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VI.2. Order Feasibility Report 2016 Street and Utility Improvements, City Project 2015-10; Stadler��. � ,��; c �m�m ��r��' • •� May 19, 2015 Council Report 2015-067 ORDER FEASIBILITY REPORT 2016 STREET AND UTILITY IMPROVEMENTS CITY PROJECT 2015-10 Proposed Action Staff recommends the following motion: Ado�t Resolution 2015-046 orderin� the pre�aration of a feasibility re�ort for the 2016 Street and Utility Im�rovements and authorizin� Mayor and City Mana�er to enter into an a�reement with Bolton & Menk, Inc. to �re�are the re�ort. This action is the first step in the process of improving selected streets in 2016 and assessing abutting properties per City assessment policy. A petition to improve any of the proposed streets has not been submitted to the City. Overview The 2015 - 2019 CIP identifies street and utility improvements for the year 2016 in the Avenues West Neighborhood. Streets proposed for improvement include 18�h Avenue North, 19�h Avenue North, 20�h Avenue North, 21 s� Avenue North, 2nd Street North, 3ra Street North, 4�h Street North, and the segment of alley north of 3rd Street and east of 18�h Avenue. The first step in proceeding with the project is ordering a feasibility report. Staff has selected a qualified consultant to undertake topographic survey work, geotechnical evaluation and the preliminary engineering report. The cost of these services is $91,501. Final design and construction observation services will be negotiated separately after the feasibility report phase and the Council's ordering of the improvement project. Primarv Issues to Consider Supportin� Information • Project background • Project location map • Consultant Selection and Fees • Consultant Proposal • Project schedule • Resolution 2015-046 �,., � �� r �� .��a.wW �;.,�.,,.�� .��.��,�� Nate Stanley, P.E., City Engineer Financial Impact: $ 91,501 Budgeted: Y/N Y Source: Utility Funds, PIR Funds, S�ecial Assessments Related Documents (CIP, ERP, etc.): 2015-2019 CIP Notes: Council Report 2015-067 Page 2 Analvsis of Issues • Project background The condition of the street segments selected for improvement is generally categorized as poor by the City's Pavement Management Program. 4�h Street North is located half in Hopkins and half in Minnetonka. Minnetonka is amenable to an agreement to improve the street and will reimburse Hopkins for their share of the cost. The amount budgeted for this project in the current CIP is $3,275,000, however staff plans to revise the amount to $4,110,000 with the 2016-2020 CIP update. The increase is due to additional street segments being included in the project scope. The addition is based on the most recent pa�ement management data update, which occurred after last year's CIP update. Since the additional segments are in the same neighborhood, staff felt it made the most sense to include them with the 2016 project. • Selection of consultant/proposed fees Staff solicited a proposal from Bolton & Menk, Inc. This firm has provided exemplary service on many past City projects. Staff believes the value of a quality consultant with considerable Hopkins experience and a proven track record is important to a successful project. Their close interaction with residents on past projects has been a key component for success, and a major factor in the selection of this firm. The proposed fee of $91,501 includes $10,450 for geotechnical investigations, which have been directly contracted with the City on previous projects. The cost compares favorably with comparable projects in other communities and fees charged by other consultants. • Project schedule The feasibility report is tentatively scheduled to be presented to Council at the September 15, 2015 meeting. This puts us on a schedule to advertise for bids this December, which could help secure competitive bids for the project. Construction is anticipated to begin in the spring of 2016 and be completed in the fall of 2016. As in the past, the staff will conduct multi-step public outreach including notification to residents of the project and survey work to be done, upcoming public information meetings, and information regarding assessments and the accompanying public process. CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION 2015-046 RESOLUTION ORDERING THE PREPARATION OF A FEASIBILITY REPORT FOR YEAR 2016 STREET AND UTILITY IMPROVEMENTS CITY PROJECT 2015-10 WHEREAS, the following streets are in need of reconstruction: 18�h Avenue North, 19�h Avenue North, 20�h Avenue North, 21 s� Avenue North, 2nd Street North, 3rd Street North, 4�h Street North, and the alley north of 3rd Street North and east of 18�h Avenue North; and WHEREAS, City staff is requesting that these streets be upgraded under the City's assessment policy even though no petition for the upgrade has been submitted; and WHEREAS, the first step in the assessment procedure is the ordering of a feasibility report. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hopkins, Minnesota, that the proposed improvements be referred to the firm Bolton and Menk, Inc. for study and that they be instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost- effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the City Council of the City of Hopkins, Minnesota, this 19�h day of May, 2015. Eugene J. Maxwell, Mayor ATTEST: Amy Domeier, City Clerk BQ I_TON 8�- M� N K, Mr. Nate Stanley, P.E., City Engineer City of Hopkins 1010 lst Street South Hopkins, MN 55343 Consulting Engineers & Surveyors 12224 NicolletAvenue • Burnsville, MN 55337 Phone (952) 890-0509 • Fax (952) 890-8065 www.bolton-menk.com Re: Proposal for Professional Engineering and Surveying Services 2016 Street and Utility Improvements — Topographic Survey & Feasibility Study City of Hopkins, Minnesota Dear Mr. Stanley: I NC� We are pleased to offer you our proposal for professional engineering and surveying services for the feasibility phase of the City of Hopkins' 2016 Street and Utility Improvements. This proposal is based on our conversation and review of the project areas over the past few weeks, our knowledge of the project area based on past work experience in