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IV.1. Approve Minutes of the February 3, 2015 City Council Meeting HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS February 3, 2015 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Hopkins City Council was held on Tuesday, February 3, 2015 at 7:03 p.m. in the Council Chambers at City Hall, 1010 First Street South, Hopkins. Mayor Pro Tem Halverson called the meeting to order with Council Members Cummings, Gadd and Kuznia attending. Mayor Maxwell was absent. Staff present included City Manager Mornson, City Planner Anderson, Planning and Development Director Elverum, Assistant City Manager Genellie, Youth Depot Coffee House Coordinator Guertin, Finance Director Harkess, City Attorney Kozar, and Public Works Director Stadler. ADOPT AGENDA There were no proposed changes to the Agenda. MotionSecond by Gadd. by Cummings. Motion to Adopt Agenda. Ayes: Halverson, Cummings, Gadd, Kuznia Nays: None. Absent: Maxwell. Motion carried. PRESENTATIONS Depot Presentation Youth Depot Coffee House Coordinator John Guertin and Youth Board members gave an overview of the 2014 Depot events, highlights, board recruitment, volunteer hours, fundraising, and the 2015 outlook. Mayor Pro Tem Halverson read the thank you from the Depot Youth Advisory Board members thanking the Council for their support. The Council thanked the Youth Board for their hard work to provide teens with a chemical free environment. REPORTS Fourth Quarter Financial Report Ms. Harkess reviewed the Fourth Quarter Financial and Investment Report with the Council. Ms. Harkess explained that this is a preliminary report and is subject to change as year-end work is completed. Ms. Harkess gave an overview of the 2014 General Fund revenues & expenditures, th 4 quarter grants received totaled $99,440, 2014 year-to-date grants received totaled $550,139, Special Revenue Fund revenues, expenditures & financial position, Enterprise Fund revenues & expenditures and the cash & investment balance & earnings as of December 31, 2014. Ms. Harkess updated the Council regarding how the Financial Management Plan is being utilized. Ms. Harkess reviewed upcoming projects including updating of the Financial Management Plan, the 2015 Bond sale for street improvements, new financial software, annual audit and the Finance Department evaluation process. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS February 3, 2015 Council Member Cummings asked about the status of increased funding for the Chemical Assessment Team. Ms. Harkess commented that the Fire Department is hopeful that additional state funding will be approved. Ms. Harkess will update the Council regarding the Finance Department evaluation. CONSENT AGENDA MotionSecond by Cummings. by Kuznia. Motion to Approve the Consent Agenda. 1.Approve Minutes of the January 20, 2015 Special Work Session 2.Approve Minutes of the January 20, 2015 Council Meeting 3.Approve Minutes of the January 20, 2015 Work Session Following the City Council Meeting 4.Approve Minutes of the January 23, Goal Setting Meeting 5.Approve Minutes of the January 27, 2015 Joint Work Session Meeting with Minnetonka 6.Ratify the Checks Issued in the Month of January, 2015; (Memo) 7.Adopt Resolution 2015-009, Approving Revised Athletic Field Use Fees; (CR 2015- 013) Ayes: Halverson, Cummings, Gadd, Kuznia Nays: None. Absent: Maxwell. Motion carried. NEW BUSINESS VI.1. Adopt Resolution 2015-07, Approving a Site Plan to Reconfigure the Athletic Fields and Add Parking Spaces; (CR 2015-011) Ms. Anderson gave an overview of the redesigned athletic fields and parking lot at Blake School. The Zoning & Planning Commission unanimously recommended approval. Ms. Anderson commented that there was much discussion regarding homerun balls and the improvement of on- site parking with a new lot. Blake School representatives Eric Meyer and Marc Borursky came forward and gave an overview of the redesigned athletic fields, tennis court replacement and parking lot addition. Mr. Borursky stated that the school evaluated homerun distances and does not want the risk of damage to passing cars. If homerun balls became a problem the school would work to remedy the situation. Mr. Borursky commented that the parking lot addition is dependent on funding. There was Council discussion regarding the Public Open House and field lighting. Mr. Borursky commented that two residents attended the meeting and the neighbors will receive another public notification regarding storm water management. Lighting will not be installed on the baseball field and lighting upgrades will be made to the parking lot and football field. Mr. Bill Gleason, 33 Blake Road South, came forward and addressed the Council regarding concern about homerun balls, number of parking spaces and bus parking. Mr. Borursky commented that the parking lot addition is for 70 spots, netting will be installed for the baseball season and the plan is to relocate school bus parking to the south side of the property. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS February 3, 2015 MotionSecond by Gadd. by Cummings. Motion to adopt Resolution 15-7, approving a site plan to reconfigure the athletic fields and add an approximately 70-space parking lot at Blake School. Ayes: Halverson, Cummings, Gadd, Kuznia Nays: None. Absent: Maxwell. Motion carried. VI.2. Adopt Resolution 2015-008, Approving Ordinance 15-1085, Rezoning the Northeast Corner of 110 Blake Road South from B-3, General Business, to Institutional for First Reading; (CR 2015-012) Ms. Anderson gave an overview of the history and reasons for rezoning the Northeast corner of the Blake School property. No one appeared at the public meeting. MotionSecond by Cummings. by Kuznia. Motion to Adopt Resolution 2015-008, Approving Ordinance 15-1085, Rezoning the Northeast Corner of 110 Blake Road South from B-3, General Business, to Institutional for First Reading. Ayes: Halverson, Cummings, Gadd, Kuznia Nays: None. Absent: Maxwell. Motion carried. VI.3. Approve Resolution 2015-003, Affirming the City of Hopkins Mission Statement and Adopting the 2015 Goals and Strategic Plan for the City of Hopkins; (CR 2015-004) Mr. Mornson gave an overview of the 2014 accomplishments, 2015 opportunities and summarized the changes to the City’s 2015 Mission, Vision and Goals. The 2015 Mission, Vision and Goals will be available on the City Website and in upcoming publications. There was Council discussion on all the accomplishments which reaffirms how well the staff and Council work together. MotionSecond by Gadd. by Cummings. Motion to Approve Resolution 2015-003, Affirming the City of Hopkins Mission Statement and Adopting the 2015 Goals and Strategic Plan for the City of Hopkins. Ayes: Halverson, Cummings, Gadd, Kuznia Nays: None. Absent: Maxwell. Motion carried. ANNOUNCEMENTS Mr. Mornson commented that the City received many compliments regarding the State of the City event. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS February 3, 2015 ADJOURNMENT There being no further business to come before the City Council and upon a motion by Kuznia, second by Cummings, the meeting was unanimously adjourned at 8:25 p.m. OPEN AGENDA – PUBLIC COMMENTS AND CONCERNS The City Council did not receive any comments or concerns. Respectfully Submitted, Debbie Vold COUNCIL MEMBERS ____________________________________ ____________________________________ ____________________________________ ____________________________________ ATTEST: _________________________________ ____________________________________ Eugene J. Maxwell, Mayor Amy Domeier, City Clerk