CR 2014-073 Professional Service Agreement - Hen. Cty Active Living GrantCity of gopkim
July 10, 2014 Council Report 2014-073
PROFESSIONAL SERVICE AGREEMENT - HENNEPIN COUNTY ACTIVE LIVING GRANT
Proposed Action
Staff recommends adoption of the following motion: Move to approve the Professional Service Agreement
between Hennepin County and the City of Hopkins.
With this motion, the agreement will be'signed and forwarded to Hennepin County.
Overview
The City of Hopkins applied for and was chosen to receive a grant through the Hennepin County Active Living
program. The grant award is for $32,000 in direct reimbursement to the City and approximately an additional
$30,000 in services. The intent of the program is to use policy, systems and environmental changes to promote
access to active living with a special emphasis on populations that experience health disparities.
In Hopkins, this will be achieved through a variety of initiatives, including the following:
• Increased bicycle and pedestrian educational outreach and enforcement strategies led by the Hopkins
Police Department
• Development of a zoning overlay district that would provide for new or expanded trail and/or sidewalk
connections led by the Planning Department
• Hosting of a place -making workshop and creation of a temporary installation of the Artery
• Support of an earn -a -bike project for two target populations
The grant also requires the City to establish a project steering committee that will meet every other month and
may require modifications to our Complete Streets Policy, Supporting work by others but related to this project
is the pursuit of Bicycle Friendly Community status and data collection related to bike and pedestrian counts in
the City.
Primary Issues to Consider
The work to be undertaken under this grant is supported by the various departments and by City goals,
specifically two strategies under Urban Design: Do it Right—Healthy City Initiatives and Improving Walking
and Biking Infrastructure. Under these strategies are listed several action steps that support active living
principles and the activities proposed in this.application, including implementation of the sidewalk and trail
master plan, support of complete streets initiatives, exploration of a pedestrian/bike overlay, pursuit of a Bicycle
Friendly Community designation and exploration of bike sharing opportunities.
Supporting Information
• Personal/Professional Service Agreement
of Planning & Development
Financial Impact: $ 0 Budgeted: Y/N Source:
Related Documents (CIP, ERP, etc.):
Notes:
Contract No: A 14095 6
PERSONAL/PROFESSIONAL SERVICE AGREEMENT
This Agreement is between the COUNTY OF HENNEPIN, STATE OF MINNESOTA,
A-2300 Government Center, Minneapolis, Minnesota 55487 ("COUNTY"), on behalf of the
Hennepin County Human Services and Public Health Department, A-2300 Government Center,
Minneapolis, Minnesota 55487 ("DEPARTMENT") and City of Hopkins, 1010 First Street
South, Hopkins, Minnesota 55343 ("CONTRACTOR").
The parties agree as follows:
1. TERM AND COST OF THE AGREEMENT
CONTRACTOR agrees to furnish services to the COUNTY commencing June 1, 2014
and expiring November 30, 2015, unless cancelled or terminated earlier in accordance
with the Default and Cancellation/Termination provisions of this Agreement.
CONTRACTOR shall be paid in four installments, as more fully described in Exhibit B,
attached and incorporated by this reference. The total cost of this Agreement, including
all reimbursable expenses, shall not exceed Thirty -Two -Thousand Dollars ($32,000.00).
2. SERVICES TO BE PROVIDED
CONTRACTOR is participating in the Active Living Hennepin County project, as more
fully described in Exhibit A, attached and incorporated by this reference.
3. PAYMENT FOR SERVICES
Payment for services shall be made directly to CONTRACTOR after completion of the
services upon the presentation of a claim as provided by law governing the COUNTY's
payment of claims and/or invoices. CONTRACTOR shall submit monthly invoices for
services rendered on fonns which may be furnished by the COUNTY. Payment shall be
made within Thirty -Five (35) days from receipt of the invoice.
CONTRACTOR shall not provide services under this Agreement without receiving a
purchase order or purchase order number supplied by the COUNTY. All invoices shall
display the COUNTY purchase order number and be sent to the central invoice receiving
address supplied by the COUNTY. "
4. PROFESSIONAL CREDENTIALS
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Form 101 (Revised 8/2013) 1
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Contract No: A 14095 6
5. INDEPENDENT CONTRACTOR
CONTRACTOR shall select the means, method, and manner of performing the services.