the vicinity, and an initial review of project area record drawings. Our proposed fee for the topographic survey and feasibility phase of this project is $91,501, inclusive of work performed by Braun Intertec and an estimated cost for a sanitary sewer televising contractor. Upon our completion of the feasibility study, we will have a firm understanding of the required final design work for the project and can offer the City a separate proposal for final design and construction phase services. This proposal has been prepared in the form of our standard agreement consistent with past projects. In addition to the enclosed standard agreement, Exhibit I details our proposed process and scope of work to be performed. The schedule presented in Exhibit I illustrates a streamlined schedule, for council meetings, consistent with the approach followed in years past for assessment projects. The proposed project schedule, for the preliminary and final design phases, is also aggressive to meet the City's desire to have a bid opening early in the "bidding season". The enclosed Detailed Work Plan and Estimate of Project Fees further detail our proposed level of effort. As always, thank you for allowing Bolton & Menk, Inc. to submit this proposal for your consideration. Upon your review and approval of this agreement, please sign each copy of the agreement, and return them both to our office. I will return a fully executed copy to you. If you have any questions regarding this proposal or would like to discuss any of its details, please do not hesitate to call me. We truly appreciate and value our continued working relationship with the City of Hopkins. Sincerely, I�C�L'. t�?V � ME[�`�{, IN�`. ,��i" ] 1�9�.' �4'��Ifr�t�ll. P_�, Principal Engineer CC: Marcus A. Thomas, P.E., Burnsville Office Manager N:�Proposals�I-Iopkins�I-Iopkins 2016 ImprovementsGStanley 050715.doc DESIGNING fOR A BEi?ER TOMORROW Bolton & Menk is an equal opportunity employer i . i � �ii,. � � � � � �- � � r.�n�• ` � . . �" MQ ' �Q� . " F` � �`� ' —�—, . 4TH ST N 4TH. ST N �+ .a ��;,�,�.�� _ - -� - ,.. � �, _ k ' _ 4 � �. _ T ' M , .k M� _ _ , � � , w ,, , -, . � � � °� �, "' z' • �. � . _ - > ' ' �` , , •: � , . . � �+ ' • . , � + r' . ,' . ��i�.:.. r � ,�� -� MAIfVSTRE�T � �� ` e0 350 Feet � Disdaimer. This drawing is neither a legally remrded map nor a d�rrvey and is not intended to 6e used as one. This awing is a compilation of records, information, and data located in various city, munty, and state offices, and other s affecting the area shown, and is to 6e used for refercence purposes only. The City of Hopkins is not responsi6leforany inaccuracies hereim m�tained. OO Bolton & Menk, Inc - Web GIS 5/7/2015 9:12 AM R[7 ST N _ _ _ 2NL7 ST N 2N❑ ST N� •— -:.fi,.. — : , F _ , . -. 4 � ..1 .y • .. - +:. a ' '� . 'S - r ", d � � �, 2 2 Z w "� � w � ',�` � ' ¢ � � Q F ,' F z z . F- �J � � � L.+ � �J r' . 1STSTN +15T��51 Al 15TS7 N 95fSTN 15TSTN: a „ � � ._ N a � '� t � M a. � � .� :�2.. � �y � -y�� 7� '_ .J W l..J �� _ U � 7 7 '' - � , � L' . Q Q Q - - " '� �, � ..,�R - h,�`.� � Y —v".�; �i1 , .. . -- .A. � :� . � . - �' � - � � _'r— � � �' . ,� . . L t S7REET MAINSTREET MAINSTREE�T MAINSTREET MAIAiSTREET � � �i -�- � Nt ._ � 2016 Improvements Project Area Map AGREEMENT FOR PROFESSIONAL SERVICES TOPOGRAPHIC SURVEY AND FEASIBILITY STUDY 2016 STREET AND UTILITY IMPROVEMENTS CITY OF HOPKINS, MINNESOTA This Agreement, made this 19`�' day of May, 2015, by and between CITY OF HOPKINS, 1010 1�r Street South, Hopkins, MN 55343, hereinafter referred to as CLIENT, and BOLTON & MENK, INC., 12224 Nicollet Avenue, Burnsville, MN 55337, hereinafter referred to as CONSULTANT. WITNESS, whereas the CLIENT requires professional services in conjunction with 2016 STREET AND UTILITY IMPROVEMENTS — TOPOGRAPHIC SURVEY AND FEASIBILITY STUDY and whereas the CONSULTANT agrees to furnish the various professional services required by the CLIENT. NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties hereto, it is agreed: SECTION I - CONSULTANT'S SERVICES A. The CONSULTANT agrees to perform the various Basic Services in connection with the proposed project as described in Exhibit I. B. Upon mutual agreement of the parties hereto, Additional Services may be authorized as described in Exhibit I or as described in Paragraph IV.B. SECTION II - THE CLIENT'S RESPONSIBILITIES A. The CLIENT shall promptly compensate the CONSULTANT in accordance with Section III of this Agreement. B. The CLIENT shall place any and all previously acquired information in its custody at the disposal of the CONSULTANT for its use. Such information shall include but shall not be limited boundary surveys, topographic surveys, preliminary sketch plan layouts, building plans, soil surveys, abstracts, deed descriptions, tile maps and layouts, aerial photos, utility agreements, environmental reviews, and zoning limitations. The CONSULTANT may rely upon the accuracy and sufficiency of all such information in performing services unless otherwise instructed, in writing, by CLIENT. C. The CLIENT will guarantee access to and make all provisions for entry upon both public and private portions of the project and pertinent adjoining properties. D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT observes or otherwise becomes aware of any defect in the proposed project. E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with respect to services to be rendered under this Agreement. Said representative shall have the authority to transmit instructions, receive instructions, receive information, interpret and define the CLIENT'S policies with respect to the project and CONSULTANT'S services. Public Standard Aereement (2004 Forin) VER. 6/22/2006 Page 1 of 9 F. The CLIENT shall provide such legal, accounting, independent cost estimating and insurance counseling services as may be required for completion of the consultant services described in this agreement. G. The CLIENT will obtain any and all regulatory permits required for the proper and legal execution of the project. H. The CLIENT will hire, when requested by the CONSULTANT, an independent test company to perform laboratory and material testing