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IV.1. Minutes of the November 2, 2015 City Council Regular Meeting Proceedings HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS NOVEMBER 2, 2015 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Hopkins City Council was held on Monday, November 2, 2015 at 7:05 p.m. in the Council Chambers at City Hall, 1010 First Street South, Hopkins. Mayor Maxwell called the meeting to order with Council Members Halverson, Cummings, Gadd and Kuznia attending. Staff present included City Manager Mornson, City Planner Anderson, Planning and Development Director Elverum, Assistant City Manager Genellie, Finance Director Harkess, City Attorney Landsman, Public Works Director Stadler and City Engineer Stanley. ADOPT AGENDA MotionSecond by Kuznia. by Gadd. Motion to Adopt Agenda as modified. Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia. Nays: None. Motion carried. PRESENTATIONS III.1. 2015 Hopkins Community Image Awards (HCIA); (Memo) Planning and Development Director Elverum introduced the winners of the 2015 Community Image Awards, thanking them for their contribution towards community image and gave an overview of the award criteria and review committee. Commercial/Industrial Winner: Pub 819, 819 Mainstreet. The owner and operators commented that they are happy to be a part of the Hopkins community. ommercial/Industrial Winner : Wilkus Architects,PA, 15 – 9th Avenue North. The owners C commented that they enjoy the walkability of Hopkins. th Multi-Family Residential Winner: 300-12 Avenue North. Owner Tricia Carlson commented that they enjoy the Hopkins community. th Single Family Residential Winner: Pat & Bob Stacken, 402-13 Avenue North. Mayor Maxwell thanked the homeowners and businesses for their investment in the community. CONSENT AGENDA MotionSecond by Gadd. by Cummings. Motion to Approve the Consent Agenda. 1. Minutes of the October 20, 2015 City Council Regular Meeting Proceedings 2. Minutes of the October 20, 2015 Work Session following Regular Meeting Proceedings 3. Resolution Appointing Kennedy & Graven Chartered as City Attorney; (CR2015- 101) 4. Proposed Parking Permit Fee Increases; (CR2015-131) 5. Authorize the Sale of $7,550,000 G.O. TIF Refunding Bonds, Series 2015D; (CR2015-130) HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS NOVEMBER 2, 2015 6. Ratify Checks Issued in October 2015; (Memo) Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia. Nays: None. Motion carried. PUBLIC HEARING V. 1. Public Hearing for Municipal Consent Trunk Highway 169 Improvements, State Project (S.P.) 2772-113; (CR2015-136) City Engineer Stanley gave an overview of the Trunk Highway 169 improvements, municipal consent process and effects of the construction on the City of Hopkins. Mr. Andrew Lutaya, MnDOT Project Manager, addressed the Council regarding the proposed Highway 169 improvements. Mr. Lutaya commented that the right of way acquisition of an empty lot would be used to construct a stormwater retention pond to meet conditions of the Nine Mile Creek Watershed District. Mr. Lutaya gave an overview of the state funded project costs and public input process. MnDOT is currently evaluating ways to mitigate traffic during the closure of sections of Highway 169 and identify resources to assist small business that would be impacted by the construction. MnDOT will be scheduling additional public open houses, have a presence at City festivals and continue to meet with businesses and city staff. Mr. Lutaya discussed the project schedule and commented that MnDOT is investigating shortening the project timeframe. Mr. Lutaya discussed possible alternative detour routes to Highways 100 or 494 and the impacts to local streets. There was Council discussion regarding the importance paying attention to the effect of the road closure on local residential streets and to look at ways to mitigate traffic out of residential areas. Council asked about the public input and design process. Mr. Lutaya commented that MnDOT staff continues to track emails and phone calls and will share feedback with City staff. MnDOT is expecting Highway 169 to be closed between Bren Road in Minnetonka and 7th Street South in Hopkins for one year but the contractor would have penalties for delays, extended shifts, a winter construction schedule and incentives for finishing the project sooner. There was Council discussion about the timing of the project and type of pavement. Mr. Lutaya commented that the bridge structure was originally scheduled for replacement in the year 2020 but was moved up to coincide with pavement replacement and that the replacement pavement is designed to reduce road noise. Council encouraged MnDOT to work with other state agencies to assist small businesses impacted by the road closure. Motion by Mayor Maxwell to open the public hearing at 7:40 pm. Rick Johnson, Nine Mile Cove, Hopkins, came forward to address the Council regarding the stormwater retention pond, bridge staging area and expedited time frame. City Engineer Stanley commented that City staff will keep Nine Mile Cove informed and that city staff would not support a 24-hour construction schedule. th Kimberly Goldfarm, 9512 West 16 Street, St. Louis Park, came forward to address the Council th regarding the possible closure of the 16 Street exit, alternative routes and street lighting. Mr. Lutaya commented that MnDOT is still evaluating the local impacts of the possible closure. