2012 City of Hopkins-MN Budget
City of Hopkins, Minnesota
Annual Budget
January 1 - December 31, 2012
Partnering with the community to enhance the quality of life
City of Hopkins
1010 First St S
Hopkins, MN 55343
952-935-8474
CITY OF HOPKINS BUDGET
FISCAL YEAR BEGINNING JANUARY 1, 2012
City Council
Term Expires
Mayor Eugene Maxwell .................................................................................. December 31, 2013
Councilmember Molly Cummings ................................................................ December 31, 2015
Councilmember Jason Gadd .......................................................................... December 31, 2015
Councilmember Kristi Halverson ................................................................. December 31, 2013
Councilmember Cheryl Youakim ................................................................. December 31, 2013
Management Team
Mike Mornson ......................................................................................................... City Manager
Kersten Elverum ............................................................... Director of Planning & Development
Jim Genellie .............................................................................. Director of Community Services
Christine Harkess .......................................................................................... Director of Finance
Dave Johnson ................................................................................................. Recreation Director
Mike Reynolds ............................................................................................................. Police Chief
Dale Specken .................................................................................................................. Fire Chief
Steve Stadler ......................................................................................... Director of Public Works
This document was developed and compiled by the Finance Department, City of Hopkins
CITY OF HOPKINS
TABLE OF CONTENTS
Introduction/Background
City Manager’s Budget Message .................................................................................. 1
Distinguished Budget Presentation Award ................................................................... 5
Organization Chart ....................................................................................................... 6
Mission Statement ........................................................................................................ 7
Community Profile ........................................................................................................ 8
Organization Structure ................................................................................................ 11
Organization Goals ..................................................................................................... 11
Financial Management and Policies ........................................................................... 15
Budget Calendar ......................................................................................................... 18
Budget Planning Process ........................................................................................... 20
Fund Structure ............................................................................................................ 21
Budget Overview
Authorized and Approved Staffing Levels .................................................................. 24
2012 Summary Budget Information by Major and Non-Major Funds ......................... 26
2012 Budget Summary – All Funds ............................................................................ 27
2012 Revenue Summary – All Funds ......................................................................... 29
2012 Appropriation Summary – All Funds .................................................................. 34
Property Tax Service Costs ........................................................................................ 37
Fund Balance ............................................................................................................. 42
Debt Overview ............................................................................................................ 45
Capital Improvements Overview ................................................................................. 49
General Fund Budget Projection ................................................................................ 54
General Fund ................................................................................................................. 58
Special Revenue Funds ......................................................................................... 107
Internal Service Fund ................................................................................................. 140
Enterprise Funds ........................................................................................................ 142
General Debt Service Funds ...................................................................................... 154
Glossary ..................................................................................................................... 155
City of Hopkins
1010 First Street South Hopkins, MN 55343-7573 Phone: 952-935-8574 Fax: 952-935-1834
Web address: www.hopkinsmn.com
January 2012
Citizens, Honorable Mayor, City Council
City of Hopkins
Hopkins, Minnesota 55343
Dear Citizens, Mayor and Council Members:
It is my pleasure to present to you the City of Hopkins 2012 Budget. Hopkins’ strong financial position and
proactive fiscal management practices allowed options for the City Council to maintain a service delivery at
current levels while minimizing the impact on the 2012 tax levy. The final result is an adopted 2012 budget
totaling $21,669,063 of which $10,556,525 is the General Fund. This budget lives within the City’s financial
resources, meets basic service needs, provides for the maintenance and replacement of the City’s
infrastructure, and plans for the future, keeping Hopkins’ good financial condition intact.
The Municipal Budget is intended to reflect the goals, objectives, and priorities established by the City
Council with input from the residents and taxpayers of Hopkins, and fairly represent the revenues and
expenditures necessary to provide the services and programs desired by the community.
The city governing body involves its’ citizens and constituents through its mission and vision statement by:
conducting a citizen’s academy, providing a state of the city address, publishing a city annual report, and
communicating with the community as often as possible regarding many city initiatives and proposed
polices. The budget adoption is a significant way in which the City Council expresses their leadership. The
City Council establishes budget goals, which are accurately reflected in this budget.
2012 BUDGET DEVELOPMENT
The City has developed a number of elements that have been brought together to provide the best
information for the Council to make their budget decisions. These elements include the following:
Strategic Planning Process –
The Council has a mission and vision statement, which helps
determine the priorities of the community and direct the council in providing services for its
constituency. As part of the process annual goals and objectives are set.
Program Budgeting –
This provides more information in regards to what programs departments
provide and what is the individual cost of those programs. This accomplishes the objective of
reviewing revenues and expenditures based on program activity.
Four Year Budget Modeling –
Encourages future planning for the General Fund budget and
allows us a preview at projected property tax levy needs over the next four years.
Cash Flow Models –
Cash flow projections are created for all funds to provide us with a view of
future sources and uses within the various funds and for the City as a whole. This assists in long
range planning and goal setting.
Net Property Tax Cost for Sample Properties –
Developed many years ago, this provides
information to the council incorporating expected increases in valuation and projecting actual costs
on sample properties within the City.
Net Tax Cost by Program –
This provides both a dollar and percentage of property tax support for
programs.
each of the City’s general fund
Partnering with the Community to Enhance the Quality of Life
Inspire Educate Involve Communicate
1
CITY OF HOPKINS
HOPKINS IN 2011
In the year 2011, the nation’s economy experienced minimal growth. The governmental environment was
to maintain staff and minimize budget increases. The city continued to provide all core services through
2011. Program budgeting has helped in our analysis of city services, while we look at ways to continue to
do more with less. The Council and city staff also continues to investigate additional revenue sources.
In 2011, the City’s tax base continued to grow, however at a minimal level. Redevelopment of properties in
Hopkins helped to increase our tax base. However the City's total tax capacity values fell as market values
on property declined. In 2011 the overall taxable market value declined by 7%. Despite the decrease in
value the levy has increased an average of 3.9% per year over the last five years. The City’s general fund
expenditures have increased an average of 3% a year over the last five years. This increase is directly
related to salary and benefit increases for employees, insurance costs and oil based products. Diligent
planning and management has helped in keeping operating expenditures down.
The employee compensation has remained competitive in the market for both those with and those without
labor contracts. The number of employees has remained stable at 108-110.
ECONOMIC OUTLOOK
Hopkins is a diverse community made up of a healthy mix of residential, commercial and industrial
properties. Super Valu is the largest food wholesaler in the nation. They are a Fortune 500 company that
continues to expand in Hopkins. Another Fortune 500 company with a branch in Hopkins is US Bank. In
addition Cargill, the largest privately held company in terms of revenue, expanded their corporate campus
into Hopkins with the addition of an estimated 800,000 square feet of office space in three buildings. Total
employment at the three buildings is estimated at 3,300.
Hopkins economic outlook has remained relatively stable. The City has expanded its commercial tax base
through redevelopment. Hopkins is an inner-ring suburb of Minneapolis with a good mix of 34% residential,
42% commercial and industrial and 22% apartment properties. Hopkins participates fully in the Minneapolis
and Hennepin County economies. Hopkins has preserved its central downtown area where development
continues because of its highly desirable location. Hopkins wealth levels are above average when
compared nationwide.
REDEVELOPMENT
Significant redevelopment has occurred within the City of Hopkins over the past five years. This
redevelopment has contributed substantially towards the increase in property values and by making
Hopkins a more desirable place to live and work. The largest redevelopment project in the city’s history
came to fruition in 2007. The City had been working for several years to redevelop the Red Owl or North
Annex site east of Highway 169 on Excelsior Boulevard in Hopkins. It is a 27-acre parcel that housed
several operations for Super Valu over the past decades. Cargill, an international provider of food,
agricultural and risk management products and services with headquarters in neighboring Minnetonka, now
occupies the entire site for a second corporate office campus. This $130 million project, which began in
2007 and was completed in 2010, not only built approximately 800,000 square feet of Class A office space
to Hopkins, but also brought over 3,300 new jobs to the City.
In addition to this large office development, other development continues in Hopkins. This includes new
commercial structures on Mainstreet, renovation of older industrial buildings, new residential projects, and
more mixed-use projects that incorporate residential and commercial development. Overall, these
redevelopment efforts continue to ensure that Hopkins remains a desirable community in which to live and
work.
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CITY OF HOPKINS
LONG TERM OBJECTIVES
The City Council and staff have established long term objectives for the community and the working
environment
Increase ratio of residential properties.
Maintain the high quality of our livable community.
Increase tax base to spread share of tax burden.
BUDGET OBJECTIVES FOR 2012
Maintain core City services at a reasonable price for residents and commercial/industrial users.
Use program budgeting as a tool for analysis of all programs and services to:
look for ways to reduce dependency on the property tax,
find greater efficiencies in the provision of current services and programs,
compare staffing levels to workloads to assure proper allocation of resources,
create greater linkages between revenues and expenses, to allow for more entrepreneurial
approaches to non-essential services.
Forecast funding needs and tax implications to assure strong long-term financial stability.
Continue policy of avoiding the use of fund balances for operating expenses.
Recognize and award employees that assist the City in saving money.
Evaluate and investigate other sources of revenue.
BUDGET CONSIDERATIONS
These are areas to consider that may affect the budget during the next few years.
State Tax Reform:
The state’s ongoing budget issues will again affect City finances as well as residential and
commercial based taxpayers.
Property Classification Changes – In the past there has been a tendency to shift some of the
tax burden back to residential taxpayers from commercial/industrial taxpayers.
Tax Increment Finance – Any changes in property classifications impact property taxes
generated by TIF districts. Currently the tax generated in the various districts is projected to be
sufficient to cover any debt or liabilities created in the districts.
Property Tax Freeze and/or Levy Limits – Levy limits were re-imposed in 2008 as a tool to hold
down local government spending remained in place for 2011 and were once again removed for
2012.
State Aids – In 2002 the state shifted a portion of its aids from local governments to school
districts, allowing local governments to levy back the loss. In 2003 the state unallotted a
portion of local government aids without the ability to raise taxes. In 2004 cities were given the
authority to levy back 60% of lost local government aid. In December 2008 the State of MN
reduced December state aids payments in response to the state budget deficit. For 2009,
2010 and 2011 the state aids were unallotted in their entirety and in 2012 the program was
eliminated. As a result of the unallotment of state aids the City of Hopkins no longer relies on
general state aids as a revenue source.
Real Estate Values – Overall real estate values in this community experienced a decrease in estimated
market value of 3.3% for 2011. This resulted in a decrease in the City’s tax capacity of 5.24%.
Overall, budgeted expenditures will decrease by 1.0% in 2012 due in large part to bond refunding payments
in 2011. We projected a 1.26% change for 2013 and modest if any increases for future years. Future
programs and services provided by the City of Hopkins may change in relation to available revenue
sources. The City Council and staff continue to work on budget solutions in light of decreases in funding
sources. This planning assists in minimizing the impacts of potential tax freezes, additional state aid losses
and reduced potential redevelopment activity.
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CITY OF HOPKINS
Fund Balances for governmental fund types will continue to be strong for the next 3 to 4 years, absent any
significant changes in the policy of avoiding the use of fund balance reserves for current expenditures.
GAUGING THE CITY
The City uses the following performance measures:
Tax levy history in relation to the consumer price index.
Sample properties – cost per month
Comparisons of comparable communities
Goal achievement
2012 BUDGET ADOPTION
Overall the budget objective is to provide quality services at a reasonable cost, while keeping tax rates fairly
constant In the past this has been accomplished through increased net tax capacity levels and keeping the
tax levy at a reasonable amount while at the same time allowing the City enough funds to continue with the
level and quality of service it currently has. This has been particularly challenging the last few years as
property values declined.
The city’s tax capacity rate went from 32% in 2001 to 57% in 2004 due to a loss of almost all local
government aid in combination with levy increases to pay for badly needed upgrades to City facilities. The
rate was reduced to 49% in 2005 largely due to the decertification of three tax increment districts and has
been reduced each year thereafter due to growth of the tax base and service efficiencies throughout city
government reaching a low of 45.4% in 2008 before rising again in 2010 and 2011 due to declining market
values. The 2012 city tax rate is 58.624%.
The adopted General Fund budget has a 1.66% expenditure increase for a total General Fund Budget of
$10,556,525. The total tax levy increase for 2012 is 1.11%. The levy includes funds designated for general
fund operations, capital improvements and debt service payments. The monthly city tax cost for a median
valued home of $225,000 is about $111 or approximately $1,334 for the year not including credits for state
programs.
The city’s goals and objectives were once again reviewed and updated by city staff, commissions, citizens
and the City Council. They are integral part in meeting the needs of the citizens. The 2010-12 goals and
strategic plan are included in the budget document on pages 12-14.
Sincerely,
CITY OF HOPKINS
Michael J. Mornson
City Manager
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CITY OF HOPKINS
The Government Finance Officers Association of the United States and Canada (GFOA)
presented a Distinguished Budget Presentation Award to City of Hopkins, Minnesota for its
annual budget for the fiscal year beginning January 1, 2011. In order to receive this award,
a government unit must publish a budget document that meets program criteria as a policy
document, as an operations guide, as a financial plan, and as a communications device.
This award is valid for a period of one year only. We believe our current budget continues
to conform to program requirements, and we are submitting it to GFOA to determine its
eligibility for another award.
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CITY OF HOPKINS
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CITY OF HOPKINS
MISSION STATEMENT
Together, all of city government pledges to:
Continually enhance partnerships with citizens.
Inspire citizen leadership
Educate and involve residents
Communicate openly and effectively
Be responsive
Be fiscally responsible
As a City Council we pledge to:
Continually enhance partnerships with staff
Lead in the creation of a community-wide vision
Setolic
py
As a staff, we pledge to:
Be fiscally responsible
Continually enhance partnerships with the City Council
Develop and implement long-term plans
Provide quality customer service that is:
Responsive to the needs of the community
o
Innovative
o
Accessible.
o
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CITY OF HOPKINS
COMMUNITY PROFILE
The first settlers of Hopkins arrived in 1852; however, the roots of the town begin in 1887 with the building
of the Minneapolis Threshing Machine Company, later called Minneapolis Moline. Minneapolis Moline
once employed most of the Hopkins residents. The West Minneapolis Land Company was also founded
in 1887 and was formed to build housing for the Minneapolis Moline factory workers. In 1893, the
Hennepin County Board of Commissioners received a petition signed by 41 residents, asking that the
village be formed. Following an election, the community was then incorporated as the village of West
Minneapolis.
The original village was comprised of three square miles, and it has been enlarged by annexation to its
present size of about four square miles. The population at the time of its incorporation was 1,105; today,
there are 17,481 people living in Hopkins. In 1928, the name of the village was changed to Hopkins - for
Harley H. Hopkins who was among its first homesteaders and was the community's first postmaster. The
first mayor was Harley Hopkins' son, Chester L. Hopkins.
On January 1, 1948, the village became a city upon adoption of a City Charter with a Council/Manager
form of government. The City Council consists of four council members and the mayor. Council
members serve four-year terms and are elected at large. The mayor is elected at large for a two-year
term. The governing council is responsible, among other things, for passing ordinances, adopting the
budget, appointing committees and hiring the City’s manager and attorney
Hopkins has always had a core business district, and in the center of that early business district was
Hopkins City Hall at 8th Ave N and Mainstreet. Completed in 1912, it housed the city's police and jail in
the rear portions, and city offices, library and meeting room upstairs. The fire station was on the main
level, and the firefighters used horse drawn rigs. The building was remodeled in 1940 to accommodate
more fire trucks.
That fire station was torn down in 1965 after a new City Hall, Police Station and Fire Station were built at
1010 1st St S. In 2004, a new Fire Station was built on 17th Ave. The Police Department was expanded
and remodeled in 2005. In the summer of 1982, the city and its Public Works Department accomplished
the challenge of building a city garage on a small area, using as many of the existing structures as
possible, doing it within a $475,000 budget, and doing it without disrupting city services. The Public
Works facility was expanded and remodeled in 2004.
Adjacent to the Public Works facilities is the Hopkins Pavilion, which was built with money from a 1989
park bond referendum. The facility opened in December 1991. It is now one of the premier facilities of its
kind in the Twin Cities area, and is used for soccer, lacrosse, in-line roller hockey, skating and ice hockey.
The Hopkins Activity Center, a multipurpose community facility, opened in January 1981 at the site of the
former South Junior High School. A variety of programs for people of all ages are offered at the Activity
Center. It was renovated in 1990, and the facility includes a gymnasium, meeting rooms and kitchen. The
Hopkins Historical Society, which was started more than 30 years ago, also is located in the Activity
Center.
The Hopkins Center for the Arts, 1111 Mainstreet, opened in November 1997. The Arts Center stands as
a focal point for arts, culture and entertainment in the Hopkins community, the Twin Cities metro area and
the region. It is a community-gathering place where young and old can enjoy high quality, multi-
disciplinary cultural arts programs and community activities. The Arts Center includes a theater, a visual
arts gallery, multipurpose spaces for rehearsals, community activities and small performances, a visual
arts classroom, a dance studio, and kitchen facilities for serving catered food.
th
It addition to its facilities, the City of Hopkins is home to the annual Raspberry Festival, now in its 78
year. The first festival was organized in 1934 by a group of community business people who were
concerned that the Hopkins economy and community needed a boost.
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CITY OF HOPKINS
Minnesota
Hopkins is a suburban city in Hennepin County, Minnesota located just 13 minutes west of the Twin Cities
of Minneapolis and St. Paul. The City is four square miles in size surrounded by larger suburban
communities. Hopkins is about 98% developed with little remaining vacant land. U.S. Route 169 and
Minnesota Highway 7 are two of the main arterial routes in the City. Hopkins is a dynamic community of
over 17,000 residents. Founded rich in tradition and growth, Hopkins offers the advantages and
conveniences of a large City but yet the security of a small town. The residents and the business
community have an enormous sense of pride and support for their City. Travel any street and you will see
and feel the reflections of pride and vitality. Hopkins has enriched its spirit of community by remaining a
place where people are treated with respect; where the community participates in building culture,
character and common bonds; where business growth is supported while a vibrant City Center is
maintained; where people feel safe, support outstanding schools and celebrate cultural heritages; and
where people enjoy quality parks, housing and public services.
Through education, inspiration, involvement and communication, the City Council, City Staff, members of
the Boards and Commissions, the business district and the neighborhood associations are committed to
enhancing the quality of life in Hopkins.
Population:
19203,055
19303,834
19404,100
19507,595
196011,380
1970 (census)13,395
1980 (census)15,336
1990 (census)16,534
2000 (census)17,145
2010 (census)17,591
Summertime in Hopkins
at the Clock Tower Plaza
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CITY OF HOPKINS
CITY STATISTICS:
Founded1852School Enrollment8,934
Dated of IncorporationNovember 27, 1893Education
Date of Adoption of City CharterDecember 20, 1947 Elementary Schools6
Form of GovernmentCouncil - Manager Middle Schools2
Fiscal Year BeginsJanuary 1 High School1
Area of City4.1 Square Miles Private Schools8
2,616 acres Charter Schools2
Housing
Single Family2,635Elections:
Multiple Family4,879 Registered Voters - last general election9,691
Duplexes534 Number of votes cast last general election961
Townhouses831 Percentage of registered voters voting10%
Population by AgeCity Bond Rating
0 to 194,011 Stand & Poor'sAA
20 to 6411,356 Moody'sA-
Over 652,224
Miles of Streets and Alleys:
Income by Household Trunk Highways3.57
Less than $25,0001764 County5.32
$25,000 - $50,0002782 City Streets47.5
$50,000 - $75,0002491 Alleys9.52
$75,000 - $100,0001058
$100,000 - $150,000988Miles of Sewers:
$150,000 - $200,000265 Storm Sewers21.4
$200,000 or more137 Sanitary Sewers45.46
Median Household Income$46,828Miles of Watermains52.6
Per Capita Personal Income$29,400
Civil Defense Warning Sirens3
Unemployment Rate5.1%
Fire Protection:
Population Composition Number of Stations1
White66.64% Number of FT Employees1
African American13.21% Volunteer Firefighters36
Asian8.43%
Hispanic or Latino7.90%Police Protection:
Two or More Races3.01% Number of Stations1
Native American0.52% Number of Employees41
Other Races0.26%
Pacific Islander0.03%Parks
City Parks16
Playgrounds11
Total Property Values$1.526 billion Skating Rinks7
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CITY OF HOPKINS
ORGANIZATION STRUCTURE
The home rule charter of the City was adopted on December 2, 1947 and serves as the basis for the
government operations of the City. The City utilizes the council-manager form of municipal government.
The City Council is comprised of the mayor and four council members. The mayor and the council
members are elected at large. The council members serve a four-year term and the mayor serves a two-
year term. The city manager of the City is the chief administrative officer of the City. The city manager
and the city attorney are selected by the City Council and serve an indefinite term. The city manager
controls and directs the administration of the City’s affairs and therefore, supervises all departments and
divisions of the City. The city attorney provides legal and prosecution services for the City. City boards
and commissions serve in an advisory capacity to the City Council.
The City is managed through seven departments, each with a department head who reports to the city
manager. A description of each of the departments is included in this document. Within each department
are several programs. A description of each program, its objectives and budgets are presented in this
document.
The City utilizes several commissions to advise, prioritize or implement various city issues or projects
throughout the year. These commissions are comprised of volunteer citizens and an appointed staff
member as a liaison. The Charter commission reviews the city charter for appropriateness and also
recommends changes to the charter. They meet annually or more often as needed. The Zoning and
Planning commission meets monthly and reviews and recommends zoning applications, changes to
zoning ordinances and recommends possible future economic development for the City. The Park board
meets monthly to review park and recreation programs use and recommends future programs and
development for parks.
There are also several internal committees comprised of department heads and employees to assist in
the management of City operations. These include the Labor Management committee, Employee
Management committee, Insurance committee, Safety committee, Wellness Committee and Police
Review committee.
ORGANIZATION GOALS
Long-range goals for the City are:
Continually enhance partnerships with citizens.
o
Inspire citizen leadership.
o
Educate and involve residents.
o
Communicate openly and effectively.
o
Be responsive.
o
Be fiscally responsible.
o
Provide quality customer service that is:
o
Responsive to the needs of the community.
Innovative.
Accessible.
Short-term goals are reviewed bi-annually by City Council and staff. The discussion begins with the
global environment and ends with prioritizing goals for the near future. Below are the short-term goals for
the City and some strategies to implement them.
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CITY OF HOPKINS
2011-2012 GOALS AND OBJECTIVES
Goal I – Build on the Small Town Feel of Hopkins
Background: A small-town feel is a major part of the identity of Hopkins. Surveys have demonstrated that
it is also one of the primary reasons people like living in Hopkins. Efforts in the future need to capitalize
on and enhance this important city asset.
Strategy 1- Create a More Vibrant Business Community
1. Conduct a city-wide business forum to gauge the current status and the needs of the entire
Hopkins business community.
a. Partner with the Hopkins Business & Civic Association (HBCA) in conducting a business
survey.
2. Implement “Hopkins Artstreet” in conjunction with the city service clubs and business
associations.
3. Implement a “Shop Local” campaign.
4. Explore ways to enhance the sense of place in commercial centers which include the installation
of banners and directional signage.
th
5. Adopt design guidelines and standards for Mainstreet from 12 Avenue to Shady Oak Road.
Strategy 2- Promote and Enhance City Events
1. Continue to promote and improve city events such as Mainstreet Days and the Raspberry
Festival with the cooperation of event organizers.
a. Continue the presence of a “City Booth” at events
2. Promote smaller city events such as the Elks holiday tree lighting and Music in the Park.
3. Continue to develop the “Hopkins In Motion” event that promotes an active lifestyle through the
city trail and sidewalk system.
4. Partner with film producers to host a premiere event for the Hopkins-filmed movie “The
Convincer”.
5. Continue to develop and expand the Hopkins Arts Festival.
Strategy 3- Provide Accessible and Friendly City Services
1. Better communicate and promote the customer-focused nature of city services.
2. Explore methods to better utilize the volunteer force (e.g., CERT members, police reserves) that
exists in the City.
Goal II – Enhance and Promote Smart Urban Design and Walkability
Background: Hopkins has been recognized as a city that encourages smart urban design. This includes
the ability to walk to stores and other amenities. Advancing these goals also improves the small town feel.
Strategy 1- Improve Walkability and Physical Connections in the City
1. Create a new sidewalk and trail-oriented master plan to connect each residential area to a
regional trail, Mainstreet, and/or an LRT station.
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CITY OF HOPKINS
2. Partner with other agencies and groups (e.g., Rotary Oasis) to improve and update paths, trails,
and crossings in the community.
3. Explore instituting a local shuttle service.
4. Support the “Complete Streets” initiatives that have developed at the state and county levels.
5. Explore methods to improve sidewalk and trail snow removal.
Strategy 2- Go Green
1. Utilize available grants to advance the organic recycling program.
2. Work with the Green Team to publicly communicate green initiatives and improvements that have
saved energy and money.
3. Plan, promote, and conduct annual Earth Day events in Hopkins that support a sustainable city
mission.
4. Pursue a potential “Green Step” City Designation based on a program to be designed by the
League of Minnesota Cities (LMC).
Strategy 3 – Healthy City Initiatives
1. Continue to promote wellness activities among city employees.
2. Continue to participate in and support the county-wide Step-to-It Challenge.
3. Support the initiatives of the Hennepin County Active Living program.
4. Participate in the Kids Corner program.
5. Participate in the Rec-Tivity program.
Strategy 4 – Southwest Light Rail Transit (SWLRT) Planning and Transit-Oriented Development
1. Adopt the mixed-use zoning classification as outlined in the Comprehensive Plan that supports
transit oriented development around proposed SWLRT stations.
2. Partner with Hennepin County and SWLRT cities, through the Community Works project, to
maximize the benefit and reduce the conflicts of the SWLRT line.
3. Work with the City of Minnetonka and Hennepin County to develop plans and implementation
strategies for the Shady Oak LRT Station and the Shady Oak road project.
4. Work with the Minnehaha Watershed District, Hennepin County, and interested stakeholders to
implement and build off the recommendations of the Blake Road Small Area plan; including
improving pedestrian and bicycle amenities, greening of the corridor and exposure of Minnehaha
Creek, and the redevelopment of key sites.
5. Institute a policy or plan whereby all new developments are reviewed to ensure pedestrian-
friendly design.
Goal III – Take It to Them
Background: Hopkins has a reputation for strong citizen involvement and engagement. The City needs
to build upon that strength by reaching out to deliver our messages and hear from our stakeholders. The
City will also strive to better educate the community on a variety of city issues, policies and programs.
Strategy 1- Business Recruitment
1. Work with the Marketing Committee and “Think Hopkins” on business recruitment efforts.
a. Updated business brochures
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CITY OF HOPKINS
Strategy 2- Involve Minority Populations/Diversity
1. Utilize the Multi-Cultural Advisory Committee (MAC) to better connect with and communicate with
the city’s diverse population.
2. Conduct Young American and New American Academies.
3. Create a plan to retain the immigrant outreach position and Joint Community Policing Partnership
(JCPP) program in place.
Strategy 3- Engage the Rental Community of Hopkins
1. Continue the “Engaging Raspberry Renters” program which focuses on community building and
citizen engagement in rental populations in Hopkins.
2. Partner with the Hopkins Apartment Manager’s Association (HAMA) to advance communications
and relationships with the rental community.
Strategy 4- Citizen Engagement Initiatives
1. Conduct City Council and Board and Commission meetings at off-site locations of interest.
2. Explore the use of social media to engage and communicate with residents and businesses.
3. Conduct presentations with different groups throughout the community on city goals and
initiatives.
4. Engage the community in the area of emergency preparedness.
a.
Pursue designation as a “Storm-Ready” City
b. Conduct Quarterly CPR classes
c. Implement Fire Safety program for seniors
d. Enhancing Citizens Emergency Response Team (CERT)
Hopkins Citizen’s Academy participants engage in
Planning and Economic Development, fire and
police exercises. The Citizens Academy, a five
week program held annually in March allows
citizens to get a better understanding of how their
City government works. The Academy covers the
topics of, Our Government, Police, Fire, Public
Works and Planning & Economic Development.
The program has been well received by the
community with over 25 participants each year.
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CITY OF HOPKINS
FINANCIAL MANAGEMENT AND POLICIES
The City of Hopkins Finance Department is responsible for maintaining the accounting system and
monitoring compliance with the budgetary controls and financial policies established by the City Manager
and City Council. Following is an overview of relevant financial management practices, policies and year-
end reporting.
BASIS OF ACCOUNTING
The accounting system provides for a complete, self-balancing account group for each fund of the City.
Accounting records are maintained on the modified accrual basis for City funds. The exception is the
proprietary funds, which are on full accrual. The modified accrual basis of accounting recognizes
revenues to the degree that they are available to finance expenditures of the fiscal period. Similarly, debt
service payments and a number of specific accrued liabilities are only recognized as expenditures when
payment is due because it is only at that time that they normally are liquidated with expendable available
financial resources. The budgetary basis of accounting is the same basis of accounting used to prepare
the City’s financial statements as included in the City’s Comprehensive Annual Financial Report at the
fund statement level.
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR)
The City implemented Governmental Accounting Standards Board (GASB) Statement No. 34 for the year
ending December 31, 2003. The statement also requires the City to utilize the economic resources
measurement focus as well as the accrual basis of accounting.
The City operates on a calendar fiscal year and reports its year-end financial position in a Comprehensive
Annual Financial Report (CAFR), prepared by the City’s Finance staff. Copies of the 2011 CAFR will be
available to the public upon completion in May 2012 and a summary of the results will be published in the
official newspaper.
The 2011 CAFR will be audited by the independent auditing firm of CliftonLarsonAllen, LLP to insure
accuracy and compliance with federal and state laws and regulations. State law provides that the City
may arrange for an examination of its books, records, accounts and affairs, or any part thereof, by the
State Auditor or by Certified Public Accountants. It has been a long-standing policy of the City to provide
for a complete annual audit of the City records by independent Certified Public Accountants.
The Government Finance Officers Association of the United States and Canada (GFOA) awarded a
Certificate of Achievement of Excellence in Financial Reporting to the City of Hopkins for its CAFR for the
fiscal year ended December 31, 2010. The Certificate of Achievement is a prestigious national award
recognizing conformance with the highest standards for preparation of state and local government
financial reports.
CAPITAL IMPROVEMENT PROGRAM (CIP) POLICY
The City annually develops a 5-year plan for capital improvements and updates it annually. The five-year
budget capital improvement will be approved and incorporated into the operating budgets. The following
year’s budget will be adopted with the year after that on a cycle consistent with the operating budgets.
The complete CIP document can be downloaded from the city’s website at www.hopkinsmn.com and is a
companion document to the Annual Budget.
The City will identify the estimated cost and potential funding sources for each capital project proposal
before it is submitted to the Council for approval and that process will determine the most cost effective
financing method for the proposed project. The City will make all capital improvements in accordance
with the adopted capital improvement program or as amended by the City Council. Capital purchases
not otherwise funded through an approved budget shall require City Council approval. The City will
maintain all its assets at a level adequate to protect the City’s and its citizen’s capital investment and to
minimize future maintenance and replacement costs.
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CITY OF HOPKINS
EQUIPMENT REPLACEMENT PLAN (ERP) POLICY
The City annually develops a 5-year plan for equipment replacement and updates it annually. The five-
year budget equipment replacement plan will be approved and incorporated into the operating budgets.
The following year’s budget will be adopted with the year after that on a cycle consistent with the
operating budgets. The complete ERP document can be downloaded from the city’s website at
www.hopkinsmn.com and is a companion document to the Annual Budget.
The City will identify the estimated cost and potential funding sources for each equipment proposal before
it is submitted to the Council for approval and that process will determine the most cost effective financing
method for the proposed equipment purchase. New pieces of equipment not previously in the equipment
replacement plan must first be financed through the departmental budget and will be placed in the
equipment replacement plan the year following the purchase. The City will make all equipment
purchases in accordance with the adopted equipment replacement plan or as amended by the City
Council. Equipment purchases not otherwise funded through an approved budget shall require City
Council approval.
The City will maintain all its equipment assets at a level adequate to protect the City’s and its citizen’s
capital investment and to minimize future maintenance and replacement costs.
BUDGETARY AND FINANCIAL CONTROL POLICIES
A. The council shall have full authority over the financial affairs of the City.
B. City manager shall control and direct the administration of the City's affairs.
C. The manager shall prepare the budget annually and submit it to the council and be responsible for
its administration after adoption.
D. The manager will prepare and submit to the council at the end of the fiscal year a complete report
on the finances and administrative activities of the City for the preceding year; and keep the council
advised of the financial condition and future needs of the City.
E. The annual budget shall provide a complete financial plan for the budget year by fund.
F. The council shall levy the taxes necessary to meet the requirements of the budget for the ensuing
fiscal year.
G. The city clerk shall be the chief purchasing agent of the City.
H. The City will maintain an investment policy that invests available funds to the maximum extent
possible, at the highest rates obtainable at the time of investment, in conformance with the legal and
administrative guidelines.Any money in any fund belonging to the City, or any branch thereof, may
be invested by the city manager according to policies adopted by the City Council.
I. The finance director shall be the chief accounting officer of the City and shall submit to the council a
statement each month containing information relative to the finances of the City as the council may
require. Each year the finance director shall submit a report to the council, no later than June 30,
covering the entire financial operations of the City for the past year. This report shall follow the style
and form, as far as practicable, prescribed for annual City financial reports and copies will be made
available to interested parties.
BUDGET CONTROLS
Budgets are complete financial plans for the future by fund, showing all proposed expenditures and
estimates of all anticipated revenues. The council may include or exclude at its discretion any fund,
except the general fund. The budget shall be submitted to the council at a regular council meeting, in a
manner prescribed by state statute, not less than 30 days prior to final approval. The budget is a public
record open to public inspection. The council shall hold a public hearing on the budget and it shall make
such changes therein as it deems necessary and adopt the budget by resolution.
It has been City policy to annually approve a balanced General Fund budget. A balanced budget is a
budget in which expenditures are equal to income. Other City funds may or may not have a balanced
budget depending on when funding is received for specific expenditure needs. For example a grant may
be budgeted for expenditures that may overlap years. Thus all revenues would be in one year and the
expenditures would be in multiple years.
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CITY OF HOPKINS
All budgets are prepared on the accrual basis. Budgets are estimates and may be amended under the
following guidelines.
PREPARATION OF THE ANNUAL BUDGET – The annual budget shall provide a complete financial plan
for the budget year by fund, showing all proposed expenditures and estimates of all anticipated revenues
applicable to proposed expenditures and any other information the council may require or the city
manager might deem desirable. In parallel columns shall be shown the amounts, if any, granted and
expended under similar heads for the past two complete fiscal years and, as current as possible, for the
immediate past fiscal year. The council may include or exclude at its discretion any fund, except the
general fund. The budget shall be submitted to the council at a regular council meeting, in a manner
prescribed by state statute, not less than 30 days prior to final approval. It shall be a public record open
to public inspection by anyone and the city manager shall cause sufficient copies thereof to be prepared
for distribution to the mayor, members of the council and interested persons.