services, and soil investigation that can be justified for the proper design and construction of the project. The CONSULTANT shall assist the CLIENT in selecting a testing company. Payment for testing services shall be made directly to the testing company by the CLIENT and is not part of this Agreement. Public Standard Aereement (2004 Forin) VER. 6/22/2006 Page 2 of 9 SECTION III - COMPENSATION FOR SERVICES A. FEES. 1. The CLIENT will compensate the CONSULTANT in accordance with the following schedule of fees for the time spent in performance of Agreement services. Schedule of Fees Classification Sr. Project Manager — Sr. Principal Engineer/Surveyor Sr. Project Manager — Principal Engineer/Surveyor Project Manager Project/Design Engineer/Planner Licensed Surveyor Project Surveyor Specialist (Nat. Resources; GIS; Traffic; Other) Senior Technician (Inc. Survey') Technician (Inc. Survey') Administrative Support & Clerical GPS/Robotic Survey Equipment CAD/Computer Usage Routine Photo Copying/Reproduction Hourlv Rates $140-198/Hour $118-166/Hour $100-150/Hour $64-144/Hour $76-140/Hour $60-110/Hour $70-130/Hour $70-145/Hour $54-98/Hour $35-84/Hour No Charge No Charge No Charge Routine Of�ce Supplies No Charge Field Supplies/Survey Stakes & Equipment No Charge Mileage No Charge �No separate charges will be made for GPS or robotic total stations on Bolton & Menk, Inc. survey assignments; the cost of this equipment is included in the rates for Survey Technicians. 2. Total cost for the services itemized under Section I.A (Basic Fee) shall not to exceed $91,501. Itemization of this cost is as shown in the attached DETAILED WORK PLAN and PROJECT FEES tables. In addition to the foregoing, CONSULTANT shall be reimbursed at cost plus an overhead fee (not-to-exceed 10%) for the following Direct Expenses when incurred in the performance of the work. a. b. c. d. e. CLIENT approved outside (facilities not owned by CONSULTANT) computer services. CLIENT approved outside professional and technical services. Outside reproduction and reprographic charges. Expendable field supplies and special field equipment rental. Other costs for such additional items and services that the CLIENT may require the CONSULTANT to provide to fulfill the terms of this Agreement. 4. Additional services as outlined in Section I.B will vary depending upon project conditions and will be billed on an hourly basis at the rate described in Section III.A.1. B. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals not more often than monthly at the herein rates. Public Standard Aereement (2004 Forin) VER. 6/22/2006 Page 3 of 9 SECTION IV - GENERAL A. STANDARD OF CARE Professional services provided under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the Consultant's profession currently practicing under similar conditions. No warranty, express or implied, is made. B. CHANGE IN PROJECT SCOPE In the event the CLIENT changes or is required to change the scope of the project from that described in Section I andlor the applicable addendum, and such changes require Additional Services by the CONSULTANT, the CONSULTANT shall be entitled to additional compensation at the applicable hourly rates. The CONSULTANT shall give notice to the CLIENT of any Additional Services, prior to furnishing such additional services. The CLIENT may request an estimate of additional cost from the CONSULTANT, and upon receipt of the request, the CONSULTANT shall furnish such, prior to authorization of the changed scope of work. C. LIMITATION OF LIABILITY CONSULTANT shall indemnify, defend, and hold harmless CLIENT and its officials, agents and employees from any loss, claim, liability, and expense (including reasonable attorneys' fees and expenses of litigation) arising from, or based in the whole, or in any part, on any negligent act or omission by CONSULTANT'S employees, agents, or subconsultants. In no event shall CLIENT be liable to CONSULTANT for consequential, incidental, indirect, special, or punitive damages. CLIENT shall indemnify, defend, and hold harmless CONSULTANT and its employees from any loss, claim, liability, and expense (including reasonable attorneys' fees and expenses of litigation) arising from, or based in the whole, or in any part, on any negligent act or omission by CLIENT'S employees, agents, or consultants. In no event shall CONSULTANT be liable to CLIENT for consequential, incidental, indirect, special, or punitive damages. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the CONSULTANT. The CONSULTANT'S services under this Agreement are being performed solely for the CLIENT'S benefit, and no other entity shall have any claim against the CONSULTANT because of this Agreement or the performance or nonperformance of services provided hereunder. The CLIENT agrees to include a provision in all contracts with contractors and other entities involved in this project to carry out the intent of the paragraph. D. INSURANCE The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory worker's compensation coverage. The CONSULTANT also agrees to maintain, at CONSULTANT'S expense, general liability insurance coverage insuring CONSULTANT against claims for bodily injury, death or property damage arising out of CONSULTANT'S general business activities (including automobile use). Public Standard Aereement (2004 Forin) VER. 6/22/2006 Page 4 of 9 The liability insurance policy shall provide coverage for each occurrence in the minimum amount of $1,000,000. During the period of design and construction of the project, the CONSULTANT also agrees to maintain, at CONSULTANT'S expense, Professional Liability Insurance coverage insuring CONSULTANT against damages for legal liability arising from an error, omission or negligent act in the performance of professional services required by this agreement, providing that such coverage is reasonably available at commercially affordable premiums. For purposes of this agreement, "reasonably available" and "commercially affordable" shall mean that more than half of the design professionals practicing in this state in CONSULTANT'S discipline are able to obtain coverage. The professional liability insurance policy shall