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IV.8. Professional Services Agreement for the Shady Oak Station Area Development Strategy (CR 2015-017); Beekman February17,2015CouncilReport2015-017 ProfessionalServicesAgreementfortheShadyOakStationArea DevelopmentStrategy ProposedAction Staffrecommendsadoptionofthefollowingmotion:MovetoapprovetheAgreement forProfessionalServicesBetweentheCitiesofHopkinsandMinnetonkaandCrandall ArambulafortheShadyOakStationAreaDevelopmentStrategyWork. Overview OnJanuary27,2015,theCityCouncilsofMinnetonkaandHopkinsmetataJointWork Sessionwhereinformationwasprovidedonanareadevelopmentstrategyforthe ShadyOakStationfuturelightrailstationarea.Thiscollaborationeffortwiththecityof Minnetonkaisintendedtobuilduponpreviousplanningworkandformulatean articulatedareavision,zoning,andimplementationstrategythatcanbeapprovedby bothcities.Themaincomponentsoftheworkwillinclude: Reviewofmarketfeasibilityusinginputfromlocalandnationaldevelopers; Developmentofvisionandlandusescenariosbasedonpreviousplanningwork; Developmentofazoningdistrictthatisstation-specific,transit-orientedand supportssustainabledevelopment; Identificationofpublicrealmimprovements;and Projectphasingandentitlementreviewtoensurecoordinationacrosscity boundaries. In2014,thecitiesjointlydraftedarequestforproposalsandreceivedproposalsfrom consultants.Theconsultantswereinterviewedlastmonth,andbothstaffsunanimously agreedontheproposalbyPortland-basedCrandallArambula.Localfirm,WSBwill assistwithengineeringandMaxfieldResearchwithmarketanalysis. TheMinnetonkaCityAttorneydraftedaprofessionalservicesagreement(attached), whichwasreviewedbytheHopkinsCityAttorney,andapprovedbytheMinnetonkaCity th CouncilonFebruary9. SupportingInformation ProfessionalServicesAgreement ___________________________ MegBeekman CommunityDevelopmentCoordinator CouncilReport2015-017 Page2 FinancialImpact:$25,000Budgeted:NSource:EconomicDevelopmentFund RelatedDocuments(CIP,ERP,etc.):_______________________________________ Notes: _______________________________________________________________ Alternatives TheCouncilhasthefollowingalternatives: ApproveProfessionalServicesAgreement DenyProfessionalServicesAgreementandoptnottomoveforwardwiththe contract. AGREEMENTFORPROFESSIONALSERVICES CityofMinnetonka ThisAgreementismadeonFebruary9,2015,byandamongthe14600 CityofHopkins MinnetonkaBoulevard,Minnetonka,Minnesota55345(“Minnetonka”),the, st 10101StreetS.,Hopkins,MN55343(“Hopkins”)(collectively,MinnetonkaandHopkinsare CrandallArambula the"Cities")and("Contractor")whosebusinessaddressis520SW Yamhill,RoofSuite4,Portland,OR97204. PRELIMINARYSTATEMENT TheCitieshaveparticipatedwiththeMetropolitanCouncilandothercitiesinplanningforthe SouthwestLightRailTransitline(the“SWLRT”),proposedforconstructionbeginningin2016. ThecurrentplanfortheSWLRTincludes17stationareas,includingaproposedstationarea knownastheShadyOakStationArea.TheCitiesdesiretoretainContractortoassistincreating adevelopmentstrategyfortheShadyOakStationArea.Thepurposeofthiscontractistoset forthtermsandconditionsfortheprovisionofservicesbytheContractortotheCities.This agreementismadepursuanttoMinn.Stat.§471.59. TheCitiesandtheContractoragreeasfollows: 1.Contractor'sServices.TheContractoragreestoprovideprofessionaldesignandplanning servicestotheCitiesasdescribedintheattachedExhibitA,andtheContractor’s proposal,submittedDecember15,2014,bothofwhichareincorporatedintothis Agreementbyreference.Conflictsinlanguageamongthedocumentswillberesolvedby inthefollowingpriority,listedfromhighesttolowestpriority:thisAgreement;Exhibit A;andContractor’sproposal. 2.TimeforPerformanceofServices.TheContractormustperformtheservicesoutlinedin theattachedExhibitAbySeptember30,2015orwithinsuchothertimeperiodasmaybe agreedbytheCitiesandtheContractorinwriting. 3.CompensationforServices.CitiesagreetopaytheContractorforservicesasdescribed inExhibitA,attachedandmadeapartofthisAgreement,inanamountnottoexceed $125,000.00includingtimeandexpenses. 