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HRA Report 2014-05 (22014 Capital Funds Program)April 30, 2014 Amio- City of Hopkins 2014 CAPITAL FUNDS PROGRAM HRA Report 2014-05 Proposed Action Staff recommends adoption of the following motion: Adopt Resolution No. 498, authorizing HRA Board and Executive Director to accept and use the 2014 Capital Funds. With approval of this motion, the HRA Board and the Executive Director will implement the proper planning and procurement process to utilize the $67,877 the HRA will receive in 2014 Capital Funds from the U.S. Department of Housing and Urban Development. Overview The HRA was recently notified of the availability of the annual Capital Fund Program for 2014. This year the allocation was a slight increase over the amount we were given in 2013. We plan to use the funds for the next phase in our kitchen remodeling project for work to be completed in the fall of 2014. Primary Issue to Consider • Why do we need to act? The guidance provided to the Hopkins HRA from the HUD field office indicates that a resolution accepting and authorizing the use of these funds is now required. Supporting Information • HRA Resolution No. 498 • Amendment to the Annual Contribution Contract • HUD -50075.1 Annual Statement for 2014 Funds Alternatives The HRA has the following alternatives regarding this issue: 1. Approve the action as recommended by staff. 2. Continue for further information. J Stacy Uno'W Sky, Executive Director HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF HOPKINS Hennepin County, Minnesota RESOLUTION NO. 498 RESOLUTION AUTHORIZING ACCEPTANCE AND USE OF 2014 CAPITAL FUNDS. WHEREAS, the Housing and Redevelopment Authority In and For the City of Hopkins, Minnesota, (the "Authority") operates a Low Rent Public Housing Program; and WHEREAS, the Authority and the Department of Housing and Urban Development have entered into a Capital Fund ACC Amendment for Fiscal Year 2014 for the purpose of carrying out capital activities at Dow Towers. NOW, THEREFORE, BE IT RESOLVED that the Authority Board of Commissioners hereby authorizes the Authority to accept $67,877 in Capital Fund Program funding and authorizes the use of such funds. Adopted this 6th day of May 2014. Eugene J. Maxwell, HRA Chair ATTEST: Stacy Unowsky, Executive Director Capital Fund Program (CFP) Amendment To The Consolidated Annual Contributions Contract (form HUD -53012) 2014 Capital Fund U.S. Department of Housing and Urban Development Office of Public and Indian Housing Whereas, (Public Housing Authority) HRA of Hopkins, Minnesota MN078 (herein called the -PHA") and the United States of America, Secretary of Housing and Urban Development (herein called "HUD") entered into Consolidated Annual Contributions Contract(s) ACC(s) Numbers(s) C-942 dated 7'31/1970 Whereas, HUD has agreed to provide CFP assistance, upon execution of this Amendment. to the PHA in the amount to be specified below for the purpose of assisting the PHA in carrying out development, capital and management activities at existing public housing projects in order to ensure that such projects continue to be available to serve low-income families. HUD reserves the right to provide additional CFP assistance in this FY to the PHA. HUD will provide a revised ACC Amendment authorizing such additional amounts. $ $67,877.00 for Fiscal Year 2014 to be referred to under Capital Fund Grant Number MN46P07850114 PHA Tax Identification Number (TIN): On File DUNS Number. On File Whereas, HUD and the PHA are entering into the CFP Amendment Number 2 Now Therefore, the ACC(s) Is (are) amended as follows: However, the provisions of Section 7 of the ACC shall remain in effect for so 1. The ACC(s) is (are) amended to provide CFP assistance in the amount long as HUD determines there is any outstanding indebtedness of the PHA to specified above for development, capital and management activities of PHA HUD which arose In connection with any public housing project(s) under the projects. This CFP Amendment is a part of the ACC(s). ACCs) and which is not eligible for forgiveness, and provided further that, no disposition of any project covered by this amendment shall occur unless 2. The PHA must carry out all development, capital and management activities in accordance with the United States Housing Act of 1937 (the Act). 24 CFR Part 905 (the Capital Fund Final rule) published at 78 Fed. Reg. 63748 (October 24, 2013), as well as other applicable HUD requirements. 