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Park System Reinvestment PlanMemorandum Public Works Department To: Honorable Mayor and Members of the City Council From: Steven J. Stadler, Public Works Director Copy: Mike Mornson, City Manager Park Board Members Date: July 17, 2014 Subject: Park System Reinvestment Plan Staff and Park Board members would like to discuss and seek City Council approval to proceed with the development of a Hopkins Park System Reinvestment Plan. When completed, the proposed plan would be illustrative/graphic in nature, easy to use, and beneficial for city staff, public officials, and Hopkins residents. The plan would set the direction and allocation of funds for the park system for the next 10+ years. The Hopkins Park Board feels strongly that we need to step-up the reinvestment in our parks to revitalize them and bring them up to a standard comparable with other metro area cities. Most of the park buildings are 50+ years old, many play sets are 20+ years old, resident/park user demographics are changing and we want to be forward-looking in planning for park revitalization. The Board greatly appreciates that we now have a stable and adequate funding source for park improvements. Our residents appreciate our parks and green spaces and recent city-wide surveys have included high ratings in regards to park conditions and maintenance. However, in order to continue to meet resident expectations we need a concerted. effort to refresh and renew our parks. The Park Board wants to invest wisely in our parks to meet future needs. Toward those ends, the proposed Park System Reinvestment Plan will guide us in setting standards, assessing needs, engaging the community, setting individual park recommendations/improvement plans along with implementation strategies. The attached work program describes the process and tasks necessary to complete a Hopkins Park System plan. The Park Board has reviewed and discussed this proposed plan and would like City Council approval to enter into an agreement with Hoisington-Koegler Group, Inc. for its preparation. The cost to prepare the plan is $39,800, the fee schedule is also attached. Hopkins Park System Reinvestment Plan Hoisington Koegler Group Inc. PROPOSED WORK PROGRAM Page 1 of 6 The Plan HKGi is proposing to create a plan for Hopkins' park system. A working outline of the plan includes: 1. Graphic Executive Summary 2. Introduction 2.1. Description of what the plan is 3. State of the Park System 3.1. General Overview 3.2. Trends 4. Park System Plan 4.1. Park Classifications/Standards 4.2. System -wide elements or desires 4.2.1. Desired Facilities 4.2.2. O&M Strategies (Working especially with Steve) 4.2.3. Wayfinding/Branding (in conjunction w/ other work being done in the City) 4.2.4. Other Initiatives 4.3. Connectivity Park by Park Plans and Recommendations 5.1. Individual Park Recommendations 5.2. Focus Park Plans 6. Implementation Strategies 6.1. Capital Improvement Plan with a year by year reinvestment strategy and costs. The plan will be illustrative/graphic in nature, easy to use, and beneficial for city staff, public officials, and Hopkins residents. The plan will set the direction and allocation of funds for the park system for the upcoming years. Park Board/Steering Committee HKGi is proposing the creation of a steering committee for the park system plan. It should include the Park Board, Key city staff, and other stakeholders identified by the Park Board and City Role of City Staff Steve Stadler will be the contact person/representative of the plan to the City Council. City staff will also provide input throughout the process in staff meetings and as part of the steering committee. Public Engagement An online survey is proposed early in the process for needs assessment purposes. After system objectives and individual park recommendations are drafted, we will hold an open house/input session to get feedback from the community. An option would be to hold the community open house/input session at an event that is already occurring such as the concert series or the farmers market. The draft plan will be posted online for additional public comment. Hopkins Park System Reinvestment Plan Hoisington Koegler Group Inc. PROPOSED WORK PROGRAM Page 2 of 6 TASK 1— EXISTING SYSTEM ASSESSMENT4NVENTORY ■ Review relevant background plans and studies and utilizing CAD base information and parcel level GIS data provided by City, prepare appropriate base mapping incorporating updated locations of all parks and trails. Prepare/update the regional context map illustrating existing and planned and potential connections to area regional trails. ■ Synthesize existing plans for parks and park system. ■ Meet with