III.6. LRT Regional Trail Winter Activities PermitG4Ty OF
ca�
November 10, 2014 o P K I N S Council Report 2014-130
LRT REGIONAL TRAIL WINTER ACTIVITIES PERMIT
Proposed Action
Staff recommends adoption of the following motion: "Move to adopt Resolution
2014-076 approving winter activities of hiking, biking and pet walking on the four
regional trails in Hopkins."
Overview
Three Rivers Park District allows certain winter activities on the regional trails,
contingent upon approval from the Park District's Board of Commissioners. This
approval requires a verification of formal City Council Action approving the
proposed activities. If no formal action is taken the trails will be signed as closed,
by order of the local City Council.
Primary Issues to Consider
♦ Certificate of Insurance
♦ Is this process the same as the process used in other years?
♦ What happens if the city does not approve a permit?
♦ Does this action impact additional funding or staff work loads?
Supporting Documents
♦ 2014-2015 Regional Trail Winter Use Permit
♦ Proposed Resoluti n 2014-076
Steve Stadler, Public Works Director
Financial Impact: $ 0 Budgeted: YIN Source:
Related Documents (C1P, ERP, etc.):
Notes:
Primary Issues to Consider
0 Certificate of Insurance
A certificate of insurance naming Three Rivers Park District as an additional
insured is required. This was completed last year as well and is taken care of by
the Finance Director.
0 Is this process the same as the process used in other years?
This process is the same as that completed for the last twelve seasons. The use
of the regional trails is an activity that is getting increasingly popular and we've
experienced many favorable comments on having the trails plowed and
maintained for winter hiking and biking. There were no problems with vandalism.
The maintenance tasks required snow plowing and occasional sanding/salting
because of ice build-up.
0 What happens if the city does not approve a permit?
If the City Council does not approve a winter permit, Three Rivers Park District will
close the trails at the city limits and post "Trail Closed" signs as per direction of
Hopkins City Council.
0 Does this action impact additional funding or staff work loads?
City crews have been plowing and maintaining these trails for the last several
winters. The impact on staff is minimal to plow, sand and service the refuse
containers. Use patterns are high, which should justify continued winter
maintenance. Last year the City was reimbursed for time spent on the regional
trail segment from the Hopkins Depot to Blake Road. This year, we expect to be
reimbursed by the Three Rivers Park District for winter maintenance time spent on
all regional trails in the city.
THREE RIVERS PARK DISTRICT
REGIONAL TRAIL SYSTEM
2014-2015 WINTER USE PERMIT
Name of City /—/9 0 V1 _ City Hall Phone, -7 3-
` � � - gS7Z-54-�-� `ice
Contact Person � Phone
Contact Person Email Address,�� {�� ®'�
Maintenance Contact Person t,, C4 ---
Phone
Maintenance Contact Person Email Address,
f�cs� " `'
PIC ' I
Regional Trail From i�'I `
4—to--
Authorized 2014-2015 Winter Ac ivities
Regional Trail From
to
Authorized 2014-2015 Winter Activities
Regional Trail From
to
Authorized 2014-2015 Winter Activities
Regional Trail From
to
Authorized 20142015 Winter Activities
Regional Trail From
to
Authorized 2014-2015 Winter Activities
Regional Trail From
to
Authorized 2014-2015 Winter Activities
Authorization is hereby requested from the Park District Board of Commissioners to use Portions
of the Regional Trail Corridor for winter use activities from November 15, 2014 through March
31, 2015, as determined by each municipality within guidelines set forth herein on District
Regional Trails located within individual City boundaries.
It is understood and agreed that approval from the Park District Board of Commissioners is
contingent upon the following conditions:
1. The City agrees to defend, indemnify, and hold harmless the Park District, its officials,
officers, agents, volunteers, and employees from any liability, claims, causes of action,
judgments, damages, losses, costs or expenses, including reasonable attorney's fees,
resulting directly or indirectly from any act or omission of the City, its respective
contractors, anyone directly or indirectly employed by the City, and/or anyone for
whose acts and/or omissions they may be liable for related to the winter use of the
Regional Trail Corridor. Nothing in this Agreement constitutes a waiver by the City of
any statutory or common law, defenses, immunities, or limits on liability. The City
cannot be required to pay on behalf of itself and Three Rivers Park District, any
amounts in excess of the limits on liability established in Minnesota Statutes Chapter
466. if City maintains general liability insurance at the time this permit is issued, City
shall provide the Park District with a Certificate of Insurance; naming Three Rivers
Park District as an additional named insured.
