CR 2014-084 Approve Professional Services Agreement - Park System Reinvestment PlanJuly 31, 2014 1-10 P K a N S Council Report 2014-084
Approve Professional Services Agreement — Park System Reinvestment Plan
Proposed Action
Staff recommends adoption of the following motion: Move that Council approves the selection
of Hoisington-KoegIer Group, Inc. to develop a Park System Reinvestment Plan and authorize
the Mayor and City Manager to execute the professional services agreement in the amount of
$39,800.
Overview
The Hopkins park system is in need of reinvestment in facilities and other infrastructure.
Studies have shown that when deciding where to live, the top three considerations used by
prospective residents include: quality of schools, access to transportation and quality of parks.
City-wide resident surveys here have consistently shown that Hopkins residents highly value
and appreciate their parks. In order to continue to meet resident's expectations and keep a
sustainable park infrastructure, a concerted, well -thought out plan is needed to renew the parks
for the future. The proposed Park System Reinvestment Plan will set the direction and
allocation of funds toward improving the park system over the next 10+ years. Accordingly, the
work necessary to develop the plan will include- agreeing on park standards, assessing our
needs, engaging the community and other stakeholders and reviewing funding avenues to help
:set individual park recommendations and long term improvement plans. The plan will be
illustrative & graphic in nature, easy to use, and beneficial for city staff, public officials and
Hopkins residents. It is anticipated the plan would be completed by April, 2015.
Hoisington-Koegler Group, Inc. (HKG) is a well-established and respected urban design,
planning & landscape architectural firm that the City has hired or worked with many times over
the past 20 years. They have completed numerous park system master plans for many
outstate and metro area cities.
HKG is currently about 75% complete with work on a City of Elk River park system master plan.
City representatives have reported that they are very pleased with the work done by HKG to -
date.
HKG will be present at the City Council meeting to give a presentation on the proposed Hopkins
Park System Reinvestment Plan.
a Professional Services Agreement
0
Park apital Improvement Fund (301)
21
Steven J. Stadler, Public Works Director
Financial Impact: $ 39,800, Budgeted- No Source: Park Dedication Fund
Related Documents (CIP, ERP, etc.):
Notes:
Hopidus Park System Reinvestment Plan
I oi,sington Koegler Group Inc.
PROPOSED WORK PROGRAM
Page 1 of 6
ff IT -4-9 MI
HKGi is proposing to create a plan for Hopkins' park system—A working outline of the plan, includes:
1. Graphic Executive Summary
2. Introduction
IL Description. of what the plan is
3. State of the Park System
3.1.. General Overview
3.2. Trends
4. Park System. Plan
4.1. Park Classifications/Staridard.s
4.2. System. -wide elements or desires
4.2.1. Desired Facilities
4.2.2.0 M Strategies (Working especially -with Steve)
42.3. Wayfinding/Branding (in conjunction w/ other work being done in the City)
4.2A, Other Initiatives
4.3. Connectivity
5. Park by Park Plans and RecoiUMCD.d ations
5.1. Individual. Park Recommendations
5.2. Focus Park Plans
6. Implementation Strategies
6.1, Capital Improvement Plan with a year by year reinvestment strategy and. costs.
The plan will be illustrative/graphic in nature, easy to use, and beneficial for city staff, public officials,
and Hopkins residents. The plan will set the direction and allocation of funds for the park system for the
upcoming years.
Park Board/Steering Committee
HKGi is proposing the creation of a. steering committee for the park system plan. It should include the
Park Board, Key city staff; and other stakeholders identified by the Park Board and City
:Role of City Staff
Steve Stadler will be the contact person/representative of the plan to the City Council. City staff will also
provide input throughout the process in staff meetings and as part of the steering committee.
Public Engagement
An online survey is proposed early in the process for needs assessment purposes.
After system objectives and individual park recommendations are drafted, we will hold an open
house/input session to get feedback from the community. An option would be to hold the community
open house/input session at an event that is already occurring such as the concert series or the farmers
market.
The draft plan will be posted online for additional public comment.
