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III.1. Approval of the November 5, 2014 City Council Minutes A regular meeting of the Hopkins City Council was held on November 5, 2014 in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell, Council Members Cummings, Gadd, Halverson and Youakim. Also, present were staff members Anderson, Brummer, Elverum, Genellie, Harkess, Holm, Mornson, Stadler and City Attorney Kim Kozar. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:04 p.m. Mayor Maxwell congratulated Council Member Youakim and Representative Simon on the successful election. At this point in the meeting, the City Council moved onto the third item of the Agenda – Presentations. II. ADOPT AGENDA Council Member Youakim moved and Council Member Gadd seconded a motion to adopt the Agenda. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. III. PRESENTATIONS 1.SuperValu Presentation Ms. Elverum, Director of Economic Development and Planning, gave an overview of the SuperValu warehouse addition. Mr. John Miller, Corporate Director of Development for SuperValu, gave an overview of the proposed expansion plans. Mr. Miller reviewed the building exterior plans and purpose for expansion. The exterior will be an extension of the existing building and will house the Research & Development Department and test kitchens. Forty-four employees will be relocating to the Hopkins location. The new expansion is scheduled to open in February. The Council thanked SuperValu for their ongoing support of the Hopkins community. 2.Annual Hennepin County Update Hennepin County Commissioner Jan Callison addressed the Council reviewing the Hennepin County budget process, Hennepin County tax levy, property tax levels and the taxation process. The proposed tax levy increase for 2015 is 2.75%. Commissioner Callison commented that the levy has not increased in the last 4 years and rising expenses, labor contracts and additional personnel are reasons for the increase. The Truth and Taxation Hearing is scheduled for December 2, 2014. Commissioner Callison reviewed upcoming new initiatives including combining youth services with Ramsey County, the new 911 Dispatch Center scheduled to open in December and the Hennepin County Services Hopkins Hub that opened th October 13 . Commissioner Callison gave an update on the Southwest Light Rail Transit project, the Shady Oak Road construction, homelessness and Hennepin County health outcomes project. There was Council discussion regarding the proposed number of clients served at the Hopkins Hub. Commissioner Callison will investigate and update the Council. Mayor Maxwell thanked Commissioner Callison for her support and involvement with the Hopkins community. 3.Public Works Mission-Vision-Values Mr. Stadler, Public Works Director, gave an overview of Mission, Vision and Values Statement of the Public Works Department. The Mission of the Public Works Department is “Serving the community by being great stewards and delivering outstanding services.” The department takes pride in being responsive to public requests. The Vision of the Public Works Department is to be “Safe. Efficient. Professional.” Mr. Austin Holm, Water & Sewer Department and Ms. Jodi Brummer, Parks Department, gave an 1 overview of the Public Works Department’s Values. Mr. Holm explained that Hopkins Public Works employees value the respect of their fellow employees and exhibit stewardship. Ms. Brummer explained the importance of communicating effectively with each other. The Council thanked Public Works for their time and effort in developing the Mission, Vision and Values Statement and the importance of customer service to the Hopkins residents. 4.City Snow Policy Review Mr. Stadler addressed the Council regarding the 2014-2015 snow season. Mr. Stadler reviewed the winter outlook, snow plowing procedures, equipment, Snow Emergency Program, challenges of parking, snow removal timing and clearing of Central Business District (CBD) sidewalks. Mr. Stadler explained the street pretreatment procedure, sidewalk snow removal, Snow Emergency tagging and towing policy and that Bobby & Steve’s is the contracted towing company for the 2014-2015 snow season. Mr. Stadler explained that the city does not receive revenue from the towing process but removal of vehicles is necessary for street plowing curb to curb. Council suggested that the CBD owners and Hopkins residents continue to be informed regarding the Snow Emergency Program and sidewalk snow removal policy. 5.Proclamation: Military Family Month - November Mayor Maxwell read the proclamation declaring November as Military Family Month. IV. REPORTS 1.Third Quarter Financial Report; (Memo) Ms. Harkess, Finance Director, gave an overview of the Third Quarter Financial and Investment Report. Ms. Harkess discussed the third quarter grants received totaling $168,383, General Fund revenues & expenditures, Special Revenue Fund revenues & expenditures, financial position, Enterprise revenues & expenditures, cash and investments and interest earnings. Ms. Harkess explained how the Financial Management Plan is being utilized and how the plan has helped the City achieve a bond rating upgrade. The 2015 budget hearing is scheduled for December 2, 2014 at 7 pm. V.CONSENT AGENDA 1. Approve Minutes of the October 21, 2014 Council Meeting 2. Approve Minutes of the October 21, 2014 Work Session Following the Council Meeting 3. Ratify Checks for the Month of October; (Memo) 4. Second Reading: Approve Ordinance Amending Section 610 of the Hopkins City Code; Swimming Pools; (Memo) 5. Second Reading: Approve Ordinance Amending Section 925 of the Hopkins City Code-Domestic Animals; (Memo) 6. Authorize Council, Mayor and City Manager to sign an agreement for Purchase of Services through the Hennepin County 2015-2016 Hennepin County Sentence to Service Contract; (CR2014-129) 7. Approve Resolution 2014-073, Agency Agreement between City and Minnesota Department of Transportation; (CR2014-126) Council Member Halverson moved and Council Member Cummings seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. VI.NEW BUSINESS 1. First Reading: Ordinance