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HRA Regular Meeting Agenda and PacketJanuary S M T W T F S 1 2 3 4 5 6 7 8 910 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 I. CALL TO ORDER February S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 HOPKINS HRA REGULAR MEETING January 6, 2015 7 p.m. MAXWELL CUMMINGS GADD HALVERSON KUNZIA MORNSON ELVERUM II. CONSENT AGENDA 1. Approve minutes of the December 2, 2014, regular meeting 2. Approve disbursements through December 31, 2014 3. ITEM 2015-01 Adopt HRA calendar as approved by City Council at December 16, 2014, meeting. Recommendation: approve consent agenda Board Action: II. NEW BUSINESS ITEM 2015-02 Public Hearing - Approval of Hopkins HRA Revision of Admissions and Continued Occupancy Policy Recommendation: adopt Resolution 500 Board Action: ITEM 2015-03 Public Hearing - Approval of Hopkins HRA Annual and Five-year Action Plan Recommendation: adopt Resolution 501 Board Action: HRA Agenda, January 6, 2015, New Business continued - Page 2 ITEM 2015-04 Public Hearing - 2015 Capital Funds Program Recommendation: adopt Resolution 502 Board Action: III. ADJOURNMENT Board Action: MINUTES OF HOPKINS HRA REGULAR MEETING December 2, 2014 A regular meeting of the Hopkins Housing and Redevelopment Authority was held December 2, 2014, at Hopkins City Hall. Present were Chairman Eugene Maxwell and Commissioners Molly Cummings, Jason Gadd, Kristi Halverson and Cheryl Youakim. Also present were Executive Director Mike Mornson, Assistant Executive Director Kersten Elverum and City Attorney Jerry Stainer. I. CALL TO ORDER The meeting was called to order at 7:03 p.m. II. CONSENT AGENDA 1. Approve minutes of the November 5, 2014, regular meeting 2. Approve disbursements through November 30, 2014 Commissioner Halverson moved, Commissioner Cummings seconded, to approve the consent agenda. The motion was approved unanimously. III. ADJOURNMENT Commissioner Youachim moved, Commissioner Gadd seconded, to adjourn the meeting. The motion was approved unanimously. The meeting adjourned at 7:05 p.m. Eugene J. Maxwell, Chairman Michael J. Mornson, Executive Director 12/11/2014 10:44 AM A / P CHECK REGISTER PAGE: 1 ACKET: 0 03986 HRA 12-11-2014 VENDOR SET: 01 BA^]K HRA HRA WELLS FARGO VENDOR NAME / I.D. DESC 03165 CENTERPOINT ENERGY 17806 QWEST CORP 03316 CITY OF HOPKINS 27274 CITY OF HOPKINS 28890 FRERICHS CONSTRUCTION COMPANY 08004 HANCE HARDWARE, INC 27200 HD SUPPLY FACILITIES MAINTENANCE 08593 HOPKINS CARPET ONE 12179 LEAGUE OF MN CITIES INSURANCE TRUST 14040 C. NABER & ASSOCIATES 23008 WASTE MANAGEMENT OF WI -MN 25080 XCEL ENERGY +* T 0 T A L S REGULAR CHECKS: HANDWRITTEN CHECKS: PRE -WRITE CHECKS: DRAFTS: VOID CHECKS: NON CHECKS: CORRECTIONS: REGISTER TOTALS: PACKET: 03986 HRA 12-11-2014 VENDOR SET: 01 BANK HRA HRA WELLS FARGO CHECK CHECK TYPE DATE R 12/11/2014 R 12/11/2014 R 12/11/2014 R 12/11/2014 R 12/11/2014 R 12/11/2014 R 12/11/2014 R 12/11/2014 R 12/11/2014 R 12/11/2014 R 12/11/2014 R 12/11/2014 DISCOUNT AMOUNT CHECK CHECK NO# AMOUNT 013308 2,213.15 013309 169.72 013310 15,070.12 013311 744.22 Oj3312 111,296.70 013313 676.73 013314 420.40 013315 2,372.34 013316 18,009.00 013317 210.00 013318 989.99 013319 2,565.42 NO# DISCOUNTS CHECK AMT TOTAL APPLIED 12 0.00 154,737.79 154,737.79 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 12 0.00 154,737.79 154,737.79 CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT ** POSTING PERIOD RECAP ** FUND PERIOD AMOUNT ------------------------------------------- 001 12/2014 154,737.79CR ALL 154,737.79CR 12/23/2014 9:45 AM A / P CHECK REGISTER PAGE: 1 4 4CKET: 04004 HRA 12-23-2014 ' VENDOR SET: 01 BAA HRA HRA WELLS FARGO CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 17806 QWEST CORP R 12/23/2014 013320 153.66 05484 EMBROIDERY SHOP R 12/23/2014 013321 221.00 07711 FINKEN WATER SOLUTIONS R 12/23/2014 013322 39.45 27200 HD SUPPLY FACILITIES MAINTENANCE R 12/23/2014 013323 140.52 28106 L & R SUBURBAN LANDSCAPING R 12/23/2014 013324 480.00 13336 MIDWEST MAINTENANCE & MECHANICAL INC R 12/23/2014 •013325 50.00 19325 SIMPLEXGRINNELL LP R 12/23/2014 013326 294.00 28281 TRUGREEN PROCESSING CENTER R 12/23/2014 013327 567.00 22000 VAIL PLACE R 12/23/2014 013328 5,763.20 29014 PATRICK WOLF R 12/23/2014 013329 86.44 * * T 0 T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED ,. REGULAR CHECKS: 10 0.00 7,795.27 7,795.27 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 - PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 10 0.00 7,795.27 7,795.27 )TAL ERRORS: 0 TOTAL WARNINGS: 0 . 