Loading...
IV.1. Minutes of the February 29, 2016 City Council Regular Meeting Proceedings HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS FEBRUARY 29, 2016 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Hopkins City Council was held on Monday, February 29, 2016 at 7:04 p.m. in the Council Chambers at City Hall, 1010 First Street South, Hopkins. Mayor Cummings called the meeting to order with Council Members Kuznia, Halverson, Gadd and Campbell attending. Staff present included City Manager Mornson, Community Development Coordinator Beekman, City Clerk Domeier, Planning and Development Director Elverum, Assistant City Manager Genellie, Finance Director Harkess, City Planner Lindahl, Police Chief Reynolds, City Attorney Riggs, Public Works Director Stadler and City Engineer Stanley. ADOPT AGENDA MotionSecond by Gadd. by Campbell. Motion to Adopt Agenda. Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell. Nays: None. Motion carried. PRESENTATION III.1. Oath of Office for Police Officer Chief Reynolds introduced new Police Officer Nicholas Colleran. City Clerk Domeier issued the Oath of Office and Officer Colleran’s mother pinned on his badge. Officer Colleran thanked his family and the City for the opportunity to serve Hopkins. III.2. Oath of Office for Sergeant Chief Reynolds introduced Officer Erik Husevold, promoted to Hopkins Police Department Sergeant. City Clerk Domeier issued the Oath of Office and Sergeant Husevold’s wife pinned on his badge. Sergeant Husevold thanked his family, fellow Officers and the City of Hopkins. III.3. Police Department Annual Report Police Chief Reynolds gave an overview of the 2015 annual report and 2015 highlights including successful funding from grants and donations, development of youth initiatives, the Big Brothers Big Sisters program, Joint Community Police Partnership (JCPP) and discussed overall crime statistics. Chief Reynolds gave an overview of the RAIDS program that offers access to recent crime reports and the Tip411 app that allows citizens to send an anonymous text to the Hopkins Police Department. Chief Reynolds commented that the Police Department takes pride in community outreach and policing as an important way to keep crime statistics low. The Annual Report is available at City Hall, the Police Department and on www.hopkinsmn.com. Council asked that the Annual Report be made available at the Hopkins Library. III.4. Update on the 18th Annual Empty Bowls Fundraiser Barb Westmoreland, Empty Bowls Coordinator and Steve Adams, Community Co-chairperson gave an overview of the Empty Bowls project, silent auction and fundraising goals. The public is invited to attend the event on Tuesday, March 15, 2016, 11 am – 7 pm, at the Hopkins Center for HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS FEBRUARY 29, 2016 the Arts with all proceeds supporting ResourceWest and the ICA Food Shelf. Volunteer and sponsorship opportunities are still available. Visit www.hopkinsschools.org/emptybowls for additional information. Mayor Cummings thanked the Empty Bowls coordinators for their support of the Hopkins community. III.5. Presentations from Representative Youakim and Senator Latz State Representative Youakim and State Senator Latz gave an overview on the upcoming Legislative session including the bonding bill, budget surplus, tax bill and the Southwest Light Rail Transit (SWLRT) project. Council asked about Police Department Body Cams, Emerald Ash Borer issue, Safe Schools Levy and the housing imbalance of condos vs. apartments. Senator Latz commented that there are challenges to be addressed with Body Cam public data and storage and that the Legislature continues to work on housing imbalance proposals. Representative Youakim commented that grants might be available to assist with the Emerald Ash Borer problem. Council will be kept updated on the Safe School Levy. Mayor Cummings thanked State Representative Youakim and State Senator Latz for representing the City of Hopkins. CONSENT AGENDA Planning and Development Director Elverum discussed the SWLRT Public Art Agreement. Public art is important to help create a sense of place and ownership at the SWLRT station locations. As a SWLRT city, Hopkins is being asked to contribute $5000 towards the $50,000 . contract for consultant servicesThe goal of the program is to have art pieces in place by the opening day of the SWLRT. Mayor Cummings commented that the City of Hopkins is recognized as a model for public art. City Clerk Domeier gave an overview of the changes and highlights of the Mobile Food Unit Policy. Mayor Cummings thanked the staff for their hard work on the policy. MotionSecond by Gadd. by Kuznia. Motion to Approve the Consent Agenda. 