4.MethodofPayment.TheContractormustsubmititemizedbillsforservicesprovidedto Hopkinsonamonthlybasis,withacopytoMinnetonka.Hopkinsisresponsibleto processandpayapprovedbillsinthesamemannerasotherclaimsmadetoHopkinsand inaccordancewiththePromptPaymentAct,Minn.Stat.§471.425. Forworkreimbursedonanhourlybasis,theContractormustindicateforeachemployee, hisorhername,adescriptionoftheworkperformed,theapplicabletasknumber accordingtoExhibitA,thenumberofhoursworked,rateofpayforeachemployee,a computationofamountsdueforeachemployee,andthetotalamountdue.Contractor 1 mustverifyallstatementssubmittedforpaymentincompliancewithMinnesotaStatutes Sections471.38and471.391. Forreimbursableexpenses,ifpermittedinExhibitA,theContractormustprovidesuch documentationasreasonablyrequiredbyHopkins. 5.AllocationandReimbursement.TheCitiesanticipatefundingthisagreementinthe followingmanner:Minnetonka,$50,000;Hopkins,$25,000;and$50,000tobe reimbursedfromanLCDADemonstrationAccountgrantfromtheMetropolitanCouncil uponcompletionofthework.Minnetonkawilldeposit$50,000withHopkins,tobe drawndowntopay40%ofeachinvoice.Hopkinswillpaythebalanceofeachinvoice whendue,HopkinswillbesubmittherequireddocumentationtotheMetropolitan Councilforreimbursementunderthegrantandwillbeentitledtoallgrantfundspaidby theMetropolitanCouncil.Ifforanyreasonthesumofallgrantfundspaidislessthan $50,000,MinnetonkawillreimburseHopkinsfortwothirdsofthedifferencebetweenthe grantfundspaidand$50,000. 6.ProjectManagers.Thefollowingpersonsareassignedasco-projectmanagersonbehalf oftheCitiesandareauthorizedtojointlyprovidedirectiontoContractor.Itisexpected thatmostprojectdirectionwillbeprovidedtoContractorthroughaconferencecallin whichbothprojectmanagersparticipatewithContractor.However,Contractormay acceptdirectionfromeitherprojectmanagerwhenthatmanagerrepresentssheis providingdirectiononbehalfofbothmanagers.MinnetonkaandHopkinsagreethat neitherprojectmanagerwillprovidedirectiontoContractorwithouttheknowledgeand consentoftheotherprojectmanager. MinnetonkaProjectManager:EliseDurbin edurbin@eminnetonka.com 952-939-8285 HopkinsProjectManager:MegBeekman mbeekman@hopkinsmn.com 952-548-6343 7.AuditDisclosure.TheContractormustallowtheCityoritsdulyauthorizedagents reasonableaccesstotheContractor'sbooksandrecordsthatarepertinenttoallservices providedunderthisAgreement.Anyreports,information,data,etc.givento,orprepared orassembledby,theContractorunderthisAgreementwhichtheclientrequeststobe keptconfidentialmustnotbemadeavailabletoanyindividualororganizationwithout priorwrittenapprovalofbothCities.Allfinishedorunfinisheddocuments,data,studies, surveys,drawings,maps,models,photographs,andreportspreparedbytheContractor willbecomethepropertyoftheCitiesuponterminationofthisAgreement,but Contractormayretaincopiesofsuchdocumentsasrecordsoftheservicesprovided. 2 8.Term.ThetermofthisAgreementisfromFebruary9,2015throughOctober31,2015, thedateofsignaturebythepartiesnotwithstanding.ThisAgreementmaybeextended uponthewrittenmutualconsentofthepartiesforsuchadditionalperiodastheydeem appropriate,anduponthetermsandconditionsasstatedinthisAgreement. 9.Termination.ThisAgreementmaybeterminatedbyeitherpartybysevendays'written noticedeliveredtotheotherpartyattheaddresswrittenabove.(Forpurposesofthe precedingsentence,theContractorshallbeonepartyandbothCitiesshallbedeemedone party.)Contractormayterminateonlyforfailuretopayundisputedamountswhendue, andonlyafterprovidingHopkinswitha15-dayperiodtocurethedefault.Upon terminationunderthisprovisionifthereisnofaultoftheContractor,theContractorwill bepaidforservicesrenderedandreimbursableexpensesuntiltheeffectivedateof termination.Ifhowever,theCitiesterminatetheAgreementbecausetheContractorhas failedtoperforminaccordancewiththisAgreement,nofurtherpaymentwillbemadeto theContractor,andtheCitiesmayretainanothercontractortoundertakeorcompletethe workidentifiedinparagraph1. 