12/23/2014 9:45 AM A / P CHECK REGISTER PAGE: 2 PACKET: 04004 HRA 12-23-2014 VENDOR SET: 01 BANK HRA HRA WELLS FARGO CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT ** POSTING PERIOD RECAP ** FUND -------------- PERIOD --------------------------- ------------------------------ AMOUNT 001 001 12/2014 7,795.27CR ------------------------------------------- ALL 7,795.27CR -4co City of Hopkins December 30, 2014 HRA 2015 MEETING CALENDAR Proposed Action HRA Report 2015-01 Staff recommends approval of the following motion: adopt the Hopkins City Council 2015 Meeting Calendar as approved by the Hopkins City Council on December 16, 2014, as the HRA Meeting Calendar for 2015. Overview The City Council, at their December 16 meeting, approved a meeting calendar for the upcoming year. The purpose of this calendar is to make adjustments based on known conflicts. The calendar also identifies specific meeting dates for the HRA. The board is now being requested to take official action adopting this calendar. Supporting Document • Hopkins City Council 2015 Meeting Calendar Kersten lverum Plannit & Development Director City Council Schedule - 2015 Thursday January 1 2015 New Year's Day Holiday City Hall Closed Tuesday January 6 2015 HRA Meeting 7:00 PM Tuesday January 6 2015 City Council Meeting 7:05 PM Tuesday January 13 2015 City Council Work Session 6:30 PM Monday January 19 2015 Martin Luther King Day City Hall Closed Tuesday January 20 2015 City Council Meeting 7:00 PM Friday January 23 2015 Goal Setting 9:00 - 4:00 PM Tuesday January 27 2015 Joint Mtg with Mtka City Council at HFD 5:30 PM Tuesday January 27 2015 Zoning & Planning Commission 6:30 PM Thursday January 29 2015 STATE OF THE CITY 5:00 PM Tuesday February 3 2015 HRA Meeting 7:00 PM Tuesday February 3 2015 City Council Meeting 7:05 PM Tuesday February 10 2015 City Council Work Session 6:30 PM Monday February 16 2015 President's Day City Hall Closed Tuesday February 17 2015 City Council Meeting 7:00 PM 4,11C)rrdaY Felararary 23 2015 Park Board - Council Chambers 6:30 PM Tuesday February 24 2015 Zoning & Planning Commission 6:30 PM Tuesday March 3 2015 HRA Meeting 7:00 PM Tuesday March 3 2015 City Council Meeting 7:05 PM Tuesday March 10 2015 City Council Work Session 6:30 PM Monday March 16 2015 City Council Meeting 7:00 PM Tuesday March 31 2015 Zoning & Planning Commission 6:30 PM Tuesday April 7 2015 HRA Meeting 7:00 PM Tuesday April 7 2015 City Council Meeting 7:05 PM Tuesday April 14 2015 City Council Work Session 6:30 PM Monday April 20 2015 Park E3owd Cotincit C hrarobets 6:30 PM Tuesday April 21 2015 City Council Meeting 7:00 PM Tuesday April 28 2015 Zoning & Planning Commission 6:30 PM City Council Schedule - 2015 Tuesday May 5 2015 HRA Meeting 7:00 PM Tuesday May 5 2015 City Council Meeting 7:05 PM Tuesday May 12 2015 City Council Work Session 6:30 PM Tuesday May 19 2015 City Council Meeting 7:00 PM Monday May 25 2015 Memorial Day City Hall Closed Tuesday May ;Z6 2015 Zoning & Planning Commission 6:30 PM Tuesday June 2 2015 HRA Meeting 7:00 PM Tuesday June 2 2015 City Council Meeting 7:05 PM Tuesday June 9 2015 City Council Work Session 6:30 PM Monday 2015 Park Board - Lounct, cambers PM Tuesday June 16 2015 City Council Meeting 7:00 PM Tuesday June 2015 Zoning & Planning Commission 6:30 PM Friday July 3 2015 Independence Day Holiday City Hall Closed Tuesday July 7 2015 HRA Meeting 7:00 PM Tuesday July 7 2015 City Council Meeting 7:05 PM Tuesday July 14 2015 City Council Work Session 6:30 PM Tuesday July 21 2015 City Council Meeting 7:00 PM Tuesday July 28 2015 Zoning & Planning Commission 6:30 PM Tuesday August 4 2015 National Night Out Monday August 3 2015 HRA Meeting 7:00 PM Monday August 3 2015 City Council Meeting 7:05 PM Tuesday August 11 2015 City Council Work Session 6:30 PM