2. The City agrees to schedule regular trash pick-up that is appropriate to the level of use
expected on the permitted section(s) of trail so as not to create conditions where trash
containers are overflowing or offensively odorous.
3. The City also agrees to maintain the trail, including, but not limited to, any plowing,
sweeping, sanding, packing, and sign replacement, from November 15, 2014 through
March 31, 2015. For ice control on aggregate trails, Cities agree to use gray colored,
3/8" clear limestone chips from Edward Kramer and Sons, Burnsville, MN. Edward
Kramer and Sons is the only aggregate pit that supplies the buff colored limestone that
has been specified for use on these trails. Paved trails can be treated-with'a Corrosion
Inhibited/Treated Rock Salt;
(Specifications: A mixture of Regular Road Salt, Type I, Grade 1, ASTM -
D -632 - Modified per MN/DOT Specification, blended with a MN/DOT
approved. magnesium chloride -based product for anti -icing or deicing
use or an approved blend of Regular Road Salt and a magnesium
chloride -based product. The magnesium chloride -based product will also
contain an agricultural processing residue or an alternative MN/DOT
approved agent that will depress the effective working temperature and
decrease corrosiveness of the overall compound as well as prevent
leaching of the treating solution)
or other chemical treatments approved by the Park District. The City further agrees to
immediately address all safety issues on or adjacent to trails.
4. The City will provide signage at locations approved by the Park District, notifying the
public of authorized winter activities within its city, limits; activities may include, but are
not limited to, hiking, biking, cross-country skiing, snowshoeing, or walking. Winter use
signs must be installed by the City at designated locations prior to November 15, 2014
and removed by the City no later than April 15, 2015. These signs are totally the
responsibility of each municipality.
5. Snowmobiling is not allowed on Park District regional trails. Permitted use for
snowmobiles will be limited to direct crossings only. The Hennepin County Regional
Railroad Authority (HCRRA) does not allow snowmobiling or other motorized use within
its corridors. The Lake Minnetonka LRT Regional Trail, Minnesota River Bluffs LRT
Regional Trail, Cedar Lake LRT Regional Trail, and the Dakota Rail Regional Trail are
located on HCRRA corridor property and permission for a snowmobile crossing of an
HCRRA corridor must be obtained from the HCRRA prior to requesting permission from
the Park District for a snowmobile crossing of the regional trail within the corridor. If a
snowmobile crossing is permitted, cities must take steps to keep snowmobiles from
damaging paved trails, bridges and other property:
6. The City agrees to enforce rules and regulations established by the municipality as part
of its request for a Winter Use Permit.
7. The City agrees to repair all trail surface damage that occurs as a result of winter trail
activities and/or maintenance, including, but not limited to, bituminous/concrete repair,
bridge deck repair, grading or adding aggregate pursuant to guidelines established by
the Park District. The City shall contact the Park District prior to the start of any surface
repairs, for review of proposed repair plans and. authorization to proceed.
8. The City agrees that winter trail use will be available to all persons, regardless of
residence.
Each City is required to submit its annual permit requests, including proposed rules and
regulations, by October 15, 2014, after which the Park District may take up to 45 business days
to process. Each permit request must be submitted as a result of formal City Council action,
with accompanying verification, agreeing to the terms and conditions outlined by the Park
District's Winter Use Permit.
The Park District s rues the ri ht to terminate a permit at any time, if the conditions set forth
herein are not f II d.
Signed: Date:
Title: � -�� u W011/1 " �"; Ir- e.c-+0 �/-
CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO. 2014-076
RESOLUTION APPROVING REGIONAL TRAIL WINTER USE
WHEREAS, it is understood and agreed that year round activities such as hiking and
biking are beneficial to the health and well-being of all person, and
WHEREAS, The City agrees that winter trail use will be available to all person, regardless
of whether or not they are City residents, and
WHEREAS, The City encourages such health related winter activities by maintaining three
regional trails between November 15, 2014 - March 31, 2015 and
WHEREAS, maintenance includes plowing, sweeping, sanding, trash pick. -up and sign
replacement and immediately addressing all safety issues,
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Hopkins,
Minnesota, hereby requests from Three Rivers Park District the authorization to allow
winter use activities such as hiking, biking, and pet walking on the three regional LRT trail
corridors located in the City.
Adopted by the City Council of the City of Hopkins, Minnesota this 18th day of November,
2014.
Eugene J. Maxwell, Mayor
ATTEST:
Amy Domeier, City Clerk