2014 City of Hopkins-MN Budget
City of Hopkins, Minnesota
Annual Budget
January 1 - December 31, 2014
Partnering with the community to enhance the quality of life
City of Hopkins
1010 First St S
Hopkins, MN 55343
952-935-8474
CITY OF HOPKINS BUDGET
FISCAL YEAR BEGINNING JANUARY 1, 2014
City Council
Term Expires
Mayor Eugene Maxwell .................................................................................. December 31, 2015
Councilmember Molly Cummings ................................................................ December 31, 2015
Councilmember Jason Gadd .......................................................................... December 31, 2015
Councilmember Kristi Halverson ................................................................. December 31, 2017
Councilmember Cheryl Youakim ................................................................. December 31, 2017
Management Team
Mike Mornson ......................................................................................................... City Manager
Kersten Elverum ............................................................... Director of Planning & Development
Jim Genellie .............................................................................. Director of Community Services
Christine Harkess .......................................................................................... Director of Finance
Dave Johnson ................................................................................................. Recreation Director
Mike Reynolds ............................................................................................................. Police Chief
Dale Specken .................................................................................................................. Fire Chief
Steve Stadler ......................................................................................... Director of Public Works
This document was developed and compiled by the Finance Department, City of Hopkins
CITY OF HOPKINS
TABLE OF CONTENTS
City Manager’s Budget Message .................................................................................. 4
Distinguished Budget Presentation Award ................................................................... 8
Organization Chart ....................................................................................................... 9
Community Profile ...................................................................................................... 10
Organization Structure ................................................................................................ 13
Organization Mission Statement, Vision & Goals ....................................................... 14
Financial Management and Policies ........................................................................... 16
Budget Calendar ......................................................................................................... 19
Budget Planning Process ........................................................................................... 21
Fund Structure ............................................................................................................ 22
Authorized and Approved Staffing Levels .................................................................. 26
...................... 28
2014 Budget Summary – All Funds ............................................................................ 29
2014 Revenue Summary – All Funds ......................................................................... 31
2014 Appropriation Summary – All Funds .................................................................. 35
Property Tax Information ............................................................................................ 38
Fund Balance ............................................................................................................. 42
Debt Overview ............................................................................................................ 46
Capital Improvements Overview ................................................................................. 50
General Fund Budget Projection ................................................................................ 55
Other Major Funds Budget Projections ...................................................................... 59
General Fund ................................................................................................................. 65
Special Revenue Funds ................................................................................................ 112
Internal Service Fund .................................................................................................... 142
Enterprise Funds ........................................................................................................... 144
General Debt Service Funds ......................................................................................... 156
Glossary ........................................................................................................................ 157
City of Hopkins
1010 First Street South Hopkins, MN 55343-7573 Phone: 952-935-8574 Fax: 952-935-1834
Web address: www.hopkinsmn.com
January 2014
Citizens, Honorable Mayor, City Council
City of Hopkins
Hopkins, Minnesota 55343
Dear Citizens, Mayor and Council Members:
It is my pleasure to present to you the City of Hopkins 2014 Budget. Hopkins’ strong financial position and
proactive fiscal management practices allowed options for the City Council to maintain a service delivery at
current levels while minimizing the impact on the 2014 tax levy. The final result is an adopted 2014 budget
totaling $22,605,097 of which $10,946,129 is the General Fund. This budget lives within the City’s financial
resources, meets basic service needs, provides for the maintenance and replacement of the City’s
infrastructure, and plans for the future, keeping Hopkins’ good financial condition intact.
The Municipal Budget is intended to reflect the goals, objectives, and priorities established by the City
Council with input from the residents and taxpayers of Hopkins, and fairly represent the revenues and
expenditures necessary to provide the services and programs desired by the community.
The city governing body involves its’ citizens and constituents through its mission and vision statement
“Partnering with the community to enhance the quality of life” by: conducting a citizen’s academy, providing
a state of the city address, publishing a city annual report, and communicating with the community as often
as possible regarding many city initiatives and proposed polices. The budget adoption is a significant way
in which the City Council expresses their leadership. The City Council establishes budget goals, which are
accurately reflected in this budget.
2014 BUDGET DEVELOPMENT
The City has developed a number of elements that have been brought together to provide the best
information for the Council to make their budget decisions. These elements include the following:
Strategic Planning Process –
The Council has a mission and vision statement, which helps
determine the priorities of the community and direct the council in providing services for its
constituency. As part of the process annual goals and objectives are set.
Program Budgeting –
This provides more information in regards to what programs departments
provide and what is the individual cost of those programs. This accomplishes the objective of
reviewing revenues and expenditures based on program activity.
Four Year Budget Modeling –
Encourages future planning for the General Fund budget and
allows us a preview at projected property tax levy needs over the next four years.
Cash Flow Models –
Cash flow projections are created for all funds to provide us with a view of
future sources and uses within the various funds and for the City as a whole. This assists in long
range planning and goal setting.
Net Property Tax Cost for Sample Properties –
Developed many years ago, this provides
information to the council incorporating expected increases in valuation and projecting actual costs
on sample properties within the City.
Net Tax Cost by Program –
This provides both a dollar and percentage of property tax support for
programs.
each of the City’s general fund
Partnering with the Community to Enhance the Quality of Life
Inspire Educate Involve Communicate
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CITY OF HOPKINS
HOPKINS IN 2013
In the year 2013, the nation’s economy was just beginning to recover after several years of minimal growth.
The governmental environment was to maintain staff and minimize budget increases. The city continued to
provide all core services through 2013. Program budgeting has helped in our analysis of city services,
while we look at ways to continue to do more with less. The Council and city staff also continues to
investigate additional revenue sources.
In 2013, the City’s tax base continued to grow, however at a minimal level. Redevelopment of properties in
Hopkins helped to increase our tax base. However the City's total tax capacity values fell as market values
on property declined. In 2013 the overall taxable market value declined by 3.5%. Despite the decrease in
value the levy has increased an average of 2.3% per year over the last five years. The City’s general fund
expenditures have increased an average of 1.65% a year over the last five years. This increase is directly
related to salary and benefit increases for employees, insurance costs and oil based products. Diligent
planning and management has helped in keeping operating expenditures down.
In 2012 Hopkins was facing approximately $500,000 in capital investment to maintain and upgrade our
dispatch center. After exploring several options including keeping the dispatch service, the City chose to
transfer dispatch services to Hennepin County in August of 2012. As a result the City is saving
approximately $300,000 annually. The first full year with transferred dispatch has gone well with no
disruption of service to Hopkins residents.
The employee compensation has remained competitive in the market for both those with and those without
labor contracts. The number of employees has remained stable at 105-110.
ECONOMIC OUTLOOK
Hopkins is a diverse community made up of a healthy mix of residential, commercial and industrial
properties. Super Valu is the largest food wholesaler in the nation. They are a Fortune 500 company that
continues to have a strong presence in Hopkins. Another Fortune 500 company with a branch in Hopkins is
US Bank. In addition Cargill, the largest privately held company in terms of revenue, expanded their
corporate campus into Hopkins with the addition of an estimated 800,000 square feet of office space in
three buildings. Total employment at the three buildings is estimated at 3,300.
Hopkins economic outlook has remained relatively stable. The City has expanded its commercial tax base
through redevelopment. Hopkins is an inner-ring suburb of Minneapolis with a good mix of 34% residential,
42% commercial and industrial and 22% apartment properties. Hopkins participates fully in the Minneapolis
and Hennepin County economies. Hopkins has preserved its central downtown area where development
continues because of its highly desirable location. Hopkins wealth levels are above average when
compared nationwide.
REDEVELOPMENT
Significant redevelopment has occurred within the City of Hopkins over the past five years. This
redevelopment has contributed substantially towards the increase in property values and by making
Hopkins a more desirable place to live and work. Some of the more recent projects are:
Redevelopment of a vacant commercial building into a new 10,000 sf retail strip mall
Redevelopment of a vacant commercial site in downtown Hopkins into a 53-unit luxury apartment
and retail development
Redevelopment of a former gas and convenience store site into a new 12,000 sf strip mall.
Redevelopment of a vacant office and clinic site into 163 luxury apartments with retail space
In addition to projects other development continues in Hopkins. This includes new commercial structures
on Mainstreet, renovation of older industrial buildings, new residential projects, and more mixed-use
projects that incorporate residential and commercial development. Overall, these redevelopment efforts
continue to ensure that Hopkins remains a desirable community in which to live and work.
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CITY OF HOPKINS
LONG TERM OBJECTIVES
The City Council and staff have established long term objectives for the community and the working
environment
Increase ratio of residential properties.
Maintain the high quality of our livable community.
Increase tax base to spread share of tax burden.
BUDGET OBJECTIVES FOR 2014
Maintain core City services at a reasonable price for residents and commercial/industrial users.
Use program budgeting as a tool for analysis of all programs and services to:
look for ways to reduce dependency on the property tax,
find greater efficiencies in the provision of current services and programs,
compare staffing levels to workloads to assure proper allocation of resources,
create greater linkages between revenues and expenses, to allow for more entrepreneurial
approaches to non-essential services.
Forecast funding needs and tax implications to assure strong long-term financial stability.
Continue policy of avoiding the use of fund balances for operating expenses.
Recognize and award employees that assist the City in saving money.
Evaluate and investigate other sources of revenue.
BUDGET CONSIDERATIONS
These are areas to consider that may affect the budget during the next few years.
State Tax Reform:
The state’s ongoing budget issues will again affect City finances as well as residential and
commercial based taxpayers.
Property Classification Changes – In the past there has been a tendency to shift some of the
tax burden back to residential taxpayers from commercial/industrial taxpayers.
Tax Increment Finance – Any changes in property classifications impact property taxes
generated by TIF districts. Currently the tax generated in the various districts is projected to be
sufficient to cover any debt or liabilities created in the districts.
Property Tax Freeze and/or Levy Limits – Levy limits were re-imposed in 2008 as a tool to hold
down local government spending remained in place for 2011 were once again removed for
2012 and 2013 and were reinstated for 2014.
State Aids – The City of Hopkins no longer relies on significant state aids as a revenue source
despite the legislature annually discussing the Local Government Aid (LGA) program and
working to modify the program and how funds are allocated to cities. Hopkins lost their entire
allotment of over $1.8 million many years ago and in 2014 will once again receive LGA of
$289,000.
Real Estate Values – Overall real estate values in this community experienced an increase in estimated
market value of 8.97% for 2013. Despite the market value increase this resulted in a decrease in the City’s
tax capacity of 1.73%.
Overall, budgeted expenditures will increase by 3.46% in 2014 due in large part to salaries and benefits.
We projected a 1.26% change for 2015 and modest if any increases for future years. Future programs and
services provided by the City of Hopkins may change in relation to available revenue sources. The City
Council and staff along with their financial advisor are in the final stages of adopting a long-range financial
management plan that will assist in future budgeting. The plan once adopted will be implemented for the
2015 budget. This planning assists in minimizing the impacts of potential tax freezes, additional state aid
losses and sets forth a plan to stabilize all funds.
Fund Balances for governmental fund types will continue to be strong for the next 3 to 4 years, absent any
significant changes in the policy of avoiding the use of fund balance reserves for current expenditures.
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CITY OF HOPKINS
GAUGING THE CITY
The City uses the following performance measures:
Tax levy history in relation to the consumer price index.
Sample properties – cost per month
Comparisons of comparable communities
Goal achievement
2014 BUDGET ADOPTION
Overall the budget objective is to provide quality services at a reasonable cost, while keeping tax rates fairly
constant In the past this has been accomplished through increased net tax capacity levels and keeping the
tax levy at a reasonable amount while at the same time allowing the City enough funds to continue with the
level and quality of service it currently has. This has been particularly challenging the last few years as
property values declined.
The city’s tax capacity rate held fairly steady from 2005 to 2010 at around 48%. When property values
started falling in 2010 they affected the tax rate for 2011 through 2012 increasing to 62.417% in 2013. The
2014 city tax rate is 61.765%.
The adopted General Fund budget has a 3.46% expenditure increase for a total General Fund Budget of
$10,946,129. The total tax levy increase for 2014 is 1.12%. The levy includes funds designated for general
fund operations, capital improvements and debt service payments. The monthly city tax cost for a median
valued home of $225,000 is about $100 or approximately $1,201 for the year not including credits for state
programs.
The city’s goals and objectives were once again reviewed and updated by city staff, commissions, citizens
and the City Council. They are integral part in meeting the needs of the citizens. The 2014 goals and
strategic plan are included in the budget document on pages 11-12.
Sincerely,
CITY OF HOPKINS
Michael J. Mornson
City Manager
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CITY OF HOPKINS
The Government Finance Officers Association of the United States and Canada (GFOA)
presented a Distinguished Budget Presentation Award to City of Hopkins, Minnesota for its
annual budget for the fiscal year beginning January 1, 2013. In order to receive this award,
a government unit must publish a budget document that meets program criteria as a policy
document, as an operations guide, as a financial plan, and as a communications device.
This award is valid for a period of one year only. We believe our current budget continues
to conform to program requirements, and we are submitting it to GFOA to determine its
eligibility for another award.
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CITY OF HOPKINS
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CITY OF HOPKINS
COMMUNITY PROFILE
The first settlers of Hopkins arrived in 1852; however, the roots of the town begin in 1887 with the building
of the Minneapolis Threshing Machine Company, later called Minneapolis Moline. Minneapolis Moline
once employed most of the Hopkins residents. The West Minneapolis Land Company was also founded
in 1887 and was formed to build housing for the Minneapolis Moline factory workers. In 1893, the
Hennepin County Board of Commissioners received a petition signed by 41 residents, asking that the
village be formed. Following an election, the community was then incorporated as the village of West
Minneapolis.
The original village was comprised of three square miles, and it has been enlarged by annexation to its
present size of about four square miles. The population at the time of its incorporation was 1,105; today,
there are 17,481 people living in Hopkins. In 1928, the name of the village was changed to Hopkins - for
Harley H. Hopkins who was among its first homesteaders and was the community's first postmaster. The
first mayor was Harley Hopkins' son, Chester L. Hopkins.
On January 1, 1948, the village became a city upon adoption of a City Charter with a Council/Manager
form of government. The City Council consists of four council members and the mayor. Council
members serve four-year terms and are elected at large. The mayor is elected at large for a two-year
term. The governing council is responsible, among other things, for passing ordinances, adopting the
budget, appointing committees and hiring the City’s manager and attorney
Hopkins has always had a core business district, and in the center of that early business district was
Hopkins City Hall at 8th Ave N and Mainstreet. Completed in 1912, it housed the city's police and jail in
the rear portions, and city offices, library and meeting room upstairs. The fire station was on the main
level, and the firefighters used horse drawn rigs. The building was remodeled in 1940 to accommodate
more fire trucks.
That fire station was torn down in 1965 after a new City Hall, Police Station and Fire Station were built at
1010 1st St S. In 2004, a new Fire Station was built on 17th Ave. The Police Department was expanded
and remodeled in 2005. In the summer of 1982, the city and its Public Works Department accomplished
the challenge of building a city garage on a small area, using as many of the existing structures as
possible, doing it within a $475,000 budget, and doing it without disrupting city services. The Public
Works facility was expanded and remodeled in 2004.
Adjacent to the Public Works facilities is the Hopkins Pavilion, which was built with money from a 1989
park bond referendum. The facility opened in December 1991. It is now one of the premier facilities of its
kind in the Twin Cities area, and is used for soccer, lacrosse, in-line roller hockey, skating and ice hockey.
