IV.1. Minutes of the April 7, 2015 Regular Meeting Proceedings
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
APRIL 7, 2015
CALL TO ORDER
Pursuant to due call and notice thereof a regular meeting of the Hopkins City Council was held
on Monday, April 7, 2015 at 7:05 p.m. in the Council Chambers at City Hall, 1010 First Street
South, Hopkins.
Mayor Maxwell called the meeting to order with Council Members Halverson, Cummings, Gadd
and Kuznia attending. Staff present included City Manager Mornson, City Planner Anderson,
Planning and Development Director Elverum, City Clerk Domeier, Assistant City Manager
Genellie, Finance Director Harkess,City Attorney Landsman, Police Chief Reynolds, Public
Works Director Stadler and City Engineer Stanley.
ADOPT AGENDA
There were no proposed changes to the Agenda.
MotionSecond
by Cummings. by Kuznia.
Motion
to Adopt Agenda.
Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia
Nays: None. Motion carried.
OATH OF OFFICE
Chief Reynolds introduced Officer Whitney Paulson. City Clerk Domeier issued the Oath of
Office and Officer Paulson’s mother pinned on her badge. Mayor Maxwell welcomed Officer
Paulson to the City of Hopkins.
PRESENTATIONS
4.a. Proclamation Recognizing the Hopkins High School Girl’s State Basketball
Championship
Mayor Maxwell read the Proclamation recognizing Hopkins High School Girls Basketball Coach
Cosgriff’s accomplishments and declaring April 11, 2015 as Brian Cosgriff Day in the City of
Hopkins.
Mayor Maxwell read the Proclamation recognizing April 7, 2015 as Hopkins Girl’s State
Basketball Championship Day in the City of Hopkins.
4.b. 2015 Mainstreet Improvement Project Update
City Engineer Stanley gave an update on the 2015 Mainstreet Improvement Project. Mr. Stanley
reviewed the construction staging, traffic detouring, temporary street closures and pedestrian
rerouting during the construction process. Mr. Stanley reviewed the public outreach information
including project newsletter, website, email updates, construction notices, Twitter, detour maps
and on-site contact information.
Council Member Halverson asked about pedestrian access to businesses. Mr. Stanley
commented that temporary routes would be made available through the construction zone.
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
APRIL 7, 2015
Mayor Maxwell asked about bus routes. Mr. Stanley commented that staff has been working
with Metro Transit and some bus stops will be redirected.
CONSENT AGENDA
MotionSecond
by Gadd. by Kuznia.
Motion
to Approve the Consent Agenda.
a.Minutes of the March 16, 2015 City Council Regular Meeting Proceedings
b.Minutes of the March 16, 2015 Work Session Following the City Council Meeting
c.Ratify Checks Issued in March 2015
d.Second Reading: Ordinance for Charter Amendment; (Memo)
e.Second Reading: Amend Section 400 of Hopkins City Code – Adopt 2015 MN State
Building Code; (Memo)
f.Second Reading: Amend Section 200 of Hopkins City Code – Salaries of Mayor and
Council; (Memo)
g.Approve Amendment No. 3 to Site Lease Agreement between City of Hopkins and
Sprint Spectrum Realty Company L.P. for the modification of communications
facilities at Blake Water Tank; (CR2015-048)
h.Approve Resolution 2015-036 Declaring Intent to Sell Bonds to Reimburse City
Costs – Cottageville Park Improvement Project; (CR2015-049)
Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia
Nays: None. Motion carried.
PUBLIC HEARING
6.a. Property Tax Abatement Related to Public Infrastructure Improvements; (CR2015-
046)
Finance Director Harkess gave an overview of the Property Tax Abatement bonds. Stacy
Kvilvang, Ehlers Financial Advisor, gave an overview of the proposed parcels and tax abatement
process. The tax abatement bonds will be issued for the Cottageville Park and Municipal Parking
Lot improvements.
Mayor Maxwell asked how the parcels are selected and value determined. Ms. Kvilvang
explained how the parcels are calculated and selected.
Mayor Maxwell opened the public hearing at 7:34 pm. No residents came forward to address the
Council.
MotionSecond
by Cummings. by Halverson.
Motion
to close the Public Hearing. The public hearing was closed at 7:34 p.m.
Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia
Nays: None. Motion carried.
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
APRIL 7, 2015
MotionSecond
by Halverson. by Kuznia.
Motion
to Approve Resolution 2015-035 approving property tax abatement related to
public infrastructure improvements in the City of Hopkins.
Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia
Nays: None. Motion carried.
NEW BUSINESS
7.a. First Reading: Zoning Ordinance Amendment - Mixed-Use; (CR2015-051)
City Planner Anderson gave an overview of the changes to the mixed-use zoning district
ordinance regarding Floor Area Ratio (FAR) and setbacks. The Zoning & Planning Commission
unanimously approved the amendment and the City Attorney has reviewed the ordinance
amendment.
Mayor Maxwell asked about the setbacks. Ms. Anderson explained the rear-yard set back.
MotionSecond
by Cummings. by Gadd.
Motion
to Approve Resolution 15-37, approving Ordinance 15-1091, amending the
zoning ordinance regarding setback and Floor Area Ratio (FAR) in the Mixed Use zoning
district for first reading.
Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia
Nays: None. Motion carried.
7. b. First Reading: An Interim Ordinance Temporarily Prohibiting Medical Cannabis
Manufacturing and Distribution Facilities; (CR2015-042)
City Planner Anderson gave an overview of the interim ordinance prohibiting medical cannabis
manufacturing and distribution facilities for one year. The Zoning & Planning Commission will
be reviewing the ordinance at a future meeting.