Nothing is intended or should be construed as creating or establishing the relationship of
a partnership or a joint venture between the parties or as constituting CONTRACTOR as
the agent, representative, or employee of the COUNTY for any purpose.
CONTRACTOR is and shall remain an independent contractor for all services performed
under this Agreement. CONTRACTOR shall secure at its own expense all personnel .
required in performing services under this Agreement. Any personnel of
CONTRACTOR or other persons while engaged in the performance of any work or
services required by CONTRACTOR will have no contractual relationship with the
COL NTY and will not be considered employees of the COUNTY. The COUNTY shall
not be responsible for any claims that arise out of employment or alleged employment
under the Minnesota Unemployment Insurance Law or the Workers' Compensation Act
of the State of Minnesota on behalf of any personnel, including, without limitation,
claims of discrimination against CONTRACTOR, its officers, agents, contractors, or
employees. Such personnel or other persons shall neither require nor be entitled to any
compensation, rights, or benefits of any kind from the COUNTY, including, without
limitation, tenure rights, medical and hospital care, sick and vacation leave, workers'
compensation, unemployment compensation, disability, severance pay, and retirement
benefits.
6. INDEMNIFICATION AND INSURANCE
A. Each party shall be liable for its own acts and the results thereof to the extent
provided by law, and agrees to defend, indemnify, and hold harmless each other
(including their officials, employees, volunteers, and agents), from any liability,
claims, causes of action, judgments, damages, losses, costs, or expenses,
including reasonable attorney's fees, resulting directly or indirectly from any act
or omission of the party, anyone directly or indirectly employed by it, and/or
.anyone for whose acts and/or omissions it may be liable, in the performance or
failure to perform its obligations under this Agreement. Except for State
agencies, each party's liability shall be governed by the provisions of Minnesota
Statutes, Chapter 466 and other applicable law.. The liability of State agencies
shall be governed by the provisions of Minnesota Statutes, Section 3.736 and
other applicable law.
B. Each party warrants that it has a purchased insurance or self-insurance program
C. Duty to Notify. CONTRACTOR shall promptly notify the COUNTY of any
claim, action, and cause of action or litigation brought against CONTRACTOR,
its employees, officers, agents or subcontractors, which arises out of the services
contained in this Agreement. CONTRACTOR shall also notify the COUNTY
whenever CONTRACTOR has a reasonable basis for believing that
CONTRACTOR and/or its employees, officers, agents of subcontractors, and/or
the COUNTY, might become the subject of a claim, action, cause of action,
Fomi 101 (Revised 8/2013) 2
Contract No: A140956
criminal arrest, criminal charge or litigation arising out of and/or related to the
services contained in this Agreement. Failure to provide the notices required by
this section is a material violation of the terms and conditions of this Agreement.
7. DATA PRACTICES
CONTRACTOR, its officers, agents, owners, partners, employees, volunteers and
subcontractors shall abide by the provisions of the Minnesota Government Data Practices
Act, Minnesota Statutes, Chapter 13 (MGDPA) and all other applicable state and federal
laws, rules, regulations and orders relating to data privacy or confidentiality, which may
include the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and/or
the Health Information Technology for Economic and Clinical Health Act (HITECH),
adopted as part of the American Recovery and Reinvestment Act of 2009.
CONTRACTOR acknowledges and agrees that classification of data as trade secret data
will be determined pursuant to applicable law and, accordingly, merely labeling data as
"trade secret" does not necessarily make it so. If CONTRACTOR creates, collects,
receives, stores, uses, maintains or disseminates data because it performs functions of the
COUNTY pursuant to this Agreement, then CONTRACTOR must comply with the
requirements of the MGDPA as if it were a government entity, and may be held liable
under the MGDPA for noncompliance. CONTRACTOR agrees to promptly notify the
COUNTY if it becomes aware of any potential claims, or facts giving rise to such claims,
under the MGDPA. The terms of this section shall survive the expiration, cancellation
or termination of this Agreement.
