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IV.1. Approval of the February 17, 2015 Regular Meeting Proceedings HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS February 17, 2015 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Hopkins City Council was held on Tuesday, February 17, 2015 at 7:01 p.m. in the Council Chambers at City Hall, 1010 First Street South, Hopkins. Mayor Pro Tem Halverson called the meeting to order with Council Members Cummings, Gadd and Kuznia attending. Mayor Maxwell was absent. Staff present included City Manager Mornson, Community Development Coordinator Beekman, Planning and Development Director Elverum, Assistant City Manager Genellie, City Attorney Kozar, Police Chief Reynolds, Public Works Director Stadler and City Engineer Stanley. ADOPT AGENDA There were no proposed changes to the Agenda. MotionSecond by Gadd. by Cummings. Motion to Adopt Agenda. Ayes: Halverson, Cummings, Gadd, Kuznia Nays: None. Absent: Maxwell. Motion carried. REPORT Police Department Annual Report Chief Reynolds gave an overview of the Police Department Annual Report and 2014 highlights including youth initiatives, the Joint Community Police Partnership program, National Night Out, crime data assessment, Police Reserve Program, technology updates, crime fund donations and crime statistics. Chief Reynolds commented that the entire Police Department is committed to community policing. Council Member Cummings commented on the Crime Fund. Chief Reynolds gave an overview of the donations. Council Member Gadd asked for an explanation regarding when to call 911. Chief Reynolds explained that calling 911 is the best way to communicate with the Police Department regarding any issue. Mayor Pro Tem Halverson asked how the public could access the Annual Report. Chief Reynolds explained that copies of the 2014 Hopkins Police Department Annual Report are available at Hopkins City Hall, Hopkins Police Department or on the city website. Council thanked the Hopkins Police Department for their service to the community. CONSENT AGENDA Council Member Cummings asked about Consent Agenda item 5. City Manager Mornson explained the procedure to amend the City Charter. Mayor Pro Tem Halverson asked about Consent Agenda item 9. Community Development Coordinator Beekman gave an overview of the infrastructure study to create more visibility for downtown Hopkins. Council Member Gadd asked about Consent Agenda item 8. Ms. Beekman commented that it is a joint agreement with the City of Minnetonka and the study is funded through a grant. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS February 17, 2015 MotionSecond by Cummings. by Gadd. Motion to Approve the Consent Agenda. 1.Approve Minutes of the February 3, 2015 City Council Meeting 2.Approve Minutes of the February 3, 2015 Work Session following the Council Meeting 3.Approve Minutes of the February 10, 2015 Work Session 4.Approve Resolution Supporting Legislation Allowing Cities to Designate Their City Website to Publish Public Notices (CR 2015-009) 5.Revision of City Charter Ordinance 2015-1086 (CR 2015-014) 6.Second Reading of Ordinance 2015-1085 Rezoning the Northeast Corner of 110 Blake Road (Memo) 7.Approve Cooperative Agreement between the Hennepin County Housing and Redevelopment Authority and the City of Hopkins (CR 2015-023) 8.Professional Services Agreement for the Shady Oak Station Area Development Strategy (CR 2015-017) 9.Hennepin County’s Transit Orientated Program Grant Application Authorization – Wayfinding Study (CR 2015-018) Ayes: Halverson, Cummings, Gadd, Kuznia Nays: None. Absent: Maxwell. Motion carried. PUBLIC HEARING V.1. Adopt Assessment Roll for 2015 Mainstreet Improvements, City Project 2014-08 (CR 2015-019) City Engineer Stanley gave an overview of the assessments for the 2015 Mainstreet Improvement project. A public notice was published and mailed to every affected property owner. Staff did not receive any verbal or written objections.Mr. Stanley gave an overview of the bids. Mr. Mike Waltman, Bolton and Menk, Inc. gave an overview of the Mainstreet project, proposed assessments & interest rate, prepay options and next steps for the project. Mr. Waltman explained that six bids were opened and the low bidder is S.M. Hentges and Sons, Inc. Council Member Cummings asked about the project phasing. Mr. Waltman explained that the project would be a multi-stage process in order to work around Hopkins festivals and assist businesses. Council Member Kuznia asked about private utility work. Mr. Waltman commented that CenturyLink and CenterPoint Energy would be doing upgrades while the road is under construction. Council thanked staff for reaching out to the public and assisting businesses during the Mainstreet reconstruction process. Mayor Pro Tem Halverson opened the public hearing at 7:27 pm. No residents came forward to HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS February 17, 2015 address the Council. MotionSecond by Kuznia. by Gadd. Motion to close the Public Hearing at 7:27 pm. Ayes: Halverson, Cummings, Gadd, Kuznia Nays: None. Absent: Maxwell. Motion carried. MotionSecond by Gadd. by Cummings. Motion to Adopt Resolution 2015-014, Resolution Adopting Assessment Roll, 2015 Mainstreet Improvements, City Project 2014-08. Ayes: Halverson, Cummings, Gadd, Kuznia Nays: None. Absent: Maxwell. Motion carried. V.2. Accept Bids and Award of Contract for 2015 Mainstreet Improvements, City Project 2014-08 (CR 2015-020) MotionSecond by Gadd. by Kuznia. Motion to Adopt Resolution 2015-015 accepting bid; 2015 Mainstreet Improvements, City Project 2014-08. Ayes: Halverson, Cummings, Gadd, Kuznia Nays: None. Absent: Maxwell. Motion carried. MotionSecond by Cummings. by Kuznia. Motion to Adopt Resolution 2015-016 awarding the contract;2015 Mainstreet Improvements, City Project 2014-08. Ayes: Halverson, Cummings, Gadd, Kuznia Nays: None. Absent: Maxwell. Motion carried. V.3. 