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IV.5. Approve Right of Way Encroachment Agreement – Pierce Ave North; Stadler (CR 2015-069)• =w � i•� � HOPKINS May 28, 20� 5 Council Repor� 2015-069 Approve Right of Way Er�croachment Agreement -- Pierce Ave North Proposed Action Staff recommer�ds adoptior� of the following motion: Move that Council approves a right af way encroachmer�i agreemeni between the City and the property owners at 8660 Excelsior Boulevard. Overview The properEy a 866� �xcelsior Baulevard (Fastenal business) is being sold and if was discovered #o have a sigr�ificant encroachment ir�fo the public rEght ofi way. The current property ow�ers requested an encroachment agreement to permit an existir�g retainir�g wall to remain vvithin the right of way. The City Attorney and legal counsel representing the sellers have jointly drafted #he attached agreement. City staff recommends appraval of �he encroachmer�t agreement. Primarv Issues to Consider Terms of the agreement �� • Termination clause: either party may terminate upon 60-day r�oiice. City may t�rminate immediately ir� eWent af threat to public heaffh, safety or welfare. • Ar�y disturbance of tha encroachment will be replaced at the sole cost of the property � owners. • Property owners required to rnaintain #he er�croachrr�ent in good repair and must seek City re�iew & ap�roval prior to any modifications. • Praper�y owner must include th� encroachm�nt area as insured premises under their (iability insurance po(icy Sup�oriinq infor�ation • Proposed Encraachment•Agreement • • Photogra of Pierce A�e N showing the retaining wal! f� _. _. _ Steven J. Stadler, Public Worics Director F'ir�ancial Impact: nla Budgeted: Source: Related Documents {CIP, ERP, etc.): Notes: ENCROACHMENT AGREEMENT THIS ENCROACHMENT AGREEMENT ["Agreement") is made on , 2015 ["Effective Date"), by and among the City of Hopkins, a Minnesota �nunicipal corporation ("City"}; and Mary C. Zinsholt as Trustee of the Mary C. Zinsholt Revocabl� Living Tr.ust ("Zinsholt") and Mary C. Zinsholt as Trustee of the Charles R. Hal� Revocable Living Trust ("Holt") (Zinshol� a�d Hol� collectively referred to as "Property Owners"; Ciiy', Zinsholt and Holt are sometimes individually referred as "Party" and collectively as "Parties") RECITALS a. City is the owner oi Pierce Avenue North, a public road in the City of Hopkins, Hennepin County, Minnesota ("The Road"). b. Zinsholt is the ow�.Er af an'undivideci�one�half interest in the reallproperty in � Hennepin County, Minnesata legally described on attachec� Exhibit A("The Property") c. Hol� is the owner of an ur�di�ided one-half interest in The Property. d. The Property is l�nown as 86b0 Excelsior Bouievard, Hoplcins and abuts The Road. e. A dirt berm, covered wiil� %ituminous, and a keystone retaining wall a� The Property owned by �he Praperty Owners encroaches over the east property line anto The Road ["Encroaeh�nent"]. The Encroachment is depicted_on. at�ac�ed Exhibit B. f. The Parties have agreed on terms and conditions for the Property Own�rs to maintain �h� E�craachment and desire to enter into this Agreement to mem�rialize �he agreed terms and conditians. AGREEMENT NOW, THEREFOR�, iti is hereby and herein mutual�y agreed, in consideration of promises and considerations of the Parties as set farth, as follows: 1. The abave Rec�tals and attached Exhibits are a material part of this Agreement and are incorparated h�r�in. 2. The Ci�y hereby gra��s to tl�e Praper�y Owne:rs a no�.-exclusive license within the Road in the current location of the Encroachment as depicted on attached Exhibzt � ("License Area"), subject to th� ��rms atnd conditions of this Agreement. 3. T�� I�icense shall commence upon the EFFective Datie and shall terminate pursuant to Paragraph 6 helow ("Term"] 4. The Pra.perty Owners shaIl, during ihe Term, rnaintain, at Property Owr�ers' sole cos� a�d e�pense, �he current Encraachment impraveme�.�s in good repair and in compliance vvith ali appIicable local, state and federal rules and regulations. In the event the Property Owners desire to imprave the Encroachmen�, Property Owners shall submit a plan, subject to the review and approvaI of the City, and any work s�all stricYly comply wi� the approved plans and shall be a� �he sole cast and expense af the Property Owners. 5. In the event the City desires to make improvemen�s vvithin the Road the City wii� �ake reasonable measures to limit disturi�ance of the Encroachmen�. Any areas of the Encroachrnent that are disturi�ed will �e replaced at the sole cost and expense af th� Property Owners. 