8. RECORDS — AVAILABILITY/ACCESS
Subject to the requirements of Minnesota Statutes Section 16C.05, Subd. 5,
CONTRACTOR agrees that the COUNTY, the State Auditor, or any of their authorized
representatives, at any time during normal business hours, and as often as they may
reasonably deem necessary, shall have access to and the right to examine, audit, excerpt,
and transcribe any books, documents, papers, records, etc., which are pertinent to the
accounting practices and procedures of CONTRACTOR and involve transactions relating
to this Agreement. CONTRACTOR shall maintain these materials and allow access
during the period of this Agreement and'for six (6) years after its expiration, cancellation
or termination.
9. SUCCESSORS SUBCONTRACTING AND ASSIGNMENTS
A. CONTRACTOR binds itself, its partners, successors, assigns and legal
representatives to the COUNTY for all covenants, agreements and- obligations
contained in the contract documents.
B. CONTRACTOR shall not assign, transfer or pledge this Agreement and/or the
services to be performed, whether in whole or in part, nor assign any monies due
or to become due to it without the prior written consent of the COUNTY. A
consent to assign shall be subject to such conditions and provisions as the
Form 101 (Revised 8/2013) 3
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Contract No: A140956
COUNTY may deem necessary, accomplished by execution of a form prepared
by the COUNTY and signed by CONTRACTOR, the assignee and the COUNTY.
Permission to assign, however, shall under no circumstances relieve
CONTRACTOR of its liabilities and obligations under the Agreement.
C. CONTRACTOR shall not subcontract this Agreement and/or the services to be
performed, whether in whole or in part, without the prior written consent of the
COUNTY. Permission to subcontract, however, shall under no circumstances
relieve CONTRACTOR of its liabilities and obligations under the Agreement.
Further, CONTRACTOR shall be fully responsible for the acts, omissions, and
failure of its subcontractors in the perforinance of the specified contractual
services, and of person(s) directly or indirectly employed by subcontractors.
Contracts between CONTRACTOR and each subcontractor shall require that the
subcontractor's services be performed in accordance with the terms and
conditions specified herein. CONTRACTOR shall make contracts between
CONTRACTOR and subcontractors available.upon request.
10. MERGER AND MODIFICATION
A. The entire Agreement between the parties is contained herein and supersedes all
oral agreements and negotiations between the parties relating to the subject
matter. All items that are referenced or that are attached are incorporated and
made a part of this Agreement. If there is any conflict between the terms of this
Agreement and referenced or attached items, the terms of this Agreement shall
prevail.
B. Any alterations, variations, modifications, or waivers of provisions of this
Agreement shall only be valid when they have been reduced to writing as an
amendment to this Agreement signed by the parties. The express substantive
legal terms contained in this Agreement including but not limited to the License,
Payment Terms, Warranties, Indemnification and Insurance, Merger and
Modification, Default and Cancellation/Termination or Minnesota Law Governs
may not be altered, varied, modified or waived by any change order,
implementation plan, scope or work, development specification or other
development process or document.
11. DEFAULT AND CANCELLATION/TERMINATION
A. If CONTRACTOR fails to perforin any of the provisions of this Agreement or so
fails to administer the work as to endanger the performance of the Agreement, it
shall be in default. Unless CONTRACTOR's default is excused by the
COUNTY, the COUNTY may upon written notice immediately cancel or
terminate this Agreement in its entirety. Additionally, failure to comply with the
terms of this Agreement shall be just cause for the COUNTY to delay payment
until CONTRACTOR's compliance. In the event of a decision to withhold
payment, the COUNTY shall furnish prior written notice to CONTRACTOR.
Fenn 101 (Revised 8/2013) 4
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Contract No: A140956
B. Upon cancellation or termination of this Agreement:
1. At the discretion of the COUNTY and as specified in writing by the
Contract Administrator, CONTRACTOR shall deliver to the Contract
Administrator copies of all writings so specified by the COUNTY and
prepared by CONTRACTOR in accordance with this Agreement. The
term "writings" is defined as:
Handwriting, typewriting, printing, photocopying,
photographing, facsimile transmitting, and every other means of
recording, including electronic media, any form of
communication or representation, including letters, works,
pictures, drawings,"sounds, or symbols, or combinations thereof.
2. The COUNTY shall have full ownership and control of all such writings.
CONTRACTOR shall have the right to retain copies of the writings.
