04-01-2014 CCA regular meeting of the Hopkins City Council was held on April 1, 2014 in the Council Chambers of
the Hopkins City Hall. Present were Mayor Maxwell, Council Members Cummings, Gadd, Halverson
and Youakim. Also, present were staff inembers Anderson, Elverum, Genellie, Harkess, Mornson,
Specken, Stadler, Stanley and City Attorney Jeremy Steiner.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:03 p.m.
II. REPORT
l. Fire Department Annual Report
Chief Specken addressed the Council regarding the 2013 Fire Department Annual Report. Chief
Specken gave an overview of the Mission & Vision Statement, alarm statistics, fire incidents, fire
loss by property loss & dollar loss, 4.2 minute average response time, medical calls, mutual aid, year
to date comparison of calls, fire inspections, public education, Chemical Assessment Team and an
overview of grants and donations received. Chief Specken noted that Fire Department calls continue
to increase. Chief Specken thanked the Council for their continued support and that copies of the
2013 Annual Report are available at City Hall and at the Fire Department. Chief Specken discussed
with the Council a Park Nicollet pilot program of follow-up checks of individuals recently released
from Methodist Hospital by the Fire Department Duty Crew. The program goal will be to reduce
hospital re-admittance. Chief Specken will keep the Council updated on the new program.
There was much discussion regarding the average number of responses and funding of the Chemical
Assessment Team and main cause of home fires. Chief Specken discussed the benefits of the
Chemical Assessment Team and that the main cause of home fires is cooking. Council discussed the
good response time of the Fire Department. Chief Specken stated that there are currently 34 Fire
Fighters in the department. The hiring process will begin later this spring. Interested applicants will
be able to find information on the City website and in city publications.
The Council thanked the Fire Department for their service to the Hopkins community.
IV. CONSENT AGENDA
1. Approve Minutes of the March 18, 2014 Council Meeting
2. Approve Minutes of the March 18, 2014 Work Session Following the Council Meeting
3. Approve Resolution 2014-017, Appointing Nate Stanley as City Engineer; (CR 2014-033)
4. Ratify Checks Issued in the Month of March; (Memo)
5. Approve Resolution 2014-018, Revising Legislative Policy SG — Tobacco Free Parks Policy; (CR
2014- 038)
6. Approve Temporary On-Sale Liquor License for Hopkins Lions —Raspberry BeerFest; (CR 2014-
028)
7. Approve a Cost Share Agreement Between the City of Hopkins and Three Rivers Park District
Blake Road Corridor Study; (CR 2014- 035)
8. Approve Parking Lot Lease Agreement — City Parking Lot 750; (CR 2014- 036)
9. Approve Resolution 2014-015, in Support of Congestion Mitigation and Air Quality
Improvement Program (CMAQ) Funding for powntown Hopkins Station Park and Ride; (CR
2014-030)
Mr. Stadler addressed Council regarding Consent Agenda item #8. Mr. Stadler discussed the parking
lot lease and Council thanked the City Attorney for working on the agreement.
Council welcomed Mr. Nate Stanley, City Engineer, to the City of Hopkins.
City Council Minutes
April 1, 2014
Page 2
Mr. Stadler addressed Council regarding Consent Agenda item #7. Three Rivers Park District wanted
a separate agreement with each city involved.
Council Member Cummings moved and Council Member Youakim seconded a motion to approve
the Consent Agenda. A poll of the vote was as follows: Council Member Cummings, aye; Council
Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor
Maxwell, aye. The motion carried unanimously.
V. NEW BUSINESS
1. Approve the 2014 Growers' Market Agreement; (CR 2014-034)
Ms. Anderson addressed the Council regarding the Growers' Market Agreement. The market would
like to expand two parking spots to the north in order to accommodate 39 booths. Ms. Anderson gave
an overview of the Agreement. Adjacent businesses were notified and staff received two concerns
over parking. Council discussed the limited hours of the Growers' Market and that the expansion is a
good sign.
Council Member Halverson moved and Council Member Gadd seconded a motion to approve the
2014 Growers' Market Agreement. A poll of the vote was as follows: Council Member Cummings,
aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye;
Mayor Maxwell, aye. The motion carried unanimously.
2. Approve Resolution 2014-019, Accepting bid; and Resolution 2014-020, Award of Bid, 2014
Pavement and Drainage Improvements, City Project 2013-14; (CR 2014-039)
Mr. Stanley addressed the Council regarding the bid results for the 2014 pavement and drainage
project.
Mr. Stanley gave an overview of the project area and bids received. The low bid by Northwest
Asphalt was $1,259,264.19, which is $33,600 less than the final engineer's estimate. Staff is
recommending award of the project contract to Northwest Asphalt, Inc. Mr. Stanley addressed the
Council regarding the issue of the Zion Church Parking Lot. Church staff approved the bids and
would like the project to move forward. Mr. Stanley discussed the water service replacement
assessments. The assessment amounts came back higher than estimated. Staff will inform the
affected property owners regarding the assessments. Mr. Stanley gave an overview of the assessment
hearing and project schedule.
