HRA Agenda Pkt 3-15-16
HOPKINS HRA SPECIAL MEETING
March 15, 2016
7 p.m. I. CALL TO ORDER
II. NEW BUSINESS
1. ITEM 2016-06 Public Housing Operating Budget
Recommendation: adopt Resolution 512
Board Action: ____________________________________________
2. ITEM 2016-07 Rent Register Write-off for Fiscal Year
Ending 03/31/2016
Recommendation: adopt Resolution 513
Board Action: ____________________________________________
III. ADJOURNMENT
Board Action: ____________________________________________
CUMMINGS
CAMPBELL
GADD
HALVERSON
KUZNIA
MORNSON ELVERUM
March
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April
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March 8, 2016 HRA Report 2016-06
Public Housing Operating Budget
Proposed Action
Staff recommends the following motion: adopt Resolution 512, approving the Operating
Budget for the period ending 3/31/17.
With approval of this motion, staff will complete the Operating Budget documents and
make them available to HUD for their review, adjustment and approval.
Overview
Each year the HRA is required by the Department of Housing and Urban Development
(HUD) to develop and approve a budget for the operation of the 76 units of Hopkins
HRA-owned Public Housing at Dow Towers. HUD currently distributes Operating
Subsidy based on the calendar year rather than the HRA fiscal year. In addition to
preparing the fiscal year budget, HUD annually requests the submission of the
Operating Subsidy Calculation. When Congress determines the amount of funding for
public housing programs, we will be notified of the actual amount. For 2016, we will
receive Operating Subsidy funding from HUD to assist in the general operations at Dow
Towers. Currently, we are anticipating receiving approximately 85 percent of federal
Operating Subsidy. The Operating Budget is for our use as a guide during our budget
year; however, HUD requires the Budget to be reviewed and approved by resolution.
Supporting Information
• Calculation of Operating Budget Forms HUD-52564
• HUD Form 52574/Resolution 512
Alternatives
The HRA has the following alternatives regarding this issue:
1. Approve the action as recommended by staff.
2. Continue for further information.
____________________________
Stacy Unowsky, Executive Director
PHA Name:PHA Code:
PHA Fiscal Year Beginning:HRA Board Resolution No.:
Acting on behalf of the Board of Commissioners of the above-named PHA as its Chairperson, I make the following
certification and agreement to the Department of Housing and Urban Development (HUD) regarding the Board's
approval of (check one or more as applicable):
X Operating Budget approved by Board resolution on:
Operating Budget submitted to HUD, if applicable, on:
Operating Budget revision approved by Board resolution on:
Operating Budget revision submitted to HUD, if applicable, on:
I certify on behalf of the above-named PHA that:
1.All statutory and regulatory requirements have been met;
2.The PHA has sufficient operating reserves to meet the working capital needs of its developments;
3.Proposed budget expenditure are necessary in the efficient and economical operating of the housing for the
purpose of serving low-income residents;
4.The budget indicates a source of funds adequate to cover all proposed expenditures;
5.The PHA will comply with the wage rate requirement under 24 CFR 968.110(c) and (f); and
6.The PHA will comply with the requirements for access to records and audits under 24 CFR 968.110(i).
I hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith,
if applicable, is true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18
U.S.C. 1001, 1010, 1012.31, U.S.C. 3729 and 3802)
Previous editions are obsolete form HUD-52574 (04/2013)
OMB No. 2577-0026
(exp. 04/30/2016)
PHA Board Resolution
Approving Operating Budget
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing -
512
Real Estate Assessment Center (PIH-REAC)
DATE
This information is required by Section 6(c)(4)of the U.S.Housing Act of 1937.The information is the operating budget for the low-income public housing program
and provides a summary of the proposed/budgeted receipts and expenditures, approval of budg
Public reporting burden for this collection of information is estimated to average 10 minutes per response,including the time for reviewing instructions,searching
existing data sources, gathering and maintaining the data needed, and completing and revie
04/01/2016
MN078
Molly Cummings Signature:Date: 3/15/16
HOPKINS HOUSING AUTHORITY
03/15/2016
March 8, 2016 HRA Report 2016-07
Rent Register Write-off for Fiscal Year Ending 03/31/2016
Proposed Action
Staff recommends adoption of the following motion: adopt Resolution 513, authorizing
the HRA staff to write off bad debts as uncollectible.
Overview
The HRA currently has one tenant account with uncollectible balances. The resident
moved out with a balance due for rent. To clear the books for fiscal year ending
03/31/2016, the HRA Board must approve a resolution clearing this amount from the
books.
Primary Issues to Consider
• What are the dollar amounts to be written off?
Account Number Amount to be written off
400.10 $101.00
• Can the HRA still attempt to collect the debt from the past tenant?
The HRA will file a claim against this past tenant with a bad debt over $25.00
using the Minnesota Revenue Recapture Act. This act allows housing authorities
to collect debts by intercepting income and property tax refunds. The program
administered by the State of Minnesota has been very successful in returning
funds to the HRA.
Supporting Information
• HRA Resolution 513
Alternatives
The HRA has the following alternatives regarding this issue:
1. Approve the action as recommended by staff.
2. Continue for further information.
________________________________________
Stacy Unowsky, Executive Director
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO. 513
RESOLUTION AUTHORIZING THE WRITE OFF OF UNCOLLECTIBLE
DEBT FROM PAST PUBLIC HOUSING RESIDENTS
WHEREAS, the Housing and Redevelopment Authority In and For the City of
Hopkins, Minnesota, (the “Authority”) desires to clear the books by writing off one
tenant account as uncollectible; and
WHEREAS, the Authority will file a claim with the State of Minnesota
Department of Revenue for all debts exceeding $25.00.
NOW, THEREFORE, BE IT RESOLVED that the Authority Board of
Commissioners hereby authorizes the write off of uncollectible debt from tenant account
400.10 totaling $101.00 from the books.
Adopted this 15th day of March 2015.
_____________________________________
Chair
ATTEST:
_________________________________________
Executive Director