10.DataPractices.ContractorisherebynotifiedoftherequirementsofMinnesotaStatutes, section13.05,subdivision11.TotheextentthatthisagreementrequiresContractorto performanyoftheCity’sfunctions,then:(1)allofthedatacreated,collected,received, stored,used,maintainedordisseminatedbyContractorissubjecttotherequirementsof MinnesotaStatuteschapter13;(2)Contractormustcomplywiththatchapter’s requirementsasifContractorwereagovernmententity;and(3)Contractorissubjectto thepenaltiesandremediessetforthinMinnesotaStatutes,section13.08foranyviolation ofchapter13.ContractoragreestopromptlynotifyCityifContractorreceivesany requestfordatarelatedtothisagreementorContractor’sperformanceofthisagreement. 11.Subcontractor.TheContractormaynotenterintosubcontractsforservicesprovidedin thisAgreementexceptasnotedinthescopeofservices,withouttheexpresswritten consentoftheCities.WSB&AssociatesandMaxfieldResearchareapproved subcontractorsofContractor. 12.IndependentContractor.Atalltimesandforallpurposeshereunder,theContractorisan independentcontractorandnotanemployeeofeitherMinnetonkaorHopkins.No statementinthisAgreementmaybeconstruedtofindtheContractororanyofits subcontractorsanemployeeofeitherMinnetonkaorHopkins. 13.Assignment.NeitherpartymayassignthisAgreementwithoutthewrittenconsentofthe otherparty. 14.ServicesnotProvidedFor.NoclaimforservicesfurnishedbytheContractornot specificallyprovidedforinthisAgreementwillbehonoredbytheCities. 3 15.Severability.TheprovisionsofthisAgreementareseverable.Ifanyportionisheldbya courtofcompetentjurisdictiontobecontrarytolaw,thatdecisionwillnotaffectthe remainingprovisionsoftheAgreement. 16.EntireAgreement.TheentireagreementofthepartiesiscontainedinthisAgreement. ThisAgreementsupersedesalloralagreementsandnegotiationsbetweentheparties relatingtothesubjectmatterofthisAgreementaswellasanypreviousagreements presentlyineffectbetweenthepartiesrelatingtothesamesubjectmatter.Any alterations,amendments,deletions,orwaiversoftheprovisionsofthisAgreementwillbe validonlywhenexpressedinwritingandsignedbytheparties,unlessotherwiseprovided inthisAgreement. 17.CompliancewithLawsandRegulations.InprovidingservicesunderthisAgreement,the Contractormustabidebyallstatutes,ordinances,rules,andregulationspertainingtothe provisionofservicestobeprovided.Anyviolationconstitutesamaterialbreachofthis AgreementandentitlestheCitiestoimmediatelyterminatethisAgreement. 18.EqualOpportunity.Duringtheperformanceofthiscontract,theContractormustnot discriminateagainstanyemployeeorapplicantforemployment,orparticipantina programprovidedunderthisAgreement,becauseofrace,color,creed,religion,national origin,sex,maritalstatus,statuswithregardtopublicassistance,disability,orage.The Contractormustpostinplacesavailabletoemployeesandapplicantsforemployment, noticessettingforththeprovisionsofthisnon-discriminationclauseandstatingthatall qualifiedapplicantswillreceiveconsiderationforemployment.TheContractormust incorporatetheforegoingrequirementsofthisparagraphinallofitssubcontractsfor programwork,andwillrequireallofitssubcontractorsforsuchworktoincorporatesuch requirementsinallsubcontractsforprogramwork. 19.Waiver.AnywaiverbyeitherpartyofabreachofanyprovisionsofthisAgreementwill notaffect,inanyrespect,thevalidityoftheremainderofthisAgreement. 20.GoverningLaw.ThisAgreementwillbecontrolledbythelawsoftheStateof Minnesota,withoutregardtochoiceoflawprovisions 21.Disputes.Inanefforttoresolveanyconflictsthatariseduringorfollowingthe completionoftheservicesdescribedinthisAgreement,thedisputewillfirstbesubmitted tonon-bindingmediationunlessallpartiesmutuallyagreeotherwise.Ifanypartydoes notagreewiththeoutcomeofthemediation,thedisputewillthenbesubmittedto arbitrationundertherulesandtheproceduresoftheAmericanArbitrationAssociation. 