provide coverage for each occurrence in the amount of $1,000,000 and annual aggregate of $1,000,000 on a claims-made basis. Upon request of CLIENT, CONSULTANT shall provide CLIENT with certificates of insurance, showing evidence of required coverages. E. OPINIONS OR ESTIMATES OF CONSTRUCTION COST Where provided by the CONSULTANT as part of E�ibit I or otherwise, opinions or estimates of construction cost will generally be based upon public construction cost information. Since the CONSULTANT has no control over the cost of labor, materials, competitive bidding process, weather conditions and other factors affecting the cost of construction, all cost estimates are opinions for general information of the CLIENT and the CONSULTANT does not warrant or guarantee the accuracy of construction cost opinions or estimates. The CLIENT acknowledges that costs for project financing should be based upon contracted construction costs with appropriate contingencies. F. CONSTRUCTION SERVICES It is agreed that the CONSULTANT and its representatives shall not be responsible for the means, methods, techniques, schedules or procedures of construction selected by the contractor or the safety precautions or programs incident to the work of the contractor. G. USE OF ELECTRONIC/DIGITAL DATA Because of the potential instability of electronic/digital data and susceptibility to unauthorized changes, copies of documents that may be relied upon by CLIENT are limited to the printed copies (also known as hard copies) that are signed or sealed by CONSULTANT. Except for electronic/digital data which is specifically identified as a project deliverable by this AGREEMENT or except as otherwise explicitly provided in this AGREEMENT, all electronic/digital data developed by the CONSULTANT as part of the PROJECT is acknowledged to be an internal working document for the CONSULTANT'S purposes solely and any such information provided to the CLIENT shall be on an "AS IS" basis strictly for the convenience of the CLIENT without any warranties of any kind. As such, the CLIENT is advised and acknowledges that use of such information may require substantial modification and independent verification by the CLIENT (or its designees). Provision of electronic/digital data, whether required by this Agreement or provided as a convenience to the Client, does not include any license of software or other systems necessary to read, use or reproduce the information. It is the Public Standard Aereement (2004 Forin) VER. 6/22/2006 Page 5 of 9 responsibility of the CLIENT to verify compatibility with its system and long-term stability of media. CLIENT shall indemnify and hold harmless CONSULTANT and its Subconsultants from all claims, damages, losses, and expenses, including attorneys' fees arising out of or resulting from third party use or any adaptation or distribution of electronic/digital data provided under this AGREEMENT, unless such third party use and adaptation or distribution is explicitly authorized by this AGREEMENT. H. REUSE OF DOCUMENTS Drawings and Specifications and all other documents (including electronic versions of any documents) prepared or furnished by CONSULTANT pursuant to this AGREEMENT are instruments of service in respect of the Project and CONSULTANT shall retain exclusive ownership and property interest therein whether or not the Project is completed. The CONSULTANT shall be deemed the author of these documents and shall retain all common law, statutory and other reserved rights including the copyright. CLIENT may make and retain copies for information and reference in connection with the use and occupancy of the Project by CLIENT and others; however, such documents are not intended or represented to be suitable for reuse by CLIENT or others on extensions of the Project or on any other project. Any reuse by CLIENT or any other entity without written verification or adaptation by CONSULTANT for the specific purpose intended will be at CLIENT'S sole risk and without liability or legal exposure to CONSULTANT and CLIENT shall indemnify, defend and hold harmless CONSULTANT from all claims, damages, losses and expenses including attorney's fees arising out of or resulting therefrom. Any such verification or adaptation will entitle CONSULTANT to further compensation at rates to be agreed upon by CLIENT and CONSULTANT. I. PERIOD OF AGREEMENT This Agreement will remain in effect for the longer of a period of two years or such other explicitly identified completion period, after which time the Agreement may be extended upon mutual agreement of both parties. PAYMENTS If CLIENT fails to make any payment due CONSULTANT for services and expenses within thirty days after date of the CONSULTANT'S invoice, a service charge of one and one-half percent (1.5%) per month or the maximum rate permitted by law, whichever is less, will be charged on any unpaid balance. In addition after giving seven days' written notice to CLIENT, CONSULTANT may, without waiving any claim ar right against the CLIENT and without incurring liability whatsoever to the CLIENT, suspend services and withhold project deliverables due under this Agreement until CONSULTANT has been paid in full all amounts due for services, expenses and charges. K. TERMINATION This Agreement may be terminated by either party for any reason or far convenience by either party upon seven (7) days written notice. Public Standard Aereement (2004 Forin) VER. 6/22/2006 Page 6 of 9 In the event of termination, the CLIENT shall be obligated to the CONSULTANT for payment of amounts due and owing including payment for services performed or furnished to the date and time of termination, computed in accordance with Section III of this Agreement. L. CONTINGENT FEE The CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee warking solely for the CONSULTANT to solicit or secure this Contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from award or making of this Agreement. M. NON-DISCRIMINATION The provisions of any applicable law or ordinance relating to civil rights and discrimination shall be considered part of this Agreement as if fully set forth herein. The CONSULTANT is an Equal Opportunity