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VII.7. Approve Architectural Design Services Agreement – Public Works Building Renovation; Stadler (CR2015-137) (2)G�TY pF NOPKINS � ;��- • 1•,; �, "^�� ' 1 Approve Architecturaf Design Services �►greement — Public IlVorks Building Renovation Proposed Action Staff recommends adoption of the following motion: Move that Council approve the architectural design services agreement with Oertel Architects, Ltd. for the renovation of the public works building and authorize the City Manager to execute the professional services agreement in the amount of $56,000. Overvie�nr The current Public Works Facility is in need of upgrades. Predominantly, upgrades are needed in the vehicle maintenance area of the facility. This area was not improved as part of the 2003 Public Works Facility project. The existing, in-ground vehicle lift is antiquated, with outdated fechnology. The floor has numerous cracks, is not level and the garage drain system is inadequate. Lighting is old and insufficient. Disconnect from current emergency power generator that is shared with the Fire Station. Install existing large portable generator and reconfigure building electrical service to provide standby emergency power so that the building can continue to function in the event of a prolonged power outage. The current vehicle storage utilizes 78 fluorescent fixtures with minimal use of natural lighting to reduce energy consumption. Updated lighting controls would also provide energy savings. An additional covered storage area on the north side of the site would greatly improve the department's outdoor storage capability and efficiency. Oertel Architects was the architect for the 2003 Hopkins PW Addition/Rehab project. They specialize in design of maintenance facilities and have successfully completed numerous public works projects across the Twin Cities metropolitan area. The project schedule is anticipated as follows: advertisement for bids: mid-January, 2016; award contract: mid-February, 2016; Construction: April thru June, 2016. Supportinq Information • Architectural Design Services Agreement • CIP Project Sheet �� Steven J. Stadler, Public Works Director Financial Impact: $ 56,000. Budgeted: Yes Source: Capital Imprvt Fund, Utility Funds _��, 0 � � � , k� /� � �-�:�-.x ... �1`' / � � '� z � � � �'� �'� ��' I� �� . �� : � � �� .� ' -t � • � , :��` I ' . �: I AC,REEMENT made as of the 21 day of November in the year 2015 (In words, indicate day, month and year.) BET�IIEEN the Architect's client identified as the Owner: (Name, legal status, address and other information) City of Hopkins, MN 10101St Street South Hopkins, MN 55343 and the Architect: (Name, legal status, address and other information) Oertel Architects, Ltd. 1795 St. Clair Avenue St. Paul, MN 55105 for the following Project: (Name, location and detailed description) Hopkins Public Works Renavation Project 11100 Excelsior Blvd. Hopkins, MN 55343 The Owner and Architect agree as follows. See attached report detailing the review of conditions with recommendations for upgrades and repairs. In addition to the items mentioned in the report, the work will include installing a standby emergency power generator. ADDI710tdS ANQ DELE710NS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A verticai line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. AIA Document B101 T"' — 2007 �formerly B151 T"" —1997). Copyright O 1974, 1978, 1987, 1997 and 2007 by The American institute of Architects. All rights Init. resewed. WAFtNIPdG: This AIA Document is pro4ected by U.S. Copyright Law and InteenaBional Treaties. Unauthorized reproduction or dtatribu4ion of thts AIA° Document, or any portion of it, may resuit in seeere civil and criminal per�alties, and vuilt be prosecu4ed to the maximum extenB possible � under the law. This document was produced by AIA software at 10:57:17 on 10/21/2015 under Order No.7645885143_i which expires on 10/30/2015, and is not for resale. User Notes: (1936815205) i TA�L� �F ��i9CL�S 9 INITIAL INFORMATION 2 ,4RCHITECT'S RESPONSI�ILITIES 3 SCOPE OF,4RCHITECT'S �ASIC SERVICES 4 ADDITION,4L SERVIGES 5 OI�INER'S RESPONSI�ILIilES 6 COST OF THE INORI4 7 COPYRIGHTS e4N� LICENSES � CL�411NS AND DISPUTES 9 TERMINATION OR SUSPENSION 10 MISCELL4NEOUS PROVISIONS 11 COMPENSATION 12 SPECIAL TERMS AND CONDITIONS 13 SCOPE OF THE AGREEMENT EXHIBITA INITIALINFORMATION ARTICLE 1 INITIAL INFORMATION § 1.1 This Agreement is based on the Initial Information set forth in this Article 1 and in optional Exhibit A, Initial Information: (CompleteExhibitA, Initiallnformation, and incorporate it into theAgreement atSection 13.2, or state below Initial information such as details of the Project's site and program, Owner's contractors and consultants, Architect's consultants, Owner's budget for the Cost of the Work, authorized representatives, anticipated procurement methoc� and other information relevant to the Project.) § 1.2 The Owner's anticipated dates for commencement of construction and Substantial Completion of the Work are set forth below: .1 Commencement of construction date: � November 2015 :2__ Subsfantial Completion date:___ _ _ _ ___ _ ___ ___ __ _ __ _ __ _ __ _ ____ _ __ _ � November 2016 § 1.3 The Owner and Architect may rely on the Initial Information. Both parties, however, recognize that such information may materially change and, in that event, the Owner and the Architect shall appropriately adjust the schedule, the Architect's services and the Architect's compensation. ARTICLE 2 ARCHITECT'S RESPONSIBILITIES § 2.1 The Architect shall provide the professional services as set forth in this Agreement. AIA Document 6101 TM' — 2007 �fortnerly 6151 TM —1997). Copyright O 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init, reserved. WAR�JIAlG: 7'PsOs &IA Da�ueneret i� gsro�e�4� by l6.S. ��pyreghR Law �nd Inteeo�ati�n�l 7re��i�s. Un�u�hor6��d reprodasc4san or di�rBbutign 2 �oi this �lA� Doc�em�nt, oe �ny po�ifiofl a6 04, m�y r�sult ira sev�re Fivit �nd crominal pe�saVti�s, a�sci �ai81 �e pros�cui�d da the e�a�aiavsures �x&�nt posgiEl� � ueeder Eh� I�w. This document was produced by AIA software at 10:57:17 on 10/21/2015 under Order No.7645885143_i which e�ires on 10/30/2015, and is notforresale. User Notes: (1936815205) § 2.2 'The Architect shall perform its services wnsistent with the professional slull and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances. The Arclutect shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project. § 2.3 The Architect shall identify a representative authorrzed to act on behalf of the Architect with respect to the Project. § 2.4 Except with the Owner's knowledge and consent, the Architect shall not engage in any activity, ar accept any employment, interest or wntribution that would reasonably appear to compromise the Architect's professional judgment with respect to this Project. § 2.5 The Architect shall maintain the following insurance fot the duration of this Agreement. If any of the requirements set forth below exceed the types and limits the Architect normally maintains, the Owner shall reimburse the Architect for any additional cost: (Identify types and limits of insurance coverage, and other insurance requirements applicable to theAgreement, if any.) .1 General Liability $2,000,000 Each Occurrence $2,00,000 Personal and Advertising Injury Limit $4,000,000 General Aggregate (except Products-Completed Operations Limit) $4,000,000 Products-Completed Operations Limit $300,000 Damage to Premises Rented to You $5,000 Medical Payments (Any one person) .2 Automobile Liability $2;DOO,OOQ'= Hired�and Non �wzied automob�le;liability .3 Workers' Compensation . _ _ _ _, _ _ $500,000 Bocl�ly Injiiry by Accident, Each Employee _ _ _ $SOO,OOOBodily,Injury;byDisease PolicyLimiY �$SOO,Q00:8odily`In1ury Uy Disease _ Each Eriiployee! .4 Professional Liability - $4,000,000 for all clauris ARTICLE 3 SCOPE OF ARCHITECT'S BASIC SERVICES § 3.1 The Architect's Basic Services consist of those described in Article 3 and include usual and customary structural, mechanical, and electrical engineering services. Services not set forth in this Article 3 are Additional Services. § 3.1.1 The Architect shall manage the Architect's services, consult with the Owner, research applicable design criteria, attend Project meetings, communicate with members of the Project team and report progress to the Owner. AIA Document 6101 T"' — 2007 �fortnerly B151 T'" —1997). Copyright O 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init, reserved. �✓�NItdG: This A9A Do�urroent is prot�cted by U.:i. f��apys�ight L,aau a�s€# Irat�reaa�iaroal Treaiies. lJe��caih�riagd represaiaa�i�n oe da�`arlbuFion 3 oP this �[A� Docu�ro�nt, ar any psartion of it, anay result in seveae civi! arod ceimars�l penalfi��, and �sd91 b� peos�cvied 4o the anaxerndam gxtess4 qao�3ble � under the I�aw. This document was produced by AIA software at 10:57:17 on 10/21/2015 under Order No.7645885143_i which e�ires on 10/30/2015, and is not for resale. User Notes: (1936815205) § 3,i.2 'I'he Archfltect shall coord�ate iYs services with those senrices provided by ihe Owner arid �he Owner's consultants. The Architect shall be entitled to rely on the accuracy and completeness of services and infor�nation fumished by the Owner and the Owner's consultants. The Architect shall provide prompt written notice to the Owner if the Architect becomes aware of any error, omission or inconsistency in such services or information. , § 3.1.3 As soon as practicable after the date of this Agreement, the Architect shall submit for the Owner's approval a schedule for the performance of the Architect's services. T'he schedule initially shall include anticipated dates for the commencement of construction and for Substantial Completion of the Work as set forth in the Initial Information. The schedule shall include allowances for periods of time required for the Owner's review, for the performance of the Owner's consultants, and for approval of submissions by authorities having jurisdiction over the Project. Once approved by the Ownea, time limits established by the schedule shall not, except for reasonable cause, be exceeded by the Architect or Owner. With the Owner's approval, the Architect shall adjust the schedule, if necessary, as the Project proceeds until the commencement of construction. § 3a1.4 The ?,rchitect shall not be responsible for an Owner's directive or substitution made without the Architect's approval. § 3.1.5 The Architect shall, at appropriate times, contact the governmental authorities required to approve the Construction Documents and the entities providing utility services to the Project. In designing the Project, the Architect shall respond to applicable design