The Hopkins Activity Center, a multipurpose community facility, opened in January 1981 at the site of the
former South Junior High School. A variety of programs for people of all ages are offered at the Activity
Center. It was renovated in 1990, and the facility includes a gymnasium, meeting rooms and kitchen. The
Hopkins Historical Society, which was started more than 30 years ago, also is located in the Activity
Center.
The Hopkins Center for the Arts, 1111 Mainstreet, opened in November 1997. The Arts Center stands as
a focal point for arts, culture and entertainment in the Hopkins community, the Twin Cities metro area and
the region. It is a community-gathering place where young and old can enjoy high quality, multi-
disciplinary cultural arts programs and community activities. The Arts Center includes a theater, a visual
arts gallery, multipurpose spaces for rehearsals, community activities and small performances, a visual
arts classroom, a dance studio, and kitchen facilities for serving catered food.
th
It addition to its facilities, the City of Hopkins is home to the annual Raspberry Festival, now in its 79
year. The first festival was organized in 1934 by a group of community business people who were
concerned that the Hopkins economy and community needed a boost.
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CITY OF HOPKINS
Minnesota
Hopkins is a suburban city in Hennepin County, Minnesota located just 13 minutes west of the Twin Cities
of Minneapolis and St. Paul. The City is four square miles in size surrounded by larger suburban
communities. Hopkins is about 98% developed with little remaining vacant land. U.S. Route 169 and
Minnesota Highway 7 are two of the main arterial routes in the City. Hopkins is a dynamic community of
over 17,000 residents. Founded rich in tradition and growth, Hopkins offers the advantages and
conveniences of a large City but yet the security of a small town. The residents and the business
community have an enormous sense of pride and support for their City. Travel any street and you will see
and feel the reflections of pride and vitality. Hopkins has enriched its spirit of community by remaining a
place where people are treated with respect; where the community participates in building culture,
character and common bonds; where business growth is supported while a vibrant City Center is
maintained; where people feel safe, support outstanding schools and celebrate cultural heritages; and
where people enjoy quality parks, housing and public services.
Through education, inspiration, involvement and communication, the City Council, City Staff, members of
the Boards and Commissions, the business district and the neighborhood associations are committed to
enhancing the quality of life in Hopkins.
Population:
19203,055
19303,834
19404,100
19507,595
196011,380
1970 (census)13,395
1980 (census)15,336
1990 (census)16,534
2000 (census)17,145
2010 (census)17,591
201117,701
Summertime in Hopkins
201217,939
at the Clock Tower Plaza
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CITY OF HOPKINS
CITY STATISTICS:
Founded1852School Enrollment8,555
Dated of IncorporationNovember 27, 1893Education
Date of Adoption of City CharterDecember 20, 1947 Elementary Schools6
Form of GovernmentCouncil - Manager Middle Schools2
Fiscal Year BeginsJanuary 1 High School1
Area of City4.1 Square Miles Private Schools8
2,616 acres Charter Schools2
Housing
Single Family2,755Elections:
Multiple Family4,873 Registered Voters - last general election10,912
Duplexes514 Number of votes cast last general election9,130
Townhouses862 Percentage of registered voters voting84%
Population by AgeCity Bond Rating
0 to 194,203 Stand & Poor'sAA+
20 to 6411,462
Over 651,960
Miles of Streets and Alleys:
Income by Household Trunk Highways3.57
Less than $25,0001893 County5.32
$25,000 - $50,0002429 City Streets47.5
$50,000 - $75,0001427 Alleys9.52
$75,000 - $100,000946
$100,000 - $150,000984Miles of Sewers:
$150,000 - $200,000338 Storm Sewers21.4
$200,000 or more197 Sanitary Sewers45.46
Median Household Income$47,100Miles of Watermains52.6
Per Capita Personal Income$29,800
Civil Defense Warning Sirens3
Unemployment Rate4.3%
Fire Protection:
Population Composition Number of Stations1
White72.60% Number of FT Employees1
African American17.60% Volunteer Firefighters36
Asian8.80%
Hispanic or Latino7.70%Police Protection:
Two or More Races5.30% Number of Stations1
Native American2.40% Number of Employees41
Other Races4.60%
Parks
City Parks16
Playgrounds11
Total Property Values$1.602 billion Skating Rinks7
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CITY OF HOPKINS
ORGANIZATION STRUCTURE
The home rule charter of the City was adopted on December 2, 1947 and serves as the basis for the
government operations of the City. The City utilizes the council-manager form of municipal government.
The City Council is comprised of the mayor and four council members. The mayor and the council
members are elected at large. The council members serve a four-year term and the mayor serves a two-
year term. The city manager of the City is the chief administrative officer of the City. The city manager
and the city attorney are selected by the City Council and serve an indefinite term. The city manager
controls and directs the administration of the City’s affairs and therefore, supervises all departments and
divisions of the City. The city attorney provides legal and prosecution services for the City. City boards
and commissions serve in an advisory capacity to the City Council.
The City is managed through seven departments, each with a department head who reports to the city
manager. A description of each of the departments is included in this document. Within each department
are several programs. A description of each program, its objectives and budgets are presented in this
document.
The City utilizes several commissions to advise, prioritize or implement various city issues or projects
throughout the year. These commissions are comprised of volunteer citizens and an appointed staff
member as a liaison. The Charter commission reviews the city charter for appropriateness and also
recommends changes to the charter. They meet annually or more often as needed. The Zoning and
Planning commission meets monthly and reviews and recommends zoning applications, changes to
zoning ordinances and recommends possible future economic development for the City. The Park board
meets monthly to review park and recreation programs use and recommends future programs and
development for parks.
There are also several internal committees comprised of department heads and employees to assist in
the management of City operations. These include the Labor Management committee, Employee
Management committee, Insurance committee, Safety committee, Wellness Committee and Police
Review committee.
MISSION, VISION AND GOALS
Long-range goals for the City are:
Continually enhance partnerships with citizens.
o
Inspire citizen leadership.
o
Educate and involve residents.
o
Communicate openly and effectively.
o
Be responsive.
o
Be fiscally responsible.
o
Provide quality customer service that is:
o
Responsive to the needs of the community.
Innovative.
Accessible.
Short-term goals are reviewed annually by City Council and staff. The discussion begins with the global
environment and ends with prioritizing goals for the near future. Below are the mission, vision and short-
term goals for the City along with the strategies and action steps needed to implement them. The budget
is developed using the three main goals along with the strategies as guidance. Departments then use the
action steps in setting individual departmental goals and budgets so that resources are available to
achieve the action steps identified.
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CITY OF HOPKINS
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CITY OF HOPKINS
FINANCIAL MANAGEMENT AND POLICIES
The City of Hopkins Finance Department is responsible for maintaining the accounting system and
monitoring compliance with the budgetary controls and financial policies established by the City Manager
and City Council. Following is an overview of relevant financial management practices, policies and year-
end reporting.
BASIS OF ACCOUNTING
The accounting system provides for a complete, self-balancing account group for each fund of the City.
Accounting records are maintained on the modified accrual basis for City funds. The exception is the
proprietary funds, which are on full accrual. The modified accrual basis of accounting recognizes
revenues to the degree that they are available to finance expenditures of the fiscal period. Similarly, debt
service payments and a number of specific accrued liabilities are only recognized as expenditures when
payment is due because it is only at that time that they normally are liquidated with expendable available
financial resources. The budgetary basis of accounting is the same basis of accounting used to prepare
the City’s financial statements as included in the City’s Comprehensive Annual Financial Report at the
fund statement level.
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR)
The City implemented Governmental Accounting Standards Board (GASB) Statement No. 34 for the year
ending December 31, 2003. The statement also requires the City to utilize the economic resources
measurement focus as well as the accrual basis of accounting.
The City operates on a calendar fiscal year and reports its year-end financial position in a Comprehensive
Annual Financial Report (CAFR), prepared by the City’s Finance staff. Copies of the 2013 CAFR will be
available to the public upon completion in May 2013 and a summary of the results will be published in the
official newspaper.
The 2013 CAFR will be audited by the independent auditing firm of CliftonLarsonAllen, LLP to insure
accuracy and compliance with federal and state laws and regulations. State law provides that the City
may arrange for an examination of its books, records, accounts and affairs, or any part thereof, by the
State Auditor or by Certified Public Accountants. It has been a long-standing policy of the City to provide
for a complete annual audit of the City records by independent Certified Public Accountants.
The Government Finance Officers Association of the United States and Canada (GFOA) awarded a
Certificate of Achievement of Excellence in Financial Reporting to the City of Hopkins for its CAFR for the
fiscal year ended December 31, 2012. The Certificate of Achievement is a prestigious national award
recognizing conformance with the highest standards for preparation of state and local government
financial reports.
CAPITAL IMPROVEMENT PROGRAM (CIP) POLICY
The City annually develops a 5-year plan for capital improvements and updates it annually. The five-year
budget capital improvement will be approved and incorporated into the operating budgets. The following
year’s budget will be adopted with the year after that on a cycle consistent with the operating budgets.
The complete CIP document can be downloaded from the city’s website at www.hopkinsmn.com and is a
companion document to the Annual Budget.
The City will identify the estimated cost and potential funding sources for each capital project proposal
before it is submitted to the Council for approval and that process will determine the most cost effective
financing method for the proposed project. The City will make all capital improvements in accordance
with the adopted capital improvement program or as amended by the City Council. Capital purchases
not otherwise funded through an approved budget shall require City Council approval. The City will
maintain all its assets at a level adequate to protect the City’s and its citizen’s capital investment and to
minimize future maintenance and replacement costs.
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CITY OF HOPKINS
EQUIPMENT REPLACEMENT PLAN (ERP) POLICY
The City annually develops a 5-year plan for equipment replacement and updates it annually. The five-
year budget equipment replacement plan will be approved and incorporated into the operating budgets.
The following year’s budget will be adopted with the year after that on a cycle consistent with the
operating budgets. The complete ERP document can be downloaded from the city’s website at
www.hopkinsmn.com and is a companion document to the Annual Budget.
The City will identify the estimated cost and potential funding sources for each equipment proposal before
it is submitted to the Council for approval and that process will determine the most cost effective financing
method for the proposed equipment purchase. New pieces of equipment not previously in the equipment
replacement plan must first be financed through the departmental budget and will be placed in the
equipment replacement plan the year following the purchase. The City will make all equipment
purchases in accordance with the adopted equipment replacement plan or as amended by the City
Council. Equipment purchases not otherwise funded through an approved budget shall require City
Council approval.
The City will maintain all its equipment assets at a level adequate to protect the City’s and its citizen’s
capital investment and to minimize future maintenance and replacement costs.
BUDGETARY AND FINANCIAL CONTROL POLICIES
The council shall have full authority over the financial affairs of the City.
City manager shall control and direct the administration of the City's affairs.
The manager shall prepare the budget annually and submit it to the council and be responsible
for its administration after adoption.
The manager will prepare and submit to the council at the end of the fiscal year a complete report
on the finances and administrative activities of the City for the preceding year; and keep the
council advised of the financial condition and future needs of the City.
The annual budget shall provide a complete financial plan for the budget year by fund.
The council shall levy the taxes necessary to meet the requirements of the budget for the ensuing
fiscal year.
The city clerk shall be the chief purchasing agent of the City.
The City will maintain an investment policy that invests available funds to the maximum extent
possible, at the highest rates obtainable at the time of investment, in conformance with the legal
and administrative guidelines.Any money in any fund belonging to the City, or any branch
thereof, may be invested by the city manager according to policies adopted by the City Council.
The finance director shall be the chief accounting officer of the City and shall submit to the council
a statement each month containing information relative to the finances of the City as the council
may require. Each year the finance director shall submit a report to the council, no later than
June 30, covering the entire financial operations of the City for the past year. This report shall
follow the style and form, as far as practicable, prescribed for annual City financial reports and
copies will be made available to interested parties.
BUDGET CONTROLS
Budgets are complete financial plans for the future by fund, showing all proposed expenditures and
estimates of all anticipated revenues. The council may include or exclude at its discretion any fund,
except the general fund. The budget shall be submitted to the council at a regular council meeting, in a
manner prescribed by state statute, not less than 30 days prior to final approval. The budget is a public
record open to public inspection. The council shall hold a public hearing on the budget and it shall make
such changes therein as it deems necessary and adopt the budget by resolution.
It has been City policy to annually approve a balanced General Fund budget. A balanced budget is a
budget in which expenditures are equal to income. Other City funds may or may not have a balanced
budget depending on when funding is received for specific expenditure needs. For example a grant may
be budgeted for expenditures that may overlap years. Thus all revenues would be in one year and the
expenditures would be in multiple years.
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CITY OF HOPKINS
Governmental budgets are prepared on the modified accrual basis and enterprise budgeted on an accrual
basis. Budgets are estimates and may be amended under the following guidelines.
PREPARATION OF THE ANNUAL BUDGET – The annual budget shall provide a complete financial plan
for the budget year by fund, showing all proposed expenditures and estimates of all anticipated revenues
applicable to proposed expenditures and any other information the council may require or the city
manager might deem desirable. In parallel columns shall be shown the amounts, if any, granted and
expended under similar heads for the past two complete fiscal years and, as current as possible, for the
immediate past fiscal year. The council may include or exclude at its discretion any fund, except the
general fund. The budget shall be submitted to the council at a regular council meeting, in a manner
prescribed by state statute, not less than 30 days prior to final approval. It shall be a public record open
to public inspection by anyone and the city manager shall cause sufficient copies thereof to be prepared
for distribution to the mayor, members of the council and interested persons.
ADOPTION OF THE BUDGET – The council shall hold a public hearing on the budget and it shall make
such changes therein as it deems necessary and adopt the budget by Resolution.
ENFORCEMENT OF THE BUDGET – Except as set forth in Section 7.16, the city manager or the City
Council shall not approve any expenditure uncovered by the budget. The City Council may approve
expenditures uncovered by the budget if there is sufficient unexpended balance left after deducting the
total past expenditures and the sum of all outstanding bills, orders and encumbrances. No employee of
the City shall place any orders or make any purchases except for the purpose and to the amounts
authorized in the budget. Except as in this Charter otherwise provided, any obligations incurred by any
person in the employ of the City for any purpose not authorized in the budget or for any amount in excess
of the amount therein authorized shall be a personal obligation upon the person incurring the expenditure.
ALTERATIONS IN THE BUDGET – Except as set forth in Section 7.16, after the budget shall have been
duly adopted, the council shall not have power to increase the amounts therein fixed, whether by the
insertion of new items or otherwise, beyond the estimated revenues, unless the actual receipts shall
exceed such estimates, and in that event not beyond such actual receipts. The sums fixed in the budget
are appropriated at the beginning of the fiscal year for the several purposes named therein. The council
may reduce salaries or the sums appropriated for any other purpose, or authorize the transfer of sums
from unexpended balances to other purposes.
Budgets are adopted by fund and are appropriated for several purposes. The council may reduce
appropriations within any fund and re-appropriate those funds within the same fund for other purposes.
The council may also increase appropriations if actual receipts exceed budgeted revenues. The increase
in appropriations cannot exceed the excess in budgeted revenues. The budget, as presented in this
document, is developed for each program within a department. For example, the Finance department is
made up of several programs including Benefit Administration, Payroll, Utility Billing, etc… For
management purposes, the sum of the program expenditures may not exceed the total budget for the
specific department. For legal purposes, the general fund total expenditures cannot exceed the total
general fund appropriation. The council must budget for the general fund but budgets for all other funds
are at their discretion.