representatives of the School District, Minnetonka Recreation staff, and representatives of youth sports organizations to gain an understanding of their current operations, future needs and relationship to city funded recreational opportunities. ■ Prepare a system/park inventory that includes parks in the Hopkins system that includes, to the extent possible: o Size o Location/Service Area o Existing features o Existing plans o Age/Age estimates o Condition Task 1 Deliverables ■ Map of Hopkins's existing parks, trails and open space areas ■ Regional context map ■ Memo on existing park and system plans ■ Spreadsheet of all Hopkins parks with available data ■ System Assessment Summary Task 1 Meetings ■ Meeting with City Staff for project background, data, and project goals ■ Meetings with school and community organizations Hopkins Park System Reinvestment Plan Hoisington Koegler Group Inc. PROPOSED WORK PROGRAM Page 3 of 6 TASK 2 — SYSTEM NEEDS ASSESSMENT AND DIRECTION ■ Evaluate the Hopkins park system for service areas and gaps in service areas and connectivity to the parks for Hopkins residents and visitors. ■ Design and conduct an online survey to gather feedback on the park system and individual parks to help direct future system investments. ■ Evaluate the Hopkins park system in comparison to peer communities. Condition, park standards (i.e. what features/opportunities are in a neighborhood park?), and typical parks from neighboring communities will be presented to determine where Hopkins stands in comparison to its neighbors. ■ Develop a trends presentation with an overview of national, local, and Hopkins specific trends in parks and recreation ■ As a means of defining what Hopkins' park and recreation system should be like in the coming decades, HKGi develop a set of objectives for the system — "What should Hopkins' parks be like when we are done?". In consultation with city staff and considering input from the online survey, the initial statement of objectives will address reinvestment in parks and recreation for efficient and impactful use of resources and funds. ■ Outline a Comprehensive Park System Plan framework addressing demographic changes, existing and proposed land use, park standards and existing parks. This will help identify system -wide elements and desires. This framework will help update Hopkins' standards for different types of parks in the city. ■ Meet with the Hopkins Park Board/Steering Committee to discuss the project, review trends, framework information, and to review and modify the objectives and standards. ■ Forward a summary of the framework information to staff for presentation to the City Council and Planning Commission for review and comment. Task 2 Deliverables ■ Trends presentation ■ Peer Community Comparison ■ Online Survey and Results ■ Service Areas and Gaps map graphic ■ Statement of objectives for reinvestment ■ System Framework Task 2 Meetings ■ Meeting with city staff ■ Meeting with the Hopkins Park Board/Steering Committee Hopkins Park System Reinvestment Plan Hoisington Koegler Group Inc. PROPOSED WORK PROGRAM Page 4 of 6 TASK 3 — INDIVIDUAL PARK PLANS ■ Develop recommendations for each park, based on the inventory, identified needs, and system wide framework. These will become the basis for the Capital Improvement Plan in Task 4. ■ Develop preliminary concept plans for 3 "Focus Parks" in the community. These are parks that may see significant change and need more specific site planning in order to budget for their improvements. Designs will be developed in a charrette format where stakeholders and community members are invited into a daylong workshop to develop concept plans for "Focus Parks" These concept plans will be refined, illustrated, and finished building on work completed and input gathered at the charrette. ■ Open house/"Go to where they are" meeting (farmers market, concerts in the park, or other) to show park recommendations and plans and get feedback from the community. As an alternative, based on recommendations from staff, a packet may be sent out asking for responses to proposed improvements at local neighborhood and community parks. ■ Forward the summary of the assessment phase of the project to staff for presentation to the City Council and Planning Commission for review and comment. Task 3 Deliverables ■ Park by park 1-2 page layout with map, description, recommendations, life cycle time frames ■ 2 to 3 —11x17 graphics of "Focus Park" concept plans See attachment for examples of individual recommendations and concept plans Task 3 Meetings ■ "Focus Park" Charrettes Community open house/"Go to where they are" meeting. o As an alternative, a packet may be sent out asking for responses to proposed