6. Ei�her Far�y may terminate, with or witha�t cause, this Agreemen� arid t�e License upon 60-d�ay written notice ta the other Party. The City may terminate this AgreemenY and the License immediateiy upon praviding written �totice in the event the City determines that such termination is necessary to protect the health, safety and welfare af �he public from, as reasanably determi�aed by the City, an immediate threat. Immediately upon termination, tl�e Property Owners shall remove the �ncrQachment from The Road and shall restore, to the reasonable sa�isfac�ion af the City, the License Area to a condition consistent with �he Road in its then-current condition at the sole cost and expense of the Property Owners. I�a �h� event �he Property Owners fail to remove the �ncroachment from The Road and restore the I�icense Area as required herein upon termination, the City ma�r, b�t is no� obligated to, complete such vvork. In such an event, the Property Owners shall pay to the City, within 30 days' natice, the City's reasonable, necessary, and documented eosts for said wark. 7. Th� Praperty Owners shall ir�elude the Licens� Area as i�sur�d premises under their property Iiability insurance policy. Within 10 business days of the Effective Date Property Owners shall provide the City with evidence of said insurance. Said insurance shalI be maintained at ail times during the Term. 8. Pro}�erty Owners h�reby agree that it will indemnify, defend and hald harmless the City of Hoplcins, its elected official, officers, employees, agents and consultants ["Ind�m�ified Parties") against all liabilities, judgements, ciaims, cos�s and expenses including reasonable attarneys' fees, which may occur or arise against the Indemnified Par�ies, arisi�.g from Property Owners' use of the License Area. 9. AlI notices required under ��ais Agre�ment shall be written and delivered eith�r by hand delivery or first class U.S. mail, postage paid, to �he following address: a. If to the City: City of Hopkins � 0 �.0 1S� Street South Hopkins, MN 5534�3 Attn: City Manager b. If to Property Owners: Mary C. Zinsholt, Trust�e 4685 Spring Creek Dr. Excelsior, MN �533�. � 10. T�is Agreem�n� runs with�ihe land and is binding on the Property Own�rs, their heirs, successors and assigns. This Agreement is appurt�nant to The Property anc� may anly be ass'rgr�ed aecordingly. 11. 'I'his Agreemen� a�d I,icense creates no easement or other interest in �ha� part of the License Area beyand that created herein. 3 IN WITNESS WHEREOF, the parties herein have exeeuted this Agreement an the Effective Date CITY OF HOPKINS ItS :� Its STATE OF MINNESOTA) COUNTY OF HENNEP�N) The foregoing instrument was acknawledged before me on , Z015, by municipal corparation. No�ary Public name and title] and [�ame and �i�le), on behalf of the City of Hopkins, a Minnesota � MARY C. ZINSHOLT, AS TRUSTEE of the Mary C. Zinsholt Revocable Living Tr�st MARY C. ZINSHOLT, AS TRUSTEE of the Charles R. Hvlt Revocable Living Trust STAT� �� MINNESQTA] COUNTY OF HENNEPIN) '�`his instrument was acknowledged l�efore me on , z015, by Mary C. Zinsholt as Trustee of �he Mary C. Zinshalt Revocable Living Trust, Notary Public STATE OF MINNESOTA] COUNTY OF HENN�P�N) This instrurnent was aclrnawledged before me an , 20�.5, by Mary C, Zinshal� as Trustee of the Charles R. Holt Revocable Livir�g Trust. No�ary Public Drafted by: Nelson Vlj. Berg Berg Myers Law Offiees, PA 750 Second S� N�, Sui�e 222 Hopkin�, MN 55343 55938614 I.bOC� EXHIBIT A �EGAL D�SCRIPT�ON OF THE PROPERTY Par �. �o�s 87, 88 and 89, Auditor's Subdivisian Na. 239, Hen�epin County, Minn. Par 2: All of the following described iand: Lot b except that part thereof described as follows: Commencing at the Southwes�erly corner of said Lot 6; thence Easterly along the Southerly line of said Lot 6 a distance of 30 feet; thence in a Northerly direction to the Northwesterly corner of said La� 6; �hence Southerly along the Westerly line of said Lot 6�o the point o� begi��ir�g; all o� Lots 7, 8, 9, 7.0, �� and ?Z, Black 9, Anderso�'s 1s� Addi�ion �0 5t. Lauis Park, including tha� par� af �he alley in said Bloek 9, now vacated lying between extensions across it of the West line of said Lot 6 and the East line of said Lot 12, except that part of said Lots which is designated and deiineated as Pareel No. 21, Hennepin Caunty Right of Way Map No. 2. (Torrens Prop�rty, Cer�ifica�� ofTi�le No. 1�37275] .� � � : i � C 1E � � A � i �: � V �XHIBIT B ENCROACHMENT AND LICENSE AREA \\�� �` � .� � + � '� �� ` � �� �� �� � �,_ � �� �� � �o� � . �`� ��`�. (,� � �� ��. w '� �'4� ��'C�l�� i+i O � �J � � �� ��: _ � � `� \� �r� ��,�`� ���ti - � � ,� .Q�� � � C1 lS � ' ~ � � � � � � �^i � $ ���w� � � �, „� —o� c�s � ��a � s as �r s ��-�'" � .sr' sU^nhlgu � , '� �; � CRt1Cf?ETE iWf S � � � f. ' k . �� 7 �` . � soa°.��'�3"r� ''4-.,, �o� f2 , j , ��, � d i �'i� �.E � . � �'s -`--`—v--� , E�rST lME CF j,4fi 12� BLi{, 9,�� f� '� ANU�R5C�1'S !ST RDU. J F 70 57. 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