ADOPTION OF THE BUDGET – The council shall hold a public hearing on the budget and it shall make
such changes therein as it deems necessary and adopt the budget by Resolution.
ENFORCEMENT OF THE BUDGET – Except as set forth in Section 7.16, the city manager or the City
Council shall not approve any expenditure uncovered by the budget. The City Council may approve
expenditures uncovered by the budget if there is sufficient unexpended balance left after deducting the
total past expenditures and the sum of all outstanding bills, orders and encumbrances. No employee of
the City shall place any orders or make any purchases except for the purpose and to the amounts
authorized in the budget. Except as in this Charter otherwise provided, any obligations incurred by any
person in the employ of the City for any purpose not authorized in the budget or for any amount in excess
of the amount therein authorized shall be a personal obligation upon the person incurring the expenditure.
ALTERATIONS IN THE BUDGET – Except as set forth in Section 7.16, after the budget shall have been
duly adopted, the council shall not have power to increase the amounts therein fixed, whether by the
insertion of new items or otherwise, beyond the estimated revenues, unless the actual receipts shall
exceed such estimates, and in that event not beyond such actual receipts. The sums fixed in the budget
are appropriated at the beginning of the fiscal year for the several purposes named therein. The council
may reduce salaries or the sums appropriated for any other purpose, or authorize the transfer of sums
from unexpended balances to other purposes.
Budgets are adopted by fund and are appropriated for several purposes. The council may reduce
appropriations within any fund and re-appropriate those funds within the same fund for other purposes.
The council may also increase appropriations if actual receipts exceed budgeted revenues. The increase
in appropriations cannot exceed the excess in budgeted revenues. The budget, as presented in this
document, is developed for each program within a department. For example, the Finance department is
made up of several programs including Benefit Administration, Payroll, Utility Billing, etc… For
management purposes, the sum of the program expenditures may not exceed the total budget for the
specific department. For legal purposes, the general fund total expenditures cannot exceed the total
general fund appropriation. The council must budget for the general fund but budgets for all other funds
are at their discretion.
Budgets are adopted on a basis consistent with generally accepted accounting principles and are defined
on the same basis of accounting described below. Annually appropriated budgets are legally adopted for
the general fund. Budgeted amounts are reported as originally adopted, or as amended by the City
Council. Budgeted expenditure appropriations lapse at year-end. Unexpended or supplementary
appropriations can be carried forward if approved by the City Council. Encumbrances represent
purchase commitments. Encumbrances outstanding at year-end are reported as reservations of fund
balances and the budgets associated with them are carried forward to the next year.
The City follows the procedures below in establishing the budget.
1. The city manager and finance director submits to the City Council a proposed operating budget for
the fiscal year commencing the following January 1.
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CITY OF HOPKINS
a. The operating budget includes proposed expenditures and the estimated revenues for the
general fund, specified special revenue funds requested by City Council, enterprise funds,
internal service funds and debt service funds.
b. Capital project funds for the City are not budgeted annually but are included in the Capital
Improvement Plan approved by the City Council. Capital projects are approved by the City
Council on a per project basis.
2. Public hearings are conducted to obtain taxpayer comments.
3. The general fund budget is enacted through passage of a resolution.
BUDGET CALENDAR
April-MayMeet with Council to set parameters and goals for 2012 budget process
June (1st week)Distribute budget worksheets to departments
June (3rd week)Departmental budgets to be completed and returned to finance
June (4th week)Finance reviews and compiles budget summary
July (1st week)City Manager & Finance to meet with departments to review budgets
July - AugustCouncil work sessions to review budgets
September 6City Council adopts preliminary levy and budget
September 7Proposed 2012 budget and levy certified to Hennepin
September/OctoberSpecial Revenue & Enterprise budgets presented to Council for review and approval
December 6Budget public hearing
December 20Final budget approval and tax levy certification
December 28Final 2012 levy certification to Hennepin County
INTERNAL CONTROLS
In developing and altering the City’s accounting system, consideration is given to the adequacy of internal
accounting controls. These controls are designed to provide reasonable, but not absolute, assurance
regarding the safeguarding of assets against loss from unauthorized use of disposition and the reliability
of financial records for preparing financial statements and maintaining accountability for assets. the
concept of reasonable assurance recognizes the cost of a control should not exceed the benefits likely to
be derived, and the evaluation of costs and the benefits requires estimates and judgments by
management. All internal control evaluations occur within the above framework. We believe the City’s
internal accounting controls adequately safeguard assets and provide reasonable assurance of proper
recording of financial transactions.
CASH MANAGEMENT
The investment portfolio of the City is designed to attain an average rate of return regularly exceeding the
average return on three month US Treasury Bills, while seeking to augment returns above this threshold
consistent with budgetary cycles, economic conditions, risk limitations, and prudent investment principles.
Portfolio diversification is considered so that investments are not concentrated in one institution, in one
type of investment, or purchased from one dealer. Pursuant to this policy, cash temporarily idle during
the year was invested in those investments authorized by law
RISK MANAGEMENT
The City has an informal risk management policy, the purpose of which is to maintain the integrity and
financial stability of the City, protect its employees from injury, and reduce overall costs of operations.
The City has insurance coverage through the League of Minnesota Cities Insurance Trust (LMCIT) to
ensure City property, contractors and miscellaneous equipment, crime, employee performance bonds,
autos and general liability. General liability coverage amounts to $1,000,000 per occurrence (and
aggregate), with a $20,000 per occurrence, $40,000 aggregate deductible.
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CITY OF HOPKINS
DEBT
The City will confine long-term borrowing to capital improvements, equipment or projects that
have a life of more than 5 years and cannot be financed from current revenues.
The City may issue debt for its Permanent Revolving fund, which pays for any improvement in
which part of the cost of the improvement is to be assessed against the benefiting properties.
The City may also issue revenue bonds that are paid back directly from revenue sources other
than debt levies.
The City may submit to voters the proposition of issuing debt for any public purpose not
prohibited by law, and issue the debt upon a favorable majority vote.
Whenever possible, the City will use revenue (including G.O. backed revenue) or other self-
supporting type bonds instead of general obligation bonds.
The City will maintain frequent and regular communication with bond rating agencies about its
financial condition and will follow a policy of full disclosure in every financial report and bond
prospectus. The City will comply with Securities Exchange Commission (SEC) reporting.
The City will keep the total maturity length of general obligation bonds below 25 years. In all
cases the maturity shall be shorter than the life of the related assets.
Net general obligation debt (as defined above) will not exceed 3% of the estimated full market
value of taxable property in the Cit as required by Minnesota Statutes Section 475.53.
The City may issue emergency bonds to pay for extraordinary expenditures or to cover a shortfall
in revenues for budgeted expenditures. Emergency bonds must mature within ten years of
issuance. One tenth of the amount is to be levied the first year following issuance and one tenth
every year there after for ten years.
FUND BALANCE
The City believes that sound financial management principles require that sufficient funds be
retained by the City to provide a stable financial base at all times. To retain this stable financial
base, the City needs to maintain a General Fund Balance sufficient to fund all cash flows of the
City, to provide financial reserves for unanticipated expenditures and/or revenue shortfalls of an
emergency nature, and to provide funds for all existing encumbrances.
The following individual items shall constitute the City General Fund Balance:
Restricted Fund Balance – The restricted fund balance category includes the portion of
o
thespendable fund balance that reflects constraints on spending because of legal
restrictions stipulated by outside parties (e.g., encumbrances for goods or services with
outside parties-creditors, grantors outstanding at the end of the year), Also, any legal
restrictions based on state statutes or grant requirements placed on the use for specific
purposes
Committed Fund Balance – The committed fund balance classification includes the
o
portion of the spendable fund balance that reflects constraints that the city has imposed
upon itself by a formal action of the city council (for example, an ordinance or resolution
passed by a city council). This constraint must be imposed prior to year end but the
amount can be determined at a later date.
Assigned Fund Balance – The assigned fund balance is the portion of the spendable fund
o
balance that reflects funds intended to be used by the government for specific purposes
assigned by more informal operational plans. In governmental funds other than the
general fund (special revenue funds, capital project funds, debt service funds and
permanent funds); assigned fund balance represents the amount that is not restricted or
limited. The authority to “assign” fund balance is delegated to the City Finance Director
Unassigned – This is the residual classification for the government’s General Fundand
o
includes all spendable amounts not contained in the other classifications and, therefore,
not subject to any constraints. Unassigned amounts are available for any purpose.
These are the current resources available for which there are no government self-
imposed limitations or set spending plan. Although there is generally no set spending
plan for the unassigned portion, there is a need to maintain a certain funding
level. Unassigned fund balance is commonly used for emergency expenditures not
2012 BUDGET
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CITY OF HOPKINS
previously considered. In addition, the resources classified as unassigned can be used
to cover expenditures for revenues not yet received.
The Council recognizes that any such funds should be appropriated for non-recurring
expenditures as they represent prior year surpluses that may or may not materialize in
subsequent fiscal years
POLICY - At the end of each fiscal year, the City will strive to maintain Spendable – Unassigned
portions of the fund balance for Cash Flow equivalent to a minimum of five (5) months or 42% of
the prior fiscal year General Fund operating expenditures. In addition to cash flow needs this
accommodates emergency contingency concerns.
MONITORING AND REPORTING - The City Manager and Finance Director shall annually
prepare the status of fund balances in relation to this policy and present to the City Council in
conjunction with the development of the annual budget.
When both restricted and unrestricted resources are available for use, it is the City’s policy to first
use restricted resources, and then use unrestricted resources as they are needed.
When committed, assigned or unassigned resources are available for use, it is the City’s policy to
use resources in the following order; 1.) committed 2.) assigned and 3.) unassigned.
A negative residual amount may not be reported for restricted, committed, or assigned fund
balances in the General fund.
BUDGET PLANNING PROCESS
The City has developed a number of elements that when been brought together help to provide the best
information for the Council to make their budget decisions. These elements include the following:
Strategic Planning Process –
The Council has a mission and vision statement, which helps
determine the priorities of the community and direct the council in providing services for its
constituency. As part of the process annual goals and objectives are set. Department Directors then
use these goals in developing departmental goals and setting departmental budgets.
Program Budgeting –
This provides more information in regards to what programs departments
provide and what is the individual cost of those programs. This accomplishes the objective of
reviewing revenues and expenditures based on program activity. For programs whose goal is to be
supported totally by revenues it allows departmental managers to review the fee structure on an
annual basis to ensure that goal is met. It also allows the public to determine what portion of a specific
department is supported by taxes.
Four Year Budget Modeling –
Encourages future planning for the General Fund budget and allows
us a preview at projected property tax levy needs over the next four years. Monitoring tax capacity
along with budget needs provides advance notice to management when taxes may rise faster than
advisable and allows staff to take appropriate action in revising budget goals and projections.
Cash Flow Models –
Cash flow projections are created for all funds to provide us with a view of future
sources and uses within the various funds and for the City as a whole. This assists in long range
planning and goal setting in keeping all funds in a positive cash position.
Net Property Tax Cost for Sample Properties –
Developed many years ago, this provides
information to the council incorporating expected increases in valuation and projecting actual costs on
sample properties within the City. The council when setting the tax levy is sensitive to its impact on
property owners and this benchmark provides information on how the recommended levy will impact
city taxpayers. If the council feels the proposed levy will negatively impact property owners options for
reducing the levy are explored. These may include revenues alternatives or expenditure decreases or
a combination of both.
2012 BUDGET
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CITY OF HOPKINS
Net Tax Cost by Program –
This provides both a dollar and percentage of property tax support for
programs and demonstrates which city programs are most
each of the City’s general fund
dependant on taxes. It also provides information to the public on what benefits they receive for
their tax dollars.
The Capital Improvement Plan (CIP) is a five-year schedule or plan
Capital Improvement Plan
–
for capital improvement expenditures in excess of $10,000 and having a useful life of five or more
years. The Capital Improvement Plan process begins with departments editing and updating
existing plans from previous years and adding or deleting projects. Once this is completed,
finance does an analysis of funding requirements and any related prioritization is done by the city
manager. The analysis includes a review of projected working capital amounts available for the
projects, any operating cost adjustments as a result of the improvement and the impact of future
funding needs is determined. The mayor and council then use the compiled information in the
CIP along with the results of public discussion, to determine which projects are to proceed and
exactly how they will be funded. Once the CIP is approved the projects for the following year are
placed in the appropriate budget.
Equipment Replacement Plan –
The Equipment Replacement Plan (ERP) is a twenty-year
forecast and a five-year plan of equipment needs within the City. In is intended to inform the
Council and citizens of the major equipment needs on the horizon. The first year of the plan
becomes an adopted equipment budget and relates to the operating budget of the equipment
replacement fund, which is approved on an annual basis. The remaining nineteen years
represent an estimate of equipment needs and funding capabilities of the City. Funding
requirements vary from year to year. In order to maintain a fairly consistent levy each year, the
twenty-year schedule is projected with a 3% inflation factor for operating expenses and a yearly
average dollar capital expenditure of $801,400. Revenues for the ERP are derived from charges
to the departments that use the equipment and are based on the equipment needs of the various
departments over the twenty-year period.
FUND STRUCTURE
The accounting system maintains a standard fund structure for a typical Minnesota city government.
Following is a description of the funds included that are subject to appropriation, for which financial plans
and budget appropriations are prepared annually. These funds are the General, Special Revenue, Debt
Service, Capital Projects and Enterprise.
General Fund
The General Fund accounts for all financial transactions not properly accounted for in any other fund,
including most of the basic governmental services. The expenditures from the General Fund account for
the majority of primary services provided by the City in the areas of public safety, parks and public works,
recreation, planning, engineering and general government.
Special Revenue Funds
This type of fund accounts for services and expenditures where revenue is restricted for a designated
purpose. The City maintains sixteen Special Revenue Funds. There are fifteen budgeted Special
Revenue Funds.
Chemical Assessment Team Fund – grant funds received from the state restricted for the
operation of the Chemical Assessment Team.
Economic Development Fund – revenue sources include interest on loans, taxes,
development fees that are used for expenditures relating to housing and redevelopment
projects throughout the city.
Real Estate Purchases and Sales Fund – revenue sources include variance fees of city
property to be used to improve city infrastructure.
Tax Increment Funds (7) – tax increment revenues for housing and economic redevelopment
projects throughout the city.
2012 BUDGET
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CITY OF HOPKINS
E-911 Service Fee Fund – funds received from the State of Minnesota to be used exclusively
for enhanced 9-1-1 service.
Parking Fund – parking permits and parking violation fees help support the maintenance of
the cities current parking lots and ramps.
Communication Fund – franchise fee for cable TV supports cable and communications efforts
of the city.
Depot Coffee House Fund – grants, leases and concession revenues support a local
chemical free teen center and coffee house.
Art Center Fund – leases, state aids, contributions and program sales support the Hopkins
Center for the Arts, which is a community-based center with theater and art at its base.
Some of the Special Revenue Funds do not require an annual financial plan because of the nature of the
type of revenue and expenditure. Expenditures are authorized on an individual basis.
Hennepin County CDBG Fund – block grant funds used for housing and infrastructure
improvements
Debt Service Funds
Debt service funds account for the accumulation of resources for the payment of general long-term debt
principal, interest, and related costs. The City maintains 12 individual debt service funds for the various
bond issues. The City has established annual financial plans for all 12 general obligation bond funds,
which are shown in total as the GO Debt Service Funds.
Capital Project Funds
Capital project funds account for the acquisition and construction of major capital facilities and equipment
(except those financed by proprietary funds). This includes expenditures relating to capital projects and
large capital outlay purchases. The City has four budgeted funds in this category:
Park Improvement Fund – development and improvement of City parks. Revenue is primarily
from park development fees paid by developers.
State Aid Construction Fund – revenue from state aid to assist with maintenance and
construction of state aid streets throughout the city.
Capital Improvement Fund – transfers from other funds to cover future improvements or
maintenance of city facilities and infrastructure.
Permanent Improvement Revolving Fund – bonds issued to fund reconstruction and
maintenance of residential streets throughout the city.
Enterprise Funds
Enterprise funds account for our business-type activities. These activities provide services where most of
the costs are recovered through user fees and charges. The City has five Enterprise funds.
Water Utility Fund – water utility fees based on water usage, which covers the expense of
distributing water and maintaining the water system infrastructure.
Sewer Utility Fund – sewer utility fees based on water usage, which covers the expense of
disposing of sewer products and maintaining the sewer system infrastructure.
Refuse Utility Fund – refuse fee based on size of refuse container, which covers the expense
of disposing of refuse products.
Storm Sewer Utility Fund – storm sewer utility fee based on non-permeable surface of
property for commercial or a fixed rate for residential properties, which covers the expense of
maintaining the storm sewer infrastructure throughout the city.
Pavilion/Ice Arena Fund – rental fees for ice or space, which covers the operating costs of
running the facility.
Internal Service Funds
Internal Service Funds are used to account for the financing of goods and services provided by one
department to other departments of the City on a cost reimbursement basis. The City has three Internal
2012 BUDGET
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CITY OF HOPKINS
Service Funds and no budgets are prepared for these funds.
Equipment Replacement – revenues derived from leases of large equipment to all
departments. Revenues are used to cover the cost of replacing equipment in the future.
Lease payments are budgeted in the individual funds and transferred to the Equipment
Replacement Fund monthly.
Employee Benefits – to account for compensated absences of non-enterprise employees
Insurance Risk – accounts for the dividends received from the insurance company for low
insurance claims and costs, which is used to cover the deductible for any losses.
Major Funds
For 2012 the City identifies the following funds as major funds which are described above. All major
funds are budgeted.
General Fund
Municipal State Aid Capital Projects Fund
Permanent Improvement Capital Projects Fund
G.O. Housing Improvement Refunding Bonds of 2009B Debt Service Fund
Taxable GO Refunding Bonds of 2005B Debt Service Fund
Water Utility Enterprise Fund
Sewer Utility Enterprise Fund
Storm Sewer Utility Enterprise Fund
Pavilion Ice Arena Enterprise Fund
City Personnel by Function
Administration of Fund
GeneralPublicCommunityCommunity
Operating FundGovernmentFinancePoliceFireWorksDevelopmentServicesRecreation
General Fund
AdministrationXXX
FinanceX
Community ServicesX
Building MaintenanceXXXX
InspectionsX
PoliceX
FireX
Public WorksX
RecreationX
Activity CenterX
Planning & ZoningX
Community DevelopmentX
Special Revenue Funds
Economic DevelopmentX
ParkingXX
CommunicationX
Depot Coffee HouseX
Art CenterX
Enterprise Funds
WaterX
SewerX
RefuseX
Storm SewerX
PavilionX
Housing & RedevelopmentX
2012 BUDGET
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CITY OF HOPKINS
Authorized and Actual Staffing Levels
Full-Time and Regular Part-Time Positions
1 FTE = an employee who works 40 hours a week
20092010201120122012
uthorized uthorized Authorized
AA
& Actual& Actual& ActualAuthorized Actual
Administrative Services4.954.804.804.954.95
Finance4.604.604.604.604.60
Municipal Building1.451.451.451.451.45
Community Services9.959.959.959.809.80
Police40.0040.0040.0042.5039.50
Fire1.201.201.201.201.20
Public Works18.7017.2517.2518.4917.69
Skate Park0.050.050.050.050.05
Activity Center3.303.303.303.203.20
Planning & Community 1.151.351.351.351.35
Community Development0.000.000.000.850.85
General Fund Total85.3583.9583.9588.4484.64
Economic Development1.751.751.601.601.60
Para-Transit0.200.000.000.000.00
Housing Rehabilitation0.850.850.850.000.00
Parking1.001.001.000.720.72
Communications 0.100.400.250.250.25
Depot Coffee House1.001.001.501.501.50
Art Center4.054.054.554.304.30
Special Revenue Fund Total8.959.059.758.378.37
Water3.673.113.113.133.13
Sanitary Sewer4.083.443.443.463.46
Refuse4.123.403.584.093.89
Storm Sewer0.460.420.420.630.63
Pavilion/Ice Arena3.803.052.452.402.40
Housing & Redevelopment2.052.052.202.202.20
Total Proprietary Funds18.1815.4715.2015.9115.71
Total All Funds112.48108.47108.90112.72108.72
2012 BUDGET
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CITY OF HOPKINS
Operating Fund Crosswalk
This matrix shows the relationship between functional units and funds.
Major Funds
aparoecs
Debt ServiceEnterprise
CitlPjt
Taxable
Taxable Tax
Permanent Housing Increment Storm
General Municipal Improvement Bonds of Rfdg Bonds Water Sewer Sewer
Function
FundState AidRevolving2009Bof 2005BUtilityUtilityUtilityPavilion
General
GovernmentXXXXXXXXX
Public SafetyX
Health and
WelfareX
Highways and
StreetsX
Culture and
RecreationXX
Capital OutlayXXXXXX
Debt ServiceXXXXX
WaterX
SewerX
Storm SewerX
Non-Major Funds
SpecialCapitalDebt
FunctionRevenueProjectsServiceEnterprise
General GovernmentXXXX
Public SafetyX
Health and WelfareX
Highways and StreetsX
Urban Redevelopment and HousingX
Culture and RecreationX
Capital OutlayXX
Debt ServiceX
RefuseX
2012 BUDGET
25
CITY OF HOPKINS
Summary Budget Information – Major Funds and Non-Major Funds by Fund Type
2010201120112012Budget
ActualActualBudgetBudgetDifference%age
REVENUES
General Fund10,031,235$ 10,362,625$ 10,299,327$ 10,556,525$ 257,198$ 2.50%
Special Revenue Funds
Non-major Special Revenue Funds3,592,164$ 4,052,079$ 3,262,836$ 3,729,531$ 466,695$ 14.30%
Capital Project Funds
Municipal State Aid Fund494,050$ 431,337$ 334,419$ 382,058$ 47,639$ 14.25%
Permanent Improvement Fund3,180,979$ 871,224$ 704,851$ 3,394,881$ 2,690,030$ 381.65%
Non-major Capital Project Funds84,517$ 102,918$ 114,732$ 190,691$ 75,959$ 66.21%
Debt Funds
Taxable Housing Bonds of 2009B407,643$ 391,130$ 384,500$ 383,300$ (1,200)$ -0.31%
Taxable Tax Increment Bonds of 2005B177,944$ 173,203$ 171,000$ 170,500$ (500)$ -0.29%
Non-major Debt Service Funds10,836,204$ 2,019,596$ 2,049,889$ 1,986,337$ (63,552)$ -3.10%
Enterprise Funds
Water Utility Enterprise Fund1,340,285$ 1,396,185$ 1,511,464$ 1,387,870$ (123,594)$ -8.18%
Sewer Utility Enterprise Fund1,814,473$ 1,839,075$ 2,072,000$ 2,156,500$ 84,500$ 4.08%
Storm Sewer Utility Enterprise Fund702,375$ 804,717$ 815,140$ 811,340$ (3,800)$ -0.47%
Pavilion365,646$ 386,095$ 371,850$ 361,180$ (10,670)$ -2.87%
Non-major Enterprise Funds886,445$ 1,006,523$ 952,370$ 975,360$ 22,990$ 2.41%
EXPENDITURES
General Fund9,908,880$ 10,273,163$ 10,299,327$ 10,556,525$ 257,198$ 2.50%
Special Revenue Funds
Non-major Special Revenue Funds3,434,759$ 3,746,983$ 3,419,192$ 3,615,006$ 195,814$ 5.73%
Capital Project Funds
Municipal State Aid Fund4,759$ 70,632$ -$ 250,000$ 250,000$ #DIV/0!
Permanent Improvement Fund1,334,732$ 2,552,500$ 2,258,119$ 2,306,718$ 48,599$ 2.15%
Non-major Capital Project Funds112,458$ 173,274$ 90,950$ 536,050$ 445,100$ 489.39%
Debt Funds
Taxable Housing Bonds of 2009B2,544,789$ 317,893$ 317,896$ 324,667$ 6,771$ 2.13%
Taxable Tax Increment Bonds of 2005B145,608$ 151,222$ 151,090$ 146,157$ (4,933)$ -3.26%
Non-major Debt Service Funds99,029,983$ 2,673,441$ 2,616,184$ 1,923,703$ (692,481)$ -26.47%
Enterprise Funds
Water Utility Enterprise Fund1,246,625$ 1,272,243$ 1,256,711$ 1,234,153$ (22,558)$ -1.80%
Sewer Utility Enterprise Fund1,866,042$ 1,770,076$ 2,044,304$ 1,993,348$ (50,956)$ -2.49%
Storm Sewer Utility Enterprise Fund434,452$ 532,690$ 425,727$ 527,521$ 101,794$ 23.91%
Pavilion399,462$ 413,696$ 417,695$ 419,005$ 1,310$ 0.31%
Non-major Enterprise Funds761,483$ 852,403$ 929,994$ 929,976$ (18)$ 0.00%
Major Funds are in
bold type
2012 BUDGET
26
CITY OF HOPKINS
Summary of Budgeted Funds
GENERAL FUND
2010201120112012Budget
ActualActualBudgetBudgetDifference% age
REVENUES
Property Taxes8,498,409$ 8,613,469$ 8,630,564$ 8,889,091$ 258,527 3.00%
Intergovernmental435,125 479,079 442,070 512,370 70,300 15.90%
Licenses, Permits & Fines541,872 634,315 515,290 485,615 (29,675) -5.76%
Interest Earnings17,570 13,675 75,000 25,000 (50,000) -66.67%
Charges for Services223,826 294,920 194,200 245,150 50,950 26.24%
Miscellaneous31,418 37,979 21,400 109,299 87,899 410.74%
Franchise Fees283,015 289,188 290,000 290,000 -
Use of Budgeted Reserves- - 130,803 - (130,803) -100.00%
$ 10,362,62510,031,235$ 10,299,327$ 10,556,525$ 257,198 2.50%
APPROPRIATIONS
Council62,355$ 78,911$ 71,547$ 68,697$ (2,850) -3.98%
Administrative Services412,808 392,850 451,670 469,132 17,462 3.87%
Finance196,490 213,136 203,243 209,726 6,483 3.19%
Legal126,233 140,213 135,000 135,000 -
Municipal Building 259,887 275,796 294,818 296,863 2,045 0.69%
Community Services905,036 934,453 927,430 941,074 13,644 1.47%
Police4,309,202 4,432,532 4,484,387 4,530,032 45,645 1.02%
855,424 17,166 2.05%
Fire963,389 859,115 838,258
Public Works2,037,469 2,289,066 2,174,400 2,198,677 24,277 1.12%
Recreation503,534 524,920 533,192 528,864 (4,328) -0.81%
Planning110,970 112,335 125,182 126,837 1,655 1.32%
Community Development- - - 85,999 85,999 #DIV/0!
Unallocated 21,506 19,836 60,200 110,200 50,000 83.06%
$ 10,273,1639,908,880$ 10,299,327$ 10,556,525$ 257,198 2.50%
2012 BUDGET
27
CITY OF HOPKINS
SPECIAL REVENUE FUNDS
2010201120112012Budget
ActualActualBudgetBudgetDifference% age
REVENUES
Chemical Asses. Team177,479$ 120,767$ 45,000$ 45,000$ -$
Economic Development138,816 167,562 148,600 188,500 39,900 21.2%
Real Estate Sales4,404 4,363 5,800 5,800 -
E-911 Service Fee- 24,910 - 24,960 24,960 100.0%
Parking116,484 89,736 82,000 88,500 6,500 7.3%
Communication202,746 212,226 204,000 201,500 (2,500) -1.2%
Depot Coffee House88,666 97,791 122,900 130,000 7,100 5.5%
Art Center655,532 693,269 795,212 781,247 (13,965) -1.8%
Tax Incr Financing (7 funds)2,208,037 2,641,455 1,859,324 2,264,024 404,700 17.9%
$ 4,052,0793,592,164$ 3,262,836$ 3,729,531$ 466,695$ 12.5%
APPROPRIATIONS
Chemical Assess. Team130,073$ 110,791$ 45,000$ 45,000$ -$
Economic Development292,543 259,992 300,709 268,553 (32,156) -12.0%
Real Estate Sales- - - - - #DIV/0!
E-911 Service Fee- 24,860 - 24,860 24,860 100.0%
Parking93,399 114,238 118,293 88,130 (30,163) -34.2%
Communication184,468 213,393 226,074 210,026 (16,048) -7.6%
Depot Coffee House104,664 101,172 122,867 120,175 (2,692) -2.2%
Art Center736,433 812,055 794,943 779,452 (15,491) -2.0%
Tax Incr Financing (7 funds)1,893,179 2,110,482 1,811,306 2,078,810 267,504 12.9%
$ 3,746,9833,434,759$ 3,419,192$ 3,615,006$ 195,814$ 5.4%
PROPRIETARY FUNDS
2010201120112012Budget
ActualActualBudgetBudgetDifference% age
REVENUES
Water1,340,285$ 1,396,185$ 1,511,464$ 1,387,870$ (123,594)$ -8.2%
Sanitary Sewer1,814,473 1,839,075 2,072,000 2,156,500 84,500 4.1%
Refuse886,445 1,006,523 952,370 975,360 22,990 2.4%
Storm Sewer802,375 804,717 815,140 811,340 (3,800) -0.5%
Pavilion/Ice Arena365,646 386,095 371,850 361,180 (10,670) -2.9%
$ 5,432,5955,209,224$ 5,722,824$ 5,692,250$ (30,574)$ -0.5%
APPROPRIATIONS
Water1,246,625$ 1,272,243$ 1,256,711$ 1,234,153$ (22,558)$ -1.8%
Sanitary Sewer1,866,042 1,770,076 2,044,304 1,993,348 (50,956) -2.5%
Refuse761,483 852,403 929,994 929,976 (18) 0.0%
Storm Sewer434,452 532,690 425,727 527,521 101,794 23.9%
Pavilion/Ice Arena399,462 413,696 417,695 419,005 1,310 0.3%
$ 4,841,1084,708,064$ 5,074,431$ 5,104,003$ 29,572$ 0.6%
2012 BUDGET
28
CITY OF HOPKINS
DEBT SERVICE FUNDS (all funds)
2010201120112012Budget
ActualActualBudgetBudgetDifference% age
REVENUES
Property Taxes1,220,458$ 1,208,527$ 1,269,500$ 1,306,400$ 36,900$ 2.9%
Special Fees672,785 658,437 651,000 552,000 (99,000) -15.2%
Interest Earnings- 5,987 7,270 2,245 (5,025) -69.1%
Proceeds from Bond Sale4,515,000 - - - - #DIV/0!
Operating Transfer In3,440,113 710,977 677,619 679,492 1,873 0.3%
$ 2,583,9289,848,356$ 2,605,389$ 2,540,137$ (65,252)$ -2.5%
APPROPRIATIONS
Bond Principal6,216,512$ 2,280,000$ 2,270,000$ 1,635,000$ (635,000)$ -28.0%
Bond Interest912,928 803,093 807,295 752,479 (54,816) -6.8%
Service Charges95,504 6,958 7,875 6,050 (1,825) -23.2%
Transfer out5,350,427 52,514 - - - #DIV/0!
$ 3,142,56512,575,371$ 3,085,170$ 2,393,529$ (691,641)$ -22.4%
Total Revenues28,680,979 22,431,227 21,890,376 22,518,443 628,067 2.9%
Total Appropriations30,627,074 22,003,819 21,878,120 21,669,063 (209,057) -1.0%
Use of Equity or
Fund Balance (427,408)1,946,095 (12,256) (849,380) (837,124) 6830.3%
APPROVED BUDGET SUMMARY – ALL FUNDS
REVENUE SUMMARY
The total budget represents planned or anticipated revenues for all funds, excluding unbudgeted special
revenue funds and capital project funds. The amount of the annual total anticipated revenues fluctuates
up or down from year to year, depending on special projects and grants which may occur during the plan
budget period. The budget provides guidelines to staff for City operations.
One purpose of the budget is to communicate the financial plans for the City and its allocation of
resources. The budgeted revenues for all funds total 22,518,443. The largest source of revenue by
category is property taxes of $12,082,152
comprising 56% of total revenues. Property taxes
are levied to support the general fund activities,
help pay debt and provide tax increment
redevelopment funding sources. Successful tax
increment projects have helped create a larger tax
base for the City. Currently the City is collecting
tax increment revenues from several districts to
pay off redevelopment notes, redevelopment
bonds and help in future redevelopment costs of
properties within certain districts. Levy limits re-
instated in 2004, were removed in 2005, re-
instated in 2009 through 2011 and removed again
in 2012. Levy limits while providing assurances to
taxpayers do give the City the additional
challenges in meeting citizen’s requests for
sustained services or in some instances increased
services. In 2012 budgeted taxes increased in total by 3.5% primarily for increases in the tax increment
2012 BUDGET
29
CITY OF HOPKINS
and debt levies. The tax increment levy increased as the project was fully developed and now is fully on
the tax rolls. The General Fund had a small increase in the levy due to increases in expenditures that
were not offset by other revenue sources. As a result of the downturn in the economy we are collecting
less permit fees and grant revenues are harder to get.
Intergovernmental revenues total $670,230 or
2.98% of the City’s revenues. The City currently
receives highway funding, police and fire aid,
chemical assessment grants, PERA aid, fire
grants, Community Development Block Grant
funds and other miscellaneous state grants.
Estimates for intergovernmental revenues are
based on known revenue sources and projections
are based on information from the various state
and county agencies from which the revenues are
received. The city has reduced it reliance on
revenues from state and federal governments due
to decreased availability and reduced funding in
the various state programs.
Utility fees for water, sewer, refuse and storm sewer
account for $5,140,000 of the City’s revenue or 22.83%.
In 2007 a utility master plan was completed then revised
in 2009 and 2011 for the water, sewer and storm sewer
funds looking at anticipated revenues, expenditures and
planned capital improvements. The rate structure for
each fund was then adjusted to meet those needs.
Beginning in 2008 and going forward rates are adjusted
as set forth in the utility master plan. In doing so
revenues should be adequate to meet the future need of
those systems. In 2008 an analysis of the Refuse fund
was also done and rates were adjusted to ensure we
continue to meet operational and capital needs. In 2012
rates for water, sewer, and recycling were increased.
Revenue projections are based on the Utility Master Plan as developed by the City Engineer. The
increase in revenues is derived from a combination of increased consumption and increased fees. The
2007 Utility Master Plan is reviewed and revised every two years.
Charges for services, other than utilities are
$1,233,983 or 7.35% of the City’s revenues. The City
charges for plan reviews, special police or fire
services, parking permits for city parking facilities,
facility rental, concessions and ice time. A large
portion of the charges for services include plan review
fees from building permits and due to the economic
downturn requests for building permits and plan
reviews have decreased. While there is still potential
commercial re-development we did not want to rely
on that income when setting the 2012 budget and
kept it in line with 2011 revenues. Finance relies on
plan review fee projections prepared by the City’s
Building Official and input from departmental managers on the level of activity expected in their
departments when setting the budget for this revenue category.
2012 BUDGET
30
CITY OF HOPKINS
Special Assessments and Special Assessment Fees for
housing projects are $552,000 or 2.45% of City revenues.