Budgets are adopted on a basis consistent with generally accepted accounting principles and are defined
on the same basis of accounting described below. Annually appropriated budgets are legally adopted for
the general fund. Budgeted amounts are reported as originally adopted, or as amended by the City
Council. Budgeted expenditure appropriations lapse at year-end. Unexpended or supplementary
appropriations can be carried forward if approved by the City Council. Encumbrances represent
purchase commitments. Encumbrances outstanding at year-end are reported as reservations of fund
balances and the budgets associated with them are carried forward to the next year.
The City follows the procedures below in establishing the budget.
1. The city manager and finance director submits to the City Council a proposed operating budget for
the fiscal year commencing the following January 1.
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CITY OF HOPKINS
a. The operating budget includes proposed expenditures and the estimated revenues for the
general fund, specified special revenue funds requested by City Council, enterprise funds,
internal service funds and debt service funds.
b. Capital project funds for the City are not budgeted annually but are included in the Capital
Improvement Plan approved by the City Council. Capital projects are approved by the City
Council on a per project basis.
2. Public hearings are conducted to obtain taxpayer comments.
3. The general fund budget is enacted through passage of a resolution.
BUDGET CALENDAR
April-MayMeet with Council to set parameters and goals for 2014 budget process
June (1st week)Distribute budget worksheets to departments
June (3rd week)Departmental budgets to be completed and returned to finance
June (4th week)Finance reviews and compiles budget summary
July (1st week)City Manager & Finance to meet with departments to review budgets
July - AugustCouncil work sessions to review budgets
September 3City Council adopts preliminary levy and budget
September 4Proposed 2014 budget and levy certified to Hennepin
September/OctoberSpecial Revenue & Enterprise budgets presented to Council for review and approval
December 3Budget public hearing and final budget approval and tax levy certification
December 28Final 2014 levy certification to Hennepin County
INTERNAL CONTROLS
In developing and altering the City’s accounting system, consideration is given to the adequacy of internal
accounting controls. These controls are designed to provide reasonable, but not absolute, assurance
regarding the safeguarding of assets against loss from unauthorized use of disposition and the reliability
of financial records for preparing financial statements and maintaining accountability for assets. the
concept of reasonable assurance recognizes the cost of a control should not exceed the benefits likely to
be derived, and the evaluation of costs and the benefits requires estimates and judgments by
management. All internal control evaluations occur within the above framework. We believe the City’s
internal accounting controls adequately safeguard assets and provide reasonable assurance of proper
recording of financial transactions.
CASH MANAGEMENT
The investment portfolio of the City is designed to attain an average rate of return regularly exceeding the
average return on three month US Treasury Bills, while seeking to augment returns above this threshold
consistent with budgetary cycles, economic conditions, risk limitations, and prudent investment principles.
Portfolio diversification is considered so that investments are not concentrated in one institution, in one
type of investment, or purchased from one dealer. Pursuant to this policy, cash temporarily idle during
the year was invested in those investments authorized by law
RISK MANAGEMENT
The City has an informal risk management policy, the purpose of which is to maintain the integrity and
financial stability of the City, protect its employees from injury, and reduce overall costs of operations.
The City has insurance coverage through the League of Minnesota Cities Insurance Trust (LMCIT) to
ensure City property, contractors and miscellaneous equipment, crime, employee performance bonds,
autos and general liability. General liability coverage amounts to $1,000,000 per occurrence (and
aggregate), with a $20,000 per occurrence, $40,000 aggregate deductible.
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DEBT
The City will confine long-term borrowing to capital improvements, equipment or projects that
have a life of more than 5 years and cannot be financed from current revenues.
The City may issue debt for its Permanent Revolving fund, which pays for any improvement in
which part of the cost of the improvement is to be assessed against the benefiting properties.
The City may also issue revenue bonds that are paid back directly from revenue sources other
than debt levies.
The City may submit to voters the proposition of issuing debt for any public purpose not
prohibited by law, and issue the debt upon a favorable majority vote.
Whenever possible, the City will use revenue (including G.O. backed revenue) or other self-
supporting type bonds instead of general obligation bonds.
The City will maintain frequent and regular communication with bond rating agencies about its
financial condition and will follow a policy of full disclosure in every financial report and bond
prospectus. The City will comply with Securities Exchange Commission (SEC) reporting.
The City will keep the total maturity length of general obligation bonds below 25 years. In all
cases the maturity shall be shorter than the life of the related assets.
Net general obligation debt (as defined above) will not exceed 3% of the estimated full market
value of taxable property in the Cit as required by Minnesota Statutes Section 475.53.
The City may issue emergency bonds to pay for extraordinary expenditures or to cover a shortfall
in revenues for budgeted expenditures. Emergency bonds must mature within ten years of
issuance. One tenth of the amount is to be levied the first year following issuance and one tenth
every year there after for ten years.
FUND BALANCE
The City believes that sound financial management principles require that sufficient funds be
retained by the City to provide a stable financial base at all times. To retain this stable financial
base, the City needs to maintain a General Fund Balance sufficient to fund all cash flows of the
City, to provide financial reserves for unanticipated expenditures and/or revenue shortfalls of an
emergency nature, and to provide funds for all existing encumbrances.
The following individual items shall constitute the City General Fund Balance:
Restricted Fund Balance – The restricted fund balance category includes the portion of
o
the spendable fund balance that reflects constraints on spending because of legal
restrictions stipulated by outside parties (e.g., encumbrances for goods or services with
outside parties-creditors, grantors outstanding at the end of the year), Also, any legal
restrictions based on state statutes or grant requirements placed on the use for specific
purposes
Committed Fund Balance – The committed fund balance classification includes the
o
portion of the spendable fund balance that reflects constraints that the city has imposed
upon itself by a formal action of the city council (for example, an ordinance or resolution
passed by a city council). This constraint must be imposed prior to year end but the
amount can be determined at a later date.
Assigned Fund Balance – The assigned fund balance is the portion of the spendable fund
o
balance that reflects funds intended to be used by the government for specific purposes
assigned by more informal operational plans. In governmental funds other than the
general fund (special revenue funds, capital project funds, debt service funds and
permanent funds); assigned fund balance represents the amount that is not restricted or
limited. The authority to “assign” fund balance is delegated to the City Finance Director
Unassigned – This is the residual classification for the government’s General Fundand
o
includes all spendable amounts not contained in the other classifications and, therefore,
not subject to any constraints. Unassigned amounts are available for any purpose.
These are the current resources available for which there are no government self-
imposed limitations or set spending plan. Although there is generally no set spending
plan for the unassigned portion, there is a need to maintain a certain funding
level. Unassigned fund balance is commonly used for emergency expenditures not
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CITY OF HOPKINS
previously considered. In addition, the resources classified as unassigned can be used
to cover expenditures for revenues not yet received.
The Council recognizes that any such funds should be appropriated for non-recurring
expenditures as they represent prior year surpluses that may or may not materialize in
subsequent fiscal years
POLICY - At the end of each fiscal year, the City will strive to maintain Spendable – Unassigned
portions of the fund balance for Cash Flow equivalent to a minimum of five (5) months or 42% of
the prior fiscal year General Fund operating expenditures. In addition to cash flow needs this
accommodates emergency contingency concerns.
MONITORING AND REPORTING - The City Manager and Finance Director shall annually
prepare the status of fund balances in relation to this policy and present to the City Council in
conjunction with the development of the annual budget.
When both restricted and unrestricted resources are available for use, it is the City’s policy to first
use restricted resources, and then use unrestricted resources as they are needed.
When committed, assigned or unassigned resources are available for use, it is the City’s policy to
use resources in the following order; 1.) committed 2.) assigned and 3.) unassigned.
A negative residual amount may not be reported for restricted, committed, or assigned fund
balances in the General fund.
BUDGET PLANNING PROCESS
The City has developed a number of elements that when been brought together help to provide the best
information for the Council to make their budget decisions. These elements include the following:
Strategic Planning Process –
The Council has a mission and vision statement, which helps
determine the priorities of the community and direct the council in providing services for its
constituency. As part of the process annual goals and objectives are set. Department Directors then
use these goals in developing departmental goals and setting departmental budgets.
Program Budgeting –
This provides more information in regards to what programs departments
provide and what is the individual cost of those programs. This accomplishes the objective of
reviewing revenues and expenditures based on program activity. For programs whose goal is to be
supported totally by revenues it allows departmental managers to review the fee structure on an
annual basis to ensure that goal is met. It also allows the public to determine what portion of a specific
department is supported by taxes.
Four Year Budget Modeling –
Encourages future planning for the General Fund budget and allows
us a preview at projected property tax levy needs over the next four years. Monitoring tax capacity
along with budget needs provides advance notice to management when taxes may rise faster than
advisable and allows staff to take appropriate action in revising budget goals and projections.
Cash Flow Models –
Cash flow projections are created for all funds to provide us with a view of future
sources and uses within the various funds and for the City as a whole. This assists in long range
planning and goal setting in keeping all funds in a positive cash position.
Financial Management Plan –
In 2014 the City adopted a long-range Financial Management Plan for
the years 2014-2023 that addresses financing challenges for several funds, sets forth financing for all
items identified in the Capital Improvement Plan (CIP) and Equipment Replacement Plan (ERP)
(described below), and provides for adequate funding for operational needs in the general, special
revenue funds and enterprise funds. Tax base growth is built into the plan so the taxes are indexed
each year based on that growth. This plan when followed should make the annual budget much easier
to develop.
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CITY OF HOPKINS
The Financial Management Plan will be updated each year prior to the budget process and used as a
guide in preparing the annual budget. This document will be key in managing increases in the General
Fund, restoring the Art Center Fund to sound financial footing and providing adequate resources for
the Pavilion Ice Arena that will need significant capital improvements in 2020. The Financial
Management Plan was developed by staff with assistance from the City’s Financial Advisor who will
assist staff in annual updates to the plan to ensure the goals of the City continue to be met.
Net Property Tax Cost for Sample Properties –
Developed many years ago, this provides
information to the council incorporating expected increases in valuation and projecting actual costs on
sample properties within the City. The council when setting the tax levy is sensitive to its impact on
property owners and this benchmark provides information on how the recommended levy will impact
city taxpayers. If the council feels the proposed levy will negatively impact property owners options for
reducing the levy are explored. These may include revenues alternatives or expenditure decreases or
a combination of both.
Net Tax Cost by Program –
This provides both a dollar and percentage of property tax support for
programs and demonstrates which city programs are most
each of the City’s general fund
dependant on taxes. It also provides information to the public on what benefits they receive for
their tax dollars.
The Capital Improvement Plan (CIP) is a five-year schedule or plan
Capital Improvement Plan
–
for capital improvement expenditures in excess of $10,000 and having a useful life of five or more
years. The Capital Improvement Plan process begins with departments editing and updating
existing plans from previous years and adding or deleting projects. Once this is completed,
finance does an analysis of funding requirements and any related prioritization is done by the city
manager. The analysis includes a review of projected working capital amounts available for the
projects, any operating cost adjustments as a result of the improvement and the impact of future
funding needs is determined. The mayor and council then use the compiled information in the
CIP along with the results of public discussion, to determine which projects are to proceed and
exactly how they will be funded. Once the CIP is approved the projects for the following year are
placed in the appropriate budget.
Equipment Replacement Plan –
The Equipment Replacement Plan (ERP) is a twenty-year
forecast and a five-year plan of equipment needs within the City. In is intended to inform the
Council and citizens of the major equipment needs on the horizon. The first year of the plan
becomes an adopted equipment budget and relates to the operating budget of the equipment
replacement fund, which is approved on an annual basis. The remaining nineteen years
represent an estimate of equipment needs and funding capabilities of the City. Funding
requirements vary from year to year. In order to maintain a fairly consistent levy each year, the
twenty-year schedule is projected with a 3% inflation factor for operating expenses and a yearly
average dollar capital expenditure of $845,400. Revenues for the ERP are derived from charges
to the departments that use the equipment and are based on the equipment needs of the various
departments over the twenty-year period.
FUND STRUCTURE
The accounting system maintains a standard fund structure for a typical Minnesota city government.
Following is a description of the funds included that are subject to appropriation, for which financial plans
and budget appropriations are prepared annually. These funds are the General, Special Revenue, Debt
Service, Capital Projects and Enterprise.
General Fund
The General Fund accounts for all financial transactions not properly accounted for in any other fund,
including most of the basic governmental services. The expenditures from the General Fund account for
the majority of primary services provided by the City in the areas of public safety, parks and public works,
recreation, planning, engineering and general government.
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CITY OF HOPKINS
Special Revenue Funds
This type of fund accounts for services and expenditures where revenue is restricted for a designated
purpose. The City maintains fifteen Special Revenue Funds. There are fourteen budgeted Special
Revenue Funds.
Chemical Assessment Team Fund – grant funds received from the state restricted for the
operation of the Chemical Assessment Team.
Economic Development Fund – revenue sources include interest on loans, taxes,
development fees that are used for expenditures relating to housing and redevelopment
projects throughout the city.
Real Estate Purchases and Sales Fund – revenue sources include variance fees of city
property to be used to improve city infrastructure.
Tax Increment Funds (7) – tax increment revenues for housing and economic redevelopment
projects throughout the city.
Parking Fund – parking permits and parking violation fees help support the maintenance of
the cities current parking lots and ramps.
Communication Fund – franchise fee for cable TV supports cable and communications efforts
of the city.
Depot Coffee House Fund – grants, leases and concession revenues support a local
chemical free teen center and coffee house.
Art Center Fund – leases, state aids, contributions and program sales support the Hopkins
Center for the Arts, which is a community-based center with theater and art at its base.
Some of the Special Revenue Funds do not require an annual financial plan because of the nature of the
type of revenue and expenditure. Expenditures are authorized on an individual basis.
Hennepin County CDBG Fund – block grant funds used for housing and infrastructure
improvements
Debt Service Funds
Debt service funds account for the accumulation of resources for the payment of general long-term debt
principal, interest, and related costs. The City maintains 12 individual debt service funds for the various
bond issues. The City has established annual financial plans for all 12 general obligation bond funds,
which are shown in total as the GO Debt Service Funds.
Capital Project Funds
Capital project funds account for the acquisition and construction of major capital facilities and equipment
(except those financed by proprietary funds). This includes expenditures relating to capital projects and
large capital outlay purchases. The City has five budgeted funds in this category:
Park Improvement Fund – development and improvement of City parks. Revenue is primarily
from park development fees paid by developers.
State Aid Construction Fund – revenue from state aid to assist with maintenance and
construction of state aid streets throughout the city.
Capital Improvement Fund – transfers from other funds to cover future improvements or
maintenance of city facilities and infrastructure.
Street Improvement Franchise Fee Fund – revenue is derived from the increase off the base
gas and electric franchise fees and will be used to offset street improvement costs that are to
be levied on the taxes.
Permanent Improvement Revolving Fund – bonds issued to fund reconstruction and
maintenance of residential streets throughout the city.
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CITY OF HOPKINS
Enterprise Funds
Enterprise funds account for our business-type activities. These activities provide services where most of
the costs are recovered through user fees and charges. The City has five Enterprise funds.
Water Utility Fund – water utility fees based on water usage, which covers the expense of
distributing water and maintaining the water system infrastructure.
Sewer Utility Fund – sewer utility fees based on water usage, which covers the expense of
disposing of sewer products and maintaining the sewer system infrastructure.
Refuse Utility Fund – refuse fee based on size of refuse container, which covers the expense
of disposing of refuse products.
