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Minutes of the Council Meeting on June 17, 2014 (2)A regular meeting of the Hopkins City Council was held on June 17, 2014 in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell, Council Members Cummings, Gadd, Halverson and Youakim. Also, present were staff members Domeier, Elverum, Genellie, Harkess, Mornson, Specken, Stadler and City Attorney Kim Kozar. L CALL TO ORDER Mayor Maxwell called the meeting to order at 7:03 p.m. IL OATH OF OFFICE 1. Mike Tait, Matt McNeil and Brian Hunke to Zoning & Planning Commission Ms. Domeier, City Clerk, issued the Oath of Office for the Zoning & Planning Commission. Mayor Maxwell welcomed the members to the Commission and thanked the outgoing members. III. REPORTS 1. CenterPoint Energy Grant Sherry Monson, CenterPoint Energy representative, presented a Community Partnership Grant check in the amount of $2400 to the Hopkins Fire Department for the purchase of monitors for ammonia, gas and chemical leaks. Chief Specken thanked Firefighter Garrett Grniet for his grant writing efforts. 2. 2013 Comprehensive Annual Financial Report (CAFR) Audit Report Ms. Harkess, Finance Director, gave an overview of the City's Financial Report including economic condition, significant projects in 2013, future projects, major municipal initiatives, financial highlights, revenues, financing sources, statement of net assets, statement of activities, fund balance and equity, CAFR reporting changes and the future 2015 changes for financial statements. Mr. Dennis Hoogeveen, Principal of the audit firm CliftonLarsonAllen, LLC, presented an explanation of the 2015 changes to financial statements affecting municipalities and impacts to the audit. Mr. Hoogeveen gave an overview of the key financial aspects and opinions issued by the audit regarding financial statements. Many of the recommendations and findings by the audit have been implemented by the Finance Department or have a corrective action plan. Mr. Hoogeveen commented that the audit firm encountered no difficulties in performing the audit. Copies of the audit are available to be viewed by the public on the city website and hard copies are available in the City Hall lobby. The audit gives the public a general perspective of City as a whole and is a useful tool for Bond Rating Agencies. IV. CONSENT AGENDA 1. Approve Minutes of the June 3, 2014 Council Meeting 2. Approve Minutes of the June 3, 2014 Work Session Following the Council Meeting 3. Approve Minutes of the June 10, 2014 Work Session 4. Approve Business License Renewals for the Term July 1, 2014 through June 30, 2015; (CR 2014- 049) 5. Approve Temporary Liquor License for the Hopkins Area Jaycees Raspberry Festival Street Dance on July 18 and 19, 2014; (CR 2014-055) 6. Approve Liquor License Renewal for LTD Brewing, LLC for the Term of July 1, 2014 through June 30, 2015; (CR 2014-057) 7. Adopt Resolution 2014-027, Ordering the Preparation of a Feasibility Report — 2015 Mainstreet Improvements, City Project 2014-08; (CR 2014-059) Council Member Gadd moved and Council Member Youakim seconded a motion to approve items 1-5 & 7 of the Consent Agenda. A poll of the vote was as follows: Council Member Cummings, aye; Council 1 Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. A poll of the vote on Consent Agenda item 6 was as follows: Council Member Cummings, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. Council Member Gadd abstained from voting on Consent Agenda item 6. The motion carried. V. NEW BUSINESS 1. Approve Resolution 2014-028, Approving Physical Design Component of the Preliminary Design Plans for the Southwest Light Rail Project Within the City of Hopkins; (CR 2014-060) Ms. Elverum, Director of Economic Development and Planning, gave an overview of the Municipal Consent process and what is included in the plans for Hopkins. Ms. Elverum gave an overview of the Hopkins stations, Operations & Maintenance Facility and the CMAQ funds awarded for a park and ride at the Downtown Station. Ms. Elverum reviewed the written comments received from the public. Two of the comments expressed concerns regarding parking and lack of a station serving South Hopkins. City staff has met with the property owner regarding parking concerns and will continue further exploration of a station location in South Hopkins. There was Council discussion regarding the need for continued input on the design process and to work with the project office, as only 