Employer and it is the policy of the CONSULTANT that all employees, persons seeking employment, subcontractors, subconsultants and vendors are treated without regard to their race, religion, sex, color, national origin, disability, age, sexual orientation, marital status, public assistance status or any other characteristic protected by federal, state or local law. N. CONTROLLING LAW This Agreement is to be governed by the law of the State of Minnesota. O. DISPUTE RESOLUTION CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice of dispute prior to proceeding to formal dispute resolution or exercising their rights under law. Any claims or disputes unresolved after good faith negotiations shall first be submitted to mediation utilizing the Minnesota District Court Rule 114 Roster. Disputes not resolved by mediation shall then be submitted to arbitration in accordance with provisions of the Construction Industry Arbitration Rules of the American Arbitration Association. CONSULTANT and the CLIENT agree to require an equivalent dispute resolution process governing all contractors, sub-contractors, suppliers, consultants, and fabricators concerned with this proj ect. P. SURVIVAL All obligations, representations and provisions made in or given in Section IV of this Agreement will survive the completion of all services of the CONSULTANT under this Agreement or the termination of this Agreement for any reason. Public Standard Aereement (2004 Forin) VER. 6/22/2006 Page 7 of 9 Q. SEVERABILITY Any provision or part of the Agreement held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon CLIENT and CONSULTANT, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. Public Standard Aereement (2004 Forin) VER. 6/22/2006 Page 8 of 9 5ECTION V - SIGNATURES THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, conditions or obligation referring to the subject matter other than contained herein. This Agreement may only be amended, supplemented, modiiied or canceled by a duly executed written instrument signed by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf. CLIENT: Cit o� Hopkins, Minnesota Date CONSULTANT: Bolton & Menk, Inc. . � ike Waltman, P.E., Principal Engineer �� -- ��-�--� f+�a�� . T}�c��t�a:�, P,�., f�ivI1 Clf'i�� 11�tEe�ta�c�' 3/�s Date Public Standard Agreement (2004 Form) VER. 6/22/2006 Page 9 of 9 EXHIBIT I TOPOGRAPHIC SURVEY AND FEASIBILITY STUDY 2016 STREET AND UTILITY IMPROVEMENTS CITY OF HOPKINS, MINNESOTA A. BASIC SERVICES In accordance with the City of Hopkins Capital Improvements Plan, the City has designated the following streets for construction in 2016: ■ 21�` Avenue N, 2nd Street N to 4�' Street N ■ 20`�' Avenue N, Mainstreet to 3rd Street N(extension thereo� ■ 19�' Avenue N, Mainstreet to 1�` Street N ■ 18`�' Avenue N, Mainstreet to 4`i' Street N(extension thereo� ■ 4�' Street N, 21�` Avenue N to 19`�' Avenue N, including parking area along Park ■ 3rd Street N, 18�' Avenue N to 17�' Avenue N ■ 2nd Street N, 20�` Avenue N to 17`r' Avenue N ■ Alley north of 3rd St N, from 18`r' Avenue N to i/z block east A map of these project areas is also attached for reference. Bolton & Menk, Inc. will complete a topographic survey and feasibility study for proposed improvements within the project area. A description of our proposed services is detailed as follows: Task 1: Topographic Survey and Mapping Bolton & Menk, Inc. will complete a topographic survey of the existing conditions along all streets within the project area. The survey will be completed within the right-of-way and will include all visible features such as, but not limited to, pavements, curb lines, manholes, catch basins, valves, sidewalks, turf areas, driveways, power poles, trees, gardens, mailboxes, retaining walls, etc. All underground utility information will be located and described per available as-builts, field markings, and private utility map information. Manhole reports will also be completed for located manholes and catch basins. Right-of-way will be illustrated based on found field monumentation and plat information. Task 2: Feasibility Study and Report In general, the feasibility report will include the assembly of existing conditions, discussion of needs for improvement, preliminary design recommendations and resulting proposed conditions, preliminary estimated costs, and a preliminary assessment roll. A more detailed description of the development of these items is as follows. Bolton & Menk, Inc. will collect record drawings from the City database and review the records for utility age and material. We will also request and utilize pavement j May 7, 201 maintenance reports, sewer videos and logs, and relevant utility maintenance reports to assist in making recommendations. After review of this information, Bolton & Menk will facilitate a meeting with the City of Hopkins Engineering and Public Works Staff to discuss the existing conditions and receive input from the City's Staff regarding their opinions of any necessary improvements andlor known utility problems. With this information, Bolton & Menk will make recommendations for proposed utility replacements. Recommended utility improvements will be drafted in plan view and documented in the feasibility report as proposed conditions. In consideration of necessary utility replacements, the geotechnical evaluation from Braun Intertec, and our own field review of pavement and curb conditions, Bolton & Menk will also make pavement reconstruction or rehabilitation recommendations. Efforts put forth under Task 2 will also include a stormwater analysis of the project area, including further development of the Citywide storm sewer network model, to gauge the effectiveness of the current system. From these findings, preliminary design of recommended drainage improvements will be developed for the roadway corridors. The preliminary design will include identification of a potential solution to the apparently isolated low point causing sediment accumulation located just south of the intersection of 21s` Ave N and 2nd St N. Preliminary coordination with the applicable permitting agencies will also be undertaken to identify potential permitting