2016-2020 Capital Improvement Plan (C.I.P.); HarkessCITY OF HOPKINS
FINANCE DEPARTMENT
MEMORANDUM
Date: July 9, 2015
To: Mayor & City Council
From: Christine Harkess, Finance Director
Subject: 2015-20109 Capital Improvement Plan (C.I.P.)
Attached is a proposed CIP which has undergone several staff revisions. At the work session we
will review the 2016-2020 documents and incorporate any changes from the work session
discussion.
Included in this packet are the following –
1.Summary of changes in the 2016-2020 CIP
2.The cash flow statements by fund
3.Project reports summarized by year, department and funding source for the years 2016-
2020
4.Map of the street projects for the next 5 years (page 14 of PDF)
5.Report from Oertel Architects on the condition of the PW Garage (pages 25-40 of PDF)
Individual project sheets providing a description of the project, justification, and funding source
are not included but can be provided if you are interested in reviewing them. Please let me know
if you’d like to review the individual project sheets and I will email them to you. There are a
total of 89 individual project sheets.
Not all funds are balanced as we are working with Ehlers to update our Financial Management
Plan. We will discuss the changes and our options to balance all funds.
The presentation on Tuesday will be put up on the SMART board for ease of discussion. There
are a lot of components and this will ensure we are all at the same point for the discussion and
will allow staff to highlight items of interest easier.
SUMMARY OF CHANGES – 2016-2020 CIP
Capital Improvement Fund
1.All Art Center items have been removed from the CIP and put into the Arts Center Fund
per the Financial Management Plan.
2.All building and contents related items are now in the CIP and not spread between the
ERP and CIP.
3.The Activity Center gymnasium roof and Raspberry room roofs were moved from 2016
to 2018; and the lower roof replacement was moved from 2017 to 2018 to put all the roof
replacements projects together to get better pricing.
4.Activity Center multi-purpose gymnasium improvements scheduled for 2015 were
moved to 2016.
5.Activity Center Lounge/Computer Lab/Library tables and chair replacement cost was
adjusted down by $2,500 to more accurately reflect cost.
6.Activity Center added in 2016 a sound system for the Harmony Hill room at a cost of
$6,000. The current system in non-functional.
7.Activity Center added in 2017 costs to remodel the former Historical Society area.
8.Police carpet replacement of $40,000 was moved from 2016 to 2018.
9.Fire Department carpet and apparatus floor refinishing were broken into two projects and
the apparatus floor refinishing was moved to 2018.
10.City Hall lobby upgrade was moved from 2016 at a cost of $110,000 to 2018 at a cost of
$150,000.
11.Public Works wash bay and air handler replacements were deleted from 2015 as they will
now be part of the Public Works garage upgrade which was added to the CIP at a cost of
$340,000 exclusive of the Enterprise Funds shares.
12.Public Works added in 2016 replacement of the gate operators at a cost of $20,000. The
current gate operators are at end of life and replacement parts are no longer available.
13.Fire Department added in 2019 the replacement of classroom chairs - $21,789 and tables
- $7,800. The classroom is heavily used by city and public and the room needs to remain
presentable and functional.
Park Dedication Fund
The Park Board is in the middle of a Park Reinvestment Plan. Input has been received from the
public and is being incorporated into the plan by the consultant. We expect the plan to be
completed in mid-August and presented at a council work session in September. In the interim
the following modifications to the plan have been made.
1.Cottageville Park pavilion was added in 2016 at a cost of $250,000
2.Shady Oak beach improvements were added in 2016 for $13,300, in 2017 for $16,500
and in 2019 for $11,500.
3.Items may change in years and amounts as the Park Reinvestment Plan is completed.
Communications Fund
1.No changes from prior CIP.
MSA Fund
1.No changes from prior CIP.
PIR Fund
1.Bonds are projected to be sold each year we have a street project.
2.Annual Street Overlay Program was added at a cost of $250,000 in 2016 and increasing
each year by $25,000.
3.Annual Sign Management program was added at a cost of $20,000 each year.
4.Residential street improvements
2016
a. - $3,815,000
PIR
i. - $2,505,000 – increase of $965,000
1.Residential street projects decreased by $300,000
2.Eight Ave LRT Corridor - $500,000
3.RR plan design for quiet zone moved from 2015
4.Blake Road corridor - $100,000
5.Excelsior Blvd retaining wall - $300,000
6.Repair parking lot 600 sidewalk & curb - $30,000
7.Repair Excelsior Blvd median pavers - $40,000
SA
ii. - $1,310,000 – increase of $250,000
1.Residential street projects
2017
b. - $6,293,600
PIR
i. - $4,229,600 increase of $1,438,600
1.Increased residential street projects decreased by $500,000
2.Eight Avenue corridor added at a cost of $1,018,600
3.Blake Road corridor improvements of $250,000 increased to
$875,000.
SA
ii. - $2,064,000 – increase of $1,000,000
1.Residential street improvements
2018
c. - $4,112,600
PIR
i. - $3,212,600 – increase of $787,600
1.Residential street improvements decreased by $500,000.
2.Blake Road corridor improvements that were in at a cost of
$600,000 were increased to $1,567,600
SA
ii. - $900,000 – increase of $150,000
1.Residential street improvements
2019
d. - $4,737,600
PIR
i. - $3,237,600 – increase of $1,737,600
1.Residential street improvements were increased by $325,000
2.Blake Road corridor improvements were added at a cost of
$1,067,600
SA
ii. - $1,500,000 – increase of $750,000
2020
e. - $4,080,000
PIR
i. - $2,195,000
SA
ii. - $1,885,000
Water Fund
1.Residential street improvements
a.2016 - $866,000 – increase of $80,000. Residential street improvements
increased by $200,000, Public Works garage upgrade was increased by $30,000
and the Eight Ave LRT corridor project at $155,000 was moved to 2017 and
increased by $10,000.
b.2017 - $1,665,000 – increase of $1,265,000; residential street improvements
increased by $1,100,000 and the Eight Ave LTR corridor project was moved from
2016.
c.2018 - $1,200,000 – increase of $350,000; residential street improvements
increased $100,000 and the Blake Road corridor improvements increased
$250,000
d.2019 - $1,768,000 – increase of $1,500,000; residential street improvements
increased by $1,000,000 and Blake Road corridor improvements were added at
$500,000.
e.2020 - $1,510,000
Sanitary Sewer Fund
1.Residential street improvements
a.2016 - $630,000 – increase of $330,000; Residential street improvement increased
by $425,000, Eight Ave LRT project of $100,000 moved to 2017. PW garage
upgrade increased by $5,000.
b.2017 - $600,000 – increase of $260,000 for residential street improvements and
the Eight Ave LRT project of $100,000 was moved to 2017.
c.2018 – $875,000 – increase of $400,000; Residential street improvement
increased by $175,000 and Blake Road corridor improvements increased by
$225,000
d.2019 - $1,053,000 – increase of $755,000; Residential street improvements
increased by $380,000 and Blake Road corridor improvements were added for
$375,000.
e.2020 - $760,000
Storm Sewer Fund
1.Residential street improvements
a.2016 - $526,000 – increase of $130,000. Residential street improvements
increased $250,000, Public Works garage project increased by $30,000 and the
Eight Ave LRT project of $150,000 was moved to 2017 and costs increased to
$305,000.
b.2017 - $926,000 – increase of $685,000; $380,000 for residential street
improvements and the Eight Ave LRT project was moved from 2016 to 2017.
c.2018 - $371,000 – increase of $50,000 for residential street improvements
d.2019 - $540,000 – increase of $350,000 for residential street improvements
e.2020 - $710,000
Pavilion Fund
1.2016 –$125,000 - project costs decreased by $150,000
a.Overhead door project of $40,000 was moved to 2019 and costs increased to
$65,000
b.Roof replacement project of $140,000 moved to 2017
c.Exterior sign project cost of $40,000 added
2.2017 – $347,000 - project costs increased $296,000
a.Roof replacement moved from 2016
b.Desiccant replacement of dehumidification system increased by $1,000
c.Engineering fees of $200,000 added as we begin the project of replacing the
refrigeration system in the floor
d.Restroom and lobby floor improvement moved to 2018 and costs decreased by
$10,000
3.2018 – $2,676,000 – project costs increased by $2,582,500
a.Refrigeration system and arena floor replacement moved up from 2020
b.Restroom and lobby floor improvements moved from 2017
c.Overhead door improvement moved from 2016
d.Skate Tile replacement project added at a cost of $75,000
e.Entry and lobby door replacement project increased from $7,000 to $18,000
f.Painting of exterior building costs increased $6,000
g.Painting of the arena ceiling and bar joists increased by $8,000
h.Mezzanine rooftop unit replacement was moved to 2019
4.2019 – $41,000 – project costs increased by $31,500
a.Mezzanine rooftop unit was moved from 2018 and costs increased $3,500