Special Assessments are levied for street, sidewalk and
alley, water, sewer or storm sewer improvements that
benefit private property. Special Assessment fees are
assessed every year to the specific housing properties
that benefited from the development projects. These
projects allowed the City to improve the value of the
housing stock in several townhome and condominium
developments. Special assessment revenues fluctuate
with the number and amount of assessable projects and
have remained relatively stable the last few years. In
2011 two long-term special assessment rolls were
completed resulting in a decrease in projected revenue for
2012. Special assessment revenue projections are based on the special assessment rolls and scheduled
payments due in the budget year.
Permits, licenses and fines are $509,315 or 2.26% of
revenues. Permit revenues are dependent on the economy
and on future development of the City. In 2009 a developer
completed Phase III of a project and an additional
unexpected commercial development brought in additional
permit revenues for the year. Due to the economy
commercial development ground to a virtual halt and building
permit revenues fell significantly in 2010. The increase in
2011 resulted from a developer who was finally successful in
getting financing for a housing project. This revenue was not
budgeted and was not expected. The permit fee revenue
projection was prepared by the City’s Building Official based
on knowledge of pending and anticipated projects which are
expected to remain flat for 2012. License revenue is based on the types of businesses licensed by the
city and past year’s collections. Those revenues are also down as business face their own challenges,
some going out of business.
In addition to the franchise fee collected on cable
television, a franchise fee on electric and gas utilities was
implemented in 2004 to help offset the loss of state aids.
It impacts residential properties by $1.70 per month on
both the electric and gas utility bills. The rate progresses
higher for multiple dwellings and commercial properties.
Total franchise fees collected in 2011 will be about
$490,000 or 2.18% of City revenues. While franchise
fees on electric and gas remain stable there is federal
legislation that may limit the future of cable TV franchise
revenues and therefore a more conservative approach
was taken to that portion of the franchise fee budget.
While actual franchise fees fell in 2010 due to the
economy and foreclosures we saw them increase in
2011 as residents financial situations start to improved,
however in light of the slow improvement in the economy we kept 2012 budget projections conservative.
2012 BUDGET
31
CITY OF HOPKINS
Total 2010 actual revenues increased from 2009
bonds were sold for construction projects in 2010
and 2011. When bond sources are removed from
2010 revenues, 2011 revenues remain close to
2010 levels. The City has continued to be
conservative in preparing the 2012 budget realizing
the challenges our taxpayers continue to face as a
result of the economy. The City has not had to lay
off any staff; however we do have vacancies that
have not been filled as a result of retirements. Like
other cities we continue to do more with less and
work to maximize the budget dollars we do have to
work with.
Shown to the right is a chart
showing the trends of three of
our major revenue sources.
Taxes include both property
taxes and tax increments.
Taxes continue to increase as
other sources of revenue
decrease and new tax increment
projects come on the tax rolls.
Intergovernmental revenues
have declined over the last
several years; however we were
successful in receiving federal
stimulus dollars for a couple of
small city projects. Other
sources of intergovernmental
revenue are less reliable so the
city has been decreasing its
dependence on that source of income. Tax revenues have risen to fill that gap, however we continue to
seek other revenue sources to meet out budget needs which include grants.
2012 BUDGET
32
CITY OF HOPKINS
Shown below is a chart showing the relationship between all revenue sources.
2012 BUDGET
33
CITY OF HOPKINS
APPROPRIATION SUMMARY
Appropriations for all funds total $21,669,063. This is less than anticipated revenues for 2012 and results
in an excess of $849,380 overall. Of that amount $185,000 is from tax increment funds a portion of which
will be pooled with other tax increment districts for additional qualifying improvements; $588,247 is from
enterprise funds as we work to rebuild fund equity and bring the water and sewer fund to a more stable
financial position; $146,608 is from debt revenue exceeding principal and interest payments some of
which don’t begin until 2013.
The largest source of appropriations by category is employee salaries and benefits at $10,338,913.
Employee salary and benefits make up 49.15% of the City’s annual appropriation and represent a 1.18%
increase from 2011. In 2012, salaries are being held to a 0% increase with union contracts settling for a
3-year contract with increases in 2013 and 2014. Other factors impacting salaries and benefits are health
care insurance costs and state mandated pension contributions.
Materials, supplies and services make up 27.53% of appropriations at 5,790,094. This amount
represents a 5.34%% decrease over the 2011 budget. The decrease is due to departments negotiating
favorable maintenance contracts, lower energy expenses due to energy efficient upgrades done in the
various city buildings and reduced use of professional services. The costs in this category comprise of
consulting, professional services, office and general supplies, disposal costs, expenditure
reimbursements and general operating costs.
Capital outlay and improvements can fluctuate substantially every year. In 2012, the appropriated
amount is $5,000 or 0.26% of total appropriations. Anticipated capital costs are for improvements at the
Depot Coffee House, a Youth Center operated by the City. Staff was instructed to keep capital items at a
minimum as funding restrictions continue to present challenges in budgeting. In addition the City
allocates equipment replacement costs to its general and special revenue funds to ensure that resources
are available for replacement of equipment when scheduled or necessary. The charges for equipment
replacement are recorded in the materials supplies and services categories as they do not directly relate
to specific capital outlay expenditures but rather the cost of using city assets.
Debt service appropriations in 2012 decreased 9.3% as refunding bonds sold in late 2010 were called in
2011 and in 2012 debt payments returned to regular scheduled payments. Total appropriations for 2012
are $4,192,276 or 19.93% and include debt paid within the Enterprise Funds. Another 3.37% of
appropriations are for depreciation of property and equipment.
The six largest programs of the City in 2012 account for 88% of the appropriations budget and are as
follows:
Public Safety 5.5 million
Utilities (water, sewer, storm sewer, refuse) 4.7 million
General Government 2.4 million
Debt Service 2.4 million
Public Works 2.3 million
Recreation 1.8 million
2012 BUDGET
34
CITY OF HOPKINS
2012 BUDGET
35
CITY OF HOPKINS
REVENUES - ALL FUNDS
COMPARATIVE ANALYSIS BY SOURCE
ADOPTED
2009201020112012
SOURCEACTUALACTUALACTUALBUDGET
Current Revenues
PROPERTY TAX$9,280,751$9,795,317$9,944,750$10,370,491
TAX INCREMENT1,586,7722,147,0072,240,1782,245,300
SPECIAL ASSESSMENTS675,770672,785658,437552,000
LICENSE, PERMITS & FINES770,995565,347660,579509,315
INTERGOVERNMENTAL REVENUE762,240683,376721,687670,230
CHARGES FOR CURRENT SERVICES1,527,4611,477,4291,227,2341,233,983
INTEREST ON INVESTMENTS140,35667,65148,15648,345
UTILITY SERVICE CHARGES4,560,5784,720,9424,781,9385,140,000
FRANCHISE FEES487,312483,754499,238490,000
OTHER REVENUES268,080299,497698,878421,367
TOTAL CURRENT REVENUES$20,060,315$20,913,105$21,481,075$21,681,031
Other Financing Sources1,038,8758,114,632925,046 837,412
TOTAL REVENUES$21,099,190$29,027,737$22,406,121$22,518,443
Less: Inter-Fund Transfers1,038,8753,599,632925,046837,412
TOTAL REVENUES$20,060,315$25,428,105$21,481,075$21,681,031
EXPENDITURES/EXPENSES - ALL FUNDS
COMPARATIVE ANALYSIS BY OBJECTIVE
ADOPTED
2009201020112012
OBJECTIVEACTUALACTUALACTUALBUDGET
Current Expenditures/Expenses
SALARIES AND EMPLOYEE BENEFITS$9,841,235$9,956,828$10,082,550$10,338,913
MATERIALS, SUPPLIES AND SERVICES5,521,4036,537,0318,257,1975,790,094
CAPITAL OUTLAY108,439241,33558,5195,000
DEPRECIATION1,143,296686,501707,138709,000
DEBT REPAYMENT4,073,1023,692,0994,621,6574,192,276
TOTAL$20,687,475$21,113,794$23,727,061$21,035,283
Other Financing Uses
833,7567,807,437875,897633,780
TOTAL EXPENDITURES$21,521,231$28,921,231$24,602,958$21,669,063
2012 BUDGET
36
CITY OF HOPKINS
PROPERTY TAXES
Tax Capacity & Market Values
The growth in tax capacity from 2002 thru 2010
reflects overall increased market value of
property in Hopkins from redevelopment. In
2002 the affects of the changes implemented by
the state on property classifications is evident.
Although market values in Hopkins rose by 10%
in 2002, the tax capacity dropped over $5
million dollars. To the right depicts tax capacity
value over the last twelve years. Despite
market conditions Hopkins continued to have
growth due to commercial development that
was already in place when the market turned.
One significant development added over $40
million to the tax base and several smaller
projects were completed in 2008-2010 also
adding to the tax base. Like the rest of the
country Hopkins residential housing values
have been falling over the last two years so any
gains as a result of commercial development has been tempered by the fall of residential housing values.
One bright spot on the horizon is that Hopkins has a mixed use residential/commercial development that
broke ground in late 2011. This project will add approximately $6 million in market value when completed
in 2012.
The City of Hopkins had been experiencing steady growth in its residential property values, however in
the last several years Hopkins residential values like values across the country, have fallen. One goal of
the city council is to preserve the current housing stock and promote housing growth. While the values
have fallen we do expect them to increase in the future. Other property classes primarily commercial
have increased which has mitigated the overall decrease in market values
.
2012 BUDGET
37
CITY OF HOPKINS
Changes in property values
The chart at the left shows the percentage of
homeowners that saw value changes in their
property. Many saw decreases in their
property values, 59.75%, however a
significant percentage, 40.43% had between
.1% - 19.9% increases in values, a hopeful
sign that some home values may once again
be on the increase.
The City’s levy is allocated against the tax base along with the levies for the school district, county and
miscellaneous government entities. An average home in Hopkins in 2012 is valued at $225,000. Total
taxes of $3,360 on an average home in Hopkins helps pay for all levels of governmental services.
City Property Tax Levy
Shown to the left is the annual cost
CITY
of taxes on a home valued at
$225,000 assuming the value of
the home did not change. Starting
with 2005 city taxes fell as we
experiences commercial growth
and following several years of
minimal change city taxes have
started to increase. The large
increase in 2011 is primarily due to
the change in the fiscal disparities
program as Hopkins became a net
contributor following several years
as a net recipient. The fiscal
disparities program shares
commercial growth across the
Minneapolis/St. Paul metropolitan area with cities having little or no growth getting more from the pool
than cities that have had commercial growth. Due to Hopkins’ $40 million commercial development
project and being one of the few cities with any significant commercial activity we became a net
contributor to the program. This shifted a portion of our tax base into the pool resulting in higher taxes for
Hopkins residents.
This residential property owner in Hopkins will experience an $84 increase in City property taxes in 2011.
The total City taxes on a $225,000 home would be $1,334 in 2012 as compared to $1,252 in 2011.
2012 BUDGET
38
CITY OF HOPKINS
Shown below is a summary of annual costs an average homeowner would expect to pay living in
Hopkins. Water and sewer rates were increased for 2012 as provided by the Utility Master Plan. As
stated earlier in this document this will provide needed funds for necessary infrastructure improvements.
Refuse rates are analyzed each year and if necessary are only increased every couple of years and were
not increased for 2012. The storm sewer rate is not expected to increase in the near future. Hopkins
rd
utility rates continue to rank in the lower 1/3 of the Minneapolis/St. Paul metropolitan area.
Monthly Service Cost
City of Hopkins Average Annual Service Costs
2012 Annual Property Tax Cost (average home)
on an Average Home.
Council$8.78
Administrative Services$59.96
20122011
Finance$25.07
City Property Taxes$1,333.92$1,248.00
Legal$2.56
Water - Consumption
Municipal Building$37.62
7,500 gallons a month
Community Services$77.76
$176.40
$1.96/1,000 gallons
Police$523.20
$171.00
$1.90/1,000 gallons
Fire$90.99
Public Works$262.98
Sewer - Consumption
Recreation$26.21
7,500 gallons a month
Activity Center$33.33
$337.44
$3.75/1,000 gallons
Planning and Community Development$15.89
$324.00
$3.60/1,000 gallons
Unallocated $2.58
Refuse Collection$238.20$238.20
Debt$40.96
Debt on Facility Project$126.01
Storm Sewer$60.00$60.00
Annual Cost for City Services$1,333.92
Franchise Fees$40.80$24.00
Total$2,186.76$2,065.20
City Levy – By Purpose
20122011
General Fund$8,784,091$8,539,0642.87%increase
Debt$1,306,400$1,241,0005.27%increase
PERA$35,500$35,5000.00%no change
MVHC Unallotment$0$222,850-100.00%decrease
Capital$125,000$100,00025.00%increase
Total Levy$10,250,991$10,138,4141.11%increase
In 2012 the City continued its property tax levy for the purpose of funding the debt for the construction of
the new fire station, replacing the public works storage facility and remodeling the police station. In 2012
levy limits were again removed by the state legislature allowing for more flexibility by the taxing
jurisdictions. The Market Value Homestead Credit (MVHC) program was eliminated removing the need
for this levy.
City tax capacity rates of 58.624% result in payments of $1,334 annually or approximately $111 per
month for the average homeowner. Net property tax costs by program, was developed by crediting
related revenues against appropriate programs expenditures.
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39
CITY OF HOPKINS
Net annual property tax costs for program budgets
Streets & Park
Facilities Debt
Police Protection
Maintenance
$126.01
$523.2
$262.98
Fire Protection
Council & Other Debt
$90.99
Administration$40.96
$71.32
Assessing, Inspections
Building MaintenanceActivity Center
&
$37.62$33.33
City Clerk
$77.76
Legal
Planning &
Finance
Recreation
$2.56
Zoning
$25.07
$26.21
$15.89
The City’s overall net levy increase is 1.11%. The general fund gross levy increased in 2012 by 2.87% or
$245,027. The debt levy decreased in 2012 by $65,000 as debt requirement changed. The levy for
unallotted MVHC decreased by 100% as the program was eliminated and the levy no longer needed.
Finally the capital levy was increased by $25,000 to provide for facility capital needs. The total levy
increase for 2012 is $112,577.
2012 BUDGET
40
CITY OF HOPKINS
Shown to the left are the
PRINCIPAL TAXPAYERS
main taxpayers in the City of
Percentage
Hopkins and their
Taxof Total Tax
percentage of total tax
TaxpayerType of BusinessCapacityCapacity
capacity. The largest
taxpayer comprises 9.54%
Super ValuGrocery Warehouses$1,861,7839.54%
of total tax capacity and the
American Fund US Invest LPReal Estate$1,675,4168.59%
next largest taxpayer
Excelsior Crossings Invst LLCAgriculture$1,574,4888.07%
comprises 8.59%. The city
Cargill, Inc.Agriculture$686,8733.52%
has a diverse and stable tax
Duke Realty LTD PartnershipOffice/Warehouses420,9112.16%
base, which provides the
Hopkins Real Estate LLCCar Dealership383,5571.97%
city with assurance that tax
City Center Ventures LLCFitness Center356,3661.83%
revenues will remain stable
Hines Reit Mpls Ind, LLCManagement Services351,1941.80%
against the loss of a
Southwest Real Estate, Inc.Apartments341,6491.75%
significant taxpayer.
Oak Ridge Country ClubGolf Course322,0511.65%
Ramsgate ApartmentsApartments318,7861.63%
EDCO ProductsManufactoring266,6391.37%
Continental Decatur, LLCApartments258,8391.33%
Venturian Place, LLCCommercial Condo's254,7191.31%
The Luther Company, LLCCar Dealership241,6011.24%
City's Total Tax Capacity$19,512,121
PRINCIPAL EMPLOYERS
Percentage
of Total
TaxpayerType of BusinessEmployeesEmployment
CargillFood, agricultural, financial and industrial2,35017.279%
SuperValuGrocery distributor1,2659.301%
GE Water & Process TechnologiesWater systems solutions5504.044%
ThermotechAutomotive Products2351.728%
ISD 270 HopkinsSchool2151.581%
Augustana Chapel View Care CenterHealth Care Services2101.544%
Oak Ridge Country ClubCounty/Golf Club2041.500%
Rudy Luther's Hopkins HondaCar dealership2001.471%
Hopkins Care CenterHealth Care Services1250.919%
City of HopkinsMunicipal Government1100.809%
Major employers in Hopkins include Cargill an international producer and marketer of food, agricultural,
financial and industrial products, followed by Super Valu, a grocery distribution warehouse facility and GE
Water & Process Technologies. While these three organizations employ almost 31% of the workforce in
Hopkins the City has a diverse group of employers who have had a long-term presence in the City.
Changes in Fund Balance
Major Funds
Fund balance is defined as the difference between a fund’s assets and liabilities. Adequate fund balance
is necessary to have funds for emergency or unexpected events, to enhance the City’s financial position
2012 BUDGET
41
CITY OF HOPKINS
and bond ratings, to provide cash for operations prior to receipt of tax revenues and to maximize
investment earnings.
Working capital balance, defined as current assets less current liabilities is carefully monitored to ensure
enough financial flexibility to meet both short and long-term goals for each fund.
Estimated
YE 2011
Fund
Balance/% Change$ ChangeReason for
WorkingEndingin Fundin FundGreater than
Fund NameCapital*RevenuesExpendituresBalanceBalanceBalance10% Variance
Major Funds
General Fund$4,340,091$10,556,525$10,556,525$4,340,0910.00%$0
Municipal State 1,274,191382,058250,0001,406,24910.36%132,058One small MSA project
Aid Capital is scheduled for 2012,
Project Fundhowever our state
allotment will be received
based on past projects
that were not fully funded.
Permanent 133,1553,394,8812,306,7181,221,318817.22%1,088,163Bonds are scheduled to
Improvement be sold in 2012 for the
Revolving Fund2012 and 2013 projects.
Housing Improv 748,415383,300324,667807,0487.83%58,633
Refunding Bonds
of 2009B Debt
Service Fund
Taxable GO 382,704170,500146,157407,0476.36%24,343
Refunding Bonds
of 2005B Debt
Service Fund
Water Enterprise (218,363)1,387,8701,185,053(15,546)-92.88%202,817No significant capital
Fund *projects are planned for
2012 helping to rebuild
negative working cash.
Sewer Enterprise 184,8812,156,5001,946,348395,033113.67%210,152No significant capital
Fund *projects are planned for
2012 allowing working
capital to build for future
scheduled projects.
Storm Sewer 530,548811,340428,621913,26772.14%382,719No significant capital
Enterprise Fund *projects are planned for
2012. However several
large projects are in the
CIP for the next 3-5
years.
Pavilion (12,394)361,180351,005(2,219)-82.10%10,175No capital items are
Enterprise Fund *planned for 2012 and
expenditures were
reduced to work towards
eliminating negative
working capital.
The general fund added approximately $86,800 to its fund balance in 2011. This was accomplished by all
departments managing their budgets conservatively, reducing or eliminating expenses when appropriate
and eliminating non-essential capital items. The 2012 budget was adopted with 0% wage increases and
2012 BUDGET
42
CITY OF HOPKINS
a continuation of conservative budgeting. This is done to keep the levy increase at a minimum
recognizing that the economic challenges faced by our taxpayers continue. The general fund is on target
with its fund balance goal of 42% of prior year’s expenditures and is at 42.1% of expenditures. This has
been accomplished by the reductions identified above and all department managers being particularly
conscious of their budgets. Staff continues to work to address how to improve the financial position so
that we maintain our fund balance goal. This may involve new or revised revenue options, expenditure
adjustments or a combination of all these options.
The Municipal State Aid (MSA) Capital Projects Fund has a significant receivable due from the State of
Minnesota for the Excelsior Boulevard project. These funds are released as the City is awarded its
allotment each year. In addition other street projects that are MSA eligible will be in the queue for funding
once the receivable is paid down by the State. In 2012 $360,705 was added to the fund balance.
Projects scheduled for 2012 include one small project totaling $250,000.
The Permanent Improvement Revolving Fund will increase its fund balance in 2012 as bonds are sold for
the 2012 and 2013 street projects. These funds will be expended by the end of 2013. Hopkins has a
policy of selling improvement bonds approximately every two years for two years’ worth of projects to
minimize bond issuance costs.
The Housing Improvement Refunding Bonds of 2009B meets its fund balance requirements as set forth in
the debt covenant.
The Taxable Tax Increment Bonds of 2005B meets its fund balance requirements as set forth in the debt
covenant.
The Water Enterprise Fund’s working capital dipped into the negative in 2011 as the water meter
replacement plan was accelerated. We have now replaced 2/3rds of the meters in three years when the
rd
original plan called for five. We expect that the remaining 1/3 of the meters will be replaced in 2012.
The increases implemented pursuant to the Utility Master Plan that was approved in 2007 continue to
2012 with a $0.06 increase in rates. The plan calls for annual incremental increases in water rates to
adequately provide for operations, debt retirement and capital projects. The plan was reviewed in 2009
and in 2011 with slight modifications made in 2011. It is next scheduled for review in 2013 at which time
the plan may again be amended.
The Sewer Enterprise Fund’s working capital continues to improve as the capital demands on the fund
have been reduced for a couple of years. The increases implemented pursuant to the Utility Master
Plan that was approved in 2007 continue to 2012 with a $0.15 increase in rates. The plan calls for annual
incremental increases in sewer rates to adequately provide for operations, and capital projects, however
fees paid to the Metropolitan Council for wastewater treatment costs have risen faster than projected.
Staff periodically reviews and updates the Utility Master Plan to ensure the goals of the plan are being
met The plan was reviewed in 2009 and in 2011 with slight modifications made in 2011. It is next
scheduled for review in 2013 at which time the plan may again be amended
The Storm Sewer Enterprise Fund’s working capital increased in 2012 as a result of smaller capital
projects and the final rate increase implemented pursuant to the Utility Master Plan that was approved in
2007. The system continues to set funds aside for upcoming capital projects that are scheduled in the
Utility Master Plan.
The Pavilion Ice Arena’s expenditures continue to exceed revenues; however staff is actively marketing the
facility to various groups to increase off season rental income. These efforts are paying off as rental bookings
are up for 2011 and the facility is seeing repeat bookings. The facility has debt from facility enhancements
requested by the Hockey Associations that is being paid back pursuant to an amortization schedule; however
these enhancements used a significant portion of the funds working capital. Projections show the working
capital in the black by 2015.
2012 BUDGET
43
CITY OF HOPKINS
Non-Major Funds
Estimated
YE 2011
Fund
Balance/% Change$ ChangeReason for
WorkingEndingin Fundin FundGreater than
Fund NameCapital*RevenuesExpendituresBalanceBalanceBalance10% Variance
Non-Major Funds
Special Revenue Funds
Chemical (45,445)45,00045,000(45,445)0.00%0
Assessment
Economic 2,572,335188,500268,5532,492,282-3.11%(80,053)
Development
Special
Revenue Fund
Parking170,97588,50088,130171,3450.22%370
Communicatio400,586201,500210,026392,060-2.13%(8,526)
ns
Depot Coffee 13,941130,000120,17523,76670.48%9,825Expenditures were
Housereduced to rebuild fund
balance due to reduction
of grant income
Art Center(1,091,813)781,247779,452(1,090,018)0.16%1,795
Tax Increment 889,0272,264,0242,078,8101,074,24120.83%185,214Current collections are
Funds being accumulated to be
(aggregate)used for future tax
increment project costs
throughout all districts.
Debt Service 3,024,0431,986,3371,922,7053,087,6752.10%63,632
Funds
(aggregate)
Enterprise
Refuse *440,964975,360873,976542,34822.99%101,384Refuse rates were
adjusted to plan for future
equipment needs.
The Chemical Assessment fund is part of the State Chemical Assessment Team program where seven
teams are placed around the state to respond to hazardous waste calls. Hopkins has one of the teams
that is supported by the Fire Department and fully funded by the state. The expenditures are reimbursed
in full by the state, however some costs remain unreimbursed. In 2011 a portion of those unreimbursed
costs were absorbed by the General Fund Fire Department budget and we continue working to resolve
the remaining shortfall. We expect this issue to be cleared up in 2012.
The Economic Development fund continues to have expenditures that exceed revenues and each year
uses a portion of its fund balance. The main source of income is a development tax levy which has
increased each year. There is a significant fund balance in this fund that is available for economic
development but the long term goal is to ensure that revenues are adequate for planned expenditures.
The Parking fund fund balance will remain stable in 2012 as no large maintenance projects are planned.
Parking permit fees were increased in 2012 to ensure revenues were adequate for the operation of the
parking ramp and the various city lots. The city will need to increase parking fees by approximately 10%
every other year to provide adequate funds to maintain the parking lots and cover operations.
The Communication fund continues to support the advertising and promotion of the Art Center. The city
has a cooperative agreement with the City of Golden Valley to share the web and newsletter editor
position which is funded with cable TV franchise fees. The council and staff continue to work hard at
2012 BUDGET
44
CITY OF HOPKINS
relieving the Art Center promotional activity expense burden from the communication fund. Currently this
fund exceeds its fund balance goals however a small amount will be used to meet current expenditures.
The Depot Coffee House is an alcohol free environment for area teens that provides specific
programming of interest to them. The Depot Coffee House Youth Project has been extremely successful
in obtaining private foundation grants to continue its mission however grants are becoming more difficult
to obtain. After outsourcing the coffee shop portion of the Youth Center it was brought back under the
Youth Project’s management. The teens are excited to be involved in all aspects of the business while
learning vital business skills. In conjunction with the coffee business we offer rental of the facility when
not used by the youth and we anticipate increased revenues from that source that will supplement the
budget, In addition both Hopkins and Minnetonka committed financing to ensure the continued success
of the Depot Coffee House.
The Art Center has yet to meet its fund balance goals due to the amount of debt as a result of building the
facility in the mid-1990’s. The Art Center has long-term lease arrangements with a theater company, the
school district and an arts group that fund operations. It also receives supporting transfers from the
Economic Development and Communication funds. In 2011 due to staff vacancy and a retirement the
City evaluated the management structure of the Arts Center and hired a Director with specific arts
background and management experience. The Arts Center is has been evaluating past programming
and is looking at trying new performance and artist options that will appeal to a wide audience. The Arts
Center is working to retire its debt but is several years away from its targeted fund balance.
Tax Increment fund balance may be used to retire tax increment debt early. Currently all tax increment
funds meet their combined fund balance goals.
Debt Service fund balance may be used to retire general obligation debt. All debt service funds meet
their debt service needs.
The Refuse Enterprise Fund has several programs that are subsidized by the refuse rates. The City has
explored charging separate fees for these services but has met with resistance from the public. Staff continues
to explore options for having these programs generate at least some revenue. Refuse rates were increased in
2011 and recycling rates were increased for 2012.
Debt Overview
The City of Hopkins has been conservative in its debt issuance practices and holds Standard and Poor’s’
AA and Moody’s A+ G.O. debt ratings. The city was very pleased to receive a bond rating upgrade by
Standard and Poor’s from AA- to AA in conjunction with the December 2009 bond sale which was
reaffirmed in November 2010. Standard and Poor’s stated that this is based on the city’s maintenance of
very strong reserves and “good” Financial Management Assessment. The City’s total outstanding debt on
December 31, 2011, was $25,680,000. After reducing the outstanding debt by the amount supported by
utilities, and special fees, the per capita debt at December 31, 2011 is $463.
The total debt principal and interest due in 2012 is $2,971,443, of which $1,306,400 is raised through
direct tax levy. The remaining principal and interest is paid with refunding bonds, direct fees, utility fees,
tax increments, and special assessments. As depicted in the graph on the following page debt service
requirements continue to decline steadily throughout the remaining terms of the bonds. The requirements
drop to $1,699,251 in 2022 and to $574,278 in 2024 before the final issue matures in 2026. The ability to
retire 85% of the City’s debt in the next ten years is a major strength. The City is planning on issuing GO
Improvement Bonds for the 2012-2013 street improvements in 2012. The actual amount to be bonded
has not yet been finalized but will likely be around $2,000,000 and will include as revenue sources a tax
levy and special assessments.
2012 BUDGET
45
CITY OF HOPKINS
The graph below illustrates the retirement of debt (principal and interest) in years 2012 through 2026.
Minnesota State law limits the
amount of G.O. debt for any
municipality to 3% of market
value, estimated to be
$1,526,916,700 in 2011. This
limitation provides reasonable
assurance of the municipality’s
ability to pay. The legal debt
limit for Hopkins is $45,807,501;
projected debt subject to the
legal limit for Hopkins is
$10,190,000 or 22% of total debt
limit allowed.
OUTSTANDING DEBT AND PURPOSE
2010AGO Improvement BondsStreet Improvements2,710,000$
2010BGO Refunding BondsCounty Road 3 Improvements Phase II
(2002B), Street Improvements (2002A),
Sewer (2003A)2,680,000$
2009AGO Revenue BondsWater & Sewer Improvements and
Refunding of 2000 Water and 1999C
Storm Sewer Bonds2,930,000$
2009BGO Taxable Housing Improvement Refunding 1999A & 1999B Housing
RefundingImprovement Bonds2,645,000$
2007AGO Capital Improvement Plan BondsFire Station & Public Works Storage
Facility
$ 8,005,000
2007BGO Improvement BondsStreet Improvements1,455,000$
2005AGO Tax Increment RefundingOaks of Mainstreet Redevelopment490,000$
2005AGO Tax Increment RefundingCounty Road 3 Improvements Phase I-$
2005BTaxable General ObligationWestbrooke Patio Homes Improvements865,000$
2003Public Facilities Lease Revenue BondsPolice Station Expansion and Remodeling
$ 2,185,000
2002AImprovement Revolving BondsStreet Improvements1,715,000$
$25,680,000
Total Outstanding Debt December 31, 2011
2012 BUDGET
46
CITY OF HOPKINS
SCHEDULE OF DEBT SERVICE REQUIREMENTS – ALL FUNDS
TotalSpecial Assmnt BondsTax Increment BondsRevenue Bonds
PrincipalInterestPrincipalInterestPrincipalInterestPrincipalInterest
20122,085,000 886,433 200,000 125,365 440,000 116,840 450,000 100,598
20132,170,000 790,805 210,000 83,201 455,000 107,334 470,000 92,285
20142,155,000 691,687 240,000 42,296 365,000 97,228 475,000 82,573
20152,215,000 621,843 240,000 37,040 380,000 86,628 485,000 70,460
20162,000,000 549,949 260,000 31,103 390,000 75,221 185,000 61,548
20171,945,000 479,239 150,000 26,603 400,000 63,028 185,000 56,673
20182,010,000 405,526 150,000 23,790 415,000 49,921 190,000 51,248
20191,700,000 335,984 160,000 20,490 185,000 41,046 200,000 45,416
20201,760,000 270,817 160,000 16,730 190,000 36,638 205,000 38,905
20211,840,000 200,871 170,000 12,518 200,000 31,660 215,000 31,665
20221,565,000 134,251 175,000 7,815 180,000 26,490 215,000 24,085
20231,640,000 71,731 185,000 2,683 190,000 21,215 230,000 16,133
2024545,000 29,278 190,000 15,610 145,000 9,100
2025355,000 12,760 200,000 9,660 155,000 3,100
2026205,000 3,280 205,000 3,280
$ 5,484,45224,190,000$ 2,300,000$ 429,633$ 4,385,000$ 781,798$ 3,805,000$ 683,786$
Housing Fee BondsG.O Bonds RevenueG.O Bonds
PrincipalInterestPrincipalInterestPrincipalInterest
2012335,000 133,325 135,000 82,281 525,000 328,024
2013345,000 123,650 140,000 77,811 550,000 306,524
2014360,000 112,413 145,000 73,054 570,000 284,124
2015370,000 99,565 145,000 68,070 595,000 260,080
2016390,000 85,075 155,000 62,742 620,000 234,261
2017405,000 68,604 160,000 56,953 645,000 207,380
2018415,000 50,461 165,000 50,776 675,000 179,330
2019285,000 34,720 170,000 44,200 700,000 150,111
2020295,000 21,665 180,000 37,155 730,000 119,724
2021310,000 7,440 185,000 29,717 760,000 87,871
2022195,000 21,830 800,000 54,031
2023200,000 13,435 835,000 18,266
2024210,000 4,568
2025
2025
$ 736,9183,510,000$ 2,185,000$ 622,592$ 8,005,000$ 2,229,726$
2012 BUDGET
47
CITY OF HOPKINS
The following is a schedule of the City’s debt by major and non-major funds. Enterprise Fund debt
consists of water, sewer and storm sewer debt. Debt Service Fund debt includes, tax increment debt,
special assessment debt, and capital projects debt. All enterprise fund debt is in major funds.
SCHEDULE OF DEBT SERVICE REQUIREMENTS – MAJOR AND NON-MAJOR FUNDS
Major Enterprise Fund Bonds
Total - All FundsWater Fund BondsSewer Fund BondsStorm Sewer BondsTotal Enterprise Funds
PrincipalInterestPrincipalInterestPrincipalInterestPrincipalInterestPrincipalInterest
20122,085,000 886,433 210,000 41,125 60,000 32,650 180,000 26,823 450,000 100,598
20132,170,000 790,805 220,000 33,425 60,000 31,450 190,000 27,410 470,000 92,285
20142,155,000 691,687 225,000 31,812 60,000 30,100 190,000 20,661 475,000 82,573
20152,215,000 621,843 230,000 25,500 60,000 28,450 195,000 16,510 485,000 70,460
20162,000,000 549,949 50,000 21,350 65,000 26,575 70,000 13,623 185,000 61,548
20171,945,000 479,239 50,000 19,725 65,000 24,462 70,000 12,486 185,000 56,673
20182,010,000 405,526 55,000 17,887 65,000 22,188 70,000 11,173 190,000 51,248
20191,700,000 335,984 55,000 15,963 70,000 19,825 75,000 9,628 200,000 45,416
20201,760,000 270,817 55,000 13,900 70,000 17,200 80,000 7,805 205,000 38,905
20211,840,000 200,871 60,000 11,600 75,000 14,300 80,000 5,765 215,000 31,665
20221,565,000 134,251 60,000 9,200 75,000 11,300 80,000 3,585 215,000 24,085
20231,640,000 71,731 65,000 6,700 80,000 8,200 85,000 1,233 230,000 16,133
2024545,000 29,278 65,000 4,100 80,000 5,000 - - 145,000 9,100
2025355,000 12,760 70,000 1,400 85,000 1,700 - - 155,000 3,100
2026205,000 3,280 - - - - - - - -
$ 5,484,45224,190,000$ 1,470,000$ 253,687$ 970,000$ 273,400$ 1,365,000$ 156,699$ 3,805,000$ 683,786$
Major FundNon-Major Funds - Aggregate
Hsg Imprv Rfdg Bds of 2009BTaxable Tax Incr Bonds 2005BDebt Service Fund BondsTotal Debt Service Fund
PrincipalInterestPrincipalInterestPrincipalInterestPrincipalInterest
2012230,000 355,098 105,000 40,258 1,300,000 390,480 1,635,000 785,835
2013235,000 88,473 110,000 35,178 1,355,000 574,870 1,700,000 698,520
2014245,000 82,636 115,000 29,776 1,320,000 496,702 1,680,000 609,114
2015250,000 75,518 120,000 24,048 1,360,000 451,818 1,730,000 551,383
2016260,000 67,218 130,000 17,858 1,425,000 403,327 1,815,000 488,402
2017265,000 57,566 140,000 11,038 1,355,000 353,963 1,760,000 422,567
2018270,000 46,728 145,000 3,734 1,405,000 303,817 1,820,000 354,279
2019285,000 34,720 - - 1,215,000 255,847 1,500,000 290,567
2020295,000 21,665 - - 1,260,000 210,247 1,555,000 231,912
2021310,000 7,440 - - 1,315,000 161,766 1,625,000 169,206
2022- - - - 1,350,000 110,166 1,350,000 110,166
2023- - - - 1,410,000 55,599 1,410,000 55,599
2024- - - - 400,000 20,178 400,000 20,178
2025- - - - 200,000 9,660 200,000 9,660
2026- - - - 205,000 3,280 205,000 3,280
$ 837,0602,645,000$ 865,000$ 161,888$ 16,875,000$ 3,801,718$ 20,385,000$ 4,800,666$
2012 BUDGET
48
CITY OF HOPKINS
Through the visioning process the City has discovered that there are many community needs that the City
of Hopkins must meet. The future debt capacity will allow the City to issue debt to provide for our
community’s needs and desires while keeping property taxes reasonable.