Storm Sewer Utility Fund – storm sewer utility fee based on non-permeable surface of
property for commercial or a fixed rate for residential properties, which covers the expense of
maintaining the storm sewer infrastructure throughout the city.
Pavilion/Ice Arena Fund – rental fees for ice or space, which covers the operating costs of
running the facility.
Internal Service Funds
Internal Service Funds are used to account for the financing of goods and services provided by one
department to other departments of the City on a cost reimbursement basis. The City has three Internal
Service Funds and no budgets are prepared for these funds.
Equipment Replacement – revenues derived from leases of large equipment to all
departments. Revenues are used to cover the cost of replacing equipment in the future.
Lease payments are budgeted in the individual funds and transferred to the Equipment
Replacement Fund monthly.
Employee Benefits – to account for compensated absences of non-enterprise employees
Insurance Risk – accounts for the dividends received from the insurance company for low
insurance claims and costs, which is used to cover the deductible for any losses.
Major Funds
For 2014 the City identifies the following funds as major funds which are described above. All major
funds are budgeted.
General Fund
Economic Development Special Revenue Fund
Arts Center Special Revenue Fund
Tax Increment District 2-11
Permanent Improvement Capital Projects Fund
G.O. Housing Improvement Refunding Bonds of 2009B Debt Service Fund
Water Utility Enterprise Fund
Sewer Utility Enterprise Fund
Storm Sewer Utility Enterprise Fund
Pavilion Ice Arena Enterprise Fund
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City Personnel by Function
Administration of Fund
GeneralPublicCommunityCommunity
Operating FundGovernmentFinancePoliceFireWorksDevelopmentServicesRecreation
General Fund
AdministrationXXX
FinanceX
Community ServicesX
Building MaintenanceXXXX
InspectionsX
PoliceX
FireX
Public WorksX
RecreationX
Activity CenterX
Planning & ZoningX
Community DevelopmentX
Special Revenue Funds
Economic DevelopmentX
ParkingXX
CommunicationX
Depot Coffee HouseX
Art CenterX
Enterprise Funds
WaterX
SewerX
RefuseX
Storm SewerX
PavilionX
Housing & RedevelopmentX
Employees volunteering at the annual Mayor Gene Maxwell at the annual State of
Thanksgiving luncheon for seniors at the .
the City address
City’s Activity Center.
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CITY OF HOPKINS
Authorized and Actual Staffing Levels
Full-Time and Regular Part-Time Positions
1 FTE = an employee who works 40 hours a week
20112012201320142014
Authorized Authorized Authorized
Authorized Actual
& Actual& Actual& Actual
Administrative Services4.804.955.005.005.00
Finance4.604.604.604.604.60
Municipal Building1.451.451.451.451.45
Community Services9.959.809.809.709.70
Police40.0039.5036.4536.5034.50
Fire1.201.201.251.251.25
Public Works17.2517.6917.6918.0917.09
Skate Park0.050.050.050.050.05
Activity Center3.303.203.203.203.20
Planning & Community 1.351.351.351.351.35
Community Development0.000.850.850.850.85
General Fund Total83.9584.6481.6982.0479.04
Economic Development1.601.601.151.601.60
Housing Rehabilitation0.850.000.000.000.00
Parking1.000.720.720.720.72
Communications 0.250.250.250.250.25
Depot Coffee House1.501.502.502.502.50
Art Center4.554.303.803.803.80
Special Revenue Fund Total9.758.378.428.878.87
Water3.113.133.133.433.13
Sanitary Sewer3.443.463.463.763.46
Refuse3.583.893.894.093.89
Storm Sewer0.420.630.630.630.63
Pavilion/Ice Arena2.452.402.402.402.40
Housing & Redevelopment2.202.202.202.202.20
Total Proprietary Funds15.2015.7115.7116.5115.71
Total All Funds108.90108.72105.82107.42103.62
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CITY OF HOPKINS
Operating Fund Crosswalk
This matrix shows the relationship between functional units and funds.
Major Funds
pecaevenueCapital ProjectsDebt ServiceEnterprise
SilR
Tax Incr Taxable
District - Taxable Tax
Entertain-Permanent Houing Increment Storm
General Economic ment Arts Municipal Improvement Bonds of Rfdg Bonds Water Sewer Sewer
Function
FundDevDistrictCenterState AidRevolving2009Bof 2005BUtilityUtilityUtilityPavilion
General GovernmentXXXXXXXXXXX
Public SafetyX
Health and WelfareX
Highways and StreetsX
Urban Redevelopment and HousingXX
Culture and RecreationXXX
Capital OutlayXXXXXX
Debt ServiceXXXXX
WaterX
SewerX
Storm SewerX
Non-Major Funds
SpecialCapitalDebt
FunctionRevenueProjectsServiceEnterprise
General GovernmentXXXX
Public SafetyX
Health and WelfareX
Highways and StreetsX
Urban Redevelopment and HousingX
Culture and RecreationX
Capital OutlayXX
Debt ServiceX
RefuseX
Hopkins Citizen’s Academy participants engage in Police, Planning and Economic Development, and fire exercises. The Citizens Academy, a
five week program held annually in March allows citizens to get a better understanding of how their City government works. The Academy
covers the topics of, Our Government, Police, Fire, Public Works and Planning & Economic Development. The program has been well received
by the community with over 25 participants each year.
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CITY OF HOPKINS
Summary Budget Information – Major Funds and Non-Major Funds by Fund Type
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CITY OF HOPKINS
Summary of Budgeted Funds
GENERAL FUND
2012201320132014Budget
ActualActualBudgetBudgetDifference% age
REVENUES
Property Taxes8,721,264$ 8,785,782$ 8,954,274$ 8,952,774$ (1,500) -0.02%
Intergovernmental551,534 747,832 498,510 813,410
3 14,90063.17%
Licenses, Permits & Fines707,374 878,634 526,595 564,395
3 7,8007.18%
Charges for Services302,526 354,743 187,850 201,250
1 3,4007.13%
Miscellaneous74,250 51,280 123,100 124,300
1 ,2000.97%
Franchise Fees292,065 293,349 290,000 290,000
-
$ 11,111,62010,649,013$ 10,580,329$ 10,946,129$ 365,800 3.46%
APPROPRIATIONS
Council72,965$ 69,112$ 68,967$ 69,872
$ 9 051.31%
Administrative Services466,032 494,038 482,816 500,589
1 7,7733.68%
Finance226,974 246,433 214,196 243,119
2 8,92313.50%
Legal131,152 142,854 142,000 143,000
1 ,0000.70%
Municipal Building 289,633 283,911 313,998 317,414
3 ,4161.09%
Community Services942,212 970,926 948,729 991,362
4 2,6334.49%
Police4,504,428 4,397,727 4,394,021 4,483,494 89,473 2.04%
Fire973,973 1,119,100 916,308 956,165
3 9,8574.35%
Public Works2,101,739 2,293,610 2,266,002 2,384,1445.21%
1 18,142
Recreation 533,971 569,804 544,483 586,32941,84
67.69%
Planning 118,588 126,704 129,683 132,191
2 ,5081.93%
Community Development82,233 89,768 88,926 88,250 0%(676)
Unallocated 19,583 44,28070,200 50,200
( 20,000)-28.49%
$ 10,848,26710,463,483$ 10,580,329$ 10,946,129$ 365,800 3.46%
SPECIAL REVENUE FUNDS
2012201320132014Budget
ActualActualBudgetBudgetDifference% age
REVENUES
Chemical Asses. Team44,706$ 71,752$ 45,000$ 45,000
$ $ - -
Economic Development1,046,385 461,099 240,000 287,480
4 7,48019.8%
Real Estate Sales4,301 7,803 4,200 3,850 (350) -8.3%
Parking98,082 92,862 94,000 96,000
2 ,0002.1%
Communication232,941 254,014 223,500 236,5005.8%
1 3,000
Depot Coffee House 280,311 340,229 330,000 354,6507.5%
2 4,650
Art Center 723,835 772,800 766,310 777,3761.4%
1 1,066
Tax Incr Financing (7 funds)2,575,778 2,037,298 2,257,224 1,593,078-29.4%
( 664,146)
$ 5,006,339$ 4,037,857$ 3,960,234$ 3,393,934-14.3%
$ ( 566,300)
APPROPRIATIONS
Chemical Assess. Team$ 78,746$ 71,752$ 45,000$ 45,000
$ - -
Economic Development 323,655 295,137 286,814 280,488 -2.2%(6,326)
Real Estate Sales - - - -
- -
Parking 92,364 139,992 89,094 95,869
6 ,7757.6%
Communication 254,130 214,327 218,264 208,954 -4.3%(9,310)
Depot Coffee House 285,247 356,776 327,300 354,4568.3%
2 7,156
Art Center 759,828 750,511 765,418 744,428 (20,990)-2.7%
15.0%
Tax Incr Financing (7 funds)1,426,887 2,008,667 1,338,939 1,539,929
2 00,990
$ 3,220,857$ 3,837,162$ 3,070,829$ 3,269,1246.5%
$ 1 98,295
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CITY OF HOPKINS
PROPRIETARY FUNDS
2012201320132014Budget
ActualActualBudgetBudgetDifference% age
REVENUES
Water1,537,067$ 1,508,719$ 1,464,385$ 1,605,4849.6%
$ $ 1 41,099
Sanitary Sewer 2,159,055 2,003,891 2,037,150 2,104,1503.3%
$ 6 7,000
Refuse 927,764 940,948 988,700 947,200$ (41,500)-4.2%
Storm Sewer 804,332 804,400 809,940 803,000$ -0.9%(6,940)
Pavilion/Ice Arena 407,805 405,680 366,100 372,600
6 ,5001.8%
$ 5,836,023$ 5,663,638$ 5,666,275$ 5,832,4342.9%
$ 1 66,159
APPROPRIATIONS
Water$ 1,330,163$ 1,360,301$ 1,290,716$ 1,615,65125.2%
$ 3 24,935
Sanitary Sewer 1,798,910 1,978,651 2,151,056 2,313,265 162,2097.5%
Refuse 893,361 840,003 878,275 872,206 -0.7%(6,069)
Storm Sewer 516,890 557,838 533,304 479,638 -10.1%(53,666)
Pavilion/Ice Arena 424,040 425,556 419,981 438,4624.4%
1 8,481
$ 4,963,364$ 5,162,349$ 5,273,332$ 5,719,2228.5%
$ 4 45,890
DEBT SERVICE FUNDS (all funds)
2012201320132014Budget
ActualActualBudgetBudgetDifference% age
REVENUES
Property Taxes1,288,932$ 1,291,147$ 1,306,400$ 1,447,45810.8%
$ $ 1 41,058
Special Fees 577,801 1,329,776 552,000 974,34076.5%
4 22,340
Miscellaneous 23,570 2,265 3,720 3,500 -5.9%(220)
Proceeds from Bond Sale6,050,704 1,962,010 - -
- 0%
Operating Transfer In 1,106,746 839,653 850,519 682,971-19.7%
( 167,548)
$ 9,047,753$ 5,424,851$ 2,712,639$ 3,108,26914.6%
$ 3 95,630
APPROPRIATIONS
Bond Principal$ 1,635,000$ 3,265,000$ 1,775,000$ 1,970,00011.0%
$ 1 95,000
Bond Interest 785,845 709,766 676,400 683,724
7 ,3241.1%
Miscellaneous other charges117,394 177,221 146,56616,898-88.5%
( 129,668)
Transfer out 6,172,673 2,408,082 - -
- 0%
$ 8,710,912$ 6,560,069$ 2,597,966$ 2,670,6222.8%
$ 7 2,656
Total Revenues30,539,12826,237,96622,919,47723,280,766361,289 1.6%
Total Appropriations27,358,61626,407,84721,522,45622,605,0971,082,641 5.0%
Use of Equity or
Fund Balance (3,180,512) 169,881 (1,397,021) (675,669)
7 21,352-51.6%
2014 BUDGET
30
CITY OF HOPKINS
APPROVED BUDGET SUMMARY – ALL FUNDS
REVENUE SUMMARY
The total budget represents planned or anticipated revenues for all funds, excluding unbudgeted special
revenue funds and capital project funds. The amount of the annual total anticipated revenues fluctuates
up or down from year to year, depending on special projects and grants which may occur during the plan
budget period. The budget provides guidelines to staff for City operations.
One purpose of the budget is to communicate the
financial plans for the City and its allocation of
resources. The budgeted revenues for all funds total
$23,280,766. The largest source of revenue by
category is property taxes of $12,228,712 comprising
53% of total revenues. Property taxes are levied to
support the general fund activities, help pay debt and
provide tax increment redevelopment funding sources.
Successful tax increment projects have helped create
a larger tax base for the City. Currently the City is
collecting tax increment revenues from several districts
to pay off redevelopment notes, redevelopment bonds
and help in future redevelopment costs of properties
within certain districts. Levy limits re-instated in 2004, were removed in 2005, re-instated in 2009 through
2011, removed in 2012 and reinstated once again in 2014. Levy limits while providing assurances to
taxpayers do give the City the additional challenges in meeting citizen’s requests for sustained services or
in some instances increased services. In 2014 budgeted taxes decreased in total by 2% primarily for as a
result of fluctuations in the tax increment levies. The General Fund had a small increase in the levy due
to increases in expenditures that were not offset by other revenue sources.
Intergovernmental revenues total $1,000,410 or 4.3%
of the City’s revenues. The City currently receives
highway funding, police and fire aid, chemical
assessment grants, PERA aid, fire grants, Community
Development Block Grant funds and other
miscellaneous state grants. Estimates for
intergovernmental revenues are based on known
revenue sources and projections are based on
information from the various state and county agencies
from which the revenues are received. The city has
reduced it reliance on revenues from state and federal
governments due to decreased availability and
reduced funding in the various state programs. In
2012 the city received an $875,000 Transit Oriented Development grant from the County to assist with a
development project. These funds were used to buy down the cost of property that is in the process of
being re-developed for a luxury apartment-retail development. In 2014 the City will once again receive
local government aid from the State. This revenue sharing program has undergone many changes over
the years with Hopkins last receiving funds under this program in 2002. In 2014 we are programed to
receive $289,000 that will go to the General Fund and was utilized to reduce the general fund tax levy.
Utility fees for water, sewer, refuse and storm sewer account for $5,271,784 of the City’s revenue or
22.64%. In 2007 a utility master plan was completed then revised in 2009, 2011 and 2013 for the water,
sewer and storm sewer funds looking at anticipated revenues, expenditures and planned capital
improvements. The rate structure for each fund was then adjusted to meet those needs. Beginning in
2008 and going forward rates are adjusted as set forth in the utility master plan. In doing so revenues
should be adequate to meet the future need of those systems. In 2008 an analysis of the Refuse fund
2014 BUDGET
31
CITY OF HOPKINS
was also done and rates were adjusted to ensure we
continue to meet operational and capital needs. In 2014
rates for water, sewer, and recycling were increased.
Revenue projections are based on the Utility Master
Plan as developed by the City Engineer. The increase
in revenues is derived from a combination of increased
consumption and increased fees. The 2007 Utility
Master Plan is reviewed and revised every two years.
The dip in revenues in 2013 of $240,000, or 4% was due
to lower water consumption citywide which also results
in a reduction of sewer revenues as sewer revenues are
a function of water consumption.
Charges for services, other than utilities are
$1,791,830 or 7.7% of the City’s revenues. The City
charges for plan reviews, special police or fire
services, parking permits for city parking facilities,
facility rental, concessions and ice time. A large
portion of the charges for services include plan review
fees from building permits which are on the rise again
with new development. The significant increase in
2012 and 2013 was due to commercial re-
development and the related plan review fees.