2015 Community Development Block Grant (CDBG) Program (CR 2015-016) Community Development Coordinator Beekman addressed the Council regarding the 2015 Community Development Block Grant (CDBG) program. Hopkins is eligible to receive a preliminary estimate of $113,831 in CDBG funds for the 2015 program year, but is subject to change upon notice from the Department of Housing and Urban Development. Ms. Beekman gave an overview of the intended use of the CDBG funds. A maximum 15% of the CDBG funds can be allocated for public service activities. Staff is recommending that the City propose to fund the Housing Rehabilitation Loan/Grant Program, ResourceWest, Intercongregation Communities Association and HOME Line. Pro Tem Halverson asked how many home loans were processed in 2014. Ms. Beekman commented that five loans have closed and 7 loans are still active. Council Member Kuznia HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS February 17, 2015 asked how residents find out about the program. Ms. Beekman stated that the information is available on the City website, printed materials and recommendations from the Inspection and Housing Licensing Departments. Council Member Cummings asked about the CDBG reserve funds. Ms. Beekman commented that Hennepin County likes to see the money spent down by the end of the program year, June 2016. Mayor Pro Tem Halverson opened the public hearing at 7:37 pm. Matt Eichenlaub, HOME Line representative, came forward and gave an overview of the services that HOME Line provides and thanked the Council for the appropriation of funds. MotionSecond by Kuznia. by Gadd. Motion to close the Public Hearing at 7:39 pm. Ayes: Halverson, Cummings, Gadd, Kuznia Nays: None. Absent: Maxwell. Motion carried. MotionSecond by Kuznia. by Gadd. Motion to Adopt Resolution 2015-12, Resolution Approving Proposed Use of 2015 Urban Hennepin County Community Development Block Grant Program Funds and Authorizing Execution of Subrecipient Agreement with Hennepin County and Any Third Party Agreements. Ayes: Halverson, Cummings, Gadd, Kuznia Nays: None. Absent: Maxwell. Motion carried. NEW BUSINESS VI.1. Reallocation of 2013 and 2014 Community Development Grant (CDBG) Program Funds (CR 2015-015) Community Development Coordinator Beekman gave an overview of the CDBG reserve funds. The current 2014 fund balance is $232,000. Hennepin County has indicated that they would like to see cities spend down past reserve funds and not carry balances year to year. Staff is proposing to reallocate the reserve funds for play equipment at the Cottageville Park expansion project. Council Member Cummings asked about the fund balance. Ms. Beekman commented that there would be approximately $52,000 in the reserve fund balance after current loans are closed. Pro Tem Mayor Halverson asked about the use of funds for the play equipment. Ms. Beekman commented that the Cottageville Park Project would meet the requirements of CDBG. Public Works Director Stadler commented that the use of the reserve funds would help the improvement of park infrastructure in Hopkins. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS February 17, 2015 MotionSecond by Gadd. by Cummings. Motion to adopt Resolution 2015-011, Resolution for Reallocating 2013 and 2014 Urban Hennepin County Community Development Block Grant Program Funds and Authorizing Execution of Subrecipient Agreement with Hennepin County and any Third Party Agreements. Ayes: Halverson, Cummings, Gadd, Kuznia Nays: None. Absent: Maxwell. Motion carried. VI.2. Approve Plans and Authorize Bids – 2015 Parking Lot Rehabilitation and Clocktower Plaza Improvements City Engineer Stanley addressed the Council and gave an overview of the parking lot and Clocktower Plaza projects. Mr. Mike Waltman, Bolton and Menk, Inc. gave an overview of the project areas, Clocktower Plaza project goals, proposed design and paver replacement. Council Member Cummings asked if there would be room for additional engraved pavers. Mr. Waltman commented that there would be room for future installation of engraved pavers. Mr. Stanley gave an overview of the storm water pervious pavers that will push water into the tree planting areas. Mr. Waltman gave an overview of the alley & parking lot reconstruction, Pavilion/Central Park trail & parking lot reconstruction, the estimated project costs and project schedule. Council Member Gadd asked about the public informational meeting. Mr. Stanley commented that those in attendance were supportive of the project. Council Member Cummings asked about the number of parking spots. Mr. Waltman commented that there is no proposed change to the number of parking spots. MotionSecond by Kuznia. by Cummings. Motion to Adopt Resolution 2015-017, Resolution Approving Plans and Specifications and Authorizing Advertisement for Bids, 2015 Municipal Parking Lot Improvements, City Project 2014-17. Ayes: Halverson, Cummings, Gadd, Kuznia Nays: None. Absent: Maxwell. Motion carried. MotionSecond by Gadd. by Kuznia. Motion to Adopt Resolution 2015-018, stating City’s intent to sell bonds to fund this project. Ayes: Halverson, Cummings, Gadd, Kuznia Nays: None. Absent: Maxwell. Motion carried. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS February 17, 2015 ANNOUNCEMENTS  West Metro Home Remodeling Fair at Eisenhower Community Center on Sunday, February 22, 10:30 a.m.-3:30 p.m.  Community Garden Plot registration begins March 2, 2015.  Southwest Beyond the Yellow Ribbon meeting is on February 19, 2015, 12 pm, at the St. Louis Park American Legion. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Cummings, second by Kuznia, the meeting was unanimously adjourned at 8:11 p.m. OPEN AGENDA – PUBLIC COMMENTS AND CONCERNS The City Council did not receive any comments or concerns. Respectfully Submitted, Debbie Vold COUNCIL MEMBERS ____________________________________ ____________________________________ ____________________________________ ____________________________________ ATTEST: _________________________________ ____________________________________ Eugene J. Maxwell, Mayor Amy Domeier, City Clerk