However, it is agreed that CONTRACTOR without the prior written
consent of the COUNTY shall not use these writings for any purpose or in
any manner whatsoever; shall not assign, license, loan, sell, copyright,
patent and/or transfer any or all of such writings; and shall not do anything
which in the opinion of the COUNTY would affect the COUNTY's
ownership and/or control of such writings. -
C. Notwithstanding any provision of this Agreement to the contrary,
CONTRACTOR shall remain liable to the COUNTY for damages sustained by
the COUNTY by virtue of any breach of this Agreement by CONTRACTOR.
Upon notice to CONTRACTOR of the claimed breach and the amount of the
claimed damage, the COUNTY may withhold any payments to CONTRACTOR
for the purpose of set-off until such time as the exact amount of damages due the
COUNTY from CONTRACTOR is determined. Following notice from the
COUNTY of the claimed breach and damage, CONTRACTOR and the COUNTY
shall attempt to resolve the dispute in good faith.
D. The above remedies shall be in addition to any other right or remedy available to
the COUNTY under this Agreement, law, statute, rule, and/or equity.
E. The COUNTY's failure to insist upon strict performance of any provision or to
exercise any right under this Agreement shall not be deemed a relinquishment or
waiver of the same, unless consented to in writing. Such consent shall not
constitute a general waiver or relinquishment throughout the entire term of the
Agreement.
F. This Agreement may be canceled/terminated with or without cause by either party
upon thirty (30) day written notice.
Fonn 101 (Revised 8/2013)
Contract No: A140956
G. If this Agreement expires or is cancelled or terminated, with or without cause, by
either party, at any time, CONTRACTOR shall not be entitled to any payment,
fees or other monies except for payments duly invoiced for then delivered and
Accepted Deliverables/Milestones pursuant to the terms expressly set forth in
Section 2 of this Agreement. In the event CONTRACTOR has performed work
toward a.Deliverable that COUNTY has not Accepted at the time of expiration,
cancellation or termination, CONTRACTOR hereby expressly acknowledges and
agrees that CONTRACTOR shall not be entitled to any payment for said work
including but not limited to incurred costs of performance, termination expenses,
profit on the work performed, other costs founded on termination for convenience
theories or any'other payments, fees, costs or expenses not expressly set forth
herein.
H. Upon written notice, COUNTY may immediately suspend or cancel/terminate this
Agreement in the event any of the following occur: (i) COUNTY does not obtain
anticipated funding from an outside source for this project; (ii) funding for this
project from an outside source is withdrawn, frozen, shut -down, is otherwise
made unavailable or COUNTY loses the outside funding for any other reason; or
(iii) COUNTY determines, in its sole discretion, that funding is, or has become,
insufficient. COUNTY is not obligated to pay for any services that are provided
after notice and effective date of the suspension or cancellation/termination. In
the event COUNTY suspends, cancels or terminates this Agreement pursuant to
the terms in this paragraph 13(G), COUNTY shall pay any amount due and
payable prior to the notice of suspension or cancellation/termination pursuant to
the terms herein except that COUNTY shall not be obligated to pay any amount
as or for penalties, early termination fees, charges, time and materials for services
not then performed, costs, expenses or profits on work done.
12. SURVIVAL OF PROVISIONS
Provisions that by their nature are intended to survive the term, cancellation or
termination of this Agreement include but are not limited to: SERVICES TO BE
PROVIDED (as to ownership of property); INDEPENDENT CONTRACTOR;
INDEMNIFICATION; INSURANCE; DATA PRACTICES; RECORDS-
AVAILABILITY/ACCESS; DEFAULT AND CANCELLATION/TERMINATION;
PROMOTIONAL LITERATURE; and MINNESOTA LAW GOVERNS.
13. CONTRACT ADMINISTRATION
In order to coordinate the services of CONTRACTOR with the activities of the Human
Service and Public Health Department's Public Health Promotion and Protection Area so .
as to accomplish the purposes of this Agreement, Laura Frederick Wang, Principal
Planner, or successor, ("Contract Administrator"), shall manage this Agreement on behalf,
of the COUNTY and serve as liaison between the COUNTY and CONTRACTOR.
Form 101 (Revised 8/2013) 6
Contract No: A140956
14. COMPLIANCE AND NON -DEBARMENT CERTIFICATION
A. CONTRACTOR shall comply with all applicable federal, state and local statutes,
regulations, rules and ordinances currently in force or later enacted.