b.HHS Team Room rooftop unit replacement costs increased by $1,500
5.2020 – no projects currently scheduled
Art Center Fund
1.2016 - $103,100 – project costs increased by $41,175
a.Re-landscaping of east and west faces of building was moved from 2015 - $3,600
b.Restroom improvements added - $1,200
c.Chairs & tables added - $17,800
d.Jaycee Studio curtain system added - $30,000
e.Replace stage flooring added - $30,000
f.Improve theater sound system added - $10,500
g.Seal floors in kitchen and restrooms added - $10,000
h.Entryway planters deleted - $2,800
2.2017 - $331,125 – project costs increased by $11,125
a.Restroom improvements added - $2,000
b.Storage and hanging display system - $3,125 – moved from 2016
c.Interior door renovations added - $6.000
3.2018 - $107,274 – project costs increased by $55,274
a.Remodeling of administrative office moved from 2016 - $50,000
b.Storage cabinets for catering kitchen added - $5,574
4.2019 – No projects currently scheduled
5.2020 - $36,500
a.Carpeting in various rooms and hallway - $21,500
b.Seal floor in kitchen and restrooms - $15,000
FACILITIES & BUILDINGS7/9/2015
CAPITAL IMPROVEMENTS FUND (305)
ActualActualProjectedProjectedProjectedProjectedProjectedProjected
20132014201520162017201820192020
Working Capital Beginning Year
135,687194,214255,974264,753(177,380)(143,267)(451,983)(491,832)
Revenues:
Interest(646)1,6821,2801,324(887)(716)(2,260)(2,459)
Transfers from General Fund
Tax Levy(red per FMP)123,687123,94253,00035,000150,000175,000125,000150,000
Total Revenues123,041125,62454,28036,324149,113174,284122,740147,541
Expenditures:
C.I.P. Projects64,51463,86445,500478,457115,000483,000162,589118,000
Transfer to General Fund
Total Expenditures64,51463,86445,500478,457115,000483,000162,589118,000
Working Capital Year End194,214255,974
264,753(177,380)(143,267)(451,983)(491,832)(462,291)
2015 Projects
Public Works Garage Upgrade - engineering20,000
Activity Center - Fencing/Landscaping
13,000
Activity Center - Multi-purpose Gym Improvements - moved to 2016
-
PW - Wash Bay Roof Replacement delete and do with garage upgrade
-
PW - Wash Bay Air Handler Replacement delete and do with garage upgrade
-
PW - Fuel Management System Upgrade 12,500
45,500
2016 Projects
28,000Fire Dept - Repl carpet
340,000Public Works Garage Upgrade (total project = $570,000 - $230K from Ent Funds)
Activity Center - Multi-purpose Gym Improvements 67,000
Activity Center Lounge/Computer Lab/Library - tables and chairs17,457
Activity Center - Harmony Hill Sound System - New item
6,000
PW - garage openers New item
20,000
478,457
2017 Projects
15,000Activity Center - dishwasher
100,000Activity Center - Former Historical Society Area
115,000
2018 Projects
150,000City Hall Lobby Upgrade
Police Dept - replace carpet40,000
28,000Fire Dept - Repl apparatus floor finish
105,000Activity Ctr - replace gymnasium roof
80,000Activity Center - Raspberry Room roof replacement
80,000Activity Center - lower roof repl
483,000
2019 Projects
18,000PW - overhead door repl
115,000City Hall - roof repl
21,789Fire - classroom chairs
7,800Fire -classroom tables
162,589
2020 Projects
58,000Replace carpeting
10,000PW - repl wash
50,000PW - garage roof repl
118,000
PARK CAPITAL IMPROVEMENTS FUND (301)7/9/2015
ActualActualProjectedProjectedProjectedProjectedProjectedProjected
20132014201520162017201820192020
82,902139,565141,30537,018(300,871)(212,097)(384,160)(242,885)
Working Capital Beginning Year
Revenues:
Taxes (from matured Park Bonds)62495
Interest3111,8431,4131,111(9,026)(6,363)(11,525)(7,287)
Dedication fees000000
Joint Rec refunds6,2676,0006,0006,0006,0006,0006,000
Franchise Fees (gas/elec) 2014 incr 83,27085,30085,30085,30085,30085,30085,300
Franchise Fees (gas/elec) 2012 incr45,019210,000210,000210,000210,000210,000210,000
Transfer in Franchise Fees *200,000
Hennepin County Grant150,000
Met Council - easememt/grant
Grants - Private Foundations
Donations - general19,18112,050
Donations - benches1,000
Transfer in - Storm Sewer for Cottaeville Park351,966
g
Total Revenues176,822494,644502,713302,411292,274294,937289,775294,013
Expenditures:
C.I.P. Projects113,158133,938600,000633,300196,500460,000141,500660,000
Cottageville Property Acquisition351,966
Skate Park commitment7,0007,0007,0007,0007,0007,0007,000
Total Expenditures120,158492,904607,000640,300203,500467,000148,500660,000
37,018(300,871)(212,097)(384,160)(242,885)(608,871)
Working Capital Year End139,565141,305
2015 Projects
2015 Items REMOVED
Interlachen Warming House60,00070,000 Burnes Park - warming house
Cotta150,000geville Park Play Equip30,000 Oakes Park - picnic shelter
Cottagev180,000ille Park Play Equip - CDBG Funds40,000 Oakes Park - Lighting
Cottagev200,000ille Park Improvements25,000 Valley Park - construct storage building
50,000600,000 Depot Recreation Area
2016 Projects
Burnes Park Play Equipment50,0002019 Projects
Cottagev250,000ille Park - phase II imprv50,000 Burnes Park - Lighting
Downtown Park - Rehab30,00070,000 Harley Hopkins Park - Warming House
Cottagev250,000ille Park Pavilion50,000 Harley Hopkins Park - Lighting
Shady Oak Beach Improve.11,50013,300 Shady Oak Beach Improve.
141,500633,300
2017 Projects2020 Projects
Hilltop Park - play 100,000equipment20,000 Central Park Tennis Courts
Valley Park - play equipment400,00080,000 Central Park Warming House
Shady Oak Beach Improve.50,00016,500 Interlachen Park - Lights
50,000196,500 Interlachen Park - Warming House
Maetzold Field Play Equipment60,000
2018 Projects Maetzold Field Warming House80,000
Park Valley - play equpment660,00060,000
Burnes Park - resurface tennis courts20,000
Oakes Park - tennis courts20,000
Valley Park - warming house60,000
Burns Park - splash pad300,000
460,000
This is an estimate of projects to be completed. The Park CIP is on hold until the Park Investment Plan is completed and reviewed by the Park Board. The
plan will come to council in September.
7/9/2015
MUNICIPAL STATE AID FUND (302)
ActualActualProjectedProjectedProjectedProjectedProjectedProjected
20132014201520162017201820192020
2,064,148467,786513,07415,63915,71715,796(1,084,125)(689,546)
Working Capital Beginning Bal
Revenues:
State MSA Funds, projects446,66200000400,000400,000
State MSA Advance2,022,202
Interest Earnings(5,873)23,7632,565787979(5,421)(3,448)
Hennepin County -SOR Land Reimb2,271,909122,186
Shady Oak Rd - Land Sale proceeds3,698
Bond issue1,630,000
Total Revenues2,716,3962,168,1511,632,565787979394,579396,552
Transfer Out for Projects
CIP State Aid Projects
Highway 7 & 5th Ave Traffic Signal167,077
Shady Oak Rd - Co Rd 615,3691,099,020500,000
Shady Oak Rd ROW Purchase 1,814,674758,729
Shady Oak Rd Land Acqusition2,293,859134,539
Mainstreet Rehabilitation1,630,000
ARTery - 8th Ave S128,624
County Road 3 - EB700,000
Sixth St S 11th - 12th Ave400,000
()
Misc Expenses31,7791,951
Total Expenditures4,312,7582,122,8632,130,000001,100,00000
15,63915,71715,796(1,084,125)(689,546)(292,993)
Working Capital Ending Balance467,786513,074
includes cash, interest rcvbl, & A/P
Cash Balance 12/31/20XX1,216,1252,970,112
ESTIMATED Cash Balance 12/31/20XX2,472,6772,472,7552,472,8341,372,9131,767,492
Amount owed Hennepin County as of 12-31-14(2,573,403)
Total cost of Shady Oak Road project is estimated at $27 million. Hopkins share is $4 million not including the land acquisition line item
an acquson cossa excee
Ldiititthtd
reimbursement34,302
Cash Flow AnalysisP.I.R. FUND (501)7/9/2015
ActualProjectedProjectedProjectedProjectedProjectedProjected
2014201520162017201820192020
Working Capital Beginning Year2,341,0892,238,6421,631,2831,554,8961,575,2561,377,5211,167,926
Revenues:
Property Taxes8,247
Special Assessment Revenues - from levy181,546164,10700000
Special Assessment Revenues - Prepaid62,000262,000412,800180,000300,000377,000
Interest28,40010,0747,3416,9977,0896,1995,256
Bond Proceeds 1,849,4662,800,0003,553,0006,000,0003,932,6004,437,6003,750,000
Transfer In - matured bonds (excess)
Total Revenues2,067,6593,036,1813,822,3416,419,7974,119,6894,743,7994,132,256
Expenditures:
C.I.P. Projects1,550,0803,255,0002,505,0004,229,6003,212,6003,237,6002,195,000
C.I.P. Projects - Special Assm310,0001,310,0002,064,000900,0001,500,0001,885,000
Transfers for SA Debt collected thru Assm
Debt Service Transfers - 2007B14,81517,18219,54838,8350
Debt Service Transfers - 2010A - Imprv58,53661,35864,18067,00269,82480,79483,045
Debt Service Transfers - 2010B - Rfdg
Debt Service Transfers (prepaids to DS funds)
rise Funds546,675
Transfer Out - Bond Proceeds to Enterp
Total Expenditures2,170,1063,643,5403,898,7286,399,4374,317,4244,953,3944,298,045
Working Capital Year End2,238,6421,631,2831,554,8961,575,2561,377,5211,167,9261,002,136
Total Projects Scheduled (CIP & SA)1,550,0803,565,0003,815,0006,293,6004,112,6004,737,6004,080,000
WATER FUND - WORKING CAPITAL PROJECTION7/9/2015
ActualActualProjectedProjectedProjectedProjectedProjectedProjected
20132014201520162017201820192020
76,872597,73173,581165,107379,255439,824489,396472,677
Working Capital Beginning Yea
r
Revenues:
Operating Revenues1,468,9561,487,4511,485,0001,544,4001,606,1761,670,4231,737,2401,806,730
Othe14,32710,398158,533165,235172,272179,661187,418195,564