Principal and interest payments for the City are projected to stay fairly level over the next
several years before dropping in 2016 and again in 2024.
CAPITAL EXPENDITURES
Capital Improvement Plan
The Capital Improvement Plan (CIP) is a five-year schedule or plan for capital improvement expenditures
in excess of $10,000 and having a useful life of five or more years. The Capital Improvement Plan
process begins with departments editing and updating existing plans from previous years and adding or
deleting projects. Once this is completed, finance does an analysis of funding requirements and any
related prioritization is done by the city manager. The analysis includes a review of projected working
capital amounts available for the projects, any operating cost adjustments as a result of the improvement
and the impact of future funding needs is determined. The mayor and council then use the compiled
information in the CIP along with the results of public discussion, to determine which projects are to
proceed and exactly how they will be funded. Once the CIP is approved the projects for the following
year are placed in the appropriate budget. The complete CIP is posted on the city’s website and includes
details of each project, the funding sources and a city map showing the street projects for the next five
years color coded by project year.
2012 BUDGET
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CITY OF HOPKINS
2012 Capital Improvement Projects
Building Improvements – Scheduled for 2012 is the replacement in the Hopkins Activity Center of the
existing low pressure steam boiler with two low pressure hot water boilers; replacement of existing air
conditioning rooftop units for the gymnasium with gas heat and air conditioning; replacement of existing
air conditioning fan coils with new condenser units and replacement of existing steam makeup unit for the
kitchen with gas fired makeup unit. Existing low pressure steam boiler is 30 years old and the supply
piping for this boiler unit is 60 years old. The rooftop air conditioning units are 24 years old. The
upgraded system will allow better control of HVAC systems and reduce energy costs by an estimated
20%. Existing kitchen would be modified to meet current code regulations.
The Hopkins Center for the Arts built in 1997 has been replacing the original carpet over the last three
years. The last area to have carpet replaced is the Stages Theater offices, ticket office, Arts Center
Director’s office and Programming Director’s office. There are no operational savings that result from this
project, however safety is an issue as carpet has exceeded its useful life, is significantly worn and can no
longer be maintained.
The City Hall Server Room will receive an upgrade to the air conditioning system. The current units in
place are not designed for the type of application being used. The new unit will bring in outside air for
cooling in the cooler months. The new unit would allow shutting down lower level air handler during
unoccupied times. This project also includes demolition of a portion of the dividing wall between the
server room and telephone room to improve the area for better control of cooling. Anticipated energy
savings are estimated at 15%.
Parks – Scheduled for 2012 is the replacement of Valley Park and Cottageville Park play equipment with
a current life of 20-25 years. The equipment is old, outdated and safety is an issue. Installation of the
new equipment will provide maintenance savings of approximately $2,000 per year. In addition three
park buildings are scheduled for roof replacement due to age and increased repairs. The current roofs
have exceeded their useful life and are leaking. Maintenance savings are estimated at $3,000 per year.
Also scheduled for 2012 are miscellaneous improvements to play equipment and park amenities in
various city parks as evaluated by the City Parks Department. Operational impacts are approximately
$10-20,000 in annual maintenance costs.
Pavilion Ice Arena – Scheduled for 2012 is the replacement of the arena’s bleacher infrared heating
system with a new efficient system. The current system is 18 years old and no longer produces adequate
heat due to deterioration of the major components. Energy savings is estimated at 10% in addition to a
greater satisfaction from user groups. Staff is exploring potential rebates from the energy company which
could lower the cost of the project for additional savings.
The Pavilion will also be replacing the three existing water heaters that are used to heat the ice
resurfacing water and replace them with a new water heating system. One of the three heaters is
unusable and the remaining two have corrosion and major scaling issues. All three water heaters are
original to the building built in 1990. The new energy efficient system is expected to save approximately
$4,000 a year in energy costs and allow for quicker ice resurfacing during hockey games thus allowing for
more efficient game time.
Street & Pavement Management – A funding and implementation plan for repair and maintenance of
Hopkins roadways exists. Needs are identified and funded through State Aids, special assessments,
utilities, tax increments and annual levies. This program identifies the most opportune time to repair
streets. In 2012 the City anticipates spending approximately $1,800,000 on street improvements.
Projects scheduled are detailed in the city’s CIP which is posted on the website. A proactive pavement
management and infrastructure improvement program aids in keeping public works maintenance costs to
a reasonable level and as a result of the city’s program, maintenance costs have remained relatively
stable over the last five years. Planned street reconstruction costs will annually save the city an
estimated $25,000 in sealcoating and crack seal expenses.
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50
CITY OF HOPKINS
nd
A landscaped buffer on 2 Avenue will be replaced in 2012. The landscaped buffer is 30+ years old, the
spruce trees are dying and this right-of-way area needs landscaping. This improvement will save
approximately $2,000 a year in landscape maintenance costs.
th
Traffic Signals – In 2012 the city will upgrade traffic signals on Mainstreet at 11 Avenue with LED
lighting, countdown timers, controllers and audible signals for the visually impaired. There are no
operational savings as a result of this project; however this improvement will make this corner ADA
compliant. Signals at other Mainstreet intersections will also be improved with these same signals over
the next five years.
Utilities – Included in the CIP for 2012 is annual storm drainage maintenance in the form of concrete alley
repairs, water meter replacements in individual properties, along with upgrade of water, sewer and storm
sewer lines done in conjunction with residential street improvements. Operational impacts are reduced
maintenance costs within the utility funds estimated at $5-10,000 annually.
In addition planned for 2012 are lift station improvements and the installation of an emergency connection
with the City of Edina. This project will connect the cities of Hopkins and Edina water system to provide
mutual aid in the case of an emergency. There are no operational cost savings to this project.
CAPITAL IMPROVEMENT PROJECTS FOR 2012
Project Title
InvestmentProject Description
Hopkins Activity Center$355,000HVAC Upgrade
Hopkins Art Center$15,050Carpet replacement - Stages Theater area
City Hall Server Room$10,000Upgrade city hall server room air conditioning
Parks - Play Equipment$65,000Valley Park play equipment replacement
Parks - Play Equipment$45,000Cottageville Park - install play equipment
Park Buildings$15,000Re-roof three park buildings
Miscellaneous Park Improvements$10,000Improvements to various neighborhood parks
Residential Street Improvements$1,800,000Central Hopkins reclamation project
Citywide Concrete Alleys$135,000Alley improvements
Public Works - Railroad Quiet Zone$30,000Plan and design railroad quiet zone
Public Works - Signal Upgrades$250,000Upgrand signals on Mainstreet for ADA compliance
Pavilion - Bleacher Heating$38,000Arena bleacher heating upgrades
Pavilion - Ice Resurfacer$15,000Ice resurfacer heating system replacement
Public Works - Street$30,0002nd Ave berm replacement
Water Department $95,000Meter replacement
Water System Maintenance$75,000Upgrades done in conjunction with residential street
improvements
Sanitary Sewer System Maintenance$100,000Upgrades done in conjunction with residential street
improvements
Sanitary Sewer System Maintenance$15,000Lift station upgrades
Sanitary Sewer System Maintenance$20,000Emergency water connection with Edina
Storm Drainage System Maintenance$100,000Upgrades done in conjunction with residential street
improvements
Storm Drainage System Maintenance$250,000Cottageville Park - storm water improvements
Storm Drainage System Maintenance$18,000Concrete alley repairs
TOTAL$3,486,050
The projects described on the previous page are planned for 2012. The complete Capital Improvement
Plan (CIP) is five years. Both of the CIP and Equipment Replacement Plan (ERP) described on the
following page assist the City with budgeting.
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CITY OF HOPKINS
Equipment Replacement Plan
2012 Equipment Replacement
In addition to the CIP, the City also completes an Equipment Replacement Plan (ERP). The ERP is a
twenty-year forecast and a five-year plan of equipment needs within the City. In is intended to inform the
Council and citizens of the major equipment needs on the horizon. The first year of the plan becomes an
adopted equipment budget and relates to the operating budget of the equipment replacement fund, which
is approved on an annual basis. The remaining nineteen years represent an estimate of equipment
needs and funding capabilities of the City. Funding requirements vary from year to year. In order to
maintain a fairly consistent levy each year, the twenty-year schedule is projected with a 3% inflation factor
for operating expenses and a yearly average dollar capital expenditure of $801,400. Revenues for the
ERP are derived from charges to the departments that use the equipment and are based on the
equipment needs of the various departments over the twenty-year period.
The following items are in the 2012 ERP and have been approved for purchase in 2012.
Project TitleProject Description
Investment
Computer Replacements & $63,000Replacement and/or upgrades of staff computers, printers
Upgradesand scanners
Police Patrol Vehicles $69,200Marked patrol cars used by patrol officers to respond to calls,
enforce traffic laws and perform general patrol duties
Police Administrative Vehicle$28,800Police administrative and detective vehicle
Public Safety - Radios$15,000Portable and mobile radios used by police, fire and public
works departments to allow departments to communicate on
one frequency.
Fire - Aerial Truck$54,217Lease payment on portion of aerial truck financed in 2008
Fire - Extrication Tool$22,300Replacement of extrication tool, a hydraulic rescue and
extrication tool with spreader, cutters and hydraulic ram.
Public Works - 3/4 ton Truck$67,400Replacement of truck used by parks division of public works
for snow plowing, hauling and transportation.
Public Works - 1 ton Truck$34,700Used in street division for street and park maintenance and
light hauling.
Public Works - 1 ton Traffic $82,500Used by traffic division for signal and light pole maintenance.
Boom Truck
Public Works - Single Axel $127,400Used by all divisions of public works for heavy hauling, snow
Dump Truckplowing and sanding.
Public Works - Front End $172,000Replacement of 1991 front end loader and used by all
Loaderdivisions of public works.
Public Works - Misc Equip$22,900Purcahse of asphalt hot mix heating box and grass seed
appliator (overseeder). Additions to equipment.
TOTAL
$759,417
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CITY OF HOPKINS
2012 Other Budgeted Capital Expenditures
Along with the Capital Improvement and Equipment Replacement Plans the city has the following capital
items budgeted in the operating budgets of the General and Special Revenue Funds. The first year an
item is requested it must be funded within the department making the request. Once the item has been
funded it will be placed in the ERP for future replacement. All construction related capital items are
always placed in the CIP regardless of the funding source. Items with a value of $1,000 or greater are
defined as capital expenditures within the General and Special Revenue Funds. Items with a value of
$5,000 or more will be placed in the ERP for future replacement once funded by the department making
the request. The exception is capital items in the Chemical Assessment Team Special Revenue Fund,
which is fully funded by State of Minnesota HazMat grant dollars.
The following capital items have been budgeted in the General and Special Revenue Funds for 2012.
PROJECT TITLE2012
General Fund
No items for 2012$0all items requested were eliminated from 2012 budget
Special Revenue Funds
Depot Coffee House$5,000Sound/video technology to record performances
TOTAL$5,000
Total budgeted capital items from all funding sources totals $4,250,467 for 2012.
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53
CITY OF HOPKINS
GENERAL FUND BUDGET PROJECTIONS
ApprovedProjected
201120122013201420152016
SOURCEProjectedBudgetBudgetBudgetBudgetBudget
Current Revenues
Property Tax8,613,469$ 8,889,091$ 8,977,982$ 9,067,762$ 9,158,440$ 9,250,025$
Intergovernmental Revenues479,079 512,370 436,564 436,538 482,370 509,075
License, Permits and Fines634,315 485,615 675,000 700,000 710,000 710,000
Investment Earnings13,675 25,000 25,000 25,000 25,000 25,000
Charges for Current Services294,920 245,150 250,000 255,000 225,000 235,000
Other Revenue37,979 109,299 25,000 25,000 25,000 30,000
Franchise Fee289,188 290,000 300,000 310,000 325,000 325,000
Total Revenues
10,556,52510,362,625 10,689,546 10,819,300 10,950,810 11,084,100
Current Expenses
Salaries and Employee Benefits8,127,528 8,290,961 8,373,871 8,457,610 8,542,185 8,627,600
Materials, Supplies and Services2,128,358 2,255,564 2,300,675 2,346,690 2,393,625 2,441,500
Capital outlay7,277 - - - - -
Transfer Out10,000 10,000 15,000 15,000 15,000 15,000
Total Expenditures
10,556,52510,273,163 10,689,546 10,819,300 10,950,810 11,084,100
Change in Fund Balance89,462 - - - - -
Fund Balance4,231,233$ 4,231,233$ 4,231,233$ 4,231,233$ 4,231,233$ 4,231,233$
General Fund
Property tax revenue is the amount needed to fill the gap between budgeted revenues and
appropriations. The average increase in levy for the general fund for years 2012 through 2016 is
projected to be 1-2.0% which the City Council feels is responsible given the current economic situation.
This projection reflects an appropriation increase of 1.66% for 2012 and an average increase for years
2013-2016 of 1.2%. The actual amount for any particular year may be reduced through appropriation
cuts or new revenue sources. The city’s reliance on support from the state has significantly decreased
over the years as the state faced its budget challenges and reduced local support. At one time taxes were
less than 70% of total revenues. They now comprise 84%. The city no longer relies on state support
when budgeting due to its uncertainty.
Tax base growth is used as a guide in keeping the property tax increase to a reasonable level. Due to
recent economic conditions the market value will have minimal if any growth. However, the city is working
with developers on several redevelopment projects that will contribute to the increase in the tax base
despite what current market trends indicate. Therefore Hopkins tax base will most likely stay stable or
see a minimal overall increase.
Franchise fees – The City implemented an electric and gas utility franchise fee in 2004 to help offset the
amount of tax levy needed to fund general operations. The franchise fee has an optional sunset clause
after two years but has been renewed for two additional years in 2007, 2009 and 2011. The franchise fee
2012 BUDGET
54
CITY OF HOPKINS
is set to expire December 31, 2013 and staff will be recommending it be renewed for two additional years.
The franchise fee is reviewed annually by the City Council and along with staff continues to analyze its
usefulness. An alternative to the flat fee based franchise is a fee based on percentages and staff will look
at moving in that direction for the future.
Intergovernmental revenue, which decreased substantially in 2003 and 2004, leveled off in 2005 and was
stable over the next several years. Following the state aid cuts of 2003 and 2004 funds received by the
City of Hopkins from the State have remained the same until December 2008 when the second half
MVHC payment was cut due to the state deficit. In 2004, the City lost the remainder of its local
government aid except $50,000, which is used to assist with the operations of the Art Center. In 2008 the
second half payment was unallotted and no funds have been received from this source since that date.
Local government aid is derived from sales tax revenues and is allocated by the state legislature. Each
year the State reviews its ability to make payments of Local Government Aid (LGA) and the amount can
increase or decrease based upon State Legislative action. Due to the states continued budget
challenges it is uncertain if this revenue stream will ever be reinstated and therefore the city no longer
relies on this income when setting the annual budgets. Other significant forms of intergovernmental
revenue received by the city include police and fire aid, which is used to offset pension costs of the police
and fire departments and municipal state aid for streets. LGA payments formerly received were used by
the Hopkins Center for the Arts, a Special Revenue Fund.
Licenses, permits and fines include building permits are dependant on new construction and remodeling
projects. Based on projected new construction projects, historical information and economic conditions
revenues are expected to remain flat for 2012 with revenues continuing to show small increases in the
following years as. Fine revenue continues to be stable with slight increases due to implementation of
license violation and administrative citations.
Various programs throughout the City generate charges for services and a significant portion of this line
item is plan review, housing inspection fees and vacant property registrations. Charges are usually
increased by an inflationary rate but were held stable for the 2012 budget. Future projections are to
forecast an increase of 1% annually. Interest revenues have fallen drastically the last few years as
interest rates declined and as investment options for municipalities became limited. Interest revenue
projections for 2012 remain at a low level based on information from the city’s investment brokers.
The general fund, which accounts for one third of the City's operating expenses, has a revenue budget of
$10,556,525 and an appropriation budget of the same. The increase in appropriations over 2011 is
$170,969 or 1.66%. The budget was specifically prepared with the intention of meeting the budget goals,
while assuring efficiency and effectiveness in all positions.
For 2012, the budget was prepared with no new staffing, several positions left open for portions of the
year, a zero percentage wage increase for all employee groups, no general fund capital items, reduced
street maintenance expenses for road repairs, re-allocation of staff to non general fund activities and re-
organization of the recreation program. The enhanced medical response program implemented in 2007
will continue into 2012 as the program has allowed for greater efficiencies in the police department and
increased service to the public. In 2008 the City implemented a new rental licensing program and
brought on one new staff member. Hopkins consists of over 60% rental properties and in order to ensure
the housing stock is maintained to code all rental properties are required to be licensed and inspected.
Prior to 2008 the license fee structure did not allow for adequate staffing to inspect rental properties on a
scheduled basis. The rental fees were restructured and an additional staff person was hired. The
program is now meeting the inspection schedule while the fee structure ensures funding for the additional
staff person. Other budget considerations for 2012 are the cost of employee health insurance and state
mandated increases in employee pension funds along with normal inflationary increases. The council
attempts to balance maintaining the current level of services while meeting the increasing needs of the
public.
An emphasis remained on holding the line on the cost of current government services, while recognizing
the increased cost of providing those services. Departments were requested to provide financial
2012 BUDGET
55
CITY OF HOPKINS
information by programs within a department and the council spent considerable time reviewing that
information before adopting the budget.
The council and staff will continue to face budgetary challenges for the next few years as we strive to hold
taxes down while meeting the needs of the citizens. Staff continues to explore ways to contain costs and
develop new revenue sources so that we can maintain the quality of life Hopkins residents have come to
expect.
The chart to the left shows
2011 projected actual
expenditures along with
the 2012 approved budget
and projected budgets
from 2013 through 2016.
The general fund tax
levy rises in proportion
to general fund
expenditures. Currently
Hopkins relies on its
property taxes as its
major source of
revenue. In fact
property taxes account
for 82% of General
Fund revenues.
2012 BUDGET
56
CITY OF HOPKINS
General Fund Appropriation Budget Comparisons – By Department
Budget
2010201120112012$ Amount
ActualActualBudgetBudgetChangeChange
Council $ 62,355 $ 78,911 $ 71,547 $ 68,697 $ (2,850)-3.98%
Administrative Services 412,808 392,850 451,670 469,132 17,462 3.87%
Finance 196,490 213,136 203,243 209,726 6,483 3.19%
Legal 126,233 140,213 135,000 135,000 - 0.00%
Municipal Building 259,887 275,796 294,818 296,863 2,045 0.69%
Community Services 905,036 934,453 927,430 941,074 13,644 1.47%
Police 4,309,202 4,432,532 4,484,387 4,530,032 45,645 1.02%
Fire 963,389 859,115 838,258 855,424 17,166 2.05%
Public Works 2,037,469 2,289,066 2,174,400 2,198,677 24,277 1.12%
Recreation 503,534 524,920 533,192 528,864 (4,328)-0.81%
Planning & Economic Dev. 110,970 112,335 125,182 126,837 1,655 1.32%
Community Development - - - 85,999 85,999 0.00%
Unallocated 21,506 19,836 60,200 110,200 50,000 83.06%
TOTAL $9,908,879 $10,273,163 $10,299,327 $10,556,525 $257,198 2.50%
2012 Mayor & City Council
2012 BUDGET
57
GENERAL FUND BUDGET
Revenues and Expenditures
ActualActualActualBudgeBudgePercen
ttt
20092010201120112012Change
Revenues
Property Taxes$8,015,571 $8,498,409 $8,613,470 $8,630,564 $8,889,091 3.00%
Intergovernmental526,250 436,282 479,078 442,070 512,370 15.90%
Licenses, Permits and Fines747,207 541,872 634,315 515,290 485,615 -5.76%
Interest Earnings32,534 17,570 13,675 75,000 25,000 -66.67%
Charges for Services362,161 225,800 295,170 194,200 245,150 26.24%
Franchise Fees286,404 283,015 289,188 290,000 290,000
Miscellaneous28,617 31,425 37,729 21,400 109,299 410.74%
Transfer In - Operating50,000 - - - -
Use of Budget Reserves- - - 130,803 -
Total Revenues10,048,744 10,034,374 10,362,625 10,299,327 10,556,525 2.50%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages5,948,231 5,898,506 6,002,626 5,980,232 6,096,337 1.94%
Fringe Benefits1,987,977 2,192,695 2,124,902 2,183,567 2,194,624 0.51%
Materials, Supplies and Services
Professional & Technical Services747,244 712,086 803,298 734,517 764,365 4.06%
Utilities and Maintenance 744,213830,279 871,970 863,930 871,880 0.92%
Operations250,392 236,028 296,730 401,899 484,611 20.58%
City Support Services157,967 143,465 149,386 150,886 154,954 2.70%
Supplies and Materials624,682 599,820 692,035 667,250 654,870 -1.86%
Capital Outla
y
Buildings & Improvements- - - - -
Vehicles- - - - -
-- - - -
Office Furniture and Equipmen
t
2,169- 7,277 - -
Equipmen
t
Equipment Allocation284,164 289,355 299,253 299,224 314,166 4.99%
Total Expenditures10,830,936 10,818,336 11,247,477 11,281,505 11,535,807 2.25%
Transfer Ou 11,5995,836 10,000 - 10,000
t
Reimbursed Expenditures(918,556) (976,977) (981,939) (982,178) (989,282) 0.72%
Net Total Expenditures9,918,216 9,852,958 10,275,538 10,299,327 10,556,525 2.50%
Excess (deficiency) of Rev. over Exp.130,527 181,416 87,087 - -
Ending Fund Balance3,996,115 4,177,531 4,264,618 4,177,531 4,264,618
2012 BUDGET
58
CITY OF HOPKINS - 2010 BUDGET
UNALLOCATED
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Property Taxes$8,014,416$8,498,409$8,611,399$8,595,064$8,991,0914.61%
Intergovernmental Revenue23,20623,20023,33120,51020,510
Interest earnings32,02617,57013,67575,00025,000-66.67%
Franchise Fees286,404283,015289,188290,000290,000
Miscellaneous5303,7642,029500 -
Total Revenues8,356,5818,825,9588,939,6238,981,0749,326,6013.85%
Expenditures
Materials, Supplies and Services
Operations12,0909,9089,83660,200100,20066.45%
Operating Transfers
Transfer from other funds50,000 - - - -
Transfer to other funds5,83611,59910,000 -10,000
Total Expenditures67,92621,50619,83660,200110,20083.06%
Indirectly Funded Amount8,288,6558,804,4528,919,7878,920,8749,216,4013.31%
2012 BUDGET
59
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Unallocated
PROGRAM SUMMARY
The purpose of the unallocated program of the General Fund is to provide budget for unforeseen or unusual
expenditures that may occur in a given year. The revenues recorded here are revenues that are not directly
associated with another program within the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Monitor tax collections
2. Evaluate franchise fee structure
3. Maximize investment earnings
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
REVENUES:
Property Taxes $ 8,630,564 $ 8,887,591 2.98%
Intergovernmental 20,510 20,510 0.00%
Interest Earnings 75,000 25,000 -66.67%
Franchise Fee 290,000 290,000 0.00%
Miscellaneous 500 - -100.00%
Total Revenues 9,016,574 9,223,101 2.29%
EXPENDITURES:
Materials, Supplies & Services 60,200 100,200 66.45%
Operating Transfer - 10,000 --
Total Expenditures 60,200 110,200 83.06%
NET TAX AND GENERAL
$8,956,374 $9,112,901 1.80%
REVENUE
2012 BUDGET
60
CITY COUNCIL BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Expenditures
Salaries, Wages and Benefits
Salaries and Wages24,49624,49124,40024,40024,400
Fringe Benefits2,2262,2612,1692,0972,097
Materials, Supplies and Services
Professional & Technical Services1,6159912,671500400-20.00%
Operations34,07033,44337,86338,30037,800-1.31%
City Support Services1,218 - -1,250 --100.00%
Supplies and Materials4,4452,0621,8075,0004,000-20.00%
Total Expenditures68,07062,35578,91171,54768,697-3.98%
Indirectly Funded Amount68,07062,35578,91171,54768,697-3.98%
The City Council Department is made up of two programs.
They are Council Activity and Boards & Commissions.
2012 BUDGET
61
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM
: Council Administration
PROGRAM SUMMARY
The Council Administration program of the Council Department establishes city policies, goals and objectives. It
approves the budget and monitors the activities of the City Manager and City Attorney. The council also appoints
members to boards and commissions. The City Council holds regular meetings and work sessions, receives input
from staff, citizens and other interested parties. The Council controls policy through changes in the City Code and
Legislative Policies. They control spending through their review and approval of the City budget and various
contracts.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
Work across all city departments and the community to implement the current Goals and Strategic Plan: (1)
Enhance our Small-town Feel, (2) Promote Smart Urban Design and Walkability, and (3) Take it to Them (citizen
engagement)
1. Promote city marketing efforts through the “Think Hopkins” campaign
2. Conduct 2012 Citizen’s Academy and Alumni event
3. Publish 2011 City Annual Report
4. Conduct 2012 State of the City event
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits26,497$ 26,497$ 0.00%
Materials, Supplies & Services45,050$ 42,200$ -6.33%
NET TAX AND GENERAL
REVENUE SUPPORTED71,547$ 68,697$ -3.98%
PERSONNEL:
Number of FTE positionsMayor and 4 Council
Citizen’s Academy class
2012 BUDGET
62
ADMINISTRATIVE SERVICES BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Expenditures
Salaries, Wages and Benefits
Salaries and Wages$356,491 $346,999 $327,853 $359,073 $371,168 3.37%
Fringe Benefits131,398 130,039 123,395 138,511 144,489 4.32%
Materials, Supplies and Services
Professional & Technical Services10,937 9,896 15,875 14,500 14,470 -0.21%
Utilities and Maintenance1,794 3,318 3,666 3,910 4,065 3.96%
Operations19,029 15,019 14,611 26,856 26,556 -1.12%
City Support Services2,268 2,028 1,823 1,870 1,619 -13.42%
Supplies and Materials4,152 4,871 4,847 6,450 6,155 -4.57%
Total Expenditures526,068 512,170 492,068 551,170 568,522 3.15%
Reimbursed Expenditures(100,000) (104,000) (104,000) (104,000) (104,000)
Net Total Expenditures426,068 408,170 388,068 447,170 464,522 3.88%
Indirectly Funded Amount426,068 408,170 388,068 447,170 464,522 3.88%
The Administrative Services Department is made up of four programs. They are
Administration, Personnel, Wellness and Information Technology Services
2012 BUDGET
63
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM
: Administrative Services – Administration
PROGRAM SUMMARY
The Administration program of the Administrative Services Department provides leadership and support to all city
programs and operations. Administration controls and directs the City’s affairs. It responds to citizen concerns and
participates in affiliated organizations.
FY 2011FY 2012
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
ApprovedApprovedPercent
2012:
1. Enhance the agenda and report program that
BudgetBudgetChange
keeps the Council and public informed through
EXPENDITURES:
meetings and correspondence.
Salaries/Wages/Benefits $ 209,734 $ 214,465 2.26%
2. Continue the coordinate the future planning of the
Materials, Supplies & Services 23,566 22,625 -3.99%
City through the Capital Improvements Plan (CIP)
Reimbursed Expenditures (66,000) (66,000)0.00%
program.
3. Continue to operate and enhance the employee
NET TAX AND GENERAL
wellness program.
REVENUE SUPPORTED $167,300 $171,090 2.27%
4. Enhance Leadership and Training for City
Council and Staff.
PERSONNEL:
5. Prepare a legislative agenda, monitor legislative
issues, and lobby on issues affecting the City
Number of FTE positions1.81.95
PROGRAM:
Administrative Services – Personnel
PROGRAM SUMMARY
Personnel provides human resource support for departments and employees. This includes coordination of staff
recruitment, coordination of employee benefit programs and conducting employee relations’ activities for all City
employees. Another aspect of this program is ensuring compliance with state, federal and local laws regarding
employment.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Improve benefit information provided to all employees.
2. Negotiate three contracts.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits $ 56,447 $ 56,990 0.96%
Materials, Supplies & Services 3,477 3,415 -1.78%
Reimbursed Expenditures (16,000) (16,000)0.00%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 43,924 $ 44,405 1.10%
PERSONNEL:
Number of FTE positions0.450.45
2012 BUDGET
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CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Administrative Services – Wellness
FY 2011FY 2012
ApprovedApprovedPercent
PROGRAM SUMMARY
BudgetChange
Budget
The Wellness program of the Administrative Services
EXPENDITURES:
Department provides support and activities to encourage
Materials, Supplies & Services 2,000 2,000 0.00%
overall general good health of city employees.
NET TAX AND GENERAL
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
REVENUE SUPPORTED $ 2,000 $ 2,000 0.00%
2012:
Goal 2, Strategy 3 – Healthy City Initiatives:
1. Continue to provide healthy guidance to employees.
PERSONNEL:
2.
Provide at least one low cost wellness event each
Number of FTE positions00
month.
PROGRAM:
Administrative Services - Information Services
PROGRAM SUMMARY
The Information Services program of the Administrative Services Department provides all network hardware and
software support for the City. It also provides individual city employees with hardware and software support. The
internal web site is designed and maintained through this program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Create open sourced Linux based redundant iSCSI SAN.
2. Remove final 3 Windows 2000 computers from the City Network.
3. Install fiber optic network connection to LOGIS
4. Migrate from Visionair public safety software to software offered by LOGIS.
5. Continue to update and improve network security, efficiency, and reliability.
6. Replace aging Cisco 3550 core network switches with new upgraded switch.
7. Update IT business continuity/disaster recovery plan to take advantage of virtualization technologies.
8. Update Incode to allow web payments.
9. Pending the release of a new PCI compliant version of Incode, certify the city 100% PCI complaint.
10. Extend CJIS network to Fire Hall and move one PD domain controller off site.
11. Continue to explore the feasibility of running the Exchange Message store from the iSCSI SAN.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits $ 231,403 $ 244,202 5.53%
Materials, Supplies & Services 29,043 29,435 1.35%
Reimbursed Expenditures (20,000) (22,000)10.00%
NET TAX AND GENERAL
REVENUE SUPPORTED $240,446 $251,637 4.65%
PERSONNEL:
Number of FTE positions2.552.55
2012 BUDGET
65
FINANCE BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Miscellaneous$14,686$12,228$18,758$10,000$10,5505.50%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages256,320261,446265,412264,571270,4582.23%
Fringe Benefits80,82982,63288,15686,97087,7100.85%
Materials, Supplies and Services
Professional & Technical Services19,23528,31625,05823,46026,26011.94%
Utilities and Maintenance22,32522,35825,96320,30022,85012.56%
Operations8,1929,0259,53511,62512,1254.30%
City Support Services3902673073453594.06%
Supplies and Materials8,03110,36311,14510,8009,800-9.26%
Capital Outlay
Equipment Allocation1,4091,3111,1141,114821-26.30%
Total Expenditures396,730415,717426,690419,185430,3832.67%
Reimbursed Expenditures(211,055) (223,486) (219,178) (219,178) (226,282) 3.24%
Net Total Expenditures185,675192,232207,512200,007204,1012.05%
Indirectly Funded Amount170,990180,004188,754190,007193,5511.87%
The Finance department consists of six programs. They are budgeting,
Debt Management, General Accounting, Payroll, Tax Increment Financing Reporting,
and Utility Billing.
2012 BUDGET
66
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Finance – Budget
PROGRAM SUMMARY
The budget program of the Finance Department coordinates and prepares the annual budget. It also prepares the
20-year equipment replacement plan and assists the City Manager with the capital improvement plan preparation.
This includes meeting with departments and
FY 2011FY 2012
administrators to determine the overall goals and
ApprovedApprovedPercent
funding requirements for the city.
BudgetBudgetChange
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
EXPENDITURES:
2012:
Salaries/Wages/Benefits $ 34,045 $ 37,205 9.28%
1. Submit budget for the Government Finance Officers
Materials, Supplies & Services 3,021 3,044 0.76%
Budget Award.
Reimbursed Expenditures (14,000) (14,000)0.00%
2. Update the 20-year Equipment Replacement Plan
3. Update budget document on the website.
NET TAX AND GENERAL
REVENUE SUPPORTED $ 23,066 $ 26,249
13.80%
PERSONNEL:
Number of FTE positions0.30.3
PROGRAM:
Finance – Debt
PROGRAM SUMMARY
The Debt program of the Finance Department issues, records and maintains debt for the City of Hopkins and the
Hopkins Housing and Redevelopment Authority. Debt is issued in accordance with state statute and city charter.
Debt is maintained at a manageable level for the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Maintain the current bond rating of AA through conservative financial management and accurate reporting of
financial and economic conditions of the city.
2. Project future debt needs and ability.
3. Prepare documents and work with financial advisors for potential bond issue.
4. Analyze possibilities of debt refunding(s).
FY 2011FY 2012
5.
Prepare annual debt reporting for county as required
ApprovedApprovedPercent
by state statutes
BudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits $ 12,174 $ 12,408 1.92%
Materials, Supplies & Services 1,676 1,670 -0.36%
Reimbursed Expenditures (13,850) (14,078)1.65%
NET TAX AND GENERAL
REVENUE SUPPORTED $ - $ -
--
PERSONNEL:
Number of FTE positions0.10.1
2012 BUDGET
67
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Finance – Accounting
PROGRAM SUMMARY
The Accounting program of the Finance Department
FY 2011FY 2012
provides financial management for the City and the
ApprovedApprovedPercent
Housing and Redevelopment Authority. It provides
BudgetBudgetChange
support services to other departments in the City through
REVENUES:
initiating fiscal plans, implementation and control of those
Miscellaneous $ 6,000 $ 5,550 -7.50%
plans, accounting and analysis of transactions.