4 CITYOFMINNETONKA: By:________________________________________ ItsCityManager CITYOFHOPKINS: By:________________________________________ ItsCityManager CRANDALLARAMBULA: By:________________________________________ Its____________________________________ APPROVEDASTOFORMANDLEGALITY: MinnetonkaCityAttorney 14600MinnetonkaBoulevard Minnetonka,MN55345 5 Exhibit“A” ScopeofServices ShadyOakStationAreaDevelopmentStrategy CrandallArambulawithinvolvementfromHopkinsandMinnetonkacitystaff,willpreparea developmentstrategyfortheShadyOakstationarea.Thedevelopmentstrategyisauniqueand collaborativeeffortwiththeCities.Itisintendedtobuilduponpreviousplanningworkand formulateanarticulatedareavision,zoningandimplementationstrategythatcanbeapprovedby theCities. Tak1:eviereviulyCmpletedWrk sRwofPosoo TheCrandallArambulateamwillbeprovidedwithrelevantstudiesandplanstounderstandthe previousworkcompletedpriortothekickoffmeeting.Additionally,CrandallArambulawill request: AllbaseinformationinGISorAutoCADformat.Wewillprovidethecitiesachecklistof specificlayersofinformationrequiredpriortothekickoffmeeting Anyexistingtrafficanalysisormarketstudiespreparedforkeystreetsrecentlycompleted withinthestudyarea Anybicycleoractivetransportationplansorstudies Deliverable:Akick-offmeetingwiththecityofHopkinsandcityofMinnetonkastaffstodiscuss previouswork,goalsandscopeofproject,scheduleandalldeliverableswillbeheldwith CrandallArambulaandotherkeyteammembers. ak2:iin/andeSenari TsVsoLUscos CrandallArambularecognizesthatthecitiesofHopkinsandMinnetonkaareverydifferent communities,withdifferingideasaboutwhattheShadyOakstationareamaybecome.We understandthatthecitiesrecognizethesedifferences,butrealizetheimportanceofhavingajoint visionthatcanmeettheneedsofbothcommunities.Wewilldrawuponpreviouswork,aswell asfeedbackfromstaffgivenatthekick-offmeeting,todevelopandcoordinateavisionforthe ShadyOakstationarea,andcorrespondinglandusescenariothatisstationoriented.Ata minimumasuccessfulvisionwilladdress: abalanceofhousing,retail,andjobgrowthwithconsiderationoftheimpacton Hopkins’MainStreet; modelsforsustainableredevelopmentandinfrastructure theneighborhood’sindustrialpast opportunitiestogetaroundonfoot,bike,transitandcar opportunitiestoattractinnovativeindustriesandorganizations marketinfluences;includingarangeofhouseholdtypesandcosts waystoincreasetransitridership Deliverable:TheCrandallArambulateamwilldevelopavisionandlandusescenariosforthe ShadyOakstationarea,firstpresentingittocitystaff.Oncethevisionandlandusescenariosis 6 agreeduponbycitystaff,thevisionwillbepresentedatajointstudysessionoftheHopkinsand Minnetonkacitycouncils. ak3:arketFeaiility TsMsb CrandallArambulateammemberMaxfieldResearch,workingwithlocalandnational developersandexperts,willevaluatethelocalmarketdemandandestablishabaselineforTOD supportivelandusesintheShadyOakstationarea.MaxfieldResearchwillworkwithcitystaff toidentifydevelopersandwillconductdeveloperinterviews(eitherinpersonorviaphone)on thelocalmarketdemandfortheShadyOakstationareaaswellasseekingfeedbackonthevision preparedinTask2.Weunderstandthatwithinthevicinityofthestationarea,thereareseveral high-tech,medicaldevicecompaniesincludingMinnetonkaMedicalTechnologyandImris. CrandallArambulateammemberswillmeetwithareabusinessownerstodescribethestation areavisionandgaugetheirinterestinanInnovationDistrict,aswellasdetermineregional interestinthisdevelopmentmodel. MaxfieldResearchwillprepareamarketanalysisthatevaluatescurrentusesandmarkettrends, landavailabilityandprices,etc.Basedonmarketconditions,landvalues,developerinterviews, etc.,theywillprovidea‘baseline’recommendationforrealestateproducttypes/landusesfor developmentwithina½-mileoftheShadyOakstation.Thistaskwillinclude: informationalroundtablediscussionswithrealestateprofessionals facilitatingupto10interviewswithresidentialandcommercialbrokersanddevelopers, economicdevelopmentspecialistsandotherstoidentifyopportunities,barriers, strengthsandweaknessesofdeveloping/redevelopingwithintheprojectarea evaluatetheabilitytodevelopvariousrealestateproductsonorneartheproposed