requirements imposed by such governmental authorities and by such entities providing utility services. § 3.1.6 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. § 3.2 SCHEMATIC DESIGN PHASE SERVICES § 3.2.1 The Atchitect shall review the program and other information furnished by the Owner, and shall review laws, codes, and regulations applicable to the Architect's services. § 3.2.2 The Architect shall prepare a preliminary evaluation of the Owner's program, schedule, budget for the Cost of the Work, Project site, and the proposed procurement or delivery method and other Initial Information, each in terms of the other, to ascertain the requirements of the Project. The Architect shall notify the Owner of (1) any inconsistencies discovered in the information, and (2) other information or consulting services that may be reasonably needed for the Project. § 3.2.3 The Architect shall present its preliminary evaluation to the Owner and shall discuss with the Owner alternative approaches to design and construction of the Project, including the feasibility of incorporating environmentally responsible design approaches. The Architect shall reach an understanding with the Owner regarding the requirements of the Project. § 3.2.4 Based on the ProjecYs requirements agreed upon with the Owner, the Architect shall prepare and present for the Owner's approval a preliminary design illustrating the scale and relationship of the Project components. § 3.2.5 Based on the Owner's approval of the preliminary design, the Architect shall prepare Schematic Design Documents for the Owner's approval, The Schematic Design Documents shall consist of drawings and other documents including a site plan, if appropriate, and preliminary building plans, sections and elevations; and may include some combination of study models, perspective sketches, or digital modeling: Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. § 3.2.5.1 The Architect shall consider environmentally responsible design altematives, such as material choices and building orientation, together with other considerations based on program and aesthetics, in developing a design that is consistent with the Owner's program, schedule and budget for the Cost of the Work. The Owner may obtain other environmentally responsible design services under Article 4. AIA Document B101 TM — 2007 �formerly B751 T"' —1997). Copyright O 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init, reserved. &�d��ING: ihls A!A D�cuen�ni is psotec4ed 6ay U.�. Copysight L�w and Irsternra�ional Yre�2d�s. Un�aa6ho�i��r! r�g�eoaiaac4ion �e di�irI�u6i�� of 4h1� �IA� DoceaPra�sat, �r any porti�n of it, PB19j� P@$ldlQ 8f1 $�V�PO 6IV9B a996J GP9PYS9IIF�I P�9E8I$963s ae�d will �� ros��taB� 4m th� §n�irt7um �zfe�tt �o�soE�l� � und�a 4he 6�uv. This document was produced by AIA software at 10:57:17 on 10/21/2015 under Order No.7645885143_i which expires on 10/30/2015, and is not for resale. User Notes: (1936815205) § 3.2.5.2 The ?�rchitect shall consider the value of alternative materials, building systems and equipment, together with other considerations based on program and aesthetics, in developing a design for the Project that is consistent with the Owner's program, schedule and budget for the Cost of the Work. § 3.2.6 The Architect shall submit to the Owner an estimate of the Cost of the Work prepared in accordance with Section 6.3. § 3.2.7 The Architect shall submit the Schematic Design Documents to the Owner, and request the Owner's approval. § 3.3 DESIGN DEVELOPMENT PH,4SE SERVICES § 3.3.1 Based on the Owner's approval of the Schematic Design Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Design Development Documents for the Owner's approval. The Design Development Docutnents shall illusttate and describe the development of the approved Schematic Design Documents and shall consist of drawings and other documents including plans, sections, elevations, typical construction details, and diagrammatic layouts of building systems to fiY and describe the size and character of the Project as to architectural, structural, mechanical and electrical systems, and such other elements as may be appropriate. The Design Development Documents shall also include outline specifications that identify major materials and systems and establish in general their quality levels. § 3.3.2 The Architect shall update the estimate of the Cost of the Work. § 3.3.3 The Architect shall submit the Design Development Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, and request the Owner's approval. § 3.4 CONSTRUCTION DOCUMENTS PHASE SERVICES § 3.4.1 Based on the Owner's approval of the Design Development Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Construction Documents for the Owner's approval. The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels of materials and systems and other requirements for the construcrion of the Work. The Owner and Architect acl�owledge that in order to construct the Work the Contractor will provide additional information, including Shop Drawings, Product Data, Samples and other similar submittals, which the Architect shall review in accordance with Section 3.6.4. § 3.4.2 The Architect shall incorporate into the Construction Documents the design requirements of governmental authorities having jurisdiction over the Project. § 3.4.3 During the development of the Construction Documents, the Architect shall assist the Owner in the development and preparation of (1) bidding and procurement information that describes the time, place and conditions of bidding, including bidding or proposal forms; (2) the form of agreement between the Owner and Contractor; and (3) the Conditions of the Contract for Construction (General, Supplementary and other Conditions). The Architect shall also compile a project manuai that includes the Conditions of the Contract for Construction and Specifications and may include bidding requirements and sample forms. § 3.4.4 The Architect shall update the estimate for the Cost of the Work. § 3.4.5 The Architect shall submit the Construction Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, take any action required under Section 6.5, and request the Owner's approval. § 3.5 BIDDING OR NEGOTIATION PHASE SERVICES § 3.5.1 GENERAL The Architect shall assist the Owner in establishing a list of prospective contractors. Following the Owner's approval of the Construction Documents, the Architect shall assist the Owner in (1) obtaining either competitive bids or negotiated proposals; (2) confirming responsiveness of bids or proposals; (3) determining the successful bid or proposal, if any; and, (4) awarding and preparing contracts for construction. AIA Document B101 TM — 2007 �formerly B151 T"' —1997). Copyright O 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. AII rights Init. reserved. W�iYIF�G: ihis R�lA �gc�acnent is pro8�cted by U.S. G�pyric�h4 �aov �nd 9nlerna4ion�l Ya�aki��, �ln�aaE@sorized r�paoducYion �r dis4eib�stioea 5 04 thta AI,A° Docum�nt, or any pmrtfon o4 64, may re�ult in :a�vere c6vi1 aa�d cromi�aal penmlti�s, a�rd svall be psro�ec�ated t� 8he n�simurva �zterat pos�ible � und�r the lava. This document was produced by AIA software at 10:57:17 on 10/21/2015 under Order No.7645885143_i which e�ires on 10/30/2015, and is not for resale. 1936815205) User Notes: � § 3e5.2 COMIP�T9TIVE �iD�ING § 3.5.2.7 �idding Documents shall consist of bidding requirements and proposed Contract I)ocuments. § 3.5.2.2 The Architect shall assist the Owner in bidding the Project by .1 procuring the reproduction of Bidding Documents for distribution to prospective bidders; .2 distributing the Bidding Dacuments to prospective bidders, requesting their return upon completion of the bidding process, and maintaining a log of distribution and retrieval and of the amounts of deposits, if any, received from and returned to prospective bidders; .3 organizing and conducting a pre-bid conference for prospective bidders; .4 preparing responses to questions from prospective bidders and providing clarifications and interpretations of the Bidding Documents to all prospective bidders in the form of addenda; and .5 organizing and conducting the opening of the bids, and subsequently documenting and distributing the bidding results, as directed by the Owner. § 3.5.2.3 The Architect shall consider requests for substitutions, if the Bidding Documents permit substitutions, and shall prepare and distribute addenda identifying approved substitutions to all prospective bidders. § 3.5.3 NEGOTIATED PROPOSALS § 3.5.3.1 Proposal Documents shall consist of proposal requirements and proposed Contract Documents. § 3.5.3.2 The Architect shall assist the Owner in obtaining proposals by .1 procuring the reproduction of Proposal Documents for distribution to prospective contractors, and requesting their return upon completion of the negotiation process; .2 organizing and participating in selection interviews with prospective contractors; and .3 participating in negotiations with prospective contractors, and subsequently preparing a summary report of the negotiation results, as directed by the Owner. § 3.5.3.3 The Architect shall consider requests for substitutions, if the Proposal Documents permit substitutions, and shall prepare and distribute addenda identifying approved substitutions to all prospective contractors. § 3.6 CONSTRUCTION PHASE SERVICES § 3.6.1 GENERAL § 3.6.1.1 The Architect shall provide administration of the Contract between the Owner and the Contractor as set forth below and in AIA Document A201TM-2007, General Conditions of the Contract for Construction. If the Owner and Contractor modify AIA Document A201-2007, those modifications shall not affect the Architect's services under this Agreement unless the Owner and the Architect amend this Agreement. § 3.6.1.2 The Architect shall advise and consult with the Owner during the Construction Phase Services. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Architect shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, nor shall the Architect be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect's negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or omissions of the Contractor or of any other persons or entities performing portions of the Work. § 3.6.1.3 Snbject to Section 4.3, the Architect's responsibility to provide Construction Phase Services commences with the award of the Contract for Construction and terminates on the date the Architect issues the final Certificate for Payment. § 3.6.2 EVALUATIONS OF THE WORK § 3.6.2.1 The Architect shall visit the site at intervals appropriate to the stage of wnstruction, or as otherwise required in Section 4.33, to become generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work. On AIA Document 8101 TM — 2007 �formerly 6151 T"' —1997). Copyright O 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. ��tJIF�G: Tkais AIA �9ocuen�cet a� �eoteet�s@ by U.