VII.4. Approve Engineering Services Proposal for Blake Road Improvement Project, City Project 2013-06;
May 17, 2016 Council Report 2016-053
APPROVE ENGINEERING SERVICES PROPOSAL
BLAKE ROAD IMPROVEMENT PROJECT
CITY PROJECT 2013-06
Proposed Action
Staff recommends the following motion: adopt Resolution 2016-043, Resolution Approving Proposal for
Engineering Services, Blake Road Improvement Project, City Project 2013-06.
Overview
Last year, a corridor study for Blake Road was completed and accepted by the City Council. The
recommendations in the study will serve as the basis for final design of Blake Road. WSB & Associates is the
consultant that administered the study, staff has been negotiating with WSB to complete final design, right-of
way acquisition, and construction administration for the Blake Road Improvement Project.
Primary Issues to Consider
Background
Consultant Selection, Scope and Fee
Project Schedule
Supporting Information
Engineering Services Proposal
Resolutions 2016-043
_________________________________
Nate Stanley, P.E., City Engineer
Financial Impact: $579,170 Budgeted: Y/N _Y_ Source: _PIR, SA, Water, Sanitary, Storm
Related Documents (CIP, ERP, etc.): CIP _ Notes: _________________________________________
Council Report 2016-053
Page 2
ANALYSIS OF ISSUES
Background
A corridor study was completed last year to serve as a basis for guiding reconstruction of the corridor.
Several different factors and goals served as both the basis for development of recommendations in the
corridor study. Considerations for traffic operations, safety, pedestrian and bicycle comfort, access,
construction impacts, economic development potential, environmental impacts, cost, and long term
maintenance all played a role.
Between Interlachen Boulevard and Excelsior Boulevard the road section is recommended to remain a
two-lane section with on-road bike lanes. A sidewalk is recommended to be added on the west side of the
roadway from Maloney Avenue to Excelsior Boulevard.
Between Excelsior Boulevard and Trunk Highway 7 (TH 7) the recommended cross-section for the road
is a four-lane divided roadway with a multi-use trail on both sides of Blake Road. Additional turn lanes
are proposed at key locations. Signalized intersection control is recommended to remain where it
currently exists. Traffic lanes through the corridor are recommended to be narrowed to create boulevard
space for landscape and hardscape treatments. Marked pedestrian crossings with flashing beacons away
from fully controlled intersections are proposed at high pedestrian traffic locations.
North of TH 7 the recommended cross-section is a four-lane divided roadway with a multi-use trail on
both sides of Aquila Avenue. The southbound Aquila Avenue to westbound TH 7 ramp is recommended
for removal, which would require traffic to make a right at the controlled intersection of Aquila Avenue
and TH 7.
Multiple public open houses were held over the course of the study process. Comments on the
preliminary layout and recommendations were generally positive. The project team also participated in
other public events to engage residents and property owners, and worked with civic groups who have an
interest in the corridor.
Consultant Selection, Scope, and Fee
The agreement between Hennepin County and the City of Hopkins specifies that this will be a city led
project, so City staff solicited a “turn-key” proposal for engineering services from WSB & Associates.
This firm has provided excellent service on several past city projects, including the Blake Road Corridor
Study. WSB also has extensive experience on past Hennepin County road projects in all phases of project
development and construction. Staff believes the value of a quality consultant with a proven track record
is important to a successful project, and has selected WSB & Associates for those reasons.
During development of the scope and fee staff directed WSB to reach out to the cities of St. Louis Park
and Edina, to see if they were at a point where they would like the corridor improvements within their
boundaries incorporated into the plans. Both cities declined to participate in the project at this time; this
will not affect the project within Hopkins.
Council Report 2016-053
Page 3
The project scope includes all elements of final design including final construction plan development,
project management, public outreach and involvement, permitting, coordination with other agencies,
surveying, geotechnical evaluation, private utility coordination, environmental review and documentation,
and landscape/streetscape design. Right-of-way acquisition services and construction services including,
inspection, testing, management, and communication with the public are also included in this scope.
The proposed fee for the services totals to $2,447,570. A breakdown of how the design services will be
funded is provided below. The percentages used to calculate the cost distribution is specified in the
interagency agreement between Hennepin County and the City.
Task Hennepin County City of Hopkins Total Task Cost
Final Design Services $1,038,000 $114,570 $1,152,570
Right-of-Way Acquisition 145,000 145,000
Construction Services 830,400 319,600 1,150,000
Total $1,868,400 $579,170 $2,447,570
The percentage of what the City is responsible for paying for design and construction services for this
project is comparable to past county road projects. In this case the costs are distributed in a slightly
different way, but the overall total is in line with City expectations. Funding for the Blake Road
Improvement Project has been identified in the current CIP and is budgeted.
Project Schedule
Final Design, Plan Development, and Permitting May 2016 – November 2017
Advertise for Bids December 2017
Award Construction Contract January/February 2018
Begin Construction April 2018
Complete Construction November 2019
Staff Recommendation
Staff recommends approving the proposal for engineering services for Blake Road with adoption of
resolution 2016-043.
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C:\Users\theppelmann\Documents\Blake Proposal Transmittal Letter.docx
May 12, 2016
Mr. Nathan Stanley, PE
City Engineer
101 1st St S
Hopkins, MN 55343
Re: Blake Road Proposal
Dear Mr. Stanley
WSB is pleased to submit the attached proposal for engineering services for the Final Design and
Construction of Blake Road from the south City limits to TH 7. WSB understands the City of Hopkins is
looking for a turnkey approach that will take the project from the current preliminary layout through
final plans, right-of-way acquisition, and construction administration. We also understand that this is a
high profile project within the City of Hopkins and that it is important to involve all stakeholders in a
fully transparent design process that will result in a project the entire community can be proud of.
Our proposal includes completion of the final design and preparation of construction plans, right-of-way
acquisition, and construction services. We have included significant public information and involvement
in all phases of the project in order to involve residents and businesses in the design process and to keep
them informed during the construction process. WSB commits to the City of Hopkins our top staff who
have worked on previous phases of this project and who have completed many other similar projects in
the Twin Cities Metro Area. WSB is committed to delivering a high quality project on time and within
budget.
Sincerely,
WSB & Associates, Inc.
Anthony Heppelmann, PE
Vice President
Blake Road Proposal 1 May 10, 2016
Proposal for Engineering Services for Blake Road from South City Limits to TH 7
This proposal is to provide engineering services for the final design and construction of Blake Road from
just south of Excelsior Boulevard to the intersection with TH 7 in the City of Hopkins.
Project Scope
This proposal is based on the Final Preferred Layout for Blake Road dated April 9, 2015 and the cost
estimate dated April 24, 2015. The project includes reconstruction of Blake Road from approximately
the Blake School entrance south of Excelsior Boulevard to just south of the intersection with TH 7 and
the construction of sidewalk on the west side of Blake Road to the southern City limits. It is assumed
that the project will end at the TH 7 intersection on the north and will not involve any major work on TH
7. The project includes total reconstruction of Blake Road. The road will be converted from the existing
five lane section to a four lane divided roadway with 10 foot wide multi-purpose trails on both sides of
Blake Road. It is assumed that the existing bridge over Minnehaha Creek will be retained. It is assumed
that retaining walls will be required to minimize the land use impacts of the project particularly in the
area of the Cold Storage site and between Cambridge Street and TH 7. Also included in this work is the
replacement of sewer and water lines as appropriate. The project must coordinate with improvements
constructed as part of the SWLRT project at the HCRRA corridor.
