IV.4. Approval of 2016 City Council Meeting Schedule; Mornson (CR2015-123)
October 20, 2015 Council Report 2015-123
Approval of the 2016 City Council Meeting Schedule
Proposed Action
Staff recommends adoption of the following motion: Move to approve the 2016 City Council
Meeting Schedule.
Overview
Staff has reviewed the potential conflicts and has outlined the proposed changes for 2016 meeting
schedule. The revised date and/or times are outlined in the meeting analysis.
It has been customary since 1998 for the City Council to adopt prior to or at the first meeting of the
year its meeting calendar for the upcoming year. This is good practice since there are invariably
several conflicts during the year where normal meeting dale and times need to be adjusted.
Primary Issues to Consider
Does this schedule outline all meetings of the City Council?
While the calendar attempts to foresee all dates and times needed for meetings, and attempts to
address as many potential conflicts as possible; there are times where a special meeting may need to
be scheduled during the course of the year.
Supporting Documents
Proposed 2016 City Council Meeting Calendar.
______________________
Mike Mornson, City Manager
Financial Impact: $____N/A________Budgeted: Y/N _N/A___ Source: ________________
Related Documents (CIP, ERP, etc.): _______________________________________
Notes: _______________________________________________________________
Page 2
Meeting Analysis:
The City Council will be meeting in regular sessions on the first and third Tuesday of each month at
7:00 p.m. The Council also meets for work sessions on the second Tuesdays of the month at 6:30
p.m. I would like the council to consider the following:
Goal Setting is on January 15, 2016.
The Taste of Hopkins is from 5:00 to 6:00 at the Art Center on Thursday, January 28 with
the State of the City following in the Jaycee Studio.
The Precinct Caucus is Tuesday, March 1. The Council and HRA meetings will be held
Monday, February 29.
ndth
The meetings in July have been moved to the 2 and 4 Tuesday for the regular meetings and
rd
the 3 Tuesdays for the Work Sessions due to the Independence Holiday.
The Zoning and Planning Commission will meet in the Raspberry room on July 26 due to a
council meeting being held the same night.
National Night Out is Tuesday, August 2.
The Election Primary will be on Tuesday, August 9.
Election Day is on Tuesday, November 8 therefore the Council Work Session will be on
Monday, November 7.
The National League of Cities Conference is November 15 – 20 so the council meeting will
be held on Monday, November 14.
City Council Schedule - 2016
FridayJanuary 12016New Year's Day Holiday
City Hall Closed
TuesdayJanuary 52016HRA Meeting7:00 PM
Tuesday January 52016City Council Meeting7:05 PM
TuesdayJanuary122016City Council Work Session6:30 PM
2016
MondayJanuary18Martin Luther King Day
City Hall Closed
TuesdayJanuary192016City Council Meeting7:00 PM
FridayJanuary 15Goal Setting9:00 - 4:00 PM
2016
6:30 PM
MondayJanuary 25Park Board - Council Chambers
2016
TuesdayJanuaryZoning & Planning Commission6:30 PM
26
2016
ThursdayJanuary 28STATE OF THE CITY5:00 PM
2016
TuesdayFebruary22016HRA Meeting7:00 PM
TuesdayFebruary22016City Council Meeting7:05 PM
TuesdayFebruary 92016City Council Work Session
6:30 PM
2016
MondayFebruary15President's Day
City Hall Closed
TuesdayFebruary162016City Council Meeting7:00 PM
6:30 PM
MondayFebruary 22Park Board - Council Chambers
2016
TuesdayFebruaryZoning & Planning Commission6:30 PM
23
2016
MondayFebruary 292016HRA Meeting7:00 PM