station. identifyprojectscurrentlyunderconstruction,marketing,orplannedanddeterminethe effectthenewdevelopment(s)couldhaveonpropertywithinthestationarea interviewuptoeightmajoremployers,andsummarizefindingsrelatedtothedemand forvariouslandusesnearthestationarea documentconclusionsandrecommendationsthatidentifychallengesandconstraintsto attractingdevelopment/redevelopment;determinethehighestandbestuse(s)thatcould bedeveloped;andexaminepotentialsynergiesbetweenvariouslandusesthatcouldbe potentiallyincorporatedintothestationareaaswellassynergiescreatedbetween adjacentstationareas Deliverable:Prepareamemorandumsummarizingfindingsandmakingrecommendationswhich willbeusedtoinformthevisionthatispreparedduringTask2.Present findings/recommendationsatthejointcitycouncilstudysessionatthesametimeasthevision. ak4:ulinvetment TsPbcIs CrandallArambularecognizesthattherehasbeensomeworkdonepreviouslythroughthe SouthwestCorridorInvestmentFrameworkpertainingtoelementsinthepublicrealm;however, ourteamwillprovidemorespecific‘completestreets’details/designelementsthatsupportland useproposalsandcanquicklybeincorporatedintotheLRTengineeringplansthatareunderway. 7 CrandallArambulawillprepareaconceptlevelstreetdesignthatcanbeimplementedthroughout thestationarea,includingsidewalks,landscapinganddesigncomponentstobeintegratedinto thepublic/privaterealm,thatgivethedistrictauniquefeelandconveythevision.WSB& Associateswillmakerecommendationsonavarietyofelementsrelatedtothepublicrealmthat areneededinordertoimplementtheShadyOakstationareavisionincluding: refiningdatafromtheSWLRTproject(existingandfuturevolumes,operationsand modesplit)toreflecttheproposedlandusescenarioandrecommendationsneededto existingandfuturestreets/intersections identifyingutilityconnectionsneededforredevelopmentparcels developingstormwatertreatmentoptionsthatincluderegionalstormwaterandtargeted individualsites(duetopotentialtimingofdevelopment)forthestationaswellasthe surroundingredevelopmentarea high-levelcostestimatesfortheneededpublicrealmandstormwaterimprovements Deliverable:DevelopaGISmapshowinglocations,sizeandtypeofimprovements.Prepare crosssectionandlayoutforstreetsinstationarea.Developorderofmagnitudecostestimates fortheseimprovements. ak5:Zningegulatin TsoRos CrandallArambulawillprovideanewdraftzoningordinancethatestablishesanewzoning districtandregulationsfortheShadyOakstationareawhichisstationorientedandunified. Componentswillincludesustainabilityelements,amixofuses,sharedparking,and opportunitiestoallowforcollaborativeandinnovativespaces. Deliverable:Developthenewzoningcode.Thecitieswillberesponsibleforputtingthecode intofinallegalform. ak6:rjethaing TsPocPs DuetothelargenumberofparcelsandownersintheShadyOakstationarea,CrandallArambula willdevelopaseriesofphasingrecommendationsthatcanbeimplementedincluding street/utilityphasinganddevelopmentphasing.Wewillalsomakerecommendationsonproperty thatwillneedannexation/detachmenttomakedevelopableparcels. Deliverable:Developamapshowingtherecommendedprojectphasing,aswellasatimeline estimatingwhenthephasesmayoccur. ak7:ntitlement TsEs CrandallArambulawillrevieweachcity’sentitlementprocessforredevelopmentproposals. Usingthenewzoningdistrictasabasis,wewilldevelopanentitlementprocessthatmaybeused bybothcitiesduringthereviewforredevelopmentproposals—bothwhentheredevelopmentis limitedtoonecityandalsowhentheredevelopmentmaycrosscityboundaries. Deliverable:Developanentitlementprocessinacodeformthatcanbeintegratedintothecities codes. ak8:ulingagement/Feedak TsPbcEbc 8 CrandallArambulawillfacilitatetwopublicopenhouses—oneatthebeginningoftheprojectto solicitfeedbackonthevisionforthestationarea,andtheotheropenhouseneartheendofthe projecttopresenttherecommendationsandsolicitcommentonadraftfinalreport.Theseopen houseswillcoincidewithanyopenhousesthatarebeingconductedbytheSouthwestProject Office.WewillfacilitateajointstudysessionoftheHopkinsCityCouncilandMinnetonkaCity