HRA Report 2014-04 Public Hearing - Approval of Hopkins HRA Annu7al and Five-Year Action Plan_a�
Citi- of Hopkins
April 30, 2014 HRA Report 2014-04
PUBLIC HEARING
APPROVAL OF HOPKINS HRA ANNUAL AND FIVE-YEAR ACTION PLAN
Proposed Action
Staff recommends approval of the following motion: Adopt Resolution No. 497, authorizing
approval of PHA Annual Plan and Five -Year Action Plan and subsequent submission to HUD.
Overview
The objective of the Annual and Five -Year Action Plan is to describe the plans for capital
projects over the next five years. The Plan details the needs and the priorities for upcoming work
and provides estimates for each.
Federal regulations were published regarding the format and timeline for submission of these
plans. The Department of Housing and Urban Development developed the template for all
Housing Authorities to use for electronic submission of the Annual and the Five -Year Action
Plan. We are to submit these plans and additional forms and paperwork following the approval
by the HRA Board.
Supporting Documentation
• Capital Fund Program—Five-Year Action Plan HUD 50075.2
• Annual Statement/Performance and Evaluation Report HUD 50075.1
• Resolution No. 497
Analysis
What type of Plan will the Hopkins HRA need to Submit?
The Hopkins HRA is required to submit both the updated Annual and Five -Year Action Plans
each year. This year, we are making a change in the plans to accommodate a possible new
requirement related to Green Physical Needs Assessment. This new rule would require us to
make a 20 -year plan for the capital needs at Dow Towers.
Alternatives
The HRA Board of Commissioners has the following alternatives available for addressing this
issue:
• Adopt Resolution and approve the Annual and Five -Year Action Plan.
• Continue for additional information.
*tl �� .
Stacy Uno sky, Executive Director
Capital Fund Program—Five-Year Action Plan
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OM B No. 2577-0226
Expires 08/30/2011
Part I: Summary MN 078
PHA Name/Number Hopkins
Locality (City/County & State) Hopkins/Henn in MN
Original 5 -Year Plan X Revision No:
Development Number and
A. Name
Work Statement Work Statement for Year 2 Work Statement for Year 3
FFY 2016
Work Statement for Year 4
FFY 2017
Work Statement for Year 5
FFY 2018
FFY 2014
B. Physical Improvements
Subtotal
Annual Statement 55,000 65,000
59,000
65,000
C. Management Improvements
D. PHA -Wide Non -dwelling
Structures and Equipment
6,000
E. Administration
F. Architect & Professional Fees
10-000
G. Operations
H. Demolition
I. Development
J. Capital Fund Financing —
Debt Service
K. Total CFP Funds
L. Total Non -CFP Funds
M. Grand Total
65,000
165,000
Page 1 of fonn HUD -50075.2 (4/2008)
Capital Fund Program—Five-Year Action Plan
Part I- Rummary (Continuation)
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 4/30/20011
PHA Name/Number _ Locality (Ci /coup & State) Ori ' 15 -Year Plan Revision No:
Development Number Wak Work Statement for
and Name Statement for FFY 2015
Work Statement for Year 3
FFY 2016
Work Statement for Year 4
FFY 2017
Work Statement for Year 5
FFY 2018
Year 1
FFY _2014
Annual
Statement
MN078001
Page 2 of tonn HUD -50075.2 (4/2008)
Capital Fund Program—Five-Year Action Plan
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB Na 2577-0226
Dll
Expires 4/30/20
Part II: Su
orting Pages — Physical Needs Work Statement(s)
Work
Statement for
Work Statement for Year 2015
FFY
Work Statement for
FFY 2016
Year 1 FFY
_2014
Development Number/Name Quantity Estimated Cost
General Description of Major Work
Categories
Development Number/Name Qua Estimated Cost
General Description of Major Work ntity
Categories
See
Annual
Statement
Kitchen Remodel 5 55,000
Kitchen Remodel 5 54,000
078001
GPNA 1 10,000
Boiler Actuator & Damper 11,000
Subtotal of Estimated Cost $65,000
Subtotal of Estimated Cost 65,000
Dll
Capital Fund Program—Five-Year Action Plan
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 4/30/20011
Part It: Sup
portingPages — Physical Needs Work Statement(s)
Work
Statement for
Work Statement for Year 2017
FFY
Work Statement for Year: 2018
FFY
Year 1 FFY
Development Number/Name Quantity
General Description of Major Work Categories
Estimated Cost
Development Number/Name
General Description of Major Work
Categories
Quanti
ty
Estimated Cost
See
Annual
Statement
MN078001
Gary e Floor & Sewer 1
6,000
Upgrade. Security & Fob System
1
6,000
A artment Door 30