B. If the source or partial source of funds for payment of services under this
Agreement is federal, state or other grant monies, CONTRACTOR shall comply
with all applicable conditions of the specific referenced or attached grant.
C. CONTRACTOR certifies,that it is not prohibited from doing business with either
the federal government or the State of Minnesota as a result of debarment or
suspension proceedings.
15. SUBCONTRACTOR PAYMENT
As required by Minnesota Statutes Section 471.425, Subd. 4a, CONTRACTOR shall pay
any subcontractor within ten (10) days of CONTRACTOR's receipt of payment from the
COUNTY for undisputed services provided by the subcontractor. CONTRACTOR shall
pay interest of 1 %z percent per 'month.or any part of a month to the subcontractor on any
undisputed amount not paid on time to the subcontractor. The minimum monthly interest
penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid
balance of less than $100.00, CONTRACTOR shall pay the actual penalty due to the
subcontractor. A subcontractor who prevails in a civil action to collect interest penalties
from a prime contractor must be awarded its costs and disbursements, including any
attorney's fees, incurred in bringing the action.
16. PAPER RECYCLING
The COUNTY encourages CONTRACTOR to develop and implement an office paper
and newsprint recycling program.
17. NOTICES
Any notice or demand which must be given or made by a party under this Agreement or
any statute or ordinance shall be in writing, and shall be sent registered or certified mail.
Notices to the COUNTY shall be sent to the County Administrator with a copy to the
originating Department at the address given in the opening paragraph of the Agreement.
Notice to CONTRACTOR shall be sent to the address stated in the opening paragraph of
the Agreement or to the address stated in CONTRACTOR's Form W-9 provided to the;
COUNTY.
18. CONFLICT OF INTEREST
CONTRACTOR affirms that to the best of CONTRACTOR's knowledge,
CONTRACTOR's involvement in this Agreement does not result in a conflict of interest
with any party or entity which may be affected by the terms of this Agreement.
Fonn 101 (Revised 8/2013) 7
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Contract No: A 14095 6
CONTRACTOR agrees that, should any conflict or potential conflict of interest become
known to CONTRACTOR, CONTRACTOR will immediately notify the COUNTY of
the conflict or potential conflict, specifying the part of this Agreement giving rise to the
conflict or potential conflict, and will advise the COUNTY whether CONTRACTOR will
or will not resign from the other engagement or representation.
19. PROMOTIONAL LITERATURE
CONTRACTOR agrees, to the extent applicable, to abide by the current Hennepin
County Communications Policy (available upon request). This obligation includes, but is
not limited to, CONTRACTOR not using the term "Hennepin County" or any derivative
in anypromotional literature, advertisements of any type or form or client lists without
the express prior written consent of a COUNTY Department Director or equivalent.
20. MINNESOTA LAWS GOVERN
The Laws of the State of Minnesota shall govern all questions and interpretations
concerning the validity and construction of this Agreement and the legal relations
between the parties and their performance. The appropriate venue and jurisdiction for
any litigation will be those courts located within the County of Hennepin, State of
Minnesota. Litigation, however, in the federal courts involving the parties will be in the
appropriate federal court within the State of Minnesota. If any provision of this
Agreement is held invalid, illegal or unenforceable, the remaining provisions will not be
affected.
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Fomi 101 (Revised 8/2013) 8
Reviewed by the County
Attorney's Office
Contract No: A 14095 6
COUNTY BOARD AUTHORIZATION
COUNTY OF HENNEPIN
STATE OF MINNESOTA
By:
Chair of Its County Board
Date:
ATTEST:
Deputy/Clerk of County Board
Date:
And:
Assistant/Deputy/County Administrator
Date:
CITY OF HOPKINS
By:
Its:
And:
Its:
CITY represents and warrants that the person who executed this contract is authorized to do so
pursuant to applicable law and that any other applicable requirements have been met.
Fonn 101 (Revised 8/2013) 9
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Contract No: A 14095 6
EXHIBIT A: CONTRACTED SERVICES
Hopkins Active Living Innovative Strategies Funding
1. PURPOSE
CONTRACTOR will receive funding and support to work with COUNTY and contracted
consultants to identify, plan and implement its active living policy and program objectives.