Monday August 17 2015 Park Board - Council Chambers 6:30 PM Tuesday August 18 2015 City Council Meeting 7:00 PM Tuesday August 25 2015 Zoning & Planning Commission 6:30 PM City Council Schedule - 2015 Tuesday September 1 2015 HRA Meeting 7:00 PM Tuesday September 1 2015 City Council Meeting 7:05 PM Monday September 7 2015 Labor Day City Hall Closed Tuesday September 8 2015 City Council Work Session 6:30 PM Tuesday September 15 2015 City Council Meeting 7:00 PM Tuesday September 29 2015 Zoning & Planning Commission 6:30 PM Tuesday October 6 2015 HRA Meeting 7:00 PM Tuesday October 6 2015 City Council Meeting 7:05 PM Tuesday October 13 2015 City Council Work Session 6:30 PM Tuesday October 20 2015 City Council Meeting 7:00 PM Monday October 19 2015 Park Board - Council Chambers 6:30 PM Tuesday October 27 2015 Zoning & Planning Commission 6:30 PM Monday November 2 2015 HRA Meeting 7:00 PM Monday November 2 2015 City Council Meeting 7:05 PM Tuesday November 3 2015 Election Day Wednesday November 11 2015 Veteran's Day "Holiday" City Hall Closed Tuesday November 10 2015 City Council Work Session 6:30 PM Tuesday November 17 2015 City Council Meeting 7:00 PM Tuesday November 24 2015 Zoning & Planning Commission 6:30 PM Thursday November 26 2015 Thanksgiving Day City Hall Closed Friday November 27 2015 Thanksgiving Friday City Hall Closed Tuesday December 1 2015 HRA Meeting 7:00 PM Tuesday December 1 2015 City Council Meeting 7:05 PM Tuesday December 8 2015 City Council Work Session 6:30 PM V/oft("-,}y 0t-,(,(,�t)P,I)[>r 7 2015 Park Board f ot,w,; d r=`harribc,s 6,30 PM Monday December 15 2015 City Council Meeting 7:00 PM Wednesday December 24 2015 Christmas Eve City Hall Closed Thursday December 25 2015 Christmas Day City Hall Closed Tuesday December 2015 Z & P Commission (NO MEETING) December 30, 2014 G�TY OF C20.. NOPKINS PUBLIC HEARING HRA Report 2015-02 APPROVAL OF HOPKINS HRA REVISION OF ADMISSIONS AND CONTINUED OCCUPANCY POLICY Proposed Action. Staff recommends approval of the following motion: Adopt Resolution #500, authorizing approval of revised Admissions and Continued Occupancy. Overview. Each year we review the policies for HRA in relation to the way we process applications, and conduct business with our current residents. To help in the review and update the HRA utilized a template by Nan McKay & Associates. This organization is the industry leader in policy for public housing programs. Overall our Admissions and Continued Occupancy Policy (ACOP) looks different in the layout and organization and includes further definitions and explanations. No significant changes are represented. The ACOP now includes additional sources for various policy decisions and references the federal regulations where appropriate. Supporting Documentation. • Hopkins HRA Admissions and Continued Occupancy Policy Document. (The policy document can be viewed on the City's share drive in folder: council packets/2015/January 6.) • Resolution #500 Summary of Changes. • Updated Definition Section • Clarified Resident Selection Criteria • Change in minimum rent from $25 to $50 • Updated Schedule of Charges Stacy Unow ky, Executive Director HRA Report 2015-02 Page 2 Have public comments been received regarding the plan? Public comments in the form of questions from tenants have been received. Most of the questions received were directly related to questions/requests for further explanation of existing policies. These questions were responded to verbally. Individual appointments were held with each resident at or close to the minimum rent. Additional notice will be provided to them as the effective dates for the new rents and schedule of charges is set for April 1, 2015. The final opportunity will exist for public comment at the Public Hearing on January 6, 2015, at 7:00 p.m. Alternatives. The HRA Board of Commissioners has the following alternatives available for addressing this issue: • Adopt Resolution and approve the revised Admissions and Continued Occupancy Policies. • Continue for additional information. HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF HOPKINS Hennepin County, Minnesota RESOLUTION NO. 500 RESOLUTION APPROVING THE HOPKINS