15% of the design is complete at this time. Council discussed the plaza area vision and the importance to have input in the design process and look of the Operations and Maintenance Facility (OMF). Mr. Jim Benshoof, business owner at 10147 Excelsior Blvd., Hopkins, came forward and addressed Council regarding concerns of transit users parking on his adjacent property. Mr. Benshoof offered his support of the SWLRT project but requested a controlled system for parking to be paid out of contingency funds. Ms. Elverum discussed Locally Requested Capital Investment (LRCI) funding, parking concerns and the need to educate transit users. Ryan Kronzer, Manager of Design for the SouthWest Project office, came forward and addressed Council regarding signage, monitoring of the existing green line parking areas and that there is time in the process to address parking concerns. There was Council discussion regarding parking signage language and the need to continue to work on the parking issue as the SWLRT project process continues. The City Attorney advised the Council regarding wording on signage. There was discussion regarding assigning priorities to the Locally Requested Capital Investments (LRCI). Council consensus was that the SWLRT would have positive impacts in Hopkins. Ms. Elverum recognized Mr. Stadler, Public Works Director, for his efforts with the SWLRT project. Council Member Youakim moved and Council Member Gadd seconded a motion to approve Resolution 2014-028, Approving Physical Design Component of the Preliminary Design Plans for the Southwest Light Rail Project within the City of Hopkins. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. 2 2. Approve Resolution 2014-029, Awarding the Sale of Bonds — G. O. Bonds Series 2014A; (CR 2014- 061) Mr. Jason Aarsvold, Ehlers and Associates, Inc., presented a plague to the City of Hopkins for the AA+ bond rating. Mr. Aarsvold explained that economy, budgetary report and strong management are factors in the bond rating upgrade. Ms. Harkess gave an overview of the bond sale and the reduction in the principal bond amount to $1,895,000. Mr. Aarsvold gave an overview of the bids for the bond issue for the 2014 street and utility project. There was Council discussion regarding the number of bids. Mr. Aarsvold commented that there were fewer bids but the rates were good. Council Member Halverson moved and Council Member Cummings seconded a motion to approve resolution No. 2014-029 awarding the sale of General Obligation Bonds, Series 2014A, in the original aggregate principal amount of $1,895,000; fixing their form and specifications; directing their execution and delivery; and providing for their payment. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. 3. Adopt First Reading of Ordinance 2014-1072, Amending to Section 1200 of the Hopkins City Code: Sale, Consumption and Display of Alcohol Beverages; (CR 2014-058) Ms. Domeier, City Clerk, gave an overview of the first reading to the ordinance that allows Sunday sales for On -Sale Brewer Taproom Licenses and changes to the requirements for On -Sale Wine Licenses. Ms. Domeier explained the fees and hours proposed. Staff is recommending approval of the first reading of the ordinance and the second reading is scheduled for July 1, 2014. There was Council discussion that the current Brewer Taproom has expressed interest in obtaining a license. Council Member Cummings moved and Council Member Halverson seconded a motion to adopt for first reading Ordinance 2014-1072, amending section 1200 of the Hopkins City Code allowing Sunday Sales with On -Sale Brewer Taproom Licenses and changing the requirements for On -Sale Wine Licenses. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. VI. ANNOUNCEMENTS 1. Blake Road Study Open House, June 25 at 6:00 pm — Eisenhower Community Center, Room 233 2. Next Council Meeting is July 1, 2014 at 7:00 pm Mayor Maxwell explained that public nuisance letters were issued to some Hopkins residents in regards to un -mowed lawns and weeds. Mayor Maxwell offered an apology to residents who received the letter and Council has directed Public Works to reword the letter and educate the public regarding the policy through public notices. VII. ADJOURNMENT There being no further business, Council Member Halverson moved and Council Member Gadd seconded a motion to adjourn the meeting. The meeting was adjourned at 8:26 p.m. 3 Respectfully Submitted, Debbie Vold COUNCIL, MEMBERS ATTEST: Eugene J. Maxwell, Mayor