r
Interest1393,736000000
Grants/Other Govt Fundin9,580
g
Gain on Sale of Asset21,855
Bond Issuance860,000200,000800,0001,500,0001,100,0001,700,0001,500,000
Total Revenues2,365,2771,511,1651,843,5332,509,6353,278,4482,950,0843,624,6583,502,294
Expenditures:
Operation Expense1,069,7411,237,6691,073,8461,111,2441,150,0271,190,2491,231,9691,275,245
Other Exp - bond issuance-fiscal fee
Other Exp - int on current bonds64,62055,944000
Other Exp - int on refunded bonds2,700
Other Exp - int on 2009 bonds22,85021,35019,72517,88715,96313,900
Other Exp - int on 2012 bonds13,37912,52911,62910,7299,8298,929
Other Exp - int on 2013 bonds17,43116,43115,43114,38113,28112,181
Other Exp -est interest on Future Bonds
029,60072,600100,600144,402178,806
Equipment Replacement Items06,80035,00026,8000
Capital Improvements462,660425,139250,000866,0001,665,0001,200,0001,768,0001,510,000
Principal Bond payment260,000
Principal Bond payment - refunded175,000180,000
Principal Bond pmnt - 2009 debt50,00050,00050,00050,00055,00055,00055,000
y
Principal Bond pmnt - 2012 debt40,00040,00045,00045,00045,00045,00045,000
y
Principal Bond pmnt - 2013 debt50,00050,00050,00055,00055,00055,000
y
Principal Bond pmnt - Future Deb
013,33366,667166,667239,933353,199
yt
Capital Lease PW Facilit1045,00045,00045,00045,00045,00045,00045,000
(y)()
Total Expenditures1,857,0212,028,7521,752,0062,295,4873,217,8792,900,5133,641,3773,562,260
Chane in available funds508,256517,58791,527214,14860,56949,57116,71959,967
g()()()
Inventor chane520
yg
Bond Premium/Discount Exp12,5516,563
()
Working Capital Ending Yea597,73173,581165,107379,255439,824489,396472,677412,710
r
(1) Capital Lease moved to Storm Sewer - back to water fund in 2014
(water/sprinkler)
Rate History 2014 - 2019 financial data was taken from the Utility Master Plan done by City Engineer (revenues adjusted)
1984 $0.85
1993 $1.05Notes -
master plan rates fixture/no surchare option
1997 $1.10Income - 2008 and forward used utilit
y(g)
2000 $1.20
2005 $1.40
Per Utility Master Plan (10/07)
2008 $1.65Equipmen
t
2009 $1.862015 - phone sstem
y
2010 $1.902016 - 3/4 ton utilit truck
y
2011 $1.94/2.40 - not incr, left at $1.902017 - 1/2 ton truck
2012 $1.96 / 2.40
2013 $2.02 / 2.40
2014 $2.10 / 2.50
2015 $2.18 / 2.60
projected rate
2016 $2.25 / 2.70
increases
2017 $2.35 / 2.85
2018 $2.45 / 3.00
these are the correct rates per the UMP
SEWER FUND - WORKING CAPITAL PROJECTION7/9/2015
ActualActualProjectedProjectedProjectedProjectedProjectedProjected
20132014201520162017201820192020
Working Capital Beginning Year394,411229,722116,280448,106790,3771,075,7161,370,0251,578,664
Revenues:
Operating Revenues1,981,5802,011,8972,399,7002,496,6002,593,5002,696,1002,804,4002,912,700
Grants/Other Govt Funding86,445
Other17,90314,01620,00020,00020,00020,00020,00020,000
Interest333,3522911,1201,9762,6893,4253,947
Bond Issuance490,0000650,000575,000850,0001,000,000740,000
Total Revenues2,489,5162,115,7102,419,9913,167,7203,190,4763,568,7893,827,8253,676,647
Expenditures:
Operation Expense551,763545,842570,253589,319609,053629,484650,634672,533
MWCC Charges (3% inflation)1,222,8931,281,3541,319,7951,359,3881,400,1701,442,1751,485,4401,530,004
Other - Bond Issuance-fiscal fees
Interest Expense 45,01541,89628,45026,57524,46322,18719,82517,200
Interest Expense - 2012 Debt2,9492,7492,5492,3492,1491,949
Interest Expense - 2013 Debt9,9189,3188,7198,1197,5196,919
Interest Expense - Future Debt019,50035,45058,50084,352100,406
Equipment Replacement Items06,80033,60026,400180,800
Capital Improvements773,923238,4680630,000600,000875,0001,053,000760,000
Principal Bond payment (2009)70,00060,00060,00065,00065,00065,00070,00070,000
Principal Bond payment (2012)10,00010,00010,00010,00010,00010,00010,000
Principal Bond payment (2013)30,00030,00030,00030,00030,00030,000
Principal Bond payments Future Debt0043,33381,667138,266204,867
Capital Lease (PW Facility) (1)050,00050,00050,00050,00050,00050,00050,000
Total Expenditures2,663,5942,227,5602,088,1642,825,4492,905,1373,274,4813,619,1863,644,677
Change in available funds(174,078)(111,850)331,826342,271285,339294,309208,63931,969
Inventory change900
Bond Premium/Discount Exp9,299(1,592)
Working Capital Ending Year229,722116,280448,106790,3771,075,7161,370,0251,578,6641,610,633
(1) Capital Lease moved to Storm Sewer - back in fund in 2014
2014 - 2018 financial data was taken from the Utilit Master Plan done b Cit Eninee
Rate Histor
yyyygr
1983 $1.50
1989 $1.75
1991 $2.00
1993 $2.50Notes
-
1999 $2.25 Rate DECREASE Income - 2008 and forward used utility master plan rates (no fixture option)
2006 $2.50 rate increaseEquipmen
t
Per Utility Master Plan (10/07)2015 - phone system
2008 $2.702016 - 3/4 ton utility truck
2009 $3.102017 - generator
2010 $3.402020 - Jet Vactor
2011 $3.70 - act 3.60
2012 $3.75
2013 $3.90
2014 $4.10
2015 $4.30
2016 $4.55
projected rate
2017 $4.80
increases
2018 $5.10
these are the correct rates per the UMP
STORM SEWER FUND - WORKING CAPITAL PROJECTION7/9/2015
ActualActualProjectedProjectedProjectedProjectedProjectedProjected
2014201520162017201820192020
2013
Working Capital Beginning Year744,314883,002508,676700,0611,006,6371,247,2741,423,5631,539,335
Revenues:
Operating Revenues794,630797,899797,899797,899797,899797,899797,899797,899
Other4,9734,9995,0005,0005,0005,0005,0005,000
Interest(1,717)8,1591,2721,7502,5173,1183,5593,848
Bond Issuance380,000400,000500,000900,000350,000500,000700,000
Total Revenues1,177,886811,0571,204,1711,304,6491,705,4161,156,0171,306,4581,506,747
Expenditures:
Operation Expense177,656247,948252,907257,965263,124268,387273,755279,230
Other - Bond Issuance-fiscal fees
Bond Interest - existing35,43730,439
Bond Interest - 2009 refunded bonds1,875
Bond Interest - 2010 bonds14,58513,62312,48511,1739,6297,805
Bond Interest - 2012 bonds5,6815,2814,8814,4814,0813,681
Bond Interest - 2013 bonds7,7387,3386,8886,3885,8885,388
026,20051,40058,30069,00084,700
Interest Expense - Future Debt
Capital Outlay (per ERP)000000
Cottageville Property purchase351,966
Cottageville Park Storm Water Mgmt
Capital Improvements506,675322,057470,000526,000926,000371,000540,000710,000
2009 Principal Bond payment120,000125,000125,000
2010 Principal Bond payment70,00065,00070,00070,00070,00070,00075,00080,000
2012 Principal Bond payment15,00015,00020,00020,00020,00020,00020,00020,000
2013 Principal Bond payment20,00020,00025,00025,00025,00025,000
026,66760,000120,000143,333176,668
Principal Bond payments Future Debt
Capital Lease - PW Facility (1)120,00025,00025,00025,00025,00025,00025,00025,000
Total Expenditures1,044,7681,182,4101,012,786998,0741,464,778979,7291,190,6861,417,471
Change in available funds133,118(371,353)191,385306,576240,637176,289115,77289,276
Inventory change372275
Bond Premium/Discount Exp (net)5,198(3,248)
Working Capital Ending Year883,002508,676700,0611,006,6371,247,2741,423,5631,539,3351,628,611
(1) In 2012 this includes Water, Sewer & Storm Sewer transfers; in 2014 transfer returned to normal level
Rate History (per month)
1989 $4.75 per quarter
1991 $6.00 per quarter
1992 $2.50
1993 $3.00
1998 $3.20
1999 $4.00
2006 $4.50
2009 $5.00
PAVILION - ICE ARENA - WORKING CAPITAL PROJECTIONS7/9/2015
ActualActualProjectedProjectedProjectedProjectedProjectedProjected
2014201520162017201820192020
2013
Working Capital Beginning Year
141,036117,122 (45,594) (51,095) (113,365) (388,779) (2,983,678) (2,933,361)
Revenues:
Operating Revenues359,961 369,371 387,840 407,232 427,593 448,973 471,421 494,992
Leases38,000
Levy per FMP65,000 65,000 65,000 65,000 65,000
Other7,224 14,655 10,000 10,000 10,000 10,000 10,000 10,000
Donations (bleacher heating)
Interest(191) 877
Transfer In3,873
Total Revenues404,994 388,776 462,840 482,232 502,593 523,973 546,421 504,992
Expenditures:
Operation Expense351,064 374,117 385,341 396,901 408,808 421,072 433,704 446,715
Capital Outlay - ERP7,833 179,983 - - - - - -
Capital Improvements- - 60,000 125,000 347,000 2,676,000 41,000
Equip Certif - principal15,000 20,000 20,000 20,000 20,000 20,000 20,000
Equip Certif - interest3,130 2,937 3,000 2,600 2,200 1,800 1,400 1,000
Payment on Interfund Loan18,752 3,068 - -
Total Expenditures380,779 575,105 468,341 544,501 778,008 3,118,872 496,104 467,715
Change in available funds24,215 (186,329) (5,501) (62,269) (275,415) (2,594,899) 50,317 37,277
Bond Premium/Discount Exp (net)(301) (301)
Working Capital Ending Year141,036 (45,594) (51,095) (113,365) (388,779) (2,983,678) (2,933,361) (2,896,084)
Pavilion Projects
CIP201560,000 Evaporator Condenser Replacement
CIP201695,000 Indoor Turf Replacement
CIP201630,000 Exterior Sign
125,000
CIP2017140,000 Roof Replacement
CIP20177,000 Desiccant Repl of Dehumidification System
CIP2017200,000 Refrigerations System - Engineering
347,000
CIP201835,000 Skate Tile Lobby Improvement
CIP201865,000 Overhead Door Relacement
p
CIP201875,000 Skate Tile Replacement
CIP20182,400,000Refrieration Euiment & Area Floor Relacement
gqpp
CIP201825,000 Entry & Lobby Door Replacement
CIP201828,000 Paint Pavilion Exterior
CIP201848,000 Painting the Arena Ceiling and Bar Joist
2,676,000
CIP201930,000 Mezzanine Rooftop Unit Replacement
