06-07-2016 Work Session after City Council Meeting MINUTES OF THE CITY COUNCIL WORK SESSION PROCEEDINGS
AT CONCLUSION OF THE REGULAR CITY COUNCIL MEETING
Tuesday, June 7, 2016
CALL TO ORDER
Mayor Cummings called the meeting to order at 7:47 p.m. Council Members and staff present at
meeting included the following:
x Mayor Cummings x City Manager Mornson
x Council Member Kuznia x Public Works Director Stadler
x Council Member Halverson x Asst. City Manager Lenz
x Council Member Gadd x Planning and Development Dir. Elverum
x Council Member Campbell
The following updates were pro ided at the meeting:
Public Works
Public Works Director Stadler g ve an update on construction projects:
Signage is posted in the par ing ramp indicating construction would start June 13.
Cottageville Park Pavilion is under construction and moving along.
The new play equipment has been installed at Valley Park.
Preconstruction meetings ar scheduled for the Oakes and Valley Park warming
house/restroom projects.
Shady Oak Road final paving is scheduled for later this week.
The Hopkins monument will be installed at Shady Oak Road and Mainstreet.
Bids will be accepted for the Shady Oak Road landscaping with work to be completed by
October.
Reconditioning of Blake an Moline Water Tanks has begun.
Council Member Gadd commen ed that the Hopkins Jaycees would be constructing Little
Libraries for Oakes and Valley arks.
Mayor Cummings commented that Council has received a lot of positive comments from local
businesses on the Mainstreet reconstruction.
Community Development
Comprehensive Plan Process
Planning and Development Dire tor Elverum gave an update on the Comprehensive Plan
Process. Ms. Elverum discussed he draft brand for the comprehensive plan and public
engagement process. Ms. Elveru discussed the public events scheduled for this summer and
fall in an effort to engage reside is and encourage different ways to give feedback regarding the
Comprehensive Plan. Ms. Elve m explained that the Comprehensive Plan long range planning
efforts need to continually evolv-.
Staff will be hiring a consultant lo assist with the Comprehensive Plan. Ms. Elverum discussed
the $100,000 budget and funding.
There was Council discussion regarding funding, wording of the brand and importance of
community engagement. Ms. Elverum explained that funding for comprehensive plans is more
readily available for outer Minnesota.
Keeping It Real Committee:
Ms. Elverum commented that the goals of the committee would be to identify issues, trends and
ideas. The City Council's role would be to gather information and observe.
Policy for outdoor movie projector:
Community Development Coordinator Beekman is working on the policy for the outdoor movie
projector. Staff will keep the Council updated.
SWLRT Blake Road Station:
Ms. Elverum discussed the graphic design elements proposed for the Blake Road Station.
Council commented on the importance of public feedback regarding the images and cultural
changes in the area. Ms. Elverum explained that the design elements would have an approximate
10-year lifetime.
Zoning and Planning Commission:
City Manager Mornson discussed the reappointment of a member of the Zoning and Planning
Commission. Mr. Mornson explained that the member, Mr. Mike Tait, is no longer residing in
Hopkins but would like to be reappointed to the commission as an employee in Hopkins. Mr.
Tait was notified that he must provide proof of residency by June 30th to continue to serve on the
Zoning and Planning Commission.
There was Council discussion regarding the wording of the Zoning and Planning Commission
By-Laws, merits of a business owner on the commission, application process and the importance
of integrity and trust in the commission members.
Council consensus was to prioritize residents as members of the Zoning and Planning
Commission and that Mr. Tait would need to verify Hopkins residency by June 30 to be
reappointed to the commission. Staff would seek an interested resident to fill the vacancy if
needed and will reevaluate the Zoning and Planning Commission By-Laws and update the
Council.
City Council:
Council Member Campbell will share the 169 Mobility study materials with the Council.
Council Member Campbell commented that the City Council past meeting minutes link on
the website needs to be updated. Ms. Lenz will investigate.
Council Member Gadd asked about a link to the City Council agenda on the Hopkins
Connection. Ms. Lenz explained that the link would be made available if the current agenda
is posted.
Council Member Gadd gave an update on the quarterly SWLRT meeting and final
environmental impact study.
There was discussion of SW RT funding.
Council Member Gadd co ented that the Jaycees are constructing Little Libraries for
Oakes and Valley Park.
Council Member Gadd disc ssed the Boryspil, Ukraine sister city student exchange program.
Hopkins gifts would include an engraved Clocktower Plaza brick and Hopkins lapel pins and
pens. A Proclamation declaring Hopkins commitment to the sister city will be on the June 21
City Council agenda.
Council Member Halverson •iscussed a resident's idea to have commissioned artists paint
park benches. The idea has seen shared with the Community Development Department.
Council Member Halverson ommented that residents were concerned when Blake School
buses were parked on the e pty lots on Harrison Avenue. Staff informed Blake Schools that
it would be best to inform th- City prior to a big event.
Council Member Kuznia ex.ressed gratitude towards Public Works, Engineering and Police
Department for local traffic •ignage during the short term closure of Blake Road.
Council Member Kuznia co mented that the LTD anniversary party was a successful event.
Mayor Cummings gave an o erview of events and businesses that the Council and staff
attended and visited.
Mayor Cummings comment;d on all the positive comments about Hopkins.
Mayor Cummings will be at ending:
The Fair Housing Summ't Wednesday, June 8
Cargill Learn meeting o Thursday, June 9
Stepping Stones Open H use, 509 Minnetonka Mills Road, Thursday, June 9
Suburban Mayors meeti g on Friday, June 10
Raspberry Festival Cro Dinner Friday night, June 10
Cody's Dash on Saturda , June 11
Administration:
City Manager Mornson disc ssed upcoming meetings and gave an overview of the Work
Session agenda. Mr. Mornso will be at the League of Minnesota Cities Conference so
Assistant City Manager Le will be covering the Work Session on June 14.
Staff and Council will tour the watershed property on Tuesday,June 21.
Police Department is workin on a strategic plan and will update the Council.
Mr. Mornson gave an update on the Hopkins School District strategy and funding for a
possible Hockey Ice sheet addition.
Mr. Mornson discussed future council meeting schedule.
ADJOURNMENT
There being no further business to come before the City Council and upon a motion by
Campbell, seconded by Gadd , the meeting was unanimously adjourned at 9:15 p.m.
Respectfully Submitted,
Debbie Vold
ATTEST:
Molly C- comings, Ma or
(U /w2/
Amy Domeier, City Clerk