II.1. Public Improvement Hearing - 2015 Mainstreet Improvement Project, City Project 2014-08- ca
September 2, 2014 City o Hopkins Council Report 2014-096
PUBLIC IMPROVEMENT HEARING
2015 MAINSTREET IMPROVEMENT PROJECT
CITY PROJECT 2014-08
Proposed Action.
Staff recommends adoption of the following motion: Adopt Resolution 2014-049, Resolution
Ordering Improvement after Public Hearing, 2015 Mainstreet Improvement Project, Project
2014-08. and companion Resolution 2014-050. statim Citv's intent to sell bonds to fund this
rp o, ect.
This action continues an assessable project for street improvements.
Overview.
At the August 4, 2014 meeting, the Hopkins City Council accepted a feasibility report
concerning utility service improvements on Mainstreet and ordered a public hearing on the
improvements for September 2, 2014. Hearing notices have been mailed to all affected property
owners of record. In accordance with state statutes, City Council needs to conduct the public
hearing and determine authorization of the project. Following the public hearing, if the project is
ordered, City Council is asked to state the City's intent to sell bonds to fund the project.
Primary Issues to Consider.
• Scope of improvements
• Public Input
• Assessments
• Project Schedule
• Staff recommendation
Nate Stanley, City Engineer
Supporting information.
• Public Hearing Notice, Affidavit of
Mailing and Proposed Pending
Assessment Roll
• Resolutions 2014-049 and 2014-050
• Feasibility Report
C:AUsers\dsperling\Desktop\NateACR2014-096 Public Hearing 2015 Mainstreet Improvement Project.docx
Financial Impact: $ Budgeted: Y/N Y Source: Special
Assessments Related Documents (CIP, ERP, etc.): CIP_ Notes:
C:AUsers\dsperling\Desktop\NateACR2014-096 Public Hearing 2015 Mainstreet Improvement Project.docx
Council Report 2014-096
Page 3
Analysis of Issues
• Scope of Improvements
These water main and sanitary sewer improvements are a component of the 2015
Mainstreet Improvement Project. The feasibility report analyzed only the water and sewer
service work because the report is a requirement of the Minnesota statutory process for
special assessments, and water and sewer service improvements are proposed to be
assessed. No other costs associated with the 2015 Mainstreet Project are proposed to be
assessed. As such, only the water and sewer improvements were discussed in this report.
The water main is proposed to be replaced along Mainstreet between 51' Avenue and 11th
Avenue. The existing main through this stretch of the corridor is undersized and over 60
years old. Replacement of the water main necessitates replacement of affected water
services. All properties from 5th Avenue to 11th Avenue were evaluated to determine if
their service was affected by this work. Twenty-nine (29) water service lines are
proposed to be replaced as part of this project.
The sanitary sewer through the corridor was analyzed and determined to be in good
condition. It was also determined that no additional sewer stubs are needed.
Other improvements that will be completed as a part of this project include, mill and
overlay of the pavement from 5th Avenue to 20th Avenue, addition of storm sewer and
replacement of structures as necessary, sidewalk replacement as necessary, pedestrian
crossing and ramp improvements to Americans with Disabilities Act (ADA) standards,
replacement of traffic signal equipment, street lighting upgrades and installation of LED
fixtures, replacement and repair of streetscape amenities, and corridor landscaping.
• Public Input
A public informational meeting regarding the water main and sanitary sewer service
improvements was held on July 2, 2014. The meeting format consisted of a presentation
of the overall Mainstreet project scope, but focused more detailed discussion on water
and sanitary sewer service issues and rationale for replacement. The meeting invitation
was sent to all property owners between 5th Avenue and 11th Avenue, four (4) property
owners attended the meeting. All owners who attended the meeting were supportive of
the project. Two attendees returned comment cards from the meeting with information
about their property.
Bolton & Menk staff contacted several additional property owners that have an
assessment proposed for their property, and met with several others in person to discuss
concerns. Through this process some properties that were originally thought would be
affected by an assessment have been ruled out.