CIP201911,000 HHS Team Room Rooftop Unit Replacement
41,000
City of Hopkins, MN
CAPITAL IMPROVEMENT PLAN
20162020
thru
PROJECTS BY YEAR
Project NameProject #Priority Project Cost
Department
2016
Activity Center - Multi Purpose/Gym Improvements267,000Activity Center
14-CIP-AC002
Activity Ctr - Lounge/Comptr/Lib - Tables & Chairsn/a17,547Activity Center
16-CIP-AC034
Activity Center - Harmony Hill Sound SystemActivity Center26,000
16-CIP-AC036
Arts Center - Re-landscape E & W faces of building23,600Arts Center
13-CIP-AR001
Arts Center - Restroom ImprovementsArts Center11,200
13-CIP-AR002
Arts Center - Chairs & TablesArts Center117,800
16-CIP-AC001
Arts Center - Jaycee Studio Curtain SystemArts Center230,000
16-CIP-AC002
Arts Center - Replace Stage FlooringArts Center111,000
16-CIP-AC004
Arts Center - Improve Theater Sound SystemArts Center110,500
16-CIP-AC005
Arts Center - Seal Floors in Restroom & KitchenArts Center110,000
16-CIP-AC006
Technology Improvement - Council Chambers & Studion/a12,500Communications
13 CIP-CM001
8th Ave Parking FacilityDevelopmentn/a4,000,000
12-CIP-D408
Fire - Replace Carpet and Apparatus Floor Finishn/a28,000Fire
08-CIP-FD019
Pavilion Indoor Turf ReplacementPavilionn/a95,000
10-CIP-P319
Pavilion Exterior SignPavilionn/a30,000
16-CIP-P326
Public Works Garage UpgradePublic Works: Bldg/Equip Serv1570,000
13-CIP-B011
PW - Gate OperatorsPublic Works: Bldg/Equip Servn/a20,000
16-CIP-B004
Skate ParkPublic Works: Parksn/a7,000
08-CIP-P003
Burnes Park - Play EquipmentPublic Works: Parksn/a50,000
13-CIP-P043
Cottageville Park - Phase II ImprovementsPublic Works: Parksn/a250,000
13-CIP-P054
Rehab Downtown ParkPublic Works: Parksn/a70,000
14-CIP-P001
Cottageville Park PavilionPublic Works: Parksn/a400,000
16-CIP-P001
Residential Street Improvements and UtilitiesPublic Works: Streets/Trafficn/a4,100,000
01-CIP-S101
Citywide Concrete AlleysPublic Works: Streets/Trafficn/a75,000
01-CIP-S103
Plan, Design and Implement Railroad Quiet Zonen/a25,000Public Works: Streets/Traffic
11-CIP-S120
Pedestrian & Bicycle Access ImprovementsPublic Works: Streets/Trafficn/a25,000
13-CIP-S040
Blake Road Corridor ImprovementsPublic Works: Streets/Trafficn/a350,000
15-CIP-S001
Excelsior Boulevard Retaining WallPublic Works: Streets/Trafficn/a600,000
16-CIP-S040
Street Overlay ImprovementsPublic Works: Streets/Trafficn/a250,000
16-CIP-S041
Street Sign ManagementPublic Works: Streets/Trafficn/a20,000
16-CIP-S042
Repair Parking Lot 600 Sidewalk & CurbPublic Works: Streets/Trafficn/a30,000
16-CIP-S043
Eighth Avenue LRT CorridorPublic Works: Transportationn/a500,000
01-CIP-S503
Repair Excelsior Blvd Median PaversPublic Works: Transportationn/a40,000
16-CIP-S044
Storm Drainage System Maintenance - Alley Repairsn/a21,000Public Works: Utilities
01-CIP-U002
St. Louis Park Emergency ConnectionPublic Works: Utilitiesn/a211,000
08-CIP-U010
Shady Oak Beach ImprovementsRecreation340,000
16-CIP-R003
11,994,147
Total for 2016
2017
Activity Center - DishwasherActivity Center415,000
14-CIP-AC004
Activity Center - Former Historical Society AreaActivity Center1100,000
16-CIP-AC035
Arts Center - Replace Rooftop HVAC UnitsArts Centern/a320,000
08-CIP-AR013
Arts Center - Restroom ImprovementsArts Center12,000
13-CIP-AR002
Arts Center - Storage & Hanging, Display SystemsArts Center13,125
13-CIP-AR004
Friday, July 10, 2015
Page 1
Project NameProject #Priority Project Cost
Department
Arts Center - Interior Door RenovationsArts Center26,000
16-CIP-AC007
Technology Improvement - Council Chambers & Studion/a23,000Communications
13 CIP-CM001
Pavilion Roof ReplacementPavilion1140,000
09-CIP-P026
Pavilion - Desiccant Repl of Dehumidification Systn/a7,000Pavilion
10-CIP-P320
Pavilion - Refrigeration System - Engineering Feesn/a200,000Pavilion
16-CIP-P327
Skate ParkPublic Works: Parksn/a7,000
08-CIP-P003
Hilltop Park - Play EquipmentPublic Works: Parksn/a100,000
08-CIP-P014
Valley Park - Play EquipmentPublic Works: Parksn/a80,000
08-CIP-P015
Residential Street Improvements and UtilitiesPublic Works: Streets/Trafficn/a6,600,000
01-CIP-S101
Citywide Concrete AlleysPublic Works: Streets/Trafficn/a80,000
01-CIP-S103
Pedestrian & Bicycle Access ImprovementsPublic Works: Streets/Trafficn/a25,000
13-CIP-S040
Blake Road Corridor ImprovementsPublic Works: Streets/Trafficn/a3,375,000
15-CIP-S001
Street Overlay ImprovementsPublic Works: Streets/Trafficn/a275,000
16-CIP-S041
Street Sign ManagementPublic Works: Streets/Trafficn/a20,000
16-CIP-S042
Eighth Avenue LRT CorridorPublic Works: Transportationn/a4,033,600
01-CIP-S503
Storm Drainage System Maintenance - Alley Repairsn/a21,000Public Works: Utilities
01-CIP-U002
Shady Oak Beach ImprovementsRecreation350,000
16-CIP-R003
15,482,725
Total for 2017
2018
Activity Center - Replace Gymnasium RoofActivity Centern/a105,000
08-CIP-AC018
Activity Center - Raspberry Room Roof Replacementn/a80,000Activity Center
08-CIP-AC024
Activity Center - Lower Roof ReplacementActivity Centern/a80,000
09-CIP-AC031
Arts Center - Replace Lobby CarpetArts Centern/a52,000
09-CIP-AR027
Arts Center - Remodel Administrative OfficesArts Center250,000
14-CIP-AR004
Art Center - Storage Cabinets for Catering KitchenArts Center35,274
16-CIP-AC003
City Hall Lobby UpgradeCity Hall Administrationn/a150,000
09-CIP-CH030
Technology Improvement - Council Chambers & Studion/a15,000Communications
13 CIP-CM001
Fire - Replace Carpet and Apparatus Floor Finishn/a28,000Fire
08-CIP-FD019
Pavilion Restroom/Lobby Floor ImprovementPavilionn/a35,000
07-CIP-P313
Pavilion Overhead Door ImprovementPavilionn/a65,000
07-CIP-P314
Pavilion - Skate Tile ReplacementPavilionn/a75,000
10-CIP-P317
Pavilion - Refrigeration Equip & Arena Floor Repln/a2,400,000Pavilion
10-CIP-P318
Pavilion Entry and Lobby Door ReplacementPavilion325,000
13-CIP-P324
Pavilion - Paint Exterior BuildingPavilion128,000
13-CIP-P325
Pavilion Painting the Arena Ceiling and Bar JoistPavilion148,000
14-CIP-P010
Replace Carpet - Police StationPolicen/a40,000
08-CIP-PD016
Skate ParkPublic Works: Parksn/a7,000
08-CIP-P003
Park Valley - Play EquipmentPublic Works: Parksn/a60,000
08-CIP-P010
Burnes Park - Resurface Tennis CourtsPublic Works: Parksn/a20,000
08-CIP-P011
Oakes Park - Tennis CourtsPublic Works: Parksn/a20,000
13-CIP-P044
Valley Park - Warming HousePublic Works: Parksn/a60,000
13-CIP-P045
Burnes Park Splash PadPublic Works: Parksn/a300,000
14-CIP-P002
Residential Street Improvements and UtilitiesPublic Works: Streets/Trafficn/a3,450,000
01-CIP-S101
County Road 3Public Works: Streets/Trafficn/a2,300,000
01-CIP-S104
Sixth Street South (11th to 12th Avenue South)Public Works: Streets/Trafficn/a500,000
01-CIP-S504
Plan, Design and Implement Railroad Quiet Zonen/a200,000Public Works: Streets/Traffic
11-CIP-S120
Pedestrian & Bicycle Access ImprovementsPublic Works: Streets/Trafficn/a25,000
13-CIP-S040
Blake Road Corridor ImprovementsPublic Works: Streets/Trafficn/a7,610,650
15-CIP-S001
Street Overlay ImprovementsPublic Works: Streets/Trafficn/a300,000
16-CIP-S041
Street Sign ManagementPublic Works: Streets/Trafficn/a20,000
16-CIP-S042
Light Rail Transit Stations (3)Public Works: Transportationn/a500,000
01-CIP-S502
Storm Drainage System Maintenance - Alley Repairsn/a21,000Public Works: Utilities
01-CIP-U002
18,674,924
Total for 2018
Friday, July 10, 2015
Page 2
Project NameProject #Priority Project Cost
Department
2019
City Hall Roof ReplacementCity Hall Administrationn/a115,000
09-CIP-CH029
Fire - Classroom ChairsFiren/a21,789
16-CIP-FD001
Fire - Classroom TablesFiren/a7,800
16-CIP-FD002
Pavilion Mezzanine Rooftop Unit ReplacementPavilion130,000
13-CIP-P321
Pavilion HHS Team Room Rooftop Unit ReplPavilion111,000
13-CIP-P322
Public Works - Replace Overhead DoorsPublic Works: Bldg/Equip Servn/a90,000
08-CIP-B023
Skate ParkPublic Works: Parksn/a7,000
08-CIP-P003
Burnes Park - LightingPublic Works: Parksn/a50,000
13-CIP-P046
Harley Hopkins Park - Warming HousePublic Works: Parksn/a30,000
13-CIP-P056
Harley Hopkins Park - LightingPublic Works: Parksn/a50,000
13-CIP-P057
Residential Street Improvements and UtilitiesPublic Works: Streets/Trafficn/a5,575,000
01-CIP-S101
Blake Road Corridor ImprovementsPublic Works: Streets/Trafficn/a7,110,650
15-CIP-S001
Street Overlay ImprovementsPublic Works: Streets/Trafficn/a325,000
16-CIP-S041
Street Sign ManagementPublic Works: Streets/Trafficn/a20,000
16-CIP-S042
Storm Drainage System Maintenance - Alley Repairsn/a22,000Public Works: Utilities
01-CIP-U002
Lift Station # 4Public Works: Utilitiesn/a160,000
08-CIP-U001
Shady Oak Beach ImprovementsRecreation335,000
16-CIP-R003
13,660,239
Total for 2019
2020
Art Center - Various Rooms and Hallway (Carpet)n/a21,500Arts Center
09-CIP-AR028
Arts Center - Seal Floors in Restroom & KitchenArts Center115,000
16-CIP-AC006
City Hall - Replace CarpetingCity Hall Administrationn/a58,000
08-CIP-B010
Public Works - Replace Wash Bay RoofPublic Works: Bldg/Equip Servn/a50,000
08-CIP-B021
Public Works Garage Roof ReplacementPublic Works: Bldg/Equip Servn/a50,000
09-CIP-B034
Central Park Tennis CourtsPublic Works: Parksn/a20,000
05-CIP-P202
Central Park - Warming HousePublic Works: Parksn/a400,000
13-CIP-P050
