IV.1. Minutes of the March 15, 2016 City Council Regular Meeting ProceedingsHOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
MARCH 15, 2016
CALL TO ORDER
Pursuant to due call and notice thereof a regular meeting of the Hopkins City Council was held
on Tuesday, March 15, 2016 at 7:07 p.m. in the Council Chambers at City Hall, 1010 First Street
South, Hopkins.
Mayor Cummings called the meeting to order with Council Members Kuznia, Halverson, Gadd
and Campbell attending. Staff present included City Manager Mornson, Planning and
Development Director Elverum, Assistant City Manager Genellie, City Attorney Riggs and
Public Works Director Stadler.
ADOPT AGENDA
Motion by Gadd. Second by Campbell.
Motion to Adopt Agenda.
Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell.
Nays: None. Motion carried.
PRESENTATION
III.1. Donations of Funds for Cottageville Park Pavilion
Pastor Scott Searl, Shepherd of the Hills Lutheran Church, gave an overview of the collaborative
fundraising efforts for the Cottageville Park Pavilion. The Hopkins Noon Time Lions, JCI
Hopkins, Shepherd of the Hills Lutheran Church and Hopkins Rotary presented checks in
amounts totaling over $26,000. Mayor Cummings thanked the community, school district and
local organizations for their support of the Cottageville Park Pavilion.
CONSENT AGENDA
Motion by Campbell. Second by Kuznia.
Motion to Approve the Consent Agenda.
1. Minutes of the February 29, 2016 City Council Regular Meeting Proceedings
2. Minutes of the February 29, 2016 Work Session following Regular Meeting
Proceedings
3. Minutes of the March 8, 2016 Work Session Proceedings
4. Approve Amendment to Minnesota Community Solar Garden Subscription
Agreement; (CR2016-031)
5. Second Reading: Ordinance 2016-1107 – Zoning Standards for Theaters; (Memo)
6. Second Reading: Ordinances 2016-1108 and 2016-1109 – Rezoning for Pavilion,
Public Works Building and Fire Station; (Memo)
7. Second Reading: Ordinance 2016-1110 – Establishing Zoning for 8050 Powell Road
and 4101 and 4103 Texas Avenue South as Business Park; (Memo)
8. Approve Recycling Contact Renewal with Waste Management; (CR2016-034)
Mayor Cummings asked about the amendment to the Minnesota Community Solar Garden
Agreement. Public Works Director commented that the terms of the agreement have not
changed but the timeframe has been extended.
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
MARCH 15, 2016
Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell.
Nays: None. Motion carried.
NEW BUSINESS
VII.1. Award of Contract – Public Works Building Renovation; (CR2016-032)
Public Works Director Stadler gave an overview of the Public Works building renovation. The
project focus is the mechanics work area that was not included in the 2003 project. Mr. Stadler
discussed the bids, alternatives, proposed funding plan and construction schedule. Mr. Stadler
commented on the energy and cost savings associated with the LED lighting conversion.
Council asked about the upgrade to the lift. Mr. Stadler commented that the lift upgrade would
allow maintenance on heavier equipment.
Motion by Gadd. Second by Kuznia.
Motion to award a contract to Parkos Construction in the amount of $746,500.00 for
renovation of the Public Works building.
Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell
Nays: None. Motion carried.
VII.2. Award of Contract – Cottageville Park Pavilion; (CR2016-032)
Public Works Director Stadler gave an overview of the Cottageville Park Pavilion construction
project. Mr. Stadler discussed the bids, alternates, proposed funding and project schedule. Mr.
Stadler reviewed the project renderings.
There was Council discussion regarding the roofing shingles, construction disruption, lighting
and the contingency funds. Mr. Stadler discussed the cost savings of eliminating premium roof
shingles and the skylights. Due to the location of the pavilion there would be minimal disruption
to the active areas of the park. Mr. Stadler commented that if the contingency funds are not used
they would remain in the Park Improvement Fund.
Mayor Cummings commented on the challenges of a community fire pit. Mr. Stadler has been in
contact with the Fire Chief regarding codes for recreational fires and that fire pit guidelines
would be included for users of fire pit area. The City Attorney commented that the fire pit would
be considered a recreational activity and he will investigate the liability issue further.
There was Council discussion regarding safety, recreational fires, wood supply, extinguishing of
the fire and the community request for a fire pit. Mr. Stadler commented that fire pit guidelines
would require users to have a means to extinguish the fire and that the Public Works Department
may be able to supply some firewood from tree removals. Mr. Stadler commented that there has
been no evidence of misuse in the park to date. Mayor Cummings commented that she is in favor
of the Pavilion but not in favor of the addition of a fire pit.
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
MARCH 15, 2016
Motion by Gadd. Second by Halverson.
Motion to award a contract to American Liberty Construction in the amount of
$413,400.00 for construction of the Cottageville Park Pavilion.
Ayes: Halverson, Kuznia, Gadd, Campbell
Nays: Cummings. Motion carried.
ANNOUNCEMENTS
World’s Shortest St. Patrick’s Day Parade: Downtown Hopkins – Thursday, March 17 at
4:30 p.m. starting at Hopkins American Legion and ending at Elks
Citizens Academy will be held April 7, 14, 21 and 28. Applications are available on City’s
website.
The next City Council meeting will be on Tuesday, April 5.
ADJOURNMENT
There being no further business to come before the City Council and upon a motion by Kuznia,
second by Campbell, the meeting was unanimously adjourned at 7:53 p.m.
OPEN AGENDA – PUBLIC COMMENTS AND CONCERNS
The City Council did not receive any comments or concerns.
Respectfully Submitted,
Debbie Vold
ATTEST:
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Molly Cummings, Mayor
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Amy Domeier, City Clerk