Hopkins Park System Reinvestment Plan
Hoisington Koegler Group Inc.
PROPOSED WORK PROGRAM
Page 2 of G
TASK I -- EXISTING SYSTEM A.SSESSM: N"1 "ENTO Y
Review relevant background plans and studies and utilizing CAD base information and parcel level
GIS data provided by City, prepare appropriate base mapping incorporating updated locations of all
parks and trails. Prepare/update the regional context map illustrating existing and planned and
potential connections to area regional trails.
Synthesize existing plans for parrs and park system..
® Meet with representatives of the School. District, Minu.etonka Recreation staff, and representatives of
youth sports organizations to gain an understandinng of their current operations, future needs and
relationship to city funded recreational opportunities.
DI Prepare a system/park inventory that includes parks in the Hopkins system that includes, to the
extent possible:
o Size
o location/Service Area
• Existing features
o Existing plans
o Age/Age estimates
o Condition
Task I Deliverables
Map of Hopkins's existing parks, trails and open space areas
Regional context map
Memo on existing park and system plans
* Spreadsheet of all Hopkins parks with available data
13 System Assessment Summary
Task 1 Meetings
0 Mecting vvkh City Staff for project background, data, and project goals
IR Meetings with school and community organizations
Hopkins Park System Reinvestment Plan
Hoisington Koegler Group Inc.
PROPOSED WORIe, PROGRAM
M
Page 4 of 6
TASK 3 -- INDIVIDUAL PARK PLANS
Develop recommendations for each park, based on the inventory, identified needs, and system wide
framework. These will become the basis for the Capital Improvement flan in Task 4.
Develop preliminary concept plans .for 3 "Focus Parks" in the community. These are parks that may
see significant change and. need. metre specific site planning in order to budget for their
improvements. Designs will be developed in a charrette .format. -where stakeholders and community
members are invited into a daylong, workshop to develop concept plans for "Focus Parks." These
concept plans will be refined, illustrated, and finished building on work completed and input
gathered at the charrette.
Open house/" Go to where they are" meeting (farmers market, concerts in the park, or other) to shove
park recommendations and plans and get .feedback .froin the community. As an alternative, based on
recormnendations from staff, a packet maybe sent out asking for responses to proposed
improvements at local neighborhood and community parks.
Forward the summary of the assessment phase of the project to staff for presentation to the City
Council and Planning Connnission for review and comment.
Task 3 Deliverables
Park by park 1-2 page layout with map, description, recommendations, life cycle time frames
2 to 3 --11x17 graphics of "Focus Park" concept plans
See attadirnent for examples of individual rccornmendat.ions and conceptplans
Task 3 Meetings
"Focus Park" Charrettes
IN Community open house/'Go to where they are" meeting.
o As an alternative, a packet may be sent out asking for responses to proposed improvements
at local neighborhood and community parks.
Hopkins Park System Reinvestment Plan
Hoisington Koegler Group Inc.
PROPOSED WORK PROGRAM
Page 6 of 6
TASK 5 — FINAL COMPREHENSIVE PARK SYSTEM PLAN
Meet with city staff to review the outcome of the community community andstakeholderfeedback
on the draft plan.
Prepare final Comprehensive Park System. Plan.. HKGi will prepare the Hopkins Comprehensive
Park System Plan based on the review and feedback received on the draft plan.
Meet with city staff to review the final plan.
Meet with the Hopkins Park Board/Steering Committee to review the final plan.
Forward the final plan to staff- for presentation to the City Council and Planning Commission for
review and approval. As an option, I'JKGi would also be at the City Council meeting for presentation
of the plan.
Provide a final printed and .pdf copy of the document.
Prepare a project summary that includes all of the information gathered at the community meetings
as well as all mapping (GIS files) and graphics generated as part of the project.
Task 5 Deliverables
a Final Comprehensive Park System Plan
[a Project summary including all mapping and graphic files
Task 5 Meetings
*
Meeting g with city staff
*
Meeting with. Hopkins Park Board/Steering Committee,
* Meeting with City Council (Optional)
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