Accounting manages the city’s day-to-day accounting
EXPENDITURES:
transactions, including accounts receivable, accounts
payable, cash receipts and general accounting. The
Salaries/Wages/Benefits $ 139,965 $ 143,349 2.42%
program prepares monthly and quarterly financial
Materials, Supplies & Services 38,483 40,053 4.08%
statements and compiles the year-end comprehensive
Reimbursed Expenditures (49,000) (50,000)2.04%
financial report.
$ 129,448 $ 133,402 3.05%
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
NET TAX AND GENERAL
1. Submit CAFR for the GFOA award program.
REVENUE SUPPORTED $123,448 $127,852
3.57%
2. Provide accurate and timely month-end and quarterly
financial reports.
PERSONNEL:
3. Prepare 20-year Capital Improvement Plan.
4. Update actuarial study on OPEB obligations.
Number of FTE positions1.71.7
5. Update CAFR on city website.
PROGRAM:
Finance – Payroll
PROGRAM SUMMARY
The Payroll program of the Finance Department completes the biweekly payroll, maintains all payroll records and
completes the payroll quarterly reports. It also provides support services to employees regarding payroll issues.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Assist employees with payroll and benefit issues/questions.
2. Provide accurate and timely payroll and reports.
3. Work with insurance company to manage insurance programs.
4. Prepare benefit open enrollment information and assist employees with questions regarding their benefit
options.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits $ 61,594 $ 59,975 -2.63%
Materials, Supplies & Services 5,135 5,100 -0.68%
Reimbursed Expenditures (20,000) (20,000)0.00%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 46,729 $ 45,075 -3.54%
PERSONNEL:
Number of FTE positions0.750.75
2012 BUDGET
68
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Finance – TIF Administration
PROGRAM SUMMARY
The Tax Increment Financing Administration program of the Finance Department records and reports tax increment
program activities. It is charged with the responsibility of ensuring compliance with state statutes and guidelines.
FY 2011FY 2012
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
ApprovedApprovedPercent
2012:
BudgetBudgetChange
1. Continue analysis of Tax Increment Financing funds.
EXPENDITURES:
2. Assist with implementation of new TIF districts.
Salaries/Wages/Benefits $ 12,174 $ 12,408 1.92%
3. Prepare annual Office of the State Auditor reports.
Materials, Supplies & Services 2,480 2,495 0.60%
Reimbursed Expenditures (14,654) (14,903)1.70%
NET TAX AND GENERAL
REVENUE SUPPORTED $ - $ - --
PERSONNEL:
Number of FTE positions0.10.1
PROGRAM:
Finance – Utility Billing
PROGRAM SUMMARY
The Utility Billing program of the Finance Department prepares and issues monthly utility bills for collection of utility
service fees from its customers.Utility records are maintained and updated within this program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Explore E-commerce for utility customers
2. Assist customers with utility billing issues and questions – change of service, change of ownership, etc.
3. Promote automatic payment options to increase usage of automatic payment.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
REVENUES:
Charges for service $ 4,000 $ 5,000 25.00%
EXPENDITURES:
Salaries/Wages/Benefits $ 91,589 $ 92,823 1.35%
Materials, Supplies & Services 20,085 25,478 26.85%
Reimbursed Expenditures (107,674) (113,301)5.23%
$ 4,000 $ 5,000 25.00%
NET TAX AND GENERAL
REVENUE SUPPORTED $ - $ - #DIV/0!
PERSONNEL:
Number of FTE positions1.651.65
2012 BUDGET
69
LEGAL BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Court Fines$ 96,206$ 86,538$ 118,993$ 115,000$ 115,000
Expenditures
Materials, Supplies and Services
Professional & Technical Services137,221126,233140,213135,000135,000
Operations - - - - -
Total Expenditures137,221126,233140,213135,000135,000
Indirectly Funded Amount41,01539,69521,22020,00020,000
The Legal Department is made up of two programs. They are Legal
Counsel and Prosecution.
2012 BUDGET
70
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Legal
PROGRAM SUMMARY
The Legal department represents the City in court, at City Council meetings and direct contact with staff and the
general public. The firm of Steiner & Curtiss is retained on a fee per hour basis. They respond to legal summons
and/or initiate action on behalf of the City. Written and oral inquiries are made by staff, council, citizens and other
interested parties. The city engages other law firms when necessary.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Prosecute the rights of the City.
2. Prosecute violators of the law.
3. Obtain quality legal representation for the City
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
REVENUES:
Court Fines $ 115,000 $115,000 0.00%
EXPENDITURES:
Materials, Supplies & Services $ 135,000 $135,000 0.00%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 20,000 $20,000 0.00%
PERSONNEL:
The City contracts with a legal firm to represent the City.
2012BUDGET
71
MUNICIPAL BUILDING
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Sale of Fixed Assets$2,520$2,880$2,520$2,500$2,500
Expenditures
Salaries, Wages and Benefits
Salaries and Wages80,32187,86290,06388,89793,0304.65%
Fringe Benefits37,49438,36241,12440,10042,5626.14%
Materials, Supplies and Services
Professional & Technical Services32,84336,55132,27542,00042,000
Utilities and Maintenance118,512111,784127,612132,700125,500-5.43%
Operations4072,3036002,8002,500-10.71%
City Support Services13,16412,12312,34811,04113,57122.91%
Supplies and Materials13,29110,42011,43716,95016,950
Capital Outlay
Buildings & Structures - - - - -
Office Furniture and Equipment - - - - -
Total Expenditures296,032299,404315,458334,488336,1130.49%
Reimbursed Expenditures(40,000) (40,000) (40,000) (40,000) (40,000)
Net Total Expenditures256,032259,404275,458294,488296,1130.55%
Indirectly Funded Amount253,512256,524272,938291,988293,6130.56%
The Municipal Building Department consists of building maintenace.
2012 BUDGET
72
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Municipal Building – Maintenance
PROGRAM SUMMARY
The Building Maintenance Department of Public Works is responsible for the maintenance and repair of all City
Buildings. The Municipal Budget covers City Hall and the Police Department. In house maintenance personnel and
contractual custodial services maintain these buildings and equipment.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Continuation of Green Initiatives within City Hall.
2. Painting of Raspberry Meeting Rooms.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
REVENUES:
Rents $ 2,500 $ 2,500 0.00%
EXPENDITURES:
Salaries/Wages/Benefits $ 128,997 $ 135,592 5.11%
Materials, Supplies & Services 205,821 201,271 -2.21%
Reimbursed Expenditures (40,000) (40,000)0.00%
$ 294,818 $ 296,863 0.69%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 292,318 $294,363 0.70%
th
City Hall at 11 & First St
PERSONNEL:
Number of FTE positions1.451.45
2012 BUDGET
73
COMMUNITY SERVICES SUMMARY BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Licenses$39,920$40,866$30,864$41,600$13,000-68.75%
Permits480,539278,376315,126221,000238,5007.92%
Current Services194,694103,140147,23987,05081,150-6.78%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages557,387573,148570,385579,234575,594-0.63%
Fringe Benefits152,447161,119175,016166,982168,2030.73%
Materials, Supplies and Services
Professional & Technical Services137,588147,252152,070146,050156,4007.09%
Utilities and Maintenance12,31510,93711,28211,43013,50518.15%
Operations13,95115,12218,94324,97528,34013.47%
City Support Services44,36644,34744,65044,58342,346-5.02%
Supplies and Materials9,7167,87517,92210,02010,7807.58%
Capital Outlay
Office Furniture and Equipment - - - - -
Equipment Allocation5,5346,2375,1855,1566,90633.94%
Total Expenditures933,305966,036995,453988,430########1.38%
Reimbursed Expenditures(61,000) (61,000) (61,000) (61,000) (61,000)
Net Total Expenditures872,305905,036934,453927,430941,0741.47%
Indirectly Funded Amount157,152482,654441,224577,780608,4245.30%
The Community Service department is made up of four main programs. They ar
e
Reception, Assessing, Inspections, and City Clerk.
2012 BUDGET
74
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Community Services – Receptionist
PROGRAM SUMMARY
FY 2011FY 2012
The Receptionist program of the Community Services
ApprovedApprovedPercent
Department answers calls at main switchboard and
BudgetBudgetChange
route calls to various departments. Directs walk-in
EXPENDITURES:
customers to the appropriate department. Sales of dog
Salaries/Wages/Benefits43,510$ 44,067$ 1.28%
licenses and parking permits occur in this program.
Materials, Supplies & Services984$ 779$ -20.83%
Receipts are accepted for payment of building permits
and utility bills. The program also provides clerical and
NET TAX AND GENERAL
secretarial services to other departments.
REVENUE SUPPORTED44,494$ 44,846$ 0.79%
OBJECTIVES TO BE ACCOMPLISHED IN 2012:
PERSONNEL:
Goal 1, Strategy 3- Provide Accessible and Friendly City
Number of FTE positions1.451.45
Services:
1. Move dog licensing to Incode
PROGRAM:
Community Services – Assessing
PROGRAM SUMMARY
The Assessing Department assists property owners with Homestead classification and works with Hennepin
County on property valuations. The department also prepares special assessment rolls and responds to property
owner concerns and questions.
OBJECTIVES TO BE ACCOMPLISHED IN 2012:
Goal 1, Strategy 3- Provide Accessible and Friendly City Services:
1. Prepare special assessment rolls for certification on taxes.
2. Assist property owners with property related issues.
3. Maintain the Property and Contact Information in the Incode system.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
REVENUES:
Charges for service $ 1,000 $ 1,200 20.00%
EXPENDITURES:
Salaries/Wages/Benefits $ 84,213 $ 85,313 1.31%
Materials, Supplies & Services 107,023 111,778 4.44%
Reimbursed Expenditures (24,000) (24,000)0.00%
$ 167,236 $ 173,091 3.50%
The Special Assessment Clerk is
available to assist with property tax and
assessing related questions.
NET TAX AND GENERAL
REVENUE SUPPORTED $ 166,236 $171,891 3.40%
PERSONNEL:
Number of FTE positions1.051.05
2012 BUDGET
75
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Community Services – City Clerk
PROGRAM SUMMARY
FY 2011FY 2012
The City updates the City Code as new ordinances are
ApprovedApprovedPercent
passed, takes minutes at the City Council meetings and
BudgetBudgetChange
transcribes them using a computer. Business licenses
REVENUES:
applications are reviewed prior to issuance. The City
Licenses $ 7,600 $ 5,000 -34.21%
Clerk is also the purchasing officer of the city.
EXPENDITURES:
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
Salaries/Wages/Benefits $ 37,643 $ 35,619 -5.38%
2012:
Materials, Supplies & Services 6,395 6,203 -3.00%
Goal 2, Strategy 2 – Go Green
Reimbursed Expenditures (25,000) (25,000)0.00%
1. Purchase “green” or recycled products when
$ 19,038 $ 16,822 -11.64%
available if the pricing is competitive and product
meets quality standards.
NET TAX AND GENERAL
2. Ensure that the City Document Archives section of
REVENUE SUPPORTED $ 11,438 $ 11,822 3.36%
the City’s website contains the most up to date
information in all areas listed.
PERSONNEL:
3. Review and update where needed applications and
forms that are available on the Web site. Number of FTE positions0.40.4
PROGRAM:
Community Services – Records Management
PROGRAM SUMMARY
The Records Management program of the Community Services Department reviews City records to ensure that
necessary documents are retained and outdated documents are disposed.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
Goal 2, Strategy 2 – Go Green
1. Continue to transfer permanent records to electronic storage and integrate with the Web site.
2.
Review and update the General Records Retention Schedule for each of the departments.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits $ 26,561 $ 27,037 1.79%
Materials, Supplies & Services 15,272 17,236 12.86%
Reimbursed Expenditures (12,000) (12,000)0.00%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 29,833 $ 32,273 8.18%
PERSONNEL:
Number of FTE positions0.350.35
2012 BUDGET
76
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Community Services – Elections
PROGRAM SUMMARY
The Elections program of the Community Services Department provides supervision of elections, registers voters,
and certifies election results. All state and federal legislation is reviewed, judges are trained, equipment and polling
places are prepared. After elections ballots are counted and the results certified to the County and State of
Minnesota. Throughout the year citizens are registered to vote.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Recruit and train additional Election Judges for the 2012 Presidential Election. Offer some part-time positions
as requested by several current Election Judges who may be unable to complete a 15 or 16 hour day.
2. Work with Hennepin County City to review 2010 Census information for State mandated redistricting in 2012.
3. Work to better organize information and supplies for Election Judges use on Election Day.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
REVENUES:
Charges for service $ 11,000 $ - -100.00%
EXPENDITURES:
Salaries/Wages/Benefits $ 32,403 $ 31,379 -3.16%
Materials, Supplies & Services 17,819 29,496 65.53%
$ 50,222 $ 60,875 21.21%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 39,222 $ 60,875
55.21%
PERSONNEL:
Number of FTE positions0.350.35
2012 BUDGET
77
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Community Services – Building Code Inspection
PROGRAM SUMMARY
The Building Code Inspection program of the Community Services Department inspects all new or remodeled
buildings to insure they meet the minimum requirements
of the state building code. The process begins with
FY 2011FY 2012
easily accessible customer service at the inspections
ApprovedApprovedPercent
counter and continues with plan review; permit issuance,
BudgetBudgetChange
inspection of construction phases and an issuance of a
REVENUES:
certificate of occupancy.
License, Permits, Charges $ 123,500 $ 143,500 16.19%
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
EXPENDITURES:
2012:
Salaries/Wages/Benefits $ 191,000 $ 193,879 1.51%
Goal 1, Strategy 3- Provide Accessible and Friendly City
Materials, Supplies & Services 61,090 74,719 22.31%
Services:
1. Work on closing out aging permits from the past
$ 252,090 $ 268,598 6.55%
years.
2. Adopt 2006 International Property Maintenance
NET TAX AND GENERAL
Code.
REVENUE SUPPORTED $ 128,590 $125,098
-2.72%
3. Get Emergency Inspection Packets together in case
of natural disaster.
PERSONNEL:
4. Update handouts and website.
Number of FTE positions2.2252.195
PROGRAM:
Community Services – Fire Code Inspection
PROGRAM SUMMARY
The Fire Code Inspection program of the Community Services Department inspects existing buildings from time to
time to insure they are maintained safe in accordance with the minimum safety standards provided in the state fire
code. A percentage of commercial and large multiple
FY 2011FY 2012
residential buildings are inspected yearly for fire code
ApprovedApprovedPercent
violations to insure these structures are maintained
BudgetBudgetChange
safe for their occupants. The focus is on more
hazardous occupancies.REVENUES:
Permits $ 3,000 $ - -100.00%
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
2012:
EXPENDITURES:
1. Continue the fire prevention inspection program.
Salaries/Wages/Benefits $ 37,745 $ 34,193 -9.41%
2. Implement new fire code software.
Materials, Supplies & Services 460 301 -34.57%
$ 38,205 $ 34,494 -9.71%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 35,205 $ 34,494 -2.02%
PERSONNEL:
Number of FTE positions0.410.35
2012 BUDGET
78
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Community Services – Heating and Plumbing Code Inspection
PROGRAM SUMMARY
FY 2011FY 2012
The Heating and Plumbing Code Inspection program
ApprovedApprovedPercent
of the Community Services Department inspects new
BudgetBudgetChange
and remodeled buildings for heating and plumbing
REVENUES:
compliance. The process begins with easily
Permits $ 73,000 $ 53,000 -27.40%
accessible customer service at the inspections
counter and continues with plan review; permit
EXPENDITURES:
issuance, inspection of construction phases. Become
Salaries/Wages/Benefits $ 85,980 $ 87,584 1.87%
familiar with new gas, mechanical and energy code.
Materials, Supplies & Services 4,420 3,774 -14.62%
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
$ 90,400 $ 91,358 1.06%
2012
1. Close out open permits from 2006-2010.
NET TAX AND GENERAL
2. Work with Engineering to get the storm sewer
REVENUE SUPPORTED $ 17,400 $ 38,358 120.45%
permitting process revised.
PERSONNEL:
Number of FTE positions1.041.04
PROGRAM:
Community Services – Housing Inspection
PROGRAM SUMMARY
The Housing Inspection program of the Community Services Department inspects all existing buildings from time to
time to insure they are maintained safe in accordance with city housing code. Rental properties are inspected
every five years to identify hazards to the occupants and to insure buildings are well maintained and to improve on
the city’s housing stock. Homes being sold in the community must be evaluated. A listing of certified evaluators for
the Truth in Housing program are maintained. Home sales are monitored to insure compliance.
AJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
M
Goal 1, Strategy 3- Provide Accessible and Friendly City Services:
1. Continue to tweak rental licensing program.
2. Get Truth In Housing Guidelines updated.
FY 2011FY 2012
3. Educate property owners on the new Rental
ApprovedApprovedPercent
Inspection Point System so they pass
BudgetBudgetChange
inspections the first time.
REVENUES:
License, permits, charges $ 89,100 $ 111,600 25.25%
EXPENDITURES:
Salaries/Wages/Benefits $ 128,146 $ 128,136 -0.01%
Materials, Supplies & Services 6,534 7,441 13.88%
$ 134,680 $ 135,577 0.67%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 45,580 $ 23,977 -47.40%
PERSONNEL:
Number of FTE positions1.781.72
2012 BUDGET
79
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Community Services – Restaurant and
FY 2011FY 2012
Hotel Inspection
ApprovedApprovedPercent
BudgetBudgetChange
PROGRAM SUMMARY
REVENUES:
Hennepin County took over this service on January 1,
License, permits, charges $ 27,600 $ - -100.00%
2012.
EXPENDITURES:
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
Salaries/Wages/Benefits $ 4,009 $ 876 -78.15%
2012:
Materials, Supplies & Services 19,300 284 -98.53%
1. Help the transition with Hennepin County as they
have taken over the Health Inspections in 2012.
$ 23,309 $ 1,160 -95.02%
NET TAX AND GENERAL
REVENUE SUPPORTED $ (4,291) $ 1,160
-127.03%
PERSONNEL:
Number of FTE positions0.060.01
PROGRAM:
Community Services – Miscellaneous Community Inspection
PROGRAM SUMMARY
The Miscellaneous Community Inspection program of the Community Services Department responds to general
nuisance complaints from Hopkins citizens. Track responses to citizens and results of the complaint.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
Goal 1, Strategy 3- Provide Accessible and Friendly City Services:
1. Continue with spring and fall sweeps and respond to citizen complaints in a prompt and courteous manner.
2. Send out newsletter in spring regarding sweeps potential violations.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
REVENUES:
Citations, charges for service $ 3,850 $ 8,350 116.88%
EXPENDITURES:
Salaries/Wages/Benefits $ 71,104 $ 75,694 6.46%
Materials, Supplies & Services 4,039 3,566 -11.71%
$ 75,143 $ 79,260 5.48%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 71,293 $ 70,910 -0.54%
PERSONNEL:
Number of FTE positions0.8350.885
2012 BUDGET
80
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Community Services – Vacant Property Management
PROGRAM SUMMARY
The Vacant Property Management program of the Community Services Department
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Continue to educate snow birds and other vacant property owners on why we want them to register their
property.
2. Send out enforcement letters and billings.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
REVENUES:
Property Registrations $ 10,000 $ 10,000 0.00%
EXPENDITURES:
Materials, Supplies & Services $ 2,700 $ 2,700 0.00%
NET TAX AND GENERAL
REVENUE SUPPORTED $ (7,300) $ (7,300)0.00%
PERSONNEL:
Number of FTE positions00
2012 BUDGET
81
POLICE BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Intergovernmental$307,755$223,239$243,884$216,560$296,86037.08%
Licenses83,85185,91298,88195,90096,2000.31%
Court Fines/Forfeitures23,98526,78040,27520,000 --100.00%
Penalties2,1991,8466102,5002,500
Current Service38,52749,86847,99043,50040,000-8.05%
Miscellaneous1,6485,0266,1755001,000100.00%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages2,828,6352,821,4062,831,7192,836,7322,863,9900.96%
Fringe Benefits956,126945,7701,001,7731,042,5931,038,074-0.43%
Materials, Supplies and Services
Professional & Technical Services101,48290,12195,547110,350119,6008.38%
Utilities and Maintenance110,299102,577124,819134,190134,2900.07%
Operations133,76580,47190,10887,69892,8535.88%
City Support Services129,740117,761103,383106,409118,03510.93%
Supplies and Materials168,893151,006185,183166,415163,190-1.94%
Capital Outlay
Office Furniture and Equipment - - - - -
Equipment - - - - -
Total Expenditures4,428,9404,309,1134,432,5324,484,3874,530,0321.02%
Indirectly Funded Amount3,970,9763,916,4433,994,7184,105,4274,093,472-0.29%
2012 BUDGET
82
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Police – Administration
PROGRAM SUMMARY
The Administration program of the Police Department provides 24-hour staffing of police and support services to
enhance the delivery and supervision of emergency and non-emergency services to the community.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Engage City employees and community in the Joint Community Police Partnership (JCPP) program.
2. Continue to engage police employees to develop strategies and promote Problem Oriented Policing (POP)
concept
3. Continue to seek grant funding and administer grants awarded.
4. Administer JCPP program and personnel
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits386,554$ 386,032$ -0.14%
Materials, Supplies & Services94,061$ 100,467$ 6.81%
NET TAX AND GENERAL
REVENUE SUPPORTED480,615$ 486,499$1.22%
PERSONNEL:
Number of FTE positions3.153.15
2012 BUDGET
83
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Police –Patrol
FY 2011FY 2012
PROGRAM SUMMARY
ApprovedApprovedPercent
Work with citizens to improve the quality of life by
BudgetBudgetChange
implementing effective prevention strategies to
REVENUES:
reduce crime and improve traffic safety.
Licenses $ 10,200 $ 10,200 0.00%
Intergovernmental Revenue 191,700 272,000 41.89%
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
Fines & Forfeits 22,500 2,500 -88.89%
2012:
Charges for Service 15,000 15,000 0.00%
1. Continue to focus on Problem Oriented Policing
Misecllaneous - 500 #DIV/0!
(POP) concept
2. Engage officers in the Joint Community Police
$ 239,400 $ 300,200 25.40%
Partnership (JCPP) program.
EXPENDITURES:
3. Continue the Neighborhood Officer program.
Salaries/Wages/Benefits $ 2,103,490 $ 2,210,240 5.07%
4. Utilize monies obtained from DWI forfeitures to
Materials, Supplies & Services 257,215 256,059 -0.45%
fund special DWI enforcement projects.
$ 2,360,705 $ 2,466,299 4.47%
5. Provide leadership training for senior officers for
advancement opportunities within the
NET TAX AND GENERAL
department.
REVENUE SUPPORTED $2,121,305 $2,166,099 2.11%
6.
Partner with surrounding & other agencies
(Henn Co Probation, Three Rivers, etc) on joint
initiatives.
PERSONNEL:
Number of FTE positions20.522.7
PROGRAM:
Police – SWAT Team
PROGRAM SUMMARY
The Special Weapons and Tactics (SWAT) team of the Hopkins Police Department is part of a 5 city tactical
consortium that provides tactical and rescue operations in situations posing a high-risk to civilians and/or
department personnel. The members of the consortium train together and provide support during high-risk events.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Continue to maintain a strong working relationship with other consortium members.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits54,276$ 38,649$ -28.79%
Materials, Supplies & Services19,022$ 20,257$ 6.49%
NET TAX AND GENERAL
REVENUE SUPPORTED73,298$ 58,906$ -19.63%
PERSONNEL:
Number of FTE positions0.550.45
2012 BUDGET
84
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Police – Reserves
PROGRAM SUMMARY
The Hopkins Police Reserve Unit provides civilian volunteers with exceptional training to assist the police
department with civic events, surveillance details, extra patrol and other duties as necessary.
FY 2011FY 2012
MAJOR OBJECTIVES TO BE ACCOMPLISHED
ApprovedApprovedPercent
IN 2012:
BudgetBudgetChange
1. Engage Reserve members in the Joint
EXPENDITURES:
Community Police Partnership (JCPP)
program.
Salaries/Wages/Benefits25,235$ 16,050$ -36.40%
2. Continue to utilize trained Reserve personnel to
Materials, Supplies & Services8,385$ 8,417$ 0.38%
respond to medical emergencies and other
calls for service.
NET TAX AND GENERAL
3. Conduct recruitment processes to achieve 25
REVENUE SUPPORTED33,620$ 24,467$ -27.22%
members.
4. Continue leadership training for Reserve
PERSONNEL:
Command Staff.
Number of FTE positions0.20.1
PROGRAM:
Police – Investigations
PROGRAM SUMMARY
The Investigations Division of the Police Department conducts follow-up investigations on criminal activity that has
occurred in Hopkins.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Continue liaison with the County Attorney’s office.
2. Provide ongoing training opportunities for the investigation and prosecution techniques regarding identity theft.
3. Continue rotating patrol officers into the investigator position.
4. Conduct tobacco and liquor compliance
FY 2011FY 2012
checks.
5. Coordinate anti-graffiti efforts with
ApprovedApprovedPercent
neighboring communities.
BudgetBudgetChange
REVENUES:
Licenses $ 75,700 $ 76,000 0.40%
EXPENDITURES:
Salaries/Wages/Benefits $ 424,336 $ 354,429 -16.47%
Materials, Supplies & Services 74,812 75,928 1.49%
$ 499,148 $ 430,357 -13.78%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 423,448 $ 354,357 -16.32%
PERSONNEL:
Number of FTE positions3.83.8
2012 BUDGET
85
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Police – Metro Drug Task Force
PROGRAM SUMMARY
The Southwest Hennepin Metro Drug Task Force is a multi-jurisdictional unit that conducts investigations of illegal
drug activity by developing suspect information from citizens, utilizing confidential informants, search warrants,
surveillance and other covert activities. The Hopkins Police Department provides one investigator to this unit.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Continue to identify and investigate illegal drug activity.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
REVENUES:
Charges for service $ 20,000 $ 15,000 -25.00%
EXPENDITURES:
Salaries/Wages/Benefits $ 104,560 $ 104,102 -0.44%
Materials, Supplies & Services 1,177 1,190 1.10%
$ 105,737 $ 105,292 -0.42%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 85,737 $ 90,292
5.31%
PERSONNEL:
Number of FTE positions0.950.95
PROGRAM:
Police – Pawn Shop Management
PROGRAM SUMMARY
The Pawn Shop Management program of the
FY 2011FY 2012
Police Department maintains computerized records
ApprovedApprovedPercent
of pawnshop transactions as required by City
BudgetBudgetChange
ordinance, checks transactions for the presence of
REVENUES:
reported stolen property and assists other
Licenses $ 5,000 $ 5,000 0.00%
departments in recovering stolen property located
Charges for service 8,500 10,000 17.65%
in Hopkins pawnshops.
$ 13,500 $ 15,000 11.11%
EXPENDITURES:
MAJOR OBJECTIVES TO BE ACCOMPLISHED
IN 2012:
Salaries/Wages/Benefits $ 3,312 $ 3,355 1.30%
1. Conduct at least one random inventory and
Materials, Supplies & Services 124 138 11.29%
compliance check.
$ 3,436 $ 3,493 1.66%
NET TAX AND GENERAL
REVENUE SUPPORTED $ (10,064) $ (11,507)14.34%
PERSONNEL:
Number of FTE positions0.050.05
2012 BUDGET
86
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Police – Outreach/Police Services Liaison
PROGRAM SUMMARY
The Police Services Liaison is responsible for presenting and coordinating outreach and crime prevention
programs including Neighborhood Watch, National Night Out, Crime-free Multi-housing and classroom instruction
of Project Alert. In addition, the Police Services
FY 2011FY 2012
Liaison administers the alarm program, nuisance
ApprovedApprovedPercent
property program, review and revisions of various
BudgetBudgetChange
ordinances and grant research, application and
REVENUES:
administration and is the staff liaison to SCIP,
Licenses $ 5,000 $ 5,000 0.00%
One Voice, HBCA, Rental Community
Donations 500 500 0.00%
Engagement Program and other committees.
$ 5,500 $ 5,500 0.00%
MAJOR OBJECTIVES TO BE ACCOMPLISHED
EXPENDITURES:
IN 2012:
Salaries/Wages/Benefits $ 68,345 $ 71,327 4.36%
1. Increase participation in Crime Free Multi-
Materials, Supplies & Services 12,459 12,709 2.01%
Housing program & Neighborhood Watch.
$ 80,804 $ 84,036 4.00%
2. Partner with businesses and neighborhoods
to reduce crime.
NET TAX AND GENERAL
3. Coordinate information sharing with
REVENUE SUPPORTED $ 75,304 $ 78,536 4.29%
Police/city staff regarding graffiti, nuisance
property and other quality of life issues.
PERSONNEL:
4. Coordinate efforts with Joint Community
Police Partnership (JCPP) Community
Number of FTE positions0.850.85
Liaison.
PROGRAM:
Police – Dispatch
PROGRAM SUMMARY
The Hopkins Police Department Public Safety Communications Center receives, processes and dispatches calls
for service for Police, Fire, EMS and Public Works; operates an E-911 Public Safety Answering Point (PSAP) that
handles enquiries from the public and other agencies, receives, enters, modifies and queries information from a
variety of information systems including
FY 2011FY 2012
computer-aided dispatch (CAD), state, national
and local databases, and operates a state of the ApprovedApprovedPercent
art 800 MHz digital radio system.
BudgetBudgetChange
REVENUES:
MAJOR OBJECTIVES TO BE
Intergovernmental revenue $ 24,860 $ 24,860 0.00%
ACCOMPLISHED IN 2012:
1. Identify relevant job related training for
EXPENDITURES:
dispatchers.
Salaries/Wages/Benefits $ 461,910 $ 473,752 2.56%
2. Upgrade analog enhanced 911phone
Materials, Supplies & Services 64,872 79,393 22.38%
system to digital system.
$ 526,782 $ 553,145 5.00%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 501,922 $ 528,285 5.25%
PERSONNEL:
Number of FTE positions66
2012 BUDGET
87
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Police – Support Services
PROGRAM SUMMARY
This division of the Police Department provides the public, police personnel and other law enforcement agencies
with in-person, mail and telephone requests for service, documents or records; enters, modifies, queries and
manages a variety of databases; processes information and generates state and federal mandated reports,
transcribes and processes reports and correspondence and maintains records in accordance with state and local
guidelines. Also assists in the management of residential and commercial alarms.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Annual records retention purge.
2. Process Suspense File requests.
3. Provide weekly statistical crime analysis.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits247,307$ 244,128$ -1.29%
Materials, Supplies & Services8,253$ 8,228$ -0.30%
NET TAX AND GENERAL
REVENUE SUPPORTED255,560$ 252,356$ -1.25%
PERSONNEL:
Number of FTE positions3.953.95
PROGRAM:
Police – Systems Management
PROGRAM SUMMARY
The Systems Management program of the Police Department is under the supervision of the city’s IT department
who oversees the maintenance of all police computer system networks, and state communications interfaces.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Work to integrate the police department network with the city’s network.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
EXPENDITURES:
Materials, Supplies & Services64,862$ 65,182$ 0.49%
NET TAX AND GENERAL
REVENUE SUPPORTED64,862$ 65,182$
0.49%
PERSONNEL:
Number of FTE positions00
2012 BUDGET
88
FIRE BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Licenses & Permits$2,270$2,390$860$5,300$3,500-33.96%
State Aid74,98968,13265,03985,00070,000-17.65%
Federal Grant - -3,675 - -
County Grant - - - - -
Administrative Citations - - - - -
Current Service73,5978,1374,4076,00070,0001066.67%
Donations1,650 -8,500 - -
Miscellaneous832,2491,740 - -
152,58980,90884,22196,300143,50049.01%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages368,449355,108356,070337,416340,9311.04%
Fringe Benefits148,047312,848151,666176,620161,106-8.78%
Materials, Supplies and Services
Professional & Technical Services11,59711,61811,57310,32719,90092.70%
Utilities and Maintenance55,60756,43459,35949,05054,00010.09%
Operations51,82153,04061,07367,57265,965-2.38%
City Support Services73,24074,123105,101105,908105,707-0.19%
Supplies and Materials103,037100,21992,84791,36596,3755.48%
Capital Outlay
Equipment - - - - -
Total Expenditures811,798963,389837,689838,258843,9840.68%
Indirectly Funded Amount659,209882,481753,468741,958700,484-5.59%
The Fire Department is made up of two programs. They are Fire Prevention/Suppression
and Emergency Preparedness.
2012 BUDGET
89
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Fire – Fire Department
PROGRAM SUMMARY
The Fire Department includes Emergency Medical Services (EMS), Fire Prevention/Suppression programs. The
EMS program supports the Police Department in managing responses to medical emergencies. The Fire
Department responds to all life threatening situations and when there are no police officers available to respond.
Fire suppression is the response to all fires, hazardous materials, special hazards and special rescue incidents in
the city and fire prevention is the enforcement of the fire code, and the review and inspection of new construction.
It also provides for public education and files
FY 2011FY 2012
reports with the State Fire Marshall on
ApprovedApprovedPercent
department activity, property loss or death due to
BudgetBudgetChange
fire emergencies.
REVENUES:
MAJOR OBJECTIVES TO BE ACCOMPLISHED
Licenses $ 5,300 $ 3,500 -33.96%
IN 2012:
Intergovernmental Revenue 85,000 70,000 -17.65%
1.
Charges for Service 6,200 70,000 1029.03%
Develop Long Term Strategic and Marketing plan
$ 96,500 $ 143,500 48.70%
.
for the department
EXPENDITURES:
2. Continue Home Fire Prevention Inspection in
Salaries/Wages/Benefits $ 514,036 $ 502,037 -2.33%
accordance with the fire prevention grant.
Materials, Supplies & Services 319,551 349,522 9.38%
3. Establish Cooking Hood Cleaning and
$ 833,587 $ 851,559 2.16%
Inspection Program
4. Work with Police Department and School
NET TAX AND GENERAL
District in establishing a summer safety camp
REVENUE SUPPORTED $ 737,087 $ 708,059 -3.94%
PERSONNEL:
Number of FTE positions1.222.7
Volunteer Firefighters3535
PROGRAM:
Fire – Emergency Preparedness
PROGRAM SUMMARY
The Emergency Preparedness program provides the community with preparedness, mitigation, response, and
recovery from natural and technological disasters including acts of terrorism. The emergency preparedness
program is designed to provide training for all employees through partnerships with the Federal Emergency
Management Agency, Minnesota Division of Emergency Management, and Hennepin County Emergency
Preparedness. Training is accomplished through mock drills and simulated emergency situations, along with
specialized training.
FY 2011FY 2012
MAJOR OBJECTIVES TO BE
ApprovedApprovedPercent
ACCOMPLISHED IN 2012:
.
BudgetBudgetChange
1. Prepare Table Top for city staff and
EXPENDITURES:
Police and Fire Command staff
Materials, Supplies & Services4,671$ 3,865$ -17.26%
2. Establish forms for EOC and equip
EOC for operations.
