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CR 2014-083 - Accept Feasability Report and Order Public Improvements Hearing - 2015 Mainstreet Utility Service Improvements - City Project 2014-08IP- �.rltl� August 4, 2014 Council Report 2014-083 ACCEPT FEASIBILITY REPORT AND ORDER PUBLIC IMPROVEMENT HEARING 2015 MAINSTREET UTILITY SERVICE IMPROVEMENTS CITY PROJECT 2014-08 Proposed Action Staff recommends the following motion: adopt Resolution 2014-040, Resolution Ordering Public Improvement Hearing, 2015 Mainstreet Utility Service Improvements. This action continues an assessable project for utility improvements. Overview At its June 17, 2014 meeting, the Hopkins City Council authorized Bolton & Menk, Inc. to prepare a feasibility report concerning water main and sanitary sewer improvements along Mainstreet from 51' Avenue to 111' Avenue. The report is complete and is now submitted to Council for review and further action. A summary of the issues is provided here, and staff will provide a detailed summary of the report at the Council meeting. Primary Issues to Consider ■ Scope of Improvements ■ Public Input ■ Costs and Assessments ■ Project Budget ■ Project Schedule ■ Staff Recommendation Supporting Information ■ Feasibility Report ■ Resolution 2014-040 Nate Stanley, P.E., City Engineer Financial Impact: Budgeted: Y/N Y Source: Special Assessments Related Documents (CIP, ERP, etc.): CIP Notes: Council Report 2014-083 Page 2 ANALYSIS OF ISSUES • Scope of Improvements These water main and sanitary sewer improvements are a component of the 2015 Mainstreet Improvement Project. The feasibility report analyzed only the water and sewer service work because the report is a requirement of the Minnesota statutory process for special assessments, and water and sewer service improvements are proposed to be assessed. No other costs associated with the 2015 Mainstreet Project are proposed to be assessed. As such, only the water and sewer improvements will be discussed in this report. The water main is proposed to be replaced along Mainstreet between 5th Avenue and 11th Avenue. The existing main through this stretch of the corridor is undersized and over 60 years old. Replacement of the water main necessitates replacement of affected water services. All properties from 5th Avenue to 11th Avenue were evaluated to determine if their service was affected by this work. Twenty-nine (29) water service lines are proposed to be replaced as part of this project. The sanitary sewer through the corridor was analyzed to determine if any improvement to the system was needed. It was determined that the system is in good condition, and that no additional sewer stubs are anticipated to be needed. In the analysis of both the water main and sanitary sewer, consideration was given to future redevelopment, changes of property use, and expansion of the fire code. • Public Input A public informational meeting regarding the water main and sanitary sewer service improvements was held on July 2, 2014. The meeting format consisted of a presentation of the overall Mainstreet project scope, but focused more detailed discussion on water and sanitary sewer service issues and rationale for replacement. The meeting invitation was sent to all property owners between 5th Avenue and 11th Avenue, four (4) property owners attended the meeting. All owners who attended the meeting were supportive of the project. Two attendees returned comment cards from the meeting with information about their property. Over the last month, Bolton & Menk staff has contacted several additional property owners that have an assessment proposed for their property, and met with several others in person to discuss concerns. Through this process some properties that were originally thought would be affected by an assessment have been ruled out. • Costs and Assessments The total estimated construction cost for the water service replacements is $119,775.00. This estimate is based on construction cost data from similar past projects. The entire amount is proposed to be assessed, as the City has historically assessed 100% of utility service costs for commercial properties. Council Report 2014-083 Page 3 The preliminary assessment roll and a map of properties to be assessed are included in the Appendix of the feasibility report. The estimated assessments range from $1,650 to $6,150, the average assessment is approximately $3,900. Project Budget The budget in the CIP for the utility service replacement originally was estimated at $60,000, the feasibility study estimates that amount could be doubled. The reason for the increase has to do primarily with the size of the services proposed to be provided being larger than originally assumed. Since costs to construct the services are proposed to be 100% assessed, the increase does not create a funding shortfall. Project Schedule Council orders feasibility report Neighborhood meeting on assessments Accept feasibility report/order public hearing Public hearing/order final design Approve final plans/order bids Open Bids/Submit for State and Federal approval/ Order Public Assessment Hearing Conduct Public Assessment Hearing/ Adopt Assessment Roll/ Award Contract Begin Construction Complete Construction • Staff Recommendation June 17, 2014 July 2, 2014 August 4, 2014 September 2, 2014 September 16, 2014 December, 2014 February, 2014 July, 2015 October, 2015 Staff recommends accepting the feasibility report and ordering a public hearing for September 2, 2014.