The goal of this work is to complete final design and construction plans for the project, assist the City in
the acquisition of the necessary right-of-way for the project and provide construction administration,
construction observation, construction staking and materials testing during construction.
The Final Preferred Layout provides the overall direction for the final design and construction plans but
there are still numerous issues to be resolved in the final design process including; consistency with the
design for the Blake Road Station, coordination with the Three Rivers Park trail underpass, coordination
with the planning for development on the Cold Storage site, consistency with the design for Cottageville
Park, coordination with Edina and St. Louis Park, coordination with MnDOT on the design for the TH 7
intersection, and development of an overall landscape and aesthetic design concept for the corridor.
The first step in the design process will be to refine the Final Preferred Layout based on discussions with
the affected stakeholders and adjacent property owners and to develop an overall concept plan for the
landscaping and aesthetic design treatments in the corridor. Final construction plans will be developed
based on this revised plan. The specific work tasks that will be completed include the following.
Final Design and Construction Plans
Project Management
Administration—This task includes monitoring and updating of the project budget and schedule,
preparation of monthly invoices and progress reports, and ensuring the availability of the required
Blake Road Proposal 2 May 10, 2016
project staff and resources. WSB will prepare a Project Management Plan that will provide direction on
the reports and project documentation that will be provided to the City to keep the City informed
regarding the project progress and issues. Also included in this task is preparation of subconsultant
contracts or amendments as needed for the project.
Coordination – This task involves coordination with the City staff and WSB’s team. It also includes
internal coordination between team members. WSB will hold regular meetings with City staff or Project
Manager to discuss project progress, potential issues and strategy.
Quality Reviews—WSB will prepare a Quality Assurance and Quality Control Plan for the project that will
identify the specific quality control procedures that will be followed on the project to ensure project
quality. WSB will assign a Quality Assurance Manager to verify that the identified procedures are being
followed and identify appropriate changes if the project is not in compliance with the identified
procedures. Attached to this proposal is a brief description of WSB’s Quality Review process.
Public/Agency Involvement
WSB will prepare a Public/Agency Involvement Plan that will identify the affected stakeholders and the
techniques and schedule for coordinating with the stakeholders during the project development and
design. It is anticipated that the following activities will be part of the Public/Agency Involvement Plan
Citizen Advisory Committee- WSB will work with the City of Hopkins to establish a Citizen Advisory
Committee to provide input and direction on the streetscape elements for Blake road. The committee
would be established based on a solicitation at the first open house and through discussions with staff
and neighborhood groups. The CAC’s role would be to provide direction on areas of focus within the
corridor, potential themes for the corridor and areas of focus, and the potential for public art in the
corridor. It is expected that the CAC will meet approximately 8 times over the course of the study.
City Council—We have assumed 4 updates to the City Council over the course of the project. We expect
that two of the meetings would occur during the final design and right-of-way acquisition and that two
would occur during construction. These updates are assumed to be independent of specific items
associated with right-of-way acquisition that would require specific council approval.
Open House—We have assumed 4 open houses. We would anticipate that the one of the open houses
would be to get final input on major design details and another would be held around the construction
bidding to get input on construction schedule and staging. The other two open houses would be
scheduled as appropriate.
Website—WSB will create and maintain a website that links to the City’s website. WSB will post project
information on the website as appropriate to keep the public current during the design and construction
of the project.
Notices/Newsletters—WSB will prepare and mail all notices for public meetings. WSB will also prepare
and mail 4 newsletters during the design phase of the project to keep the public informed of the project
progress. WSB will work with the City to obtain mailing addresses.
Blake Road Proposal 3 May 10, 2016
Property Owner Meetings – WSB has budgeted for 20 property owner meetings during the design phase
of the project. This is independent of the right-of-way acquisition process. The property owner
meetings would be to discuss the design with affected property owners individually in order to minimize
impacts and to discuss streetscape elements and their needs and desires for street-scaping elements
along the corridor.
Agency Coordination Meetings—The purpose of the agency coordination meetings is to ensure that the
design meets the requirements for agency permitting and approvals. Included in these meetings are
meetings necessary for the following:
• SWLRT Design Coordination
• Coordination with Three Rivers Park design for Cedar Lake Trail underpass
• Coordination with Minnehaha Creek Watershed on design by Cold Storage Site and Cottageville
Park
• Metro Council Environmental Services L27 lift station project
Design Surveys
WSB will collect existing information on right-of-way boundaries and parcel boundaries for the corridor.
The information to be collected includes:
• Geographical Information System (G.I.S.) Parcel Mapping
• Existing right-of-way plats
• Existing subdivision plats
• Existing street and utility easements of record
• Section corner ties and section calculation sheets
• Geodetic control datum
• County half-section maps
• Ownership and Encumbrance Reports on adjoining parcels.
WSB will conduct a field survey of critical right-of-way information and topographic information that can
be used for design purposes. Survey control will be established and utilized to prepare a complete
topographical survey of the project site. The field survey will include spot elevations, cross-sections,
centerline profiles, all existing features and underground/overhead utilities. The survey data will be
collected electronically in the field and downloaded directly to the project CAD file in the office.
Geotechnical Services
Subsurface exploration and testing, laboratory testing and engineering review will be completed for the
purpose of providing Foundation Reports for retaining walls, and a Design Recommendations Report for
pavements and embankments. This work will comply with accepted practices under Mn/DOTs Drilling
Specifications. This will include the use of calibrated test hammers, appropriate test frequencies and
meeting lab test requirements.
Blake Road Proposal 4 May 10, 2016
Drainage Studies
The drainage study must resolve drainage issues for Blake Road and determine what drainage
improvements are required to meet state and local requirements for rate control, volume control, and
storm water treatment. WSB will work with the Minnehaha Creek Watershed District staff in developing
the drainage plan for the corridor. We will also coordinate with the SWLRT project office to ensure that
the plan is consistent with plans that have been developed for the SWLRT. The tasks that will be
completed to accomplish this include:
Data Collection. This part of the work effort consists of gathering relevant water resource-related
information for the drainage areas tributary to the project limits.
• Water resource related agreements
• As-built drawings of the existing trunk storm water conveyance system
• Water resource related ordinances such as shoreland, floodplain, erosion control, storm water,
and/or wetland ordinances
• Existing storm water policies for the City of Hopkins, Edina and St. Louis Park as well as the
Minnehaha Creek Watershed.
• Available topographic maps
• Existing hydraulic/hydrologic models
WSB has collected most of this information during previous studies. We will confirm we have the latest
information from the following agencies: Hennepin County, City of Hopkins, Minnehaha Creek
Watershed, Minnesota Department of Transportation, and City of St. Louis Park.
Develop Preliminary Drainage Study. The water resources data collected as part of the previous tasks
and studies will be used to develop the Preliminary Drainage Study. The Preliminary Drainage Study will
build on the work previously completed for this area and will include the following:
• Determination of impacts of the proposed construction, including an increase in runoff rate and
pollutant loading, it any.
• Preliminary layout of proposed storm water conveyance system.