HRA REVISION OF THE ADMISSIONS AND CONTINUED OCCUPANCY POLICY WHEREAS, the Housing and Redevelopment Authority In and For the City of Hopkins, Minnesota, (the "Authority") operates a Low Rent Public Housing Program; and WHEREAS, the Authority, as a requirement HUD, each HRA must have an Admissions and Continued Occupancy Policy Statement; and WHEREAS, the Authority, has established and revised such policies previously. NOW, THEREFORE, BE IT RESOLVED, that the Authority Board of Commissioners hereby approves the revision and updated form of the Admissions and Continued Occupancy Policy. Adopted this 6th day of January 2015. Chair ATTEST: Executive Director _C* December 30, 2014 HRA Report 2015-03 PUBLIC HEARING APPROVAL OF HOPKINS HRA ANNUAL & FIVE-YEAR ACTION PLAN Proposed Action Staff recommends approval of the following motion: Adopt Resolution #501, authorizing approval of PHA Annual Plan and FIVE -Year Action Plan, and subsequent submission to HUD. Overview The objective of the Annual & Five -Year Action Plan is to describe the plans for capital projects over the next five years. The Plan details the needs and the priorities for upcoming work and provides estimates for each. Federal regulations were published regarding the format and timeline for submission of these plans. The Department of Housing and Urban Development developed the template for all Housing Authorities to use for electronic submission of the Annual and the Five -Year Action Plan. We are to submit these plans and additional forms and paperwork following the approval by the HRA Board. Supporting Documentation • Capital Fund Program—Five-Year Action Plan HUD 50075.2 • Annual Statement/Performance and Evaluation Report HUD 50075.1 • Resolution #501 Analysis What type of plan will the Hopkins HRA need to submit? The Hopkins HRA is required to submit both the updated Annual and Five -Year Action Plans each year. This year, we are making a change in the plans to accommodate a possible project utilizing GO BONDS from the Minnesota Housing Finance Agency. If we are not funded we would make a revision when the forms are submitted to HUD later this year. Alternatives The HRA Board of Commissioners has the following alternatives available for addressing this issue: • Adopt Resolution and Approve the Annual and Five -Year Action Plan. • Continue for additional information. Stacy TJnowsk, Executive Director Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 08/30/2011 Part I: Summary MN 078 PHA Name/Number Hopkins Locality (Ci /County & State Ho kins/Hemepin MN Original 5 -Year Plan X Revision No: Development Number and A. Name fnr Work Statement Work Statement for Year 2 Work Statement for Year 3 Year 1 FFY 2016 FFY 2017 Work Statement for Year 4 FFY 2018 Work Statement for Year 5 FFY 2019 FFY _2015 B. Physical Improvements Subtotal Annual Statement 55,000 35,000 20,000 55,000 C. Management Improvements D. PHA -Wide Non -dwelling Structures and Equipment 10,000 30,000 45,000 10,000 E. Administration F. Architect & Professional Fees G. Operations H. Demolition I. Development J. Capital Fund Financing — Debt Service K. Total CFP Funds L. I Total Non -CFP Funds M. I Grand Total 67,877 65,000 16r, Ann 165000 165-000 Page 1 of 6 form HUD -50075.2 (4/2008) Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 4/30/20011 Part I: Summary (Continuation) PHA Name/Number Locality (City/coup & State) Ori ' l 5 -Year Plan Revision No: Development Number Wads Work Statement for and Name Statement for FFY 2016 Work Statement for Year 3 FFY 2017 Work Statement for Year 4 FFY 2018 Work Statement for Year 5 FFY 2019 Year 1 FFY _2015 Annual Statement NIN078001 Page 2 of 6 form HUD -50075.2 (4/2008) Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 4/30/20011 Part II: Sup portingPages — Physical Needs Work Statement(s) Work Statement for Work Statement for Year 2016 FFY Work Statement for FFY 2017 Year 1 FFY _2014 Development Number/Name Quantity Estimated Cost General Description of Major Work Categories Development Number/Name General Description of Major Work Categories Qua ntity Estimated Cost See Annual Statement Bathroom Remodel 5 55,000 partment Doors 30 30,000 