Regulating Size of Liquor Stores 2 Ms. Anderson, City Planner, gave an overview of the ordinance amendment regarding limiting the size of liquor stores to 5000 square feet. Between the first and second reading of the ordinance a letter was received from MGM regarding regulating size of liquor stores. The Council sent the ordinance back to the Zoning & Planning Commission for further discussion. The Zoning and Planning Commission asked staff to draft an ordinance allowing liquor stores to have a maximum size of 10,000 square feet in the B-2 and B-3 zoning districts. Ms. Anderson reviewed the Zoning and Planning Commission discussion and 4- 1 vote with the Council. Ms. Anderson reviewed the four ordinance options with the Council. There was much Council discussion regarding location for liquor stores within zoning districts, licensing, restricting size, allowing for a level playing field for all liquor stores, protecting small businesses, grandfathering of MGM, parking spots, creating an ordinance for a specific business and that liquor stores are limited where they can locate. The City Attorney advised the Council regarding the language in the ordinance. Mr. Genellie advised the Council regarding restrictions in the zoning districts where liquor stores can be located. Council Member Youakim moved and Council Member Cummings seconded a motion to adopt Resolution 14-74, approving Ordinance 14-1070, with the addition of the asterisk for first reading. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, nay; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried. 2. First Reading: Approve Ordinance 2014-1081, Amending Section 1155 of the City Code - Tobacco; (CR2014-107) Mr. Genellie addressed the Council regarding the language in the ordinance to clarify the sampling of e- cigarette products. Mr. Genellie also explained that the restrictions prohibit persons under age 18 from entering an establishment that allows sampling. Mr. Genellie also discussed with Council regarding limiting the number of tobacco licenses in the City. There are currently 17 licenses and all of them are subject to annual compliance checks by the Police Department. There was much Council discussion regarding tobacco licensing, e-cigarette sampling, and Police Department compliance checks. Paula Williams, owner of Hopkins Vaping Studio, came forward and addressed Council regarding language in the ordinance in regards to transferring the license in case a sale of the business. The City Attorney advised that the language in the ordinance states that the license in non-transferrable and that a new owner would need to follow the application process. The City Attorney and City Staff will reexamine the language of license transfers between first and second reading of the ordinance. Mr. Genellie discussed that staff is recommending that the Zoning and Planning Commission examine restrictions where tobacco establishments and vaping studios can be located. There was Council discussion regarding federal, state and local restrictions. Staff will investigate and update the Council. The City Attorney advised the Council regarding enacting the second reading of the ordinance as soon as possible due to the expiration of the moratorium. Council Member Youakim moved and Council Member Cummings seconded a motion to approve Ordinance 2014-1081 for first reading. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. 3 The Council will discuss the limitation of the number of tobacco licenses at a future Council Work Session. 3. Approve Resolution 2014-071 Increasing Parking Permit Fees for 2015, (CR2014-124) Ms. Harkess addressed Council regarding an increase in parking permit fees for 2015. Ms. Harkess gave an overview of the increases and sources of revenue. Ms. Harkess commented that resources are needed to maintain the existing parking facilities. There was Council discussion regarding parking usage and demand. Council Member Gadd moved and Council Member Cummings seconded a motion to adopt Resolution 2014-071 Parking Permit Rate Increase. A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. 4. Approve Resolution 2014-072 Increasing Water, Sewer and Recycling Rates for 2015, (CR2014-125) Ms. Harkess addressed the Council regarding increasing water, sewer and recycling rates for 2015. Ms. Harkess gave an overview of the increases that would be effective January, 2015. There was Council discussion regarding recycling participation. Mr. Stadler addressed the Council regarding the high recycling participation rate and residents being conscious about water usage. Council would like staff to revisit the water, sewer and recycling master plan so residents know why rates are increasing. Mr. Stadler stated that the Master Plan reviews the operational costs, revenues and capital expenditures to maintain the system. Ms. Harkess stated that a rate study is proposed in conjunction with the Financial Management Plan. Council Member Cummings moved and Council Member Halverson seconded a motion to adopt Resolution No. 2014-072 increasing water, sanitary sewer and recycling rates effective January 1, 2015.A poll of the vote was as follows: Council Member Cummings, aye; Council Member Gadd, aye; Council Member Halverson, aye; Council Member Youakim, aye; Mayor Maxwell, aye. The motion carried unanimously. VII. ANNOUNCEMENTS  Open House on Mainstreet Improvement Project: November 10 at the Center for the Arts, 5:00pm  Next Council meeting is scheduled for Monday, November 10 due to Veteran’s Day on Tuesday, November 11. VIII. ADJOURNMENT There being no further business, Council Member Halverson moved and Council Member Youakim seconded a motion to adjourn the meeting. The meeting was adjourned at 8:57 p.m. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS There were no comments. Respectfully Submitted, Debbie Vold 4 COUNCIL MEMBERS ____________________________________ ____________________________________ ____________________________________ ____________________________________ ATTEST: _________________________________ ____________________________________ Eugene J. Maxwell, Mayor Amy Domeier, City Clerk 5