• Preliminary discussion of possible storm water treatment systems.
Present Preliminary Drainage Study. The Preliminary Drainage Study will be discussed with the affected
stakeholders to get input on the proposed plan.
Develop Final Drainage Study. With the input received from stakeholders a Final Drainage Plan will be
developed that will meet the permitting agency requirements.
Environmental Documentation
The project involves the reconstruction of an existing roadway. The proposed improvements will not
add additional travel lanes and will not add a new interchange. At the present time the project does not
have federal funding. As a result the project does not require the preparation of any state or federal
Blake Road Proposal 5 May 10, 2016
environmental document. Permits will be required for storm water drainage and potentially for
modifications to water or sanitary sewer. WSB will prepare a list of permit requirements that should be
addressed in final design. Our estimate assumes that no additional environmental documentation will
be required. We will complete an environmental scan to identify the permits needed and any potential
impacts on the project costs.
Approved Project Layout/Construction Limits
WSB will prepare a final layout for approval by the City of Hopkins and Hennepin County based on the
final preferred layout dated April 9th, 2015. It is assumed that the general cross-section and plan on the
final preferred layout are set but that minor changes in alignment and grade can be made to minimize
cost and right-of-way needs. The layout will meet Hennepin County requirements and will include
horizontal and vertical alignments, cross-sections and construction limits. WSB will work with the City of
Hopkins and Hennepin County to adjust alignment and profile in order to minimize the project right-of-
way needs. The layout will be developed in coordination with adjacent property owners in order to
create a plan that works well for both the roadway and the adjacent properties. Locations for retaining
walls and storm water treatment will be identified. WSB will meet with the SWLRT project office,
Minnehaha Creek Watershed District and other key property owners in developing the final layout. The
final layout will be presented to the Hopkins City Council for approval.
Streetscape Design
Develop / refine streetscape concepts: In coordination with Hopkins staff, WSB will establish, facilitate
and coordinate a Citizen’s Advisory Committee (CAC) to provide input on and inform the streetscape
elements. A public meeting will be planned to collect ideas and input on streetscape elements and
explore tradeoffs. Public art and theming will be topics of discussion. This meeting may also be used to
solicit interest in participation in the CAC. Following the public meeting WSB will identify potential areas
of focus within the corridor and develop up to five (5) themes for review by the CAC. WSB will prepare
sections, plan enlargements, and up to 10 renderings to aid in review of design approach, themes and
potential areas of focus, the options will then be presented to the CAC. After selection of the corridor
theme and areas of focus, WSB will work with City Staff to identify thematic elements along the corridor
and determine which elements would be available for use as a vessel for public art or customization.
Once elements have been identified and approved by City Staff, the options will be presented to the
CAC. WSB will also coordinate with City staff to develop a formal Artist RFP to actively engage in the
streetscape planning and design process. Approval of design concepts will lead to preparation of
construction documents.
Construction Documents: Once the design options are fully explored and selected through the services
listed above, WSB will prepare final Construction Documents for the streetscape improvements as
approved by the OWNER for inclusion in this project. These documents shall include plans, details, and
specifications in sufficient detail for the OWNER to pursue competitive bids for the construction of the
proposed pedestrian improvements. Specific scope of work for this task will include:
Construction Plans including:
Blake Road Proposal 6 May 10, 2016
• Site Layout Plans
• Landscape and Restoration Plans
• Pavement Designs and Typical Details
• Miscellaneous Site Construction Details
• Prepare Related Technical Specifications
• Prepare Related Final Cost Estimate
Right-of-way Plans
WSB will develop a final right-of-way plan based on the Final Approved Layout. The right of way plan will
follow County format and meet State-Aid standards for review and approval. The plan will include the
proposed plan and profile, estimated construction limits, proposed right of way and temporary and
permanent easements. The right of way plan will have ownership tabulations, and show trees and other
topographic information. WSB will also prepare a right of way layout with this information. The
preparation of individual parcel drawings and written descriptions of the right of way and easements is
included in the right-of-way and surveying tasks. We have assumed that Hennepin County will provide
existing parcel and right of way information. The layout will be developed using County Right of Way
Division Standards. It is anticipated that WSB will meet with the City and make revisions as necessary to
finalize the right-of-way plan.
Private Utility Coordination
WSB will coordinate with private utility owners in the corridor to identify affected utilities and develop a
utility relocation plan. WSB will make a Gopher-State One-Call for a utility locate. Information on
existing utilities will be placed on the plans and a copy will be provided to each utility to have them
verify or correct the information. Potential utility impacts will be identified and a meeting will be held
with each affected utility to discuss utility relocation plans. The proposed relocations will be shown on
the plan and sent to each affected utility. Two meetings will be held with all utilities present; the first
meeting during 60% plan preparation and the second meeting after 95% complete plans is submitted.
Meeting minutes will be provided for all utility meetings by WSB within two weeks.
City Utilities
WSB will identify the city utilities that will be affected by the project. This would include water main and
sanitary sewer. WSB will meet with City staff to understand what water main or sanitary sewer may be
impacted by the project as well as any potential upgrades the City may want to undertake with the
project. WSB will prepare utility construction plans for relocating existing city utilities as necessary for
the project.
Signal Justification Reports
Signal Justification Reports (SJR) will be prepared for four intersections in the project corridor for
submission to Hennepin County and MnDOT State Aid for approval. The four intersections include:
1. Blake Road and Excelsior Boulevard
2. Blake Road and 2nd Street
Blake Road Proposal 7 May 10, 2016
3. Blake Road and Cambridge Street
4. Blake Road and TH 7
The SJR for 2nd Street will also include an evaluation of the interconnect with the railroad crossing to the
south of the intersection. It is assumed that additional traffic information will be collected in order to
prepare the SJR reports. The current traffic data will be nearly 4 years old and new data should be
collected.
Final Design and Construction Plans
WSB will complete the final design and prepare construction plans based on the final approved layout.
These plans will include the following:
Roadway— The roadway plans will include developing the title sheet, general layout, soils construction
notes and standard plates, typical sections, miscellaneous details, standard plans, construction plans,
profile, cross-sections, sidewalks and trails, and removals. Also included are alignment plans and
tabulations, quantity tabulations, super elevation diagrams, and intersection details.
Drainage— The drainage plans will include the basins and structures for storm water rate control and
treatment, tabulation of in place drainage, and tabulations for proposed drainage. WSB will design and
prepare storm water plans to meet agency permitting requirements. This effort will include the design
of storm water rate control and treatment basins meeting NPDES Phase II criteria. This includes
providing for special manhole treatment structures.
WSB will determine the size of proposed drainage system components using an accepted hydrologic
method. This will include the drainage areas for each drainage structure and the size of the structure.
State Aid eligibility and cost splits will also be determined. We will show centerline profiles of proposed
culverts and storm sewers, show the culvert or pipe size, length, grade, aprons, and inlet/outlet
elevation along with all known existing and proposed utility locations and elevations. All utilities will be
labeled.
The inplace drainage tabulations will list type, size and location of in-place drainage structures within
the project limits shown on the existing topography and utility plans. Proposed construction impacts
(remove, leave as is, etc.) will also be tabulated. The proposed drainage tabulations will list the location,
type, size, length, inlet and outlet elevations, grade, class, erosion control, excavation and bedding for
larger culverts.