MN078001 Boiler Actuator & DamiDer 1 10,000 Hot Water Storage Tank 1 3M00 Lever Lock Sets 30 5 000 Subtotal of Estimated Cost $65,000 Subtotal of Estimated Cost 65,000 Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Na 2577-0226 Expires 4/30/20011 Part II: Su orting Pages — Physical Needs Work Statement(s) Work Statement for Work Statement for Year 2018 FFY Work Statement for Year: 2019 FFY Year 1 FFY Development Number/Name Quantity General Description of Major Work Categories Estimated Cost Development Number/Name General Description of Major Work Categories Quanti ty Estimated Cost See Annual Statement MN078001 Garage Floor & Sewer 1 Lever Lock Sets 30 5,000 -U00 Makeup Air Exhaust System on Roof 1 30,000 ADartment Doors 30 30,000 C Sleeves 30 21000 AC Sleeves 30 120,000 Camet Hall 1 9,000 Camet Hall 1 10 000 Subtotal of Estimated Cost $65,000 Subtotal of Estimated Cost $65,000 Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 4/30/20011 Part HE Su 3porting Pages – Management Needs Work Statement(s) Work Statement for Work Statement for Year FFY Work Statement for Year: FFY Year 1 FFY Development Number/Name Estimated Cost General Description of Major Work Categories Development Number/Name Estimated Cost General Description of Major Work Categories See Annual Statement Subtotal of Estimated Cost $ Subtotal of Estimated Cost $ Capital Fund Program—Five-Year Action Plan U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Na 2577-0226 Expires 4/30/200 Part III: Supporting Pages — Mana ement Needs Work Statement(s) Work Work Statement for Year Work Statement for Year: Statement for IFFY IFFY Year 1 FFY Development Number/Name Estimated Cost General Description of Major Work Categories Development Number/Name Estimated Cost General Description of Major Work Categories See Annual Statement Subtotal of Estimated Cost $ Subtotal of Estimated Cost $ Annual Statement/Performance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Exnires 8/31/2011 Part I• Summary PHA Name: Hopkins HRAGrant 7Date Type and Number Capital Fund Program Grant No: MN46P07850115 Replacement Housing Factor Grant No: of CFFP: FFY of Grant: 2015 FFY of Grant Approval: Type of Grant ® Original Annual Statement ❑ Reserve for Disasters/Emergencies ❑ Performance and Evaluation Report for Period Ending: ❑ Revised Annual Statement (revision no: ❑ Final Performance and Evaluation Report ) Line Summary by Development Account Total Estimated Cost Total Actual Cost' Original Revised' Obligated Expended 1 Total non -CFP Funds 2 1406 Operations (may not exceed 20% of line 21)' 3 1408 Management Improvements 4 1410 Administration (may not exceed 10% of line 21) 5 1411 Audit 6 1415 Liquidated Damages 7 1430 Fees and Costs 8 1440 Site Acquisition 9 1450 Site Improvement 10 1460 Dwelling Structures 65,000 11 1465.1 Dwelling Equipment Nonexpendable 12 1470 Non -dwelling Structures 13 1475 Non -dwelling Equipment 14 1485 Demolition 15 1492 Moving to Work Demonstration 16 1495.1 Relocation Costs 17 1499 Development Activities' 'To be completed for the Perfomrance and Evaluation Report '- To be completed for the Performance and Evaluation Report or a Revised Annual Statement. ' PHAs with under 250 units in management may use 100% of CFP Grants for operations. 4 RHF funds shall be included here. Pagel form HUD -50075.1 (4/2008) Annual Statement/Performance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 08/31/2011 Part I• Summary PHA Name: Hopkins HRA Grant Type and Number Capital Fund Program Grant No: MN46P07850115 Replacement Housing Factor Grant No: Date of CFFP: FFY of Grant:2015 FFY of Grant Approval: Type of Grant ® Original Annual Statement ❑ Reserve for Disasters/Emergencies Performance and Evaluation Report for Period Ending: ❑ Revised Annual Statement (revision no: ) ❑ Final Performance and Evaluation Report Line Summary by Development Account Total Estimated Cost Total Actual Cost' Original Revised' Obligated Expended 18a 1501 Collateralization or Debt Service paid by the PHA 18ba 9000 Collateralization or Debt Service paid Via System of Direct Payment 19 1502 Contingency (may not exceed 8% of line 20) 20 Amount of Annual Grant:: (sum of lines 2 -19) 65,000 65,000 21 Amount of line 20 Related to LBP Activities 22 Amount of line 20 Related to Section 504 Activities 23 Amount of line 20 Related to Security - Soft Costs 24 Amount of line 20 Related to Security - Hard Costs 25 Amount of line 20 Related to Energy Conservation Measures Signature of Executive Director Stacy Unowsky Date Signature of Public Housing Director Date 'To be completed for the Performance and Evaluation Rcport. Z To be completed for the Performance and Evaluation Report or a Revised Annual Statement. 