IV.1. Minutes of the September 1, 2015 City Council Regular Meeting Proceedings
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
SEPTEMBER 1, 2015
CALL TO ORDER
Pursuant to due call and notice thereof a regular meeting of the Hopkins City Council was held
on Tuesday, September 1, 2015 at 7:03 p.m. in the Council Chambers at City Hall, 1010 First
Street South, Hopkins.
Mayor Maxwell called the meeting to order with Council Members Halverson, Cummings, Gadd
and Kuznia attending. Staff present included City Manager Mornson, City Planner Anderson,
Planning and Development Director Elverum, Finance Director Harkess, City Attorney
Landsman, Public Works Director Stadler and City Engineer Stanley.
ADOPT AGENDA
MotionSecond
by Halverson. by Cummings.
Motion
to Adopt Agenda.
Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia.
Nays: None. Motion carried.
CONSENT AGENDA
MotionSecond
by Gadd. by Cummings.
Motion
to Approve the Consent Agenda.
1. Minutes of the August 3, 2015 City Council Regular Meeting Proceedings
2. Minutes of the August 3, 2015 Work Session following Regular Meeting Proceedings
3. Ratify Checks Issued in August 2015
Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia.
Nays: None. Motion carried.
NEW BUSINESS
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VI. 1. Rezoning – 10 Avenue South; (CR2015-090)
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City Planner Anderson gave an overview of the 10 Avenue South rezoning. The area was
overlooked during a previous survey. In an effort to preserve single family and two-family
homes and make the area conforming, staff and the Zoning and Planning Commission is
recommending approval of the Ordinance. Hearing notices were sent out to the affected
properties and the response has been positive by area property owners. The City Attorney has
reviewed the Ordinance.
There was Council discussion regarding the lot sizes. Ms. Anderson explained that that all the lot
sizes conform to the R-1-A zoning allowing single-family homes and duplexes.
MotionSecond
by Kuznia. by Halverson.
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Motion
to adopt Resolution 15-58, approving of Ordinance 15-1098, rezoning 10 Avenue
South from R-2, Low Density Multiple Family and R-3, Medium Density Multiple Family,
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
SEPTEMBER 1, 2015
to R-1-A, Single and Two-Family High Density for first reading.
Ayes: Halverson, Cummings, Maxwell, Gadd. Kuznia
Nays: None. Motion carried.
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VI. 2. Comprehensive Plan Amendment- 10 Avenue South; (CR2015-091)
City Planner Anderson gave an overview of the changes in the Comprehensive Plan in
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conjunction with the rezoning of 10 Avenue South. Ms. Anderson explained that the
Metropolitan Council needs to approve the amendment to the Comprehensive Plan.
MotionSecond
by Cummings. by Gadd.
Motion
to adopt Resolution 15-59, approving a Comprehensive Plan amendment from
Medium Density Residential to Low Density Residential.
Ayes: Halverson, Cummings, Maxwell, Gadd. Kuznia
Nays: None. Motion carried.
VI. 3. PUD Agreement- Project for Pride in Living (CR2015-047)
City Planner Anderson gave an overview of the Project for Pride in Living (PPL) development,
site plan and PUD agreement. The City Attorney has reviewed the agreement.
PPL representatives came forward to update the Council on the project, funding, construction
timetable, housing units and apartment design. Public Works Director Stadler updated the
Council on the alley improvement portion of the project.
There was Council discussion regarding the number of studio units and community space. The
PPL representatives commented that the studio units will be dedicated to homeless housing, that
the project has added green space and that the community room will be available for use by
neighborhood groups. There was discussion about the possibility if the project would not happen.
The PPL representatives commented that they have confidence that the project will be
completed. The City Attorney explained the obligations in the PUD agreement and will review
with the PPL attorneys the provision allowing the City to seek another developer if the project
does not happen.
MotionSecond
by Halverson. by Cummings.
Motion
to approve the Planned Unit Development (PUD) Agreement between the city of
Hopkins and Project for Pride in Living (PPL) with the provision that the Attorney’s work
together if something dire happens.
Ayes: Halverson, Cummings, Maxwell, Gadd. Kuznia
Nays: None. Motion carried.
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
SEPTEMBER 1, 2015
VI. 4. Approve Interagency Agreement with Hopkins School District and Metropolitan
Council, City Project 2015-15.
City Engineer Stanley gave an overview of the proposed project area and construction of an
additional bus stop for Route 615. Mr. Stanley reviewed the project partners, funding, project
timetable and commented that the City Attorney and City and Hopkins School District staff have
reviewed the agreement. Mr. Stanley gave an overview of the covered bus shelter, sidewalk
network and road improvements for the bus stop. Mr. Stanley explained that the Hopkins School
District has received requests from users for improved walk-ability and a shelter at the bus stop.