CounciltoreceivefeedbackanddirectionontheworkafterTasks2and3. Deliverable:Conducttheopenhousesandworkwithstafftoconductthejointstudysession. Provideasummaryoftheopenhousesandcommentsreceived. ak9:Finaleprt TsRo Usingtheworkcompletedintasksonetoseven,policymakerfeedback,stafffeedback,and communityinput,CrandallArambulawilldevelopafinalreporttobeadoptedbybothcities. Thefinalreportwillbepresentedtwotimes.Thefirstpresentationwillbetoajointmeetingof theHopkinsPlanning,MinnetonkaPlanning,andMinnetonkaEconomicDevelopmentAdvisory Commissions.TheintentofthismeetingistoprovideaDevelopmentStrategythatthese commissionswillmakearecommendationtotheirrespectivecouncils.Thesecondpresentation willbetoajointmeetingoftheHopkinsCityCouncilandtheMinnetonkaCityCouncil.Itis plannedthatthecouncilswilladoptthereportatthismeeting. Deliverable:Finalreportdocument Budget:Nottoexceed$125,000 HourlyRates : Firm/ServicesPersonnelandRates CrandallArambulaProjectDirectorProjectMgr.ProjectMgr.ProjectStaff G.CrandallD.ArambulaJ.GrafM.Blackburn $180/hour$180/hour$110/hour$85/hour WSB&Assoc.ProjectEng.Sr.Transp.WaterResource T.HeppelmanPlannerEng. $153/hourJCorkleJNewhall $143/hour$117/hour MaxfieldResearchPresidentVicePresidentAnalyst M.BujoldM.MullinsB.Smith $150/hour$125/hour$85/hour 9 Exhibit “A” Scope of Services Shady Oak Station Area Development Strategy Crandall Arambula with involvement from Hopkins and Minnetonka city staff, will prepare a development strategy for the Shady Oak station area.The development strategy is a unique and collaborative effort with the Cities. It is intended to build upon previous planning work and formulate an articulated area vision, zoning and implementation strategy that can be approved by the Cities. Tak 1: eviereviuly Cmpleted Wrk sRw of Posoo The Crandall Arambula team will be provided with relevant studies and plans to understand the previous work completed prior to the kickoff meeting.Additionally, Crandall Arambula will request : All base information in GIS or AutoCAD format. We will provide the cities a checklist of specific layers of information required prior to the kickoff meeting Any existing traffic analysis or market studies prepared for key streets recently completed within the study area Any bicycle or active transportation plans or studies Deliverable: A kick-off meeting with the city of Hopkins and city of Minnetonka staffs to discuss previous work, goals and scope of project, schedule and all deliverables will be held with Crandall Arambula and other key team members. ak 2: iin/and e Senari TsVsoLUscos Crandall Arambula recognizes that the cities of Hopkins and Minnetonka are very different communities, with differing ideas about what the Shady Oak station area may become. We understand that the cities recognize these differences, but realize the importance of having a joint vision that can meet the needs of both communities. We will draw upon previous work, as well as feedback from staff given at the kick-off meeting, to develop and coordinate a vision for the Shady Oak station area, and corresponding land use scenario that is station oriented. At a minimum a successful vision will address: a balance of housing, retail, and job growth with consideration of the impact on Hopkins’ Main Street; models for sustainable redevelopment and infrastructure the neighborhood’s industrial past opportunities to get around on foot, bike, transit and car opportunities to attract innovative industries and organizations market influences; including a range of household types and costs ways to increase transit ridership 6 A6 Shady Oak Development Strategy February 9, 2015 City Council Deliverable: The Crandall Arambula team will develop a vision and land use scenarios for the Shady Oak station area, first presenting it to city staff. Once the vision and land use scenarios is agreed upon by city staff, the vision will be presented at a joint study session of the Hopkins and Minnetonka city