3. The PHA has a HUD -approved Capital Fund Five Year Action Plan and has complied with the requirements for reporting on open grants through the Performance and Evaluation Report. The PHA must comply with 24 CFR 905.300 of the Capital Fund Final rule regarding amendment of the Five Year Action Plan where the PHA proposes a Significant Amendment the Capital Fund Five Year Action Plan. 4. For cases where HUD has approved a Capital Fund Financing Amendment to the ACC, HUD will deduct the payment for amortization scheduled payments from the grant immediately on the effective dale of this CFP Amendment. The payment of CFP funds due per the amortization scheduled will be made directly to a designated trustee within 3 days of the due date. 5. Unless otherwise provided, the 24 month time period in which the PHA must obligate this CFP assistance pursuant to section 9(j)(1) of the Act and 48 month time period in which the PHA must expend this CFP assistance pursuant to section 96)(5) of the Act starts with the effective date of this CFP amendment (the date on which CFP assistance becomes available to the PHA for obligation). Any additional CFP assistance this FY will start with the same effective date. 6. Subject to the provisions of the ACC(s) and paragraph 3, and to assist in development, capital and management activities. HUD agrees to disburse to the PHA or the designated trustee from time to time as needed up to the amount of the funding assistance specified herein. 7. The PHA shall continue to operate each public housing project as low- income housing in compliance with the ACC(s), as amended, the Act and all HUD regulations for a period of twenty years after the last disbursement of CFP assistance for modernization activities for each public housing project or potion thereof and for a period of forty years after the last distribution of CFP assistance for development activities for each public housing project and for a period of ten years following the last payment of assistance from the Operating Fund to each public housing project. approved by HUD. 8. The PHA will accept all CFP assislance provided for this FY. If the PHA does not comply with any of its obligations under this CFP Amendment and does not have its Annual PHA Plan approved within the period specified by HUD, HUD shall impose such penalties or take such remedial action as provided by law. HUD may direct the PHA to terminale all work described in the Capital Fund Annual Statement of the Annual pHA Plan. in such case, the PHA shall only incur additional costs with HUD approval. 9. Implementation or use of funding assistance provided under this CFP Amendment is subject to the attached corrective action order(s). (mark one) : El Yes N No 10 The PHA is required to report in the format and frequency established by HUD on all open Capital Fund grants awarded, including information on the installation of energy conservation measures, 11 If CFP assistance is provided for activities authorized pursuant to agreements between HUD and the PHA under the Rental Assistance Demonstration Program, the PHA shall follow such applicable statutory authorities and all applicable HUD regulations and requirements. For fetal conversion of public housing projects, the provisions of Section 7 of the ACC shall remain in effect for so long as HUD determines there is any outstanding indebtedness of the PHA to HUD which arose in connection with any public housing projects(s) under the ACC(s) and which is not eligible for forgiveness, and provided further that, no disposition or conversion of any public housing project covered by these terms and conditions shall occur unless approved by HUD For partfaf conversion, the PHA shall continue to operate each non -converted public housing project as low-income housing in accordance with paragraph 7. 12. CFP assistance provided as an Emergency grant shall be subject to a 12 month obligation and 24 month expenditure time period, respectively. CFP assistance provided as a Safety and Security or Natural Disaster grant shall be subject to a 24 month obligation and 48 month expenditure time period, respectively. The start date shall be the date on which such funding becomes available to the PHA for obligation. The PHA must record the Declaration(s) of Trust within 60 days of the effective date or HUD will recapture the funds. The parties have executed this CFP Amendment, and it will be effective on 5/13/2014 This is the date on which CFP assistance becomes available to the PHA for obligation. U.S. Department of Housing and Urban Development ( PHA (Executive wirector or aumonzea agent) By Date: By Dater Title Title EXE 1)1 u*&r Annual Statement/Performance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 8/31/2011 Part I• Summary PHA Name: Hopkins HRA Grant Type and Number Capital Fund Program Grant No: MN46PO7850114 Replacement Housing Factor Grant No: Date of CFFP: FFY of Grant: 2014 FFY of Grant Approval: Type of Grant ® Original Annual Statement ❑ Reserve for Disasters/Emergencies ❑ Performance and Evaluation Report for Period Ending: ❑ Revised Annual Statement (revision no: ❑ Final Performance and Evaluation Report ) Line Summary by Development Account Total Estimated Cost Total Actual Cost' Original Revised Obligated Expended 1 Total non -CFP Funds 2 1406 Operations (may not exceed 20% of line 21)' 3 1408 Management improvements 4 1410 Administration (may not exceed 10% of line 21) 5 1411 Audit 6 1415 Liquidated Damages 7 1430 Fees and Costs 8 1440 Site Acquisition 9 1450 Site Improvement 10 1460 Dwelling Structures 67,877 11 1465.1 Dwelling Equipment Nonexpendable 12 1470 Non -dwelling Structures 13 1475 Non -dwelling Equipment 14 1485 Demolition 15 1492 Moving to Work Demonstration 16 1495.1 Relocation Costs 17 1499 Development Activities 4 ' To be completed for the Performance and Evaluation Report. To be completed for the Performance and Evaluation Report or a Revised Annual Statement. ' PHAs with under 250 units in management may use 100% of CFP Grants for operations. 