A public informational meeting to present the finalized overall plan for Mainstreet was
held August 6, 2014. The meeting detailed the decisions that were made regarding
C:AUsers\dsperling\Desktop\NateACR2014-096 Public Hearing 2015 Mainstreet Improvement Project.docx
Council Report 2014-096
Page 4
improvements and aesthetics. Detailed information on construction impacts, project
phasing, and schedule was also discussed. The meeting was well attended and those in
attendance were generally supportive of the project and indicated they found the meeting
useful.
• Costs and Assessments
The total estimated construction cost for the water service replacements is $119,775.00.
This estimate is based on construction cost data from similar past projects. The entire
amount is proposed to be assessed, as the City has historically assessed 100% of utility
service costs for commercial properties.
The preliminary assessment roll and a map of properties to be assessed are included in
the Appendix of the feasibility report. The estimated assessments range from $1,650 to
$6,150, the average assessment is approximately $3,900.
The estimated costs for this project are as follows:
PIR
$1,454,900
Assessments
119,775
Municipal State Aid
1,630,000
HSIP Federal Grant
661,000
Water Fund
277,500
Total
$4,143,175
The CIP budget for the project is $4,000,000. Typically, project bid totals are less than
the estimate. After bids are received staff will review and amend the CIP if necessary.
• Project Schedule
Public hearing/order final design
September 2, 2014
Approve final plans/order bids
September 16, 2014
Open Bids/Submit for State and Federal approval/
December, 2014
Order Public Assessment Hearing
Conduct Public Assessment Hearing/
February, 2015
Adopt Assessment Roll/ Award Contract
Begin Construction
July, 2015
Complete Construction
October, 2015
• Staff Recommendation
Staff recommends ordering this improvement project with adoption of Resolution 2014-
049 and adopting companion resolution 2014-050.
C:AUsers\dsperling\Desktop\NateACR2014-096 Public Hearing 2015 Mainstreet Improvement Project.docx
AFFIDAVIT OF MAILING PUBLIC HEARING NOTICE
STATE OF MINNESOTA }
SS.
COUNCIL OF HOP SINS }
Amy Domeier, beim first duly sworn, deposed and says:
I am a United States citizen, over 21 years of age, and the City Clerk of the City of Hopkins,
Minnesota.
On August 14, 2014 acting on behalf of the said city, I caused to be deposited in the United
States Post Office at the City of Hopkins, Minnesota, copies of the attached notice of public
hearing for the '~Vater Service Line Improvements, 2015 Mainstreet Improvements, City Project
No. 14-08, enclosed in sealed envelopes, with postage thereon fully prepaid, addressed to the
following persons at the addresses appearing on the attached copy of the mailing list.
There is delivery service by United States mail between the place of mailing and the places so
addressed.
Signature
Subscribed and sworn to before nye this 14th day of August, 2014,
24 -117 -22 -3➢ -0015 eng 24-117-22-31.-0016 eng.. 24-1.17-22-31-0017 aril;.