Staging/Traffic Control -- Detailed plans will be prepared demonstrating a stage-by-stage process by
which the new roadways can be constructed. It is assumed that the project will remain open to traffic
during construction and that access to in-place businesses is to be maintained at all times. Detour plans
will be provided if necessary. WSB will prepare color coded general layout depicting staging sequence
for use at meetings.
Detailed plans and notes will be prepared showing the locations of signs, barriers and striping necessary
to accommodate the construction staging within the project area in a manner consistent with the
MNMUTCD Manual, Field Manual for Temporary Traffic Control Zone Layouts, City of Hopkins, Hennepin
County, and MnDOT Metro Division practices. The signing will be included on the staging plan. A
Blake Road Proposal 8 May 10, 2016
tabulation showing the description and estimated quantities of traffic control devices by stage will also
be prepared.
Plans will be developed for temporary traffic signals. It is assumed that temporary traffic signals may be
needed at all four signalized intersections. It is anticipated that the existing controller and signal faces
can be utilized during construction and that video detection would be provided. This includes minor
modifications to the existing permanent signal at accommodate staging.
Traffic Signals – It is assumed that new or modified traffic signal systems will be required on Blake Road
at Excelsior Boulevard, 2nd Street, Cambridge Street and TH 7.
Signing/Striping -- Prepare permanent signing plans showing the location of proposed signs and
containing all details necessary for the fabrication and installation of the signs in accordance with
MnDOT specifications. Assemble plans and prepare tabulations in accordance with Hennepin County
and MnDOT Sign Plan Standards. Field check and record existing signs. It is assumed that all new signs
will be used on the project. Signing required by the city such as trail signs will also be incorporated.
Prepare permanent striping plans showing the location, type, size, and color of striping necessary for the
permanent striping of this project, including standard plans.
Lighting -- It is assumed that lights will be provided at the signal intersections as part of the traffic signal.
If additional street lights are required WSB would develop appropriate plans for construction.
Pedestrian level lighting is included in the Landscaping and Aesthetic Design task. It is assumed that the
city and county would provide input on the light style.
Retaining Walls -- Prepare detailed plans of structured retaining walls with parapet showing proposed
architectural treatment. These retaining walls will be designed consistent with MnDOT standard
retaining wall plans. Standard designs of architectural treatments for walls (i.e. standard form liners),
railings, and fence are included in this task.
Utilities – WSB will prepare plans for modifications to the watermain and sanitary sewer system.
Plan Review
WSB will submit plans to the City of Hopkins and Hennepin County for review and approval. An
electronic file of the plans, and bid proposal will be provided to the City once the project is bid and
awarded.
WSB will submit plans and supplemental specifications for review and approval at four stages of
development:
Stage 1 – Preliminary Design (30 Percent Complete): WSB will develop the plans to 30 percent
completion. The plans for Stage 1 will meet State Aid Standards and at a minimum will include existing
topography and utility plans, vertical and horizontal alignment plans, intersection layouts, drainage
plans, typical cross-sections, and preliminary utility relocations. Upon receipt of City and County review
comments the plans will be revised accordingly.
Blake Road Proposal 9 May 10, 2016
Stage 2 – Final Design (60 Percent Complete): After receiving approval of Stage 1, WSB will complete
the existing topography and utility plans, the vertical and horizontal alignment plans, intersection
layouts, traffic signal design plans, drainage plans, typical cross-sections and utility relocation plans.
Preliminary cross-sections will also be completed. The 60% plan set will be a complete set of plans for
the project that addresses all design elements. Upon receipt of City and County review comments the
plans will be revised accordingly.
Stage 3 - Final Design (95 Percent Complete): After receiving approval of Stage 2, WSB will complete all
areas of design and all sheets in the plan and submit eight (8) sets of plans and supplemental
specifications. Three (3) sets of design computations (including drainage) and quantity calculations will
also be submitted. One (1) copy of the engineer’s opinion of probable construction costs will be
submitted. Upon receipt of City and County review comments the plans will be revised accordingly.
Stage 4 - Final Design (100 Percent Complete): After receiving approval of Stage 3, WSB will incorporate
the comments and will submit one (1) complete set of signed originals on bond paper with eight (8)
copies. In addition, one (1) complete set of design computations, basis of quantity, and quantity
calculations, and one (1) copy of the engineer’s opinion of probable construction costs will be
submitted.
Cost Estimating
WSB will prepare a Statement of Estimated Quantities and a cost estimate at five key points during the
design process; completion of the Staff Approved Layout and Construction Limits, 30%, 60%, 95%, and
100% plans.
Permitting
WSB will identify the permits needed for the project and complete the necessary permit applications to
obtain the permits. The permits that are anticipated for the project include the NPDES permit,
Minnesota Department of Health permit, Watershed District permit, a Corp of Engineers 404 permit,
and potentially permits from the Mn/DNR for protected waters and possibly dewatering. We will also
obtain necessary City and MnDOT approvals for the project.
Bid Documents and Advertising
WSB will prepare the necessary documentation and information for the bidding of the project. This will
include preparing the bid proposal and contract documents for electronic bidding of the project. We
will respond to contractor questions and issue appropriate addendums during the bidding phase and we
will tabulate the bids and recommend award for the project.
Right-of-Way Acquisition
WSB will assist the City in the acquisition of all new rights-of-way, permanent easements, and temporary
easements required for the construction of the Project. The assistance will include the performance of
tasks and duties necessary and legally required to obtain the right to use the subject properties for the
reconstruction of Blake Road as shown in the approved concept plan. This would include document
Blake Road Proposal 10 May 10, 2016
searches, title opinions and updates, appraisals and appraisal services, negotiations, relocation, closing
documents, and recording. To assist in appraisals and negotiations we will prepare parcel sketches and
provide field stakes for viewing. This scope does not include participation in condemnation. The specific
assumptions on the number of parcels where right-of-way is required and the number of assumed
relocations is identified in the estimated cost.
Construction Engineering
We have assumed in our proposal all of the work required to properly administer and document the
construction of this turnback and state aid funded project.
Our scope of services assumes that the project will be constructed in 2018 and 2019 with final paving,
clean up and maintenance completed in summer 2019 and final closeout payment to the contractor in
April 2020.
Project Management and Contract Administration
WSB & Associates, Inc. will provide the overall project management of the project and will be
responsible for all construction administration activities. After the contract has been awarded, WSB will
hold a pre-construction meeting.
WSB will assign a Project Manager who will work and coordinate with the City Engineer and run weekly
construction meetings. The assigned Project Manager will be responsible for preparing and certifying all
monthly pay vouchers, change orders, supplemental agreements, and authorizations to proceed with
contract changes, prior to forwarding them on to the City for processing. The Project Manager will also
be responsible for providing coordination with the contractor, the utility companies, property owners,
and project personnel. It is anticipated that the Project Manager will be on site part-time throughout
the duration of the project to address project needs. All shop drawings, material and suppliers will be
reviewed for compliance with the plans and specifications.
Construction Inspection Services
WSB will assign a lead full-time resident inspector to administer the field construction activities to
assure that the project is constructed in conformity with the plans, specifications and contract
provisions. The full time resident inspector will manage a team of inspector’s, surveyors and material
testers. In 2018 it is assumed two full time inspectors will be onsite with a third part time inspector as
needed (half time). In 2019, two full time inspectors will be on site with a third inspector as needed.