Finance relies on plan review fee projections
prepared by the City’s Building Official and input from
departmental managers on the level of activity expected in their departments when setting the budget for
this revenue category. While there are several other development projects on the horizon the City
budgets conservatively on plan review fee income due to the uncertainty of the development market
which can change depending on developers funding for their proposed projects.
Special Assessments and Special Assessment Fees
for housing projects are $974,340 or 4.19% of City
revenues. Special Assessments are levied for
street, sidewalk and alley, water, sewer or storm
sewer improvements that benefit private property.
Special Assessment fees are assessed every year to
the specific housing properties that benefited from
the development projects. These projects allowed
the City to improve the value of the housing stock in
several townhome and condominium developments.
Special assessment revenues fluctuate with the
number and amount of assessable projects and have
remained relatively stable the last few years. In
2013 the City received a large number of pre-
payments on a 15-year special assessment scheduled to go on the taxes for 2014. As a result of the pre-
payments revenues in future years will be reduced. Special assessment revenue projections are based
on the special assessment rolls and scheduled payments due in the budget year.
Permits, licenses and fines are $590,095 or 2.53% of revenues. Permit revenues are dependent on the
economy and on future development of the City. In 2013 due to several large commercial redevelopment
projects the City had a very strong year in building permit income. While there are other projects in the
works the City chooses not to rely on that income until it becomes reality, therefore building permit income
2014 BUDGET
32
CITY OF HOPKINS
continues to be budgeted conservatively based on
an average of the past 10 years. The permit fee
revenue projection was prepared by the City’s
Building Official based on knowledge of pending
and anticipated projects. License revenue is
based on the types of businesses licensed by the
city and past year’s collections. Those revenues
remain stable. The City also budgets
conservatively for fine revenue as that revenue
stream is unpredictable. Fine revenue is only
received once the fines are collected by the State
of MN which then remits Hopkins’ portion to them.
Parking permits and ticket revenues remain stable.
In addition to the franchise fee collected on cable
television, a franchise fee on electric and gas utilities
was implemented in 2004 to help offset the loss of
state aids. It impacts residential properties by $2.20
per month on both the electric and gas utility bills. The
rate progresses higher for multiple dwellings and
commercial properties. Total franchise fees collected
in 2014 will be about $525,000 or 2.26% of City
revenues. While franchise fees on electric and gas
remain stable there is federal legislation that may limit
the future of cable TV franchise revenues and therefore
a more conservative approach was taken to that
portion of the franchise fee budget. In 2012 due to
changes in local government programming the City
received additional cable franchise fees for public,
education and government (PEG) programming. While we anticipate receiving PEG fees in 2014 we do
not know the exact amount so have set the budget conservatively. PEG fees received are restricted in
use to provide public access to city council and other public meetings. The city is currently using the
funds to provide live streaming of city council and other public meetings and to archive the meetings for
future public web streaming access on the city’s website.
Total 2013 actual revenues increased from 2012
as a result of grants received, higher than
expected building permit, plan review, fine
revenues and franchise fees. The City has
continued to be conservative in preparing the
2014 budget realizing the challenges our
taxpayers continue to face as a result of the
economy. The City has not had to lay off any
staff; and was able to add a utility locater to the
water and sewer staff in 2014. Like other cities
we continue to do more with less and work to
maximize the budget dollars we do have to work
with. Staff has been very conscientious in the
management of departmental budgets which has
allowed us to maintain staffing with no layoffs
while providing the same level if not better
services to the public.
2014 BUDGET
33
CITY OF HOPKINS
Shown to the right is a chart showing the
trends of three of our major revenue
sources. Taxes include both property taxes
and tax increments. Taxes continue to
increase as other sources of revenue
decrease and new tax increment projects
come on the tax rolls. Intergovernmental
revenues have declined over the last several
years; however we were successful in
receiving federal COPS grant, a fire
prevention and safety grant along with Local
Government Aid. Intergovernmental
revenues are less reliable so the city has
been decreasing its dependence on that
source of income. Tax revenues have risen
to fill that gap; however we continue to seek
other revenue sources to meet out budget
needs which include grants.
Shown below is a chart showing the relationship between all revenue sources.
2014 BUDGET
34
CITY OF HOPKINS
APPROPRIATION SUMMARY
Appropriations for all funds total $22,605,097. This is less than anticipated revenues for 2014 and results
in an excess of $675,669 overall. Of that amount $124,810 is from special revenue funds where certain
funds such as the parking fund and arts center fund are working to rebuild fund balance; $113,212 is from
enterprise funds as we work to rebuild fund equity and bring the water and sewer fund to a more stable
financial position; and $437,647 is from debt revenue exceeding principal and interest payments some of
which don’t begin until 2015. By MN law any debt service placed on the tax rolls must be levied at 105%
to account for potential delinquencies. At the end of the debt service the cash balance is analyzed and
the final levy is reduced for cash on hand.
The largest source of appropriations by category is employee salaries and benefits at $10,792,523.
Employee salary and benefits make up 47.74% of the City’s annual appropriation and represent a 3.52%
increase from 2013 actual. In 2014 employees received a 2%-1% (Jan/July) increase with 3-year union
contracts going until 2014. Other factors impacting salaries and benefits are health care insurance costs
and state mandated pension contributions. Also contributing to the increase is scheduled step increases
as employees gain experience and receive various accreditations.
Materials, supplies and services make up 28.8% of appropriations at $6,510,035. This amount
represents a 1.09% increase from 2013 actual. The increase is due to departments negotiating favorable
maintenance contracts, lower energy expenses due to energy efficient upgrades done in the various city
buildings and reduced use of professional services. The costs in this category comprise of consulting,
professional services, office and general supplies, disposal costs, expenditure reimbursements and
general operating costs.
Capital outlay and improvements can fluctuate substantially every year. In 2014, the appropriated
amount is $18,100 or 0.08% of total appropriations. Anticipated capital costs are for oil storage tanks and
flammable storage cabinets at public works, improvements at the Depot Coffee House, a Youth Center
operated by the City and technology in the council chambers. Staff was instructed to keep capital items
at a minimum as funding restrictions continue to present challenges in budgeting. In addition the City
allocates equipment replacement costs to its general and special revenue funds to ensure that resources
are available for replacement of equipment when scheduled or necessary. The charges for equipment
replacement are recorded in the materials supplies and services categories as they do not directly relate
to specific capital outlay expenditures but rather the cost of using city assets.
Debt service appropriations in 2014 decreased 32.45% as a result of refunding bonds being called in
2013. Total appropriations for 2014 are $3,842,865 or 17.0% of total expenditures and include debt paid
within the Enterprise Funds. Another 3.43% of appropriations are for depreciation of property and
equipment.
The six largest programs of the City in 2014 account for 92% of the appropriations budget and are as
follows:
Public Safety 5.4 million
Utilities (water, sewer, storm sewer, refuse) 5.2 million
Debt Service 2.7 million
General Government 2.5 million
Public Works 2.5 million
Recreation 2.1 million
2014 BUDGET
35
CITY OF HOPKINS
2014 BUDGET
36
CITY OF HOPKINS
REVENUES - ALL FUNDS
COMPARATIVE ANALYSIS BY SOURCE
ADOPTED
2011201220132014
SOURCEACTUALACTUALACTUALBUDGET
Current Revenues
PROPERTY TAX$9,944,750$10,194,143$10,476,635$10,674,212
TAX INCREMENT2,240,1782,333,4132,002,6071,554,500
SPECIAL ASSESSMENTS658,437658,4371,329,776974,340
LICENSE, PERMITS & FINES660,579733,494908,241590,095
INTERGOVERNMENTAL REVENUE721,6871,096,713969,3231,000,410
CHARGES FOR CURRENT SERVICES1,227,2341,491,8071,585,4151,393,856
INTEREST ON INVESTMENTS48,15659,28362,62133,050
UTILITY SERVICE CHARGES4,781,9385,091,1105,031,7425,271,784
FRANCHISE FEES499,238523,537546,056525,000
OTHER REVENUES698,878918,691341,053397,974
TOTAL CURRENT REVENUES$21,481,075$23,100,628$23,253,469$22,415,221
Other Financing Sources 925,046865,545
1,109,319 1,239,884
TOTAL REVENUES$22,406,121$24,209,947$24,493,353$23,280,766
Less: Inter-Fund Transfers 925,0461,109,3191,239,884865,545
TOTAL REVENUES$21,481,075$23,100,628$23,253,469$22,415,221
EXPENDITURES/EXPENSES - ALL FUNDS
COMPARATIVE ANALYSIS BY OBJECTIVE
ADOPTED
2011201220132014
OBJECTIVEACTUALACTUALACTUALBUDGET
Current Expenditures/Expenses
SALARIES AND EMPLOYEE BENEFITS$10,082,550$10,263,036$10,425,969$10,792,523
MATERIALS, SUPPLIES AND SERVICES8,257,1976,394,0506,440,0706,510,035
CAPITAL OUTLAY58,51962,76013,82618,100
DEPRECIATION707,138740,927772,908775,000
DEBT REPAYMENT4,621,6572,985,3595,689,2873,842,865
TOTAL$23,727,061$20,446,132$23,342,060$21,938,523
Other Financing Uses 875,897633,2353,065,786666,574
TOTAL EXPENDITURES$24,602,958$21,079,367$26,407,846$22,605,097
2014 BUDGET
37
CITY OF HOPKINS
PROPERTY TAXES
Tax Capacity & Market Values
The growth in tax capacity from 2002 thru
2010 reflects overall increased market value
of property in Hopkins from redevelopment.
In 2002 the affects of the changes
implemented by the state on property
classifications is evident. Although market
values in Hopkins rose by 10% in 2002, the
tax capacity dropped over $5 million dollars.
To the right depicts tax capacity value over
the last twelve years. Despite market
conditions Hopkins continued to have growth
due to commercial development that was
already in place when the market turned.
One significant development added over $40
million to the tax base and several smaller
projects were completed in 2008-2010 also
adding to the tax base. Like the rest of the
country Hopkins residential housing values
have been falling over the last several years so any gains as a result of commercial development has
been tempered by the fall of residential housing values. One bright spot on the horizon is that the
commercial projects recently completed should be adding tax capacity for the 2014 rate that is used for
2015 taxes. We are slowly seeing the housing market recover and that too will increase the tax capacity.
The City of Hopkins had been experiencing steady growth in its residential property values, however in
the last several years Hopkins residential values like values across the country, have fallen. One goal of
the city council is to preserve the current housing stock and promote housing growth. While the values
have fallen we are seeing them start to increase which will add to the tax capacity. We aren’t seeing the
increase in housing value add significantly to the tax capacity due to the Market Value Homestead Credit
which removes a portion of homeowner’s values from the tax rolls. This credit is reduced as the value of
a home increases until it is phased out entirely at about a home value of $400,000. Other property
classes primarily commercial have increased slightly which has mitigated the overall decrease in market
values
.
2014 BUDGET
38
CITY OF HOPKINS
Changes in property values
The chart at the left shows the percentage of
homeowners that saw value changes in their property.
Many saw decreases in their property values, 56.91%,
however a significant percentage, 43.09% up from
30.32% in 2013 had between .1% - 19.9% increases in
values, a hopeful sign that some home values may
once again be on the increase.
The City’s levy is allocated against the tax base along
with the levies for the school district, county and
miscellaneous government entities. An average home
in Hopkins in 2013 is valued at $225,000. Total taxes
of $3,561 on an average home in Hopkins helps pay
for all levels of governmental services.
The chart to the right shows the components of City of
Hopkins taxes by taxing district.
City Property Tax Levy
CITY
Shown to the left is the annual cost of
taxes on a home valued at $225,000
assuming the value of the home did not
change. Starting with 2006 city taxes fell as
we experienced commercial growth and
following several years of minimal change
city taxes have started to increase. The
large increase in 2011 is primarily due to the
change in the fiscal disparities program as
Hopkins became a net contributor following
several years as a net recipient. The fiscal
disparities program shares commercial
growth across the Minneapolis/St. Paul
metropolitan area with cities having little or no growth getting more from the pool than cities that have had
commercial growth. Due to Hopkins’ $40 million commercial development project and being one of the
few cities with any significant commercial activity we became a net contributor to the program. This
shifted a portion of our tax base into the pool resulting in higher taxes for Hopkins residents.
This residential property owner in Hopkins will experience a $45 decrease in City property taxes in 2014.
The total City taxes on a $225,000 home would be $1,201 in 2014 as compared to $1,244 in 2013. This
is due to larger valued homes increasing in value and absorbing a larger portion of the taxes from lower
valued homes.
2014 BUDGET
39
CITY OF HOPKINS
Shown below is a summary of annual costs an average homeowner would expect to pay living in
Hopkins. Water and sewer rates were increased for 2014 as provided by the Utility Master Plan. As
stated earlier in this document this will provide needed funds for necessary infrastructure improvements.
Refuse rates are analyzed each year and if necessary are only increased every couple of years and were
not increased for 2014, however the recycling rate was. The storm sewer rate is not expected to increase
rd
in the near future. Hopkins utility rates continue to rank in the lower 1/3 of the Minneapolis/St. Paul
metropolitan area.
Monthly Service Cost
2014 Annual Property Tax Cost (average home)
Council$7.64
City of Hopkins Average Annual Service Costs
Administrative Services$54.71
on an Average Home.
Finance$24.93
20132013
Legal$2.73
City Property Taxes$1,201.00$1,244.00
Municipal Building$34.69
Community Services$68.85
Water - Consumption
Police$437.57
7,500 gallons a month
Fire$93.95
$189.00
$2.10/1,000 gallons
Public Works$244.51
$181.80
$2.02/1,000 gallons
Recreation$26.29
Sewer - Consumption
Activity Center$30.19
7,500 gallons a month
Planning and Community Development$14.12
$369.00
$4.10 1,000 gallons
Unallocated $5.49
$351.00
$3.90 1,000 gallons
Debt$62.97
Refuse Collection$250.20$250.20
Debt on Facility Project$92.38
Annual Cost for City Services$1,201.00
Storm Sewer$60.00$60.00
Franchise Fees$52.80$40.80
Total$2,122.00$2,127.80
City Levy – By Purpose
20142013
General Fund$8,869,774$8,834,2740.40%increase
Debt$1,421,461$1,306,4008.81%increase
PERA$0$35,500-100.00%decrease
Capital$125,000$125,0000.00%no change
Total Levy$10,416,235$10,301,1741.12%increase
In 2014 the City continued its property tax levy for the purpose of funding the debt for the construction of
the new fire station, replacing the public works storage facility and remodeling the police station. In 2014
levy limits were reinstated after being eliminated for 2012 and 2013.
City tax capacity rates of 62.417% result in payments of $1,201 annually or approximately $100 per
month for the average homeowner. Net property tax costs by program, was developed by crediting
related revenues against appropriate programs expenditures.
2014 BUDGET
40
CITY OF HOPKINS
Net annual property tax costs for program budgets
Streets & Park
Facilities Debt
Police Protection
Maintenance
$92.38
$437.57
$244.51
Fire Protection
Council & Other Debt
$93.95Administration
$62.97
$67.84
Assessing, Inspections
Building MaintenanceActivity Center
&
$34.69$30.19
City Clerk
$68.85
Legal
Planning &
Finance
Recreation
$2.73
Zoning
$24.93
$26.29
$14.12
The City’s overall net levy increase is 1.12%. The general fund levy increased in 2014 by 0.4% or
$35,500. A special levy for pension increases was eliminated resulting in a reduction of $35,500. The
debt levy was increased due to a street improvement levy. The increase was 8.81% or 115,061. Finally
the capital levy remained at $125,000 to provide for facility capital needs. The total levy increase for 2014
is $115,061.