councils. ak 3: arket Feaiility TsMsb Crandall Arambula team member Maxfield Research, working with local and national developers and experts, will evaluate the local market demand and establish a baseline for TOD supportive land uses in the Shady Oak station area. Maxfield Research will work with city staff to identify developers and will conduct developer interviews (either in person or viaphone) on the local market demand for the Shady Oak station area as well as seeking feedback on the vision prepared in Task 2. We understand that within the vicinity of the station area, there are several high-tech, medical device companies including Minnetonka Medical Technology and Imris. Crandall Arambula team members will meet with area business owners to describe the station area vision and gauge their interest in an Innovation District, as well as determine regional interest in this development model. Maxfield Research will prepare a market analysis that evaluates current uses and market trends, land availability and prices, etc. Based on market conditions, land values, developer interviews, etc., they will provide a ‘baseline’ recommendation for real estate product types/land uses for development within a ½-mile of the Shady Oak station. This task will include: informational roundtable discussions with real estate professionals facilitating up to 10 interviews with residential and commercial brokersand developers, economic development specialists and others to identify opportunities, barriers, strengths and weaknesses of developing/redeveloping within the project area evaluate the ability to develop various real estate products on or near the proposed station. identify projects currently under construction, marketing, or planned and determine the effect the new development(s) could have on property within the station area interview up to eight major employers, and summarize findings related to the demand for various land uses near the station area document conclusions and recommendations that identify challenges and constraints to attracting development/redevelopment; determine the highest and best use(s) that could be developed; and examine potential synergies between various land uses that could be potentially incorporated into the station area as well as synergies created between adjacent station areas Deliverable: Prepare a memorandum summarizing findings and making recommendations which will be used to inform the vision that is prepared during Task 2. Present findings/recommendations at the joint city council study session at the same time as the vision. ak 4: ulinvetment TsPbc Is Crandall Arambula recognizes that there has been some work done previously through the Southwest Corridor Investment Framework pertaining to elements in the public realm; however, 7 A7 Shady Oak Development Strategy February 9, 2015 City Council our team will provide more specific ‘complete streets’ details/design elements that support land use proposals and can quickly be incorporated into the LRT engineering plans that are underway. Crandall Arambula will prepare a concept level street design that can be implemented throughout the station area, including sidewalks, landscaping and design components to be integrated into the public/private realm, that give the district a unique feel and convey the vision. WSB & Associates will make recommendations on a variety of elements related to the public realm that are needed in order to implement the Shady Oak station area vision including: refining data from the SWLRT project (existing and future volumes, operations and mode split) to reflect the proposed land use scenario and recommendations needed to existing and future streets/intersections identifying utility connections needed for redevelopment parcels developing stormwater treatment options that include regional stormwater and targeted individual sites (due to potential timing