There was Council discussion regarding the timing of the project, amount of increase of assessments
and use of the Zion Parking Lot. Mr. Stanley stated that staff will be communicating with the
contractor regarding timing of project, the water service assessment increase was $300-$600
depending on length of the service and that contractor will wark with the Church to have parking lot
useable for Sunday services.
Mr. Stadler addressed the Council regarding timing of the project in the Hobby Acres neighborhood.
It is written into the contract that the project cannot start until after the Hobby Acres Annual Garage
Sale.
City Council Minutes
April 1, 2014
Page 3
Council Member Youakim moved and Council Member Cummings seconded a motion to approve
Resolution 2014-019 accepting bid; and Resolution 2014-020 Resolution for Award of Bid, 2014
Pavement and Drainage Improvements, City Project 2013-14. A poll of the vote was as follows:
Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye;
Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously.
3. Approve Resolution Calling a Public Hearing Relating to Adoption of Street Reconstruction Plan
and the Issuance of Street Reconstruction Bonds; (CR 2014-040)
Ms. Harkess addressed the Council regarding the funding for the 2014-2015 street reconstruction.
Staff will be preparing a 5-Year Street Reconstruction Plan that will be presented at a public hearing
to solicit comment and feedback from the community. The public hearing is scheduled for May 6.
There was Council discussion regarding special assessments and the bond sale timeline. Ms. Harkess
discussed with Council that there are no assessments scheduled for the 2015 project and that the bond
sale is scheduled for around June 1 �cn
Council Member Cummings moved and Council Member Halverson seconded a motion to approve
Resolution 2014-021 calling a public hearing relating to the adoption of a street reconstruction plan
and the issuance of street reconstruction bonds thereunder. A poll of the vote was as follows: Council
Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council
Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously.
4. Approve Final Design Plans: Shady Oak Road Reconstruction (Excelsior Blvd — Highway 7) —
Hennepin County Project 9112; (CR 2014-031)
Mr. Stadler addressed the Council regarding the Shady Oak Road Reconstruction features and
primary issues of the final design plan. Ms. Jennifer Lowry, Hennepin County representative, gave an
overview of the project location and design features. Ms. Lowry gave an overview of the road design
between Excelsior Blvd to Mainstreet, Mainstreet to 2°d Street, 2°a Street & West Park Road and the
TH7 & Intersection realignment. Ms. Lowry gave an overview of the Storm water management
improvements, screen fencing, landscaping, streetlights, burial of overhead utilities and Mainstreet
entrance monument. Ms. Lowry explained that the landscaping is a concept plan and final plans will
completed later in the project schedule. Ms. Lowry explained the Shady Oak Pond wetland plan to
reduce the flood potential.
There was Council discussion regarding sidewalks and the affected property at West Park Road and
2"d Street. Mr. Stadler addressed the Council regarding location of the trails and sidewalks and that
staff has met with the property owner. Mr. Heppelmann, WSB & Associates, Inc. explained that the
roadway was shifted as far as they could and that adjustments were made to improve drainage.
Mr. Heppelmann addressed the Council regarding the construction staging, maintaining traffic flow,
timing of temporary closures, proposed detours of traffic and ways to minimize disruption to
businesses. Mr. Heppelmann gave an overview of the four stages of the construction schedule.
There was Council discussion of the timing of closures and public notification. Mr. Heppelmann
stated that the closures will last approximately 6 weeks and that the public and businesses will be
notified as the project moves forward. Mr. Stadler addressed Council stating that one-way traffic on
City Council Minutes
April 1, 2014
Page 4
Mainstreet will be maintained during construction. Ms. Lowry gave an overview of the total project
costs, funding, Hopkins estimated project costs and project schedule.
There was Council discussion regarding the bids, public hearing and communication with the public.
Ms. Lowry and Mr. Stadler discussed that the bids are still being reviewed and gave an overview of
the communication plan that includes mailings, a project website, email updates, open houses and a
periodic newsletter. The contractor contact information will be available to the public at the open
house. Council discussed a concern from a 21 St Avenue resident regarding cut through traffic. Staff
will monitor and follow-up on this concern.
Jeff Mock, 201 West Park Road, came forward to address Council regarding dredging of pond
sediment and possible changing environment of the pond area by lowering of water levels. Mr.
Heppelmann and Ms. Allison Harwood, WSB & Associates Inc., explained the issues and impacts of
limited dredging of sediments. Mr. Stadler explained the storm water management goals and that
staff have worked extensively with the Watershed District and the DNR. An Environmental
Assessment was completed and notifications were sent to impacted property owners.
