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Minutes of the Council Meeting on July 15, 2014A regular meeting of the Hopkins City Council was held on July 15, 2014 in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell, Council Members Cummings, Gadd, Halverson and Youakim. Also, present were staff members Anderson, Beekman, Domeier, Elverum, Genellie, Harkess, Mornson, Specken, Stadler and City Attorney Jeremy Steiner. L CALL TO ORDER Mayor Maxwell called the meeting to order at 7:02 p.m. 11. OATH OF OFFICE 1.Drew Everett, Fire Fighter Fire Chief Specken gave an overview of the Fire Fighter program and Ms. Domeier, City Clerk, issued the Oath of Office to Fire Fighter Drew Everett. Fire Fighter Everett's wife pinned on his badge. Captain Plehal presented Fire Fighter Everett with his helmet. Mayor Maxwell welcomed and congratulated Fire Fighter Everett. III. PRESENTATION 1. Proclamation for Music in the Park Mayor Maxwell read the Proclamation declaring Friday, July 18, 2014 as Don Bates and Chuck Redepenning Day in recognition for their efforts with the Music in the Park event. IV. CONSENT AGENDA 1. Approve Minutes of the July 1, 2014 Council Meeting 2. Approve Minutes of the July 1, 2014 Work Session Following the Council Meeting 3. Second Reading of Ordinance Amendments for Planning Commission; (Memo) City Attorney Kozar has reviewed the changes to the Ordinance Amendments. Council Member Cummings moved and Council Member Gadd seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. V. NEW BUSINESS 1. First Reading to Approve Ordinance 2014-1074, Amending Section 2005, Misdemeanors: Miscellaneous Provisions; (CR 2014-064) Mr. Genellie, Assistant City Manager, gave an overview of the first reading of the ordinance amending provisions of the Hopkins City Code. Staff is recommending approval of the first reading and the City Attorney's office has reviewed and made suggestions for amending the city code to remove outmoded and redundant language. Mr. Steiner advised Council on the state ordinances. Council Member Halverson moved and Council Member Cummings seconded a motion to move that the Hopkins City Council approve Ordinance 2014-1074 for first reading. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. 2. First Reading to Approve Ordinance 2014-1070 and 2014-1071, Off -Sale Liquor Store Establishments; (CR 2014- 05 1) Mr. Genellie and Ms. Anderson, City Planner, addressed the Council regarding additional restrictions on off -sale liquor establishments. Staff has brought two ordinances before Council. The first ordinance 1 would limit the number of off -sale liquor establishments to eight and the second ordinance is a Zoning Ordinance to expand the limitation on the size of liquor establishments. Ms. Anderson explained that the maximum size limit of a liquor store would be 5000 square feet. There was Council discussion regarding existing liquor businesses and time frame if a liquor business changes ownership or type of use. Mr. Genellie explained that the impact to an existing liquor business would be a limitation in the ability to expand to a maximum of 5000 square feet. Ms. Anderson explained the zoning ordinance for changes in ownership or use. There was Council discussion regarding Tap Rooms and Distilleries. The City Attorney advised the Council that Tap Rooms and Distilleries would fall under a different section of the City Code. Council Member Youakim moved and Council Member Halverson seconded a motion to approve Ordinance 2014-1071 for first reading. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. Council Member Youakim moved and Council Member Gadd seconded a motion to Adopt Resolution 2014-033, Approving Ordinance 2014-1070 Amending Section 535.01 of the Zoning Ordinance for first reading. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. 3. First Reading of Ordinance to Amend City Code Relating to Procedures for the Collections and Deferment of Special Assessments; (CR 2014-068) Mr. Genellie gave an overview of the procedure for the prepayment of special assessments. Staff is recommending allowing owners to pre -pay $100 or 25% of an assessment whichever is less. The change will allow owners to make affordable payments to the City while reducing their assessment balance. The City Attorney has reviewed the Ordinance. There was Council discussion regarding the opportunity for residents to pre -pay assessments prior to interest accrual. Ms. Harkess, Finance Director, discussed that the Finance Department will accept payments so residents have an opportunity to pay down their assessment before it is on the Hennepin County tax rolls. Council Member Cummings moved and Council Member Halverson seconded a motion to move for adoption of first reading of Ordinance 2014-1073 amending Section 703.03 of the City Code. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. 