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IV.1. Minutes of the October 6, 2015 City Council Regular Meeting Proceedings HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS OCTOBER 6, 2015 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Hopkins City Council was held on Tuesday, October 6, 2015 at 7:0 p.m. in the Council Chambers at City Hall, 1010 First Street South, Hopkins. Mayor Maxwell called the meeting to order with Council Members Halverson, Cummings, Gadd and Kuznia attending. Staff present included City Manager Mornson, City Planner Anderson, Community Development Coordinator Beekman, City Clerk Domeier, Assistant City Manager Genellie, Finance Director Harkess, Police Sergeant Johnson, City Attorney Landsman, Police Chief Reynolds and Public Works Director Stadler. ADOPT AGENDA MotionSecond by Cummings. by Kuznia. Motion to Adopt Agenda. Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia. Nays: None. Motion carried. PRESENTATIONS III. 1. Police Unity Tour Presentation Police Chief Reynolds recognized Sergeant Mike Johnson for his participation in the Police Unity Bicycle Tour. Sergeant Johnson presented information about the Law Enforcement United bike rides and mission of the program to support families of Police Officers killed in the line of duty. Sergeant Johnson thanked the Council and Hopkins community for their support. CONSENT AGENDA MotionSecond by Gadd. by Cummings. Motion to Approve the Consent Agenda. 1.Minutes of the September 15, 2015 City Council Regular Meeting Proceedings 2.Minutes of the September 15, 2015 Work Session following Regular Meeting Proceedings 3.Resolution Appointing Election Judges for the November 3, 2015 General Election; (CR2015-111) 4.Authorize Out-of-State Travel; (CR2015-112) 5.Ratify Checks Issued in September 2015; (Memo) 6.Approve Resolution 2015-062 Authorizing Amendment to Residential Recycling Grant Agreement with Hennepin County; (CR2015-102) 7.Revise Legislative Policy 8-1 – Complete Streets Policy; (CR2015-116) 8.Authorize the Sale of $4,490,00 G.O. TIF Refunding Bonds, Series 2015C; (CR2015- 115) 9.Award of Bid – Parking Ramp Lighting Upgrade; (CR2015-121) HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS OCTOBER 6, 2015 Council Member Cummings asked about the Residential Recycling Grant Agreement and offering organic recycling to residents. Mr. Stadler explained that staff is continuing to evaluate the compostable organics program. Mayor Maxwell complimented the Finance Department on the savings to the City by refunding the bonds and commented that the new cameras and lighting in the parking ramp is an asset to the City of Hopkins. Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia. Nays: None. Motion carried. PUBLIC HEARING V. 1. Adopt Assessment Roll - 2015 Miscellaneous Special Assessments; (CR2015-114) Assistant City Manager Genellie addressed the Council regarding the Miscellaneous Special Assessments. Mr. Genellie explained the appeal process and that official notices have been published and mailed to impacted property owners. There was Council discussion regarding the Special Assessment roll. Mr. Genellie explained the payment options, interest rate and commented that the Finance Department is willing to make payment plan arrangements. Motion by Mayor Maxwell to open the public hearing at 7:28 p.m. Finance Director Harkess addressed the Council for the property owner (PID #2511722140040). The property owner requested complete cancellation of the $534.01 delinquent utility account. Council consensus was to waive the $100 service fee, remove the property from the Assessment Roll and have the Finance Department work out a payment plan with the property owner. MotionSecond by Cummings. by Kuznia. Motion to Close the Public Hearing at 7:33 pm. Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia. Nays: None. Motion carried. MotionSecond by Gadd. by Kuznia. Motion to adopt Resolution 2015-075, Resolution for Adoption of Assessment Roll, 2015 Miscellaneous Special Assessments with Exhibit A as amended including removing #2511722140040 in the amount of $534.01 from the Assessment Roll. Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia. Nays: None. Motion carried. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS OCTOBER 6, 2015 NEW BUSINESS VII. 1. Off-Sale Liquor License and Tobacco License Request – JW Ventures, LLC DBA Hopkins Liquor; (CR2015-119) City Clerk Domeier gave an overview of the off-sale liquor and tobacco license request for Hopkins Liquor. The Police Department has conducted the background check and found no reason to deny the license. Ms. Domeier commented that the license would be submitted to the Minnesota Department of Public Safety for final approval. The Hopkins Liquor business owner came forward and gave an overview of his business plan. Mayor Maxwell welcomed the owner to the City of Hopkins and requested that they stay informed regarding Police Department compliance. MotionSecond by Cummings. by Kuznia. Motion to approve grant an off-sale liquor license and Tobacco license to JW Ventures, LLC DBA Hopkins Liquor. Ayes: Halverson, Cummings, Maxwell, Gadd. Kuznia Nays: None. Motion carried. VII. 2. On-Sale Wine and 3.2 Malt Liquor License Request – Tibet Corner, LLC DBA Tibet Corner; (CR2015-120) City Clerk Domeier gave an overview of the On-Sale Wine and 3.2 Malt Liquor License Request for Tibet Corner. The restaurant has opened but the owner understands that liquor cannot be served until the licensing is approved. The Police Department has conducted the background check and found no reason to deny the license. Ms. Domeier commented that the license would be submitted to the Minnesota Department of Public Safety for final approval and an inspection may be required. The business owner came forward and gave an overview of the restaurant and hours of operation. Mayor Maxwell welcomed the business to the City of Hopkins MotionSecond by Gadd. by Halverson. Motion to grant On-Sale Wine and 3.2.