Jack Stack, 226 West Park Road, came forward to address Council regarding concerns over lighting
and landscape screening. Mr. Stadler explained the location of the lighting and that the landscape
plan is still being evaluated.
There was Council discussion regarding the drainage, pond outlet and goal to reduce flooding risk.
Ms. Harwood discussed the amount of time it takes for water levels to drop following a rainfall
Staff will continue to monitor cut through traffic issue, clean up of wetland area, look into possible
dredging of sediments and will continue to evaluate the landscape plan.
Council Member Gadd moved and Council Member Halverson seconded a motion to adopt
Resolution 2014-016, Resolution approving Shady Oak Road reconstruction final plans — Excelsior
Boulevard to north of Highway 7(Hennepin County Project 9112). A poll of the vote was as follows:
Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye;
Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously.
5. Approve Construction Cooperative Agreement with Hennepin County and the City of Minnetonka
for Shady Oak Road Reconstruction; (CR 2014-032)
Mr. Stadler addressed Council regarding the construction cooperative agreement that sets the cost
participation and maintenance responsibilities between the three parties, Hennepin County and Cities
of Hopkins and Minnetonka. The City Attorney has reviewed the agreement. Mr. Stadler gave an
overview of the project costs, construction funding, maintenance, burying of utilities, lighting and
landscaping. The City of Minnetonka will be the lead agency and the City of Hopkins will reimburse
Minnetonka for Hopkins share of the costs.
There was Council discussion regarding the landscape plan and the need far Hopkins to approve the
plans. Mr. Stadler stated that the cities have worked cooperatively and Hopkins will have the
opportunity to approve the plans. Staff will continue to update the Council on the landscape plan.
The City Attorney advised the Council that the revised agreement has been reviewed.
City Council Minutes
April 1, 2014
Page 5
Council Member Cummings moved and Council Member Halverson seconded a motion to authorize
the Mayor and City Manager to sign Hennepin County Agreement #PW 38-01-13 an agreement
setting conditions of city cost participation and maintenance regarding the Shady Oak Road
reconstruction project. A poll of the vote was as follows: Council Member Cummings, aye; Council
Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor
Maxwell, aye. The motion carried unanimously.
6. Approve 1 st Amendment to Cooperative Agreement with Minnehaha Creek Watershed District:
Cottageville Park; (CR 2014-037)
Mr. Stadler addressed the Council regarding an amendment to a Cooperative Agreement with the
Minnehaha Watershed District (MCWD) in regards to expanding and enhancing Cottageville Park.
Mr. Stadler gave an overview of the design work, community engagement process and grant funding
received by the MCWD. The MCWD has requested to become the lead agency for the final
construction plans.
Staff agrees that this will ensure timely approvals and will accelerate the project schedule. The City
of Hopkins will reimburse the MCWD for design and construction costs. Mr. Stadler gave an
overview of the cooperative project agreement area, schedule and funding breakdown for phase one.
The City Attorney has reviewed the agreement.
Mr. Stadler reviewed with Council the concept changes to the design plans and Mr. James Wisker
and Ms. Renae Clark, Minnehaha Watershed District representatives, addressed the Council
regarding the underground Storm water storage area, creek crossing and access. A public open house
will be scheduled for late April.
There was Council discussion regarding the community gardens and buffering neighbors. The
gardens will be not be available this year due to the construction and plantings are planned to funnel
visitors into the park.
The City Attorney advised the Council that the amended agreement has been reviewed.
Council Member Gadd moved and Council Member Youakim seconded a motion to authorize the
Mayor and City Manager to sign the 1 st amendment to the Cooperative Agreement between the City
of Hopkins and Minnehaha Creek Watershed District for Cottageville Park Storm water Management
and Park Improvements. A poll of the vote was as follows: Council Member Cummings, aye; Council
Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor
Maxwell, aye. The motion carried unanimously.
VII. ANNOUNCEMENTS
• 2014 Citizens Academy starts April 3, 2014 and 17 people are registered.
• Sign up for the 2014 Step-to-it Challenge starts April 15� at htt�s://www.steptoit.org. The Step-to-it
Challenge starts May 4t� and ends May 31 st
• Friday, April 11 fundraiser for Cottageville Park gardens will be at Shepherd of the Hills Lutheran
• Mr. Mornson updated Council regarding a 6-month study of the Blake Road Project. Council will
be updated at future presentations.
City Council Minutes
April 1, 2014
Page 6
IV. ADJOURNMENT
There being no further business, Council Member Halverson moved and Council Member Youakim
seconded a motion to adjourn the meeting. The meeting was adjourned at 9:09 p.m.
Respectfully Submitted,
Debbie Vold
ATTEST:
Eugene . M well, Mayor
COUN IL MEMBERS
�ir;l �� �������u��.,: � __
Kristine A. Luedke, City Clerk