�. Co�ayrig6st L��r �nd �ntern�tiona6 �re�ta��. L9n�a�thoeazed r�peod�ac4lae� or di�4ribaa80an 04 this t91A� �ocu�aa�ea4, or �ray portion o6 it, rnay result in :aevere civil and oriarsfinal pec�alRoe�, ae�� wdl! be pro��caa4�d %o �he e��tt6rnue�s �zt�nt po�ible � a�ndeP 4h� I��. This document was produced by AIA software at 10:57:17 on 10/21/2015 under Order No.7645885143_1 which e�ires on 10/30/2015, and is not for resale. 1936815205) User Notes; ( the basis of the site visits, the Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed, and report to the Owner (1) known deviations from the Contract Documents and from the most recent construction schedule submitted by the Contractor, and (2) defects and deficiencies observed in the Work. § 3.6.2.2 The Architect has the authority to reject Work that does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable, the Architect shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not such Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, material and equipment suppliers, their agents or employees or other persons or entities performing portions of the Work. § 3.6.2.3 The Architect shall interpret and decide matters wncerning performance under, and requirements of, the Contract Documents on written request of either the Owner or Contractor. The Architect's response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. § 3.6.2.4 Interpretations and decisions of the Architect shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and decisions, the Architect shall endeavor to secure faithful performance by both Owner and Contractor, shall not show partiality to either, and shall not be liable for results of interpretations or decisions rendered in good faith. The Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. § 3.6.2.5 Unless the Owner and Contractor designate another person to serve as an Initial Decision Maker, as that term is defined in AIA Document A201-2007, the Architect shall render initial decisions on Claims between the Owner and Contractor as provided in the Contract Documents. § 3.6.3 CERTIFICATES FOR PAYMENT TO CONTRACTOR § 3.6.3.1 The Architect shall review and certify the amounts due the Contractor and shall issue certificates in such amounts. The Architect's certification for payment shall constitute a representation to the Owner, based on the ArchitecYs evaluation of the Work as provided in Section 3.6.2 and on the data comprising the Contractor's Application for Payment, that, to the best of the Architect's lrnowledge, information and belief, the Work has progressed to the point indicated and that the quality of the Work is in accordance with the Contract Documents. The foregoing representations are subject (1) to an evaluation of the Work for conformance with the Contract Documents upon Substanrial Completion, (2) to results of subsequent tests and inspections, (3) to correction of minor deviations from the Contract Documents prior to completion, and (4) to specific qualifications expressed by the Architect. § 3.6.3.2 T'he issuance of a Certificate for Payment shall not be a representation that the Architect has (1) made exhaustive or contiuuous on-site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and material suppliers an d other data requested by the Owner to substantiate the Contractor's right to payment, or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. § 3.6.3.3 The Architect shall maintain a record of the Applications and Certificates for Payment. § 3.6.4 SUBMITTALS § 3,6.4.1 The Architect shall review the Contractor's submittal schedule and shall not unreasonabiy delay or withhold approval. The Architect's action in reviewing submittals shall be taken in accordance with the approved submittal schedule or, in the absence of an approved submittal schedule, with reasonable promptness while allowing sufficient time in the Architect's professional judgment to permit adequate review. § 3.6.4.2 In accordance with the Architect-approved submittal schedule, the Architect shall review and approve or take other appropriate action upon the Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept AIA Document B101 TM' — 2007 �formerly B751 T"" —1997). Copyright OO 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. `�IAFtNIN�: 7hfs �I� �oc�arn�n4 is p�n�ec4�d by U.S. G�pyeigh8 ��tu a�at1 la��rnational Tee�Yies. lJn��athorug� Pepr�duc@ion ar dis8ribta#i�n 04 4his eU�� ocumerot, or any �artlaco of it, rm�g� a��sult in �ev�re civil �nd cri¢vsinal pe�aelties�, and wdll Rae pr�s�caa@�c6 4�a 4h� rraaxfcraurn �x4�e�t p�sst�le � und�r the 8mw. This document was produced by AIA software at 10:57:17 on 10/21/2015 under Order No.7645885143_i which e�ires on 10/30/2015, and is not for resale. (1936815205) User Notes: expressed ici the Contract 3�ocunaents. Iieview of such subflnittals is not for che purpose of deter�ining the accuracy and completeness of other infor�ation such as d�aensions, quantit�es, and installation o� per�ormance of equipment or systems, which are the Contractor's responsibiliiy. 'The Arrchitect's review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the Architect, of any construction means, methods, techniques, sequences or procedures. The Architect's approval of a specific item shall not indicate approval of an assembly of which the item is a component. § 3.6.4.3 If the Contract Documents specifically require the Contractor to provide professional design services or certifications by a design professional related to systems, materials or equipment, the Architect shall specify the appropriate performance and design criteria that such services must satisfy. The Architect shall review Shop Drawings and other submittals related to the Work designed or certified by the design professional retained by the Contractor that bear such professional's seal and signature when submitted to the Architect. The Architect shall be entitled to rely upon the adequacy, accuracy and completeness of the services, certifications and approvals performed or provided by such design professionals. § 3.6.4.4 �ubject to the provisions of Section 4.3, the Architect shall review and respond to requests for information about the Contract Documents. The Architect shall set forth in the Contract Documents the requirements for requests for information. Requests for information shall include, at a minimum, a detailed written statement that indicates the specific Drawings or Specifications in need of clarificarion and the nature of the clariflcation requested. The Architect's response to such requests shall be made in writing within any time limits agreed upon, or otherwise with reasonable promptness. If appropriate, the Architect shall prepare and issue supplemental Drawings and Specifications in response to requests for informarion. § 3.6.4.5 The Architect shall maintain a record of submittals and copies of submittals supplied by the Contractor in accordance with the requirements of the Contract Documents. § 3.6.5 CHANGES IN THE WORK § 3.6.5.1 The Architect may authorize minor changes in the Work that are consistent with the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension of the Contract Time. Subject to the provisions of Section 4.3, the Architect shall prepare Change Orders and Construction Change Directives for the Owner's approval and execution in accordance with the Contract Documents. § 3.6.5.2 The Architect shall maintain records relative to changes in the Work. § 3.6.6 PROJECT COMPLETION § 3.6.6.1 The Architect shall conduct inspections to determine the date or dates of Substantial Completion and the date of final completion; issue Certificates of Substantial Completion; receive from the Contractor and forward to the Owner, for the Owner's review and records, written warranties and related documents required by the Contract Documents and assembled by the Contractor; and issue a final Certificate for Payment based upon a final inspection indicating the Work complies with the requirements of the Contract Documents. § 3.6.6.2 The Atchitect's inspections shall be conducted with the Owner to check conformance of the Work with the requirements of the Contract Documents and to verify the accuracy and completeness of the list submitted by the Contractor of Work to be completed or corrected. § 3.6.6.3 When the Work is found to be substantially complete, the Architect sha11 inform the Owner about the balance of the Contract Sum remaining to be paid the Contractor, including the amount to be retained from the Contract Sum, if any, for final completion or correction of the Work. § 3.6,6.4 The Architect shall forward to the Owner the following information received from the Contractor: (1) consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment; (2) affidavits, receipts, releases and waivers of liens or bonds indemnifying the Owner against liens; and (3) any other documentation required of the Contractor under the Contract Documents. § 3.6.6.5 Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion, the Architect shall, without additional compensation, conduct a meeting with the Owner to review the facility operations and performance. AIA Document B107'TM — 2007 �fortnerly B151 TM' — 7997). Copyright O 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. �lV�1dIPdG: T&ad� �.Is� Docea�r�nt is pe�tected �y U.S. Gopy�i�ht @��av and Becl�Pn�4io�aB'�ee�4i��. lJre�aa4t��ei�� repe�duc4Eon or e8a�tra�u4i�es � of thla �9,4° eocum�n4, or ��y p�aiforo aa4 at, eraay e�s�e6t in ��v�re civi9 and ceiminal pero�lties, snd �i69 b� pro�ecu@�d 40 8he re7�I�ro�am �sct�n4 po��i€aA� � a��de� Bhe Imw. This documeM was produced by AIA software at 10:57:17 on 10/21/2015 under Order No.7645885143_i which expires on 10/30/2015, and is not for resale. User Notes: (1936815205) ARTICLE 4 ADDITI�NAL SERVICES § 4.1 Additional Services listed below aze not included in Basic Services but may be required for the Project. The Architect shall provide the listed Additional Services only if speciflcally designated in the table below as the Architect's responsibility, and the Owner shall compensate the Architect as provided in Section 11.2. (Designate the Additional Services the Architect shall provide in the second column of the table below. In the third column indicate whether the service description is located in Section 4.2 or in an attached exhibit. If in an exhibit, identify the exhibit.) Additional Services § 4.1.1 § 4•1.2 § 4.1.3 § 4.1.4 § 4.1.5 § 4.1.6 4.1.7 4.1.8 4.1.9 4.1.10 4.1.11 4.1.12 4.1.13 4.1.14 4.1.15 4.1.16 4.1.17 4.1.18 4.1.19 4.1.20 4.1.21 § 4.1.22 § 4.1.23 § 4.1.24 § 4.1.25 § 4.1.26 § 4.1.27 Measured drawings Existing facilities surveys Site Evaluation and Planning (B Building Information Modeling Civil Architectural Interior Design (B252T Value Analvsis (B204T�2007) Detailed cost estimating On-site Project Representation (B20; Conformed construction documents As-Designed Record drawings As-Constructed Record drawings Post occupancy evaluation Facility Support Services (B210TM-2 Tenant-related services Coardination of Owner's consultants Security Evaluation and Planning Extensive environmentally responsible design LEE�Certification (B214TM-2012) Fast-track design services Historic Preservation (B205TM-2007) Furniture, Fumishings, and Equipment Design Responsibility Location of Senrice Description (Architect, Owner (Section 4.2 below or in an exhibit or attached to this document and Not Provided) identified below) § 4.2 Insert a description of each Additional Service designated in Section 4.1 as the Architect's responsibility, if not further described in an exhibit attached to this document. § 4.3 Additional Services may be provided after execution of this Agreement, without invalidating the Agreement. Except for services required due to the fault of the Architect, any Additional Services provided in accordance with this Section 4.3 shall entiUe the Architect to compensation pursuant to Section 11.3 and an appropriate adjustment in the ArchitecYs schedule. AIA Document B101 TM' — 2007 �formerly B751 T"' —1997). Copyright O 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WR�SdIN�: Thi� A9A �a�caam�nY is �rotgc�e� 9ay 19.