Fire Chief Dale Specken and Mayor
Gene Maxwell presented Life Safety
awards to Eliecer Ramirez Vargas
and Rebecca Eckhoff for their heroic
efforts in rescuing occupants of a
pkins residential fire.
Ho
2014 BUDGET
41
CITY OF HOPKINS
Shown to the left are the
PRINCIPAL TAXPAYERS
main taxpayers in the
Percentage
City of Hopkins and their
Taxof Total Tax
percentage of total tax
TaxpayerType of BusinessCapacityCapacity
capacity. The largest
taxpayer comprises
Super ValuGrocery Warehouses$1,861,7839.80%
9.8% of total tax
American Fund US Invest LPReal Estate$1,675,4168.82%
capacity and the next
Excelsior Crossings Invst LLCAgriculture$1,574,4888.29%
largest taxpayer
Cargill, Inc.Agriculture$686,8733.62%
comprises 8.82%. The
Duke Realty LTD PartnershipOffice/Warehouses420,9112.22%
city has a diverse and
Hopkins Real Estate LLCCar Dealership383,5572.02%
stable tax base, which
City Center Ventures LLCFitness Center356,3661.88%
provides the city with
Hines Reit Mpls Ind, LLCManagement Services351,1941.85%
assurance that tax
Southwest Real Estate, Inc.Apartments341,6491.80%
Oak Ridge Country ClubGolf Course322,0511.70%revenues will remain
Ramsgate ApartmentsApartments318,7861.68%stable against the loss
EDCO ProductsManufactoring266,6391.40%
of a significant taxpayer.
Continental Decatur, LLCApartments258,8391.36%
Venturian Place, LLCCommercial Condo's254,7191.34%
The Luther Company, LLCCar Dealership241,6011.27%
City's Total Tax Capacity$18,999,651
PRINCIPAL EMPLOYERS
Percentage
of Total
TaxpayerType of BusinessEmployeesEmployment
CargillFood, agricultural, financial and industrial2,31317.827%
SuperValuGrocery distributor1,2499.626%
ISD 270 HopkinsSchool7075.449%
US Post OfficePost Office3142.420%
Viro Med Laboratories, Inc.Testing Laboratory2001.541%
Oak Ridge Country ClubCounty/Golf Club1951.503%
ThermotechPlastic mold manufacturer1901.464%
US BankFinancial Institution1851.426%
Augustana Chapel View Care CenterHealth Care Services1851.426%
City of HopkinsMunicipal Government1611.241%
Major employers in Hopkins include Cargill an international producer and marketer of food, agricultural,
financial and industrial products, followed by Super Valu, a grocery distribution warehouse facility and ISD
270 Hopkins. While these three organizations employ almost 33% of the workforce in Hopkins the City
has a diverse group of employers who have had a long-term presence in the City.
Changes in Fund Balance
Major Funds
Fund balance is defined as the difference between a fund’s assets and liabilities. Adequate fund balance
is necessary to have funds for emergency or unexpected events, to enhance the City’s financial position
and bond ratings, to provide cash for operations prior to receipt of tax revenues and to maximize
investment earnings.
Working capital balance, defined as current assets less current liabilities is carefully monitored to ensure
enough financial flexibility to meet both short and long-term goals for each fund.
2014 BUDGET
42
CITY OF HOPKINS
Estimated
YE 2013
Fund
Balance/% Change$ ChangeReason for
WorkingEndingin Fundin FundGreater than
Fund NameCapital*RevenuesExpendituresBalanceBalanceBalance10% Variance
Major Funds
General Fund$5,347,516$10,946,129$10,946,129$5,347,5160.00%$0
Economic 2,848,371287,480280,4882,855,3630.25%6,992
Development
Special Revenue
Fund
Tax Increment 2-11 1,111,7081,310,0001,363,1381,058,570-4.78%(53,138)
Special Revenue
Fund
Art Center(1,085,844)777,376744,428(1,052,896)3.03%32,948
Municipal State Aid 1,037,0103,452,1003,805,000684,110-34.03%(352,900)Shady Oak Road project
Capital Project is scheduled for 2014 that
Fundwill use resources that
have been set aside for
this project.
Permanent 958,2632,290,0002,355,000893,263-6.78%(65,000)
Improvement
Revolving Fund
Housing Improv 915,964399,460330,163985,2617.57%69,297
Refunding Bonds
of 2009B Debt
Service Fund
Water Enterprise 1,026,9551,605,4841,715,651916,788-10.73%(110,167)Bonds are scheduled to
Fund *be sold in 2014 for the
2014 street & utility
project.
Sewer Enterprise 975,1152,104,1502,398,265681,000-30.16%(294,115)Bonds are scheduled to
Fund *be sold in 2014 for the
2014 street & utility
project.
Storm Sewer 1,281,963803,0001,379,638705,325-44.98%(576,638)Bonds are scheduled to
Enterprise Fund *be sold in 2014 for the
2014 street & utility
project.
Pavilion Enterprise 142,312372,600366,462148,4504.31%6,138
Fund *
The general fund added approximately $246,367 to its fund balance in 2013. This was accomplished by
all departments managing their budgets conservatively, reducing or eliminating expenses when
appropriate and eliminating non-essential capital items. In addition, the recovering economy brought in
inspection permit fees and charges that exceeded the budget and added to the fund balance. The 2014
budget was adopted with 2%/1% (Jan/July) wage increases and a continuation of conservative budgeting.
This is done to keep the levy increase at a minimum recognizing that the economic challenges faced by
our taxpayers continue. The general fund is on target with its fund balance goal of 42% of prior year’s
expenditures and is at 49% of expenditures. This has been accomplished by the reductions identified
above and all department managers being particularly conscious of their budgets. Staff continues to work
to address how to improve the financial position so that we maintain our fund balance goal. This may
involve new or revised revenue options, expenditure adjustments or a combination of all these options.
The Economic Development Fund’s 2013 tax revenue collections were over budget as excess tax
increment revenues were received. These are revenues over and above what is required in the tax
2014 BUDGET
43
CITY OF HOPKINS
increment plans and therefore are reported in the Economic Development fund to be used for future
development. Construction began in early 2013 for a 136 until luxury apartment/retail complex that will be
completed summer of 2014. The Economic Development fund provides the funding to assist in
development efforts in Hopkins. It has a strong fund balance with available resources to assist potential
development efforts. The main source of income is a development tax levy which has increased each
year. There is a significant fund balance in this fund that is available for economic development but the
long term goal is to ensure that revenues are adequate for planned expenditures. The 2014 budget is
basically a break even budget adding a modest $7,000 to fund balance.
The Art Center has yet to meet its fund balance goals due to the amount of debt as a result of building the
facility in the mid-1990’s. The Art Center has long-term lease arrangements with a theater company, the
school district and an arts group that fund operations. It also receives supporting transfers from the
Economic Development and Communication funds. In 2013 staffing was restructured to minimize
expenses. The Arts Center is has been evaluating past programming and is looking at trying new
performance and artist options that will appeal to a wide audience. The Art Center funding issues were
addressed in the Financial Management Plan that was adopted for 2014 and calls for an annual levy
starting in 2015 to eliminate the negative fund balance. It is anticipated that the negative fund balance
will be eliminated in 10 to 11 years.
The Municipal State Aid (MSA) Capital Projects Fund will be undertaking a significant project in 2014-
2015 in the re-construction of Shady Oak Road. This project will be done in partnership with Hennepin
County and the City of Minnetonka. The City of Hopkins share of the project is estimated at about $3.5
million. We anticipate receiving state aid funds to assist in the City’s share of the project.
The Permanent Improvement Revolving Fund will decrease its fund balance in 2014 as bond funds from
2013 are used to complete the 2013 street improvement projects. It is anticipated that we will again be
selling bonds in 2014 for the 2014 street improvement project.
The Housing Improvement Refunding Bonds of 2009B meets its fund balance requirements as set forth in
the debt covenant.
The Water Enterprise Fund’s working capital remains positive due to the sale of bonds for the water
portion of the street improvement project scheduled for 2014. The increases implemented pursuant to
the Utility Master Plan that was approved in 2007 continue to 2014 with a $0.08 increase in rates. The
plan calls for annual incremental increases in water rates to adequately provide for operations, debt
retirement and capital projects. The plan was reviewed in 2009 and in 2011 with slight modifications
made in 2011 and again in 2013. We plan to do another comprehensive rate study as part of the long-
range Financial Management Plan with assistance from our financial advisor.
The Sewer Enterprise Fund’s working capital remains positive due to the sale of bonds for the sewer
portion of the street improvement project scheduled for 2014, however working capital will decrease by
approximately $294,000 as a result of capital projects that do not qualify for bonding. The increases
implemented pursuant to the Utility Master Plan that was approved in 2007 continue to 2013 with a $0.20
increase in rates. The plan calls for annual incremental increases in sewer rates to adequately provide
for operations, and capital projects, however fees paid to the Metropolitan Council for wastewater
treatment costs have risen faster than projected. Staff periodically reviews and updates the Utility Master
Plan to ensure the goals of the plan are being met The plan was reviewed in 2009 and in 2011 with slight
modifications made in 2011 and again in 2013. We plan to do another comprehensive rate study as part
of the long-range Financial Management Plan with assistance from our financial advisor.
The Storm Sewer Enterprise Fund’s working capital will decrease in 2014 due to scheduled projects. The
city does plan to bond for those costs in 2014. The Storm Sewer Fund will also be included in the
comprehensive rate study as part of the long-range Financial Management Plan to be done in 2014 with
assistance from our financial advisor.
2014 BUDGET
44
CITY OF HOPKINS
The Pavilion Ice Arena’s expenditures continue to exceed revenues; however staff is actively marketing
the facility to various groups to increase off season rental income. These efforts are paying off as rental
bookings are up for 2014 and the facility is seeing repeat bookings. The facility has debt from equipment
certificates sold in 2012 that was used to purchase a new ice machine in 2013. With the facility aging the
City looked at long-term capital needs and has started to plan for their financing. The Pavilion is also part
of the overall long-range Financial Management Plan that was completed for 2014.
Non-Major Funds
Estimated
YE 2013
Fund
Balance/% Change$ ChangeReason for
WorkingEndingin Fundin FundGreater than
Fund NameCapital*RevenuesExpendituresBalanceBalanceBalance10% Variance
Non-Major Funds
Special Revenue Funds
Chemical 2,92845,00045,0002,9280.00%0
Assessment
Parking129,45196,00095,869129,5820.10%131
Communications420,589236,500208,956448,1336.55%27,544
Depot Coffee (8,060)354,650354,456(7,866)-2.41%194
House
Tax Increment (73,487)283,078176,79132,800144.63%106,287Funds collected are
Funds replenishing negative fund
(aggregate)balance as the districts
tax collections increase
Debt Service 3,481,4973,108,2692,670,6223,919,14412.57%437,647New debt levy being
Funds (aggregate)collected in advance of
first payment due in 2015
Enterprise
Refuse *781,547947,200872,206856,5419.60%74,994
The Chemical Assessment fund is part of the State Chemical Assessment Team program where seven
teams are placed around the state to respond to hazardous waste calls. Hopkins has one of the teams
that is supported by the Fire Department and fully funded by the state. The expenditures are reimbursed
in full by the state, however some costs remain unreimbursed. In 2013 a portion of those unreimbursed
costs were absorbed by the General Fund Fire Department budget
The Parking fund, fund balance will remain stable in 2014 as no large maintenance projects are planned.
Parking permit fees were increased in 2014 to ensure revenues were adequate for the operation of the
parking ramp and the various city lots. The city will need to increase parking fees by approximately 10%
every other year to provide adequate funds to maintain the parking lots and cover operations.
The Communication fund continues to support the advertising and promotion of the Art Center by
transferring $86,920 annually to the Arts Center. The city has a cooperative agreement with the City of
Golden Valley to share the web and newsletter editor position which is funded with cable TV franchise
fees. The council and staff continue to work at relieving the Art Center promotional activity expense
burden from the communication fund. Currently this fund exceeds its fund balance goals.
The Depot Coffee House is a chemical free environment for area teens that provides specific
programming of interest to them. The Depot Coffee House Youth Project is being supported by the
General Fund with a $10,000 transfer as well as the Hopkins-Minnetonka Joint Recreation program
2014 BUDGET
45
CITY OF HOPKINS
($15,000) and Three Rivers Park District ($15,000). The coffee shop portion of the Youth Center is a
successful venture of the Depot and provides funding for the Youth Project. This funding has helped
replaced grant funding that has dried up. The teens are excited to be involved in all aspects of the coffee
business while learning vital business skills. In conjunction with the coffee business we offer rental of the
facility when not used by the youth and we anticipate increased revenues from that source that will
supplement the budget.
Tax Increment fund balance may be used to retire tax increment debt early. Currently most tax increment
funds meet their combined fund balance goals. Tax Increment Fund 1-4’s negative fund balance is due
to a reduction in value of the property prior to development. Once the property is fully developed the tax
increment collections will increase significantly and will eliminate the negative fund balance.
Debt Service fund balance may be used to retire general obligation debt. All debt service funds meet
their debt service needs.
The Refuse Enterprise Fund has several programs that are subsidized by the refuse rates. The City has
explored charging separate fees for these services but has met with resistance from the public. Staff
continues to explore options for having these programs generate at least some revenue. Refuse rates
were increased in 2013 and recycling rates were increased for 2014. Working capital is being built up for
future equipment capital needs for the three refuse trucks in the fleet.
Debt Overview
The City of Hopkins has been conservative in its debt issuance practices and holds Standard and Poor’s’
AA+ debt ratings. In January 2014 the city was very pleased to receive a bond rating upgrade by
Standard and Poor’s from AA to AA+. Standard and Poor’s stated that this is based on the city’s
maintenance of very strong reserves and “good” Financial Management Assessment. The City’s total
outstanding debt on December 31, 2013, was $28,805,000. After reducing the outstanding debt by the
amount supported by utilities, and special fees, the per capita debt at December 31, 2013 is $814.
The total debt principal and interest due in 2014 is $3,363,717, of which $1,421,461 is raised through
direct tax levy. The remaining principal and interest is paid with refunding bonds, direct fees, utility fees,
tax increments, and special assessments. As depicted in the graph on the following page debt service
requirements continue to decline steadily throughout the remaining terms of the bonds. The requirements
drop to $2,314,338 in 2023 and to $987,888 in 2024 before the final issue matures in 2029. The ability to
retire 86% of the City’s debt in the next ten years is a major strength. The City is planning on issuing GO
Improvement Bonds for the 2014 street improvements in 2014. The actual amount to be bonded is
estimated at $2,000,000 and will include as revenue sources a tax levy, utility revenues and special
assessments. Budget impact of the new debt has been factored into the utility funds budgets and the tax
levy portion has been factored into the long-range Financial Management Plan. Part of the Financial
Management Plan is to minimize tax increases to the taxpayers. Debt that is needed for future projects is
part of that plan.
Certificate from our last bond
rating upgrade in 2009 which
was to a AA. The certificate for
our current bond rating upgrade
AA+
to has not yet been
received.
2014 BUDGET
46
CITY OF HOPKINS
The graph below illustrates the retirement of debt (principal and interest) in years 2014 through 2029.
