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IV.1. Minutes of the June 16, 2015 Regular Meeting Proceedings HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS JUNE 16, 2015 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Hopkins City Council was held on Tuesday, June 16, 2015 at 7:01 p.m. in the Council Chambers at City Hall, 1010 First Street South, Hopkins. Mayor Maxwell called the meeting to order with Council Members Halverson, Cummings, Gadd and Kuznia attending. Staff present included City Manager Mornson, City Clerk Domeier, Planning and Development Director Elverum and Assistant City Manager Genellie. ADOPT AGENDA MotionSecond by Cummings. by Gadd. Motion to Adopt Agenda. Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia Nays: None. Motion carried. PRESENTATIONS 1. Oath of Office: Zoning and Planning Commissioners City Clerk Domeier issued the Oath of Public Office for the Zoning and Planning Commission to Mr. James Warden and Mr. Gary Newhouse. Mayor Maxwell thanked the past members and welcomed the new members to the Zoning and Planning Commission. CONSENT AGENDA MotionSecond by Gadd. by Kuznia. Motion to Approve the Consent Agenda. 1. Minutes of the June 2, 2015 Regular Meeting Proceedings 2. Minutes of the June 2, 2015 Work Session following Regular Meeting Proceedings 3. Minutes of the June 9, 2015 Work Session Proceedings 4. Approve Business and Liquor License Renewals (CR2015-071) 5. Approve Temporary On-Sale Liquor Licenses for Raspberry Festival Events (CR2015-070) 6. Approve Tobacco License Application for Oak Ridge Country Club Inc. (CR2015- 072) Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia Nays: None. Motion carried. NEW BUSINESS V. 1. Hennepin County Agreement for Design Assistance and Façade Loan Program (CR2015-073) Planning and Development Director Elverum gave an overview of the Design Assistance and Facade Loan Program. The program will assist business owners make improvements to the outside of their building with improved signage and aesthetic enhancements. Ms. Elverum reviewed the program goals, how the program is proposed to work and how the funds will be HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS JUNE 16, 2015 executed. If approved, staff will negotiate the agreement with Hennepin County and bring back program guidelines to City Council for consideration. Ms. Elverum explained that the agreement will be subject to review by the City Attorney and staff hopes to offer the program on an annual basis. Council Member Cummings asked about the number of businesses that could receive design assistance and the timeframe. Ms. Elverum explained the project capacity is 5-10 businesses and timeframe of the agreement would be within a calendar year. Council Member Gadd asked about façade improvements. Ms. Elverum explained that building owners and tenants will need to work together on the improvements and that the outside enhancements will benefit all of Mainstreet. Mayor Maxwell asked if the improvements would include rear entrances, city contribution, other programs available to businesses and how the program will be marketed. Ms. Elverum explained that many businesses use front and rear entrances so staff is considering including rear entrances in the program. The maximum city contribution to the program would be $5000 and staff will continue to share information about energy improvement programs with business owners. Ms. Elverum explained that staff already has interested candidates and will hope to expand the program as the process moves forward. The program will focus on the core Mainstreet business district and parameters could be expanded if the program is successful. Council Member Halverson asked if the program would include businesses on the half block off of Mainstreet. Ms. Elverum stated that many businesses are just a half block off of the Mainstreet and will be included in the program area. Council Member Kuznia commented that it appears to be a good program to enhance the Mainstreet. Ms. Elverum explained that staff would like to have the agreement and proposed guidelines in place by the middle of July with façade improvements beginning by the end of the year. MotionSecond by Cummings. by Halverson. Motion to authorize staff to negotiate and execute an agreement with Hennepin County to provide funds for a Downtown Hopkins Facade Loan Program, subject to City Attorney review. Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia Nays: None. Motion carried. V. 2. Independent Contractor Agreement – Neighborhood Development Center (CR2015- 074) Planning and Development Director Elverum gave an overview of the Neighborhood Development Center (NDC) program, funding and the goals of the program. The City’s maximum contribution to the program would be $5000. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS JUNE 16, 2015 Council Member Cummings asked if businesses could participate in both programs. Ms. Elverum explained that businesses could participate is both programs as they will complement the other programs and services that are being offered. Council Member Gadd asked about the intent to work with businesses along the Southwest Light Rail Transit area. Ms. Elverum explained that NDC did help businesses survive the construction of the Green Line LRT project and has assisted business owners in the Blake Road area. Mayor Maxwell asked if program would be offered city wide. Ms Elverum explained that the focus on is the downtown area but with broader boundaries. Mayor Maxwell asked that staff continue to connect business owners to all the programs available to them. MotionSecond by Gadd. by Cummings. Motion to approve the Independent Contractor Agreement between the City of Hopkins and the Neighborhood Development Center (NDC). Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia Nays: None. Motion carried. ANNOUNCEMENTS  Hopkins Park Reinvestment Plan Open House at City Hall, Thursday, June 18, 6-8 p.m.  Music in the Park begins Thursday, June 18 at Downtown Park.  Next City Council meeting is scheduled for July 7, 2015.  City Hall parking lot will be closed for two weeks beginning Friday, June 19 for reconstruction.  City Manager Mornson gave an update on the Mainstreet reconstruction project. Phase one paving is scheduled to be complete by the end of next week. Phase two of the Mainstreet project begins following the Raspberry Festival.  Mayor Maxwell wished everyone a safe Fourth of July Holiday and encouraged residents to continue to support Hopkins businesses especially during the Mainstreet reconstruction project. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Cummings, second by Kuznia, the meeting was unanimously adjourned at 7:34 p.m. OPEN AGENDA – PUBLIC COMMENTS AND CONCERNS The City Council did not receive any comments or concerns. Respectfully Submitted, Debbie Vold HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS JUNE 16, 2015 COUNCIL MEMBERS ____________________________________ ____________________________________ ____________________________________ ____________________________________ ATTEST: _________________________________ ____________________________________ Eugene J. Maxwell, Mayor Amy Domeier, City Clerk