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS NOVEMBER 2, 2015 Katy Campbell, 121 Ridgewood, Hopkins came forward to address the Council regarding the importance of engaging business owners and residents, alternative routes and project timing. Mr. Lutaya commented that upcoming public engagement opportunities would be held on a variety of days and times and that MnDOT will continue to evaluate impacts of alternative routes and adapt as needed. The Highway 169 project is scheduled after the completion of Highway 100 and 494. Ryan Motamia, 5220 Lincoln Drive, Edina, came forward to address the Council regarding the expedited schedule and the sound barrier. Public Works Director Stadler commented that MnDOT has a systematic process to replace sound walls. Mr. Lutaya commented that the sound wall would be replaced at the current height and that replacement joints on the bridge will help ease the road noise. MotionSecond by Cummings. by Kuznia. Motion to Close the Public Hearing at 7:54 pm. Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia. Nays: None. Motion carried. MotionSecond by Cummings. by Halverson. Motion to adopt Resolution 2015-088, Resolution for Layout Approval, Trunk Highway 169 Improvements after public hearing. Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia. Nays: None. Motion carried. NEW BUSINESS VII. 1. On-Sale Wine and 3.2% Malt Liquor License Request – Aji Inc. DBA Aji Japanese Restaurant; (CR2015-135) City Clerk Domeier gave an overview of the Liquor License request by new owners of Aji Japanese Restaurant. The Police Department found no reason to deny the request and the application would go to the State of Minnesota for final approval. The business owner came forward and provided Council with an overview of his restaurant including hours of operation and menu. Mayor Maxwell encouraged the new owner to stay in contact with Hopkins Police Department regarding liquor compliance and welcomed them to the Hopkins community. MotionSecond by Halverson. by Kuznia. Motion to grant On-Sale Wine and 3.2% Malt Liquor License to Aji Inc. DBA Aji Japanese Restaurant. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS NOVEMBER 2, 2015 Ayes: Halverson, Cummings, Maxwell, Kuznia. Nays: None. Abstained: Gadd. Motion carried. VII. 2. Side Yard Setback Variance – 140 11th Ave. N; (CR2015-134) th City Planner Anderson gave an overview of the side yard setback variance at 140-11 Avenue North to construct an addition. The property abuts the Hennepin County Regional Railroad Authority’s (HCRRA) property and portions of the fence and patio are on the HCRRA property. The Zoning & Planning Commission approved the variance. The HCRRA would not object to the variance if the encroachment would be removed. th The applicant, Ms. Billee Kraut, 140-11 Avenue North came forward to address the Council. Ms. Kraut reviewed the proposed variance with the Council and stated that there was a variance granted in the past for the garage and she would like to follow the same setback for the sunroom addition. The City Attorney advised the Council that the findings of fact meet the requirements to grant a variance. MotionSecond by Gadd. by Cummings. Motion to adopt Resolution 15-87, approving a side yard setback variance at 140-11th Avenue North. Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia. Nays: None. Motion carried. VII. 3. Rezoning – 810 First Street South; (CR2015-132) City Planner Anderson gave an overview of the 241 apartment units proposed to be constructed at 810 First Street South. Ms. Anderson reviewed the parking, amenities and exterior of the proposed property. The Zoning & Planning Commission unanimously approved the resolution. Representatives of Doran Companies came forward to address the Council. Mr. Tony Kuechle explained that the project has been reduced to 241 apartment units from 245 due to added amenities. Mr. Kuechle presented an overview of the preliminary site plan, landscaping, renderings of the building exterior, parking and housing units. Mr. Kuechle explained that project staff is working with the Met Council and City staff to include a bike lounge and bus driver break room. There was Council discussion regarding soundproofing, plantings, patio area, bike parking, utilities, garage access, on-site management, security and rents. The project Architect explained the materials used to prevent sound transmission, the outside planters would be maintained by management