30,000
A artment Doors
30
30,000
AC Sleeves 30
20,000
AC Sleeves
30
20,000
Carpet Hall 1
9 00O
Carpet Hall
1
9,000
Subtotal of Estimated Cost
$65,000
Subtotal of Estimated Cost
$65,000
Capital Fund Program—Five-Year Action Plan
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
O1VIB No. 2577-0226
Expires 4/30/20011
Part III: Supporting
Pages — Management Needs Work Statement(s)
Work
Statement for
Work Statement for Year
IFFY
Work Statement for Year:
FFY
Year 1 IFFY
Development Number/Name Estimated Cost
General Description of Major Work Categories
Development Number/Name Estimated Cost
General Description of Major Work Categories
See
Annual
Statement
Subtotal of Estimated Cost $
Subtotal of Estimated Cost $
Capital Fund Program—Five-Year Action Plan
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 4/30/20011
Part III: Su
3porting Pages — Management Needs Work Statement(s)
Work
Work Statement for Year
Work Statement for Year:
Statement for
FFY
FFY
Year 1 FFY
Development Number/Name Estimated Cost
General Description of Major Work Categories
Development Number/Name Estimated Cost
General Description of Major Work Categories
See
Annual
Statement
Subtotal of Estimated Cost $
Subtotal of Estimated Cost
Annual Statement/Performance and Evaluation Report
Capital Fund Program, Capital Fund Program Replacement Housing Factor and
Capital Fund Financing Program
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 8/31/2011
Part I: Summary
PHA Name: Hopkins HRA
Grant Type and Number
Capital Fund Program Grant No: MN46PO7850114
Replacement Housing Factor Grant No:
Date of CFFP:
FFY of Grant: 2014
FFY of Grant Approval:
Type of Grant
® Original Annual Statement ❑ Reserve for Disasters/Emergencies
❑ Performance and Evaluation Report for Period Ending:
❑ Revised Annual Statement (revision no:
❑ Final Performance and Evaluation Report
)
Line Summary by Development Account
Total Estimated Cost
Total Actual Cost'
Original
Revised' Obligated
Expended
1 Total non -CFP Funds
2 1406 Operations (may not exceed 20% of line 21)'
3 1408 Management Improvements
4 1410 Administration (may not exceed 10% of line 21)
5 1411 Audit
6 1415 Liquidated Damages
7 1430 Fees and Costs
8 1440 Site Acquisition
9 1450 Site Improvement
10 1460 Dwelling Structures 67,877
I 1 1465.1 Dwelling Equipment Nonexpendable
12 1470 Non -dwelling Structures
13 1475 Non -dwelling Equipment
14 1485 Demolition
15 1492 Moving to Work Demonstration
16 1495.1 Relocation Costs
17 1499 Development Activities'
'To be completed for the Performance and Evaluation Report
'- To be completed for the Performance and Evaluation Report or a Revised Annual Statement.
' PHAs with under 250 units in management may use 100% of CFP Grants for operations.
4 RHF funds shall be included here.
Pagel form HUll-50075.1 (4/2008)
Annual Statement/Performance and Evaluation Report
Capital Fund Program, Capital Fund Program Replacement Housing Factor and
Capital Fund Financing Program
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 08/31/2011
Part I: Summary
PHA Name:
Hopkins HRA
Grant Type and Number
YP
Capital Fund Program Grant No: MN46P07850114
Replacement Housing Factor Grant No:
Date of CFFP:
FFY of Grant:2014
FFY of Grant Approval:
Type of Grant
® Original Annual Statement ❑ Reserve for Disasters/Emergencies
Performance and Evaluation Report for Period Ending:
❑ Revised Annual Statement (revision no: )
❑ Final Performance and Evaluation Report
Line
Summary by Development Account
Total Estimated Cost
Total Actual Cost'
Original
Revised'
Obligated
Expended
18a
1501 Collateralization or Debt Service paid by the P14A
l8ba
9000 Collateralization or Debt Service paid Via Systcm of Direct
Payment
19
1502 Contingency (may not exceed 8% of line 20)
20
Amount of Annual Gant:: (sum of lines 2 - 19)
67,877
21
Amount of line 20 Related to LBP Activities
22
Amount of line 20 Related to Section 504 Activities
23
Amount of line 20 Related to Security - Soft Costs
24
Amount of line 20 Related to Security - Hard Costs
25
Amount of line 20 Related to Energy Conservation Measures
Signature of Executive Director Stacy Unowslcy Date
Signature of Public Housing Director Date
'To be completed for the Perlonnanee and Evaluation Report.
' To be completed for the Performance and Evaluation Report or a Revised Annual Statement.
' PHAs with under 250 units in management may use 100% of CFP Grants for operations.
J RMF funds shall be included here.