4 RHF funds shall be included here. Pagel form HUD -50075.1 (4/2008) Annual Statement/Performance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 08/31/2011 Part[: Summar PHA Name: Hopkins HRA Grant Type and Number yp Capital Fund Program Grant No: UN46PO7850114 Replacement Housing Factor Grant No: Date of CFFP: FFY of Grant:2014 FFY of Grant Approval: Type of Grant ® Original Annual Statement ❑ Reserve for Disasters/Emergencies Performance and Evaluation Report for Period Ending: ❑ Revised Annual Statement (revision no: ) ❑ Final Performance and Evaluation Report Linc Summary by Development Account Total Estimated Cost Total Actual Cost' Original Revised : Obligated Expended 18a 1501 Collateralization or Debt Service paid by the PHA 18ba 9000 Collate alization or Debt Service paid Via System of Direct Payment 19 1502 Contingency (may not exceed 8% of line 20) 20 Amount of Annual Giant:: (sum of lines 2 - 19) 67,877 21 Amount of line 20 Related to LBP Activities 22 Amount of line 20 Related to Section 504 Activities 23 Amount of line 20 Related to Security - Soft Costs 24 Amount of line 20 Related to Security - Hard Costs 25 Amount of line 20 Related to Energy Conservation Measures Signature of Executive Director Stacy Unowsky Date Signature of Public housing Director Date 'To be completed for the Perlonnance and Evaluation Report. - To be completed for the Perrfonnance and Evaluation Repot or a Revised Annual Statement. } PHAs with under 250 units in management may use 100% of CFP Grants for ope ations. 4 RHF funds shall be included here. Paget form HUD -50075.1 (4/2008) Annual Statement/Performance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 08/31/2011 Part Il: Supporting Pages PHA Name: Hopkins HRA Grant Type and Number Capital Fund Program Grant No: MN46PO7850114 CFFP (Yes/ No): Replacement Housing Factor Grant No: Federal FFY of Grant: 2014 Development Number Name/PHA-Wide Activities General Description of Major Work Development Quantity Categories Account No. Total Estimated Cost Total Actual Cost Status of Work Original Revised Funds Funds Obli ated2 Expended2 MN 078 001 Kitchen Rehab Year 2 1460 5 59,877 Year 1 under contract MN 078 001 Replacement of Smoke Detectors 1460 200 8,000 planning m To be completed for the Peifonnance and Evaluation Report or a Revised Annual Statement. 2 To be completed for the Performance and Evaluation Report. Page3 form HUD -50075.1 (4/2008) Annual Statement/Performance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 08/31/2011 Part 11: Supporting Pages PHA Name: Hopkins HRA Grant Type and Number Capital Fund Program Grant No: MN46PO7850114 CFFP (Yes/ No): Replacement Housing Factor Grant No: Federal FFY of Grant: 2014 Development Number Name/PHA-Wide Activities General Description of Major Work Development Quantity Categories Account No. Total Estimated Cost Total Actual Cost Status of Work Original Revised Funds Funds Obligated'` Expended'` 1 To be completed for the Performance and Evaluation Report or a Revised Annual Statement. Z To be completed for the Performance and Evaluation Report. Page4 form HUD -50075.1 (4/2008) Annual Statement/Performance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 08/31/2011 Part III: Implementation Schedule for Capital Fund Financing Program PHA Name: Hopkins HRA Federal FFY of Grant: 2014 Development Number Name/PHA-Wide Activities All Fund Obligated (Quarter Ending Date) All Funds Expended Reasons for Revised Target Dates (Quarter Ending Date) Original Actual Obligation Obligation End End Date Date Original Expenditure Actual Expenditure End End Date Date MN 078 001 5/12/16 5/12/18 1 Obligation and expenditure end dated can only be revised with HUD approval pursuant to Section 9i of the U.S. Housing Act of 1937, as amended. Pages form IIUD-50075.1 (4/2008) Annual Statement/Performance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 08/31/2011 Part III: Implementation Schedule for Capital Fund Financing Program PHA Name: Federal FFY of Grant: Development Number Name/PHA-Wide Activities All Fund Obligated (Quarter Ending Date) All Funds Expended (Quarter Ending Date) Reasons for Revised Target Dates Original Obligation End Date Actual Obligation End Date Original Expenditure End Date Actual Expenditure End Date 'Obligation and expenditure end dated can only be revised with HUD approval pursuant to Section 9j of the U.S. Housing Act of 1937, as amended. Page6 form HUD -50075.1 (4/2008)