GINSENG PATCH LLC ALBERT PIKE, LODGE 4237 JOHN G JEUNE[ ET AL
122 8TH AVE N 907 MAINSTREET CARL NYGREN/RE:W00I2.77
HOPKINS MN 55343 HOPKINS MN 55343 AUNTIE M`S ANTIQUES
911 MAINSTREET
11OPKINS MN 55343
24-117-22-31.-0018 eng 24417-22-31-0032 eng 24-1.17-22-31-0033 eng
PAT HANCE, PROPERTIES LLC RAM PROPER'T'IES LLC HISTORIC PROPERTIES LLC
PATRICIA A HANCE 5524 DICKSON RD KURT J & SARAH D ROLF
233 CAMPBELL DR MINNETONKA MN 55345 101 I MAIN STREET
HOPKINS MN 55343 HOPKINS MN 55343
24-117-22-31-0137 eng 24-197-22-31-0138 eng 24-11.7-22-34-0011 eng
JMM PROPERTIES LLC RLIi LLC MASHEK PROPERTIES LLC
JEAN M MASON 921 MAINSTREET 245 13TH AVE N
14701 ROCKS:BOROUGH RD 14OPKINS MN 55343 HOPKINS MN 55343
MINNETONKA MN 55345
24-117-22-34-0012 eng 24-117-22-34-0013 eng 24-117-22-34-0034 eng
KINDER PROPERTIES LLC ALBERT A MARTIN HAROLD E STIED;
914 MAINSTREET CYNTHIA G MARTIN 10895 EXCELSIOR BLVD 9-206
HOPKINS MN 55343 910 MAINSTREET HOPKINS MN 55343
HOPKINS MN 55343
24-117-22-34-0040 eng 24-117-22-34-0124 eng 24-117-22-34-012.5eng
DAVID E JOHNSON SAMUEL OLIVER STIELE NUTSHELL VENTURES LLC
17310 STATE HWY NO 101 W 10895 EXCELSIOR BLVD 4206 313 ALTHEA LA
WAYZATA MN 55391 HOPKINS MN 55343 HOPKINS MN 55343
24-117-22-34-0295 ong 24-117-22-42-0008 eng 24-117-22-42-0009 e g
906 MAIN LLC/906 VENTURE LLC HOPKINS PARK PLAZA LLC HSGIR.EDEV AUTH CITY HOPKINS
cio CARLETON PROP SERVICES 181 RIVER RIDGE CIR S 1010 IST ST S
6950 FRANCE AVE S #210 BURNSVILLE MN 55337 HOPKINS MN 55343
EDINA MN 55435
24-117-22-42-0067 eng 24-1.17-22-42-0068 eng 24-117-22-42-0069 eng.
HOPKINS THREE LLC CRAFTSMANSHIP FIRST LLC KOGAN REALTY LLC
AC PARTNERS 809 MAINSTR:EET MARAT & RACHEL KOGAN
1550 UTICA AVE S 4760 HOPKINS MN 55343 815 MAINSTREET
MINNEAPOLIS MN 5541.6 HOPKINS MN 55343
24-117-22-42-0070 eng 24-117-22-42-0071 eng 24-117-22-42-0072 eng
MARAT KOGAN J & S REALTY HOPKINS LLC HENRY PROPERTIES LLC
RACHET., KOGAN STEVE BENOWITZ 800 PLEASANT VIEW RD
532.7 LORENCE RD 16521 LOCUST HIIsLS TERR CHANHASSEN MN 55317
MINNETONKA MN 55345 WAYZATA MN 55391
24-117-22-43-6096 eng 24-117-22-43-0097 eng 24-117-22-43-0098 eng
BB LLC VFB PROPERTIES LLC ROBIN SHEELEY
563 PHALEN BLVD 814 MAINSTREET DONNA SHEELEY
ST PAUL MN 55130 HOPKINS :MN 55343 4724 S LAKE SARAH DR
MAPLE PLAIN MN 55359
24-1,17-22-43-0099 eng 24-11.7-22-43-0154 eng
808 MAIN LLC THE LUTHER COMPANY LLLP
808 MAINSTREET 3701 ALABAMA AVE S
HOPKINS MN 55343 ST LOUIS PARK MN 55416
CITY OF HOPKINS
Hennepin County, Minnesota
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TO WHOM IT MAY CONCERN -
Notice is hereby given that the City Council will hold the Public Hearing in the City Council Chambers of
the Hopkins City Hall at 7:00 p.m. on Tuesday, September 2, 2014 to consider the making of
improvement, City Project No. 14-08, an improvement to water service lines on Mainstreet between Stn
Avenue and I I "' Avenue, pursuant to Minn. Statutes, Section 429.011 to 429.111. The area proposed to
be assessed for such improvement is shown on the back side of this notice.
