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07-19-2016 Work SessionHOPKINS CITY COUNCIL WORK SESSION PROCEEDINGS JULY 19, 2016 CALL TO ORDER Pursuant to due call and noCice thereof a regular work session of the Hopkins City Counci] was held on Tuesday, July ] 9, 2016 at 6:32 p.m. in the Raspberry Room at City Hall, ] O10 First Street South, Hopkins. Mayor Cummings called the meeting to order with Council Member Campbell, Gadd, Halverson and Kuznia attending. Staff present included City Manager Mornson, Assistant City Manager Lenz, Finance Director Harkess, Fire Chief Specken and Public Works Director Stadler. 2017 BURNES PARK IMPROVEMENTS In addition to City staf£, representatives present for the item were Roland Aberg, Hart-Howerton, Ltd. and Jeff Corniea, Commercial Recreation Specialist (representing Vortex Aquatic Structures Intl.). Public Works Director Stadler explained that the preliminary design plans for Bumes Park are part of the Park Reinvestment Plan for 2017. The next steps will be to schedule public outreach to engage input regarding the improvement plans. Mr. Aberg gave an overview of the Burnes Park site plan and overall changes and improvements. Mr. Aberg explained that the revised site plan includes incorporating summer uses for the winter skate trail area, playground seating, plaza and pavilion design and renovation of the existing warming house. Mr. Aberg explained that renovations to the existing warming house would include handicap-accessible year-round restrooms with doors open during the park hours. Mayar Cummings asked about the size of the new pavilion and restrooms. Mr. Aberg commented that the new pavilion would be approximately the same size as the existing pavilion and the restrooms would include a bench and hooks for changing. The pavilion tables would be movable far multiple functions. Mr. Aberg gave an overview of the Splash Pad features, water elements, water usage and future expansion possibilities. Mr. Aberg explained that the proposed splash pad maximum water usage would be 25,000 gallons per day and that staff is in discussion with the Minnehaha Creek Watershed District (MCWD) regarding storm water management. Mr. Aberg commented on the importance of adequate shade areas around the splash pad. The cost to build the splash pad would be approximately $90,000. Mr. Corniea gave an overview of the splash pad design, options for upgrades, layout of splash pad features, location of seating areas and the proa ammable, sequenced water features of the system. Mr. Comiea gave an overview of the proposed Smart Point pump and drain system. The water supply for the system would be potable, not recycled water, which would be discharged into the storm water management system. Mr. Corniea explained that additiona] valves could be added to the pad base for adding additional water features in the future. Council Member Campbell asked about tbe water usage. Mr. Corniea explained that the 25,000 gallons per day is maximum usage and that times and sequence of sprays can be programmed into the system. The annual water consumption depends on number of water features in the splash pad. HOPKINS CITY COUNCIL WORK SESSION PROCEEDINGS JULY 19, 2016 Mr. Stadler gave an overview of the preliminary costs. The Park Board had concerns about the need for a cleaner type of play surface at the playground to prevent debris in the splash pad. Staff is looking into play surface options and costs. Counci] Member Kuznia commented that he liked the options for future expansion and LED lighting. He asked about reuse of water for lawn areas, use of colored concrete in the wet area, Wi-Fi in the park, option to plant larger trees for shade and Handicap parking. Mr. Comiea explained that pigments add cost to the concrete. Mr. Stadler discussed the minimal benefit from water reuse, Yhat he will investigate the addition of Wi-Fi and staff will discuss parking with the church. Mr. Aberg commented that the trees in the plan are 2-1/2" diameter but they can look at adding 4" diameter trees around the plaza area. Council Member Campbell asked about a Cricket Field and if the LED lights would work in winter. Mr. Stadlcr commented that staff is looking at Oakes Park for the Cricket Field and Mr. Comiea commented that the LED ligbts are functional in the winter. Council Member Gadd liked the LED light option for multiuse functions and the renovations of the existing warming house. Council Member Gadd asked about the life expectancy of the wood benches and park lighting. Mr. Aberg commented that the benches could ]ast 20 years and the lighting package includes efficient trail lighting for atmosphere and security. Council Member Halverson asked about the rain garden expansion and pavilion tables. Mr. Aberg explained that rain garden expansion would not effect the horseshoe pits. Mr. Stadler explained that the proposed furniture would be free standing to allow for flexible uses. Mayor Cummings asked if Zion Lutheran Church staff has seen the proposed plan and about splash pad hours on Sunday. Mr. Stadler has sent the plan to the Pastor and staff will coordinate splash pad hours with the church. Mayor Cummings asked about the splash pad capacity and location of the Little Library. Mr. Comiea commented that 50-70 kids could be on splash pad area and Mr. Aberg commented that the Little Library is in the park plan. Mayor Cummings expressed concern regarding water usage, water