WSB’s inspectors will work with City personnel to coordinate construction inspection responsibilities on
the project.
It is assumed the construction start date will be May 1, 2018 with winter shutdown November 25, 2015,
providing 29 weeks of construction in 2018. In 2019, we have assumed a start date of May 2, 2019 with
completion September 29, 2019, providing 21 weeks of construction. We have assumed 60 hours per
week in 2018 and 60 hours per week in 2019.
The construction inspection team’s responsibilities on the project would include the following:
Monitor Contractor for Compliance with Plans and Specifications
Blake Road Proposal 11 May 10, 2016
Track Quantities and material certifications
Review Equal Employment Opportunity and Labor Compliance requirements
Coordinate Surveying and Staking
Coordinate with Met Council regarding the progress of their improvements
Coordinate with utilities and the Contractor for utility relocations
Coordinate Material Sampling and Testing to ensure compliance to the Schedule of Material
Controls.
Coordinate Shop Drawing submittals and Design Issues with Engineer
Monitor conformance with all applicable permit requirements
Ensure compliance to County and City construction practices and design standards.
Coordinate with City personnel on construction activities.
Inspect Traffic Control and Public Safety.
Complete project documentation
Coordinate with Property and Business Owners on Construction Activities
The project documentation that will be completed as part of these services will include but not be
limited to:
Change in Construction Status
Authorizations to Proceed with Contract Changes
Change orders
Supplemental Agreements
Daily and Weekly Diaries
Preliminary and Final Grading and Base Reports
Partial and Final Payment Vouchers
Material Certification Forms
Item Record Accounts
Field monitoring of labor compliance
WSB will assign a Quality Assurance Manager for the project. The QA Manager will work with all WSB
construction inspection personnel to ensure the project will be administered to conform to applicable
laws and regulations and procedures established by MnDOT for State Aid projects.
Construction Staking
WSB will provide a survey crew to do all construction staking for the project, including construction
limits, grading alignment and grades for all utility and street facilities and appurtenances, signage
locations, and any other survey needs for this project.
Preconstruction Documentation
WSB will provide a photographic record of the existing conditions along the corridor. The photographic
record will display the existing conditions of all portions of properties directly adjacent to and possibly
affected by the project. Specific information that will be documented photographically will include but
not be limited to the existing condition of; walls, decks, patios, building structures, walks, and
landscaping. WSB will provide this record to the City.
Blake Road Proposal 12 May 10, 2016
Materials
WSB will undertake material sampling and testing with either our own staff or with an independent
testing company. We have assumed MnDOT will be providing the plant inspection. MnDOT does
charge for these services and WSB will coordinate the payment of these costs.
All field tests will be done in conformance with current MnDOT (SALT) schedule of material controls and
project specifications or as modified by the contract special provisions.
WSB (or selected consultant) will provide the necessary testing personnel and certified testing
equipment and will provide logs and records consistent with MnDOT policies. Necessary concrete,
bituminous, grading and base reports will be prepared.
WSB will obtain and manage all testing documentation.
Record Drawings
WSB will provide a set of record drawings of the project to the City on bond paper and electronic format
as part of the contract. Prior to submitting record drawings, a black line copy of the record drawings will
be submitted to the County and City for review and comments.
Environmental Services
WSB will assign a lead environmental specialist to manage the environmental services for this project.
All environmental investigation and oversight work will be approved by and under the direction of the
City. This will include at a minimum; guidance for project scope and directives, review of regulatory
submittals and reports, and routine project communications for work schedules and task completion.
WSB will conduct subsurface investigation in construction areas with a high potential to encounter
contamination. The Limited Phase II Investigation will be conducted in winter conditions and will
include soil screening, soil sampling and analysis, and final reporting. The intent of the investigation is
identify the extent (i.e. vertical and horizontal) of known or suspected contamination that may be
located in the construction zone and/or project Right of Way (ROW).
WSB will prepare a project Construction Contingency Plan (CCP) for the identification, classification,
handling, on-site management and disposal of hazardous waste, contaminated soil and groundwater,
solid waste and other regulated materials that may be encountered during construction activities. The
CCP outlines procedures for response actions and management of regulated waste/contamination,
identify key project personnel contact information, and outline regulatory reporting requirements. The
CCP is included in the contract documents.
WSB will complete environmental oversight and documentation during excavation activities in areas
with known or suspected regulated waste/contamination. We will also conduct investigation of
materials/contaminants encountered at the site that were not previously identified. Soils will be
visually examined for evidence of contamination (i.e. odor, staining, sheen, etc.) and screened on
regular intervals with a photoionization detector (PID) per Minnesota Pollution Control Agencies (MPCA)
recommendations.
Blake Road Proposal 13 May 10, 2016
WSB will prepare a final report at the conclusion of the project. The report will include at a minimum:
PID screening results, soil and groundwater analytical results, waste manifests and weight tickets for
contaminated soils/waste disposal, a photo log of site activities and figures identifying sample locations,
areas of removed soil contamination and remaining impacts (if necessary).
All Laboratory samples will be analyzed with a standard 10-day turnaround time.
Public Information Coordination
WSB will provide public information coordination services for this contract. WSB will coordinate with the
City to provide specific project information to the public, as well as respond to the daily needs and
concerns of the public. WSB will assist the City in creating an effective public relations campaign as well
as preparing a project specific Public Information Plan. The Public Information Plan shall include
strategies for distribution of project updates, identification of target audiences, development of
procedures for obtaining public comments as well as how to respond to complaints, and
implementation of social media outlets for specific project updates or information. The Public
Information Plan shall identify the level of involvement of the City personnel. WSB will coordinate with
City personnel to determine the most effective process to deliver that information to the public.
In addition to the tasks listed above, WSB will engage local groups and/or residents for the purposes of
coordinating meetings to provide specific project information. WSB will work with the Contractor to
provide credible, timely information to establish an effective working partnership with the project’s
customer groups. The WSB construction inspection team will assist the City in coordinating
maintenance of traffic, special business signing and visibility strategies, discussing construction impacts,
and communicating the vision, progress, and coping strategies of the project. WSB will coordinate with
City personnel to provide project updates such as milestones, road closures, and other relevant topics
using the project website, email, social media, newsletters, press releases, or other project
communication documents. These updates will be initiated by the public information team and
forwarded to City personnel for comment prior to release. WSB will prepare and mail all notices and
newsletters. The City will provide mailing addresses.
WSB will make at least one member available for all project open houses, business group meetings,
project kickoff meetings, and other related public outreach meetings. A member of the team will attend
public involvement meetings, as requested by the City, and be prepared to answer detailed project
questions.
Cost Estimate
Our estimated cost to complete the above Scope of Work is shown in Table 1 on the following page. The
labor costs are based on WSB’s billing rate schedule shown in Table 2. Since a final project design has
not been completed and staging of the project construction has not been defined it is difficult to
estimate the construction engineering services. The costs included in Table 1 reflect our typical cost
percentages for this type of project. It is similar to the scope and cost recently provided to Hennepin
County for a county road reconstruction in Minnetonka where we provide similar services.