Specifically, this support will include a) funding of city staff, including planners and/or parks
and recreation, as well as police; b) technical assistance and community engagement consultants;
and c) support from a bicycle non-profit to develop an earn -a -bike program with residents in ,low
income housing. CONTRACTOR will work in partnership with COUNTY staff and its
consultants to develop and implement chosen policies and programs. Results from this work will
be used as a model for active living strategies in Hennepin County and potentially the State of
Minnesota.
Projects will use policy, systems, and environmental changes to promote access to active living
with a special emphasis on populations that experience health disparities. This includes
communities of color, low-income residents, those who are transit dependent and renters.
CONTRACTOR is expected to:
a. Work closely with COUNTY, selected consultants, steering committee representatives
and community-based organizations to engage members of the public in active living
planning and implementation.
b Work closely with COUNTY, selected consultants, steering committee representatives
and community-based organizations to develop policies for adoption by the city council
to improve active living.
c. Work with community-based organizations and COUNTY staff to incorporate health
equity into the planning process in order to address health disparities.
COUNTY is expected to:
a. Work closely with CONTRACTOR, the selected consultants and community-based
organization to facilitate the activities and tasks of the project.
b. Work with CONTRACTOR and the selected consultants to build the sustained capacity
of Hennepin County and Hopkins to utilize lessons learned and best practices in
community engagement and health equity.
c. Facilitate opportunities for CONTRACTOR and COUNTY staff to develop a shared
language around health equity, community engagement and active living planning.
2. BACKGROUND
In November 2013, COUNTY received a Statewide Health Improvement Program (SHIP) grant
from the Minnesota Department of Health (MDH). As with prior SHIP grants, the objective is to
improve community health by making the healthy choice the easy choice for Minnesota residents
in terms of healthy eating, active living and tobacco use. The active living portion of COUNTY's
SHIP grant focuses on using Policy, Systems, and Environmental (PSE) changes to increase
opportunities for residents to make physical activity a part of daily life, such as walking, biking
and/or taking transit to school, work, or for errands.
Form 101 (Revised 8/2013) A -I
3. SCOPE OF WORK
The long-term outcome of this program is to increase walking, biking, use of transit and other
active transportation options within Hopkins through placemaking and policy development while
addressing health and physical activity disparities in the priority populations.
The expected outcomes and deliverables of this contract are as follows:
Task 1: Develop, coordinate and finalize CONTRACTOR's 'project work plan and
strategy with COUNTY staff and selected consultants.
Deliverable(s):
1. Participate in project kick-off meeting convened by COUNTY. Have a final agreed
upon work plan within 2 weeks of the meeting. Meeting must be attended by city
manager, chief of police or his designee, city engineer, city planner, project lead and
other vested city parties. Due: June/July 2014
Task 2: Work with CDG to conduct community engagement on active living that targets
priority populations, including communities of color, residents living at or below 200% of
the federal poverty guidelines, renters and those who are transit -dependent.
1. Work with Community Design Group (CDG) and COUNTY to identify priority
populations within Hopkins and work to develop effective engagement strategies around
active living,
2. Work with CDG to develop assessment of current levels of active living within
priority populations and identify needs and gaps.
3. Work closely with CDG to help inform and implement the community engagement plan
throughout the project to ensure that it is woven into all of the tasks and activities in the
proj ect.
Deliverable(s):
1. Project -long community engagementplan- Due: August 15, 2014
2. Mid -project reportDue: February 20, 2015
3. Final report on community engagement- Due: October 30, 2015
Task 3': Coordinate and convene a project steering committee of community leaders,
community-based organizations, and city staff representing planning, engineering, law
enforcement and other relevant departments that meets at least every other month.
1. Work with CDG to identify and involve key stakeholders in the steering committee.
2. Convene and facilitate bi-monthly meetings,
3. Participate in monthly check-in call between the project lead and COUNTY staff.
Deliverable(s):
Form 101 (Revised 8/2013) A-2
1. Roster of steering committee members and meeting schedule- Due: August 15,
2014
2. Final report highlighting the role that the steering committee played in
implementation of the project and recommendations- Due: October 30, 2015
Task 4: Support interactive strategies that demonstrate and promote the importance of
active living initiatives and policies.