NET TAX AND GENERAL
REVENUE SUPPORTED4,671$ 3,865$ -17.26%
PERSONNEL:
Number of FTE positions00
2012 BUDGET
90
PUBLIC WORKS BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Licenses and Permits$10,549$13,460$14,980$9,490$9,415-0.79%
Intergovernmental120,300121,711135,049120,000125,0004.17%
Charges for Services2,7763,7036,9942,2502,75022.22%
Other Miscellaneous3,5481,8724,7332,1004,00090.48%
Sales of Fixed Assets2,074 - - - -
Expenditures
Salaries, Wages and Benefits
Salaries and Wages1,165,552 1,144,280 1,213,645 1,146,823 1,158,004 0.97%
Fringe Benefits426,650 470,387 480,473 460,893 461,461 0.12%
Materials, Supplies and Services
Professional & Technical Services191,722 164,056 221,980 204,300 214,300 4.89%
Utilities and Maintenance383,362 361,417 428,277 414,800 420,500 1.37%
Operations(194) (6,044) (3,224) 13,685 10,280 -24.88%
City Support Services154,943 158,498 156,584 158,599 165,132 4.12%
Supplies and Materials270,449 267,596 321,813 313,300 299,000 -4.56%
Capital Outla
y
Buildings & Improvements- - - - -
Equipment- 2,169 7,277 - -
Total Expenditures2,592,483 2,562,361 2,826,826 2,712,400 2,728,677 0.60%
Reimbursed Expenditures(486,511) (528,492) (537,760) (538,000) (538,000)
Net Total Expenditures2,105,972 2,033,869 2,289,066 2,174,400 2,190,677 0.75%
Indirectly Funded Amount1,966,724 1,893,123 2,127,310 2,040,560 2,049,512 0.44%
The Public Works Department is made up of eight programs. They are Buildings,
Equipment Services, Administration, Engineering, Streets, Snow Removal, Parks
and Tree Service.
2012 BUDGET
91
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Public Works – Buildings
PROGRAM SUMMARY
The Building Maintenance Department of Public Works is responsible for the maintenance and repair of all City
Buildings. The public works buildings budget covers the entire public works complex. The buildings and equipment
are maintained by in house maintenance personnel and the custodial duties by a contract cleaner.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
FY 2011FY 2012
2012:
ApprovedApprovedPercent
1. Maintain PW building to assure a safe and
BudgetBudgetChange
comfortable environment for all City employees at
EXPENDITURES:
the lowest cost to the taxpayer.
Salaries/Wages/Benefits $ 34,563 $ 35,845 3.71%
Materials, Supplies & Services 69,129 66,894 -3.23%
Reimbursed Expenditures (70,000) (70,000)0.00%
$ 33,692 $ 32,739
NET TAX AND GENERAL
REVENUE SUPPORTED $ 33,692 $ 32,739 -2.83%
PERSONNEL:
Number of FTE positions0.40.4
PROGRAM:
Public Works – Equipment Services
PROGRAM SUMMARY
The Equipment Services program of the Public Works Department provides maintenance and repair of all City
vehicles and equipment. Equipment Services is responsible for writing specifications and the purchasing of City
Vehicles. It also is in charge of the disposal of surplus vehicles and equipment. It is the goal of Equipment Services
to provide a quality and cost effective service to all cities departments for all their equipment needs.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Continue aggressive maintenance and repair
FY 2011FY 2012
of all city equipment.
ApprovedApprovedPercent
2. Purchase of Two 1 Ton Plow Trucks, One
BudgetBudgetChange
Single Axle Dump with snow and ice
REVENUES:
equipment, Front end Loader, Hot mix trailer,
Charges for service $ 150 $ 150 0.00%
Overseeder and Aerial Bucket Truck.
EXPENDITURES:
Salaries/Wages/Benefits $ 200,447 $ 211,693 5.61%
Materials, Supplies & Services 20,999 17,536 -16.49%
Reimbursed Expenditures (143,000) (143,000)0.00%
$ 78,446 $ 86,229 9.92%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 78,296 $ 86,079 9.94%
PERSONNEL:
Number of FTE positions2.352.35
2012 BUDGET
92
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Public Works – Administration
PROGRAM SUMMARY
The Administration program of the Public Works Department provides administrative direction, control and support
by the Public Works Director, reception and clerical for the following Public Works Department divisions:
Engineering Services; Building Services; Equipment Services; Parks/Forestry & Streets/Traffic; Water and Sewer
Utilities and Solid Waste Management.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
FY 2011FY 2012
IN 2012:
ApprovedApprovedPercent
1. Southwest Transitway (LRT) planning: protect
BudgetBudgetChange
city interests and position Hopkins for Federal
EXPENDITURES:
funding to mitigate LRT station impacts
Salaries/Wages/Benefits $ 158,905 $ 161,865 1.86%
2. Continue to analyze and respond to
Materials, Supplies & Services 15,573 13,577 -12.82%
opportunities to save energy and be more
Reimbursed Expenditures (148,000) (148,000)0.00%
environmentally conscious while improving
$ 26,478 $ 27,442
service quality and efficiency.
NET TAX AND GENERAL
3. Complete aggressive 2012 program of street,
utility, municipal building and park system
REVENUE SUPPORTED $ 26,478 $ 27,442 3.64%
improvements.
4. Complete Cottageville Park master planning
PERSONNEL:
work and design of associated storm water
Number of FTE positions1.351.35
drainage improvements
PROGRAM:
Public Works – Engineering
PROGRAM SUMMARY
The Engineering Division of the Public Works
FY 2011FY 2012
Department provides engineering services for the
ApprovedApprovedPercent
City. The Engineering Division provides drafting,
BudgetBudgetChange
surveying, layout, design and other engineering
REVENUES:
services for the City, as well as maintenance and
Licenses $ 8,000 $ 8,000 0.00%
updating of base maps, as-builts, and other
Charges for Service 100 100 0.00%
miscellaneous map updating projects. This division
also acts as the primary liaison to consultants $ 8,100 $ 8,100 0.00%
involved with construction projects.
EXPENDITURES:
Salaries/Wages/Benefits $ 176,404 $ 167,943 -4.80%
MAJOR OBJECTIVES TO BE ACCOMPLISHED
Materials, Supplies & Services $ 26,398 $ 29,324
IN 2012:
Reimbursed Expenditures (65,000) (65,000)0.00%
1. Continue to develop utility maps in digitized
$ 137,802 $ 132,267 -4.02%
format and apply to GIS program.
2. Continue field survey and inventory of utility
NET TAX AND GENERAL
system for GIS application.
REVENUE SUPPORTED $ 129,702 $ 124,167
3. Complete Well No. 1 upgrades. -4.27%
4. Oversee implementation of the City’s Capital
Improvement Plan.
PERSONNEL:
Number of FTE positions1.771.6
2012 BUDGET
93
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Public Works – Streets and Alleys
PROGRAM SUMMARY
The Streets Division of the Public Works Department provides maintenance of 55 miles of streets, 30 miles of
alleys and 10 parking lots (including parking ramp) within the City for convenient day-to-day use. Also provides
street lighting, traffic signs and signals, sidewalk repair, and special event support. Maintenance includes activities
such as sweeping, patching, seal coating and curb repair. Major maintenance is scheduled on a 6 year,
maintenance district rotation basis. Routine mill/patching/paving is accomplished throughout the City during the
summer season.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Street maintenance utilizing pavement management support information that includes prep seal coat areas
and contractual crack sealing.
2. Spring sweeping as weather permits, Mainstreet sweeping every three weeks, residential sweeping (spring,
summer and once in the fall).
3. Continued maintenance of storm water drainage systems.
4. Inspect and repair all defective sidewalks in district
5. Preventative patching, repairs to bituminous roadways.
6. Maintain sign and signal change outs, inventory signs, upgrade traffic controls and signals as required.
7. Mall maintenance including flags, refuse, decorations and banners, and streetlight painting.
8. Provide traffic control and logistical services for special events such as Raspberry Festival, Mainstreet Days,
National Night Out, etc., to support the City goal of promoting and enhancing city events.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetChange
Budget
REVENUES:
Licenses $ 1,490 $ 1,415 -5.03%
Intergovernmental Revenue 120,000 125,000 4.17%
Charges for Service 500 500 0.00%
$ 121,990 $ 126,915 4.04%
EXPENDITURES:
Salaries/Wages/Benefits $ 365,815 $ 361,011 -1.31%
Materials, Supplies & Services $ 599,997 $ 610,194
Reimbursed Expenditures (112,000) (112,000)0.00%
$ 853,812 $ 859,205 0.63%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 731,822 $ 732,290
0.06%
PERSONNEL:
Number of FTE positions4.654.61
2012 BUDGET
94
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Public Works – Snow & Ice Removal
PROGRAM SUMMARY
The Snow & Ice Removal program of the Public
FY 2011FY 2012
Works Department provides snow and ice control
ApprovedApprovedPercent
services of 55 miles of streets, 33 miles of alleys
BudgetBudgetChange
and 9 parking lots (including parking ramp) and
REVENUES:
economic development properties within the city for
Charges for service $ - $ 500 #DIV/0!
convenient day-to-day use, and to provide safe
travel and parking conditions.
EXPENDITURES:
Salaries/Wages/Benefits $ 120,716 $ 119,918 -0.66%
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
Materials, Supplies & Services 84,899 77,632 -8.56%
2012;
1. Complete plowing/sanding operations of all city
$ 205,615 $ 197,550 -3.92%
streets, alleys, parking lots and parking ramp
with 10 hours.
NET TAX AND GENERAL
2. Complete snow removal operations in
REVENUE SUPPORTED $ 205,615 $ 197,050 -4.17%
downtown areas/ramp/parking lots in efficient
manner to meet parking/traffic flow demands.
PERSONNEL:
3. Increase snow/ice maintenance activities on
residential streets.Number of FTE positions1.281.23
4. Utilize snow emergency policy to maximize
safety and snow removal efforts, while
minimizing resident conflicts.
PROGRAM:
Public Works – Park Maintenance & Improvements
PROGRAM SUMMARY
The Parks division of the Public Works Department provides for the maintenance of developed parks and grounds
adjacent to public buildings and right-of-ways, including, seeding, fertilizing and mowing of grass, maintenance of
all athletic fields and general playgrounds and maintenance of Shady Oak Beach. Maintenance of Co. Rd 3
median flowers and irrigation is provided.
FY 2011FY 2012
Maintenance of picnic facilities and trails, trash and
ApprovedApprovedPercent
rubbish removal from parks is also included. Open
BudgetBudgetChange
skating and hockey areas are included. Open skating
and hockey areas are provided from December
REVENUES:
through February for outdoor recreational purposes.
Charges for service $ 1,500 $ 1,500 0.00%
Miscellaneous 2,100 4,000 90.48%
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
$ 3,600 $ 5,500 52.78%
2012:
EXPENDITURES:
1. Continue grounds maintenance of all parks
Salaries/Wages/Benefits $ 424,533 $ 434,634 2.38%
including Shady Oak Beach, plus City Hall, 4 well
Materials, Supplies & Services 203,568 217,831 7.01%
houses, Public Works garage and all other City
$ 628,101 $ 652,465 3.88%
owned right-of-way.
2. Provide open skating and hockey at the following
parks: Valley, Harley Hopkins, Oakes, Central,
NET TAX AND GENERAL
Interlachen, open skating only at Hilltop and
REVENUE SUPPORTED $ 624,501 $ 646,965 3.60%
Burnes.
PERSONNEL:
Number of FTE positions5.095.09
2012 BUDGET
95
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Public Works – Tree Maintenance & Forestry
PROGRAM SUMMARY
The Forestry Division of the Public Works Department provides for the maintenance of all trees. Through the
utilization of arboricultural practices, all trees on public property will be maintained in an acceptable condition or
removed as necessary to allow for a healthy environment for the urban forest along with providing safe passage for
pedestrian and vehicular traffic. Through utilization of tree inspectors residents will be consulted on tree related
problems and advised to the solutions. Reforestation of the urban forest is also an activity of this division.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Trim 12% of trees on city boulevards.
2. Replace trees on city property that were lost in 2012
3. Remove all diseased, dead, dying trees on public property.
4. Create an effective data base record keeping system that tracks forestry activities to better manage and
maintain public trees.
5. Provide for prompt customer service on requests for trimming and tree consultation
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits126,333$ 126,556$ 0.18%
Materials, Supplies & Services84,121$ 84,224$ 0.12%
$ 210,454 $ 210,780
NET TAX AND GENERAL
REVENUE SUPPORTED $ 210,454 $ 210,780 0.15%
PERSONNEL:
Number of FTE positions1.861.86
2012 BUDGET
96
RECREATION BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Miscellaneous$ -$ -$ -$ -$ -
Expenditures
Salaries, Wages and Benefits
Salaries and Wages35,67334,95032,74944,97545,2500.61%
Fringe Benefits5,1594,7464,3515,3905,6013.91%
Materials, Supplies and Services
Operations161,118153,057150,736148,656153,9473.56%
Supplies and Materials159152100700300-57.14%
Capital Outlay
Improvements Other than Bldg - - - - -
Transfer Out - - - - -
Total Expenditures202,108192,905187,935199,721205,0982.69%
Indirectly Funded Amount202,108192,905187,935199,721205,0982.69%
The Recreation Department is made up of five main porgrams. They are Playground,
Ice Rink, Park Services, Joint Recreation and Skate Park.
2012 BUDGET
97
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Recreation – Playgrounds
PROGRAM SUMMARY
The popular summer playground program is provided to children at 11 locations throughout the cities of Hopkins
and Minnetonka. Activities include outdoor games, arts and crafts, a tiny tots program, and a summer adventure
club. The summer concludes with a carnival attended by children from all the playground sites.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. To develop, promote and provide quality recreational opportunities in anticipation of and in response to the
needs and interests of the Hopkins-Minnetonka community.
2. To develop staff related goals designed to build self-esteem in children participating in the program
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits20,198$ 21,034$ 4.14%
NET TAX AND GENERAL
REVENUE SUPPORTED20,198$ 21,034$ 4.14%
PERSONNEL:
Number of Part-time positions2222
PROGRAM:
Recreation – Ice Rink Program
PROGRAM SUMMARY
Supervised outdoor ice rinks are provided at 14 locations throughout the cities of Hopkins and Minnetonka. Each
site is staffed with rink attendants from mid-December thru mid-February dependant on weather conditions. Ice
rinks are available for general skating, hockey and broomball. Approximately 30 staff are hired and trained to
supervise the outdoor ice rink program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. To provide quality customer service and facilities to ice rink users.
2. To ensure that all locations are adequately staffed for each scheduled day of operation
3. To hire and train a staff that is dedicated to providing quality customer service
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits12,284$ 12,192$ -0.75%
NET TAX AND GENERAL
REVENUE SUPPORTED12,284$ 12,192$ -0.75%
PERSONNEL:
Number of Part-time positions3030
2012 BUDGET
98
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Recreation – Park Service
PROGRAM SUMMARY
The Recreation Department hires and trains attendants to supervise park services at both Burnes and Valley
Parks. Attendants manage picnic reservations, maintain restroom facilities, provide recreational equipment and
keep overall site clean for park users.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. To provide quality customer service and facilities to park users.
2. To ensure that facilities are open and prepared for each scheduled permitted use
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits12,518$ 12,810$ 2.33%
NET TAX AND GENERAL
REVENUE SUPPORTED12,518$ 12,810$
2.33%
PERSONNEL:
Number of Part-time positions44
PROGRAM:
Recreation – Joint Recreation
PROGRAM SUMMARY
Programs for all ages are provided through the Joint Recreation division. Youth classes are offered in over 15
areas of interest including tennis, golf, swimming, ball skills, and arts & crafts. Youth sports leagues are offered in
basketball and soccer. Adult classes are offered in several areas of interest, and team sports are offered in soccer,
softball, basketball, volleyball, hockey, broomball and football. In addition, the joint recreation division oversees the
operation of Shady Oak Beach, attended by over 40,000 people each summer.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Implementation of a new “Buddy” system for children with special needs.
2. Expand summer “junior leader” program for children with special needs.
3. To expand non-school day program offerings.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
EXPENDITURES:
Materials, Supplies & Services145,000$ 147,000$ 1.38%
NET TAX AND GENERAL
REVENUE SUPPORTED145,000$ 147,000$1.38%
PERSONNEL:
Number of Part-time positions9090
2012 BUDGET
99
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Recreation – Overpass Skate Park
PROGRAM SUMMARY
The Overpass program provides skate boarders, bikers, and inline skate athletes, 10 years of age or older, with a
safe, fun, and challenging place to gather and practice their sport. The Overpass creates a healthy recreational
opportunity primarily for youth, and young adults. The Overpass is a seasonal operation, and one of only a few tier
II aggressive skate parks in the state of Minnesota. This unique park attracts a regional population in addition to
serving the residents of Hopkins.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
rd
1. To operate the park under a contractual operating agreement with 3 Lair Skate Parks.
2. To operate the park with favorable fees for resident and community partners.
3. To increase the number of Hopkins resident users and partner community (Minnetonka and St. Louis Park)
resident users.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits5,365$ 4,816$ -10.23%
Materials, Supplies & Services2,356$ 2,247$ -4.63%
$ 7,721 $ 7,063
NET TAX AND GENERAL
REVENUE SUPPORTED $ 7,721 $ 7,063 -8.52%
PERSONNEL:
Number of FTE positions0.050.05
2012 BUDGET
100
ACTIVITY CENTER BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Charges for Services$64,969$53,349$82,571$50,300$50,300
Contributions5,7229,7776,36910,70010,700
Total Revenues70,69163,12788,93961,00061,000
Expenditures
Salaries, Wages and Benefits
Salaries and Wages139,327170,865166,337175,013169,477-3.16%
Fringe Benefits35,49753,27454,41558,10557,065-1.79%
Materials, Supplies and Services
Professional & Technical Services29,22919,09945,93620,40021,5005.39%
Utilities and Maintenance37,15429,89934,72235,70034,200-4.20%
Operations11,0847,8707,00612,10010,400-14.05%
City Support Services7,66211,79311,8769,5538,923-6.59%
Supplies and Materials16,74016,10714,98619,20018,800-2.08%
Capital Outlay
Buildings & Structures - - - - -
Office Furniture and Equipment - - - - -
Total Expenditures276,693308,909335,278330,071320,365-2.94%
Indirectly Funded Amount206,002245,782246,339269,071259,365-3.61%
The Activity Center Department is made up of two programs. They are
Community Use and Maintenance. Due to budget constraints, the center
is closed on Fridays unless there is a special event.
2012 BUDGET
101
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Activity Center – Programming
FY 2011FY 2012
PROGRAM SUMMARY
ApprovedApprovedPercent
The Activity Center Community Use program of the
BudgetBudgetChange
Public Works Department provides a facility for
residents to use for active or passive activities. Staff
REVENUES:
coordinates all users of the Activity Center. The
Rent $ 26,000 $ 26,000 0.00%
Hopkins Activity Center also implements and
Charges for Service 23,500 23,500 0.00%
coordinates the Seasoned Adult Program, which is
Miscellaneous 13,500 13,500 0.00%
geared towards the over 50 Hopkins population.
$ 63,000 $ 63,000 0.00%
EXPENDITURES:
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
Salaries/Wages/Benefits $ 215,824 $ 208,608 -3.34%
2012:
Materials, Supplies & Services 58,184 56,306 -3.23%
1. Market the Hopkins Activity Center to the over 50
$ 274,008 $ 264,914 -3.32%
Hopkins population.
2. Develop partnerships with businesses, civic
organizations, school district and faith community.
NET TAX AND GENERAL
3. Work with the Hopkins festivals and special events
REVENUE SUPPORTED $211,008 $201,914 -4.31%
committees to promote events for the over 50
population.
PERSONNEL:
Number of FTE positions3.13
PROGRAM:
Activity Center – Maintenance
PROGRAM SUMMARY
The Building Maintenance Department of Public Works is responsible for the Maintenance and repair of all City
Buildings. The Activity Center maintenance Budget covers the Hopkins Activity Center. In house maintenance
personnel and part time cleaning personnel maintain this Building.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Upgrade existing Low Pressure Steam Heating and DX cooling system to Low Pressure Hot Water with new
HVAC fan units, Replace existing Gymnasium AC only units to Heat and AC units. Capital Project of $375 K
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits17,294$ 17,934$ 3.70%
Materials, Supplies & Services42,169$ 40,917$ -2.97%
$ 59,463 $ 58,851
NET TAX AND GENERAL
REVENUE SUPPORTED $ 59,463 $ 58,851 -1.03%
PERSONNEL:
Number of FTE positions0.20.2
2012 BUDGET
102
CITY OF HOPKINS - 2010 BUDGET
PLANNING BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Permits and Licenses$ 840$ 1,750$ 1,370$ 1,000$ 1,000
Charges for Services6271,9004,0501,5001,500
Total Revenues1,4673,6505,4202,5002,500
Expenditures
Salaries, Wages and Benefits
Salaries and Wages77,99190,29792,76994,58295,5981.07%
Fringe Benefits25,90933,06833,58933,82234,4501.86%
Materials, Supplies and Services
Professional & Technical Services1401111132,2502,250
Utilities and Maintenance25024924920032060.00%
Operations3,8823,2813,22110,70010,700
City Support Services996826787828719-13.16%
Supplies and Materials3,1213,1381,6062,8002,800
Total Expenditures112,289130,970132,335145,182146,8371.14%
Reimbursed Expenditures(20,000) (20,000) (20,000) (20,000) (20,000)
Net Total Expenditures92,289110,970112,335125,182126,8371.32%
Indirectly Funded Amount90,822107,320106,915122,682124,3371.35%
The Planning and Economic Development Department is made up of thee programs. They are Zoning
Activities & Enforcement, Sign & Fence Permits and Miscellaneous Planning.
2012 BUDGET
103
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Planning & Community Development – Zoning Activities, Planning & Enforcement
PROGRAM SUMMARY
The Zoning Activities & Enforcement Program of the Planning & Economic Development Department provides
administration and enforcement of locally approved Zoning Ordinance and Comprehensive Plan. Provides
administration and inspection of signs and fences and prepares various planning documents and reports necessary
to ensure orderly development/redevelopment of City.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Begin process of re-zoning properties to Mixed-Use
2. Research and develop a policy to ensure that new developments have a bike and pedestrian-friendly design
3. Process sign & fence permit requests in a timely and expedient manner
4. Provide staff assistance to Planning Commission
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
REVENUES:
Licenses & Permits $ 2,500 $ 2,500 0.00%
EXPENDITURES:
Salaries/Wages/Benefits $ 128,404 $ 130,048 1.28%
Materials, Supplies & Services 16,778 16,789 0.07%
Reimbursed Expenditures (20,000) (20,000)0.00%
$ 125,182 $ 126,837
NET TAX AND GENERAL
REVENUE SUPPORTED $122,682 $124,337 1.35%
PERSONNEL:
Number of FTE positions1.351.35
2012 BUDGET
104
CITY OF HOPKINS - 2010 BUDGET
COMMUNITY DEVELOPMENT BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Miscellaneous$- $- $- $- $85,999
Expenditures
Salaries, Wages and Benefits
Salaries and Wages56,832 56,018 56,777 57,219 58,762 2.70%
Fringe Benefits19,997 19,41119,123 20,92921,480 2.63%
Materials, Supplies and Services
Professional & Technical Services928 708 613 560 600 7.14%
Operations211 175 289 3,200 3,075 -3.91%
City Support Services1,386 1,006 1,086 1,210 1,182 -2.31%
Supplies and Materials971 499 520 1,150 900 -21.74%
Total Expenditures80,325 77,817 78,408 84,268 85,999 2.05%
Indirectly Funded Amount80,325 77,817 78,408 84,268 - -100.00%
The Community Development budget accounts for expendiutres used to promote and enhance
the community of Hopkins.
2012 BUDGET
105
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Community Development
PROGRAM SUMMARY
Promotion and development of housing programs and activities for City property owners and residents. Staff
st
support of housing programs such as 1 Time Home Buyer Mortgage Program, Image Awards, Housing
Improvement Areas and Livable Communities Program. Assist in implementation of the Engaging Raspberry
Renters project.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Continue promotion and support of various housing programs and initiatives. Investigate funding for SW LRT
station area (and other key parcels) redevelopment, including Hennepin County Transit Orientated
Development (TOD) program and Met Council Livable Communities Demonstration Account.
2. Continue to provide staff support to HAMA, SW LRT TIC, SCIP and other collaborative efforts.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
REVENUES:
Miscellaneous $ 84,268 $ 85,999 2.05%
EXPENDITURES:
Salaries/Wages/Benefits $ 78,148 $ 80,242 2.68%
Materials, Supplies & Services 6,120 5,757 -5.93%
$ 84,268 $ 85,999
NET TAX AND GENERAL
REVENUE SUPPORTED $ - $ - #DIV/0!
PERSONNEL:
Number of FTE positions0.850.85
2012 BUDGET
106
STATE CHEMICAL ASSESSMENT BUDGET
Revenues and Revenues and Expenditures
Special Revenue Fund 203
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Intergovernmental $ 96,568 $ 177,355 $ 106,285 $ 45,000 $ 45,000
Refunds & Reimbursements4,203 123 14,482 - -
Total Revenues100,772 177,478 120,767 45,000 45,000
Expenditures
Salaries, Wages and Benefits
Salaries and Wages51,767 48,049 39,512 37,200 37,200
Materials, Supplies and Services
Professional & Technical Services2,600 2,618 3,183 2,000 2,000
Utilities and Maintenance3,050 3,111 6,173 - -
Operations26,985 11,370 24,277 - -
City Support Services4,085 3,936 3,915 3,946 4,024 1.98%
Supplies and Materials67,924 41,161 30,588 1,854 1,776 -4.21%
Capital Outlay
Computers17,973 3,237 - - -
Other Equipment- 17,513 - - -
Total Expenditures174,385 130,996 107,649 45,000 45,000
Excess (deficiency) of revenue over
expenditures(73,613) 46,482 13,118 (0) (0)
The State Chemical Assessment is supported by state aid for the purpose
of chemical assessment training and activity for the State of Minnesota.
2012 BUDGET
107
CITY OF HOPKINS
FUND 203 – CHEMICAL ASSESSMENT TEAM FUND
PROGRAM:
State Chemical Assessment Team
PROGRAM SUMMARY
The State Chemical Assessment Team program provides emergency response for assessment of chemical
hazards for the State of Minnesota and maintenance of state owned equipment for emergency response and
training of personnel. Responding as requested by the State Duty Officer to the counties of Hennepin, Scott,
Carver, McLeod and Renville. The State of Minnesota will reimburse the City for up to $45,000 per year for the
training of personnel, maintenance of equipment, and purchase of supplies and equipment.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012
1. To bring all Team Members from a Technician Level to the highest level attainable, Specialist.
2. To restructure and redefine chemical assessment team to meet the needs of the state, city and team members
needs.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
REVENUES:
Intergovernmental Revenue $ 45,000 $ 45,000 0.00%
EXPENDITURES:
Salaries/Wages/Benefits $ 37,200 $ 37,200 0.00%
Materials, Supplies & Services 7,800 7,800 0.00%
$ 45,000 $ 45,000
NET TAX AND GENERAL
REVENUE SUPPORTED $ - $ - --
PERSONNEL:
Number of FTE positions00
2012 BUDGET
108
ECONOMIC AND COMMUNITY DEVELOPMENT BUDGET
Revenues and Expenditures
Special Revenue Fund 204
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Property Taxes$48,254 $72,244 $122,754$125,000$175,000 42.56%
Intergovernmental5,000 6,792 6,800 - -
Interest earnings148 3,654 575 500 - -100.00%
Charges for services14,912 32,934 18,025 12,000 1,500 -91.68%
Miscellaneous13,602 26,355 18,093 11,000 11,000 -39.20%
Total Revenues81,916 141,979 166,247 148,500 187,500
Expenditures
Salaries, Wages and Benefits
Salaries and Wages118,879 115,758120,444118,207120,494 1.93%
Fringe Benefits47,455 46,565 48,955 49,047 48,525 -1.06%
Materials, Supplies and Services
Professional & Technical Services15,984 38,355 26,624 44,600 39,350 -11.77%
Utilities and Maintenance307 275 799 300 650 116.67%
Operations15,411 14,619 11,242 6,400 6,400
City Support Services29,184 30,537 29,505 29,555 30,534 3.31%
Supplies and Materials991 1,224 1,424 1,600 1,600
Capital Outla
y
Land Acquisition697,098 - - 30,000 - -100.00%
Other Improvements- - - - -
Total Expenditures925,310 247,331238,992279,709247,553 -11.50%
Reimbursed Expenditures(37,500) (40,000) (40,000) (40,000) (40,000)
Net Total Expenditures887,810 207,331198,992239,709207,553 -13.41%
Operating Transfer In (Out)
(61,000)(61,000) (61,000) (61,000) (61,000)
Excess (deficiency) of Revenues ove
r
Expenditures(866,894) (126,352)(93,745) (152,209)(81,053) -46.75%
The Economic Development Fund was established to fund development and
redeveloment opportunities. Sources are derived from loans, grants and tax levy.
2012 BUDGET
109
CITY OF HOPKINS
FUND 204 – ECONOMIC DEVELOPMENT FUND
PROGRAM:
Project Development and Coordination
PROGRAM SUMMARY
FY 2011FY 2012
Undertake development activities not directly funded by
specific project budgets. Meet with developers, property
ApprovedApprovedPercent
owners and business tenants to review possible
BudgetBudgetChange
redevelopment/development activities. Recruit desirable
REVENUES:
businesses to locate in Hopkins. Explore developer
Property Taxes $ 125,000 $ 175,000 40.00%
incentives aimed at promoting sustainability and active
Interest 10,500 - -100.00%
living.
Miscellaneous 11,000 11,000 0.00%
$ 146,500 $ 186,000 26.96%
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
2012:
EXPENDITURES:
1. Monitor income/expenditure of Economic
Salaries/Wages/Benefits $ 72,350 $ 72,317 -0.05%
Development fund.
Materials, Supplies & Services $ 27,644 $ 28,340
2. Prepare program budget.
Transfer Out 61,000 61,000 0.00%
3. Facilitate redevelopment projects as directed by the
$ 160,994 $ 161,657 0.41%
City Council.
NET TAX AND GENERAL
REVENUE SUPPORTED $ 14,494 $(24,343)-267.95%
PERSONNEL:
Number of FTE positions0.650.65
PROGRAM:
Tax Increment Financing Program
PROGRAM SUMMARY
Undertake miscellaneous development activities funded through tax increment districts. Administer all districts.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Ensure districts are meeting legal and statutory requirements.
2. Continue to monitor all districts.
3. Coordinate development activities within
districts.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits $ 51,924 $ 52,978 2.03%
Materials, Supplies & Services 13,986 14,038 0.37%
Reimbursed Expenditures (40,000) (40,000)0.00%
$ 25,910 $ 27,016
NET TAX AND GENERAL
REVENUE SUPPORTED $ 25,910 $ 27,016 4.27%
PERSONNEL:
Number of FTE positions0.50.5
2012 BUDGET
110
CITY OF HOPKINS
FUND 204 – ECONOMIC DEVELOPMENT FUND
PROGRAM:
Community Development Activity
PROGRAM SUMMARY
Promote the City of Hopkins by building on assets, including the small town feel, walkability and Hopkins as a
destination. Explore ways to enhance the sense of place through public art and directional signage.
FY 2011FY 2012
MAJOR OBJECTIVES TO BE ACCOMPLISHED
IN 2012: ApprovedApprovedPercent
1. Work towards the Council-approved goals and
BudgetBudgetChange
objectives.
REVENUES:
2. Continue liaison role for City between both
Interest $ 2,000 $ 1,500 -25.00%
HBCA and Twin West Chamber.
Miscellaneous 100 1,000 900.00%
3.
Work with Marketing Task Force to implement
$ 2,100 $ 2,500 19.05%
year four of the Think Hopkins marketing plan.
EXPENDITURES:
4.
Facilitate year two of Hopkins Artstreet.
Salaries/Wages/Benefits $ 42,980 $ 43,724 1.73%
Materials, Supplies & Services 23,325 23,656 1.42%
$ 66,305 $ 67,380 1.62%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 64,205 $ 64,880 1.05%
PERSONNEL:
Number of FTE positions0.450.45
th
PROGRAM:
8 Avenue Development
PROGRAM SUMMARY
thth
and Excelsior, the City of Hopkins will work towards transforming 8
In preparation for the SW LRT station at 8
Avenue in to a gateway to the downtown through redevelopment of existing property and the redesign of the
roadway.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Facilitate a redevelopment project on the former Park Nicollet clinic site.
th
2. Begin the design process for the 8 Avenue
FY 2011FY 2012
streetscape project.
ApprovedApprovedPercent
3. Continue to explore the redevelopment/reuse of
BudgetBudgetChange
the Johnson Building property.
EXPENDITURES:
Materials, Supplies & Services 17,500 12,500 -28.57%
Land Acquisition 30,000 - -100.00%
$ 47,500 $ 12,500
NET TAX AND GENERAL
REVENUE SUPPORTED $ 47,500 $ 12,500 -73.68%
PERSONNEL:
Number of FTE positions00
2012 BUDGET
111
REAL ESTATE PURCHASES AND SALES BUDGET
Revenues and Expenditures
Special Revenue Fund 205
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Miscellaneous$3,700$3,700$663$3,700$3,700
Interest1,6659253,7002,1002,100
Total Revenues5,3654,6254,3635,8005,800
Expenditures
Materials, Supplies and Services
Professional & Technical Services1,350 - - - -
Capital Outlay
Land Purchases - - - - -
Total Expenditures1,350 - - - -
Net Revenues$4,015$4,625$4,363$5,800$5,800
The Rreal Estate Purchases and Sales Fund records acquisitions and dsposition
of property with the proceeds used to improve city buildings.
2012 BUDGET
112
CITY OF HOPKINS
FUND 205 – REAL ESTATE PURCHASES & SALES FUND
PROGRAM:
Real Estate Purchases & Sales
PROGRAM SUMMARY
Undertake miscellaneous real estate activities for the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Continue to promote and advertise the sale of surplus lots to achieve the maximum sale price.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
REVENUES:
Interest $ 2,100 $ 2,100 0.00%
License & Permits 3,700 3,700 0.00%
$ 5,800 $ 5,800 0.00%
EXPENDITURES:
Materials, Supplies & Services $ - $ - #DIV/0!
NET TAX AND GENERAL
REVENUE SUPPORTED $ (5,800) $ (5,800)0.00%
PERSONNEL:
Number of FTE positions00
2012 BUDGET
113
E-911 SERVICE FEE FUND BUDGET
Revenues and Expenditures
Special Revenue Fund 206
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Tax Increment$- $- $24,860 $- $24,860
Interest- - 50 - 100
Expenditures
Materials, Supplies and Services
Transfer Out- - 24,860 - 24,860
Total Expenditures- - 24,860 - 24,860
Excess (deficiency) of Revenues
over Expenditures- - 50 - 100
The E-911 Service Fee fund is established pursuant to state statute to account for state revenues for the
E-911 program. Funds may be used for E-911 equipment and/or operations.