�. CopyrAg�t Lawr and Int�rn�tima9�l 7r�ati��. dJaa�c�thoria�d a�e��oduc:ffon or dl��ribea�o�n 9 of tfiis P�A� Docuen�n4, oP �ny por�i�n oi 6�, araay ressaB4 in �s;�er� civ'sl tand ceimdn�l per¢as9#i�s, �asad dvill be ¢e��cuYe� to the eraaxdmtee�a exteeaf pca�eh8� � daeocB�r Rhe I�w. This document was produced by AIA software at 10:57:17 on 10/21/2015 under Order No.7645885143_i which e�ires on 10/30/2015, and is not for resale. User Notes: (1936815205) � 4,3.9 ZJpon recognizing the need to perfor�a the following Additional Services, the Architect sh�ll notify the Owner with reasomable promptness and explain the facts and circuffistances giving rise to the need. 'The Architect shall not proceed to provide the following services until the Arch.itect receives the Owner's written authorization: ,9 Services necessitated by a change in the Initial Information, previous instructions or approvals given by the Owner, or a material change in the Project including, but not limited to, size, quality, complexity, the Owner's schedule or budget for Cost of the Work, or procurement or delivery method; .2 Services necessitated by the Owner's request for e�rtensive environmentally responsible design alternatives, such as unique system designs, in-depth material research, energy modeling, or LEED� certification; .3 Changing or editing previously prepared Instruments of Service necessitated by the enactment or revision of codes, laws or regulations or official interpretations; .4 Services necessitated by decisions of the Owner not rendered in a timely manner or any other failure of performance on the part of the Owner or the Owner's consultants or contractors; .5 Preparing digital data for transmission to the Owner's consultants and contractors, or to other Owner authorized recipients; .6 Preparation of design and documentation for alternate bid or proposal requests proposed by the Owner; .7 Preparation for, and attendance at, a public presentation, meeting or hearing; .8 Prepararion for, and attendance at a dispute resolution proceeding or legal proceeding, except where the Architect is party thereto; .9 Evaluation of the quali�ications of bidders or persons providing proposals; .10 Consultation concerning replacement of Work resulting from fire or other cause during construction; or .11 Assistance to the Initial Decision Maker, if other than the Architect. § 4.3.2 To avoid delay in the Construcrion Phase, the Architect shall provide the following Additional Services, notify the Owner with reasonable promptness, and explain the facts and circumstances giving rise to the need. If the Owner subsequentiy determines that all or parts of those services are not required, the Owner shall give prompt written notice to the Architect, and the Owner shall have no further obligation to compensate the Arclutect for those services: .1 Reviewing a Contractor's submittal out of sequence from the submittal schedule agreed to by the Architect; .2 Responding to the Contractor's requests for information that are not prepared in accordance with the Contract Documents or where such information is available to the Contractor from a careful study and comparison of the Contract Documents, field conditions, other Owner-provided information, Contractor-prepared coordination drawings, or prior Project correspondence or documentation; .3 Preparing Change Orders and Construction Change Directives that require evaluation of Contractor's proposals and supporting data, or the preparation or revision of Instruments of Service; .4 Evaluating an extensive number of Claims as the Initial Decision Maker; .5 Evaluating substitutions proposed by the Owner or Contractor and maldng subsequent revisions to Instruments of Service resulting therefrom; or .6 To the extent the Architect's Basic Services are affected, providing Construction Phase Services 60 days after (1) the date of Substantial Completion of the Work or (2) the anticipated date of Substantial Completion identified in Inirial Information, whichever is earlier. § 4.3.3 The Architect shall provide Construction Phase Services exceeding the limits set forth below as Additional Services. When the limits below are reached, the Architect shall notify the Owner: .1 Two ( 2 ) reviews of each Shop Drawing, Product Data item, sample and similar submittal of the Contractor .2 Tt�velve or as many as needed (12 ) visits to the site by the Architect over the duration of the Project during construction .3 As many as needed ( ) inspections for any portion of the Work to determine whether such portion of the Work is substantially complete in accordance with the requirements of the Contract Documents .4 As many as needed ( ) inspections for any portion of the Work to determine final completion AIA Document B107 T"' — 2007 �fortnerly 6151 T^" —1997). Copyright O 1974, 1978, 1967, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. �tV�8F86�dG: Yhe� �46A ��c�arajen8 is pr�E�c4�d 6ay U.S, Copyrigh8 La�vv and Intern�4ionml'�eeatses. lDraau�hoeig� �eproe9�action �a dis4ributic+r� 10 ot thd� �#�� ocvfnent, or �aey po¢iooea m8 Bt, rnay r�sule in s�vere cdval �nrJ crimin�l pena6iies, arsd ws91 be pro��csai�d to the crr�iasaa�m e��at �o��t�l� � und�r �h� Ita�v. This document was produced by AIA software at 10:57:17 on 10/21/2015 under Order No.7645885143_i which expires on 10/30/2015, and is not for resale. 1936815205) User Notes: � § 4.3.4 If the services covered by this Agreement have not been completed within Twelve (12 ) months of the date of this Agreement, through no fault of the Architect, e�tension of the Architect's services beyond that time shall be compensated as Additional Services. ARTICLE 5 OWNER'S RESPONSI�ILITIES § 5.1 Unless otherwise provided for under this Agreement, the Owner shall provide information in a timely manner regarding requirements for and limitations on the Project, including a written program which shall set forth the Owner's objectives, schedule, constraints and criteria, including space requirements and relationships, flexibility, expandability, special equipment, systems and site requirements. Within 15 days after receipt of a written request from the Architect, the Owner shall furnish the requested information as necessary and relevant for the Architect to evaluate, give notice of or enforce lien rights. § 5.2 The Owner shall establish and periodically update the Owner's budget for the Project, including (1) the budget for the Cost of the Work as defined in Section 6.1; (2) the Owner's other costs; and, (3) reasonable contingencies related to all of these costs. If the Owner significantly increases or decreases the Owner's budget for the Cost of the Work, the Owner shall notify the Architect. The Owner and the Architect shall thereafter agree to a corresponding change in the Project's scope and quality. § 5.3 The Owner shall identify a representative authorized to act on the Owner's behalf with respect to the Project. The Owner shall render decisions and approve the Architect's submittals in a timely manner in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's services. § 5.4 The Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; designated wetlands; adjacent drainage; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions and necessary data with respect to existing buildings, other improvements and trees; and information concerning available urility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a Project benchmark. § 5.5 The Owner shall furnish services of geotechnical engineers, which may include but are not limited to test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, seismic evaluation, ground corrosion tests and resisdvity tests, including necessary operations for anticipating subsoil conditions, with written reports and appropriate recommendations. § 5.6 The Owner shall coordinate the services of its own consultants with those services provided by the Architect. Upon the Architect's request, the Owner shall furnish copies of the scope of services in the contracts between the Owner and the Owner's consultants. The Owner shall furnish the services of consultants other than those designated in this Agreement, or authorize the Architect to fumish them as an Additional Service, when the Architect requests such services and demonstrates that they are reasonably required by the scope of the Project. The Owner shall require that its consultants maintain professional liability insurance as appropriate to the services provided. § 5.7 The Owner shall furnish tests, inspections and reports required by law or the Contract Documents, such as structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials. § 5.8 The Owner shall furnish a111ega1, insurance and accounting services, including auditing services, that may be reasonably necessary at any time for the Project to meet the Owner's needs and 'mterests. § 5.9 The Owner shall provide prompt written notice to the Architect if the Owner becomes aware of any fault or defect in the Project, including errors, omissions or inconsistencies in the Architect's Instruments of Service. § 5.10 Except as otherwise provided in this Agreement, or when direct communications have been specially authorized, the Owner