Interlachen Park - LightingPublic Works: Parksn/a50,000
13-CIP-P059
Maetzold Field - Play EquipmentPublic Works: Parksn/a60,000
13-CIP-P062
Maetzold Field - Warming HousePublic Works: Parksn/a80,000
13-CIP-P063
Residential Street Improvements and UtilitiesPublic Works: Streets/Trafficn/a6,660,000
01-CIP-S101
Street Overlay ImprovementsPublic Works: Streets/Trafficn/a350,000
16-CIP-S041
Street Sign ManagementPublic Works: Streets/Trafficn/a20,000
16-CIP-S042
7,834,500
Total for 2020
67,646,535
GRAND TOTAL
Friday, July 10, 2015
Page 3
City of Hopkins, MN
CAPITAL IMPROVEMENT PLAN
20162020
thru
PROJECTS BY DEPARTMENT
DepartmentProject#Priority20162017201820192020 Total
Activity Center
Activity Center - Replace Gymnasium Roofn/a105,000
08-CIP-AC018105,000
Activity Center - Raspberry Room Roof Replacementn/a80,000
08-CIP-AC02480,000
Activity Center - Lower Roof Replacementn/a80,000
09-CIP-AC03180,000
Activity Center - Multi Purpose/Gym Improvements267,000
14-CIP-AC00267,000
Activity Center - Dishwasher415,000
14-CIP-AC00415,000
Activity Ctr - Lounge/Comptr/Lib - Tables & Chairsn/a17,547
16-CIP-AC03417,547
Activity Center - Former Historical Society Area1100,000
16-CIP-AC035100,000
Activity Center - Harmony Hill Sound System26,000
16-CIP-AC0366,000
Activity Center Total
90,547115,000265,000 470,547
Arts Center
Arts Center - Replace Rooftop HVAC Unitsn/a320,000
08-CIP-AR013320,000
Arts Center - Replace Lobby Carpetn/a52,000
09-CIP-AR02752,000
Art Center - Various Rooms and Hallway (Carpet)n/a21,500
09-CIP-AR02821,500
Arts Center - Re-landscape E & W faces of building23,600
13-CIP-AR0013,600
Arts Center - Restroom Improvements11,2002,000
13-CIP-AR0023,200
Arts Center - Storage & Hanging, Display Systems13,125
13-CIP-AR0043,125
Arts Center - Remodel Administrative Offices250,000
14-CIP-AR00450,000
Arts Center - Chairs & Tables117,800
16-CIP-AC00117,800
Arts Center - Jaycee Studio Curtain System230,000
16-CIP-AC00230,000
Art Center - Storage Cabinets for Catering Kitchen35,274
16-CIP-AC0035,274
Arts Center - Replace Stage Flooring111,000
16-CIP-AC00411,000
Arts Center - Improve Theater Sound System110,500
16-CIP-AC00510,500
Arts Center - Seal Floors in Restroom & Kitchen110,00015,000
16-CIP-AC00625,000
Arts Center - Interior Door Renovations26,000
16-CIP-AC0076,000
Arts Center Total
558,999
84,100331,125107,27436,500
City Hall Administration
City Hall - Replace Carpetingn/a58,000
08-CIP-B01058,000
City Hall Roof Replacementn/a115,000
09-CIP-CH029115,000
City Hall Lobby Upgraden/a150,000
09-CIP-CH030150,000
City Hall Administration Total
150,000115,00058,000 323,000
Communications
Technology Improvement - Council Chambers & Studion/a12,50023,00015,000
13 CIP-CM00150,500
Communications Total
50,500
12,50023,00015,000
Development
8th Ave Parking Facilityn/a4,000,000
12-CIP-D4084,000,000
Development Total
4,000,000 4,000,000
Friday, July 10, 2015
Page 1
DepartmentProject#Priority20162017201820192020 Total
Fire
Fire - Replace Carpet and Apparatus Floor Finishn/a28,00028,000
08-CIP-FD01956,000
Fire - Classroom Chairsn/a21,789
16-CIP-FD00121,789
Fire - Classroom Tablesn/a7,800
16-CIP-FD0027,800
Fire Total
28,00028,00029,589 85,589
Pavilion
Pavilion Restroom/Lobby Floor Improvementn/a35,000
07-CIP-P31335,000
Pavilion Overhead Door Improvementn/a65,000
07-CIP-P31465,000
Pavilion Roof Replacement1140,000
09-CIP-P026140,000
Pavilion - Skate Tile Replacementn/a75,000
10-CIP-P31775,000
Pavilion - Refrigeration Equip & Arena Floor Repln/a2,400,000
10-CIP-P3182,400,000
Pavilion Indoor Turf Replacementn/a95,000
10-CIP-P31995,000
Pavilion - Desiccant Repl of Dehumidification Systn/a7,000
10-CIP-P3207,000
Pavilion Mezzanine Rooftop Unit Replacement130,000
13-CIP-P32130,000
Pavilion HHS Team Room Rooftop Unit Repl111,000
13-CIP-P32211,000
Pavilion Entry and Lobby Door Replacement325,000
13-CIP-P32425,000
Pavilion - Paint Exterior Building128,000
13-CIP-P32528,000
Pavilion Painting the Arena Ceiling and Bar Joist148,000
14-CIP-P01048,000
Pavilion Exterior Signn/a30,000
16-CIP-P32630,000
Pavilion - Refrigeration System - Engineering Feesn/a200,000
16-CIP-P327200,000
Pavilion Total
125,000347,0002,676,00041,000 3,189,000
Police
Replace Carpet - Police Stationn/a40,000
08-CIP-PD01640,000
Police Total
40,000 40,000
Public Works: Bldg/Equip Serv
Public Works - Replace Wash Bay Roofn/a50,000
08-CIP-B02150,000
Public Works - Replace Overhead Doorsn/a90,000
08-CIP-B02390,000
Public Works Garage Roof Replacementn/a50,000
09-CIP-B03450,000
Public Works Garage Upgrade1570,000
13-CIP-B011570,000
PW - Gate Operatorsn/a20,000
16-CIP-B00420,000
Public Works: Bldg/Equip Serv Total
590,00090,000100,000 780,000
Public Works: Parks
Central Park Tennis Courtsn/a20,000
05-CIP-P20220,000
Skate Parkn/a7,0007,0007,0007,000
08-CIP-P00328,000
Park Valley - Play Equipmentn/a60,000
08-CIP-P01060,000
Burnes Park - Resurface Tennis Courtsn/a20,000
08-CIP-P01120,000
Hilltop Park - Play Equipmentn/a100,000
08-CIP-P014100,000
Valley Park - Play Equipmentn/a80,000
08-CIP-P01580,000
Burnes Park - Play Equipmentn/a50,000
13-CIP-P04350,000
Oakes Park - Tennis Courtsn/a20,000
13-CIP-P04420,000
Valley Park - Warming Housen/a60,000
13-CIP-P04560,000
Burnes Park - Lightingn/a50,000
13-CIP-P04650,000
Central Park - Warming Housen/a400,000
13-CIP-P050400,000
Cottageville Park - Phase II Improvementsn/a250,000
13-CIP-P054250,000
Harley Hopkins Park - Warming Housen/a30,000
13-CIP-P05630,000
Harley Hopkins Park - Lightingn/a50,000
13-CIP-P05750,000
Interlachen Park - Lightingn/a50,000
13-CIP-P05950,000
Maetzold Field - Play Equipmentn/a60,000
13-CIP-P06260,000
Friday, July 10, 2015
Page 2
DepartmentProject#Priority20162017201820192020 Total
Maetzold Field - Warming Housen/a80,000
13-CIP-P06380,000
Rehab Downtown Parkn/a70,000
14-CIP-P00170,000
Burnes Park Splash Padn/a300,000
14-CIP-P002300,000
Cottageville Park Pavilionn/a400,000
16-CIP-P001400,000
Public Works: Parks Total
2,178,000
777,000187,000467,000137,000610,000
Public Works: Streets/Traffic
Residential Street Improvements and Utilitiesn/a4,100,0006,600,0003,450,0005,575,0006,660,000
01-CIP-S10126,385,000
Citywide Concrete Alleysn/a75,00080,000
01-CIP-S103155,000
County Road 3n/a2,300,000
01-CIP-S1042,300,000
Sixth Street South (11th to 12th Avenue South)n/a500,000
01-CIP-S504500,000
Plan, Design and Implement Railroad Quiet Zonen/a25,000200,000
11-CIP-S120225,000
Pedestrian & Bicycle Access Improvementsn/a25,00025,00025,000
13-CIP-S04075,000
Blake Road Corridor Improvementsn/a350,0003,375,0007,610,6507,110,650
15-CIP-S00118,446,300
Excelsior Boulevard Retaining Walln/a600,000
16-CIP-S040600,000
Street Overlay Improvementsn/a250,000275,000300,000325,000350,000
16-CIP-S0411,500,000
Street Sign Managementn/a20,00020,00020,00020,00020,000
16-CIP-S042100,000
Repair Parking Lot 600 Sidewalk & Curbn/a30,000
16-CIP-S04330,000
Public Works: Streets/Traffic Total
5,475,00010,375,00014,405,65013,030,6507,030,000 50,316,300
Public Works: Transportation
Light Rail Transit Stations (3)n/a500,000
01-CIP-S502500,000
Eighth Avenue LRT Corridorn/a500,0004,033,600
01-CIP-S5034,533,600
Repair Excelsior Blvd Median Paversn/a40,000
16-CIP-S04440,000
Public Works: Transportation Total
540,0004,033,600500,000 5,073,600
Public Works: Utilities
Storm Drainage System Maintenance - Alley Repairsn/a21,00021,00021,00022,000
01-CIP-U00285,000
Lift Station # 4n/a160,000
08-CIP-U001160,000
St. Louis Park Emergency Connectionn/a211,000
08-CIP-U010211,000
Public Works: Utilities Total
232,00021,00021,000182,000 456,000
Recreation
Shady Oak Beach Improvements340,00050,00035,000
16-CIP-R003125,000
Recreation Total
40,00050,00035,000 125,000
GRAND TOTAL
11,994,14715,482,72518,674,92413,660,2397,834,500 67,646,535
Friday, July 10, 2015
Page 3
City of Hopkins, MN
CAPITAL IMPROVEMENT PLAN
20162020
thru
PROJECTS BY FUNDING SOURCE
SourceProject#Priority20162017201820192020Total
AC - Arts Center Fund
Arts Center - Replace Rooftop HVAC Unitsn/a320,000
08-CIP-AR013320,000
Arts Center - Replace Lobby Carpetn/a52,000
09-CIP-AR02752,000
Art Center - Various Rooms and Hallway (Carpet)n/a21,500
09-CIP-AR02821,500
Arts Center - Re-landscape E & W faces of building23,600
13-CIP-AR0013,600
Arts Center - Restroom Improvements11,2002,000
13-CIP-AR0023,200
Arts Center - Storage & Hanging, Display Systems13,125
13-CIP-AR0043,125
Arts Center - Remodel Administrative Offices250,000
14-CIP-AR00450,000
Arts Center - Chairs & Tables117,800
16-CIP-AC00117,800
Arts Center - Jaycee Studio Curtain System230,000
16-CIP-AC00230,000
Art Center - Storage Cabinets for Catering Kitchen35,274
16-CIP-AC0035,274
Arts Center - Replace Stage Flooring130,000
16-CIP-AC00430,000
Arts Center - Improve Theater Sound System110,500
16-CIP-AC00510,500
Arts Center - Seal Floors in Restroom & Kitchen110,00015,000
16-CIP-AC00625,000
Arts Center - Interior Door Renovations26,000
16-CIP-AC0076,000
AC - Arts Center Fund Total
103,100331,125107,27436,500 577,999
CI - Capital Improvement Fund
Activity Center - Replace Gymnasium Roofn/a105,000
08-CIP-AC018105,000
Activity Center - Raspberry Room Roof Replacementn/a80,000
08-CIP-AC02480,000
City Hall - Replace Carpetingn/a58,000
08-CIP-B01058,000