Blake Road Proposal 14 May 10, 2016
Schedule
A proposed schedule follows the cost estimate. This schedule is based on a two year construction
project beginning in 2018. There is currently about 3 to 5 months of float in the schedule. However,
this float can be quickly eaten up if issues come up or decisions are delayed on the project. The
coordination with adjacent property owners and their plans is the biggest concern relative to the
proposed schedule.
Table 1
Blake Road Reconstruction
Blake School Entrance to TH 7
Estimated Engineering Costs--Design, Right-of-way Acquisition, Construction
Principal/
Project
Manager
Sr. Project
Engineer
Planner/
Engineer
Engineering
Technician
Sr.
Landscape
Architect
Landscape
Architect
Designer Survey
Clerical/
Office
Tech Total Hours Sub-Task Cost Task Cost
Final Design and Construction Plans
Project Management $87,548.00
Administration 200 24 24 24 272 $39,424.00
Coordination 120 40 40 24 224 $30,736.00
Quality Assurance and Quality Control 10 64 64 138 $17,388.00
Public Involvement $109,880.00
Citizen Advisory Committee (8 meetings)64 64 24 152 $20,840.00
City Council Meetings (4 Meetings)32 32 64 $9,472.00
Open House (4 Meetings)32 32 64 $9,472.00
Website Maintenance/Articles/Newsletters/Notices 96 96 24 216 $30,312.00
Individual Property Owner Meetings (20 Meetings)80 80 12 172 $24,628.00
Agency Coordination Meetings (12 meetings)48 48 12 108 $15,156.00
Design Surveys 24 120 144 $22,992.00 $22,992.00
Geotechnical Services $150,000.00 $150,000.00
Drainage Studies 80 80 80 240 $28,720.00 $28,720.00
Environmental Studies 4 16 16 16 52 $6,376.00 $6,376.00
Approved Project Layout Construction Limits 8 80 80 80 248 $29,984.00 $29,984.00
Streetscape Design Development 90 200 290 $27,610.00 $27,610.00
Right-of-way Plans 2 64 48 80 194 $23,340.00 $23,340.00
Private Utility Coordination 2 48 16 16 82 $10,476.00 $10,476.00
City Utilities 2 24 40 24 90 $10,676.00 $10,676.00
Signal Justification Reports 2 32 80 32 146 $17,036.00 $17,036.00
Final Design and Construction Plans
30% Design $109,892.00
Roadway and Trails 4 80 120 120 324 $38,192.00
Drainage 4 24 40 80 148 $17,264.00
Staging/Traffic Control 4 24 40 40 108 $12,784.00
Traffic Signals 2 8 24 24 58 $6,724.00
Signing/Striping 2 8 24 24 58 $6,724.00
Lighting 2 4 8 8 22 $2,636.00
Retaining Walls 4 24 40 40 108 $12,784.00
Utilities 4 24 40 40 108 $12,784.00
60% Design $167,720.00
Address 30% Comments 8 24 40 16 88 $10,728.00
Roadway and Trails 4 80 160 160 404 $47,032.00
Drainage 4 40 80 80 204 $23,832.00
Staging/Traffic Control 4 24 40 40 108 $12,784.00
Traffic Signals 2 24 40 40 106 $12,468.00
Signing/Striping 2 24 40 40 106 $12,468.00
Lighting 2 8 16 16 42 $4,956.00
Retaining Walls 4 40 80 80 204 $23,832.00
Streetscape Design 2 40 64 106 $10,372.00
Utilities 4 24 24 24 76 $9,248.00
95% Complete $192,104.00
Address 60% Comments 8 24 40 16 88 $10,728.00
Roadway and Trails 4 80 160 160 404 $47,032.00
Drainage 4 40 80 80 204 $23,832.00
Staging/Traffic Control 4 24 40 40 108 $12,784.00
Traffic Signals 2 24 40 40 106 $12,468.00
Signing/Striping 2 24 40 40 106 $12,468.00
Lighting 2 8 16 16 42 $4,956.00
Retaining Walls 4 40 80 80 204 $23,832.00
Streetscape Design 2 120 240 362 $34,756.00
Utilities 4 24 24 24 76 $9,248.00
100% Complete 0 $106,648.00
Address 95% Comments 8 16 20 16 60 $7,444.00
Roadway and Trails 4 80 80 80 244 $29,352.00
Drainage 4 40 40 40 124 $14,992.00
Staging/Traffic Control 4 20 20 20 64 $7,812.00
Traffic Signals 2 20 20 20 62 $7,496.00
Signing/Striping 2 20 20 20 62 $7,496.00
Lighting 2 8 8 8 26 $3,188.00
Retaining Walls 4 40 40 40 124 $14,992.00
Streetscape Design 2 40 64 106 $10,372.00
Utilities 4 8 8 8 28 $3,504.00
Cost Estimating 8 80 80 24 192 $23,712.00 $23,712.00
Permitting 4 40 80 24 148 $17,560.00 $17,560.00
Bid Documents and Advertising 8 40 24 8 80 $10,296.00 $10,296.00
Total Hours 856 2032 2304 2004 290 568 120 120 8294 $1,152,570.00 $1,152,570.00
Hourly Rates $158.00 $138.00 $109.00 $112.00 $109.00 $89.00 $164.00 $79.00
Total Labor Design and Construction Plans $135,248.00 $280,416.00 $251,136.00 $224,448.00 $31,610.00 $50,552.00 $19,680.00 $9,480.00
Right-of-way Acquisition (See Attached)145,000.00$
Construction Services
Administration and Inspection --8% of Construction Cost 800,000.00$
Material Sampling and Testing -- 1.5% of Construction Cost 150,000.00$
Construction Staking --2%200,000.00$
Total Engineering Services $2,447,570.00
Note: Construction Services is based on estimated $10,000,000 construction cost.
1 Project Management $210 $4,620
1.1
2 Acquisition Services $3,010 $66,220
2.1
2.2
2.3 Minimum Compensation Report
2.4
Acquisition Services - Sub-Total $3,220 $70,840
3 Relocation Services $6,000 $6,000
3.1 Relocation Study
3.2 Relocation
TOTAL - WSB & Associates Acquisition Costs $76,840
Per Parcel Total
$400 $10,800
$45,000
$13,350
Sub-Consultant Costs $69,150
TOTAL $145,990
Optional Costs (Not included above):
Right of Way Certificate # 1 (if Federal Funds are part of the project)$2,500
6. Testimony is not included in this estimate for the appraiser or staff of WSB.
5. Sub-Consultant services coordination will be conducted by WSB staff. The invoices will be submitted to WSB staff for review and passed to the City to pay those bills directly to the
sub-consultants.
Assumptions:
City of Hopkins
Acquisition/Relocation Estimate for: Blake Road Project
1. This estimate assumes 27 parcels for the title work and 22 parcels for the acquisition, appraisal and review work.
Appraisals - Kelly Lindstrom - based on 22 appraisals - 16 commercial and 6 residential
General Project Management , Reports, Coordination of title commitments, appraisals and appraisal reviews
General Information Letter, Doncuments, Mortgage Releases
Field Title Report
Offer and Negotiations
Title Committments- 1st American Title -based on 27 parcels
4. No relocation has been included for any billboards or signage that will need to be relocated as part of the project.
Sub-Consultant Services- to be paid directly by the City of Hopkins
2. Acquisition services are estimated through the title and possession date. Any services required beyond that date would be paid at the hourly rates.