requirements. Given the linear status of the project, preliminary design of permanent stormwater management features is not anticipated. As part of preliminary design, Bolton & Menk will use AutoCAD Civil 3D software to develop a preliminary street corridor design including preliminary centerline alignments and profiles for streets in need of reconstruction. This preliminary design will be used to identify potential major retaining wall locations, identify preliminary tree removals due to street widening or significant grade changes, and identify potential property needs. Design of retaining walls and property acquisition services are not proposed as part of the feasibility study, however these needs would be identified in the feasibility study as items to be addressed at a later project stage. Bolton & Menk, Inc. will prepare itemized preliminary cost estimates for the proposed improvements throughout the project area. These estimates will be used along with any available plat information to prepare preliminary assessment rolls for the project based on the adopted City assessment policy. Assessment rolls will be developed on a front footage basis and applicable cap amounts for residential properties. A figure will be developed and included in the feasibility report documenting the proposed properties to receive assessments and if easily communicable due to the presence of a consistent cap, assessment amounts shall be displayed on the figure. Preliminary cost estimates for 4`� Street N will be calculated with respect to each side of centerline acknowledging the street is along the border of Minnetonka and Hopkins. Bolton & Menk understands both cities will be paying their respective cost for the project but the City of Hopkins will be leading the project from both a project development and design perspective. 2 May 7, 201 As with all public improvement projects, public engagement is a valuable method for gathering information and opinions. Early in the project development process, Bolton & Menk will prepare and distribute a neighborhood survey form. We will review the results of the surveys for discussion prior to the neighborhood meeting and include the results in the feasibility report. Bolton & Menk will also distribute invitations to and facilitate the neighborhood meeting for discussion about the project. The results of the feasibility study including descriptions of the existing infrastructure, proposed improvements, estimated costs, preliminary assessment roll, and proposed project schedule will be detailed in a written report and presented at a neighborhood meeting and at a City Council meeting (when conducting the Public Hearing). Task 3: Contracted Services By Others Soil boring reports prepared by the geotechnical consultant will serve as the basis of our pavement evaluation. Bolton & Menk will secure a geotechnical consultant as part of Task 3 for investigation of site soils and determination of an assumed R-Value. From this geotechnical report, as discussed above in Task 2, Bolton & Menk will develop a preliminary pavement design and typical section. The evaluations of this report will be summarized for inclusion into the final feasibility study. Attached is a proposal from Braun Intertec who will perform geotechnical evaluation of the project site. Bolton & Menk will also contract with a sanitary sewer televising company to conduct initial investigations and evaluations of the system. An initial estimate of $5,000 for sanitary sewer televising has been included in the agreement budget. If sewer televising is deemed unnecessary based on existing, similar information already on file with the City, these costs will not be incurred. Costs for services by companies other than Bolton & Menk are proposed to be furnished at cost plus 10% overhead fee, consistent with our standard agreement. 3 May 7, 201 The following is a preliminarv schedule for the 2016 Street & Utilitv Improvements: Council Orders Preparation of Feasibility Report ...................................May 19, 2015 Collect Existing Condition Data .................................................... May 25 — May 29, 2015 Survey Work ..................................................................................May 25 — June 19, 2015 Geotechnical Work ........................................................................ May 25 — June 19, 2015 1�` Meeting with City Staff — Discuss Existing Conditions ...............June 22 — July 3, 2015 2nd Meeting with City Staff — Review Proposed Improvements ..... July 13 — July 24, 2015 Preparation of Feasibility Report ......................................................May 6— July 30, 2015 Council Set Public Hearing Date ........................................................... August 18, 2015 Neighborhood Meeting ...................................................... August 31— September 11, 2015 Present Feasibility Report / Conduct Public Hearing / Order Final Plans & Speci�cations ..................................... September 15, 2015 Preparation of Final Plans & Specifications ...............September 15 — November 26, 2015 Approve Final Plans & Speci�cations / Set Bid Date / Set Assessment Hearing Authorize Advertisement for Bids .......................................... December 1, 2015 BidOpening ................................................................................................ January 7, 2015 Council Sets Public Assessment Hearing Date ................................... January 19, 2016 Council Accepts Bids / Conduct Public Assessment Hearing / Adopt Assessment Roll / Award Bid ..................................... February 16, 2016 Construction ........................................................................................ April - October 2016 B. ADDITIONAL SERVICES Consulting services performed other than those authorized under Section LA. shall be considered not part of the Contract Services and may be authorized by the CLIENT as additional services. Additional Services consist of those services which are not generally considered to be Contract Services; or exceed the requirements of the Contract Services; or are not definable prior to the commencement of the project; or vary depending on the technique, procedures or schedule of the project contractor. Additional services may consist of the following: G. May 7, 201 1. Cost of postage for mass mailing (those with greater than 100 recipients). 