2012 BUDGET
114
CITY OF HOPKINS
FUND 206 – E-911 SERVICE FEE FUND
PROGRAM:
E-911 Service Fee
PROGRAM SUMMARY
To account for funds received from the State of Minnesota for the operation and maintenance of the E-911
telephone system.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Upgrade existing analog E-911 telephone system to next generation digital technology.
2. Complete annual report on expenditures to State of Minnesota.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
REVENUES:
Intergovernmental Revenue $ - $ 24,860 --
Interest - 100 --
$ - $ 24,960 --
EXPENDITURES:
Transfers Out $ - $ 24,860 --
NET TAX AND GENERAL
REVENUE SUPPORTED $ - $ (100)--
PERSONNEL:
Number of FTE positions00
2012 BUDGET
115
TIF DISTRICT 1-2 BUDGET
Revenues and Expenditures
Special Revenue Fund 211
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Tax Increment$52,174 $58,259 $52,736 $55,000 $55,000
Interest3,133 1,642 562 1,500 500 -66.67%
Transfers In- - - - -
Expenditures
Materials, Supplies and Services
Professional & Technical Services813 840 1,254 1,000 1,000
Operations775 25,266 19,086 2,000 2,000
Capital Outlay
TIF projects75,000 75,000 75,000 75,000 - -100.00%
Total Expenditures76,588 101,106 95,340 78,000 3,000 -96.15%
Transfers out for debt- - - - -
Total Expenditures76,588 101,106 95,340 78,000 3,000 -96.15%
Excess (deficiency) of Revenues
over Expenditures(21,281) (41,204) (42,042) (21,500) 52,500 -344.19%
The Tax Increment District 1-2 Fund is the redevelopment of former Suburban Chevrolet
property. The tax increment district is located in the Central Business District. The fund
records the use of tax increment receipts.
2012 BUDGET
116
CITY OF HOPKINS
FUND 211 – TAX INCREMENT DISTRICT 2-1 FUND
PROGRAM:
Redevelopment within Central Business District
PROGRAM SUMMARY
Redevelopment activity of property in the Central Business District (CBD), north and south of Mainstreet between
thth
11 and 12 Avenues.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Assist in preparation of program budget and other required documentation.
2. Prepare required State Auditor Annual Reports.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetChange
Budget
REVENUES:
Tax Increments $ 55,000 $ 55,000 0.00%
Interest 1,500 500 -66.67%
$ 56,500 $ 55,500 -1.77%
EXPENDITURES:
Transfers Out $ 78,000 $ 3,000 -96.15%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 21,500 $ (52,500)-344.19%
PERSONNEL:
Number of FTE positions00
2012 BUDGET
117
PARKING BUDGET
Revenues and Expenditures
Special Revenue Fund 214
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Court Fines$18,932 $19,775 $21,901 $20,000 $20,000
Leased Parking39,374 53,199 66,646 58,000 67,000 15.52%
Interest Earned4,144 1,721 1,190 4,000 1,500 -62.50%
Federal Grant- - - - -
Revenues 7,5,5,7, 7.,5
Tota
l6240469893682000880093%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages36,629 36,174 36,791 39,664 39,533 -0.33%
Fringe Benefits6,193 6,161 6,309 6,671 6,510 -2.41%
Materials, Supplies and Services
Professional & Technical Services2,862 2,900 7,481 3,700 3,700
Utilities and Maintenance13,829 13,715 14,496 14,150 14,130 -0.14%
Operations390 710 345 1,000 1,000
City Support Services18,671 17,746 19,067 18,358 18,507 0.81%
Supplies and Materials5,974 3,782 3,694 4,750 4,750
Capital Outla
y
Other Improvements- 14,450 26,055 30,000 - -100.00%
Total Expenditures84,548 95,637 114,238118,29388,130 -25.50%
Excess (deficiency) of Revenues
over Expenditures(22,097) (20,942) (24,502) (36,293) 370 -101.02%
The Parking Fund records the receipt of parking permits and parking fines. The revenues are used
to offset the maintenance cost of the parking lots and parking ramp and to fund the parking enforcement
officer.
2012 BUDGET
118
CITY OF HOPKINS
FUND 214 – PARKING FUND
PROGRAM:
Parking Enforcement
PROGRAM SUMMARY
Manage and enforce parking rules and regulations. Ensure that parking is available for customers and parking
rules are followed.
FY 2011FY 2012
ApprovedApprovedPercent
MAJOR OBJECTIVES TO BE
ACCOMPLISHED IN 2012:
BudgetBudgetChange
1. Monitor the effects of current parking
REVENUES:
enforcement efforts and recommend
Fines & Forfeits $ 20,000 $ 20,000 0.00%
changes as needed.
2. Continue to accurately account for fine
EXPENDITURES:
revenues that result from parking
Salaries/Wages/Benefits $ 42,607 $ 43,033 1.00%
enforcement.
Materials, Supplies & Services 16,342 16,203 -0.85%
$ 58,949 $ 59,236
NET TAX AND GENERAL
REVENUE SUPPORTED $ 38,949 $ 39,236 0.74%
PERSONNEL:
Number of FTE positions0.720.72
PROGRAM:
Parking Operations
PROGRAM SUMMARY
Implement and manage parking recommendations by the City Council and the Parking Committee and follow-up on
any questions by the general public. Provide information to the Parking Committee and the City Council on items
of operation. Manage the parking as to provide the most convenient parking for customers.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Update parking brochure and map.
2. Promote marketing plan for permit parking and
FY 2011FY 2012
municipal ramp.
ApprovedApprovedPercent
3. Review funding options for future maintenance
BudgetBudgetChange
of public lots.
REVENUES:
4. Maintain and improve public parking lots as
needed.
Leases $ 58,000 $ 67,000 15.52%
5.
Work with Public Works Department to
Interest 4,000 1,500 -62.50%
complete analysis of public parking lots
$ 62,000 $ 68,500 10.48%
EXPENDITURES:
Salaries/Wages/Benefits $ 3,728 $ 3,010 -19.26%
Materials, Supplies & Services 1,764 1,623 -7.99%
$ 5,492 $ 4,633 -15.64%
NET TAX AND GENERAL
REVENUE SUPPORTED $ (56,508) $ (63,867)13.02%
PERSONNEL:
Number of FTE positions0.10.1
2012 BUDGET
119
CITY OF HOPKINS
FUND 214 – PARKING FUND
PROGRAM:
Parking Ramp
PROGRAM SUMMARY
Proper handling of all matters related to the operation and administration of the leased parking system for the ramp.
Implement recommendations by the City Council and the Parking Committee and follow-up on any questions by the
general public. Provide information to the Parking Committee and the City Council on items of operation. Manage
the parking as to provide the most convenient parking for customers.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Review funding options for future maintenance of parking ramp.
2. Maintain and improve parking ramp as needed.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
EXPENDITURES:
Materials, Supplies & Services 23,852 24,261 1.71%
Capital Expenditures 30,000 - -100.00%
$ 53,852 $ 24,261
NET TAX AND GENERAL
REVENUE SUPPORTED $ 53,852 $ 24,261 -54.95%
PERSONNEL:
Number of FTE positions00
2012 BUDGET
120
COMMUNICATIONS BUDGET
Revenues and Expenditures
Special Revenue Fund 217
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Franchise Fees$200,908 $200,739 $210,050 $200,000 $200,000
Interest Earned6,167 2,945 2,177 4,000 1,500 -62.50%
Revenue 7,75,5,, -,5.
Tota
l2002036821222620400020100123%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages11,073 24,018 26,138 25,864 26,602 2.85%
Fringe Benefits2,350 5,849 6,548 6,426 6,609 2.85%
Materials, Supplies and Services
Professional & Technical Services27,312 27,226 27,913 48,450 55,850 15.27%
Utilities and Maintenance496 522 4,705 - 475
Operations17,250 18,698 21,391 18,200 18,150 -0.27%
City Support Services11,201 12,316 14,341 14,364 14,620 1.78%
Supplies and Materials827 377 308 750 800 6.67%
Capital Outla
y
Office Furniture and Equipment58,588 25,395 25,129 26,900 - -100.00%
Transfer Out86,920 86,920 86,920 86,920 86,920
Total Expenditures216,018 201,321213,393227,874210,026 -7.83%
Excess (deficiency) of Revenues
over Expenditures(8,943) 2,363 (1,167) (23,874) (8,526) -64.29%
The Communication Fund (formerly known as the Cable fund) records the City's share of a five city joint
venture cable TV franchise administered under the Southwest Suburban Cable Commission.
2012 BUDGET
121
CITY OF HOPKINS
FUND 217 – COMMUNICATIONS FUND
PROGRAM:
Communication and Cable Liaison
PROGRAM SUMMARY
FY 2011FY 2012
Provide two-way communication between the City and its
ApprovedApprovedPercent
residents, employees and businesses; its civic, service,
BudgetBudgetChange
and fraternal organizations; and other communities and
REVENUES:
government agencies. Written, verbal and visual
Franchise Fees $ 160,000 $ 160,000 0.00%
communication tools.
Interest 4,000 1,000 -75.00%
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
$ 164,000 $ 161,000 -1.83%
2012:
EXPENDITURES:
City Goal 3, Strategy 4: Citizen Engagement Initiatives:
Salaries/Wages/Benefits $ 32,290 $ 33,211 2.85%
1. Complete project to allow the City to independently
Materials, Supplies & Services $ 35,818 $ 43,318 20.94%
program Cable Channel 16.
Capital Expenditures $ 25,000 $ - -100.00%
2. Conduct City Survey
Transfer Out 86,920 86,920 0.00%
3. Continue to expand e-newsletter and Facebook
$ 180,028 $ 163,449 -9.21%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 16,028 $ 2,449 -84.72%
PERSONNEL:
Number of FTE positions0.250.25
PROGRAM:
Newsletters
PROGRAM SUMMARY
Provide newsletter for the City and its residents, employees and businesses; its civic, service, and fraternal
organizations; and other communities and government agencies.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. City Goal 3: Take it to Them - Engage the Rental Community of Hopkins. Increase newsletter distribution to
rental properties.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
EXPENDITURES:
Materials, Supplies & Services15,077$ 15,225$ 0.98%
NET TAX AND GENERAL
REVENUE SUPPORTED15,077$ 15,225$ 0.98%
PERSONNEL:
Number of FTE positions00
2012 BUDGET
122
CITY OF HOPKINS
FUND 217 – COMMUNICATIONS FUND
PROGRAM:
Web and Messaging
PROGRAM SUMMARY
Provide communication for the City and its residents, employees and businesses; its civic, service, and fraternal
organizations; and other communities and government agencies through a web site. Also maintain the “Ask the
City” line. Written, verbal and visual communication tools.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
FY 2011FY 2012
2012:
ApprovedApprovedPercent
City Goal 1, Strategy 3: Provide Accessible and
BudgetBudgetChange
Friendly City Services:
REVENUES:
1. Increase interactivity on web site through one or
Franchise Fees $ 40,000 $ 40,000 0.00%
more of the following:
Interest - 500 #DIV/0!
Ability to make payments via the web
$ 40,000 $ 40,500 1.25%
Customer Response system
EXPENDITURES:
Ability to fill out forms on the website
Materials, Supplies & Services $ 30,869 $ 31,352 1.56%
Capital Expenditures 1,900 - -100.00%
$ 32,769 $ 31,352 -4.32%
NET TAX AND GENERAL
REVENUE SUPPORTED $ (7,231) $ (9,148)
26.51%
PERSONNEL:
Number of FTE positions00
2012 BUDGET
123
DEPOT BUDGET
Revenues and Exenditure
ps
Special Revenue Fund 219
Projected
ActualActualActualBudgetBudgetPercent
2009201020120112012Change
Revenues
Intergovernmental$- $4,500 $- $10,000 $10,000
Leases and Rentals52,626 51,064 50,960 52,000 51,000 -1.92%
Concessions & Merchandise Sales588 144 108 1,000 2,000 100.00%
Donations & Contributions2,905 2,735 2,532 7,000 7,000
Private Foundation Grants20,000 20,000 20,000 45,000 25,000
Interest785 44 43 900 -
Miscellaneous8,568 10,213 14,148 7,000 25,000
Transfer In- - 10,000 - 10,000
Total Revenues85,473 88,700 97,791 122,900130,000 5.78%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages56,743 57,336 57,833 66,797 69,403 3.90%
Fringe Benefits17,436 16,418 17,353 19,009 19,715 3.72%
Materials, Supplies and Services
Professional & Technical Services9,946 7,831 2,030 3,750 2,450 -34.67%
Utilities and Maintenance12,442 14,787 9,748 8,760 7,360 -15.98%
Operations10,526 7,329 4,058 18,050 10,050 -44.32%
City Support Services2,771 2,537 2,508 2,901 2,697 -7.03%
Supplies and Materials4,607 1,510 7,641 3,600 3,500 -2.78%
Capital Outla
y
Improvements15,466 - - - 5,000
Total Expenditures129,936 107,747 101,172 122,867 120,175 -2.19%
Excess (deficiency) of Revenues
over expenditures(44,463) (19,047) (3,381) 33 9,825 ########
The Depot Coffee House Fund accounts for the operations of the teen center, a chemical free environment for
area teens to socialize.
2012 BUDGET
124
CITY OF HOPKINS
FUND 219 – DEPOT FUND
PROGRAM:
Depot Youth Project
PROGRAM SUMMARY:
Depot Mission
To provide a place of community and learning in which student involvement and
youth development are encouraged in a chemically-free environment
Depot staffing and programs are funded primarily through contractual coffee house operations, admission fees,
rentals, gifts and grants. The Depot programs are intended to offer youth creativity and leadership opportunities,
strengthening their involvement in community activities, and nurturing their growth and development as citizens
through interaction with peers, the public, and community partners. The Depot Board and The Partners Advisory
Team, consisting of students, community members, community business partners, City, Hopkins School District,
and Three Rivers Park District representatives, guide and support site and programming decisions.. The
facility/grounds serve as a Trailhead for Three Rivers Park District.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Provide a chemical-free, enjoyable environment for teens.
2. Maintain youth engagement programming at the Depot.
3. Support additional youth-initiated projects.
4. Promote partnerships with the Depot in the arts community, with area students, and youth allies.
5. Launch the generation solar project.
6. Complete contract agreements between the city of Hopkins and the Depot Express.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetChange
Budget
REVENUES:
Intergovernmental $ 60,000 $ 60,000 0.00%
Charges for Service $ 2,000 $ 1,000
Interest 900 - -100.00%
Foundation/Corporate Grants 45,000 25,000
Miscellaneous 15,000 34,000
Tranfer In - 10,000 #DIV/0!
$ 122,900 $ 130,000 5.78%
EXPENDITURES:
Salaries/Wages/Benefits $ 85,806 $ 89,118 3.86%
Materials, Supplies & Services $ 37,061 $ 26,057
Capital Expenditures - 5,000 #DIV/0!
$ 122,867 $ 120,175 -2.19%
NET TAX AND GENERAL
REVENUE SUPPORTED $ (33) $ (9,825)29672.73%
PERSONNEL:
Number of FTE positions1.51.5
2012 BUDGET
125
TIF DISTRICT 2-1 BUDGET
Revenues and Expenditures
Special Revenue Fund 221
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Tax Increment$601,604$318,497$ -$ -$ -
Interest521 1,501 100 100 100
Transfers In- - 4,419 - -
Total Revenues602,125 319,998 4,519 100 100
Expenditures
Materials, Supplies and Services
Professional & Technical Services2,9512,3211,4753,000 --100.00%
Operations10,60110,8489,269 - -
Capital Outlay
TIF projects254,862 - - - -
Total Expenditures268,41413,16910,7443,000 --100.00%
Transfers out for debt214,000146,000 - - -
Total Expenditures482,414159,16910,7443,000 --100.00%
Excess (deficiency) of Revenues
over Expenditures119,712 160,829 (6,225) (2,900) 100 -103.45%
The Tax Increment 2-1 Fund is the redevelopment of an office/warehouse within
the project area. The fund records the use of tax increment receipts.
2012 BUDGET
126
CITY OF HOPKINS
FUND 221 – TAX INCREMENT 2-1 FUND
PROGRAM:
Improvement of County Road 3 and former Minneapolis Moline.
PROGRAM SUMMARY
th
Coordinate redevelopment activity of former Minneapolis Moline property on 11 Av., south of Excelsior Boulevard.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Assist in preparation of program budget and other required documents.
2. Prepare required annual State Auditor report.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
REVENUES:
Interest 100 100 0.00%
$ 100 $ 100 0.00%
EXPENDITURES:
Materials, Supplies & Services $ 12,269 $ - -100.00%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 12,169 $ (100)-100.82%
PERSONNEL:
Number of FTE positions00
2012 BUDGET
127
TIF DISTRICT 2-6 BUDGET
Revenues and Expenditures
Special Revenue Fund 226
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Tax Increment$8,764 $10,320 $9,418 $10,500 $9,500 -9.52%
Interest296 22 36 300 100 -66.67%
Miscellaneous10,292 8,741 9,640 8,524 9,524 11.73%
Total Revenues19,352 19,083 19,094 19,324 19,124 -1.03%
Expenditures
Materials, Supplies and Services
Professional & Technical Services415 410 460 400 450 12.50%
Operations860 1,500 1,500 1,500 1,500
Capital Outlay
TIF projects- - - - -
Total Expenditures1,275 1,910 1,960 1,900 1,950 2.63%
Transfers out for debt- - - - -
Total Expenditures1,275 1,910 1,960 1,900 1,950 2.63%
Excess of Revenues over Expenditures18,076 17,173 17,133 17,424 17,174 -1.43%
The Tax Increment 2-6 Fund is the handicapped housing development.
The funds records the use of tax increment receipts.
2012 BUDGET
128
CITY OF HOPKINS
FUND 226 – TAX INCREMENT 2-6 FUND
PROGRAM:
SonomaHandicap Housing Project
PROGRAM SUMMARY
th
Coordinate redevelopment of northwest corner of 5 Avenue and Excelsior Boulevard.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Assist in preparation of program budget and other required documents.
2. Prepare required annual State Auditor report.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
REVENUES:
Tax Increments $ 10,500 $ 9,500 -9.52%
Miscellaneous $ 8,524 $ 9,524
Interest 300 100 -66.67%
$ 19,324 $ 19,124 -1.03%
EXPENDITURES:
Materials, Supplies & Services $ 1,900 $ 1,950 2.63%
NET TAX AND GENERAL
REVENUE SUPPORTED $ (17,424) $ (17,174)-1.43%
PERSONNEL:
Number of FTE positions00
2012 BUDGET
129
TIF DISTRICT 2-9 BUDGET
Revenues and Expenditures
Special Revenue Fund 229
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Tax Increment$149,998$153,215$136,811$150,000$140,000-6.67%
Intergovernmental - Mkt Value Credit9,6149,73810,9669,800 --100.00%
Interest5,3282,6582,1945,0002,500-50.00%
Transfers In - -37,248 - -
Total Revenues164,940165,612187,219164,800142,500-13.53%
Expenditures
Materials, Supplies and Services
Professional & Technical Services1,5861,5701,8141,5001,5704.67%
Operations3,2274,6964,5394,5392,882-36.51%
Transfers out for debt133,000134,000119,000119,000118,000-0.84%
Total Expenditures137,813140,266125,353125,039122,452-2.07%
Excess (deficiency) of Revenues
over Expenditures27,127 25,345 61,866 39,761 20,048 -49.58%
The Tax Increment District 2-9 is the Oaks of Mainstreet development. This fund
records the use of tax increments and bond proceeds. Residential homes were
built and sold to improve the overall area.
2012 BUDGET
130
CITY OF HOPKINS
FUND 229 – TAX INCREMENT 2-9 FUND
PROGRAM:
Redevelopment Area – Oaks of Mainstreet.
PROGRAM SUMMARY
Coordinate redevelopment activity on southeast corner of Shady Oak Road and Mainstreet.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Assist in preparation of program budget and other required documents.
2. Prepare required annual State Auditor report.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
REVENUES:
Tax Increments $ 150,000 $ 140,000 -6.67%
Intergovernmental $ 9,800 $ -
Interest 5,000 2,500 -50.00%
$ 164,800 $ 142,500 -13.53%
EXPENDITURES:
Materials, Supplies & Services $ 6,039 $ 4,452 -26.28%
Transfer Out 119,000 118,000 -0.84%
$ 125,039 $ 122,452 -2.07%
NET TAX AND GENERAL
REVENUE SUPPORTED $ (39,761) $ (20,048)-49.58%
PERSONNEL:
Number of FTE positions00
2012 BUDGET
131
TIF DISTRICT 2-11 BUDGET
Revenues and Expenditures
Projected
Special Revenue Fund 231
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Tax Increment$772,288$1,587,598$2,030,408$1,580,000$2,030,00028.48%
Interest4,5172,5223,7553,0003,000
Miscellaneous8,2981,630169,152 - -
Total Revenues785,1031,591,7502,203,3161,583,0002,033,00028.43%
Expenditures
Materials, Supplies and Services
Professional & Technical Services12,3239,57813,8946,8007,50010.29%
Operations30,42833,02634,72334,72345,50831.06%
Capital Outlay
TIF projects - - - - -
Transfers out 188,000188,000188,000188,000188,000
Total Expenditures230,751230,604236,617229,523241,0085.00%
Excess (deficiency) of Revenues
over Expenditures554,352 1,361,146 1,966,699 1,353,477 1,791,992 32.40%
The Tax Increment District 2-11 fund is the SuperValu and Super Value North Annex redevelopment.
This fund records the use of tax increments and bond proceeds.
2012 BUDGET
132
CITY OF HOPKINS
FUND 231 – TAX INCREMENT 2-11 FUND
PROGRAM:
Redevelopment Area – North Annex Property
PROGRAM SUMMARY
Coordinate and review development and redevelopment activity.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Assist in preparation of program budget and other required documents.
2. Prepare required annual State Auditor report.
3. Distribute PAYG financing to developer as scheduled.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
REVENUES:
Tax Increments $1,580,000 $2,030,000 28.48%
Interest 3,000 3,000 0.00%
$1,583,000 $2,033,000 28.43%
EXPENDITURES:
Materials, Supplies & Services $ 41,523 $ 53,008 27.66%
Debt Service - PAYG TIF $1,341,975 $1,696,700
Transfer Out 188,000 188,000 0.00%
$1,571,498 $1,937,708 23.30%
NET TAX AND GENERAL
REVENUE SUPPORTED $ (11,502) $ (95,292)728.48%
PERSONNEL:
Number of FTE positions00
Super Valu Development
Excelsior Crossings Development
2012 BUDGET
133
TIF 1-3 5TH AVENUE FLATS
Revenues and Expenditures
Special Revenue Fund 232
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Tax Increments$1,944 $19,117 $10,805 $19,100 $10,800 -43.46%
Interest(2,971) (1,626) (2,326) - -
Development Fees- - - - -
Other Miscellaneous84,084 10,929 158,128 3,000 3,000
Transfer In- - - - -
Total Revenues83,057 28,420 166,608 22,100 13,800 -37.56%
Expenditures
Materials, Supplies and Services
Professional & Technical Services86,648 14,228 3,714 6,250 6,350 1.60%
Miscellaneous Other Charges- - 33,915 - -
Capital Outlay
TIF Projects- - - - -
Total Expenditures86,648 14,228 37,629 6,250 6,350 1.60%
Excess of Revenues
over Expenditures$(3,591) $14,192 $128,979 $15,850 $7,450 -53.00%
TIF 1-3 is the redevelopment of a block within the downtown district.
The fund records the costs and reimbursement of project expenses.
2012 BUDGET
134
CITY OF HOPKINS
FUND 232 – TAX INCREMENT 1-3 FUND
th
PROGRAM:
Redevelopment Area –6 & Mainstreet
PROGRAM SUMMARY
Redevelopment of property between Fifth and Sixth Avenues, north of Mainstreet into an apartment development.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Assist in preparation of program budget and other required documents.
2. Prepare required annual State Auditor report.
3. Work with developer on project implementation.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
REVENUES:
Tax Increments $ 19,100 $ 10,800 -43.46%
Miscellaneous 3,000 3,000 0.00%
$ 22,100 $ 13,800 -37.56%
EXPENDITURES:
Materials, Supplies & Services $ 6,250 $ 6,350 1.60%
NET TAX AND GENERAL
REVENUE SUPPORTED $ (15,850) $ (7,450)-53.00%
PERSONNEL:
Number of FTE positions00
Proposed Fifth
Avenue Flats project
2012 BUDGET
135
TIF 1-4 MARKETPLACE II
Revenues and Expenditures
Special Revenue Fund 233
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Tax Increments$- $- $- $- $-
Interest(183) (228) (96) - -
Development Fees- - - - -
Miscellaneous- 26,108 6,475 13,500 -
Transfers In- - - - -
Total Revenues(183) 25,880 6,379 13,500 - -100.00%
Expenditures
Materials, Supplies and Services
Professional & Technical Services21,184 10,168 10,127 16,350 7,350 -55.05%
Operations- - - - -
Capital Outlay
TIF Projects- - - - -
Total Expenditures21,184 10,168 10,127 16,350 7,350 -55.05%
Excess of Revenues
over Expenditures$(21,367) $15,711 $(3,748) $(2,850) $(7,350) 157.89%
The Tax Increment District 1-4 Fund is the redevelopment of several blocks of the downtown
business district into a housing and retail development.
This fund records the tax increment revenues.
2012 BUDGET
136
CITY OF HOPKINS
FUND 233 – TAX INCREMENT 1-4 FUND
PROGRAM:
Redevelopment Area –Marketplace & Main
PROGRAM SUMMARY
thth
Redevelopment of property between 6 and 8 Avenues into mixed-use apartment, townhome & retail
development.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Assist in preparation of program budget and other required documents.
2. Prepare required annual State Auditor report.
3. Work with developer on implementation of project.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
REVENUES:
Tax Increments $ - $ - #DIV/0!
Miscellaneous 13,500 - -100.00%
$ 13,500 $ - -100.00%
EXPENDITURES:
Materials, Supplies & Services $ 16,350 $ 7,350 -55.05%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 2,850 $ 7,350 157.89%
PERSONNEL:
Number of FTE positions00
Marketplace & Main project
2012 BUDGET
137
ARTS CENTER
Revenues and Exenditure
ps
Special Revenue Fund 250
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Current Services$309,391 $311,576 $323,914 $322,092 $338,653 5.14%
Intergovernmental Revenue- - - 50,000 -
Grants3,500 54,819 59,501 42,000 50,824 21.01%
Interest- - - - -
Charges for Service- - - - -
Other Revenues106,716 141,217 161,935 233,200 243,850 4.57%
Transfers In147,920 147,920 147,920 147,920 147,920
Total Revenues567,527 655,531 693,269 795,212 781,247 -1.76%
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages287,374 287,915 313,288 297,321 307,453 3.41%
Fringe Benefits81,323 68,911 90,803 87,943 104,442 18.76%
Materials, Supplies and Services
Professional & Technical Services121,545 179,449 179,874 192,500 166,400 -13.56%
Utilities and Maintenance73,658 65,543 83,100 71,925 72,630 0.98%
Operations52,980 82,770 101,293 103,221 86,861 -15.85%
City Support Services13,451 13,878 9,947 13,083 14,066 7.51%
Supplies and Materials30,643 30,039 33,166 28,950 27,600 -4.66%
Interest Expense147 - - - -
Capital Outlay
Equipment- - - - -
Total Expenses661,121 728,505 811,470 794,943 779,452 -1.95%
Excess (deficiency) of Revenues
over Expenditures(93,594) (72,974) (118,200)269 1,795 567.37%
The Arts Center accounts for the maintenance, operation, programming and promotion of the
Hopkins Center for the Arts
2012 BUDGET
138
CITY OF HOPKINS
FUND 250 – ARTS CENTER FUND
PROGRAM:
Facility Operations and Programming & Promotions
PROGRAM SUMMARY
The goal of this program is to engage and involve residents, and enhance the lives of our citizens through
managing, maintaining, scheduling, programming, promoting, and utilizing the Arts Center as a focal point for arts,
education, and community gathering.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Develop collaborative efforts with tenants, partners, business community, and residents that meet City
Strategic Plan goals, while enhancing the sustainability of the Arts Center.
2. The Friends of the Hopkins Center for the Arts will address their mission by (1) increasing the revenue
generated by the Hopkins Arts Festival and adding a second event, and (2) identifying a compelling case for
support and increasing membership and sponsorship support.
3. Build participation in both performance arts
FY 2011FY 2012
series presented by the Arts Center and
strengthen the visual arts program through
ApprovedApprovedPercent
increasing community involvement and
BudgetBudgetChange
providing resources for area artists.
REVENUES:
4. Operate a budget to maximize revenues and
Intergovernmental $ 50,000 $ - -100.00%
minimize expenses.
Charges for Service $ 529,192 $ 561,253
Foundation/Corporate Grants 42,000 50,824
Miscellaneous 26,100 21,250
Tranfer In 147,920 147,920 0.00%
$ 795,212 $ 781,247 -1.76%
EXPENDITURES:
Salaries/Wages/Benefits $ 385,264 $ 411,895 6.91%
Materials, Supplies & Services 409,679 367,557 -10.28%
$ 794,943 $ 779,452 -1.95%
NET TAX AND GENERAL
REVENUE SUPPORTED $ (269) $ (1,795)567.29%
PERSONNEL:
Number of FTE positions4.6754.625
Actual Actual Actual
SELECTED WORK 200920102011
INDICATORS
219,975
1. Total visits to the Arts 203,100 215,320
Center
2. Number on Art Center 6,550 6,812 6,576
mailing list
3. Friends membership total 420 505 424
2012 BUDGET
139
EQUIPMENT REPLACEMENT BUDGET
Revenues and Expenses
Internal Service Fund 602
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Current Services$287,463$292,867$302,012$302,009$316,7364.88%
Intergovernmental Revenue - - - - -
Interest Earnings18,5196,7205,30215,0009,266-38.23%
Miscellaneous62,80311,76642,34318,00025,00038.89%
Total Revenues368,785311,353349,657335,009351,002
Operating Expenses
Materials, Supplies and Services
Professional & Technical Services3,3262,0002,0002,0002,000
Utilities and Maintenance11,61410,9439,45015,0005,000-66.67%
City Support Services10,20210,79811,54711,54711,7671.91%
Total Operating Expenses25,14223,74122,99728,54718,767-34.26%
Non-operating expenses479,987462,443459,975436,250470,0007.74%
Total Expenses505,129486,183482,973464,797488,7675.16%
Net Income (Loss)(136,344) (174,831) (133,316) (129,788) (137,765) 6.15%
Capital185,568497,036282,100282,100717,300
The Equipment Replacement fund is an internal service fund. It accounts for the
acquisition of machinery and equipment. User charges are billed to the various
departments.
2012 BUDGET
140
CITY OF HOPKINS
FUND 602 – EQUIPMENT REPLACEMENT FUND
PROGRAM:
Equipment Replacement
FY 2011FY 2012
ApprovedApprovedPercent
PROGRAM SUMMARY
BudgetBudgetChange
Coordinate and review twenty-year equipment
REVENUES:
replacement plan on an annual basis. The
Charges for Service$302,009 $316,736 4.88%
objective of this fund is to stabilize the required
Interest15,000 9,266 -38.23%
funding on an annual basis while enabling the fund
Miscellaneous18,000 25,000 38.89%
to purchase scheduled equipment replacement
335,009 351,002 4.77%
without issuing bonds.
EXPENDITURES:
MAJOR OBJECTIVES TO BE ACCOMPLISHED
Materials, Supplies &
28,547 18,767 -34.26%
IN 2012:
Services
1. Update 5-year Equipment Replacement Plan.
Depreciation436,250 470,000 7.74%
2. Analyze future needs.
Debt Service16,901 15,058 -10.90%
3. Review revenue structure to accommodate
481,698 503,825 4.59%
equipment needs as identified in the long-range
NET SOURCE (USE)
20-year plan.
4.18%
OF EQUITY($146,689)($152,823)
Capital Purchases$282,100 $717,300 154.27%
PERSONNEL:
Number of FTE positions00
2012 BUDGET
141
WATER BUDGET
Revenues and Expenses
Enterprise Fund 703
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Current Services$1,271,316 $1,256,500 $1,276,786 $1,399,000 $1,267,500 -9.40%
Permits1,495 864 - 2,000 1,500 -25.00%
Interest Earnings(3,173) (2,951) (2,050) - -
Miscellaneous66,579 85,789 121,448 110,464 118,870 7.61%
Total Revenues1,336,217 1,340,2021,396,1851,511,4641,387,870 -8.18%
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages275,940 265,280 289,273 224,537 232,753 3.66%
Fringe Benefits95,199 103,766 115,663 92,901 91,266 -1.76%
Materials, Supplies and Services
Professional & Technical Services48,089 28,068 52,798 46,800 46,800
Utilities and Maintenance206,405 193,791 217,162 220,700 222,200 0.68%
Operations10,238 8,188 6,753 22,460 22,460
City Support Services225,710 224,875 238,428 223,788 231,999 3.67%
Supplies and Materials72,227 71,071 68,779 75,900 75,900
Depreciation218,513 228,635 237,985 228,600 239,100
Total Operating Expenses1,152,321 1,123,6741,226,8411,135,6861,162,478 2.36%
Non-operating expenses99,014 101,678 45,402 91,025 41,675 -54.22%
Total Expenses1,251,335 1,225,3531,272,2431,226,7111,204,153 -1.84%
Net Income (Loss)84,882 114,849 123,941 284,753 183,717 -35.48%
The Water fund is a utility enterprise. The operations of water pumps, wells
and distribution are recorded here.
2012 BUDGET
142
CITY OF HOPKINS
FUND 703 – WATER FUND
PROGRAM:
Pumps & Wells
FY 2011FY 2012
PROGRAM SUMMARY
ApprovedApprovedPercent
The Pumps & Wells program of the Water
BudgetChange
Budget
Utility Fund provides maintenance to the
City’s water well pumping system so that a
continued supply of potable water is $2,000 $1,500 -25.00%
OPERATING REVENUES:
furnished to water customers at the most
reasonable cost. Water supply must be
OPERATING EXPENSES:
maintained at proper levels, as well as
Salaries/Wages/Benefits121,534 127,318 4.76%
bacterial free. Metering devices are also
Materials, Supplies & Services400,566 403,276 0.68%
maintained.
Depreciation Expense103,000 107,600 4.47%
2.09%
Operating Income (Loss)625,100 638,194
MAJOR OBJECTIVES TO BE
ACCOMPLISHED IN 2012:
0 0 -
NON-OPERATING REVENUES:
Produce water supply sufficient to meet the
needs of 17,000 people.
1. Flush and check all hydrants annually.
2.18%
NET INCOME (LOSS)($623,100)($636,694)
2. Check all wells each day.
3. Test samples each month to ensure
PERSONNEL:
safe water supply.
Number of FTE positions1.311.33
4. Well # 6 emergency generator
installation & Moline tank valve
upgrade.