MondayFebruary292016City Council Meeting7:05 PM
TuesdayMarch12016Precinct Caucuses
Tuesday March82016City Council Work Session6:30 PM
TuesdayMarch152016City Council Meeting7:00 PM
March2120166:30 PM
MondayPark Board - Council Chambers
TuesdayMarchZoning & Planning Commission6:30 PM
29
2016
Tuesday April52016HRA Meeting7:00 PM
Tuesday April52016City Council Meeting7:05 PM
Tuesday April122016City Council Work Session6:30 PM
6:30 PM
MondayApril18Park Board - Council Chambers
2016
Tuesday April192016City Council Meeting7:00 PM
TuesdayAprilZoning & Planning Commission6:30 PM
26
2016
City Council Schedule - 2016
Tuesday May32016HRA Meeting7:00 PM
Tuesday May32016City Council Meeting7:05 PM
Tuesday May102016City Council Work Session6:30 PM
6:30 PM
MondayMay16Park Board - Council Chambers
2016
Tuesday May172016City Council Meeting7:00 PM
2016
Monday May30Memorial Day
City Hall Closed
TuesdayMayZoning & Planning Commission6:30 PM
31
2016
Tuesday June72016HRA Meeting7:00 PM
Tuesday June72016City Council Meeting7:05 PM
Tuesday June142016City Council Work Session6:30 PM
6:30 PM
MondayJune20Park Board - Council Chambers
2016
Tuesday June212016City Council Meeting7:00 PM
TuesdayJuneZoning & Planning Commission6:30 PM
28
2016
2016
MondayJuly4Independence Day Holiday
City Hall Closed
Tuesday July122016HRA Meeting7:00 PM
Tuesday July122016City Council Meeting7:05 PM
6:30 PM
MondayJuly18Park Board - Council Chambers
2016
Tuesday July192016City Council Work Session6:30 PM
Tuesday July262016City Council Meeting7:00 PM
TuesdayJuly6:30 PM
26
2016
Zoning & Planning Commission (Rasp. Rm)
MondayAugust12016HRA Meeting7:00 PM
MondayAugust12016City Council Meeting7:05 PM
TuesdayAugust2National Night Out
2016
MondayAugust82016City Council Work Session6:30 PM
TuesdayAugust92016Election Primary
6:30 PM
MondayAugust15Park Board - Council Chambers
2016
TuesdayAugust162016City Council Meeting7:00 PM
TuesdayAugustZoning & Planning Commission6:30 PM
30
2016
City Council Schedule - 2016
2016
MondaySeptember5Labor Day
City Hall Closed
Tuesday September62016HRA Meeting7:00 PM
Tuesday September62016City Council Meeting7:05 PM
Tuesday September132016City Council Work Session6:30 PM
6:30 PM
MondaySeptember19Park Board - Council Chambers
2016
Tuesday September202016City Council Meeting7:00 PM
TuesdaySeptemberZoning & Planning Commission6:30 PM
27
2016
Tuesday October42016HRA Meeting7:00 PM
Tuesday October42016City Council Meeting7:05 PM
Tuesday October112016City Council Work Session6:30 PM
176:30 PM
MondayOctoberPark Board - Council Chambers
2016
Tuesday October182016City Council Meeting7:00 PM
TuesdayOctoberZoning & Planning Commission6:30 PM
25
2016
TuesdayNovember12016HRA Meeting7:00 PM
TuesdayNovember12016City Council Meeting7:05 PM
MondayNovember72016City Council Work Session6:30 PM
Tuesday
November8Election Day General
2016
2016
Friday November11Veteran's Day "Holiday"
City Hall Closed
MondayNovember142016City Council Meeting7:00 PM
216:30 PM
MondayNovemberPark Board - Council Chambers
2016
2016
ThursdayNovember24Thanksgiving Day
City Hall Closed
2016
Friday November25Thanksgiving Friday
City Hall Closed
TuesdayNovemberZoning & Planning Commission6:30 PM
29
2016
Tuesday December62016HRA Meeting7:00 PM
TuesdayDecember62016City Council Meeting7:05 PM
TuesdayDecember132016City Council Work Session6:30 PM
6:30 PM
MondayDecember19Park Board - Council Chambers
2016
TuesdayDecember202016City Council Meeting7:00 PM
MondayDecember26Day after Christmas
2016
City Hall Closed
TuesdayDecemberZoning & Planning Commission6:30 PM
27
2016