Public Works - Replace Wash Bay Roofn/a10,000
08-CIP-B02110,000
Public Works - Replace Overhead Doorsn/a18,000
08-CIP-B02318,000
Fire - Replace Carpet and Apparatus Floor Finishn/a28,00028,000
08-CIP-FD01956,000
Replace Carpet - Police Stationn/a40,000
08-CIP-PD01640,000
Activity Center - Lower Roof Replacementn/a80,000
09-CIP-AC03180,000
Public Works Garage Roof Replacementn/a50,000
09-CIP-B03450,000
City Hall Roof Replacementn/a115,000
09-CIP-CH029115,000
City Hall Lobby Upgraden/a150,000
09-CIP-CH030150,000
Public Works Garage Upgrade1340,000
13-CIP-B011340,000
Activity Center - Multi Purpose/Gym Improvements267,000
14-CIP-AC00267,000
Activity Center - Dishwasher415,000
14-CIP-AC00415,000
Activity Ctr - Lounge/Comptr/Lib - Tables & Chairsn/a17,457
16-CIP-AC03417,457
Activity Center - Former Historical Society Area1100,000
16-CIP-AC035100,000
Activity Center - Harmony Hill Sound System26,000
16-CIP-AC0366,000
PW - Gate Operatorsn/a20,000
16-CIP-B00420,000
Fire - Classroom Chairsn/a21,789
16-CIP-FD00121,789
Fire - Classroom Tablesn/a7,800
16-CIP-FD0027,800
CI - Capital Improvement Fund Total
478,457115,000483,000162,589118,000 1,357,046
CT - Cable Franchise Fees
Technology Improvement - Council Chambers & Studion/a12,50023,00015,000
13 CIP-CM00150,500
Friday, July 10, 2015
Page 1
SourceProect#Priorit20162017201820192020Total
jy
CT - Cable Franchise Fees Total
12,50023,00015,000 50,500
ED - Economic Development Fund
8th Ave Parking Facilityn/a4,000,000
12-CIP-D4084,000,000
ED - Economic Development Fund Total
4,000,000 4,000,000
GU - Other Governmental Units
County Road 3n/a1,600,000
01-CIP-S1041,600,000
Eighth Avenue LRT Corridorn/a2,445,000
01-CIP-S5032,445,000
Blake Road Corridor Improvementsn/a250,0002,500,0005,168,0505,168,050
15-CIP-S00113,086,100
Cottageville Park Pavilionn/a100,000
16-CIP-P001100,000
Shady Oak Beach Improvements326,70033,50023,500
16-CIP-R00383,700
Excelsior Boulevard Retaining Walln/a300,000
16-CIP-S040300,000
GU - Other Governmental Units Total
676,7004,978,5006,768,0505,191,550 17,614,800
MS - Municipal State Aid Streets
County Road 3n/a700,000
01-CIP-S104700,000
Sixth Street South (11th to 12th Avenue South)n/a400,000
01-CIP-S504400,000
MS - Municipal State Aid Streets Total
1,100,000 1,100,000
PA - Pavilion Fund
Pavilion Restroom/Lobby Floor Improvementn/a35,000
07-CIP-P31335,000
Pavilion Overhead Door Improvementn/a65,000
07-CIP-P31465,000
Pavilion Roof Replacement1140,000
09-CIP-P026140,000
Pavilion - Skate Tile Replacementn/a75,000
10-CIP-P31775,000
Pavilion - Refrigeration Equip & Arena Floor Repln/a2,400,000
10-CIP-P3182,400,000
Pavilion Indoor Turf Replacementn/a95,000
10-CIP-P31995,000
Pavilion - Desiccant Repl of Dehumidification Systn/a7,000
10-CIP-P3207,000
Pavilion Mezzanine Rooftop Unit Replacement130,000
13-CIP-P32130,000
Pavilion HHS Team Room Rooftop Unit Repl111,000
13-CIP-P32211,000
Pavilion Entry and Lobby Door Replacement325,000
13-CIP-P32425,000
Pavilion - Paint Exterior Building128,000
13-CIP-P32528,000
Pavilion Painting the Arena Ceiling and Bar Joist148,000
14-CIP-P01048,000
Pavilion Exterior Signn/a30,000
16-CIP-P32630,000
Pavilion - Refrigeration System - Engineering Feesn/a200,000
16-CIP-P327200,000
PA - Pavilion Fund Total
125,000347,0002,676,00041,000 3,189,000
PDF- Park Dedication Fund
Central Park Tennis Courtsn/a20,000
05-CIP-P20220,000
Skate Parkn/a7,0007,0007,0007,000
08-CIP-P00328,000
Park Valley - Play Equipmentn/a60,000
08-CIP-P01060,000
Burnes Park - Resurface Tennis Courtsn/a20,000
08-CIP-P01120,000
Hilltop Park - Play Equipmentn/a100,000
08-CIP-P014100,000
Valley Park - Play Equipmentn/a80,000
08-CIP-P01580,000
Burnes Park - Play Equipmentn/a50,000
13-CIP-P04350,000
Oakes Park - Tennis Courtsn/a20,000
13-CIP-P04420,000
Valley Park - Warming Housen/a60,000
13-CIP-P04560,000
Burnes Park - Lightingn/a50,000
13-CIP-P04650,000
Friday, July 10, 2015
Page 2
SourceProect#Priorit20162017201820192020Total
jy
Central Park - Warming Housen/a400,000
13-CIP-P050400,000
Cottageville Park - Phase II Improvementsn/a250,000
13-CIP-P054250,000
Harley Hopkins Park - Warming Housen/a30,000
13-CIP-P05630,000
Harley Hopkins Park - Lightingn/a50,000
13-CIP-P05750,000
Interlachen Park - Lightingn/a50,000
13-CIP-P05950,000
Interlachen Park - Warming Housen/a50,000
13-CIP-P06050,000
Maetzold Field - Play Equipmentn/a60,000
13-CIP-P06260,000
Maetzold Field - Warming Housen/a80,000
13-CIP-P06380,000
Rehab Downtown Parkn/a70,000
14-CIP-P00170,000
Burnes Park Splash Padn/a300,000
14-CIP-P002300,000
Cottageville Park Pavilionn/a250,000
16-CIP-P001250,000
Shady Oak Beach Improvements313,30016,50011,500
16-CIP-R00341,300
PDF- Park Dedication Fund Total
2,119,300
640,300203,500467,000148,500660,000
PF - Private Sector Funds
Cottageville Park Pavilionn/a50,000
16-CIP-P00150,000
PF - Private Sector Funds Total
50,000 50,000
PI - PIR/General Obligation Bonds
Residential Street Improvements and Utilitiesn/a1,200,0002,000,0001,000,0001,825,0001,825,000
01-CIP-S1017,850,000
Citywide Concrete Alleysn/a15,00016,000
01-CIP-S10331,000
Eighth Avenue LRT Corridorn/a500,0001,018,600
01-CIP-S5031,518,600
Sixth Street South (11th to 12th Avenue South)n/a100,000
01-CIP-S504100,000
Plan, Design and Implement Railroad Quiet Zonen/a25,000200,000
11-CIP-S120225,000
Pedestrian & Bicycle Access Improvementsn/a25,00025,00025,000
13-CIP-S04075,000
Blake Road Corridor Improvementsn/a100,000875,0001,567,6001,067,600
15-CIP-S0013,610,200
Excelsior Boulevard Retaining Walln/a300,000
16-CIP-S040300,000
Street Overlay Improvementsn/a250,000275,000300,000325,000350,000
16-CIP-S0411,500,000
Street Sign Managementn/a20,00020,00020,00020,00020,000
16-CIP-S042100,000
Repair Parking Lot 600 Sidewalk & Curbn/a30,000
16-CIP-S04330,000
Repair Excelsior Blvd Median Paversn/a40,000
16-CIP-S04440,000
PI - PIR/General Obligation Bonds Total
2,505,0004,229,6003,212,6003,237,6002,195,000 15,379,800
RF - Refuse Fund
Public Works - Replace Wash Bay Roofn/a10,000
08-CIP-B02110,000
Public Works - Replace Overhead Doorsn/a18,000
08-CIP-B02318,000
Public Works Garage Upgrade190,000
13-CIP-B01190,000
RF - Refuse Fund Total
90,00018,00010,000 118,000
SA - Special Assessment
Residential Street Improvements and Utilitiesn/a1,250,0002,000,000900,0001,500,0001,885,000
01-CIP-S1017,535,000
Citywide Concrete Alleysn/a60,00064,000
01-CIP-S103124,000
SA - Special Assessment Total
1,310,0002,064,000900,0001,500,0001,885,000 7,659,000
SF - Sanitary Sewer Fund
Residential Street Improvements and Utilitiesn/a600,000500,000500,000500,000750,000
01-CIP-S1012,850,000
Eighth Avenue LRT Corridorn/a100,000
01-CIP-S503100,000
Public Works - Replace Wash Bay Roofn/a10,000
08-CIP-B02110,000
Friday, July 10, 2015
Page 3
SourceProect#Priorit20162017201820192020Total
jy
Public Works - Replace Overhead Doorsn/a18,000
08-CIP-B02318,000
Lift Station # 4n/a160,000
08-CIP-U001160,000
Public Works Garage Upgrade130,000
13-CIP-B01130,000
Blake Road Corridor Improvementsn/a375,000375,000
15-CIP-S001750,000
SF - Sanitary Sewer Fund Total
630,000600,000875,0001,053,000760,000 3,918,000
SU - Storm Sewer Fund
Residential Street Improvements and Utilitiesn/a450,000600,000350,000500,000700,000
01-CIP-S1012,600,000
Eighth Avenue LRT Corridorn/a305,000
01-CIP-S503305,000
Storm Drainage System Maintenance - Alley Repairsn/a21,00021,00021,00022,000
01-CIP-U00285,000
Public Works - Replace Wash Bay Roofn/a10,000
08-CIP-B02110,000
Public Works - Replace Overhead Doorsn/a18,000
08-CIP-B02318,000
Public Works Garage Upgrade155,000
13-CIP-B01155,000
SU - Storm Sewer Fund Total
526,000926,000371,000540,000710,000 3,073,000
TF - Tax Increment Financing
Light Rail Transit Stations (3)n/a500,000
01-CIP-S502500,000
TF - Tax Increment Financing Total
500,000 500,000
WF - Water Fund
Residential Street Improvements and Utilitiesn/a600,0001,500,000700,0001,250,0001,500,000
01-CIP-S1015,550,000
Eighth Avenue LRT Corridorn/a165,000
01-CIP-S503165,000
Public Works - Replace Wash Bay Roofn/a10,000
08-CIP-B02110,000
Public Works - Replace Overhead Doorsn/a18,000
08-CIP-B02318,000
St. Louis Park Emergency Connectionn/a211,000
08-CIP-U010211,000
Public Works Garage Upgrade155,000
13-CIP-B01155,000
Blake Road Corridor Improvementsn/a500,000500,000
15-CIP-S0011,000,000
WF - Water Fund Total
866,0001,665,0001,200,0001,768,0001,510,000 7,009,000
GRAND TOTAL
67,715,445
12,013,05715,482,72518,674,92413,660,2397,884,500
Friday, July 10, 2015
Page 4
City of Hopkins Public Works Department
Review of Conditions with Recommendations for Upgrade and Repair
Performed by:
Oertel Architects
May 27, 2015
Hopkins Existing Building Evaluation1
Introduction
The existing public works building consists of the original building and the addition / remodeling work
that was completed in 2004. In 2004, the addition included a large vehicle storage area, segregated
garbage truck storage, shops, mezzanine (with elevator), storage, additional office space and related
items. The work at the time also included improvements to the office area, lunch room and lockers
/restrooms. A new salt storage building, fuel island, and other exterior improvements were a part of
the work performed eleven years ago.