5. Install dehumidifiers in # 4 Treatment Plant
6. Paint High Service Pump Room
7. Install emergency shut off valves for chlorine tanks
PROGRAM:
Water Distribution
PROGRAM SUMMARY
FY 2011FY 2012
The Water Distribution program of the Water
ApprovedApprovedPercent
Utility Fund provides maintenance to the
BudgetBudgetChange
City’s water system so that a continued supply
of potable water is furnished to water
$1,399,200 $1,267,700 -9.40%
OPERATING REVENUES:
customers at the most reasonable cost.
Water supply must be maintained at proper
OPERATING EXPENSES:
levels, as well as bacterial free. Metering
Salaries/Wages/Benefits195,904 196,701 0.41%
devices are also maintained.
Materials, Supplies & Services219,082 226,083 3.20%
MAJOR OBJECTIVES TO BE Depreciation Expense125,600 131,500 4.70%
ACCOMPLISHED IN 2012:
2.53%
Operating Income (Loss)540,586 554,284
Produce water supply sufficient to meet the
needs of 17,000 people.
110,264 118,670 7.62%
NON-OPERATING REVENUES:
1. Flush and check all hydrants annually.
(91,025)(41,675)-54.22%
NON-OPERATING EXPENSES:
2. Test samples each month to ensure safe
water supply.
-9.96%
NET INCOME (LOSS)$877,853 $790,411
3. Reduce copper levels at taps to comply
with Safe Drinking Water Act.
Capital Outlay/Construction$170,000 $190,000 11.76%
4. Complete one fifth of residential meter
upgrade program
5. Start Fire Hydrant head upgrade to Storz
PERSONNEL:
connection
Number of FTE positions1.81.8
6. Install new valves & hydrants in new
construction areas.
2012 BUDGET
143
SANITARY SEWER BUDGET
Revenues and Expenses
Projected
ActualActualActualBudgetBudgetPercent
20092010201120112012
Change
Revenues
Current Services$1,579,718$1,794,813$1,823,054$2,052,000$2,137,5004.17%
Permits355230 -1,0001,000
Interest Earnings(6,162) 2,256 127 1,000 - -100.00%
Miscellaneous18,64517,54215,89518,00018,000
Total Revenues1,592,5551,814,8411,839,0752,072,0002,156,5004.08%
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages179,515162,844145,519215,758222,1182.95%
Fringe Benefits51,31772,66767,26097,109102,2195.26%
Materials, Supplies and Services
Professional & Technical Services27,24743,50610,13755,70056,8502.06%
Utilities and Maintenance28,60822,08156,054105,550106,3000.71%
Operations1,108,6041,154,7461,156,7751,158,3931,132,355-2.25%
City Support Services177,318183,584169,028171,194166,956-2.48%
Supplies and Materials22,33117,23718,97726,00026,5001.92%
Depreciation140,017145,096146,326146,125147,0000.60%
Total Operating Expenses1,734,9571,801,7611,770,0761,975,8291,960,298-0.79%
Non-operating expenses50,00050,000 -50,000 --100.00%
Total Expenses1,784,9571,851,7611,770,0762,025,8291,960,298-3.23%
Net Income (Loss)(192,401) (36,921) 68,999 46,171 196,202 324.95%
The Sanitary Sewer fund is a utility enterprise. The operations of the Lift Stations and the
Collection/Disposal process is recorded here.
2012 BUDGET
144
CITY OF HOPKINS
FUND 707 – SEWER FUND
PROGRAM:
Lift Stations
FY 2011FY 2012
ApprovedApprovedPercent
PROGRAM SUMMARY
BudgetBudgetChange
The Lift Stations program of the Sewer Utility
Fund provides maintenance and repairs to the
$2,052,000 $2,137,500 4.17%
OPERATING REVENUES:
City’s sanitary sewer lift station system. The
system is comprised of 6 sanitary sewer lift
stations that pump sewage to the Metro Sewer
OPERATING EXPENSES:
System for disposal.
Salaries/Wages/Benefits179,790 185,958 3.43%
Materials, Supplies & Services171,711 171,742 0.02%
MAJOR OBJECTIVES TO BE
Depreciation Expense87,125 88,000 1.00%
ACCOMPLISHED IN 2012:
1.61%
Operating Income (Loss)438,626 445,700
1. Mechanically clean 33% of sanitary sewer
lines in the City.
0 0 -
NON-OPERATING REVENUES:
2. Check daily the operation of sanitary sewer
lift stations and repair as needed.
4.86%
NET INCOME (LOSS)$1,613,374 $1,691,800
3. Inform neighborhoods prior to scheduled
sanitary sewer line maintenance.
4. Verify accuracy and implement new utility
PERSONNEL:
mapping system.
Number of FTE positions1.871.87
PROGRAM:
Collection & Disposal
PROGRAM SUMMARY
The Collection & Disposal program of the
FY 2011FY 2012
Sewer Utility Fund provides maintenance
ApprovedApprovedPercent
to the City’s sanitary sewer system. The
BudgetChange
Budget
system is comprised of sewers, manholes,
and lift stations so that sewage may be
$19,000 $19,000 0.00%
OPERATING REVENUES:
transported to the Metro Sewer System for
disposal.
OPERATING EXPENSES:
Salaries/Wages/Benefits133,077 138,379 3.98%
MAJOR OBJECTIVES TO BE
ACCOMPLISHED IN 2012:
Materials, Supplies & Services1,345,126 1,317,219 -2.07%
1. Mechanically clean 33% of sanitary
Depreciation Expense59,000 59,000 0.00%
sewer lines in the City plus monthly
-1.47%
Operating Income (Loss)1,537,203 1,514,598
checks of manholes in problem areas.
2. Inform neighborhoods prior to
1,000 0 -100.00%
NON-OPERATING REVENUES:
scheduled sanitary sewer line
(68,475)(33,050)-51.73%
NON-OPERATING EXPENSES:
maintenance.
3. Verify accuracy and implement new
-3.60%
NET INCOME (LOSS)($1,585,678)($1,528,648)
utility mapping system.
4 Repair or replace manhole cover &
casting as needed.Capital Outlay/Construction$100,000 $100,000 0.00%
4. Line & repair sewer mains as needed
per T.V. reports, also repair of
PERSONNEL:
manhole structures.
Number of FTE positions1.571.59
2012 BUDGET
145
REFUSE BUDGET
Revenues and Expenses
Projected
Enterprise Fund 717
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Current Services$796,263$ 815,840$ 862,464$ 887,370$ 905,3602.03%
County Grant24,58134,19543,69749,00028,000-42.86%
Interest Earnings5,0103,4652,6475,0005,000
Miscellaneous25,36736,35274,04511,00037,000236.36%
Total Revenues851,221889,853982,852952,370975,3602.41%
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages184,681145,443172,517241,224241,4710.10%
Fringe Benefits61,06553,778122,29495,62290,454-5.40%
Materials, Supplies and Services
Professional & Technical Services127,842113,279114,606123,580127,5503.21%
Utilities and Maintenance33,50834,81121,76131,90031,900
Operations123,882125,420124,226145,780136,080-6.65%
City Support Services158,642160,751163,928165,888167,1710.77%
Supplies and Materials49,41158,22851,51454,00054,3500.65%
Depreciation47,49045,97256,26647,00056,00019.15%
Total Operating Expenses786,522737,682827,113904,994904,9760.00%
Non-operating expenses25,00025,00025,00025,00025,000
Total Expenses811,522762,682852,113929,994929,9760.00%
Net Income (Loss)39,699 127,171 130,739 22,376 45,384 102.82%
The Refuse fund is a utility enterprise. The operations of bulk collections, yard
waste, recycling, brush service and refuse disposal are recorded here.
2012 BUDGET
146
CITY OF HOPKINS
FUND 717 – REFUSE FUND
PROGRAM:
Bulk Collection
FY 2011FY 2012
PROGRAM SUMMARY
ApprovedApprovedPercent
The Bulk Collection program of the
BudgetBudgetChange
Refuse Utility Fund is a user fee based
service that provides bulk item pickup
$15,000 $15,000 0.00%
OPERATING REVENUES:
for larger items. Pick ups are scheduled
on a call-in basis and take place
OPERATING EXPENSES:
Thursdays throughout the year. A bulk
Salaries/Wages/Benefits15,609 15,752 0.92%
item drop off event is provided twice per
year (spring & fall).
Materials, Supplies & Services28,909 25,017 -13.46%
-8.42%
Operating Income (Loss)44,518 40,769
MAJOR OBJECTIVES TO BE
ACCOMPLISHED IN 2012:
0 0 -
NON-OPERATING REV (EXP):
1. Review and expand user fee based
system. (Council Approval Required)
-12.70%
NET INCOME (LOSS)($29,518)($25,769)
2. Improve drop off procedures and
increase efficiency at our bi-annual
PERSONNEL:
drop offs.
Number of FTE positions0.260.26
PROGRAM:
Yard Waste/Leaf Collection
PROGRAM SUMMARY
The Yard Waste/Leaf Collection program of the Refuse Utility Fund is a user fee based service that provides
bagged yard waste and leaf collection weekly, mid-April through November, for Hopkins residential refuse
customers. (Subject to change upon Council review.) A free drop-off site is also available to Hopkins residents
three times a week.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Continue to explore ways to improve
FY 2011FY 2012
our user fee based system.
ApprovedApprovedPercent
(Council Approval Required)
BudgetBudgetChange
2. Monitor usage of free residential drop
off site.
$13,500 $18,500 37.04%
OPERATING REVENUES:
3. Track impact of curbside fee increase
and compostable bag requirement.
OPERATING EXPENSES:
Salaries/Wages/Benefits52,573 40,872 -22.26%
Materials, Supplies & Services36,600 32,347 -11.62%
-17.89%
Operating Income (Loss)89,173 73,219
0 0 -
NON-OPERATING REV (EXP):
-27.69%
NET INCOME (LOSS)($75,673)($54,719)
PERSONNEL:
Number of FTE positions0.620.62
2012 BUDGET
147
CITY OF HOPKINS
FUND 717 – REFUSE FUND
PROGRAM:
Recycle
FY 2011FY 2012
ApprovedApprovedPercent
PROGRAM SUMMARY
BudgetBudgetChange
The Recycle program of the Refuse Utility
Fund provides bi-weekly single stream recycle
$131,010 $144,000 9.92%
OPERATING REVENUES:
collection for 2,990 residences in the City
Service area. Collection is provided by a
private licensed hauler who is contracted by
OPERATING EXPENSES:
the City. Commercial and multi-family
Salaries/Wages/Benefits34,446 34,748 0.88%
properties are required to contract
Materials, Supplies & Services158,872 166,005 4.49%
independently for recycling services.
3.85%
Operating Income (Loss)193,318 200,753
54,000 58,000 7.41%
NON-OPERATING REVENUES:
MAJOR OBJECTIVES TO BE
0 0 #DIV/0!
NON-OPERATING EXPENSES:
ACCOMPLISHED IN 2012:
1. Monitor the Single Stream Recycling
-115.01%
NET INCOME (LOSS)($8,308)$1,247
Program and work with residents to
increase the volume of waste recycled.
2. Verify compliance of commercial and
PERSONNEL:
multi-family properties.
Number of FTE positions0.410.41
3. Continue to promote waste abatement
through public awareness campaigns and
educational presentations.
PROGRAM:
Brush Service
PROGRAM SUMMARY
The Brush Service program of the Refuse Utility Fund is a user fee based service that provides for the collection of
curbside brush weekly on a call-in basis on Tuesdays throughout the year. Free yard waste/brush drop off is
offered three times per week from mid-May through November. (Subject to change upon Council review.)
FY 2011FY 2012
MAJOR OBJECTIVES TO BE
ApprovedApprovedPercent
ACCOMPLISHED IN 2012:
BudgetBudgetChange
1. Continue to explore ways to improve
our user fee based system. (Council
Approval Required)
$0 $0 #DIV/0!
OPERATING REVENUES:
2. Monitor impact of curbside brush pick-
up fee increase on program usage.
OPERATING EXPENSES:
3. Continue free residential drop off
Salaries/Wages/Benefits55,771 53,369 -4.31%
system.
Materials, Supplies & Services33,376 31,278 -6.29%
-5.05%
Operating Income (Loss)89,147 84,647
0 0 -
NON-OPERATING REV (EXP):
-5.05%
NET INCOME (LOSS)($89,147)($84,647)
PERSONNEL:
Number of FTE positions0.6550.655
2012 BUDGET
148
CITY OF HOPKINS
FUND 717 – REFUSE FUND
PROGRAM:
Disposal
PROGRAM SUMMARY
The Disposal program of the Refuse Utility Fund provides automated refuse collection by City refuse trucks and
personnel. Residential Refuse is collected from roll out carts with a fully automated truck on one of four designated
route days.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Continue to improve refuse collection service to our residents.
2. Maintain excellent customer service through monitoring of operations and communicating with residents.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetBudgetChange
$727,860 $727,860 0.00%
OPERATING REVENUES:
OPERATING EXPENSES:
Salaries/Wages/Benefits178,447 184,184 3.21%
Materials, Supplies & Services263,391 262,404 -0.37%
Depreciation Expense47,000 56,000 19.15%
2.81%
Operating Income (Loss)488,838 502,588
11,000 12,000 9.09%
NON-OPERATING REVENUES:
(25,000)(25,000)0.00%
NON-OPERATING EXPENSES:
-5.67%
NET INCOME (LOSS)$225,022 $212,272
Capital Outlay/Construction$0 $0 -
PERSONNEL:
Number of FTE positions2.0952.145
2012 BUDGET
149
STORM SEWER BUDGET
Revenues and Expenses
Projected
Enterprise Fund 740
ActualActualActualBudgetBudgetPercent
20112012
200920102011Change
Revenues
Current Services$800,843$803,889$803,417$810,140$810,1400.84%
Interest Earnings5,302 1,361 1,300 5,000 1,200 284.68%
Total Revenues806,145805,250804,717815,140811,3401.30%
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages26,18234,44336,81033,23447,364-9.71%
Fringe Benefits10,32811,74514,99011,48316,914-23.39%
Materials, Supplies and Services
Professional & Technical Services1,3581,40814,6929,0009,200-38.74%
Utilities and Maintenance3,4674,7736,2277,00025,20012.41%
City Support Services80,10476,77076,56376,74081,6210.23%
Supplies and Materials8909461,5021,0001,000-33.43%
Depreciation190,461198,860198,840198,900198,900
Total Operating Expenses312,789328,945349,624337,357380,199-3.51%
Non-operating expenses105,63790,573161,38971,370147,322-55.78%
Total Expenses418,426419,518511,013408,727527,521-20.02%
Net Income387,719385,732293,704406,413283,81938.38%
The Storm Sewer fund is a utility enterprise. The reconstruction of storm sewers and
ponding for drainage throughout the city is recorded here.
2012 BUDGET
150
CITY OF HOPKINS
FUND 740 – STORM SEWER FUND
PROGRAM:
Sewer Maintenance
PROGRAM SUMMARY
The Sewer Maintenance program of the Storm Sewer Fund maintains all storm sewer lines and storm inlets to
assure adequate run-off. Creeks and ditches must be monitored to assure proper run-off and weed and pollution
control. This work is done with men and equipment from the Water & Sewer and Street & Sanitation divisions.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Continue upgrades of storm water system including catch basin maintenance upgrades and open drainage
ditch maintenance.
2. Continue reviewing overall city storm water drainage system and meet all requirements of city’s National
Pollution Discharge Elimination System (NPDES), Phase II Storm Water Pollution Prevention Plan (SWPPP).
3. Complete construction of watershed-funded Nine Mile Creek stream bank stabilization and habitat
enhancement project.
FY 2011FY 2012
4. Continue grit chamber cleaning
ApprovedApprovedPercent
5. Clean catch basins and inspect for
BudgetChange
Budget
repair.
6. Work with MCWD to plan and
design storm water improvements at
$810,140 $810,140 0.00%
OPERATING REVENUES:
expanded Cottageville Park site
OPERATING EXPENSES:
Salaries/Wages/Benefits44,717 64,278 43.74%
Materials, Supplies & Services110,740 117,021 5.67%
Depreciation Expense198,900 198,900 0.00%
7.29%
Operating Income (Loss)354,357 380,199
5,000 1,200 -76.00%
NON-OPERATING REVENUES:
(71,370)(147,322)106.42%
NON-OPERATING EXPENSES:
-27.12%
NET INCOME (LOSS)$389,413 $283,819
Capital Outlay/Construction$100,000 $100,000 -
PERSONNEL:
Number of FTE positions0.460.63
2012 BUDGET
151
PAVILION
Revenues and Expenses
Projected
Enterprise Fund 747
ActualActualActualBudgetBudgetPercent
20092010201120112012Change
Revenues
Rental$297,243 $298,520 $296,000 $296,000 $308,700 4.29%
Interest Earnings2,529 2,055 1,000 1,000 1,000
Miscellaneous51,984 46,071 55,850 55,850 51,480 -7.82%
Total Revenues351,757 346,646352,850352,850361,180 2.36%
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages164,692 162,231 163,989 169,467 169,605 0.08%
Fringe Benefits42,555 47,015 47,624 48,347 47,302 -2.16%
Total Salaries and Wages207,247 209,246211,613217,814216,907 -0.42%
Materials, Supplies and Services
Professional & Technical Services4,845 5,835 6,810 6,375 7,400 16.08%
Utilities and Maintenance81,543 75,052 82,364 81,400 83,000 1.97%
Operations801 947 512 2,200 1,750 -20.45%
City Support Services19,207 19,115 20,565 20,756 20,798 0.20%
Supplies and Materials19,543 20,622 24,111 21,050 21,050
Total Materials Supplies & Service125,940 121,572 134,363 131,781 133,998 1.68%
Total Operating Expenses333,188 330,818 345,976 349,595 350,905 0.37%
Non-operating expenses66,828 67,938 68,000 68,000 68,000
Total Expenses400,016 398,756 413,976 417,595 418,905 0.31%
(57,725) -10.84%
Net Income (Loss)(48,259) (52,110) (61,126) (64,745)
The Pavilion fund is an ice rink enterprise. The operations for the ice arena,
soccer league and dry floor are recorded here.
2012 BUDGET
152
CITY OF HOPKINS
FUND 747 – PAVILION FUND
PROGRAM:
Ice, Turf, Dry Floor, & Room Rental
PROGRAM SUMMARY
The rental programs of the Pavilion Fund manages and schedules public use groups and maintenance for the ice
arena/pavilion which will utilize the facility to its maximum potential and generate adequate revenue to offset the
cost of operations.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2012:
1. Create and market programs, events, and opportunities to increase the community’s recreational options.
2. Meet with local athletic associations to gather input and ideas on how we can better serve their needs.
3. Develop and utilize energy saving procedures and equipment. Evaluate environmental impact of current facility
supplies and replace with eco-friendly products where appropriate
4. Operate a budget to maximize revenues.
FY 2011FY 2012
ApprovedApprovedPercent
BudgetChange
Budget
$341,850 $350,580 2.55%
OPERATING REVENUES:
OPERATING EXPENSES:
Salaries/Wages/Benefits217,814 216,907 -0.42%
Materials, Supplies & Services131,881 134,098 1.68%
Depreciation Expense68,000 68,000 0.00%
0.31%
Operating Income (Loss)417,695 419,005
11,000 10,600 -3.64%
NON-OPERATING REVENUES:
0 0 -
NON-OPERATING EXPENSES:
-10.83%
NET INCOME (LOSS)($64,845)($57,825)
Capital Outlay/Construction$0 $38,000 -
PERSONNEL:
Number of FTE positions3.052.9
Actual Actual Projected
SELECTED WORK 2010 2011 2012
INDICATORS
1. Rented prime hours ice 1,147 1185 1180
2. Rented non-prime hours ice 307 221 250
3. Pavilion leases for summer use 8 8 8
4. Hours ice resurfacer is in use 237 232 235
5. Hours of part-time employment 2,331 3634 3500
6. Open skate hours 272 278 275
7. Teams for indoor soccer 14 14 14
8. Dry Floor Use Hours 261 363 350
9. Hours compressors in use 4,429 4511 4500
10. Hours of turf use 624 758 650
11. Hours Of Mezzanine Rental Use 776 1301 1150
2012 BUDGET
153
DEBT SERVICE FUNDS
Revenues and Expenditures
YTD
ActualActualActualBudgetBudgetPercent
20082009201020102011Change
Revenues
Property Tax$1,202,613$1,224,663$1,208,527$1,269,500$1,306,4002.91%
Special Assessments273,905672,785658,437651,000552,000-15.21%
Interest7,03115,6435,9877,2702,245-69.12%
Transfer In885,1192,509,631710,977677,619679,4920.28%
Bond Proceeds1,035,0004,515,000 - - -
Total Revenues3,403,6688,937,7222,583,9292,605,3892,540,137-2.50%
Expenditures
Bond expenditures
Professional Fees74,31852,5502,4832,4001,800-25.00%
Principal1,640,0001,685,0002,280,0002,270,0001,635,000-27.97%
Interest811,119801,792803,093807,295752,479-6.79%
Fiscal charges5,6945,1114,4755,4754,250-22.37%
Bond Discount & Issuance Costs - - - - -
Deposit to escrow account - - - - -
Transfer Out -6,901,93952,514 - -
Total Expenditures2,531,1319,446,3923,142,5663,085,1702,393,529-22.42%
Sources (Uses) of Fund Balance872,536 (508,670) (558,637) (479,781) 146,608 -14.12%
Debt Service funds finance and account for the payment of interest and principal on all
general obligation debt other than debt issued for an enterprise fund.
2012 BUDGET
154
CITY OF HOPKINS
GLOSSARY OF TERMS
Accrual Basis
– The basis of accounting under which revenues are recorded when earned and
expenditures are recorded as soon as they result in liabilities for benefits received, notwithstanding
that the receipt of cash or the payment of cash may take place, in whole or in part, in another
accounting period.
Adopted Budget
– The financial plan of revenues and expenditures for a fiscal year as adopted by
the City Council.
Appropriation
– A specific amount of money authorized by the City Council, generally during
adoption of the annual budget, used to make expenditures for specific purposes.
Ad Valorem Tax
– Money collected from all the real property within the City based upon the value
of the property.
Annual Budget
– The budget authorized by resolution of the City Council for the fiscal year.
Appropriation
– Authorization by the City Council to incur obligations and spend City funds.
Appropriations are usually made for fixed amounts and are typically granted for one year.
Artstreet
- Hopkins Artstreet is an ongoing program established in 2010 to showcase original art
works in an accessible setting. A collaboration among the City of Hopkins, the Hopkins Business &
Civic Association and the Friends of the Hopkins Center for the Arts, this project is part of a long-
term vision for incorporating public art into Hopkins and enriching the lives of its residents and
visitors. This project is made possible, in part, by funds provided by the Metropolitan Regional Arts
.
Council through an appropriation by the Minnesota Legislature
Assets
– Property owned by a government which as a monetary value.
Assessed Valuation
– A value established by the City Property Appraiser for all real or personal
property for use as a basis for levying property taxes.
Balanced Budget –
A budget in which expenditures are equal to income.
Bond
– A written promise to pay a sum of money on a specific date at a specified interest rate as
detailed in a bond resolution.
Bond Proceeds
– Funds received from the sale of any bond issue.
Budget
– The financial plan for a specific period of time that identified proposed expenditures and
the sources of revenue to pay for them.
Budget Adjustment
– A revision to the adopted budget occurring during the affected fiscal year as
approved by the City Council by an amendment or a transfer.
Budget Documents
– The official written statement prepared by the Finance Director and
supporting staff, which presents the proposed budget to the legislative body.
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CITY OF HOPKINS
Budget Calendar
– The schedule of key dates involved in the process of adopting and executing
an adopted budget.
Budget Message
– The opening section of the budget which provides the City Council and the
public with a general summary of the most important aspects of the budget, changes from the
current and previous fiscal years, as well as the views and recommendations of the City Manager.
CDBG Community Development Block Grant
– This fund receives and expends the City’s
allocation of the Federal Community Development Block Grant Program money.
Capital Asset
– Assets of significant value and having a useful life of several years. Capital
assets are also called fixed assets.
Capital Improvement Program (CIP)
– A five year schedule of capital improvement projects and
the means of financing them. This is a flexible budget document that is used as a planning tool for
needed improvements. Amounts approved in the CIP are considered guidelines and are not
officially adopted as budgeted amounts until they are incorporated in the operating budget of one
of the City’s funds.
Capital Outlay –
Expenditures that result in the acquisition of fixed assets that have a value over
$1,000 and a useful life greater than one year.
Capital Project Funds
– The funds that account for all resources unused for the acquisition or
construction of capital facilities, except those financed by Proprietary Funds.
Certified Levy
– Total tax levy of a jurisdiction, which is certified to the County Auditor.
CERT
– Community Emergency Response Team. The CERT Program consists of a group of
volunteers who have been trained to assist with basic disaster response such as fire safety, light
search and rescue, team organization and disaster medical operations.
Contingency –
A budgetary reserve set aside for emergencies or unforeseen expenditures.
Contractual Services
– The cost of items related to a contractual agreement. Examples would be
professional services such as legal, engineering, actuarial and consultants.
Court Fines and Forfeits
– Fines imposed on individuals by the courts for various illegal acts
performed within the City.
Debt Service Funds
– the funds that account for the payment of principal and interest on
outstanding debt for the City.
Deficit
– The excess of expenditures over revenues.
Department
– Basic organizational unit of City government, responsible for carrying out a specific
function.
Depreciation
– Expenditures incurred when spreading the cost of an asset over its estimated
useful like rather than deducting the entire cost in the year the asset is purchased.
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CITY OF HOPKINS
Enterprise Fund
– The funds that account for the financing of self-supporting activities of
governmental units and render services to the general public based on user charges.
Estimated Market Value
– Represents the selling price of a property if it were on the market.
Estimated market value is converted to tax capacity before property taxes are levied.
Expenditure
– Decreases in financial resources other than through interfund transfers.
Fiscal Disparities
– The program created by the Metropolitan Fiscal Disparities Act which shares
growth in the commercial-industrial tax base in the seven county metropolitan area. Forty percent
of the value of new commercial-industrial development since 1971 is pooled and redistributed
among the 300 taxing districts to address uneven business development throughout the region.
Fiscal Year
– For budgeting purposes the City’s fiscal year is the calendar year.
Fixed Asset
– Purchases of a long-term nature, which are to be held and used. Examples would
be land, buildings, machinery, furniture and equipment.
FTE
– Equivalent of one employee working fulltime, or 2.080 hours per year. A FTE can be filled
by any number of employees whose combined hours total 2,080 per year.
Fund
– A separate accounting entity, with a set of self-balancing accounts for recording the
collection of revenues and the payment of expenditures to carry out a specific function.
Fund Balance
– Fund Balance is the difference between assets and liabilities in governmental
funds (i.e. general fund, special revenue funds, capital project funds, debt service funds and
permanent funds).
Non-spendable Fund Balance
– Describes the amount of a fund balance that cannot be
spent because it is either not in spendable form or there is a legal or contractual
requirement for the funds to remain intact.
Spendable Fund Balance –
Describes the amount of fund balance that is available for
appropriation based on the constraints that control how specific amounts can be spent.
Typically, a significant portion of a government’s spendable resources can be spent only for
specified purposes. The following categories define the revenue source and the level of
force of the constraint on spending
Restricted Fund Balance
– The restricted fund balance category includes the
portion of the spendable fund balance that reflects constraints on spending because
of legal restrictions stipulated by outside parties (e.g., encumbrances for goods or
services with outside parties-creditors, grantors outstanding at the end of the year),
Also, any legal restrictions based on state statutes or grant requirements placed on
the use for specific purposes
Committed Fund Balance
– The committed fund balance classification includes
the portion of the spendable fund balance that reflects constraints that the city has
imposed upon itself by a formal action of the city council (for example, an ordinance
or resolution passed by a city council). This constraint must be imposed prior to
year end but the amount can be determined at a later date.
Assigned Fund Balance
– The assigned fund balance is the portion of the
spendable fund balance that reflects funds intended to be used by the government
for specific purposes assigned by more informal operational plans. In governmental
funds other than the general fund (special revenue funds, capital project funds, debt
2012 BUDGET
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CITY OF HOPKINS
service funds and permanent funds); assigned fund balance represents the amount
that is not restricted or limited.
Unassigned
– This is the residual classification for the government’s General Fund
and includes all spendable amounts not contained in the other classifications and,
therefore, not subject to any constraints. Unassigned amounts are available for any
purpose.
GASB (Governmental Accounting Standards Board)
– It is the highest source of accounting
and financial reporting guidance for state and local governments.
General Fund
– The largest fund in the City, the General Fund accounts for most of the City’s
financial resources. General Fund revenues include: property taxes, licenses and permits, local
taxes, service charges and other types of revenues. This is the fund that accounts for the
revenues and expenditures necessary to deliver basic operating services: police, fire, finance,
parks, public works, etc.
General Obligation Bonds
– When a government pledges its full faith and credit to the repayment
of the bonds it issues, then those bonds are general obligation (GO) bonds. Sometimes the term is
also used to refer to bonds with are to be repaid from taxes and other general revenues.
GFOA (Government Finance Officers Association)
– the professional association of state and
local finance officers in the United States who are dedicated to the sound management of
government financial resources. The association sets program standards for the GFOA’s
Certificate of Achievement for Excellence in Financial Reporting.
Governmental Funds
– The General Fund, Special Revenue Funds, Debt Service Funds and
Capital Project Funds.
HBCA
– Hopkins Business and Civic Association, ensures a strong economic development
climate, provides promotional activities, encourages community involvement and fosters a sense of
community among individuals, civic organizations and businesses
Hopkins in Motion
– This annual event focuses on the walkability/ livability of Hopkins and
encourages participants to be active while having fun.
Indirectly Funded Amount
– The portion of appropriates not funded by program revenues such
as fees and grants. This portion is funded from shared revenues such as property tax,
governmental revenues or a city-wide fee not directly attributed to any one program.
Interest Earnings
– Interest received from the investment of cash in a fund.
Intergovernmental Revenues
– Funds received from State or Federal governments in the form of
grants or shared revenues for various activities.
Internal Service Funds
– The funds within the Proprietary Fund that account for the financing of
goods or services provided by one department or agency to other departments or agencies of a
government.
IT
– Information Technology Department of the city. This department provides computer
technology support to all city departments.
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CITY OF HOPKINS
Levy
– To impose taxes, special assessments or service charges.
Licenses
– Revenues received by the issuance of various licenses that are granted to various
businesses in the City.
Local Government Aid(LGA)
- Money given to the City from the State based on a formula that
was originally designed to provide tax relief and equalization among cities.
LMC
– The League of Minnesota Cities is a membership organization dedicated to promoting
excellence in local government. The League serves its more than 800 member cities through
advocacy, education and training, policy development, risk management, and other services.
LRT
– Light Rail Transit, a commuter train system in the Minneapolis/St. Paul metropolitan area.
Major Account Series
– Three classifications of expenditures made by the City.
Salaries, Wages and Benefits
– Costs relating to employees or temporary help, including
fringe benefits.
Materials, Supplies and Services
– Costs relating to articles of non-durable nature, such
as office supplies; professional and
technical services; utilities and maintenance; operations and city support services.
Capital Outlay
– Costs of durable goods such as furniture and equipment.
Reimbursed Expenditures
– Offset against costs for services provided by one fund to
another fund.
Market Value Homestead Credit (MVHC)
– Started in 2002, this is the primary State program for
property tax relief. The State remits a portion of sales and income taxes to local government to
assist in keeping property taxes down.
MCES
– Metropolitan Council Environmental Services provides the City with wastewater service.
Miscellaneous Revenue
– Funds collected from various sources generally on a non-recurring
basis.
Modified Accrual Basis
– Under the modified accrual basis of accounting, revenues are
recognized in the period in which they become available and measurable, and expenditures are
recognized at the time a liability is incurred pursuant to appropriation authority.
Net Assets
– The equity associated with general government less liabilities.
Operating Expenditure
– Expenditure classifications based upon the types of categories of goods
and services purchased. Typical objects include: personal services (salaries and wages);
contracted services (utilities, maintenance, contracts, travel); supplied and materials; and capital
outlay.
Operating Budget
– Financial plan for the fiscal year, which authorizes proposed personnel
complements, expenditures and the revenues to finance them.
Penalties
– Charges to utility customers caused by late payment of their water, sewer, and refuse
bills.
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CITY OF HOPKINS
Permits
– Revenue derived from various permits as defined in the City Code, for the performance
of a specific action. For example, building a house.
Personal Services
– The cost of salaries and wages paid to employees as well as the fringe
benefits associated with employment (i.e. Social Security, PERA, health insurance, life insurance,
etc.).
Program
– Within each Department are several divisions or programs in the City, each charged
with carrying out a specific function.
Proposed Budget
– Budget as submitted by the City Manager to the City Council.
Proprietary Funds
– The funds that account for government operations financed and operated in
a manner similar to a private business.
Refuse Service
– Revenue incurred from the sale of trash pick-up and disposal, leaf pick-up, yard
waste and recycling to residential customers of the City.
Retained Earnings
– An equity account reflecting the accumulated earnings of the City’s
Proprietary (Enterprise) Funds.
Sewer Service
– Revenue incurred from the sale of sanitary sewer service to customers of the
utility.
Special Assessment
– Receipts from assessments placed on property within the City for public
improvements that have benefited that property.
Special Revenue Funds
– A fund that accounts for revenues derived from specific taxes or other
earmarked revenue sources.
Storm Sewer Sales
– Revenue derived from a storm sewer utility fee assessed property owners
based on the amount of impervious surface on their property. Revenues are used to maintain and
improve the City’s storm sewer system.
SWLRT
– Southwest Light Rail Transit. A commuter train system in the Southwest area of the
Minneapolis/St. Paul metropolitan area.
Tax Capacity
– County tax base for the purposes of levying property taxes. Properties are
assigned rates at which their values will be converted into the tax base, (see tax classification
rate).
Tax Capacity Rate
– Tax rate applied to tax capacity to generate property tax revenue. The rate
is obtained by dividing the property tax levy by the available tax capacity.
Tax Classification Rate
– Rates at which estimated market values are converted into the property
tax base. The classification rates are assigned to properties depending on their type.
Tax Increment Financing
– Financing tool originally intended to combat severe blight in areas
which would not be redeveloped “but for” the availability of government subsidies derived from
locally generated property tax revenues.
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CITY OF HOPKINS
Tax Increments
– The value of local taxes collected on a redeveloped or developed property,
above the base year taxes.
TIF
– An abbreviation for Tax Increment Financing.
TOD
– Transit Orientated Development. A term used to describe development surrounding Light
Rail Transit.
Transfers
– Funds transferred between City funds.
Truth-in-Taxation –
Procedures adopted by the 1998 Minnesota Legislature intended to improve
accountability in the adoption of the budget and property tax levy of local governments. These
procedures are revised annually.
Truth-in-Taxation Public Hearing
– Statutory requirement for most local governments to hold
public hearings on their proposed budgets and property tax levies.
Water Sales
– Revenue earned from the sale of water to customers of the utility.
Working Capital
– Current assets minus current liabilities. This measure is used as a gauge in
determining appropriate fund balances.
2012 BUDGET
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