The estimated cost of the improvement is $119,775.00. A reasonable estimate of the impact of the
assessment will be available at the hearing. Such persons as desire to be heard with reference to the
proposed improvement will be heard at this meeting.
Amy Domeier, City Clerk
Dated: August 14, 2014
Published in Hopkins Sun Sailor on August 14 and 21, 2014
The area proposed to be assessed for such improvement contains the following parcels:
Plat Name
See
Twp
stn g
!Q/Q
Suffix
West Minneapolis Second Division
24
117
22
31
0015-0018
West Minneapolis Second Division
24
117
22
31
0032-0033
West Minneapolis Second Division
24
117
22
31
0137-0138
West Minneapolis
24
117
22
34
0011-0013
West Minneapolis
24
117
22
34
0039-0040
West Minneapolis
24
117
22
34
0124-0125
West Minneapolis
24
117
22
34
0295
Auditor's Subdivision No 242
24
117
22
42
0008-0009
West Minneapolis Second Division
24
117
22
42
0067-0072
West Minneapolis
24
1,17
22
43
0096-0099
Unplatted 24 117 22
24
117
22
43
0154
CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO. 2014-049
RESOLUTION ORDERING PUBLIC IMPROVEMENT, 2015 MAINSTREET
IMPROVEMENT PROJECT, PROJECT NO. 2014-08
WHEREAS, a resolution of the City Council adopted the 4d' day of August, 2014 fixed a
date for a Council Hearing on the proposed improvements to Mainstreet, including
pavement, curbing, sidewalk, lighting, traffic signal, signage, drainage, water and
sanitary sewer improvements and all necessary appurtenances, landscaping and
WHEREAS, the City Council deems it appropriate and expedient to make such
improvements, and
WHEREAS, ten days mailed notice and two weeks published notice of the hearing was
given, and the hearing was held thereon on the 2d' day of September, 2014 at which all
persons desiring to be heard were given an opportunity to be heard thereon.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hopkins,
Minnesota:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the
feasibility report.
2. Such improvement is hereby ordered as proposed in the Council Resolution
adopted the 2nd day of September, 2014. The total estimated project cost is
$4,143,175, of which $119,775 is estimated to be assessed.
3. Bolton & Menk, Inc. is hereby designated as the engineer for this improvement.
The engineer shall prepare plans and specifications for the making of such
improvement.
Adopted by the City Council of the City of Hopkins this 2nd day of September, 2014.
Eugene J. Maxwell, Mayor
ATTEST:
Amy Domeier, City Clerk
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2014-050
DECLARING THE OFFICIAL INTENT OF THE CITY OF HOPKINS
TO REIMBURSE CERTAIN EXPENDITURES FROM
GENERAL OBLIGATION IMPROVEMENT BOND PROCEEDS
TO BE ISSUED BY THE CITY OF HOPKINS
WHEREAS, the Internal Revenue Service has issued Treas. Reg. 41.150-2
providing that proceeds of tax-exempt bonds used to reimburse prior expenditures shall not
be deemed spent unless certain requirements are met; and
WHEREAS, the City expects to incur certain expenditures, which may be financed
temporarily from sources other than bonds, and reimbursed from the bond proceeds;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HOPKINS, MINNESOTA (THE CITY) AS FOLLLOWS:
1. The City intends to incur expenditures for the project described in Council Report
2014-096, for City Project 2014-08 (the "Project"), and intends to reimburse itself
for such expenditures from the bond proceeds to be issued by the City in the
maximum principal amount described in the "project".
2. The City Manager is authorized to designate additions to Project 2014-08 in
circumstances where time is of the essence, and any such designation shall be
reported to the Council at the earliest practicable date and shall be filed with the
official books and records of the City.
3. This resolution is intended to constitute a declaration of official intent for the
purpose of Treas. Reg. 41.150-2 and any successor law, regulation, ruling or
amendment pertaining thereto.