1. Coordinate with CDG on creating a replicable, creative placemaking workshop that
promotes awareness and importance of active living synergies.
2. Coordinate with CDG on creating a pop-up park, parklet or -temporary street
demonstration project that demonstrates the effectiveness of policies that support active
living.
Deliverable(s):
1. Collaborate with CDG to create a strategy and schedule for a placemaking
workshop — Due: August 15, 2014.
2. Host and convene a placemaking workshop — Due: March 15, 2015
3. Collaborate with CDG to create a strategy and schedule for a street scape
demonstration project. - Due: March 31, 2015
4. Host and create or convene a pop-up park, parklet, or temporary street scape
demonstration project — Due: August 2015
Task 5: Support an earn -a -bike program coordinated by consultants and county staff
1. Work with Cycles for Change, a non-profit organization, and CDG to identify the
appropriate target population(s) an location for the earn7a-bike program, promote
participation and provide logistical and/or administrative support needed for successful
execution of the earn -a -bike program.
2. Identify earn -a -bike contact within police department.
Deliverable(s):
1. Identify location and police department contact for program —Due: August 1,
2014 -
2. In coordination with COUNTY staff and consultants conduct cam -a -bike
programs — Due: October 2014 and October 2015
Task 6: Conduct educational outreach and enforcement strategies led by your police
department to improve understanding of and compliance with bicycle and pedestrian laws
by vehicles, bicyclists, and pedestrians.
1. Develop and coordinate and finalize a project work plan and outreach strategy with
COUNTY staff and selected consultants.
Form 101 (Revised 8/2013) A-3
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2. Work with CDG and steering committee to develop and conduct bike safety
. presentations and instruction targeting priority populations.
3. Enforce vehicle, pedestrian, and cycling laws to promote safety in a manner which is
culturally -sensitive and supports creating a bikeable and walkable community.
4. Incorporate an outreach strategy that involves distribution of approved incentives such as
bike helmets, bike lights, locks, and other bike safety items.
Deliverable(s):
1. Work plan for Hopkins Police Department on outreach and enforcement strategies
that includes major milestones and due dates. — Due: September 1, 2014
2. Distribute $1,000 worth of approved incentive items such as bike helmets, bike lights,
locks and other bike safety items as approved by COUNTY. — Due August 1, 2015
3. Final report — Due: October 30, 2015
Task 7: Develop implementation plan for Hopkins's Complete Streets policy and make any
necessary modifications to bring it in-line with the 10 criteria from the National Complete
Streets Coalition.
1. Work with.CDG and COUNTY to revise Hopkins's Complete Streets policy so that it
complies with the 10 criteria of the National Complete Streets Coalition.
2. Work with city engineering and planning staff, CDG and COUNTY to develop and adopt
a strong implementation plan for Complete Streets.
Deliverable(s):
1. Copy of adopted revised Complete Streets Policy - Due October 30, 2015.
2. Copy of adopted Complete Streets implementation plan — Due: October 30, 2015
Task 8: Adopt at least one land use and transportation policy, ordinance or master plan
that encourages active living and vibrant placemaking that can be used in Hopkins's
Comprehensive Plan update or in station area planning for the Southwest LRT.
1. Develop a zoning overlay district with new or expanded trail and/or sidewalk connections
to the regional trail network.
2. Master Plan development for either the Blake Road or Shady Oak Road LRT station area
that supports transit -oriented development.
Deliverable(s):
1. Copy of adopted policies - Due October 30, 2015
Fonn 101 (Revised 8/2013) . A-4
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Contract No: A140956
EXHIBIT B: FINANCIAL SERVICES
CONTRACTOR shall be paid in four installments. Invoicing for each installment may occur on
the following dates with the designated amounts:
September 1, 2014
$7,333.33
March 1, 2015
$7,333.33
August 1, 2015
$7,333.34
September 30, 2015
$10,000.00
Total:
$32,000.00
CONTRACTOR must invoice $1,000 worth of positive reinforcement incentives such as bike
helmets, locks,
ocks, and lights, as described in Task 6 of Exhibit A. The positive reinforcement
expenses must be approved by COUNTY staff prior to purchase and shall not cause the total cost
of this Agreement to exceed $32,000.00.
Fenn 101 (Revised 8/2013)
B-1