2. All other services not specifically identified in Section A. May 7, 201 DETAILED WORK PLAN ESTIMATED PER50N-HOURS 2016 STREET & UTILITY IMPROVEMENTS: TOPOGRAPHIC SURVEY & FEASIBILITY 5TUDY CITY OF HOPKINS, MINNESOTA 5/7/2015 CLIENT: CITY OF HOPKINS. MIIVNESOTA �� ROJECT: 2016 STREET & UTILITY IMPROVEMENTS: FEASIBILITY STUDY Principal . En�ineering SurveyMnnn�er SurveyCrew CONSULTANT: BOLTON & MENK, INC. Project Engmeer . Project Surveyor Clericxt Totnts Tnsk No. WorkTxskDescriplion En��ineer Technic�nn /L.S (I-man) 1.0 TOPOGRr1PHIC StiRVEY A1VD MAPPING LI PlatReseareh 4 8 12 12 SetHorizontal xnd Verticat Control 4 8 16 28 13 Topo�Rxphic Survey 9 120 129 1.4 Menhole Reports 2 8 20 30 LS Datn Processinu xnd Mappim, 16 80 96 StiBTOTAL HOLRS: TASK 1 0 0 0 35 104 156 0 295 2.0 FEASIBILITY STtiDY AA'D REPORT 2.1 Review Geotechnicnl Report and Final Recommendalions 2 4 6 22 Review/Compile Exisling Infrnstructure Dxtn (As-builU, Privxte Ulililies, Sewer Videos, etc.) 2 8 16 26 23 Prepare/Mxi1 Resident Questionneire and Review Responses 2 8 10 2.4 Preliminary Pnvement Desi�m and Utitity Reptxcement Recommendxtions 4 4 8 2.5 Preliminxry Stormwater Analysis f 2 32 44 2.6 Preliminxry Roxdwav / Corridor Desi�m 8 20 40 68 2J PreperePreliminxryCostEstimntes 4 f6 16 36 2.8 Prepare Preliminnry Assessment Rolls 16 16 32 2.9 Prepare Written FexsibiliTy Report & Fieures 24 16 16 8 64 2.10 Prepxre Exhibits for Report and Meelin��Presentelions 8 16 12 8 44 2. I I Prepare for xnd Attend Meetines* f 6 f 6 StiBTOTAL HOURS: TASK 2 98 132 f 00 0 0 0 24 354 TOTAL HOURS 98 132 100 35 104 15fi 24 fi49 * meetings include: 2-stnff meelin�s, 1-neighborhood meeting, 2-CiTy Council meetines ESTIMATE OF PROJECT FEES 2016 STREET & UTILITY IMPROVEMENTS: TOPOGRAPHIC SURVEY & FEASIBILITY STUDY CITY OF HOPKINS, MINNESOTA 5/7/2015 CLIENT: CITY OF HOPKINS, MINNESOTA ''• PROJECT: 201(i STREET K UTILITY 1MPROVEMENTS: FEASIBILITY STUDY Principa] Project En�ineerin� Survey Project Survey Crew Contracted CONSULTANT: BOLTON & MENK, 1NC. Clerica] Totals Engineer Bngineer Technician Manager / L.S. Surveyor Q-man) Services TASK AVEIL4GEIL4TE: $I43.00 $I20.00 $98.00 $I24.00 $II0.00 $II5.00 $68.00 1.0 TOPOCRAPHIC SURV�Y AND MAPPINC 1.1 P1atResearch $0.00 $0.00 $0.00 $496.00 $880.00 $0.00 $0.00 $0.00 $1,376.00 1.2 SetHorizonta]andVerticalControl $0.00 $0.00 $0.00 $496.00 $880.00 $1,840.00 $0.00 $0.00 $3,216.00 1.3 Topo�raphic Survey $0.00 $0.00 $0.00 $1,116.00 $0.00 $13,800.00 $0.00 $0.00 $14,916.00 1.4 Manhole Re orts $0.00 $0.00 $0.00 $248.00 $880.00 $2300.00 $0.00 $0.00 $3,428.00 1.5 Data Processing and Mappin� $0.00 $0.00 $0.00 $1,984.00 $8,800.00 $0.00 $0.00 $0.00 $1Q784.00 SUBTOTAL F��S: TASK 1 $0.00 $0.00 $0.00 $4,340.00 $11,440.00 $17,940.00 $0.00 $0.00 $33,720.00 2.0 P�ASIBILITY STUDY AND R�PORT 2.1 Review Geotechnical Report and Final Recommendations $286.00 $480.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $766.00 2.2 Review/Com i]eExistina lnfrastrucmre Data (As-builts, Private Utilities, Sewer Videos, etc.) $286.00 $960.00 $1,568.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,814.00 2.3 Prepare/Mai] Resident Ques6onnaire and Review Responses $286.00 $0.00 $0.00 $0.00 $0.00 $0.00 $544.00 $0.00 $830.00 2.4 Prelimina PavementDesianandUrili Re]acementRecommendations $572.00 $480.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,052.00 2.5 Pre]iminaryStormwaterAnalysis $1,716.00 $3,840.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $5,556.00 2.6 Prelimina Roadwa /CorridorDesian $1,144.00 $2,400.00 $3,920.00 $0.00 $0.00 $0.00 $0.00 $0.00 $7,464.00 2.7 PreparePre]iminaryCostEs[imates $572.00 $1,920.00 $1,�68.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,060.00 2.8 Pre arePrelimina AssessmentRolls $2,288.00 $1,920.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,208.00 2.9 Prepare Written Feasibiliry Report & Figures $3,432.00 $1,920.00 $1,568.00 $0.00 $0.00 $0.00 $544.00 $0.00 $7,464.00 2.10 Pre areHxhibitsforRe ortandMeetinaPresentations $1,144.00 $1,920.00 $1,176.00 $0.00 $0.00 $0.00 $544.00 $0.00 $4,784.00 2.11 Prepare for and Attend Meetin�s"' $2,288.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,288.00 SUBTOTAL P��S: TASK 2 $14,014.00 $15,840.00 $9,800.00 $0.00 $0.00 $0.00 $1,fi32.00 $0.00 $41,28fi.00 3A CONTRACT�D S�RVIC�S BY OTH�RS 3.1 Geotechnica] En�ineerin� by Braun Intertec $11,495.00 $11,495.00 3.2 Sanitary Sewer Televisin� $5,000.00 $�,000.00 SUBTOTAL P��S: TASK 3 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1fi,495.00 $1fi,495.00 TOTAL FEES $14,014.00 $15,840.00 $9,800.00 $4,340.00 $11,440.00 $17,940.00 $1,632.00 $0.00 $91,501.00 *Assumed meetin�s indude: 2-staff meetings, 2-neighborhood meetings, 2-Ciry Counci] meetings � i �1 � L I�_I L � The Science You Build On. May 7, 2015 Michael Waltman, PE Bolton & Menk, Inc. 12224 Nicollet Avenue Burnsville, MN 55337 Braun Intertec Corporation Phone: 952.995.2000 11001 Hampshire Avenue S Fax: 952.995.2020 Minneapolis, MN 55438 Web: braunintertec.com Re: Revised Proposal for a Geotechnical Evaluation 2016 Street and Utility Improvements City of Hopkins, Minnesota Dear Mr. Waltman: Revised Proposal QTB019559 Per your request, Braun Intertec Corporation is pleased to present this revised proposal to perform a geotechnical evaluation for the above-referenced project. Our Understanding of Project The 2016 Street and Utility Improvements project will include utility improvements and pavement reconstruction along the following residential streets: ■ 21st Avenue North, 2nd Street North to 4th Street North ■ 4th Street North, 21st Avenue North to 19th Avenue North ■ 20th Avenue North, Mainstreet to 3rd Street North (extension thereof) ■ 18th Avenue North, Mainstreet to 3rd Street North ■ 2nd Street North, 20th Avenue North to 17th Avenue North ■ 3rd Street North, 18th Avenue North to 17th Avenue North ■ 19th Avenue North, Mainstreet to 1st Street North The total length of