Adopted by the City Council of the City of Hopkins, Minnesota, this 2nd day of September,
2014.
Eugene J. Maxwell, Mayor
ATTEST:
Amy Domeier, City Clerk
PRELIMINARY ASSESSMENT ROLL
2015 MAINSTREET IMPROVEMENTS
CITY OF HOPKINS, MN
S.P. NO, 132-030-003
September 2, 2014
PID
PROPERTY ADDRESS
OWNER
TAXPAYER NAME
TAXPAYER ADDRESS
CITY
STATE
ZIP
PRELIMINARY WATER
SERVICE ASSESSMENT
24-1.17-22-31-0015
903
MAINSTREET
GINSENG PATCH LLC
122 8TH AVENUE N
HOPKINS
MN
55343 $
4,350.00
24-117-22-31-0016
907
MAINSTREET
ALBERT PIKE LODGE #237
907 MAINSTREET
HOPKINS
MN
55343 $
4,350.00
24-117-22-31-0017
911
'MAWSTREET
'JOHN G-EUNEK ETAL
CARL NYGRENJREWOO1277 AUNTIE MIS ANTIQUES
911 MAINSTREET
HOPKINS
MN
55343 $
4,350.00
24-117-22-31-0018
913
MAINSTREET
PAT HANCE PROPERTIES LLC
PATRICIA A HANCE
233 CAMPBELL DR
HOPKINS
MN
55343 '$
4,350.00
24-117-22-31-0032
1007
MAINSTREET
RAM PROPERTIES LLC
5524 DICKSON RD
MINNETONKA
MN
55345i$
3,950.00
24-117-22-31-0033
1011
MAINSTREET
HISTORIC PROPERTIES LLC
KURT) & SARAH D ROLF
1011 MAIN STREET
HOPKINS
MN
55343 $
3,950.00
24-117-22-31-0137
917
MAINSTREET
JMM PROPERTIES LLC
JEAN M MASON
14701 ROCKSBOROUGH RD -
MINNETONKA
MN
55345 $
5,300.00
24-117-22-31-0138
921
MAINSTREET
RLE LLC
921 MAINSTREET
HOPKINS
MN
55343 $
5,500.00
24-117-22-34-0011
916
MAINSTREET
MASHEK PROPERTIES LLC
24513TH AVE N
HOPKINS
MN
55343 $
3,350.00
24-117-22-34-0012
914
MAINSTREET
KINDER PROPERTIES LLC
914 MAINSTREET
HOPKINS
MN
S53431 $
3,350.00
24-117-22-34-0013
910
MAINSTREET
ALBERTA MARTIN
CYNTHIA G MARTIN
910 MAINSTREET
HOPKINS
MN
553431 $
4,050.00
24-117-22-34-0039
1010
MAINSTREET
HAROLD E STIELE
10895 EXCELSIOR BLVD #206
HOPKINS
MN
553431 $
4,500.00
24-117-22-34-0040
1008
MAINSTREET
DAVID FJOHNSON
17310 STATE HWY NO 101 W
WAYZATA
MN
553911 $
3,350.00
24-117-22-34-0124
1016
MAINSTREET
SAMUEL OLIVER STIELE
10895 EXCELSIOR BLVD #206
HOPKINS
MN
5.53431 $
1,650.00
24-117-22-34-0125
1014
MAINSTREET
NUTSHELL VENTURES LLC
313 ALTHEA LA
HOPKINS
MN
553431 $
1,650.00
24-117-22-34-0295
906
MAINSTREET
906 MAIN LLC/906 VENTURE LLC
c/o CARLETON PROP SERVICES
6950 FRANCE AVE S #210
EDINA
MN
554351 $
4,875..00
24-117-22-42-0008
517
MAINSTREET
HOPKINS PARK PLAZA LLC
181 RIVER RIDGE CIRS
BUR.NSVILLE
MN
'. 55337 $
6,150.00
24-117-22-42-0009
501
MAINSTREET
HSG/REDEV AUTH CITY HOPKINS
1010 iSTSTS
HOPKINS
MN
55343 $
5,300.00
24-117-22-42-0067
805
MAINSTREET
HOPKINS THREE LLC
AC PARTNERS
1550 UTICA AVE S #760
MINNEAPOLIS
MN
55416 $
4,350.00
24-117-22-42-0068
809
MAINSTREET
CRAFTSMANSHIP FIRST LLC
809 MAINSTREET
HOPKINS
MN
55343 $
4,350.00
24-11.7-22-42-0069
811.