The mechanic’s area, associated mezzanine storage, and wash bay were not a significant part of the
2004 project. Virtually no work was involved at these locations. In all, these areas are in fair condition
but potential improvements are evident. The addition remains in virtually new or good condition.
The purpose of this study was first to assess and review all portions of the building and provide an
evaluation of the condition, space usage, and concerns (whether life/safety, performance, or function).
The result of this study is to provide a list of recommendations.
The majority of the on-site assessment was performed the week of February 16, 2014. The weather
conditions included very cold temperatures with sunny skies. Most crews were out on duty with a few
remaining crew leaders and staff on hand. Consequently, many of the vehicles were off-site.
While the vast majority of the building systems and overall building layout serves their purpose, and
appear to function quite well, there are a few key areas of interest subject to potential improvements.
These can be summarized as follows:
1.Since the addition was completed, lighting types and options have changed and improved
considerably. High efficiency fluorescent and, more recently, LED lighting has totally replaced
metal halide style lights, prevalent in use ten to twenty years ago. The older style lights require
a lengthy start up time (10 to 15 minutes) and consequently are somewhat ineffective when
lighting is only needed for a few minutes. Plus, these lights tend to remain on since the wait
time for full brilliance can be frustrating. In addition, modern control systems can assist with
limiting energy usage, automatically turning on/off and changing in intensity.
2.Mechanical systems, particularly operational units, have a typical life expectancy of 20 years
without excessive maintenance or failures. The units at the wash bay and mechanic’s area may
be due for replacement and other considerations might be made. The unit in the wash bay
would best be located outside of the salt spray. Units in the mechanic’s area might have better
controls.
3.There is concern for the fumes in the mechanic’s bay entering the office area. There are several
likely reasons for this:
a.The building system is marginally pressurized and balanced. We performed a test (using
a magnehelic gauge made especially for this purpose) and the office area is just barely in
positive pressure relative to the mechanic’s space. This means that, while the office is in
Hopkins Existing Building Evaluation2
Introduction
positive air flow, more positive pressurization would help air flow from the office to the
mechanic’s area.
b.There is a door directly between the office and shop. Due to a stair location, as
originally built, the door swings open into the office and, at time of use, the exhaust
gasses can readily enter the office.
c.There are no perimeter seals on the door between the vehicle areas and the office area.
d.Although there was a perceived concern that the floor between the open mezzanine
and the office area might have gaps and open joints, allowing air to fall through, the
precast floor appears to be well secured and sealed.
e.Most important, it appears that air from the mezzanine and mechanic’s area is being
drawn into the office through the numerous furnaces located on the mezzanine.
4.In addition to the replacement of the mechanical unit in the wash bay, other minor items are of
concern. These include relocation of controls (in the path of salt spray) corroded steel
door/frame/hardware, a coating needed on the wall/ceiling surfaces and other minor items.
5.The doors from the shops, a part of the 2004 expansion, could use canopies, which would help
to protect from the weather and ice/snow build-up falling from the sloped roof.
6.Exterior storage: Birds have tended to find nesting areas in the areas under the roof. There is no
secure closure or means of hiding loose materials.
7.The mechanic’s area could use a number of improvements. This shop is pretty much as it was
for the past 30 years. The main heavy duty lift is antiquated, even a safety hazard, and could be
leaking oil in the shaft. The floors are cracked. The space has uneven and inadequate lighting.
8.Currently, the mechanic’s area has four work bays. The bay to the east is compromised by walls
and a ramp which leads up to the wash bay. If the service door to the wash bay were removed,
along with the ramp and walls, the flexibility and workability would be greatly improved.
Refer to the following pages for more information.
Hopkins Existing Building Evaluation3
Vehicle Maintenance Area
General overview
The vehicle maintenance area was one of two
areas of the 2004 public works building project
that were essentially untouched.
Consequently, this mechanic’s area has
garnered the most attention in this study.
Like the rest of the building, the structural
shell is in good condition and the types of
potential repairs and improvements, for the
most part, are the type of thing that can be
expected.
Photograph above of the shop from the mezzanine: Working
space around the vehicles is not generous but adequate.
Based on our experience, the recommended
Number of work bays is adequate.
number of repair bays per mechanic would be
2 to 1. Including the segregated stall to the
Below: The crane in the background (red beam) clears a
east, there are a total of four bays. We would
vehicle but will not do so if any equipment is raised on the
otherwise recommend a fabrication / welding
lift.
bay in addition to the four mechanic’s bays
Also note, due to clearance and interference concerns, the
but, with the dedicated shops spaces at the
radiant heaters (pocketed in the concrete deck) loose some
east side of the building, the repair area seems
efficiency. This type of heating system heats materials as
adequate. If a full renovation of the space
opposed to the air.
were to be considered, the lift in the
segregated bay might be moved to the main
space. In lieu of the existing in-floor heavy
duty lift, a mobile lift would be recommended.
Consequently, the eastern bay will be more
useful for a variety of uses and users, with
more flexible use of the three connected main
bays with the mobile lift.
While the area of the space is adequate, the
existing building is much shorter in height than
we would otherwise recommend. A 7-1/2 ton
crane was added after the original building
was built. There are some considerable height
limitations currently, but it would be
somewhat ridiculous to advise on any changes
at this point.
Hopkins Existing Building Evaluation4
Vehicle Maintenance Area
Key observations
The key issues and requirements for this area
include:
1.Air quality between this space and the
office area needs to be improved.
2.The existing in-ground lift is antiquated,
with outdated technology, and there
may be oils leaks within the below-
grade shaft.
The in-ground lift has an operating arm which extends up
3.The floor has numerous cracks, is not
from the floor, a potential hazard which the crew cover
with a vest to help avoid an incident.
flat enough for repair purposes, and the
drains do not have a dedicated sand
clean-out pit.
4.Lighting is antiquated and insufficient.
In addition, the brightness contrast does
not aid in detailed repairs.
5.An emergency eyewash should be
provided in this space.
There are a number of other smaller items and
comments which included:
1.Gaskets are missing on the service
doors.
2.Compressor is not fully enclosed and is
Above: cracks in the floor and spallingof concrete around
the drains. Pitting is evident elsewhere.
loud.
3.Interior window has cracked glass.
Below: Acoustic partitions are used to help diminish noise
from the compressor at the mezzanine but this does not
Recommendations and solutions:
adequately solve the problem.
1.Remove the existing in-ground truck lift
and provide a new lift. This might be a
portable and flexible 4-post unit with
wireless controls.
2.Replace the floor slab, repair/replace
drains, and add a sump clean-out pit.
3.Remove door/frame between the shop
and office area and block off opening.
4.Provide seals at the door frames on the
mezzanine.
Hopkins Existing Building Evaluation5
Vehicle Maintenance Area
5.Relocate the waste oil tank to the lube room and provide necessary containment for potential
leaks.
6.Add small (12” diameter) light-gathering skylights.
7.Clean and re-paint entire space.
8.Add a sound-resistant enclosure at the mezzanine for the compressor.
Vehicle Maintenance comparison
As noted, this existing area has been in use
without any real upgrades for some time, unlike
the majority of the other spaces and rooms within
the building.
As a point of comparison to the images of the
existing space on the previous pages, to the right
are newer examples of maintenance spaces for
other cities the size of Hopkins.
From top to bottom: Otsego, Waconia and White
Bear Lake public works operations / mechanic’s
areas.
Note the following elements in each space:
1.There is ample room to work around
vehicles.
2.Ceilings are tall with the ability to move
the crane above an elevated vehicle.
3.Lifts are safe and easy to operate.
4.Floors are relatively flat and flush.
5.There is plenty of daylight and artificial
lighting.
6.Although only in use for only several
months, the areas are nonetheless tidy
and organized.
7.Compressors are relatively quiet, in an
enclosed room, as is the lube equipment.
Hopkins Existing Building Evaluation6
Wash Bay
General overview
The wash bay is in relatively good condition,
considering the age and heavy usage of the space.
The primary concern here is that salt spray has
considerable negative impacts on the building
systems, especially those mechanical or steel in
nature.
Key observations
The key issues and requirements for this area
include:
1.The make-up air unit may need
replacement and should be located
outside of the bay.
2.There was a smell of natural gas near the
pressure washer unit and piping.
3.The steel doors, frames, and hardware are
corroded. Hardware was not fully
functional.
Above: The pressure washer was not in working order
the day of the assessment (although an order was
4.Several items are mounted to the wall,
placed to fix the unit that day.) The unit above is not a
within the line of salt spray, and should be
premium grade unit and may need replacement
regardless. The unit is best located outside of the bay
relocated: electrical box, controls, etc.
with remote controls for ease of use within the bay.