streets proposed for reconstruction is approximately 8,400 feet. Scope of Services The following tasks are proposed to help achieve the stated purpose. If unfavorable or unforeseen conditions are encountered at any point during the completion of the tasks that lead us to recommend an expanded scope of services, we will contact you to discuss the conditions before resuming work. Site Access, Staking and Utility Clearance We will stake prospective subsurface exploration locations and obtain surface elevations at those locations using GPS technology. For purposes of linking the GPS data to an appropriate reference, we request that you provide CAD files indicating location/elevation references appropriate for this project. Bolton & Menk, Inc. Revised Proposal QTB019559 May 7, 2015 Page 2 Depending on access requirements, ground conditions or potential utility conflicts, our field crew may alter the exploration locations from those proposed to facilitate accessibility. Prior to drilling or excavating, we will contact Gopher State One Call and arrange for notification to the appropriate utility vendors to mark and clear the exploration locations of public underground utilities. You or your authorized representative are responsible for notifying us before we begin our work of the presence and location of any underground objects or private utilities that are not the responsibility of public agencies. Penetration Test Borings We propose to drill a total of 24 standard penetration test borings per your request, which results in a average spacing between borings of about 350 feet. The borings will be extended 15 feet below the current pavement surfaces. Borings will be performed with a standard truck-mounted drill rig. Penetration tests will be performed at 2 1/2-foot vertical intervals to the proposed depth. At each boring location, we will record the thickness of the existing bituminous and aggregate base. If groundwater is encountered in the boreholes, the depth where it is observed will be recorded on the boring logs. Borehole Abandonment Minnesota Well Code requires sealing of any boring or core that encounters groundwater and is either greater than 25 feet deep or penetrates a confining layer. Based on the proposed boring depths, we currently do not anticipate having to seal any of the boreholes. We will backfill our borings with auger cuttings and sand and seal the surface with a cold-mix bituminous patch material. Sample Review and Laboratory Testing We will return soil samples to our laboratory where a geotechnical engineer will visually classify and log them. To help classify the materials encountered and estimate their engineering properties, we have budgeted to perform 20 moisture content tests and five sieve analyses (through a#200 sieve only) for the proposed project. Reporting Data obtained from the borings and laboratory tests will be used to evaluate the subsurface profile and groundwater conditions, perform engineering analyses related to pavement and utility design and performance and prepare a geotechnical report including: ■ CAD sketches showing exploration locations. ■ Logs of the borings describing the materials encountered and presenting the results of our groundwater measurements and laboratory tests. �3 � i ��+e � �'� f�J��RTEC Bolton & Menk, Inc. Revised Proposal QTB019559 May 7, 2015 Page 3 ■ A summary of the subsurface profile and groundwater conditions. ■ Discussion identifying the site conditions that will impact pavement and utility design and performance, qualifying the nature of their impact, and outlining alternatives for mitigating their impact. ■ Recommendations for preparing pavement subgrades, and the selection, placement and compaction of excavation backfill and other fill, including potential subcut depths. We will submit an electronic copy of the report to you. COSt We will furnish the services described in this revised proposal for the lump-sum fee of $10,450, broken down as follows: Services Fee Engineering, Analysis and Reporting $ 1,930 Drilling and Related Services $ 8,010 Soils Testing $ 510 Tota I $10,450 The above represents a not-to-exceed lump-sum total unless additional services are requested. Our work may extend over several invoicing periods. As such, for work that is performed during the course of each invoicing period, we will submit partial progress invoices. Schedule We anticipate the field exploration can begin within approximately three weeks of written authorization; the field exploration will take about two days to complete. Sample classification and laboratory testing will likely take an additional week. We anticipate we can submit our report approximately five weeks following project authorization. If our proposed scope of services cannot be completed according to this schedule due to circumstances beyond our control, we may need to revise this proposal prior to completing the remaining tasks. General Remarks We will be happy to meet with you to discuss our proposed scope of services further and clarify the various scope components. �a � � � �'� fP'J��RTEC Bolton & Menk, Inc. Revised Proposal QTB019559 May 7, 2015 Page 4 We appreciate the opportunity to present this revised proposal to you. Please sign and return a copy in its entirety. The proposed fee is based on the scope of services described and the assumptions that our services will be authorized within 30 days and that others will not delay us beyond our proposed schedule. Work will be completed under the terms of the Master Subconsultant Agreement for Professional Services dated December 10, 2013 between Bolton & Menk, Inc. and Braun Intertec. To have questions answered or schedule a time to meet and discuss our approach to this project further, please call Neil Lund at 952.995.2284 or Josh Van Abel at 952.995.2310. Sincerely, BRAUN INTERTECC��RATION `-" _ .� . � -''"�� ,'� � , ;.� �- Neil G. Lund, � � Senior Engineer -, �� f� �� l� �� Joshua 1. Van Abel, PE Principal-Senior Engineer The revised proposal is accepted, and you are authorized to proceed. Authorizer's Firm Authorizer's Signature Authorizer's Name (please print or type) Authorizer's Title Date B R �i 1�1 N I NTE RTEC