Staff will continue to review the project before the final design.
There was Council discussion about maintenance of the bus stop. Mr. Stanley explained that the
Hopkins School District is responsible for maintenance of the sidewalk, the Metropolitan
Council maintains the bus stop structure and the City maintains the street and crosswalk. Council
asked that staff involve the Police Department regarding safety issues of the plan.
MotionSecond
by Kuznia. by Gadd.
Motion
to Adopt Resolution 2015-061, approving Interagency Agreement with the
Hopkins School District and Metropolitan Council, City Project 2015-15.
Ayes: Halverson, Cummings, Maxwell, Gadd. Kuznia
Nays: None. Motion carried.
VI. 5. Set the 2016 Preliminary Levy and Budget
Finance Director Harkess presented the 2016 Preliminary Levy and Budget. Ms. Harkess
reviewed the next step in budget process, Truth in Taxation process, recommended budget
meeting date of Tuesday, December 1, legislative changes and the City planning process. Ms.
Harkess gave an overview of the 2016 proposed General Fund Budget that includes additional
staffing in the Police Department and Fire Department. Ms. Harkess presented an overview of
the Financial Management Plan (FMP), a multi-year fiscal plan for all tax-supported funds. Ms.
Harkess explained that the 2016 levy is in line with FMP. Ms. Harkess gave an overview of
budget impacts, expenditures, revenues and the proposed preliminary levy. The estimated tax
impact to an average Hopkins home is $40 per year. Ms. Harkess explained that staff also did an
analysis of the tax levy impact on a range of home values in Hopkins. Ms. Harkess reviewed the
next steps in the budget process with the final approved levy and budget due to Hennepin County
before December 29, 2015.
There was Council discussion regarding the benefits of a bond rating increase, union agreements
and the levy limit. Ms. Harkess explained that the bond rating affects interest rate and makes for
a more competitive bond sale. Staff will ask Ehlers and Associates, Inc. to provide a history of
bond rates in relation to bond sales. Ms. Harkess explained that the union contracts are
retroactive but the dollar amounts are factored into the budget and that once the levy is set it can
go down but not up. Ms. Harkess explained that residents can contact the Finance Department to
review the preliminary budget and the budget presentation is available on the city website.
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
SEPTEMBER 1, 2015
MotionSecond
by Cummings. by Gadd.
Motion
to approve Resolution 2015-060 approving proposed 2016 tax levy, debt service
levies at levels under those required in the bond covenants, proposed 2016 general fund
budget, and setting budget meeting dates.
Ayes: Halverson, Cummings, Maxwell, Gadd. Kuznia
Nays: None. Motion carried.
VI.6. Award of Bid Nine Mile Cove Emergency Access Road Upgrade (CR2015-094)
Public Works Director Stadler gave an overview of the Nine Mile Cove Emergency Access Road
upgrades. Mr. Stadler explained that road has deteriorated and the upgrade has been discussed
with the Nine Mile Cove Homeowners Association. The Nine Mile Cove Homeowners
Association will pay for 46% of the project costs with the City paying the balance. Mr. Stadler
reviewed the project area, project materials and timetable beginning in the fall of 2015.
There was Council discussion regarding access to the area, life expectancy of the materials and
neighbor notification. Mr. Stadler commented that the access road is gated and expects the
materials will be very long lasting and that staff will periodically monitor the area. Mr. Stadler
commented that the neighboring unit and the Homeowner Association has seen the plans.
MotionSecond
by Kuznia. by Halverson.
Motion
that Council award a contract to Minger Construction in the amount of $88,528.80
for construction of improvements to the Nine Mile cove emergency access road, city
project 2015-012.
Ayes: Halverson, Cummings, Maxwell, Gadd. Kuznia
Nays: None. Motion carried.
ANNOUNCEMENTS
City Manager Mornson commented that the Nine Mile Cove Homeowners Association
expressed appreciation for the emergency access road upgrade project.
Community Bike Ride, part of the Active Living Grant, will be on Saturday, September 19,
9:30 am beginning at the Hopkins Depot Coffeehouse.
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The 2 Annual Hopkins Royal Triathlon is on Saturday, September 5 at Shady Oak Beach.
Council Member Gadd commented that the Beyond the Yellow Ribbon Benefit Concert has
been cancelled but there are plans for the event in 2016.
ADJOURNMENT
There being no further business to come before the City Council and upon a motion by
Halverson, second by Cummings, the meeting was unanimously adjourned at 8:07 p.m.
OPEN AGENDA – PUBLIC COMMENTS AND CONCERNS
The City Council did not receive any comments or concerns.
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
SEPTEMBER 1, 2015
Respectfully Submitted,
Debbie Vold
COUNCIL MEMBERS
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ATTEST:
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Eugene J. Maxwell, Mayor Amy Domeier, City Clerk