improvements at local neighborhood and community parks. Hopkins Park System Reinvestment Plan Hoisington Koegler Group Inc. PROPOSED WORK PROGRAM Page 5 of 6 TASK 4 — DRAFT PARK SYSTEM REINVESTMENT PLAN ■ Prepare the Draft Park System Reinvestment Plan. Content of the plan will include an analysis of the existing system, recommendations for existing parks, "Focus Park" concept plans, the identification of future park needs, recommendations on improving community connections, and implementation strategies. Work with City Staff to develop Operations and Maintenance strategies. o As part of the implementation section, HKGi will work closely with staff to prepare a capital improvement plan, identifying upcoming expenditures by cost and year. ■ Conduct a work session with city staff to review the draft plan and prioritize initiates for implementation. ■ Meet with the Hopkins Park Board/Steering Committee to review the draft and confirm the overall direction and initiatives. ■ Forward a summary of the draft plan to the City Council and Planning Commission for review and comment. HKGi will attend the City Council meeting to present the plan with Steve Stadler. ■ Forward a summary of the draft plan to other stakeholders (School District, Minnetonka Recreation staff, and representatives of youth sports organizations, others?) for review and comment. ■ Put the draft plan online along with a comments section to obtain community feedback Task 4 Deliverables ■ Draft Comprehensive Park System Plan ■ Summary of stakeholder/community input and online survey Task 4 Meetings ■ Meeting with city staff ■ Meeting with the Hopkins Park Board/Steering Committee ■ Meeting with Hopkins City Council Hopkins Park System Reinvestment Plan Hoisington Koegler Group Inc. PROPOSED WORK PROGRAM Page 6 of 6 TASK 5 — FINAL COMPREHENSIVE PARK SYSTEM PLAN ■ Meet with city staff to review the outcome of the community community and stakeholder feedback on the draft plan. ■ Prepare final Comprehensive Park System Plan. HKGi will prepare the Hopkins Comprehensive Park System Plan based on the review and feedback received on the draft plan. ■ Meet with city staff to review the final plan. ■ Meet with the Hopkins Park Board/Steering Committee to review the final plan. ■ Forward the final plan to staff for presentation to the City Council and Planning Commission for review and approval. As an option, HKGi would also be at the City Council meeting for presentation of the plan. ■ Provide a final printed and .pdf copy of the document. ■ Prepare a project summary that includes all of the information gathered at the community meetings as well as all mapping (GIS files) and graphics generated as part of the project. Task 5 Deliverables ■ Final Comprehensive Park System Plan ■ Project summary including all mapping and graphic files Task 5 Meetings ■ Meeting with city staff ■ Meeting with Hopkins Park Board/Steering Committee ■ Meeting with City Council (Optional) Examples: Inventory and recommendations for an individual park Douglas County Park System Plan: KENSINGTON RUNE STONE PARK Worthington Athletic Facilities Master Plan: - IJ - Wwftnqf... ANdAt Pwfh,, rlav kjc,Tly Dirodion I_•LC--.i�lF+.*,I�,31.%,V'.l'N'trA TE. aafba ud a -"bn f41 c!I-rbmtt 6e .A dd—nq. IZA 4p, & TL;, Thr hA V-4, b." 1--. i -4 - a ,-.M d-14 ;.,bd- - AM .A ar .I[ —Ii.a w be eAl, 16 -3d101 &!J Amid & mpre,ea 6rUiag -1-1 "'Ji't I.- "' Tennis Courf klepurpming!Umuj—lit. ha 4 YU)Aonabara ase— z-, lbv AS 9 P -i. P..i.& --ity. It I= M br•ir. ... pki.%;,, nn«—111�11L �11== 1,11= 110 - Design Charrette and Concept Plan Hartkopf Park in the Brooklyn Park Recreation and Parks Plan: FIGURE 5-3. HARTKOPF PARK CONCEPT Park Erook. Elementary School I Loopwith ding, Bencftes, and raise Stations - Kart incorporated into (Expanded Playground wnh S12 yrs 8 Pre -K e -K Equipment J Art WalklDisplay Areas _ _... Existing Sledding fdound m0 501 M R A. plbrtNfi— A1x.--X Improved Tennis Courts with _ Picklebali lines in - existing location _._. �j�jjj��h ,N f0;. Rain Garden -� Ptj - Expanded Parking o �c Lot P Reoriented Softball Field (sized for scheduled games) -- '; Soccer Field (sized fcr scheduled ' games) oak savanna .. — - --- --- . — • Restoration Task Task Description Actual Hours Fee Estimate Rounded Hours Fee Estimate 1.0 Existing System Assessment and Inventory 90 $ 5,830.00 90 $ 5,800 2.0 System Needs Assessment And Direction 134 $ 8,610.00 130 $ 8,600 3.0 Individual Park Recommendations 152 $ 10,880.00 150 $ 10,900 4.0 Draft Master Plan and Focus Area Plans 101 $ 7,090.00. 100 $ 7,100 5.0 Final Master Plan and Action Plan 108 $ 7,420.00 110 $ 7,400 Fee HKGI-Total 585 $ 39,830.00 590 $ 39,800 *Fee does not include expenses for mileage and printing costs