1.Minutes of the February 16, 2016 City Council Regular Meeting Proceedings 2.Minutes of the February 16, 2016 Work Session following Regular Meeting Proceedings 3.Resolution Establishing Legislative Policy 5-J Mobile Food Unit Policy; (CR2016- 021) 4.Appointments to the Charter Commission; (Memo) 5.Ratify Checks Issued in February 2016 6.Hennepin County’s Bikeway Participation Grant Application – Feasibility Study for 17th Avenue Cycle-track; (CR2016-028) 7.Hennepin County’s Transit Oriented Development Program Grant Application HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS FEBRUARY 29, 2016 Authorization – Artery Project; (CR2016-029) 8.Three Rivers Park District’s Hennepin County’s Bikeway Grant Request – Lake Minnetonka Regional Trail and Nine Mile Creek Regional Trail Connections; (CR2016-027) 9.Memorandum of Agreement – SW LRT Public Art; (CR2016-30) Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell. Nays: None. Motion carried. PUBLIC HEARING V.1. Adopt Assessment Roll – 2016 Street and Utility Improvements, City Project 2015-10; (CR2016-025) City Engineer Stanley gave an overview of the 2016 Street and Utility Improvement project. Mr. Stanley discussed the project bids, assessments and public outreach to address resident concerns and questions. Mr. Stanley commented that one appeal was received and reviewed by staff. Staff determined that the assessment was calculated per city policy and is recommending that Council adopt the assessment roll as proposed. Mike Waltman, Bolten and Menk, Inc. gave an overview of the project area, proposed improvements, estimated project costs, public engagement process, special assessments amounts, assessment caps and rates. Mr. Waltman explained and gave examples of the unit assessment amounts. Mr. Stanley discussed the assessment payment options including interest rate, pre-pay options, and examples of possible payment schedules. Mr. Stanley discussed the Assessment Deferral Program, qualifications and application process. Mr. Stanley gave an overview of the project schedule, construction process, communication with property owners and project contacts. Mr. Stanley reviewed the project costs and discussed the utility service construction pricing. Mayor Cummings opened the public hearing at 8:31 pm. City Attorney Riggs commented that the written assessment appeal was reviewed and that the recommendation is to adopt the assessment roll. MotionSecond by Kuznia. by Gadd. Motion to close the Public Hearing at 8:32 pm. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell. Nays: None. Motion carried. MotionSecond by Campbell. by Halverson. Motion to adopt Resolution 2016-019, Resolution Adopting Assessment Roll, 2016 Street and Utility Improvements, City Project 2015-10. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS FEBRUARY 29, 2016 Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell Nays: None. Motion carried. V.2. Accept Bids and Award Contract – 2016 Street and Utility Improvements, City Project 2015-10; (CR2016-026) City Engineer Stanley gave an overview of the bids for the 2016 Street and Utility Improvement project. The low bidder was Northwest Asphalt, Inc. and staff is recommending awarding of the contract. The Council thanked staff for their community outreach and communication efforts with the area residents. Council appreciates the updates to the street project timeline in an effort to get quality and lower bids. MotionSecond by Kuznia. by Gadd. Motion to adopt Resolution 2016-026 Accepting Bid; and Resolution 2016-027 Awarding the Contract, 2016 Street and Utility Improvements, City Project 2015-010. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell Nays: None. Motion carried. NEW BUSINESS VII.1. First Reading: Zoning Code Text Amendment Related to Theaters; (CR2016-022) City Planner Lindahl explained that the zoning code would create a definition for theaters consistent with recent changes with liquor regulations. Mr. Lindahl gave an overview of the definitions, text changes and zoning map where theaters are permitted. Mr. Lindahl explained that the process would be easier for potential business owners to understand. The Zoning & Planning Commission held a Public Hearing and received no public comments. The City Attorney has reviewed the Zoning Code and agrees with staff recommendation. MotionSecond by Gadd. by Kuznia. Motion to adopt Resolution 2016-027, approving Ordinance 2016-1107 amending Sections 515.07 and 535 of the City Code related to zoning standards for theaters. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell Nays: None. Motion carried. VII.2. Zoning Code Text Amendment and Rezoning; (CR2016-023) City Planner Lindahl discussed the text amendment and rezoning that will update the permitted uses allowed in the Institutional district and bring the zoning classification of the Hopkins Pavilion, Public Works buildings and Fire Station into compliance with the future land use designation in the Comprehensive Plan. The Zoning and Planning Commission reviewed the changes and received no public comments. Staff did address questions from two area residents and the City Attorney has reviewed the changes. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS FEBRUARY 29, 2016 MotionSecond by Gadd. by Campbell. Motion to adopt Resolution 2016-020, approving Ordinance 2016-1108 amending Section 542 of the City Code related to permitted uses in the Institutional District. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell Nays: None. Motion carried. MotionSecond by Gadd. by Halverson. Motion to adopt Resolution 2016-021, approving Ordinance 2016-1109 rezoning the properties at 11000 Excelsior Boulevard (Hopkins Pavilion and Public Works buildings) and 101 - 17th Avenue South (Fire Station) from R-5, High Density Multifamily, to Institutional. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell Nays: None. Motion carried. VII.3. Comprehensive Plan Amendment and Rezoning for Land Annexed into Hopkins from St. Louis Park; (CR2016-024) City Planner Lindahl gave an overview of the zoning and future land use of the properties acquired in a land swap with the City of St. Louis Park. Mr. Lindahl discussed the project area, background of the land swap and future land use possibilities. Mr. Lindahl explained that the application requires approval of the Metropolitan Council. Mr. Lindahl explained that assigning zoning of Business Park classification is the best balance between existing conditions and future uses. The property owner is in agreement with the proposed zoning. MotionSecond by Halverson. by Gadd. Motion to adopt Resolution 2016-029, approving a Comprehensive Plan Amendment establishing the land use designation for the properties located at 8000 and 8050 Powell Road and 4101 and 4103 Texas Avenue South as Mixed Use. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell Nays: None. Motion carried. MotionSecond by Halverson. by Campbell. Motion to adopt Resolution 2016-030, approving Ordinance 2016-1110 establishing the zoning for the properties at 8000 and 8050 Powell Road and 4101 and 4103 Texas Avenue South as Business Park. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell Nays: None. Motion carried. VII.4. Fourth Quarter 2015 Financial and Investment Report; (Memo) Finance Director Harkess reviewed the Fourth Quarter Financial and Investment Report with the HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS FEBRUARY 29, 2016 Council. Ms. Harkess explained that this is a preliminary report and is subject to change as year- end work is completed. Ms. Harkess gave an overview of the 2015 General Fund revenues & th expenditures, 4 quarter grants received totaled $412,320, 2015 year-to-date grants received totaled $962,459, Special Revenue Fund revenues, expenditures & financial position, Enterprise Fund revenues & expenditures and the cash & investment balance & earnings as of December 31, 2015. Ms. Harkess updated the Council regarding how the Financial Management Plan is being utilized in the budget process. Ms. Harkess reviewed upcoming projects including updating of the Financial Management Plan for 2017, the 2016 Bond sale for street improvements, financial software upgrade implementation, 2015 audit and the office re- organization process. Mayor Cummings thanked the Finance Department. ANNOUNCEMENTS  Empty Bowls Fundraiser: Hopkins Center for the Arts, 1111 Mainstreet – Tuesday, March 15 11 a.m. to 7 p.m.  World’s Shortest St. Patrick’s Day Parade: Downtown Hopkins – Thursday, March 17 at 4:30 p.m. beginning at Hopkins American Legion.  Citizens Academy will be held April 7, 14, 21 and 28. Applications are now available on City’s website.  City Manager Mornson thanked City Engineer Stanley and Community Development Coordinator Beekman for meeting with the City of North St. Paul regarding the Mainstreet reconstruction project. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Kuznia, second by Campbell, the meeting was unanimously adjourned at 9:19 p.m. OPEN AGENDA – PUBLIC COMMENTS AND CONCERNS The City Council did not receive any comments or concerns. Respectfully Submitted, Debbie Vold ATTEST: _________________________________ Molly Cummings, Mayor ____________________________________ Amy Domeier, City Clerk