% Malt Liquor License to Tibet Corner, LLC DBA Tibet Corner. Ayes: Halverson, Cummings, Gadd. Kuznia Nays: None. Maxwell abstained. Motion carried. th VII. 3. Side Yard Setback Variance-241 20 Avenue North; (CR2015-109) City Planner Anderson gave an overview of the side yard setback variance request and site plan for a garage that previously burned down. The Zoning & Planning Commission unanimously approved the motion and no one appeared regarding the item. The property owners, Kevin and Julie Eiden, came forward and addressed the Council stating that the same size garage would be constructed on the existing slab. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS OCTOBER 6, 2015 MotionSecond by Kuznia. by Cummings. th Motion to adopt Resolution 15-72 approving a side yard setback variance at 241-20 Avenue North. Ayes: Halverson, Cummings, Maxwell, Gadd. Kuznia Nays: None. Motion carried. th VII. 4. Rear Yard Variance-145 20 Avenue North; (CR2015-108) City Planner Anderson gave an overview of the rear yard variance and explained that the home was originally constructed as a garage that was converted to a home sometime in the 1960’s. Ms. Anderson explained that this situation would not happen today due to city ordinances. The property owners would like to expand the home with second floor. The Zoning & Planning Commission approved the motion with a 6-1 vote. There was Council discussion regarding circumstances if the home needed to be rebuilt. The City Attorney advised the Council that the variance stays with the property and that the home could be rebuilt within a time period. The City Attorney has reviewed the variance. The applicant, Mr. Christopher Polston, came forward to address the Council. Mr. Polston stated that they would be adding two bedrooms and one bathroom to accommodate the family’s needs and they would like to stay in the Hopkins community. The Council discussed the importance of looking at each individual variance and what it offers to the community and neighborhood. MotionSecond by Halverson. by Kuznia. th Motion to adopt Resolution 15-71, approving a rear yard setback variance at 145 20 Avenue North. Ayes: Halverson, Cummings, Maxwell, Gadd. Kuznia Nays: None. Motion carried. VII. 5. Concept Review – 810 First Street South; (CR2015-106) City Planner Anderson gave a brief overview of the motions and concept plan for 810 First Street South. Ms. Anderson explained that the proposed six-story building would include 241 luxury apartments with first floor public parking, pool, rooftop gathering area and bike lounge. Ms. Anderson explained that the vacation of Second Street South is in compliance with the Comprehensive Plan. The Hopkins Postmaster has expressed concerned about losing parking spots for employees. Ms. Anderson commented that there is adequate parking available in the nearby parking ramp. The Zoning & Planning Commission unanimously approved the motion. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS OCTOBER 6, 2015 There was Council discussion regarding the concept review and the public parking area. Ms. Anderson commented that more detailed drawings would be presented to the Council next month. The 190 public parking spaces will be located on the first floor with the entrance on First Street South. Metro Transit will own and maintain the public parking. Community Development Coordinator Beekman commented that signage would indicate that parking is for Metro Transit customers, that there is no overnight parking and security cameras would monitor the parking area. Mr. Tony Kuechle, representing Doran Companies, gave an overview of the proposed apartment development including public parking spaces, rents, storm water infiltration, bike lounge and outdoor amenities. Mr. Kuechle explained that the vacation of Second Street would be required to get the 190 public parking stalls per the requirement of the CMAQ grant. There was Council discussion regarding the public parking area, staffing and funding. Mr. Kuechle explained that the public parking area would be unheated per the state statute energy code and that the building lobby area would be staffed for the majority of the day. Mr. Kuechle explained that the project would contribute to the Park and Art Dedication Fund. Ms. Anderson gave an overview of the project timetable. The developer hopes to begin construction April 2016. City Manager Mornson commented that the project would be a TIF District and that the Development Agreement is scheduled for the December 1 City Council meeting. The Council asked about touring a similar property. Ms. Anderson will arrange a tour with the developer for the Council and Zoning & Planning Commission. VII. 6. Find that the Disposal of Part of Second Street South is in Compliance with Comprehensive Plan; (2015-103) MotionSecond by Cummings. by Kuznia. Motion to adopt Resolution 15-67, finding that Second Street South is in compliance with the Comprehensive Plan. Ayes: Halverson, Cummings, Maxwell, Gadd. Kuznia Nays: None. Motion carried. VII. 7. Declare that a Portion of Second Street South is Surplus Property and Authorizing the Sale; (2015-110) MotionSecond by Gadd. by Cummings. Motion to adopt Resolution 15-73, declaring the vacated Second Street South owned by the City of Hopkins as surplus property and ordering and authorizing the sale thereof. Ayes: Halverson, Cummings, Maxwell, Gadd. Kuznia Nays: None. Motion carried. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS OCTOBER 6, 2015 VII. 8. First Reading: Vacation of Second Street South; (CR2015-104) MotionSecond by Halverson. by Gadd. Motion to adopt Resolution 15-68, approving Ordinance 15-1099, approving the vacation of Second Street South between Eighth and Ninth Avenues for first reading. Ayes: Halverson, Cummings, Maxwell, Gadd. Kuznia Nays: None. Motion carried. VII. 9. Preliminary Plat and Final Plat at 810 First Street South; (CR2015-105) MotionSecond by Gadd. by Halverson. Motion to continue Resolution 15-69, approving a preliminary/final plat to combine the four lots at 810 First Street South and add the vacated Second Street South into one lot until the Council meeting on November 2nd. Ayes: Halverson, Cummings, Maxwell, Gadd. Kuznia Nays: None. Motion carried. VII. 10. First Reading: Ordinance Amendment – Mixed Use; (CR2015-107) City Planner Anderson explained that staff is proposing amending the ordinance regarding landscaping and pedestrian improvements. The Zoning & Planning Commission unanimously approved the motion and no one appeared regarding the item. Ms. Anderson commented that staff is comfortable changing the ordinance for future redevelopment and that the City Attorney has reviewed the amendment. MotionSecond by Cummings. by Kuznia. Motion to adopt Resolution 15-70, approving Ordinance 15-2000, amending the zoning ordinance regarding landscaping and pedestrian improvements in the Mixed Use zoning district for first reading. Ayes: Halverson, Cummings, Maxwell, Gadd. Kuznia Nays: None. Motion carried. VII. 11. Approve Architectural and Engineering Services Proposal – Cottageville Park Pavilion; (2015-117) Public Works Director Stadler gave an overview of the professional services agreement for a park pavilion at Cottageville Park. Mr. Stadler explained that the pavilion would be a community gathering space for the School District, Recreation Department and neighborhood. Mr. Stadler gave an overview of the pavilion, an open-air picnic shelter with restrooms. Mr. Stadler discussed the construction timeframe and that the pavilion is part of the Park Reinvestment Plan. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS OCTOBER 6, 2015 There was Council discussion regarding private use of the pavilion, square footage, restrooms and public input. Mr. Stadler commented that staff will investigate the reservation process, total square footage is 1340 sq. ft., restrooms will be time-locked and that a public meeting will be scheduled to review the design plan. Mayor Maxwell thanked Public Works Director Stadler, city staff and project partners for all the hard work creating the redeveloped park. Mr. Stadler thanked the Planning and Economic Development Department for their involvement in the project. MotionSecond by Kuznia. by Gadd. Motion to approve the proposal from Hart-Howerton for professional services to complete final design of the Cottageville Park Pavilion and authorize the City Manager to execute a professional services agreement in the amount of $65,000. Ayes: Halverson, Cummings, Maxwell, Gadd. Kuznia Nays: None. Motion carried. VII. 12. Approve Architectural Design Services Agreement – Oakes Park and Valley Park Warming House Rehab project; (2105-118) Public Works Director Stadler gave an overview of the agreement to rehabilitate the existing warming houses at Oakes and Valley Park. The goal of the project is to upgrade the appearance and use of the existing warming houses with restrooms, prolong their useful life, improve the exterior appearance and add a picnic shelter. Mr. Stadler commented that the project is part of the Park Reinvestment Plan and that public input was favorable for the warming house improvements. Mr. Stadler gave an overview of the floor plan and estimated costs. MotionSecond by Gadd. by Cummings. Motion to approve the architectural design services agreement with Krech, O’Brien, Mueller & Associates, Inc. for the rehabilitation of the Oakes Park and Valley Park warming houses and authorize the City Manager to execute the professional services agreement in the amount of $71,000. Ayes: Halverson, Cummings, Maxwell, Gadd. Kuznia Nays: None. Motion carried. ANNOUNCEMENTS  Shady Oak Station Development Strategy – Public Meeting at the Hopkins Fire Station: Wednesday, October 7 – 6 to 8 p.m.  Open House at Hopkins Fire Department: Saturday, October 10, 10 a.m. – 2 p.m. th  Ribbing Cutting Event for Mainstreet Project (event at 9 Avenue): Thursday, October 22 – 4 p.m. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS OCTOBER 6, 2015 ADJOURNMENT There being no further business to come before the City Council and upon a motion by Cummings, second by Kuznia, the meeting was unanimously adjourned at 8:58 p.m. OPEN AGENDA – PUBLIC COMMENTS AND CONCERNS The City Council did not receive any comments or concerns. Respectfully Submitted, Debbie Vold COUNCIL MEMBERS ____________________________________ ____________________________________ ____________________________________ ____________________________________ ATTEST: _________________________________ ____________________________________ Eugene J. Maxwell, Mayor Amy Domeier, City Clerk