Page2 form IIUD-50075.1 (4/2008)
Annual Statement/Performance and Evaluation Report
Capital Fund Program, Capital Fund Program Replacement Housing Factor and
Capital Fund Financing Program
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 08/31/2011
Part II: Supporting Pages
PHA Name: Hopkins HRA
Grant Type and Number
Capital Fund Program Grant No: MN46PO7850114
CFFP (Yes/ No):
Replacement Housing Factor Grant No:
Federal FFY of Grant: 2014
Development Number
Name/PHA-Wide
Activities
General Description of Major Work Development Quantity
Categories Account No.
Total Estimated Cost Total Actual Cost
Status of Work
Original Revised Funds Funds
Obli atedZ Ex ended2
MN 078 001
Kitchen Rehab Year 2 1460 5
59,877
Year 1 under
contract
MN 078 001
Replacement of Smoke Detectors 1460 200
8,000
planning
'To be completed for the Performance and Evaluation Report or a Revised Annual Statement.
'To be completed for the Performance and Evaluation Report.
Page3 form HUD -50075.1 (4/2008)
Annual Statement/Performance and Evaluation Report
Capital Fund Program, Capital Fund Program Replacement Housing Factor and
Capital Fund Financing Program
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 08/31/2011
Part Il: Supporting Pages
PHA Name: Hopkins HRA
Grant Type and Number
Capital Fund Program Grant No: MN46PO7850114
CFFP (Yes/ No):
Replacement Housing Factor Grant No:
Federal FFY of Grant: 2014
Development Number
Name/PHA-Wide
Activities
General Description of Major Work Development Quantity
Categories Account No.
Total Estimated Cost Total Actual Cost Status of Work
Original Revised Funds Funds
Obligated'` Expended'
' To be completed for the Perfonnance and Evaluation Report or a Revised Annual Statement.
Z To be completed for the Perfonnance and Evaluation Report.
Page4 form HUD -50075.1 (4/2008)
Annual Statement/Performance and Evaluation Report
Capital Fund Program, Capital Fund Program Replacement Housing Factor and
Capital Fund Financing Program
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 08/31/2011
Part III: Implementation Schedule for Capital Fund Financing Program
PHA Name: Hopkins HRA
Federal FFY of Grant: 2014
Development Number
Name/PHA-Wide
Activities
All Fund Obligated
(Quarter Ending Date)
All Funds Expended Reasons for Revised Target Dates
(Quarter Ending Date)
Original Actual Obligation
Obligation End End Date
Date
Original Expenditure Actual Expenditure End
End Date Date
MN 078 001
5/12/16
5/12/18
' Obligation and expenditure end dated can only be revised with HUD approval pursuant to Section 9i of the U.S. Housing Act of 1937, as amended.
Page5 form HUD -50075.1 (4/2008)
Annual Statement/Performance and Evaluation Report
Capital Fund Program, Capital Fund Program Replacement Housing Factor and
Capital Fund Financing Program
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 08/31/2011
Part III: Implementation Schedule for Capital Fund Financing Program
PHA Name:
Federal FFY of Grant:
Development Number
Name/PHA-Wide
Activities
All Fund Obligated
(Quarter Ending Date)
All Funds Expended
(Quarter Ending Date)
Reasons for Revised Target Dates
Original Actual Obligation
Obligation End End Date
Date
Original Expenditure Actual Expenditure End
End Date Date
' Obligation and expenditure end dated can only be revised with HUD approval pursuant to Section 9j of the U.S. Housing Act of 1937, as amended.
Page6 form IIUD-50075.1 (4/2008)
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO. 497
RESOLUTION APPROVING THE HOPKINS HRA 5 -YEAR PLAN AND
THE ANNUAL AGENCY PLAN AUTHORIZING THE CHAIRMAN AND
EXECUTIVE DIRECTOR TO EXECUTE THE CERTIFICATIONS
NECESSARY FOR SUBMISSION TO HUD.
WHEREAS, the Housing and Redevelopment Authority In and For the City of
Hopkins, Minnesota, (the "Authority") operates a Low Rent Public Housing Program;
WHEREAS, the Authority, as a requirement of the Quality Housing and Work
Responsibility Act of 1998, finds it necessary to implement a five-year agency plan and
an annual plan; and
WHEREAS, the Authority has established a process to address the ongoing
capital needs of Dow Towers and utilize the Capital Funds for these purposes and plan
for possible projects over the next five years by developing the Five -Year Plan.
NOW, THEREFORE, BE IT RESOLVED that the Authority Board of
Commissioners hereby approves the Annual PHA Agency Plan and Five -Year Plan.
Adopted this 6th day of May 2014.
Eugene J. Maxwell, HRA Chair
ATTEST:
Stacy Unowsky, Executive Director