conservation and importance of educating residents about the splash pad water usage. Mr. Stadler commented that the City provides residents with other types of water recreation and the splash pad would be another type of offering. The maximum water usage of 25,000 gallons per day would cost approximately $75 per day. Assistant City Manager Lenz asked about the computer reliability. Mr. Comiea explained the maintenance requirements, warranty and reprogramming costs. Mr. Corniea commented that the LED lighting would require the more advanced computer system. City Manager Mornson commented on the cost of splash pads. Mr. Comiea explained that Vortex Aquatic Shuctures, Intl. is very experienced in installing splash pads in Minnesota and Wisconsin. HOPKINS CITY COUNCIL WORK SESSION PROCEEDINGS JULY 19, 2016 The Council commented that parks add to the quality of life in Hopkins and look forward to the project moving forward. Mr. Stadler will schedule a public outreach opportunity after Labor Day. 2017-2021 EQUIPMENT REPLACEMENT PLAN (ERP) Finance Director Harkess discussed the highlights and summary of changes to tUe first draft of the 2017-2021 Equipment Replacement Plan (ERP). Council Member Halverson asked which fire truck is due for replacement. Chief Specken explained that Engine 2 is 36 year old and is considered unreliable to use. The Fire Department is trying to sell the old truck but has no buyers at this time. Fire Chief Specken commented tbat the department is ]ooking to downsize a truck that is scheduled for replacement in 7 years. Council commented on the costs of Police body cameras, additional staffing needs and data server capacity. Ms. Harkess commented that additional staffing would be in the operational budget and that the addition of cameras and the data server would be in the same year. Finance Director Harkess discussed the shortages in the ERP fund, bonding for equipment and the effects on the cash flow. Ehlers Inc. will evaluate the ERP and Financial Management Plan. Ms. Harkess commented that the preliminary general levy is due September 30 so the staff will continue to assess the plan and make adjustments. Ms. Harkess asked that the Council review the plan and address questions and concerns with the Finance Dept. 2017-2021 CAPITAL IMPROVEMENT PLAN (CIP) Finance Director Harkess gave an overview of the summary of changes to the 2017-2021 Capital Improvement Plan (C1P). Assistant City Manager Lenz discussed the City Hall upgrades. Ms. Lenz commented that a portion of the upgrades would be funded by the Communications Fund. Ms. Harkess commented that the projects are in the CIP as "place holders" and are there for future discussion. The CIP shows the total cost of the project not separated out by the funding source. Ms. Harkess explained that Ehlers is workin� on the Utility Master Plan and will incorporate changes into the Water Fund. There was much discussion regarding the Pavilion Ice Arena fund and the challenges to fund the required refrigeration system upgrades. Staff is meeting with the Hopkins School District on August 9`h regarding the Ice Arena and will continue to look for fixnding sources. Finance Director Harkess discussed the shortages in the CIP fund and that the fund will not be able to meet all the demands. Staffwill continue to adjust and modify the CIP fund. Ms. Harkess commented that the CIP is a baseline for Council to review and that staff will continue to fine tune and adjust the plan. UPDATES • Council Member Halverson commented that Public Works did a great job cleaning up afrer the Raspberry Festival. HOPKINS CITY COUNCIL WORK SESSION PROCEEDINGS JULY 19, 2016 • Council Member Campbell commented that the parking restrictions during the Raspberry Fcstival parade were helpfulfor Park Ridge neighborhood. • Council Member Campbell attended the Park Board meeting. • Council Member Gadd attended the League of Minncsota Cities policy committee meeting. • Council Member Gadd updated the Council on the SWLRT Quarter Management Committee agenda for Thursday, July 2 L Council Member Campbell commented that the CAC meeting was cancelled again and discussed the need for committee expectations and a plan going forward. • Council Member Gadd commented that the special Legislative session could be scheduled for the end of August. • Mayor Cummings attended the Metro Cities meeting last week. There was a lot discussion regarding "drop houses." • Council will begin the process for City Manager Momson's annual review. The September date is to be determined. • The Doran project requested an early construction start time of 6 a.m. due to high heat wamings this week. Staff has notified azea apartment complexes. • There was discussion regarding the agenda for National Night Out. • City Manager Mornson commented that the 4-day suspensions for the liquor violations would begin on Friday for 4 area businesses. • Ciry Manager Mornson gave the Council the "Request for Personnel Changes" to review. Questions should be addressed with Mr. Mornson. • Assistant City Manager Lenz is workin� with the Hopkins Historical Society regarding their project to take 60-year anniversary photos. The city will promote the project. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Kuznia, second by Campbell, the meeting was unanimously adjourned at 9:30 p.m. ATTEST: .���1� c��... ,� ,, Molly C� mmings, Mayor Respectfully Submitted, Debbie Vold ������ � Amy Domeier, City Clerk