4. Approve Professional Service Agreement — Hennepin County Active Living; (CR 2014 — 073) Ms. Elverum, Director of Economic Development & Planning, addressed the Council regarding a grant received from the Hennepin County Active Living program. The grant award is in the amount of $32,000 in direct reimbursement and an additional $30,000 in services. The grant will be used to promote access to active living. Ms. Elverum reviewed the initiatives including bicycle and pedestrian educational outreach and enforcement by the Hopkins Police Department, expanded trail or sidewalk connections, workshops and temporary installations along the 81' Avenue Artery and an Earn -A -Bike project. A Steering Committee will be established. The City Attorney has reviewed the Agreement. There was Council discussion regarding the importance of public input and feedback regarding the outdoor spaces, grant timeframe, administration of the grant, grant money allocations and Steering Committee members. Ms. Elverum discussed with Council that the grant would be a good fit for the 2 Hopkins community and how the dollars will be utilized. The Steering Community members would be made up of those interested in biking and pedestrian infrastructure. Council suggested that staff reach out to 81' Avenue and South Hopkins area for committee members. Council Member Gadd moved and Council Member Halverson seconded a motion to approve the Professional Service Agreement between Hennepin County and the City of Hopkins. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. 5. Accept a Bid for the Demolition of 525 and 501 Mainstreet and 15- 6th Ave North; (CR 2014-072) Ms. Beekman, Community Development Coordinator, gave an overview of the properties scheduled for demolition. As part of maintaining these parcels of land, staffs recommends demolition, removal of three blighted buildings and close the active leak file with the MPGA. Ms. Beekman gave an overview of the responsibilities of WSB Engineering, scope of the demolition bids and funding for the demolition. The Public Works Director has reviewed the bids. Ms. Beekman explained that a hydraulic lift remains on one of the properties and that soil testing will need to be done to check for contamination. There was Council discussion regarding the demolition bids, soil contamination and use of the empty lots. Ms. Beekman explained that the scope of the bids was identical but Veit Company was the low bidder, grant funds will be sot to pay for removal of contaminated soil if needed and that the empty lots will be seeded with grass and maintained by Public Works. Council Member Cummings moved and Council Member Halverson seconded a motion to accept a bid for the demolition of 525 and 501 Mainstreet and 15 — 6th Avenue North from Veit; and accept bids from WSB Engineering for demolition oversight, reporting, and soil sampling; and authorize staff to execute any agreements related to the demolition work. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. 6. Approve the 2015-2019 Equipment Replacement Plan (ERP); (CR 2014-062) Ms. Harkess presented the 2015-2019 Equipment Replacement Plan (ERP). The documents are available for review on the city website, at City Hall or residents may request a copy. Ms. Harkess gave an overview of the purpose of the ERP, funding, funding challenges, revenue, capital expenditure & cash variances, ERP equipment & vehicle replacement & upgrades and an overview of the ERP by department. Ms. Harkess stated that the ERP is a valuable tool to assess, plan and fund future equipment needs and the ERP is annually evaluated & adjusted. There was Council discussion regarding the lifespan of the refuse truck. Mr. Stadler explained that the refuse trucks are rotated every five years. Council discussed that the ERP is a 5 -year plan but it is reviewed every year and is an important part of the budget process. Council Member Halverson moved and Council Member Gadd seconded a motion to adopt the 2015- 2019 Equipment Replacement Plan. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. 7. Approve the 2015-2019 Capital Improvement Plan (CIP); (CR 2014-063) Ms. Harkess gave an overview of the Capital Improvement Plan (CIP), a tool for long-range planning and financial projections. Ms. Harkess reviewed the funding sources, an overview of the CIP by department, total cost of all improvements projects and funding sources. 3 There was Council discussion that the CIP is a 5 -year plan but it is reviewed annually. Council discussed that there is not an assessable residential street project scheduled in 2015. Council Member Gadd moved and Council Member Cummings seconded a motion to adopt the 2015- 2019 Capital Improvements Plan. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. VI. ANNOUNCEMENTS 1. Hopkins Raspberry Festival is July 12-20, 2014. 2. National Night Out is August 5th 3. The City Council meeting is on Monday, August 4' due to National Night Out. 4. Primary Election is August 12th 5. The City Council Work Session is on Wednesday, August 13' due to the Primary. 6. City of Hopkins was highlighted in a Twin Cities Relocation Guide. 7. Mr. Mornson presented Ms. Beekman with a ceremonial scissors for ribbon cutting events. 8. Mayor Maxwell gave an overview of the Hopkins Raspberry Festival events. VII. ADJOURNMENT There being no further business, Council Member Cummings moved and Council Member Halverson seconded a motion to adjourn the meeting. The meeting was adjourned at 8:07 p.m. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS There were no comments. Respectfully Submitted, Debbie Vold COUNCIL MEMBERS ATTEST: Eugene J. Maxwell, Mayor 0