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IV.1. Minutes of the September 15, 2015 City Council Regular Meeting ProceedingsHOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS SEPTEMBER 15, 2015 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Hopkins City Council was held on Tuesday, September 15, 2015 at 7:01 p.m. in the Council Chambers at City Hall, 1010 First Street South, Hopkins. Mayor Maxwell called the meeting to order with Council Members Halverson, Cummings, Gadd and Kuznia attending. Also in attendance were City Manager Mornson, Community Development Coordinator Beekman, Planning and Development Director Elverum, Assistant City Manager Genellie, City Attorney Landsman, Public Works Director Stadler and City Engineer Stanley. ADOPT AGENDA Motion by Cummings. Second by Gadd. Motion to Adopt Agenda. Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia. Nays: None. Motion carried. PRESENTATIONS 111.1. Annual Update from Commissioner Jan Callison Commissioner Callison presented the annual Hennepin County update. Commissioner Callison updated the Council on the Shady Oak Road construction project and service demands in Hennepin County. Commissioner Callison commented that the Hopkins Service Center is running at expected levels, that there has been positive feedback regarding the site from staff and clients and that overall service demand numbers are up in Hennepin County. The Hennepin County Board gave preliminary approval for the Southwest Light Rail Transit (SW LRT) project revised route and is looking at fundraising opportunities for public art along the SW LRT route. Commissioner Callison discussed the upcoming budget, tax levy and budget impacts. Commissioner Callison acknowledged Mayor Maxwell for his years of service to the Hopkins community. There was Council discussion regarding Hennepin County staffing, transportation to the Hopkins Service Center and status of Excelsior Boulevard from Blake Road to Meadowbrook Road. Commissioner Callison commented that staffing at the Hopkins Service Center would remain constant as Hennepin County continues to build additional service hubs and she will inquire about how clients arrive at the Hopkins Service Center and relate information to the Hopkins Council. Commissioner Callison will make inquiry with Hennepin County Transportation staff regarding Excelsior Boulevard. 111.2. Introduction of new small business "Masa Martial Arts" at 6t" Avenue North Masa Martial Arts owner came forward and introduced his business explaining the focus, mission and goals of their curriculum. The Grand Opening event is on Saturday, September 19, 11 am- 2pm. Mayor Maxwell welcomed the business to the City of Hopkins. CONSENT AGENDA Motion by Halverson. Second by Kuznia. Motion to Approve the Consent Agenda. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS SEPTEMBER 15, 2015 1. Minutes of the September l, 2015 City Council Regular Meeting Proceedings 2. Minutes of the September l, 2015 Work Session following Regular Meeting Proceedings 3. Minutes of the September 8, 2015 Work Session Proceedings 4. Second Reading: Rezoning — lOth Avenue South; (Memo) 5. Set Public Hearing Date — Municipal Consent — MnDOT Trunk Highway 169 Project; (CR2015-099) Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia. Nays: None. Motion carried. PUBLIC HEARING V.1. Municipal Consent; (CR2015-096) Ms. Elverum gave an overview of the Municipal Consent process and read a letter of support regarding the SW LRT project from Matt Weisenberg, 1611 Preston Lane, Hopkins. Mr. Jim Alexander, SW LRT Project Office, presented an overview of the Southwest Light Rail Transit (SW LRT) project, explaining the ridership projections, alignment, stations and reconfigurations to the project scope that is affecting the City of Hopkins. Mr. Alexander explained that the reductions to the project costs of $250 million included reduced park and ride spaces and reduction in the Operations and Maintenance Facility (OMF) storage space, which will reduce the number of property acquisitions that would have affected the Hopkins tax base. Mr. Alexander gave an overview of the Municipal Consent process and schedule. There was Council discussion regarding the OMF storage and building exterior appeal for future development. Mr. Alexander commented that the OMF will provide space for indoor storage of trains and that the Council will be kept updated on the OMF design plans. Motion by Mayor Maxwell to open the public hearing at 7:39 pm. Bob Kearney Jr., Registered Lobbyist, came forward and addressed the Council regarding SW LRT project financial issues and problems. Lisa Moe, representing three multi-family rental properties in the SW LRT area, came forward regarding the negative impacts to the properties, station access and possible route alternatives. Mr. Alexander commented that the SW LRT project office has met with the property owner regarding the alternative route and project impacts. Motion by Cummings. Second by Gadd. Motion to Close the Public Hearing at 7:51 pm. Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia. Nays: None. Motion carried. Council Member Gadd commented on the positive impacts of the SW LRT to Hopkins and that the project partners have worked hard address the issues and will continue to look at ways to improve the design for the project as it moves forward. Motion by Gadd. Second by Halverson. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS SEPTEMBER 15, 2015 Motion to adopt Resolution 2015-064, approving the physical design component of the revised preliminary design plans for SWLRT project within the City of Hopkins. Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia. Nays: None. Motion carried. NEW BUSINESS VI1.1. Approve Community Solar Garden Subscription Agreement; (CR2015-098) Public Works Director Stadler gave an overview of the 25-year Community Solar Garden Subscription Agreement. Mr. Stadler reviewed the solar garden project, potential energy savings to the City, summary of the agreement, termination provisions and commented that the City Attorney has reviewed the agreement and recommended minor language adjustments. There was Council discussion regarding purchasing additional power, residential subscriptions, upfront costs, termination provision and use of the future savings. Mr. Stadler commented that the program would help the City save energy costs and that the Public Utility Commission would like the program to be offered to residents in the future. Mr. Stadler commented that the City will not incur any upfront costs and there is language in the agreement regarding termination if terms of the contract are not met. City Manager Mornson commented that the Council could address the future savings through the Financial Management Plan. The City Attorney has reviewed the documents and the agreement contains changes as recommended. The City Attorney advised the Council on the agreement and that changes would be reviewed by the Council. Motion by Cummings. Second by Kuznia. Motion to approve a 25-year subscription agreement with SunEdison for the purchase of energy from community solar gardens and authorize the City Manager to sign the agreement on behalf of the City. Ayes: Halverson, Cummings, Maxwell, Gadd. Kuznia Nays: None. Motion carried. VI1.2. Order Public Hearing — 2016 Street Improvement Feasibility Report; (CR2015-095) Mayor Maxwell excused himself from the item due to his property is within the assessment area. Mayor Pro Tem Halverson proceeded. City Engineer Stanley gave an overview of the 2016 Street & Utility Improvement Project area including pavement condition map, capital improvement planning and project development process. Mr. Mike Waltman, Bolten and Menk Inc., gave an overview of the scope of improvements, public input process, proposed improvements to the sanitary sewer, water & storm sewer system, existing pavement conditions and proposed pavement reconstruction. Mr. Waltman reviewed the proposed street widths and alternatives. Mr. Waltman explained the public input process and impacts to the affected properties. Mr. Waltman explained the estimated projected costs of $5,209,000, proposed funding sources, special assessment calculations, payment options and proposed project schedule. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS SEPTEMBER 15, 2015 City Engineer Stanley gave an explanation of the project costs and proposed funding sources. Mr. Stanley explained that additional items included into the scope of the project increased the overall costs. Mr. Stanley explained that staff would continue to evaluate utility conditions for the future Capital Improvement Plan. There was Council discussion regarding the overall street reconstruction program, public input, resident access throughout the construction project and number of bids. Mr. Stanley commented that the City is approximately 8-10 years away from all streets being reconstructed and that staff surveyed residents regarding problem areas and has discussed the street width with the Fire Department. City Manager Mornson commented that additional neighborhood meetings would be scheduled. Mr. Waltman commented that accommodations are made to allow residents access during the construction process and that staff hopes to receive 3-5 bids. Motion by Kuznia. Second by Gadd. Motion to adopt Resolution 2015-063, Resolution Ordering Public Improvement Hearing, 2016 Street and Utility Improvements. Ayes: Halverson, Cummings, Gadd. Kuznia Nays: None. Maxwell abstained. Motion carried. VI1.3. Accept Artery Preliminary Design, Order Final Plans and Specifications; (CR2015- 097) City Engineer Stanley gave an overview of the 8�h Avenue redesign project. Mr. Jim Harbaugh, Landscape Architect, Bolten & Menk, Inc., summarized the ARTery Streetscape Masterplan, a vision for the 8�h Avenue corridor. Mr. Harbaugh explained the project goals, influence of the SW LRT project, traffic circulation, design features and maintenance. Mr. Harbaugh discussed the public engagement process that built the community support for the project, the preliminary project costs of $4.53 million, funding and project schedule. There was Council discussion regarding the design, controlled intersection, roundabouts, maintenance and project longevity. Mr. Harbaugh explained options at the intersection and that the traffic study demonstrated that there was no room for the roundabout. Mr. Stanley commented that staff would continue to evaluate and address maintenance issues as the design process continues. Motion by Kuznia. Second by Gadd. Motion to adopt Resolution 2015-065, Resolution Ordering Final Plans and Specifications, Artery Project, Project 2014-09. Ayes: Halverson, Cummings, Maxwell, Gadd. Kuznia Nays: None. Motion carried. ANNOUNCEMENTS • Community Bike Ride with Hopkins Police starts at Depot Coffee House: Saturday, September 19 — 9:30 a.m. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS SEPTEMBER 15, 2015 • Hopkins Historical Society — History of the Minneapolis Threshing Machine Company at the Hopkins Activity Center: Saturday, September 26 — 2 p.m. • The 2015 fall bulk drop-off event for Hopkins residential refuse customers will be held on Friday, September 25, 3 pm-7 pm and Saturday, September 26, 9 am to 4 pm. It is located at Public Works building at 11100 Excelsior Blvd • Cottageville Park Celebration and Ribbon Cutting on Saturday, October 3, 4 pm. • Mayor Maxwell encouraged residents to continue to support the local Hopkins businesses during the Mainstreet construction process ADJOURNMENT There being no further business to come before the City Council and upon a motion by Cummings, second by Halverson, the meeting was unanimously adjourned at 9:15 p.m. OPEN AGENDA — PUBLIC COMMENTS AND CONCERNS The City Council did not receive any comments or concerns. Respectfully Submitted, Debbie Vold COUNCIL MEMBERS ATTEST: Eugene J. Maxwell, Mayor Amy Domeier, City Clerk