MAINSTREET
KOGAN REALTY LLC
'MARAT&RACHEL KOGAN
815 MAINSTREET
HOPKINS
MN
55343 $
4,350.00
24-117-22-42-0070
815
MAINSTREET
MARAT KOGAN
RACHEL KOGAN
5327 LORENCE RD
MINNETONKA
MN
55345 $
4,350.00
24-1172242 0071
819
MAINSTREET
J & S REALTY HOPKINS LLC
STEVE BENOWITZ
16521 LOCUST HILLS TERR
WAYZATA
MN
55391 $
4,350.00
24-117-22-42-0072
821
MAINSTREET
HENRY PROPERTIES LLC -
800 PLEASANT VIEW RD
CHANHASSEN
MN
55317 $
4,350.00
24-117-22-43-0096
820
MAINSTREET
188 LLC
563 PHALEN BLVD
ST PAUL
MN
'SS130 $
3,350.00
24-117-22-43-OD97
816
MAINSTREET
jVFB PROPERTIES LLC
814 MAINSTREET
HOPKINS
MN
55343 $
5,100.00
24-117-22-43-0098
810
MAINSTREET
ROBIN SHEELEY
DONNA SHEELEY
4724 S LAKE SARAH DR
MAPLE PLAIN
MN
55359 $
3,350.00
24-117-22-43-0099
808
MAINSTREET
1809 MAIN LLC
808 MAINSTREET
HOPKINS
MN
55343 $
4,200.00
24-117-22-43-0154
502
MAINSTREET
THE LUTHER COMPANY LLLP
3701 ALABAMA AVE S
ST LOUIS PARK
MN
55416 $
3,350.00
Total $ 119,775.00
CITY OF HOPKINS
Hennepin County, Minnesota
10111111,111 [411001 011101411A [a 461111M.111 R 1 Ce 11 mm, I MAN a U
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council will hold the Public Hearing in the City Council
Chambers of the -Hopkins City Hall at 7:00 pm. on Tuesday, September 2, 2014 to consider the
making of improvement, City Project No. 14-08, an improvement to water service lines on
Mainstrect between 5'h Avenue and 11th Avenue, pursuant to Minn. Statutes, Section 429.011 to
429,111. The area proposed to be assessed for such improvement contains the following parcels:
Plat Name
See
TwP
Rug
O/Q
... Suffix
West Minneapolis Second Division
24
117
22
31
0015-0018
West Minneapolis Second Division
24
117
22
31
0032-0033
West Minneapolis Second Division
24
117
22
31
0137-0138
West Minneapolis
24
117
22
34
0011-0013
West Minneapolis
24
117
22
34
0039-0040
West Minneapolis
24
117
22
34
0124-0125
West Minneapolis
24
117
22
34
0295
Auditor's Subdivision No 242
24
117
22
42
0008-0009
West Minneapolis Second Division
24
117
22
42
0067-0072
West Minneapolis
24
117
22
43
0096-0099
Unplatted 24 117 22
24
117
22
43
0154
The estimated cost of the improvement is $119,775.00. A reasonable estimate of the impact of
the assessment will be available at the hearing. Such Persons as desire to be heard with reference
to the proposed improvement will be heard at this meeting.
/s/Amy Domeier, City Clerk
Dated: August 6, 2014
Published in Hopkins Sun Sailor on August 14 and 21, 2014