shall endeavor to communicate with the Contractor and the Architect's consultants tl�rough the Architect about matters arising out of or relating to the Contract Documents. The Owner shall promptly notify the Architect of any direct communications that may affect the Architect's services. AIA Document B101 T"" — 2007 �formerly 6751 T"' —1997). Copyright O 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. lN�Pd89dG: Thd� Q!A Dcs�s�reoent B� paoi�ct� 6y U.S. �r,pyright La�w �nd 1�2er�se€fiaa��! iPeaYi��. lJnmudhoriaed r�p��dsac8i�n oe di�trfbutaa� 11 �4 this A�A� Dooum�ntg or �ny p�atdon of it, rej�y re�ulB i¢a �ev�� oivEl �nd crimiraal psero�68i�s, as�x0 vu6!! b�e pros�cuted to 4h� rn�irracam �x4�ea4 prss�ible � unc9�r the law. This document was produced by AIA software at 10:57:17 on 10/21/2015 under Order No.7645885143_i which expires on 10/30/2015, and is not for resale. (1936815205) User Notes: §�o`d 1�efore executing the Contrac� for Cons�ruction, the �rmer s4aa11 coordinate the Arclaitect's duties and responsibilitaes set forth in the Contract for Construction with Yhe Architect's services set forth in this A�eeinent. The Owner shall provide the Architect a copy of the executed agreement between the Owner and Contractor, including the General Conditions of the Contract for Construction. § 5.12 The Owner shall provide the Architect access to the Project site prior to commencement of the Work and shall obligate the Contractor to provide the Architect access to the Work wherever it is in preparation or progress. ARTICLE 6 COST OF TFiE WORK § 6.1 For purposes of this Agreement, the Cost of the Work shall be the total cost to the Owner to construct a11 elements of the Project designed or specified by the Architect and shall include contractors' generai conditions costs, overhead and profit. The Cost of the Work does not include the compensation of the Architect, the costs of the land, rights-of-way, financing, contingencies for changes in the Work or other costs that are the responsibility of the Owner. § 6.2 The Owner's budget for the Cost of the Work is provided in Initial Information, and may be adjusted throughout the Project as required under Sections 5.2, 6.4 and 6.5. Evaluations of the Owner's budget for the Cost of the Work, the preliminary estimate of the Cost of the Work and updated estimates of the Cost of the Work prepared by the Architect, represent the Architect's judgment as a design professional. It is recognized, however, that neither the Architect nor the Owner has control over the cost of labor, materials or equipment; the Contractor's methods of determining bid prices; or competitive bidding, market or negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner's budget for the Cost of the Work or from any estimate of the Cost of the Work or evaluation prepared or agreed to by the Architect. § 6.3 In preparing estimates of the Cost of Work, the Architect shall be permitted to include contingencies for design, bidding and price escalation; to determine what materials, equipment, component systems and types of construction are to be included in the Contract Documents; to make reasonable adjustments in the program and scope of the Project; and to include in the Contract Documents alternate bids as may be necessary to adjust the estimated Cost of the Work to meet the Owner's budget for the Cost of the Work. The Architect's estimate of the Cost of the Work shall be based on current area, volume or similar conceptual estimating techniques. If the Owner requests detailed cost estimating services, the Architect shall provide such services as an Additional Service under Article 4. § 6.4 If the Bidding or Negotiation Phase has not commenced within 90 days after the Architect submits the Construction Documents to the Owner, tlu�ough no fault of the Architect, the Owner's budget for the Cost of the Work shall be adjusted to reflect changes in the general level of prices in the applicable wnstrucrion market. § 6.5 If at any time the Architect's estimate of the Cost of the Work exceeds the Owner's budget for the Cost of the Work, the Architect shall make appropriate recommendations to the Owner to adjust the Project's size, quality or budget for the Cost of the Work, and the Owner shall cooperate with the Architect in making such adjustments. § 6.6 If the Owner's budget for the Cost of the Work at the conclusion of the Consiruction Documents Phase Services is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall .1 give written approval of an increase in the budget for the Cost of the Work; .2 authorize rebidding or renegotiating of the Project within a reasonable time; .3 terminate in accordance with Section 9.5; .4 in consultation with the Architect, revise the Project program, scope, or quality as required to reduce the Cost of the Work; or .5 implement any other mutually acceptable alternative. § 6.7 If the Owner chooses to proceed under Section 6.6.4, the Architect, without additional compensation, shall modify the Construction Documents as necessary to comply with the Owner's budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services, or the budget as adjusted under Section 6.6.1. The Architect's modification of the Construction Documents shall be the limit of the Architect's responsibility under this Article 6. AIA Document B101'"' — 2007 �formerly B151 T"' —1997). Copyright O 1974, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. N6�PdIF�G: ihi� �lA D��um�nt 6s �rotected by U.S. Co�ysagh� Law �ead In4�rra�Ydoc��l 1'reati��. �Jea�a�4hor1�� ce�e�d�as:tion �r d9�eibu#Ira�s 12 of thl� AIA� D�cuero�e�ff, or any partaon o4 it, IEHSy P�S@dIC IEI S�V�C� ClV7E �64� CP9P81@19�{ �T1�f18I�@�S� and �vf!! b� g�sosecssBecE to t6h� maxdenumo gxC�ati p��akl� � �rader 4h� I�e�. This document was produced by AIA software at 10:57:17 on 10/21/2015 under Order No.7645885143_i which e�ires on 10/30/2015, and is not for resale. User Notes: (1936815205) ARTICLE 7 COPYRIGbTS AND LICENSES § 7.1 The Architect and the Owner warrant that in transmitting Instruments of Service, or any other information, the transmitting party is the copyright owner of such information or has permission from the copyright owner to transmit such information for its use on the Project. If the Owner and Architect intend to transmit Instruments of Service or any other information or documentation in digital form, they shall endeavor to establish necessary protocols governing such transmissions. § T.2 The Architect and the Architect's consultants shall be deemed the authors and owners of their respective Instruments of Service, including the Drawings and Specifications, and shall retain all common law, statutory and other reserved rights, including copyrights. Submission or distribution of Instruments of Service to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the reserved rights of the Architect and the Architect's consultants. § 7.3 Upon execution of this Agreement, the Architect grants to the Owner a nonexclusive license to use the Architect's Instruments of Service solely and exclusively for purposes of constructing, using, maintaining, altering and adding to the Project, provided that the Owner substantially performs its obligations, including prompt payment of all sums when due, under tlus Agreement. The Architect shall obtain similar nonexclusive licenses from the Architect's consulta.nts consistent with this Agreement. The license granted under this section permits the Owner to authorize the Contractor, Subcontractors, Sub-subcontractors, and material or equipment suppliers, as well as the Owner's consultants and separate contractors, to reproduce applicable portions of the Instruments of Service solely and exclusively for use in performing services or construction for the Project. If the Architect rightfully terminates this Agreement for cause as provided in Section 9.4, the license granted in this Section 7.3 shall terminate. § 7.3.1 In the event the Owner uses the Instruments of Service without retaining the author of the Instruments of Service, the Owner releases the Architect and Architect's consultant(s) from all clauns and causes of action arising from such uses. The Owner, to the extent permitted by law, further agrees to indemnify and hold harmless the Architect and its consultants from all costs and expenses, including the cost of defense, related to claims and causes of action asserted by any third person or entity to the extent such costs and expenses arise from the Owner's use of the Instruments of Service under this Section 7.3.1. The terms of this Section 7.3.1 shall not apply if the Owner rightfully terminates this Agreement for cause under Section 9.4. § 7.4 Except for the licenses granted in this Article 7, no other license or right shall be deemed granted or implied under this Agreement. The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license granted herein to another party without the prior written agreement of the Architect. Any unauthorized use of the Instruments of Service shall be at the Owner's sole risk and without liability to the Architect and the Architect's consultants. ARTICLE 8 CLAIMS AND DISPUTES § 8.1 GENERAL § 8.1.1 The Owner and Architect shall commence all claims and causes of action, whether in contract, tort, or otherwise, against the other arising out of or related to this Agreement in accordance with the requirements of the method of binding dispute resolution selected in tlus Agreement within the period specified by applicable law, but in any case not more than 10 years after the date of Substantial Completion of the Work. The Owner and Architect waive all claims and causes of action not commenced in accordance with this Section 8.1.1. § 8.1.2 To the extent damages are covered by property insurance, the Owner and Architect waive all rights against each other and against the contractors, consultants, agents and employees of the other for damages, except such rights as they may have to the proceeds of such insurance as set forth in AIA Document A201-2007, General Conditions of the Contract for Construction. The Owner or the Architect, as appropriate, shall require of the contractors, consultants, agents and employees of any of them similar waivers in favor of the other parties enumerated herein. § 8.1.3 The Architect and Owner waive consequential damages for claims, disputes or other matters in question arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either pariy's termination of this Agreement, except as speciflcally provided in Section 9.7. AIA Document B101 T'" — 2007 �formerly 8757 T'" —1997). Copyright O 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. �Id�IJIN�a: ihis AI� �oeaeaesecet is prc�te�4�� by ll.