3 PHAs with under 250 units in management may use 100% of CFP Grants for operations. 4 RHF funds shall be included here. Page2 form HUD -50075.1 (4/2008) Annual Statement/Performance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 08/31/2011 Part II: Supporting Pages PHA Name: Hopkins HRA Grant Type and Number Capital Fund Program Grant No: MN46P07850115 CFFP (Yes/ No): Replacement Housing Factor Grant No: Federal FFY of Grant: 2015 Development Number Name/PHA-Wide Activities General Description of Major Work Development Quantity Categories Account No. Total Estimated Cost Total Actual Cost Status of Work Original Revised Funds Funds Obli atedz Ex ended2 MN 078 001 Bathroom Rehab Year 1 1460 6 65,000 planning 'To be completed for the Performance and Evaluation Report or a Revised Annual Statement. s To be completed for the Performance and Evaluation Report. Page3 form HUD -50075.1 (4/2008) Annual Statement/Performance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 08/31/2011 Part II: Supporting Pages PHA Name: Hopkins HRA Grant Type and Number Capital Fund Program Grant No: MN46PO7850115 CFFP (Yes/ No): Replacement Housing Factor Grant No: Federal FFY of Grant: 2015 Development Number Name/PHA-Wide Activities General Description of Major Work Development Quantity Categories Account No. Total Estimated Cost Total Actual Cost Status of Work Original Revised Funds Funds Obli atedz Ex ended2 'To be completed for the Performance and Evaluation Report or a Revised Annual Statement. Z To be completed for the Performance and Evaluation Report. Page4 form HUD -50075.1 (4/2008) Annual Statement/Performance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 08/31/2011 Part III: Implementation Schedule for Capital Fund Financing Program PHA Name: Hopkins HRA Federal FFY of Grant: 2015 Development Number Name/PHA-Wide Activities All Fund Obligated (Quarter Ending Date) All Funds Expended Reasons for Revised Target Dates (Quarter Ending Date) Original Actual Obligation Obligation End End Date Date Original Expenditure Actual Expenditure End End Date Date MN 078 001 6/1/17 6/1/19 Estimated timing 1 Obligation and expenditure end dated can only be revised with HUD approval pursuant to Section 9j of the U.S. Housing Act of 1937, as amended. Page5 form HUD -50075.1 (4/2008) Annual Statement/Performance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 08/31/2011 Part III: Implementation Schedule for Capital Fund Financing Program PHA Name: Federal FFY of Grant: Development Number Name/PHA-Wide Activities All Fund Obligated (Quarter Ending Date) All Funds Expended (Quarter Ending Date) Reasons for Revised Target Dates Original Actual Obligation Obligation End End Date Date Original Expenditure Actual Expenditure End End Date Date ' Obligation and expenditure end dated can only be revised with HUD approval pursuant to Section 9j of the U.S. Housing Act of 1937, as amended. Page6 form HUD -50075.1 (4/2008) HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF HOPKINS Hennepin County, Minnesota RESOLUTION NO. 501 RESOLUTION APPROVING THE HOPKINS HRA 5 -YEAR PLAN AND THE ANNUAL AGENCY PLAN AUTHORIZING THE CHAIRMAN AND EXECTIVE DIRECTOR TO EXECUTE THE CERTIFICATIONS NECESSARY FOR SUBMISSION TO HUD. WHEREAS, the Housing and Redevelopment Authority In and For the City of Hopkins, Minnesota, (the "Authority") operates a Low Rent Public Housing Program; and WHEREAS, the Authority, as a requirement of the Quality Housing and Work Responsibility Act of 1998, finds it necessary to implement a five-year agency plan and an annual agency plan; and WHEREAS, the Authority has established a process to address