Minnesota State law limits
the amount of G.O. debt for
any municipality to 3% of
market value, estimated to
be $1,601,885,300 in 2013.
This limitation provides
reasonable assurance of
the municipality’s ability to
pay. The legal debt limit
for Hopkins is $48,056,559;
projected debt subject to
the legal limit for Hopkins is
$13,465,000 or 28% of
total debt limit allowed.
OUTSTANDING DEBT AND PURPOSE
2013AGO Improvement BondsStreet Improvements$ 3,650,000
2012AGO Capital Improvement Plan BondsPolice Station Expansion and Remodeling1,765,000$
2012BGO BondsStreet Improvements$ 4,450,000
2012BGO BondsEquipment Purchases$ 915,000
2010AGO Improvement BondsStreet Improvements$ 2,405,000
2010BGO Refunding BondsCounty Road 3 Improvements Phase II
(2002B), Street Improvements (2002A),
Sewer (2003A)$ 2,330,000
2009AGO Revenue BondsWater & Sewer Improvements and
Refunding of 2000 Water and 1999C
Storm Sewer Bonds$ 2,140,000
2009BGO Taxable Housing Improvement Refunding 1999A & 1999B Housing
RefundingImprovement Bonds$ 2,180,000
2007AGO Capital Improvement Plan BondsFire Station & Public Works Storage
$ 6,930,000
Facility
2007BGO Improvement BondsStreet Improvements1,085,000$
2005AGO Tax Increment RefundingOaks of Mainstreet Redevelopment$ 305,000
2005BTaxable General ObligationWestbrooke Patio Homes Improvements650,000$
Total Outstanding Debt December 31, 2013$ 28,805,000
2014 BUDGET
47
CITY OF HOPKINS
SCHEDULE OF DEBT SERVICE REQUIREMENTS – ALL FUNDS
TotalTax Increment BondsSpecial Assmnt BondsRevenue Bonds
PrincipalInterestPrincipalInterestPrincipalInterestPrincipalInterest
20142,525,000 838,717 212,132555,000
240,000 4 2,296 555,000 154,992
20152,805,000 743,658 185,959680,000
240,000 3 7,040 675,000 130,556
20162,605,000 664,605 168,452700,000
260,000 3 1,103 380,000 117,794
20172,555,000 586,659 150,009715,000
150,000 2 6,603 385,000 108,969
20182,630,000 505,497 130,502740,000
150,000 2 3,790 395,000 9 9,494
20192,325,000 428,351 115,078515,000
160,000 2 0,490 405,000 8 9,563
20202,385,000 355,401 104,019525,000
160,000 1 6,730 410,000 7 8,751
20212,470,000 278,019
170,000 12,518 540,000 9 2,291 425,000 6 7,561
20222,200,000 203,654
175,000 7,815 525,000 8 0,271 425,000 5 5,781
20232,180,000 134,339
185,000 2,683 545,000 6 7,996 430,000 4 3,729
2024900,000 87,887
- - 555,000 5 5,191 345,000 3 2,696
2025925,000 64,587
- - 570,000 4 1,891 355,000 2 2,696
2026790,000 43,557
- - 585,000 2 8,011 205,000 1 5,546
2027610,000 27,947
- - 385,000 1 6,841 225,000 1 1,106
2028620,000 14,233
- - 395,000 8,188 225,000 6,045
2029280,000 3,501
145,000 1,813 135,000 1,688
$ 28,805,000$ 4,980,611$ 5,975,000$ $ 1,036,967
$ 1 ,890,000$ 221,066$ 8 ,675,0001,458,644
Housing Fee BondsG.O Bonds Revenue
PrincipalInterestPrincipalInterest
2014360,000815,000316,884
112,413
2015370,00099,565840,000290,538
2016390,00085,075875,000262,181
2017405,00068,604900,000232,475
2018415,00050,461930,000201,250
2019285,00034,720960,000168,500
2020295,00021,665995,000134,236
2021310,0007,4401,025,000
9 8,209
2022- 1,075,000-
5 9,787
2023- 1,020,000-
1 9,931
2024--
- -
2025--
- -
2026--
- -
2027--
- -
2028--
- -
2029--
- -
$2,830,000$9,435,000
$ 479,943$ 1 ,783,991
2014 BUDGET
48
CITY OF HOPKINS
The following is a schedule of the City’s debt by major and non-major funds. Enterprise Fund debt
consists of water, sewer, storm sewer debt and Pavilion. Debt Service Fund debt includes, tax increment
debt, special assessment debt, and capital projects debt. Water, sewer, storm sewer enterprise fund debt
are major funds, the Pavilion is a non-major fund.
SCHEDULE OF DEBT SERVICE REQUIREMENTS – MAJOR AND NON-MAJOR FUNDS
Major Enterprise Fund Bonds
Total - All FundsWater Fund BondsSewer Fund BondsStorm Sewer BondsNonmajor EnterpriseTotal Enterprise Funds
PrincipalInterestPrincipalInterestPrincipalInterestPrincipalInterestPrincipalInterestPrincipalInterest
20142,525,000 838,717 265,000 68,704 205,000 555,0003,350
7 0,00046,193 3 6,746 1 5,000 154,992
20152,805,000 743,658320,000 100,000 41,318 235,000 675,0003,000
5 6,310 2 9,928 2 0,000 130,556
20162,605,000 664,605145,000 105,000 38,643 110,000 380,0002,600
5 0,310 2 6,241 2 0,000 117,794
20172,555,000 586,659145,000 105,000 35,730 115,000 385,0002,200
4 6,785 2 4,254 2 0,000 108,969
20182,630,000 505,497155,000 105,000 32,656 115,000 395,0001,800
4 2,997 2 2,041 2 0,000 9 9,494
20192,325,000 428,351155,000 110,000 29,493 120,000 405,0001,400
3 8,073 2 0,597 2 0,000 8 9,563
20202,385,000 355,401155,000 110,000 26,068 125,000 410,0001,000
3 5,010 1 6,673 2 0,000 7 8,751
20212,470,000 278,019165,000 115,000 22,368 125,000 425,00060067,5
3 0,710 1 3,883 2 0,000 61
20222,200,000 203,654165,000 115,000 18,568 125,000 425,000200
2 6,160 1 0,853 2 0,000 5 5,781
20232,180,000 134,339175,000 125,000 14,618 130,000 430,000
2 1,510 7,601 -- 4 3,729
2024900,000 175,000 125,000 345,000
8 7,887 1 6,710 1 0,518 4 5,000 5,468 -- 3 2,696
2025925,000 180,000 130,000 (4,432)45,000 355,000
6 4,587 1 1,810 1 5,318 -- 2 2,696
2026790,000 205,000
4 3,557 115,000 8,160 4 5,000 3,718 4 5,000 3,668 -- 1 5,546
2027610,000 225,000
2 7,947 120,000 5,735 5 0,000 2,736 5 5,000 2,635 -- 1 1,106
2028620,000 225,000
1 4,233 120,000 3,043 5 0,000 1,603 5 5,000 1,400 -- 6,045
2029280,000 135,000-
3,501 65,000 813 4 0,000 500 3 0,000 376 - 1,688
$28,805,000$ 462,8392,620,000$ $ 217,936$175,000$
$ 4 ,980,611$ 1 ,500,000$ 340,042$ 1 ,680,000$ 16,150$ 5 ,975,0001,036,967
Major FundNon-Major Funds - Aggregate
Hsg Imprv Rfdg Bds of 2009BTotal Debt Service Fund
Debt Service Fund Bonds
PrincipalInterestPrincipalInterestPrincipalInterest
2014245,00082,6361,725,000601,0891,970,000683,725
2015250,00075,5181,880,000537,5852,130,000613,102
2016260,00067,2181,965,000479,5932,225,000546,811
2017265,00057,5661,905,000420,1242,170,000477,690
2018270,00046,7281,965,000359,2762,235,000406,003
2019285,00034,7201,635,000304,0681,920,000338,788
2020295,00021,6651,680,000254,9851,975,000276,650
2021310,0007,4401,735,000203,0182,045,000210,458
2022- 1,775,000-147,8731,775,000147,873
2023- 1,750,000-90,6101,750,000
9 0,610
2024- 555,000- 55,191555,000
5 5,191
2025- 570,000- 41,891570,000
4 1,891
2026- 585,000- 28,011585,000
2 8,011
2027- 385,000- 16,841385,000
1 6,841
395,0008,1
2028- 395,000- 8,188
88
2029- 145,000- 1,813145,000
1,813
$2,180,000$393,490$20,650,000$3,550,154$22,830,000
$ 3 ,943,644
2014 BUDGET
49
CITY OF HOPKINS
Through the visioning process the City has discovered that there are many community needs that the City
of Hopkins must meet. The future debt capacity will allow the City to issue debt to provide for our
community’s needs and desires while keeping property taxes reasonable.
Principal and interest payments for the City are projected to stay fairly level over the next
several years before dropping in 2019 and again in 2024.
CAPITAL EXPENDITURES
Capital Improvement Plan
The Capital Improvement Plan (CIP) is a five-year schedule or plan for capital improvement expenditures
in excess of $10,000 and having a useful life of five or more years. The Capital Improvement Plan
process begins with departments editing and updating existing plans from previous years and adding or
deleting projects. Once this is completed, finance does an analysis of funding requirements and any
related prioritization is done by the city manager. The analysis includes a review of projected working
capital amounts available for the projects, any operating cost adjustments as a result of the improvement
and the impact of future funding needs is determined. The mayor and council then use the compiled
information in the CIP along with the results of public discussion, to determine which projects are to
proceed and exactly how they will be funded. Once the CIP is approved the projects for the following
year are placed in the appropriate budget. The complete CIP is posted on the city’s website and includes
details of each project, the funding sources and a city map showing the street projects for the next five
years color coded by project year.
2014 BUDGET
50
CITY OF HOPKINS
2014 Capital Improvement Projects
Building Improvements –The Hopkins Center for the Arts built in 1997 has been upgrading and enhancing
the facility that is approaching 20 years old. In 2014 all restrooms will be improved and the gallery and
meeting rooms will get hanging display systems. There are no budgetary savings that result from these
projects, however by enhancing the facility the goal is to increase rentals and gallery showings.
The Activity Center, a facility for senior programming will have carpet replaced in several rooms. While
there is no substantial operational savings that result from this project, safety is an issue as the carpet
has exceeded its useful life, is significantly worn and can no longer be maintained.
The Council Chambers continues with its technology improvements in 2014 to upgrade the studio
equipment with new technology. In 2014 an uninterruptible power supply will be installed for the studio
equipment. There are no operational savings to this project; however during power outages equipment
will be safeguarded.
The Pavilion Ice Arena built in 1990 has the north and south roof sections scheduled to be replaced. The
facility will replace the existing ballast and membrane for both the north and south sections of the roof.
Repairs done in 2005 extended the life of the roof which is now 25 years old and has surpassed
manufacturer’s recommendations for replacement. The current roof has leaks and given the current
condition of the membrane more failures are expected. Budgetary savings to this project due to lower
maintenance costs are estimated at $5,000 annually.
Parks – Scheduled for 2014 is the replacement of Park play equipment with a current life of 20-25 years.
The equipment is old, outdated and safety is an issue. Installation of the new equipment will provide
maintenance savings of approximately $2,000 per year. Additional improvements at Oakes Park include
installation of drinking fountains as there are currently none at this park and lighting improvements. Oaks
Park maintenance savings and reduction in the electric bill are estimated at $3,000 per year. In addition
Valley Park will have its outdoor lighting replaced. The lighting is for outdoor hockey needs and will be
replaced due to age and energy inefficiency. Valley Park improvements are expected to save
approximately $1,500 annually in the electric bills and maintenance costs. Repairs are needed to protect
the City’s investment, prolong the life of park and improve play conditions.
Pedestrian and Trail Improvements – The City recently adopted a plan to increase pedestrian and bicycle
access and safety. As part of that plan a number of bike lanes will be painted along with constructing
trails and sidewalks. There are no operational or budgetary savings from this project but is done as the
City’s commitment to healthy living for Hopkins area residents.
Street & Pavement Management – A funding and implementation plan for repair and maintenance of
Hopkins roadways exists. Needs are identified and funded through State Aids, special assessments,
utilities, tax increments and annual levies. This program identifies the most opportune time to repair
streets. In 2014 the City anticipates spending approximately $3,525,000 on street improvements that
also include water, sewer and storm sewer infrastructure improvements. Projects scheduled are detailed
in the city’s CIP which is posted on the website. A proactive pavement management and infrastructure
improvement program aids in keeping public works maintenance costs to a reasonable level and as a
result of the city’s program, maintenance costs have remained relatively stable over the last five years.
Planned street reconstruction costs will annually save the city an estimated $25,000 in sealcoating and
crack seal expenses.
Utilities – Included in the CIP for 2014 is annual storm drainage maintenance in the form of concrete alley
repairs, water meter replacements in individual properties, along with upgrade of water, sewer and storm
sewer lines done in conjunction with residential street improvements. Operational impacts are reduced
maintenance costs within the utility funds estimated at $5-10,000 annually.
2014 BUDGET
51
CITY OF HOPKINS
In conjunction with the Shady Oak Road reconstruction the City will provide an outlet pipe from Shady
Oak Pond into the CSAH 61 storm drainage system. Shady Oak Pond has no outlet and frequently
floods streets and residential property after heavy rains. Operational impacts include budgetary savings
of $10,000 annually as the area will no longer need to be pumping following heavy rains.
CAPITAL IMPROVEMENT PROJECTS FOR 2014
Project Title
InvestmentProject Description
Hopkins Activity Center$90,000Café on 14th
Hopkins Art Center$35,500Carpet replacement - Stages Theater area; Seal floors
in public restrooms & kitchen
Parks - Play Equipment$60,000Oakes Park - play equipment
Parks - Play Equipment$45,000Burns Park play court & tennis courts
Residential Street Improvements$6,100,000North Presidential Streets area street improvements
Mainstreet Traffic Signals$50,000Upgrade traffic signals on Mainstreet & 11th Ave
Public Works - Blake Road Streetscape$200,000Lighting and streetscape enhancements
Public Works - Excelsior Blvd$60,000Replace asphalt walk on Excelsior Blvd
Water System$95,000Meter replacement
Water System$33,000Emergency chlorine shut off valves
Sanitary Sewer System$15,000Lift station upgrades
Sanitary Sewer System$20,000Emergency water connection with Edina
Storm Drainage System$250,000Cottageville Park - storm water improvements
Storm Drainage System$19,000Concrete alley repairs
TOTAL$7,072,500
The projects described on the previous page are planned for 2014. The complete Capital Improvement
Plan (CIP) is five years. Both of the CIP and Equipment Replacement Plan (ERP) described on the
following page assist the City with budgeting.
2014 BUDGET
52
CITY OF HOPKINS
Equipment Replacement Plan
2014 Equipment Replacement
In addition to the CIP, the City also completes an Equipment Replacement Plan (ERP). The ERP is a
twenty-year forecast and a five-year plan of equipment needs within the City. In is intended to inform the
Council and citizens of the major equipment needs on the horizon. The first year of the plan becomes an
adopted equipment budget and relates to the operating budget of the equipment replacement fund, which
is approved on an annual basis. The remaining nineteen years represent an estimate of equipment
needs and funding capabilities of the City. Funding requirements vary from year to year. In order to
maintain a fairly consistent levy each year, the twenty-year schedule is projected with a 3% inflation factor
for operating expenses and a yearly average dollar capital expenditure of $845,400. Revenues for the
ERP are derived from charges to the departments that use the equipment and are based on the
equipment needs of the various departments over the twenty-year period.