Task
Description
3. Relocation services are assuming one residential owner/occupant relocation. If there is a landlord/tenant, an amendment would be made to the contract for the additional relocation.
Appraisal Reviews - Turnkey Appraisals, LLC- based on 22 appraisal reviews - 16 commercial and 6 residential
March 24, 2016
Costs
Costs associated with word processing, vehicle mileage, cell phones, reproductions of common correspondence and mailing are included in the hourly rates.
Note: Average Hourly Fees (include overhead and profit)
Per Parcel
Blake Road Reconstruction
Blake School Entrance to TH 7
Schedule--Design, Right-of-way Acquisition, Construction
2016 2017 2018
May June July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Jan Feb Mar April
Project Management
Public Involvement
Design Surveys
Geotechnical Services
Drainage Studies
Environmental Studies
Approved Project Layout Construction Limits
Landscaping and Aesthetic Design Concept
Right-of-way Plans
Private Utility Coordination
City Utilities
Signal Justification Reports
Final Design and Construction Plans
30% Design
60% Design
95% Complete
100% Complete
Cost Estimating
Permitting
Bid Documents and Advertising
Right-of-Way Acquisition
Construction
22001166 RRaattee SScchheedduullee
2
0
1
6
R
A
T
E
S
C
H
E
D
U
L
E
Billing Rate/Hour
Principal $158
Associate / Senior Project Manager $137$147$158
Project Manager $121$127$133
Project Engineer $104$112$121$127$133
Graduate Engineer $80$85$92$98
Sr Landscape Architect / Sr Planner / Sr GIS Specialist $109$118$125$133$138
Landscape Architect / Planner / GIS Specialist $66$74$81$89$99$104
Engineering Specialist / Senior Environmental Scientist $90$98$105$112$121$130
Engineering Technician / Environmental Scientist $52$60$67$74$79$85
Construction Observer $87$94$99$105$110
Coring Crew
One-Person Crew $162
Two-Person Crew $238
Survey Crew
One-Person Crew $132
Two-Person Crew $164
Three-Person Crew $184
Underwater Inspection Dive Team $460
Office Technician $42$65$75$85
Costs associated with word processing, cell phones, reproduction of common correspondence and mailing
are included in the above hourly rates. Vehicle mileage is normally included in our billing rates, but can be
charged separately if specifically outlined by contract.
Reimbursable expenses include costs associated with plan, specification and report reproduction, permit fee,
delivery cost, etc.
Rate Schedule is adjusted annually.
Multiple rates illustrate the varying levels of experience within each category.
Engineering Planning Environmental Construction
wsbeng.com
QUALITY MANAGEMENT PLAN
1. Quality Management Overview
Quality is the result of a partnership between the providers of project development services (plan
development, technical reports and environmental documentation) and those responsible for quality
assurance. Those providing project development services must implement quality control to ensure that
products and services meet or exceed expectations of quality. Those responsible for quality assurance must
review or audit these products and services to make certain that the quality control efforts are achieving
desired results. The overall outcome of these efforts is continuous improvement in the ongoing quest for
the highest quality engineering products and technical reports with the most efficient use of resources.
A Quality Management Plan (QMP) will be specifically written for the Blake Road project. The QMP is
based on WSB’s Corporate Quality Management Plan (CQMP) which defines the core quality principles to
which all projects at WSB must adhere.
1.1. Intent & Philosophy of the QMP
The intent of this QMP is to provide a mechanism by which all documents produced by the project can be
subject to a systematic and consistent review needed to deliver a high quality product, on time, and within
budget. This plan is intended to be a living document which will be reviewed and updated periodically to
ensure compliance with changes to document preparation requirements, processes and organizational
structure.
Quality control is based on the philosophy that:
Quality control should ensure that the work is done correctly the first time.
Quality is achieved by focusing on preventing problems or errors rather than reacting to them.
Quality is achieved by qualified individuals performing all work functions.
Quality is achieved by providing proper training of personnel and ensuring that all personnel
remain current on the knowledge and skills needed for their position.
Quality is verified through the checking, reviewing, and monitoring of work activities, with
documentation by experienced, qualified individuals who are not directly responsible for
performing the work.
Quality is continual improvement of the quality system.
1.2. Quality Organization and Authority
The Project Manager (PM) is responsible for the planning, coordination and execution of the project from
inception to completion and meeting the project goals within schedule and budget. The PM has ultimate
authority for implementing the QMP and is responsible for creating a clear level of accountability throughout
the organizational structure so that all members understand their role, expectations, and responsibilities. The
PM is responsible for ensuring that both the QC and QA activities have been completed.
The QA/QC Manager (QM) is responsible for administering the QMP and will ensure the quality control
processes outlined in this QMP are adhered to by utilizing an ongoing audit process. The QM will conduct
QA audits of the documents generated by the project prior to submittal to verify the quality control
procedures were completed in their entirety. The QM will provide a detailed report of the quality
activities completed on a monthly basis to the PM.
Task Managers are responsible for accuracy and completeness of the designs and documents prepared
for the project. The task leader is responsible for the quality of work of each person involved in the
efforts to bring individual task to completion. The task leader is responsible for the use of the
standardized QC procedures and is responsible for completing and submitting to the PM and QM all
checks, checklists, review reports, computations, and other project documentation.
2. Quality Plan Implementation and Training
2.1. Implementation
The PM is responsible for completing and distributing the Project Implementation Plan (PIP) along with the
QMP to all members of the team. These governing documents will be issued prior to the initiation of any
work.
2.2. Training
The QM will conduct project specific QMP training prior to initiation of work. All members of the team,
including sub-consultants, are required to attend the training and sign a certificate of attendance. The QM
will maintain the official training list and provide additional training sessions as needed throughout the
project for new staff.
3. List of Requirements
This QMP requires the designers to utilize the current State and Local design standards that apply to each
of the deliverables as defined by scope of services. At minimum, the following deliverables will follow the
formal review process defined in Section 4:
4. Overview of Technical Document Review Process
At the core of this QMP is the technical document review process. The following sections detail the
procedures that are required to be completed on this project. In general, the process is broken into two
parts: quality control reviews/checks and quality assurance verification. The quality control reviews/checks
are the procedures utilized to review the technical adequacy and accuracy of the documents and their
conformance with design inputs. Quality assurance verification documents the QC processes and their
conformance with the QMP through an auditing process. All deliverables transmitted to the City or any
outside agency including the design memorandum and the utility coordination letters not listed in the table
above shall be subject to the document review process.
4.1. Quality Control Flowchart
4.2. Quality Control Checking Procedures
Quality control checking consists of a systematic review of project inputs and outputs including, but not
limited to, the following:
Computer software inputs and outputs.
Calculations.
Plans, drawings, and layouts.
Reports, studies and modeling.
Formal project correspondence & meeting minutes.
These reviews shall include, at minimum, the following activities:
Compliance with project requirements.
Technical accuracy and adequacy.
Compatibility with other associated project documents.
Compliance with previous review comments.
Formal Review Process
Originator: The Originator is typically the Task Manager or designer responsible for the plan, report,
document or calculation to be reviewed. The Originator typically also functions as the Back Checker.