�. �o��,n'igPot �,�vv and Intere�atiaan�l Sr�a�i�s. Un�sa�horia� r�prodaaction or dd�tclb�atior+ � 3 �4 6h1� AIA° Do�unnend, ear �a�y pvrFion �f it, ec��y resaa6i iea s�vere �issfil arad �eira°iis�al �aenal�ies, �r�d will E�e pra�eev#�d Y� Bit� m�scimum ea��sct p�s:�ib9� � aand�r th� law. This document was produced by AIA software at 10:57:17 on 10/21/2015 under Order No.7645885143_i which expires on 10/30/2015, and is not for resale. User Notes: (1936815205) § �.� ��o� §�.2.1 Any claiffi, dispute or other anattex in question arising out of ar �elated to this P�gree�ent shall be subject to mediation as a condition precedent to binding dispute resolution. If such matter relates to or is the subject of a lien azising out of the Architect's services, the Architect may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution. § 5.2.2 The Owner and Architect shall endeavor to resolve claims, disputes and other matters in question between them by mediation which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of the Agreement. A request for mediation shall be made in writing, delivered to the other party to the Agreement, and filed with the person or entity administering the mediation. The request may be made concunently with the filing of a complaint or other appropriate demand for binding dispute resolution but, in such event, mediation shall proceed in advance of binding dispute resolution proceedings, which shall be stayed pending mediation for a period of 60 days from the date of filing, unless stayed for a longer period by agreement of the parries or court order. If an arbitration proceeding is stayed pursuant to this section, the parties may nonetheless proceed to the selection of the arbitrator(s) and agree upon a schedule for later proceedings. § 8.2.3 The parties shall share the mediator's fee and any filing fees equally. The mediation sha11 be held in the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. § 8.2.4 If the parties do not resolve a dispute through mediation pursuant to this Section 8.2, the method of binding dispute resolution shall be the following: (Check the appropriate box. If the Owrcer andArchitect do not select a method of binding dispute resolution below, or do not subsequently agree zn writing to a binding dispute resolution method other than litigation, the dispute will be resolved in a court of competent jurisdiction.) CI.IENT and CONSULTANT agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice of dispute prior to proceeding to formal dispute resolution or exercising their rights under law. Any claims or disputes unresolved after good faith negotiations shall first be submitted to mediation utilizing the Minnesota District Court Rule 114 Roster. Disputes not resolved by mediation shall then be submitted to arbitration in acwrdance with provisions of the Construction Industry Arbitration Rules of the American Arbitration Association. CONSULTANT and the CLIENT agree to require an equivalent dispute resolution process governing all contractors, sub-contractors, suppliers, consultants, and fabricators concerned with this project. [ X ] Arbitration pursuant to Section 8.3 of this Agreement [ ] Litigation in a court of competent jurisdiction ] Other (Specify) § 8.3 ARBITRATION § 8.3.1 If the parties have selected arbitration as the method for binding dispute resolution in this Agreement, any claim, dispute or other matter in question arising out of or related to this Agreement subject to, but not resolved by, mediation shall be subject to arbitration which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Arbitration Rules in effect on the date of this Agreement. A demand for arbitration shall be made in writing, delivered to the other party to this Agreement, and filed with the person or entity administering the arbitration. § 8.3.1.1 A demand for arbitration shall be made no earlier than concurrently with the filing of a request for mediation, but in no event shall it be made after the date when the institution of legal or equitable proceedings based on the claim, dispute or other matter in question would be barred by the applicable statute of limitations. For statute of limitations purposes, receipt of a written demand for arbitration by the person ar entity administering the AIA Document B101 T'" — 2007 �formerly B151 T"� —1997). Copyright O 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. AII rights Ini4. reserved. NIAR�IN�: 7"hfs �IA �a�uaraenY os �ae�tec4�d by Sl.�. Ce�pyr3ght L��v �eae9 [nternatio��! 1"re�ti��. l)re�a�4h�rdz�d r�prode�ction or dd�4rebu�sae� 1� �f th(� �IA� �ocum�e�C, �e �ssp porttora of fit, may r��aalt iro �ever� civfA arad crimona! p�r+aB4des, and woV[ 6ae pro�eccs4�d to �h� eroaxoeu��snro°i eace�nk pos�i&�I� � aand�r 4he Ixdv. This document was produced by AIA software at 10:57:17 on 10/21/2015 under Order No.7645885143_i which e�ires on 10/30/2015, and is not for resale. 1936815205) User Notes: � arbitration shall constitute the institution of legal o� equitable proceedings based on the claim, dispute or other matter in question. § 8.3.2 The foregoing agreement to arbitrate and other agreements to arbitrate with an additional person or entity duly consented to by parties to this Agreement shall be specifically enforceable in accordance with applicable law in any court having jurisdiction thereof. § 8.3.3 The award rendered by the arbitrator(s) shall be final, and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. § 8.3.4 CONSOLIDATION OR JOINDER § 8.3.4.1 Either party, at its sole discretion, may consolidate an arbitration conducted under this Agreement with any other arbitration to which it is a party provided that (1) the arbitration agreement governing the other arbitration permits consolidation; (2) the arbitrations to be consolidated substantially involve common questions of law or fact; and (3) the arbitrations employ materially similar procedural rules and methods for selecting arbitrator(s). § 8.3.4.2 Either pazty, at its sole discretion, may include by joinder persons or entities substantially involved in a. common question of law or fact whose presence is required rf complete relief is to be accorded in arbitration, provided that the party sought to be joined consents in writing to such joinder. Consent to arbitration involving an additional person or entity shall not constitute consent to arbitration of any claim, dispute or other matter in question not described in the written consent. § 8.3.4.3 The Owner and Architect grant to any person or entity made a party to an arbitration conducted under this Section 8.3, whether by joinder or consolidation, the same rights of joinder and consolidation as the Owner and Architect under this Agreement. ARTICLE 9 TERMINATION OR SUSPENSION § 9.1 If the Owner fails to make payments to the Architect in accordance with this Agreement, such failure shall be considered substantial nonperformance and cause for termination or, at the Architect's option, cause for suspension of performance of services under this Agreement. If the Architect elects to suspend services, the Architect shall give seven days' written notice to the Owner befare suspending services. In the event of a suspension of services, the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. Before resuming services, the Architect shall be paid all sums due prior to suspension and any expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. § 9.2 If the Owner suspends the Project, the Architect shall be compensated for services performed prior to notice of such suspension. When the Project is resumed, the Architect shall be compensated for expenses incurred in the interruption and resutnption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. § 9.3 If the Owner suspends the Project for more than 90 cumulative days for reasons other than the fault of the Architect, the Architect may terminate this Agreement by giving not less than seven days' written notice. § 9.4 Either parly may terminate this Agreement upon not less than seven days' written notice should the other party fail substantially to perform in accordance with the terms of tlus Agreement through no fault of the patty initiating the termination. § 9,5 The Owner may terminate this Agreement upon not less than seven days' written notice to the Architect for the Owner's convenience and without cause. § 9.6 In the event of termination not the fault of the Architect, the Architect shall be compensated for services performed prior to termination, together with Reimbursable Expenses then due and all Termination Expenses as defined in Section 9.7. AIA Document B101 T"' — 2007 �fortnerly B151 T"" —1997). Copyright O 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. 4NAF3�INC'a: Thfs f�iA �ncscment is �Sra8�c8ed by U.S. Capy�righ4 Lada ttnd 1¢aternafli�ra�9 T�s�tdes. llr��u¢horE��d g��saducSion �r c�is2rdbi�tiaan 1 s� of thB� P1A° Docaarte�ng, �r �ny ��srtaor� of i�, saaay re�uBt in s�v�r� cdvil aa�d crirninal pea��ltees, �r�d r�idl Fx� �ros�c�ate� �c� th� rrsattirraum �xtent gsa€asibl� � uoed�r 4h� I��a. This document was produced by AIA software at 10:57:17 on 10/21/2015 under Order No.7645885143_i which e�ires on 10/30/2015, and is not for resale. 1936815205) User Notes: � § 9.7 Tercn�ation Expenses are in add�tion io coinpensatgan for the Architect's services and include expenses directdy attributable to termination foP which the �rchitect is not otherwise compensate�, plus an aanoiant for the Architect's anticipated profit on the value of the services not performed by the Architect. § 9.� The Owner's rights to use the ArchitecYs Instruments of Service in the event of a termination of this Agreement are set forth in Article 7 and Section 11.9. ARTICLE 10 �ISCELL�4NEAUS PROVISIONS § 10.1 This Agreement shall be governed by the law of the place where the Project is located, except that if the parries have selected arbitration as the method of binding dispute resolution, the Federal Arbitration Act shall govern Section 8.3. § 10.2 Terms in this Agreement shall have the same meaning as those in AIA Document A201 2007, General Conditions of the Contract for Construction. § 10.3 The Owner and Architect, respectively, bind themselves, their agents, successors, assigns and legal representatives to this Agreement. Neither the Owner nor the Architect shall assign this Agreement without the written consent of the other, except that the Owner may assign this Agreement to a lender providing financing for the Project if the lender agrees to assume the Owner's rights and obligations under this Agreement. § 10.4 If the Owner requests the Architect to execute certiflcates, the proposed language of such certificates shail be submitted to the Architect for review at least 14 days prior to the requested dates of execution. If the Owner requests the Architect to execute consents reasonably required to facilitate assignment to a lender, the Architect shall execute all such consents that are consistent with this Agreement, provided the proposed consent is submitted to the Architect for review at least 14 days prior to execution. The Architect shall not be required to execute certificates or consents that would require knowledge, services or responsibilities beyond the scope of this Agreement. § 10.