the ongoing capital needs of Dow Towers and utilize the Capital Funds for these purposes and plan for possible projects over the next five years by the developing the 5 -Year Plan; and NOW, THEREFORE, BE IT RESOLVED, that the Authority Board of Commissioners hereby approves the Annual PHA Agency Plan and 5 -Year Plan. Adopted this 6th day of January 2015. HRA Chair ATTEST: Stacy Unowsky, Executive Director G, TY OP =10� December 30, 2014 N o P K i N S HRA Report 2015-04 2015 CAPITAL FUNDS PROGRAM Proposed Action. Staff recommends adoption of the following motion: Adopt Resolution 502, authorizing_ HRA Board and Executive Director to accept and use the 2015 Capital Funds. With approval of this motion, the HRA Board and the Executive Director will implement the proper planning and procurement process to utilize the estimated $65,000 the HRA will receive in 2015 Capital Funds from the U.S. Department of Housing and Urban Development. Overview. The HRA was recently notified of the upcoming availability of the annual Capital Fund Program for 2015. This year the exact allocation has not yet been determined. We plan to utilize the funds for to support the proposed work at Dow Towers in bathroom renovation. Primary Issues to Consider. • Why do we need to act? The guidance provided to the Hopkins HRA from the HUD field office indicates that a resolution accepting and authorizing the use of these funds is now required. Supporting Information. • HRA Resolution 502 • HUD -50075.1 Annual Statement for 2015 Funds Alternatives. The HRA has the following alternatives regarding this issue: 1. Approve the action as recommended by staff. 2. Continue for further information. Stacy Unowsky, Executive Director HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF HOPKINS Hennepin County, Minnesota RESOLUTION NO. 502 RESOLUTION AUTHORIZING ACCEPTANCE AND USE OF 2015 CAPITAL FUNDS. WHEREAS, the Housing and Redevelopment Authority In and For the City of Hopkins, Minnesota, (the "Authority") operates a Low Rent Public Housing Program; and WHEREAS, the Authority, and the Department of Housing and Urban Development will enter into a Capital Fund ACC Amendment for Fiscal Year 2015 for the purpose of carrying out capital activities at Dow Towers; NOW, THEREFORE, BE IT RESOLVED, that the Authority Board of Commissioners hereby authorizes the Authority to accept an estimated amount of $65,000 in Capital Fund Program funding and authorizes the use of such funds. Adopted this 6th day of January 2015. Eugene J. Maxwell, HRA Chair ATTEST: Stacy Unowsky, Executive Director Annual Statement/Performance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 8/31/2011 Part I• Summary PHA Name: Hopkins HRA Grant Type and Number Capital Fund Program Grant No: MN46PO7850115 Replacement Housing Factor Grant No: Date of CFFP: FFY of Grant: 2015 FFY of Grant Approval: Type of Grant ® Original Annual Statement ❑ Reserve for Disasters/Emergencies ❑ Performance and Evaluation Report for Period Ending: ❑ Revised Annual Statement (revision no: ❑ Final Performance and Evaluation Report ) Line Summary by Development Account Total Estimated Cost Total Actual Cost' Original Revised Obligated Expended 1 Total non -CFP Funds 2 1406 Operations (may not exceed 20% of line 21)' 3 . 1408 Management hnprovements 4 1410 Administration (may not exceed 10% of line 21) 5 1411 Audit 6 1415 Liquidated Damages 7 1430 Fees and Costs 8 1440 Site Acquisition 9 1450 Site Improvement 10 1460 Dwelling Structures 65,000 11 1465.1 Dwelling Equipment Nonexpendable 12 1470 Non -dwelling Structures 13 1475 Non -dwelling Equipment 14 1485 Demolition 15 1492 Moving to Work Demonstration 16 1495.1 Relocation Costs 17 1499 Development Activities 4 ' To be completed for the Performance and Evaluation Report '- To be completed for the Performance and Evaluation Report or a Revised Annual Statement. PHAs with under 250 units in management may use 100% of CFP Grants for operations. 