The Originator is responsible for implementing the quality control check process by preparing the quality
review memorandum and checklist detailing the extent of the review, identifying the reviewers,
documenting the basis of the review and specifying review schedule. Copies of this memorandum and
checklist will remain in the project files. The Originator will also stamp the document with the check print
stamp and provide the check print to the Checker.
Checker: The Checker is responsible for checking the plan, report, document or calculation
independently of the Originator. The Checker must be technically competent and experienced in the
subject matter of the document.
The Checker will check the entire document for design intent, technical adequacy, and conformance to any
applicable standards and format. The Checker will also verify conformance with standards, published
design checklists and WSB’s internal design checklists.
Information found to be correct will be highlighted in yellow. Information found to be incorrect will be
stricken in red and comments and/or instructions will be written in red. For documents generated in word
processing software, the Checker will utilize “track changes” within the software to document the
comments and revisions. Once the review is complete, the Checker will sign and date the check print
stamp.
Back Checker: The Back Checker will review each of the Checker’s suggested corrections. If the Back
Checker concurs with a correction, the Back Checker will place a check mark in green next to the
correction. If the Back Checker does not concur with the Checker’s correction, the Back Checker will
confer with the Checker and determine a resolution. If both agree that the Checker’s correction should
not be made, the Back Checker will cross out the Checker’s correction in green. If the Back Checker and
the Checker cannot achieve resolution, the PM will be consulted to resolve the differences. Once the back
check is complete, the Back Checker will sign and date the check print stamp.
Corrector: The Corrector will make the changes to the document and will highlight each correction in
blue. Once complete, the Corrector will sign and date the check print stamp and provide a new copy of
the corrected plan and the original marked-up check print to the Verifier.
Verifier: The Verifier will compare the new copy of the plan or document with the check print to confirm
that the corrections have been incorporated accurately. If a correction had been made properly, the
Verifier will cross-highlight in yellow the Corrector’s blue highlight. If a correction has not been made or is
in error, the new copy of the document will be annotated in red and returned to the Corrector. The
Corrector will make the corrections and provide a new copy of the document to the Verifier. Once all the
corrections have been verified, the Verifier will sign and date the check print stamp and return the entire
package to the Originator.
Discipline Coordination Reviews (DCRs), Constructability Review (CR), Independent Technical Review
(ITR).
The PM will determine in the PIP at what stage the ITR and CR reviews will be completed. The PM will
assign technically competent and experienced staff to complete the reviews.
ITRs are a review of any and all documents developed which require specialized expertise. The review shall
be conducted by a peer who is not directly involved with the project and who is independent of the final
review and/or approval by the PM and Task Manager. At a minimum, all structural designs will receive an
ITR.
The person assigned the conduct the ITR will review the package and provide comments on the document
in red. Once completed, the reviewer will complete the bottom half of the ITR form and return the entire
package back to the PM. The PM will review the comments and determine if they should be incorporated
into the plan or if further discussion is needed. Once final comment resolution is determined, the PM and
the reviewer will sign and date the ITR form.
CRs are a review of the documents to obtain input from individuals who have construction-related
expertise. For this project, the reviewer shall have at least ten years of experience in highway design and/or
construction management. The process for conducting the CRs will be the same as the ITRs.
4.3. Quality Assurance / Verification
Document Level QA
The QM is responsible for ensuring that the quality control processes outlined in this QMP are applied to all
documents generated by this project and all deliverables to the City.
Upon receipt of a completed review package, the QM will initiate the QA process by completing the QA
Verification Form. The QM will verify that all QC functions were completed. If all steps were completed,
the QM will sign and date the QA Verification Form and return the entire package to the PM for final
distribution. If steps were missed, the QM will complete the non-conformance form (in Appendix C) and
return the entire package to the PM. The PM will review the non-conformance and make the necessary
corrections. Once the corrections are made, the PM will sign the non-conformance form and return the
entire package to the QM. Once the QM verifies that the non-conformance was corrected, the QM signs
and dates the non-conformance form and the QA Verification Form. The package is then returned to the
PM for final distribution.
The QM will maintain a log of the packages that have been verified along with any non-conformances
identified.
System Level QA
The QA/QC Manager will conduct periodic audits of the overall project to ensure conformance with the
QMP. After each audit, a report will be provided to the PM detailing the audit findings, any non-
conformances and any suggested improvements to the QMP.
4.4. Stakeholder Reviews
The PM will coordinate all reviews and comment resolutions. Upon receipt of comments from
stakeholders, the PM will enter the comments into the Stakeholder Comment Resolution Form. The PM,
along with City’s PM will determine the need for a comment resolution meeting prior to the design team
progressing with plan revisions.
Each Task Manager will review the comments and provide a response and final comment disposition on the
Stakeholder Comment Resolution Form. This form will then be provided to the City for review. Once all
the comments from each discipline have been completed, the revised plan will go through the formal check
process to ensure that the stakeholder comments have been addressed.
5. Documentation
Meeting Minutes
Meeting minutes shall be taken at every meeting. The PM will distribute meeting minutes for draft review
to all attendees within two business days of the meeting with a deadline of one business day to return
comments. The PM will incorporate any changes and distribute the final meeting minutes within eight
business days after the meeting. The meetings minutes will be signed by the PM.
Correspondence
All correspondence including, but not limited to, letter, e-mails, faxes and telephone conversations will be
documented and stored in a shared folder.
File locations
All the files that pertain to this project will be kept in a shared folder directory utilizing the standard WSB
file structure.
Note: Appendix A (Project Implementation Plan), Appendix B (Quality Control Form & Checklists), and Appendix
C (Quality Assurance Forms & Checklist) are not included in proposal version.
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2016-043
RESOLUTION APPROVING PROPOSAL FOR ENGINEERING SERVICES
BLAKE ROAD IMPROVEMENT PROJECT
CITY PROJECT 2013-06
WHEREAS
, a corridor study was completed by the City of Hopkins (City) in 2015 in
collaboration with Hennepin County (County) and other agencies which provided
recommendations for improvements to Blake Road, and
WHEREAS
, the City Council accepted and approved the recommendations of the
corridor study and deems it appropriate and expedient to make such improvements, and
WHEREAS
, the City and County have negotiated an agreement to bring out the
reconstruction and jurisdictional transfer of Blake Road, and
WHEREAS
, the agreement between the City and County specifies that the City will take
the lead in the design, construction, construction oversight and right-of-way acquisition
to support the reconstruction of Blake Road, and
WHEREAS
, the City has negotiated a proposal for engineering services with WSB &
Associates, Inc. for the improvement of Blake Road.
NOW, THEREFORE, BE IT RESOLVED
, by the City Council of the City of
Hopkins, Minnesota:
1.WSB & Associates, Inc. is hereby designated as the engineer for this
improvement and shall provide engineering, construction and right-of-way
services for the improvement of Blake Road. The Mayor and City Manager are
hereby authorized to enter into a contract for said services for the project.
2.The City Attorney and City Engineer are hereby authorized to acquire necessary
easements by negotiation or condemnation.
th
Adopted by the City Council of the City of Hopkins this 17 day of May, 2016.
______________________
Molly Cummings, Mayor
ATTEST:
_______________________________
Amy Domeier, City Clerk