of development) for the station as well as the surrounding redevelopment area high-level cost estimates for the needed public realm and stormwater improvements Deliverable: Develop a GIS map showing locations, size and type of improvements. Prepare cross section and layout for streets in station area. Develop order of magnitude cost estimates for these improvements. ak 5: Zning egulatin TsoRos Crandall Arambula will provide a new draft zoning ordinance that establishes a new zoning district and regulations for the Shady Oak station area which is station oriented and unified. Components will include sustainability elements, a mix of uses, shared parking, and opportunities to allow for collaborative and innovative spaces. Deliverable: Develop the new zoning code. The cities will be responsible for putting the code into final legal form. ak 6: rjethaing TsPocPs Due to the large number of parcels and owners in the Shady Oak station area, Crandall Arambula will develop a series of phasing recommendations that can be implemented including street/utility phasing and development phasing. We will also make recommendations on property that will need annexation/detachment to make developable parcels. Deliverable: Develop a map showing the recommended project phasing, as well as a timeline estimating when the phases may occur. ak 7: ntitlement TsEs Crandall Arambula will review each city’s entitlement process for redevelopment proposals. Using the new zoning district as a basis, we will develop an entitlement process that may be used by both cities during the review for redevelopment proposals—both when the redevelopment is limited to one city and also when the redevelopment may cross city boundaries. 8 A8 Shady Oak Development Strategy February 9, 2015 City Council Deliverable: Develop an entitlement process in a code form that can be integrated into the cities codes. ak 8: ulingagement/Feedak TsPbc Ebc Crandall Arambula will facilitate two public open houses—one at the beginning of the project to solicit feedback on the vision for the station area, and the other open house near the end of the project to present the recommendations and solicit comment on a draft final report. These open houses will coincide with any open houses that are being conducted by the Southwest Project Office. We will facilitate a joint study session of the Hopkins City Council and Minnetonka City Council to receive feedback and direction on the work after Tasks 2 and 3. Deliverable: Conduct the open houses and work with staff to conduct the joint study session. Provide a summary of the open houses and comments received. ak 9: Final eprt TsRo Using the work completed in tasks one to seven, policymaker feedback, staff feedback, and community input, Crandall Arambula will develop a final report to be adopted by both cities. The final report will be presented two times. The first presentation will be to a joint meetingof the Hopkins Planning, Minnetonka Planning, and Minnetonka Economic Development Advisory Commissions. The intent of this meeting is to provide a Development Strategy that these commissions will make a recommendation to their respective councils. The second presentation will be to a joint meeting of the Hopkins City Council and the Minnetonka City Council. It is planned that the councils will adopt the report at this meeting. Deliverable: Final report document Budget: Not to exceed $125,000 Hourly Rates : Firm/ServicesPersonnel and Rates Crandall ArambulaProject DirectorProject Mgr.Project Mgr.Project Staff G. Crandall D. Arambula J. GrafM. Blackburn $180/hour$180/hour$110/hour$85/hour WSB & Assoc.Project Eng.Sr. Transp. Water Resource T. HeppelmanPlannerEng. $153/hour J Corkle J Newhall $143/hour$117/hour Maxfield ResearchPresidentVice PresidentAnalyst M. Bujold M. Mullins B. Smith $150/hour$125/hour$85/hour 9 A9 Shady Oak Development Strategy February 9, 2015 City Council