5.There is an open ½” wide joint around the
The same holds truefor the make-up air unit, below.
perimeter of the floor slab which should
be sealed off to prevent the salt water
from entering the ground beneath.
6.Lighting is functional and, for the most
part, weather-tight but antiquated. This
could be upgraded someday but there is
no urgency.
7.Walls and ceiling would best be served
with an epoxy paint coating.
Hopkins Existing Building Evaluation7
Wash Bay
Recommendations and solutions:
1.Replace the existing make up
air unit and relocate to the
storage space or roof-top.
2.Relocate several components
on the west wall.
3.Replace service door, frame,
and hardware.
4.Seal off the floor perimeter.
5.Replace lighting and provide
lighting controls.
6.Provide epoxy paint coating at walls
and ceiling.
Above:Steel and salt are not compatible materials. This
exit/service door and hardware show signs of rust. The closer
and lock do not automatically activate due to corrosion and
this door was not locked upon arrival early in the morning.
Below:Various items mounted to the wall are also in the line
of potential salt spray.
Hopkins Existing Building Evaluation8
Vehicle Storage Area
General overview
The large vehicle storage, part of the 2004 building
project, remains in good condition. A few years after
the completion, it was noted that the concrete floor
had excessive cracking. It was determined that the
floor drains were improperly installed. The
contractor repaired these floor areas.
The floors, walls, ceilings and door systems are in
good condition. The mezzanines remain in use, as
intended. A few areas of the space were carved out
Above:A photograph of the shop from the
mezzanine. Working space around the vehicles is not
for use by staff. This was not anticipated during the
generous but adequate. Number of work bays is
design phase but do serve a purpose. Between the
adequate. Note that the base of the gate at the
storage areas (above and below selected areas of
mezzanine should have a kick plate in order to meet
the mezzanines) more task lighting and general use
OSHA requirements.
lighting is required.
Bottom:View of the garbage truck storage area, in
good condition. Further down, the garbage truck
In all, this vehicle storage area meets current and
storage area.
future needs for a functioning and workable space.
The same holds true for the dedicated garbage truck
space. Not only are the same systems in good
condition, the odors in the space, a concern prior to
design and construction, are virtually non-existent.
Concerning issues with vehicle storage, a minor item
is the existing insulated glazing panels, which are
translucent (no see-through capability) and do not
provide staff working in this large space with the
ability to see outdoors. The panels can selectively,
or as a whole, be replaced with actual insulated
vision glass.
Key observations
There are few items, minor in comparison with the
maintenance area, for example.
1.Add additional lighting at work areas and
selected mezzanine locations.
2.Incorporate additional controls to
automatically limit lighting duration and
reduce energy costs.
Hopkins Existing Building Evaluation9
Office Area, Shops, and Other Spaces
General overview
The Shops are all in good condition, organized
and serving the purpose as intended.
The office area is also in good order, and
except for the air quality concerns noted
elsewhere, there is minimal need to upgrade
anything. This includes the restrooms/
lockers, break room and other associated
areas.
At the mezzanine level, the door frames do
Above: A photograph of the carpentryshop. This shop,
not have any gaskets, which would help
like the others, is organized and tidy. No additional
maintain pressurization and prohibit air and
improvements are needed here.
dust from the vehicle areas from entering the
corridor area.
Should the city consider closing off the door to
Below: Exterior view of the shops, west elevation.An
the shop from the office area, the easterly
extended roof edge or small canopies just above the service
space outside the director’s office could be doors would help diminish the annoyance of snow and ice
falling from the roof above.
used for other purposes.
Key observations
The key issues and requirements for this area
include:
1.The primary concern is that snow and
ice, from the roof above the exterior
service doors lands, directly on egress
paths.
Hopkins Existing Building Evaluation10
Exterior Storage
General overview
The covered exterior storage area just west
of the building serves the purpose it was
intended for but could use a few
improvements. The main thing is that birds
tend to gravitate to the upper roof
components.
Recommendations and solutions:
1.Provide a wide overhead or sliding
door.
2.Include a service door for code-
compliant exiting purposes.
Above:View into the storage area: Closure would
prohibit birds from entering and also help secure and hide
3.In order to avoid the cost of installing
the stored materials.
footings, the improvements would be
secured and hung from above.
Below:View, looking to the east, at the open space next to
the salt storage building.
The north end of the public works site is
currently an open area used for storage and
parking could be upgraded in order to have
more dedicated storage, covered from the
elements and hidden from the public by walls
or barriers.
Refer to recommendations with upgrades to
make these two exterior locations more
functional and usable during all type of
weather conditions.
Hopkins Existing Building Evaluation11
Recommended Items and Estimated Costs
ITEM PRIORITYESTIMATED COST
MECHANIC’S AREA IMPROVEMENTS Medium to High $295,000.00
Replace floor slab ***$40,000.00
Provide new 50,000 lb. vehicle lift with demo of
*** $125,000.00
existing
Demolish walls and ramp with misc. repairs***$18,000.00
Provide wall at compressor ***$4,000.00
Replace door to office with wall ***$2,000.00
Exhaust / pressurization***$40,000.00
Provide new wall / door at mezzanine***$9,000.00
Provide emergency eye wash ***$2,500.00
Relocatewaste oil tank with new containment &
*** $4,500.00
used oil filter container
New lift & relocation of existing platform **$11,000.00
Replace existing inefficient lights with LED**$9,000.00
Provide dedicated exhaust reels **$14,000.00
Provide more accessible flammable trap **$5,000.00
Paint / cleaning **$8,000.00
Minor fixes**$3,000.00
Provide several skylights at roof * $4,000.00*
ITEMPRIORITYESTIMATED COST
WASH BAY IMPROVEMENTS Medium $51,000.00
Infill service door to mechanic’s area***$2,000.00
Replace / relocate mechanical unit **$28,000.00
Replace door, frame, and hardware**$2,000.00
Relocate misc. items **$1,000.00
Seal perimeter of floor slab **$500.00
Replace broken glass **$500.00
Epoxy paint / cleaning ** to ***$8,000.00
Wash system **$7,000.00
Minor items **$2,000.00
ITEM PRIORITYESTIMATED COST
VEHICLE STORAGE AREA IMPROVEMENTS Medium to Low $25,000.00
Add to and retrofit lighting **$10,000.00
Provide lighting controls **$15,000.00
Minor items * $5,000.00*
Replace translucent panels with glass* $30,000.00 ($2,000 each)*
Priority: *** high ** medium * low
*low priority items are not included in the total cost
Hopkins Existing Building Evaluation12
Recommended Items and Estimated Costs
ITEMPRIORITYESTIMATEDCOST
SHOPS / OFFICE Low $ -
Add canopies at service doors * $2,200.00*
Misc. minor items * $3,000.00*
ITEM PRIORITYESTIMATED COST
EXTERIOR COVERED STORAGE Medium $2,800.00
Provide mesh / grid at ceiling location**$800.00
Other items **$2,000.00
ITEM PRIORITYESTIMATED COST
OPEN SITE LOCATION TO THE NORTH Medium $90,000.00
Provide new covered / open storage **$90,000.00
Subtotal of estimated costs:$463,800.00
12% for fees, inspections, expenses, and related$55,656.00
Subtotal:$519,456.00
10% contingency$51,945.60
TOTAL ESTIMATED COST FOR THIS PHASE: $571,401.60
TOTAL OF LOW PRIORITY ITEMS NOT INCLUDED IN THIS PHASE: $44,200.00
Priority: *** high ** medium * low
* low priority items are not included in the total cost
DESCRIPTION OF MAJOR ITEMS
MECHANIC’S AREA
The items noted above should all be included in any renovation for a variety of reasons. The scope of
this work falls into several categories:
1.Providing a new wall from the mezzanine deck to the ceiling, approximately 8 feet west of the
railing, along with a wide service door to fully seal off the office from the mezzanine. At the same
time, an enclosure should be provided around the compressor. As a part of this, HVAC work
should be performed to create a greater positive pressure in the office (relative to the mechanic’s
area) and also add controls and a unit to pressurize the mezzanine.
2.The access for this area to the wash bay is not necessary. By removing the ramp and door, along
with the other block walls, this portion of the mechanic’s area would be wide open and much
more usable.
Hopkins Existing Building Evaluation13
Recommended Items and Estimated Costs
3.Completely replacing the concrete floor, installing a new flammable trap, and including dedicated
exhaust reels for mechanics to use while operating / repairing equipment.
4.A counterpart of this would be to remove the antiquated and questionable in-floor lift and
providing an in ground heavy duty 50,000 lb. capacity lift. In addition, the existing platform lift
would be moved to a new bay.
5.A bolt-down vehicle lift would help in serving smaller vehicles and free up the existing drive-on
lift for other vehicles.
6.Since this area has remained as-is for some time, the existing lighting is due for an upgrade. Also
under consideration might be the inclusion of several small but powerful skylights especially
designed to collect daylight and distribute it to the interior of the space.
7.Other items include installing an emergency eye wash, painting the area to help clean it up and
provide improve light reflectance, along with a few other minor items.
WASH BAY
The wash bay, by nature, is a highly corrosive environment. Because of this, the steel door and frame
need to be replaced. Since the existing mechanical unit at the ceiling is reaching the end of its life
expectancy, a new unit should be installed outside of the wash bay.
There are a number of minor items related to the accelerated disrepair in this area which should be
addressed along with the more major items.
An epoxy paint coating has already been considered by staff for the existing walls and ceilings and this
work should be scheduled to coincide with other work in this area.
VEHICLE STORAGE
There are not major items necessary for this space but minor items should be considered including:
1.Providing lighting at dedicated work areas at the main floor and along the mezzanine.
2.Something which may or may not be desired is replacement of the existing translucent panels in
the exterior walls. While these are energy efficient, staff cannot look outdoors or appreciate a
higher level of daylight. These could be replaced as a whole or in selected areas.
ALL OTHER CATEGORIES:
The remaining items are essentially exterior related. These include:
Hopkins Existing Building Evaluation14
Recommended Items and Estimated Costs
1.Providing canopies at the exterior shop doors to prohibit snow and ice fall directly below the
doorways.
2.Providing a way to prohibit birds from nesting at the existing covered storage area. This can be
accomplished in two ways. The least cost would be to string a cord type mesh along the entire
upper area – this technique was found to be effective for a McLeod County salt storage building.
The more costly option would be to fully enclose the area with a new sliding door, partial wall
and service door.
3.Providing an addition, in effect, to the west of the salt storage building. This addition could
match the architecture of the salt building and be used for additional material storage (excess
salt, loose materials, power equipment, and items used in the winter which need immediate
access).
Hopkins Existing Building Evaluation15
Recommended Items and Estimated Costs
PLAN
MEZZANINE
FLOOR
2nd