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Owner or Architect. § 10.6 Unless otherwise required in this Agreement, the Architect shall have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials or toxic substances in any form at the Project site. § 10.7 The Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect's promotional and professional materials. The Architect shall be given reasonable access to the completed Project to make such representations. However, the ArchitecYs materials sha11 not include the Owner's confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific informadon considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for the Architect in the Owner's promotional materials for the Project. § 10.8 If the Architect or Owner receives information specifically designated by the other party as "confidential" or "business proprietary," the receiving party shall keep such information strictly confidential and shall not disclose it to any other person except to (1) its employees, (2) those who need to know the content of such information in order to perform services or construction solely and exclusively for the Project, or (3) its consultants and contractors whose contracts include similar restrictions on the use of confidential information. ARTICLE 11 COMPENSATION § 11.1 Far the Architect's Basic Services described under Article 3, the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation.) � A not-to-exceed fee of Fifty-six thousand dollars ($56,000.00) for all disciplines § 11.2 For Additional Services designated in Section 4.1, the Owner sha11 compensate the Architect as follows: (Insert amount of, or basis for, compensation. If necessary, list specific services to which particular methods of compensation apply.) AIA Document B101 T"" — 2007 �formerly 8151 T"' —1997). Copyright O 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. A!I rights Init. reserved. 9P/�EdP�ING: Thi� �A �ocsarneni a� pa�o��eted by IJ.S. Copyregh# �aw and Ira4e�national Ti ea;a4ies. �droaa��horoaed repr�adu�4fine� �e distribu8i�n 16 04 thbs AlA° Docuraa�as#, ar a¢eg porFion �f it, �rs�y r��u0t an sevrer� cidil arad cefimic�al p�r��6gies, ��a�i e�i61 be �ro��r�et�d 6o eh� ree�Eaneam �ac��sat po�ibs� � a�roder 4he lava. This document was produced by AIA software at 10:57:17 on 10/21/2015 under Order No.7645885143 1 which e�ires on 10/30/2015, and is not for resale. User Notes: (1936815205) § 11.3 For Additional Services that may arise during the course of the Project, including those under Section 4.3, the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation.) � As agreed upon by Owner and Architect § 11.4 Compensation for Additional Services of the Architect's consultants when not included in Section 11.2 or 11.3, shall be the amount invoiced to the Architect plus percent ( %), or as otherwise stated below: � As agreed upon by Owner and Architect § 11.5 Where compensation for Basic Services is based on a stipulated sum or percentage of the Cost of the Work, the compensation for each phase of services shall be as follows: Schematic Design Phase Design Development Phase Construction Documents Phase Bidding or Negotiation Phase Construction Phase Total Basic Compensation percent ( Forty-two percent ( Forty-two percent ( Four percent ( Twelve percent ( one hundred percent ( %) 42 %) 42 %) 4 %) 12 %) 100 %) § 11.6 When compensation is based on a percentage of the Cost of the Work and any portions of the Project are deleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent services are performed on those portions, in accordance with the schedule set forth in Section 11.5 based on (1) the lowest bona fide bid or negotiated proposal, or (2) if no such bid or proposal is received, the most recent estimate of the Cost of the Work for such portions of the Project. The Architect shall be entitled to compensation in accordance with this Agreement for all services performed whether or not the Construction Phase is commenced. § 11.7 'The hourly billing rates for services of the Architect and the Architect's consultants, if any, are set forth below. The rates shall be adjusted in accordance with the Architect's and Architect's consultants' normal review practices. (If applicable, attach an exhibit of hourly billing rates or insert therrc below.) Employee or Category Oertel Architects Principal Project Architect II Architectural Designer/ Interior Designer Paulson & Clark Engineering Principal Senior Systems Designer Senior Engineer Systems Designer/Drafter Senior Designer Engineer Rate $150.00/ hour $100.00/ hour $75.00/ hour $145.00/ hour $135.00/ hour $130.00/ hour $110.00/ hour $100.00/ hour $95.00/hour § 11.8 COMPENSATION FOR REIMBURSABLE EXPENSES § 11.8.1 Reimbursable Expenses are in addition to compensation for Basic and Additional Services and include expenses incurred by the Architect and the Architect's consultants d'uectly related to the Project, as follows: AIA Document B101 T"' — 2007 �fortnerly B151 T^' —1997). Copyright �O 1974, t 978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. YdARB�Ii�G: ihi� R!A Dca�um�n4 i� �arotec8ed by U.�. Copyrigh6 L�w and int�rn�iio�a! 'Tr�aiie�. �Jra��a¢hor6a� re�rndc�ctic�ea or diatvebuE6an 17 ot thi� AIA� Docum�aa8, oc any �ortsan of it, rs�ay re�aa0t in severe covi8 anei cPdarainal pe�aelFie�, arad �wiil �� prs��cu4�d tu �&�� matti¢¢aaam �xd�sa8 pos�ible � vr�d�r Ehe lt��v. This document was produced by AIA software at 10:57:17 on 10/21/2015 under Order No7645885143_1 which e�ires on 10/30/2015, and is notforresale. User Notes: (1936815205) .� Transportation and authorzzed out-of-towr� travel and subsistence; .2 Long distance services, dedicated data and coma�aunication services, teleconfeYences, Project Web sites, and extranets; ,3 Fees paid for securing approval of authorities having jurisdiction over the Project; .4 Printing, reproductions, plots, standard form documents; .5 Postage, handling and delivery; ,6 Expense of overtime work requiring higher than regular rates, if authorized in advance by the Owner; .7 Renderings, models, mock-ups, professional photography, and presentation materials requested by the Owner; .8 Architect's Consultant's expense of professional liability insurance dedicated exclusively to this Project, or the expense of additional insurance coverage or limits if the Owner requests such insurance in excess of that normally carried by the Architect's consultants; .9 All taxes levied on professional services and on reimbursable expenses; .10 Site office expenses; and .91 Other similar Project-related expenditures. § 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the Architect's consultants and will be billed at their direct cost (no mark-up).. § 11.9 COMPENSATION FOR llSE OF ARCHITECT'S INSTRUiNENTS OF SERVICE If the Owner terminates the Architect for its convenience under Section 9.5, or the Architect terminates this Agreement under Section 9.3, the Owner shall pay a licensing fee as compensation for the Owner's continued use of the Architect's Instruments of Service solely for purposes of completing, using and maintaining the Project as follows: § 11.10 PAYMENTS TO THE ARCHITECT § 11.10.1 An initial payment of ($ ) shall be made upon execution of this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner's account in the final invoice. § 11.10.2 Unless otherwise agreed, payments far services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Architect's invoice. Amounts unpaid ( ) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to dme at the principal place of business of the Architect. (Insert rate of monthly or annual interest agreed upon.) % § 19.10.3 The Owner shall not withhold amounts from the Architect's compensation to impose a penalty or liquidated damages on the Architect, or to offset sums requested by or paid to contractors for the cost of changes in the Work unless the Architect agrees or has been found liable for the amounts in a binding dispute resolution proceeding. § 71.10.4 Records of Reimbursable E�enses, expenses pertaining to Additional Services, and services performed on the basis of hourly rates shall be available to the Owner at mutually convenient times. ARTICLE 12 SPECIAL TERMS AND CONDITIONS Special terms and condirions that modify this Agreement are as follows: ARTICLE 13 SCOPE OF THE AGREEMENT § 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Owner and Architect. AIA Document B101 T^" — 2007 �formerly 6751 T"" —1997). Copyright O 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WAFSPI9�@G: ihi� A!A l3ac�aa�ent os �ro8�c#ed �y U.S. Copyrlghi Lava enr� I�te�raaYi�nal Treata�s. Urc�u�hoedx�d e�ps�e4aaetfican ea� distaibea8a�� 1� �f �his �9A� D�cuanen4, or ae�y �ar@aon of et, may re�asl4 6ea s�v�e� civil and crienen�B pen�6ties, �n� ws`61 b� peo��caaS�e9 4o th� en�ieeoaarn e�xi�n! �ossibae � uatdea 49ae I�wi. This document was produced by AIA software at 10:57:17 on 10/21/2015 under Order No.7645885143_i which e�ires on 10/30/2015, and is not for resale. (1936815205) User Notes: § 13.2 This Agreement is comprised of the following documents listed below: .1 AIA Document B101T�2007, Standard Form Agreement �etween Owner and Architect ,2 AIA Document E201TM-2007, Digital Data Protocol Exhibit, if completed, or the following: .3 Other documents: (List other documents, if any, includingExhibitA, Initiallnformation, and additional scopes of service, if any, forming part of the Agreement.) Attached report detailing the review of conditions with recommendations for upgrades and repairs This Agreement entered into as of the day and year first written above. OWNER (Signature) (Printed name and title) 1 ..�o name and title) AIA Document B101 T"" — 2007 �formerly B151 T"" —1997). Copyright O 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init, reserved. Vd�fdlB��: 'fhis Fi1R Docuen��af os pr�,t�cted by U.�. Copyeight �av� an� In4ern�iio¢a�l ir��4i��.1ln�aa��hc�s�ez�€! reprcad�cEicxn or r➢i�Eri�e�s#iaaro � 9 09 4hi� AIA� pocu�nent, oe any por�ion ot iY, eriay r�s�alt 6n �ev�re civil �rad criavsia�al ga�n�lties, �sad a�i@! be pecagecut�d to ih� sn��a°aur� e>rt�n& pmssibl� � �a�ader 4he I��r. This document was produced by AIA software at 10:57:17 on 10/21/2015 under Order No.7645885143_i which e�ires on 10/30/2015, and is not for resale. User Notes: (1936815205) r: �� ) k �� rr � c _ � % Ir - ;,�'- /� This Additions and Deletions Report, as defined on page 1 of the associated document, reproduces below all text the author has added to the standard form AIA document in order to complete it, as well as any te� the author may have added to or deleted from the original AIA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AIA teM. Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AIA document. This Additions and Deletions Report and its associated document were generated simultaneously byAlA software at 10;57:17 on 10/21/2015. � AGREEMENT made as of the 21 day of November in the year 2015 � City of Honkins, MN 1010 15` Street South Hopkins, MN 55343 Oertel Architects, Ltd. 1795 St. Clair Avenue St. Paul, MN 55105 Hopkins Public Works Renovation Project 11100 Excelsior Blvd. Hopkins, MN 55343 � See attached re�ort detailing the review of conditions with recommendations for up�rades and reoairs. In addition to the items mentioned in the report the work will include installin� a standby emergency power �enerator. Additions and Deletions Report for AIA Document B101'TM — 2007 (formerly B151 T"' —1997). Copyright O 1974, 1978, 1967, 1997 and 2007 by The American Institute of Architects. All rights reserved. ��€�IC��: Yh6s /UA,� �o�easa��nt 6s �Srot�� by 11.�. Cop�iyh4 leawa �ssd @nt�rea�4Eos�a! 7vea4e��. Uns�ut9�oedzed r�prod�ae%dmn or dEsieibutian of 4hds �d�� Docas�o�us4, or �ny poe�sa�re oP it, ra�ay ¢'��s�lf ira ��v�re eevil a�od ceEsniraa9 ��n�lttas, and �roall be �r��cuCe� 4� ihe enazamsarea ��nt po�ibl� us�d�e t6�e I�w. This document was produced by AIA software at 10:57:17 on 10/21/2015 under Order No.7645885143_1 which expires on 10/30/2015, and is not for resale. User Notes: (1936815205) PAGE 2 November 2015 November 2016 PAG E 3 PAGE10 $2 000,000 Each Occurrence �2 00 000 Personal and Advertisin� Injury Limit $4 000 000 General A e�ate exce�t Products-Com�leted Operations Limit) $4 000 000 Products-Com�leted Operations Limit �300 000 Damage to Premises Rented to You $5 000 Medical Payments Any one personl $ti 000 000 Fiired`and�Non-(7wned" au`tomobile'liabilitv Workers' Compensation $SOO OOO�Bodi�'Iujur� 6Y Accident ` Each Emploveel �500 OOO Bodily-lnjuiv`b�Disease Pahcy Limit $500 000�Bodil`v In,�rv tiv Disease .. � Each Em�lovee' $2 000'000 each>Llaun; not to exceed s'=$4,000;000 for"�all claims .1 Two ( 2 ) reviews of each Shop Drawing, Product Data item, sample and similar submittal of the Contractor .2 Twelve or as many as needed (12 ) visits to the site by the Architect over the duration of the Proiect during construction .3 As many as needed portion of the Work is Documents ( ) inspections for any portion of the Work to determine whether such substantially complete in accordance with the requirements of the Contract .4 As ma� as needed ( ) inspections for any portion of the Work to determine final completion § 4.3.4 If the services covered by this Agreement have not been completed within Tweive (12 ) months of the date of this Agreement, through no fault of the Architect, e�ension of the Architect's services beyond that time shall be compensated as Additional Services. PAGE14 Additions and Deletions Report for AIA Document B101 T"" — 2007 (formerly B151 T"' —1997). Copyright O 1974, 1978, 1987, 1997 and 2007 by The American Institute of Arohitects. All rights reserved. W.�43P91Pd�: ih6s ,AIA� Dm�uanenB is �r��r,t�ID by U.a. �op�eighB l..a�v and Ira4er�atsoaa�i Tae��f�s. lJnar�ihorized repr�duc4ion ar ddsi�ibuidon of this AIA� Dacufnent, or �ny poatiAn u� it, rr�a� e��ul41¢� ��v�r� civil �a�d �eiavaie��l �a�n�@86��, �nd �rill �a� prgsecuf�d 4o t6a� ena�c6mueo� gutenB pos�d�le ursder 4hg laem. This document was produced by AIA software at 10:57:17 on 10/21/2015 under Order No.7645685143_i which expires on 10/30/2015, and is not for resale. User Notes: (1936815205) CLIEI�I'I' and CONSiJI,;I'AN'r ag,ree to ne�otiate all d�sputes between them in �ood faith for a period of 30 davs from the date of notice of dispute �rior to proceedin� to formal dispute resoiutbon or exercisiai� their ri�hts under law Any claims or di�utes unresolved after �ood faith ne�otiations shall first be submitted to mediation utilizine the Minnesota District Court Rule 114 Roster Disputes not resolved bv mediation shall then be submitted to azbitration in accordance with �rovisions of the Construction Industry Arbitration Rules of the American Arbitration Association. CONSULT�IN'I' and the CLIENT �ee to re�uire an equivalent dispute resolution process eoveming all contractors sub-contractors s�nliers consultants and fabricators concerned with this proiect. [ X � Arbitration pursuant to Section 83 of this Agreement PAG� 16 A not-to-exceed fee of Fift�six thousand dollars ($56,000.00) for all disciplines P,4GE 17 As agreed upon by Owner and Architect As agreed upon by Owner and Architect � Design Development Phase Construction Documents Phase Bidding or Negotiation Phase Construction Phase Oertel Architects Principal Project Architect II Architectural Designer/ Interior Designer Paulson & Clark En ' ir1� eering Princi�al Senior Systems Desi ng___er Senior En�ineer Systems Designer/Drafter Senior Desi�ne_r Engineer PAGE 18 Fort, -�wo percent Forty-two percent Four percent Twelve percent $150.00/hour $100.00/ hour $75.00/hour $145.00/ hour $135.00/ hour $130.00/ hour $110.00/hour $100.00/ hour $95.00/ hour § 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the ArchitecYs consultants .and will be billed at their d'uect cost (no mark-u . PAGE19 Attached report detailing the review of conditions with recommendations for uuarades and renairs Additions and Deletions Report for AIA Document B101 TM' — 2007 (formerly 6151T"" —1997). Copyright O 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WGaRdd6P�C: ihos �A� Do�a��enF �� pr�4�ct�e9 by U.S. �opgsAgtat 6��s �fld 9nteP�a�4son�s �'r��ti�€�. U�v�ut�aor6zed r�pro�sa�iion or d'm�iri�aation oi �hig AIA° �o6�are�era4, �s aao� pmrtimaa of i�, resay r�sasl4 iro ��vere �ivil and eramdn�9 �eae�lti�s, �nd �aail k�e pros�cu�ed to fhe m�xfmurae �xe�ra� po�sible s�ndde ihe I��e+. This document was produced by AIA software at 10:57:17 on 10/21/2015 under Order No.7645885143_i which expires on 10/30/2015, and is not for resale. User Notes: (1936815205; � Jeff Oertel,President Additions and Deletions Report for AIA Document 8101 T"' — 2007 (formerly 8151 T"" —1997). Copyright O 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. VV,0.R6dIR9G: ih6� AIAm �o�dae��n# 's� p��3�ei�d Pay U.�. Gowyrac�ht Laa� a�o� Irederaaatiori�l Yr��%9e�. U�saa��horized r�prod�actton Ar disteibution c�t this .�lA° Docu�ea�nf, or sany �oa°¢tcsn o4 08, rro�y re�a�l3 in sev�re clvsl �r�� cpiu�airaal p�a�altt��, �n� uudl! Es� prosgcu@esl 4o the maximum ax@�nt possible ur�der fh� l��+. This document was produced by AIA software at 10:57;17 on 1 0121 /201 5 under Order No.7645885143 1 which expires on 10/30/2015, and is not for resale. User Notes: (1936815205; � .I 1 �' �% 1` � ' � :� �. t ..; r i'I�3 �� . �� I, Jeff Oertel, hereby certify, to the best of my knowledge, information and belief, that I created the attached final document simultaneously with its associated Additions and Deletions Report and this certiflcation at 10:57:17 on 10/21/2015 under Order No. 7645885143 1 from AIA Contract Documents software and that in preparing the attached final document I made no changes to the original text of AIA� Document B lO 1TM — 2007, Standard Form of Agreement Between Owner and Architect, as published by the AIA in its software, other than those addirions and deletions shown in the ass�ated Additions any�e�etions Report. (Signed) (Title) { S� (Dated) AIA Document D401 T"' — 2003. Copyright O 1992 and 2003 by The American Institute of Architects. All rights reserved. lP�l��g�6d�: TSe3� �,9A� �A��arra�e�et u� proi�c:¢�d �y l3.S. Cas�syriqht La�v a�ad E�te�eaa4fiaraal Yr��fle�s.19r��c¢[E�orix� r��r�elasc#ioaa �r ddsea�a�e�taoae �a4 �E�a� �A° F��cssm�s�i, �e s��ey p�a�df�sa m� o�, era�y ��ul� 6¢� sev�re cidbl �nd r.�oeraiese9 ge��l�ie�, �rod �+all be pr��ceated �g i�e �zar�rci�aaaw� �ac�Aa�e �o�itsf� under 46�e la�a. This document was produced by AIA soflware at 10:57:17 on 10/21/2015 under Order No.7645885143_i which expires on 10/30/2015, and is not for resale. User Notes: (1936815205) � �� ` Ci�r of opkins, �ro�ect# 13��IP-�011 rro�e�t Name public Works Garage �Jpgrade Future 20�6 thf'u 2Q2� �e�a�tmerat public Works: Bldg/Equip Ser �rsntact Public Works Direceor Type Improvement Useful i.ife 30 yeazs Category Buildings: Public Works Priority 1 Urgent Description � - The current Vehicle Maintenance Garage at Public Works was constructed m 1981, an addrtion was added m 1995. The floor hoist was mstalled ui 1989 and existing ventilation, installed in 1989. The current Public Warks Facility is in need of upgrades, Predominantly, upgrades are needed in the vehicle maintenance area of the facility. This area was not unproved as part of the 2003 Public Works Facility project. The existing, in-ground vehicle lift is antiquated, with outdated technoloav. The floor has numerous cracks, is not level and the garage drain system is inadequate. Lighting is old and insufficient. :ct from current emergency power generator that is shared with the Fire Station. Install existing large portable generator and recon�gure electrical service to provide standby emergency power so that the building can continue to function in the event of a prolonged power The vebicle wash by has equipment that is mounted inside the space and as such, is subject to accelerated corrosion. The floor and walls need a corrosion-resistant epoxy coating. The current vehicle storage utilizes 78 fluorescent fixtures with minimal use of natural lighting to reduce energy consumption. Updated lighting controls would also provide energy sa�ings. area on the north side of the site would greatly improve the departmenYs outdoor storage capability and vehicle maintenance area has out-of-date vehicle lift, deteriorated flooring, inadequate ventilation and floor drainage systems. lighting upgrade to reduce energy consumption is needed. wash bay area equipment is subject to corrosion in the current configuration. covered outside storage is needed for efficiency of , Expenditures 2016 8017 201� 2019 2020 Total Construction/Maintenance 670,000 670,000 Total 670,000 67Q000 Funding Sources 2016 2017 CI - Capital Improvement Fund 310,000 RF - Refuse Fund 90,000 SF - Sanitary Sewer Fund 90,000 SU - Storm Sewer Fund 90,000 WF - Water Fund 90,OOb 2018 2019 2020 Total 310,000 90,�D0 90,000 90,000 90,000 Total s�o,000 s�o,000 �udget Impact/Other � ?roject cost changed from $220,000 to $670,000 i4% to be paid with Enterprise funds ($36Q,000)