Mayor Maxwell asked if the City Attorney has reviewed the ordinance. City Attorney Landsman
stated that the one-year moratorium would allow staff time to study the manufacturing and
distribution of medical cannabis and determine whether the zoning ordinance needs to be
amended for this use.
MotionSecond
by Gadd. by Cummings.
Motion
to adopt Ordinance 15-1092, an interim ordinance temporarily prohibiting
medical cannabis manufacturing and distribution facilities, for first reading.
Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia
Nays: None. Motion carried.
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
APRIL 7, 2015
7.c. Accept Bids and Award of Contract 2015 Municipal Parking Lot Improvements; (CR
2015-044)
City Engineer Stanley gave an overview of the bids and project area. The bids were opened on
th
March 24 and came in under engineer’s estimate. The low bidder was S.M. Hentges and Sons,
Inc. The contractor has a good reputation and was awarded the contract for the 2015 Mainstreet
Improvements, which will assist with project coordination.
Council Member Cummings asked about the impact of the parking lots improvements on
scheduled events. Mr. Stanley explained that the contract requires that construction be completed
one week prior to the opening of the Farmer’s Market. Mayor Maxwell asked about the
construction schedule. Mr. Stanley explained that staff will be meeting with contractor to review
the schedule and staff will keep the Council updated. Mayor Maxwell asked about temporary
tent set up in parking lots and potential damage to asphalt. Staff will investigate infrastructure
installation for tent set up. Council Member Cummings asked about the engraved pavers at the
Clock Tower Plaza. Mr. Stanley explained that all the engraved pavers would be replaced.
Mayor Maxwell asked about possibility of salvaging the old engraved bricks. Staff will
investigate salvaging the bricks. Council Member Halverson asked about the parking lots not
scheduled for improvements. Mr. Stanley commented that staff continues to monitor the
municipal parking lots for necessary repairs.
MotionSecond
by Kuznia. by Gadd.
Motion
to adopt Resolution 2015-033 accepting bid; and Resolution 2015-034 awarding
the contract, 2015 Municipal Parking Lot Improvements, City Project 2014-17.
Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia
Nays: None. Motion carried.
7.d. Approve Agreement with Flagship Recreation for the purchase and installation of
play equipment at Cottageville Park; (CR2015-050)
Public Works Director Stadler gave an overview of the Cottageville Park play equipment,
playground surfacing, selection of Flagship Recreation, public outreach, costs and funding. The
City Attorney has reviewed and suggested changes to the agreement.
Council Member Gadd asked for clarification on the costs for the equipment. Mr. Stadler
commented that the cost in the agreement is $312,710. Mayor Maxwell asked about warranties.
Mr. Stadler commented that the warranty is ten years on the equipment and one year on the
workmanship. Council Member Cummings asked about timing of the installation and upkeep.
Mr. Stadler estimated that the play equipment installation would be completed in September and
that Public Works would be responsible for maintenance of the area in addition to certain tasks
being outsourced. Council Member Kuznia thanked the staff for all their efforts in regards to the
park improvements.
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
APRIL 7, 2015
MotionSecond
by Gadd. by Cummings.
Motion
to approve an agreement with Flagship Recreation for the purchase and
installation of play equipment at Cottageville Park and authorize the City Manager to
execute the agreement in the amount of $312,710.
The City Attorney commented that due to the changes to the agreement, the motion
should be subject to review and approval by the City Attorney and Public Works
Director.
MotionSecond
by Gadd. by Cumming.
Motion
to approve an agreement with Flagship Recreation for the purchase and
installation of play equipment at Cottageville Park and authorize the City Manager to
execute the agreement in the amount of $312,710 subject to review and approval by the
City Attorney and Public Works Director.
Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia
Nays: None. Motion carried.
7.e. First Reading: Ordinance Amending Section 725 – Illicit Discharge and Connections;
(CR2015-045)
City Engineer Stanley gave an overview of the Illicit Discharge Ordinance amendment. The
proposed amendments would satisfy required updates, create conformity with State statutes and
define a process for violation of the ordinance.
MotionSecond
by Kuznia. by Cummings.
Motion
to Adopt for first reading Ordinance 2015-1093, amending City Code Section
725 – Illicit Discharge and Connections.
Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia
Nays: None. Motion carried.
ANNOUNCEMENTS
City Manager Mornson introduced new City Attorney, Mr. Scott Landsman.
Step To It Challenge: Registration started April 1. Challenge will be held May 3-30.
Southwest LRT Hopkins, Minnetonka Design Open House at City Hall: Tuesday, April 14 –
5:30 to 7:30 p.m.
Blake Road Corridor Collaborative event at Blake Middle School Library: Workshop II
Development Opportunities – The Block Exercise, Monday, April 20 – 6 to 8 p.m.
City Manager Mornson commented that area non-profit organizations have expressed interest
in fundraising for a future community building in Cottageville Park.
City Manager Mornson thanked Community Development Director Beekman and Public
Works Director Stadler for securing CDBG funding for the Cottageville Park improvements.
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
APRIL 7, 2015
ADJOURNMENT
There being no further business to come before the City Council and upon a motion by Kuznia,
second by Cummings, the meeting was unanimously adjourned at 8:11 p.m.
OPEN AGENDA – PUBLIC COMMENTS AND CONCERNS
The City Council did not receive any comments or concerns.
Respectfully Submitted,
Debbie Vold
COUNCIL MEMBERS
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ATTEST:
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Eugene J. Maxwell, Mayor Amy Domeier, City Clerk