4 RHF funds shall be included here. Pagel form HUD -50075.1 (4/2008) Annual Statement/Performance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 08/31/2011 Part I• Summary PHA Name: Hopkins HRA Grant Type and Number Capital Progrun Grant No: MN46P07850115 Replacement Housing Factor Grant No: Date of CFFP: FFY of Grant:2015 FFY of Grant Approval: Type of Grant ® Original Annual Statement ❑ Reserve for Disasters/Emergencies Performance and Evaluation Report for Period Ending: ❑ Revised Annual Statement (revision no: ) ❑ Final Performance and Evaluation Report Line Summary by Development Account Total Estimated Cost Total Actual Cost' Original Revised' Obligated Expended 18a 1501 Collateralization or Debt Service paid by the PHA 18ba 9000 Collateralization or Debt Service paid Via System of Direct Payment 19 1502 Contingency (may not exceed 8% of line 20) 20 Amount of Annual Grant:: (sum of lines 2 -19) 65,000 65,000 21 Amount of line 20 Related to LBP Activities 22 Amount of line 20 Related to Section 504 Activities 23 Amount of line 20 Related to Security - Soft Costs 24 Amount of line 20 Related to Security - Hard Costs 25 Amount of line 20 Related to Energy Conservation Measures Signature of Executive Director Stacy Unowsky Date Signature of Public Housing Director Date 'To be completed for the Performance and Evaluation Report. - To be completed for the Performance and Evaluation Report or a Revised Annual Statement. ' PHAs with under 250 units in management may use 100% of CFP Grants for operations. 4 RHF funds shall be included here. Page2 form HUD -50075.1 (4/2008) Annual Statement/Performance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 08/31/2011- Part 8/31/2011 Part II: Supporting Pages PHA Name: Hopkins HRA Grant Type and Number Capital Fund Program Grant No: MN46PO7850115 CFFP (Yes/ No): Replacement Housing Factor Grant No: Federal FFY of Grant: 2015 Development Number Name/PHA-Wide Activities General Description of Major Work Development Quantity Categories Account No. Total Estimated Cost Total Actual Cost Status of Work Original Revised Funds Funds Obli ated2 Ex ended2 MN 078 001 Bathroom Rehab Year 1 1460 6 65,000 planning To be completed for the Performance and Evaluation Report or a Revised Annual Statement. Z To be completed for the Performance and Evaluation Report. Page3 form HUD -50075.1 (4/2008) Annual Statement/Performance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 08/31/2011 Part 11: Supporting Pages PHA Name: Hopkins HRA Grant Type and Number. Capital Fund Program Grant No: MN46PO7850115 CFFP (Yes/ No): Replacement Housing Factor Grant No: Federal FFY of Grant: 2015 Development Number Name/PHA-Wide Activities General Description of Major Work Development Quantity Categories Account No. Total Estimated Cost Total Actual Cost Status of Work Original Revised Funds Funds Obli ated2 Ex ended2 To be completed for the Performance and Evaluation Report or a Revised Annual Statement. 2 To be completed for the Performance and Evaluation Report. Page4 form HUD -50075.1 (4/2008) Annual Statement/Performance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 08/31/2011 Part III: Implementation Schedule for Capital Fund Financing Program PHA Name: Hopkins HRA Federal FFY of Grant: 2015 Development Number Name/PHA-Wide Activities All Fund Obligated (Quarter Ending Date) All Funds Expended Reasons for Revised Target Dates (Quarter Ending Date) Original Actual Obligation Obligation End End Date Date Original Expenditure Actual Expenditure End End Date Date MN 078 001 6/1/17 6/1/19 Estimated timing 1 Obligation and expenditure end dated can only be revised with HUD approval pursuant to Section 9j of the U.S. Housing Act of 1937, as amended. Pages form HUD -50075.1 (4/2008) Annual Statement/Performance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 08/31/2011 Part III: Implementation Schedule for Capital Fund Financing Program PHA Name: Federal FFY of Grant: Development Number Name/PHA-Wide Activities All Fund Obligated (Quarter Ending Date) All Funds Expended (Quarter Ending Date) Reasons for Revised Target Dates Original Obligation End Date Actual Obligation End Date Original Expenditure End Date Actual Expenditure End Date 'Obligation and expenditure end dated can only be revised with HUD approval pursuant to Section 9j of the U.S. Housing Act of 1937, as amended. Page6 form HUD -50075.1 (4/2008)