for a uniform look, the first floor outdoor patio area would be gated, short term bike parking is limited to 24 hours, the tenants would have separate meters for gas and electric and st garage access would be off 1 Street. A property manager and leasing agent would office on-site and tenants would have access to 24-hour emergency contacts. Security cameras would be in HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS NOVEMBER 2, 2015 place and the public parking area would be monitored by Metro Transit. Mr. Kuechle explained that the average rents would be based on $1.60 per square foot. There was Council discussion that the project would be an asset to the area and fits with the City’s vision. MotionSecond by Kuznia. by Cummings. Motion to adopt Resolution 15-85, approving Ordinance 15-1102, rezoning 810 First Street South from I-1, Industrial, to Mixed Use for first reading. Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia. Nays: None. Motion carried. VII. 4. Site Plan Review – The Moline; (CR2015-133) MotionSecond by Halverson. by Gadd. Motion to adopt Resolution 15-86, approving a site plan to construct a 241-unit apartment complex at 810 First Street South. Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia. Nays: None. Motion carried. VII. 5. Preliminary Plat/Final Plat – 810 First Street South; (CR2015-105) MotionSecond by Gadd. by Cummings. Motion to adopt Resolution 15-69, approving a preliminary/final plat to combine the four lots at 810 First Street South and add the vacated Second Street South into one lot. Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia. Nays: None. Motion carried. VII. 6. Award Sale of Bonds – G.O. Tax Increment Revenue Refunding Bonds, Series 2015C; (CR2015-138) Finance Director Harkess presented an overview of the bond sale. Ms. Stacie Kvilvang, Ehlers and Associates, commented that the City’s AA+ bond rating was affirmed due to good budgetary practices and a strong financial management plan. Ms. Kvilvang gave overview of the seven bids and annual savings to the City. There was Council discussion about the types of bonds, number of bids and savings to the City. Ms. Kvilvang explained the difference in the types of bonds and that the City’s strong credit rating resulted in the number of bids. Ms. Kvilvang commented that the bond sale would have significant savings for the City. MotionSecond by Cummings. by Kuznia. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS NOVEMBER 2, 2015 Motion to adopt Resolution No. 2015-089 awarding the sale of general obligation tax increment revenue refunding bonds, series 2015c, in the original aggregate principal amount of $4,340,000; fixing their form and specifications; and directing their execution and delivery. Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia. Nays: None. Motion carried. VII. 7. Approve Architectural Design Services Agreement – Public Works Building Renovation; (CR2015-137) Public Works Director Stadler gave an overview of the Public Works building renovation design services agreement. Mr. Stadler explained the needs to upgrade the vehicle maintenance area, lighting, emergency power generator, outdoor covered storage area and project schedule. There was Council discussion regarding construction disruption, lift capacity and lighting. Mr. Stadler explained the construction phasing throughout the project, the lift capacity would be 50,000 pounds and that the lighting would be more energy efficient. MotionSecond by Gadd. by Halverson. Motion to approve the architectural design services agreement with Oertel Architects, Ltd. For the renovation of the public works building and authorize the City Manager to execute the professional services agreement in the amount of $56,000. Ayes: Halverson, Cummings, Maxwell, Gadd, Kuznia. Nays: None. Motion carried. ANNOUNCEMENTS  Election Day: Tuesday, November 3 – Polls open 7 a.m. to 8 p.m.  Mayor Maxwell commented Mainstreet is open following construction and encouraged residents to continue to support the local businesses. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Cummings, second by Kuznia, the meeting was unanimously adjourned at 8:52 p.m. OPEN AGENDA – PUBLIC COMMENTS AND CONCERNS th Mr. Allan Johnson, 32-11 Avenue North, Hopkins, came forward to address the Council regarding the idea to recruit a developer to construct a themed hotel in Hopkins. Mr. Johnson also commented that Citigables is short of indoor parking. Mayor Maxwell commented that residents could purchase parking permits at City Hall for the public ramp across the street. Respectfully Submitted, Debbie Vold HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS NOVEMBER 2, 2015 COUNCIL MEMBERS ____________________________________ ____________________________________ ____________________________________ ____________________________________ ATTEST: _________________________________ ____________________________________ Eugene J. Maxwell, Mayor Amy Domeier, City Clerk