The following items are in the 2014 ERP and have been approved for purchase in 2014.
Project TitleProject Description
Investment
Computer Replacements & $46,500Replacement and/or upgrades of staff computers, printers and
Upgradesscanners
Arts Center Theater$5,000Theater projection screen - replace original retractable projection
screen in theater with wider format screen to mesh with current
technology
Arts Center Theater$6,000Replace theater lapel and hand held microphones with supporting
transmitters, receivers, splitter kit and rack mount kit.
Finance Software$250,000Software for finance, inspections, city clerk and other departments
Election Equipment$50,000Replacement of ballot scanners and ballot boxes
Police Patrol Vehicles $90,000Marked patrol cars used by patrol officers to respond to calls,
enforce traffic laws and perform general patrol duties
Police Administrative Vehicle$9,694Police administrative and detective vehicle - Annual lease and cost
of outfitting the vehicle with needed equipment.
Police - PSO Vehicle$47,700Replacement of the utility 4x4 vehicle used by the Public Service
Officers (PSO)
Police - Drug Task Force Vehicle$9,694Drug Task Force vehicle - Annual lease and cost of outfitting the
vehicle with needed equipment.
Police - Mobile Data Computers$62,700Replacement of 11 mobile data computers installed in squad cars
which are used to receive calls from dispatch, query information
and communicate from car to car.
Police - Portable & Mobile Radios$20,500Replacement of portable and mobile radios.
Fire - Aerial Truck$54,217Lease payment on portion of aerial truck financed in 2008
Fire - Automated External $7,200Replacement of two Automated External Defibrillators (AED) due to
Defibrillatorchanging technology
Public Works - Engineering$2,000Cost to repurpose Police Chevy Tahoe used by police dept.
Public Works - 3/4 Ton Utility $32,2003/4 Ton truck with utility body used for transporting tools and
Truckequipment for repair of various buildings, irrigation, etc.
Public Works - Tractor$52,000Farm type tractor with cab used with various attachments. Used for
ice rink sweeping, flail mower, fertilizing, aeration, plowing and
grass seeding.
Public Works - Truckster$11,000Replacement of truckster used by Parks Department for ballfield
and parks maintenance.
Public Works - Snow Blower$65,000Replacement of snow blower used by Streets Department
Public Works - 4x4 3/4 Ton Truck$30,000Replacement of 4x4 3/4 ton truck used by Water/Sewer
Department
TOTAL
$851,405
2014 BUDGET
53
CITY OF HOPKINS
2014 Other Budgeted Capital Expenditures
Along with the Capital Improvement and Equipment Replacement Plans the city has the following capital
items budgeted in the operating budgets of the General and Special Revenue Funds. The first year an
item is requested it must be funded within the department making the request. Once the item has been
funded it will be placed in the ERP for future replacement. All construction related capital items are
always placed in the CIP regardless of the funding source. Items with a value of $1,000 or greater are
defined as capital expenditures within the General and Special Revenue Funds. Items with a value of
$5,000 or more will be placed in the ERP for future replacement once funded by the department making
the request. The exception is capital items in the Chemical Assessment Team Special Revenue Fund,
which is fully funded by State of Minnesota HazMat grant dollars.
The following capital items have been budgeted in the General and Special Revenue Funds for 2014.
PROJECT TITLE
General Fund
Public Works$5,600Oil storage tanks upgraded and flammable storage
cabinet
Special Revenue Funds
Communications$9,500Installation of surge protection and uninterruptible
power supply in council chambers recording studio
Depot Coffee House$3,000Replacement of tables and purchase of additional
chairs at Depot Coffee House
TOTAL$18,100
Total budgeted capital items from all funding sources totals $5,597,305 for 2014.
2014 BUDGET
54
CITY OF HOPKINS
GENERAL FUND BUDGET PROJECTIONS
ApprovedProjected
201320142015201620172018
ProjectedBudgetBudgetBudgetBudgetBudget
Current Revenues
Property Tax8,785,782$
$ $ 8,952,774$ 9,165,665$ 9,324,469$ 9,492,0129,673,367
Intergovernmental Revenues747,832 700,000 700,000 700,000 700,000
813,410
License, Permits and Fines878,634 675,000 700,000 720,000 740,000
564,395
Charges for Current Services354,743 250,000 255,000 255,000 255,000
201,250
Other Revenue 51,280
124,300 50,000 50,000 50,000 55,000
Franchise Fee 293,349 300,000 310,000 325,000 325,000
290,000
Total Revenues 11,111,620 11,339,469 11,542,012 11,748,367
10,946,12911,140,665
Current Expenses
Salaries and Employee Benefits8,402,433 8,754,751 8,929,846 9,108,443 9,290,612
8,583,089
Materials, Supplies and Services2,401,223 2,370,914 2,394,623 2,418,569 2,442,755
2,347,440
Capital outlay
11,031 5,600 - - - -
Transfer Out 33,580
10,000 15,000 15,000 15,000 15,000
Total Expenditures 10,848,267 11,339,469 11,542,012 11,748,367
10,946,12911,140,665
Change in Fund Balance 263,353
- - - - -
Fund Balance4,939,658$ 4,939,658,939,658$
$ $ 4,939,658$ 4,939,658$ 4,939,6584
General Fund
Property tax revenue is the amount needed to fill the gap between budgeted revenues and
appropriations. The average increase in levy for the general fund for years 2014 through 2018 is
projected to be 2-3.0% which the City Council feels is responsible given the current economic situation.
This projection reflects an appropriation increase of 3.46% for 2014 and an average increase for years
2015-2018 of 1.8%. The actual amount for any particular year may be reduced through appropriation
cuts or new revenue sources. The city’s reliance on support from the state has significantly decreased
over the years as the state faced its budget challenges and reduced local support. At one time taxes were
less than 70% of total revenues. They now comprise 82%. The city no longer relies on state support
when budgeting due to its uncertainty.
Tax base growth is used as a guide in keeping the property tax increase to a reasonable level. Due to
recent economic development we expect the market value will start showing growth for tax year 2015.
The city continues to work with developers on several redevelopment projects that will contribute to the
increase in the tax base despite what current market trends indicate. Therefore Hopkins tax base will
most likely see an overall increase in the next few years.
Franchise fees – The City implemented an electric and gas utility franchise fee in 2004 to help offset the
amount of tax levy needed to fund general operations. The franchise fee has an optional sunset clause
after two years but has been renewed for two additional years in 2007, 2009, 2011 and for five years in
2013. The franchise fee is set to expire December 31, 2018 and staff most likely will recommend its
renewal as this source of income has become an important component of the budget. While the
franchise fee is reviewed annually the City Council along with staff continues to analyze its usefulness.
An alternative to the flat fee based franchise is a fee based on percentages and staff may look at moving
in that direction for the future.
2014 BUDGET
55
CITY OF HOPKINS
Intergovernmental revenue received by the City include police and fire aid, which is used to offset pension
costs of the police and fire departments and municipal state aid for streets. The City of Hopkins receives
less than 8% of its budget from state grants and programs. The revenue we do receive is derived from
fees on services to the public – police & fire aid is from fees on insurance policies purchased by
individuals and companies, municipal state aid is derived from gas tax. Both these sources remain
stable.
Licenses, permits and fines include building permits are dependant on new construction and remodeling
projects. Based on projected new construction projects, historical information and economic conditions
revenues are expected to increase slightly for 2014 from the 2013 budget with revenues continuing to
show small increases in the following years as. Fine revenue continues to be stable with slight increases
due to implementation of license violation and administrative citations. The additional revenues received
in 2013 were from commercial re-development projects. Unless a developer’s commercial project has
funding it is the City’s practice to not budget for those amounts.
Various programs throughout the City generate charges for services and a significant portion of this line
item is plan review, housing inspection fees and vacant property registrations. Charges are usually
increased by an inflationary rate but were held stable for the 2014 budget. Future projections are to
forecast an increase of 1% annually.
The general fund, which accounts for one third of the City's operating expenses, has a revenue budget of
$10,946,129 and an appropriation budget of the same. The increase in appropriations over 2013 is
$365,800 or 3.46%. The budget was prepared with the intention of meeting the budget goals, while
assuring efficiency and effectiveness in all positions.
For 2014, the budget was prepared with no new staffing, one position left open for the year, a 2%/1%
(Jan/July) percentage wage increase for all employee groups, two small general fund capital items,
reduced street maintenance expenses for road repairs, re-allocation of staff to non general fund activities
and re-organization of the recreation program. The enhanced medical response program implemented in
2007 will continue into 2014 as the program has allowed for greater efficiencies in the police department
and increased service to the public. In 2008 the City implemented a new rental licensing program and
brought on one new staff member. Hopkins consists of over 60% rental properties and in order to ensure
the housing stock is maintained to code all rental properties are required to be licensed and inspected.
Prior to 2008 the license fee structure did not allow for adequate staffing to inspect rental properties on a
scheduled basis. The rental fees were restructured and an additional staff person was hired. The
program is now meeting the inspection schedule while the fee structure ensures funding for the additional
staff person. Other budget considerations for 2014 are the cost of employee health insurance and state
mandated increases in employee pension funds along with normal inflationary increases. The council
attempts to balance maintaining the current level of services while meeting the increasing needs of the
public.
An emphasis remained on holding the line on the cost of current government services, while recognizing
the increased cost of providing those services. Departments were requested to provide financial
information by programs within a department and the council spent considerable time reviewing that
information before adopting the budget.
The council and staff implemented a long-rage financial management plan for 2014 that provides funding
for future needs. The plan includes staffing, operational and capital needs and sets forth funding
mechanism to meet those expenditures. Staff also continues to explore ways to contain costs and
develop new revenue sources so that we can maintain the quality of life Hopkins residents have come to
expect.
2014 BUDGET
56
CITY OF HOPKINS
The chart to the left shows
2013 actual expenditures
along with the 2014
approved budget and
projected budgets from
2015 through 2018.
The general fund tax levy rises in proportion to general fund expenditures. Currently
Hopkins relies on its property taxes as its major source of revenue. In fact property
taxes account for 82% of General Fund revenues.
2014 BUDGET
57
CITY OF HOPKINS
General Fund Appropriation Budget Comparisons – By Department
Budget
2012201320132014$ Amount
ActualActualBudgetBudgetChangeChange
Council $ 72,965 $ 69,112 $ 68,967 $ 69,872 $ 905 1.31%
Administrative Services 466,032 494,038 482,816 500,589 17,773 3.68%
Finance 226,974 246,433 214,196 243,119 28,923 13.50%
Legal 131,152 142,854 142,000 143,000 1,000 0.70%
Municipal Building 289,633 283,911 313,998 317,414 3,416 1.09%
Community Services 942,212 970,926 948,729 991,362 42,633 4.49%
Police 4,504,428 4,397,727 4,394,021 4,483,494 89,473 2.04%
Fire 973,973 1,119,100 916,308 956,165 39,857 4.35%
Public Works 2,101,739 2,293,610 2,266,002 2,384,144 118,142 5.21%
Recreation 533,971 569,804 544,483 586,329 41,846 7.69%
Planning & Economic Dev. 118,588 126,704 129,683 132,191 2,508 1.93%
Community Development 82,233 89,768 88,926 88,250 (676)-0.76%
Unallocated 19,583 44,280 70,200 50,200 (20,000)-28.49%
TOTAL $10,463,483 $10,848,267 $10,580,329 $10,946,129 $ 365,800 3.46%
2013 Mayor & Council
Jason Gadd, Cheryl Youakim, Mayor Gene Maxwell, Molly Cummings, Kristi Halverson
2014 BUDGET
58
CITY OF HOPKINS
Budget Projections – Other Major Funds
The City also prepares budget projections for its budgeted major funds which include the following:
Special Revenue Funds – Economic Development, Arts Center, Tax Increment 2-11
Debt Service Fund – Taxable Housing Bonds of 2009B
Enterprise Funds – Water, Sewer, Storm Sewer, Pavilion Ice Arena
Economic Development Fund
ApprovedProjected
201320142015201620172018
ActualBudgetBudgetBudgetBudgetBudget
Current Revenues
Property Tax$ 399,706$ 273,980$ 285,049$ 290,750
$ 279,460$ 296,565
Intergovernmental Revenues 7,500 -
- - - -
Other Revenue 53,893 13,500 13,500 13,500 13,500 13,500
461,099 287,480 292,960 298,549 310,065
Total Revenues
304,250
Current Expenses
Salaries and Employee Benefits170,040 171,797 176,092 180,494 189,632
185,007
Materials, Supplies and Services64,097 47,691 48,168 48,650 49,136 49,627
Transfer Out 61,000 61,000
- - - -
295,137 280,488 224,260 229,144 239,259
Total Expenditures
234,143
Change in Fund Balance 165,962 6,992 68,700 69,405 70,107 70,806
Fund Balance$ 3,845,469$ 3,852,461$ 3,990,5663,921,161$ 4,060,673$ 4,131,478$
The main source of revenue for the Economic Development Fund is a special development tax levy
based on a percentage of the market value. As the market value fluctuates so does the amount of the
levy. Funds are used for development efforts by the City and to provide assistance to developers. The
budgeted transfer which ends in 2014 is to support the Arts Center. Beginning in 2015 and pursuant to
the long-range financial management plan this transfer is eliminated and replaced with a tax levy.
Intergovernmental revenues in the form of grants from the County or Metropolitan Council are applied for
when there are specific needs by a developer for site remediation in order to make a project viable. In the
past the City has been successful at obtaining these grants on behalf of developers which has assisted in
a number of recent projects which in turn adds to the tax base.
2014 BUDGET
59
CITY OF HOPKINS
Tax Increment 2-11
ApprovedProjected
201320142015201620172018
ActualBudgetBudgetBudgetBudgetBudget
Current Revenues
Tax Increments1,794,734$ 1,307,000$ 1,325,000$ 1,330,000$ 1,340,000$ 1,350,000$
Other Revenue 2,332 3,000
3,000 3,000 3,000 3,000
Total Revenues 1,797,066 1,310,000 1,353,000
1,328,000 1,333,000 1,343,000
Current Expenses
Materials, Supplies and Services64,572 57,484
58,000 60,000 62,000 64,000
Payments to Developers 1,575,314 1,093,000 1,175,000
1,095,000 1,100,000 1,150,000
Transfer Out 214,204 212,654 205,700
210,000 208,500 207,100
Total Expenditures 1,854,090 1,363,138 1,444,700
1,363,000 1,368,500 1,419,100
Change in Fund Balance (57,024) (53,138) (35,000) (35,500) (76,100) (91,700)
Fund Balance$ 1,111,708$ 1,058,570$ 988,0701,023,570$
$ 911,970$ 820,270
Tax Increment Fund 2-11 is a development fund with financing provided through tax increments. Tax
increments are the increase in tax value due to development which is captured and returned to
developers to retire debt on the project. Tax increment collections went down in 2014 as a result of a tax
value challenge in court by the developer. This has no impact to the City as funds are returned to the
developer only to the extent tax increments are collected. Any shortfall in developer debt requirements
are the responsibility of the developer. Shown above are expected tax increment collections and the
related debt payments.
Arts Center
ApprovedProjected
201320142015201620172018
ActualBudgetBudgetBudgetBudgetBudget
Current Revenues
Property Tax-$ -
$ $ 140,000$ 140,000$ 140,000$ 140,000
Intergovernmental Revenues 63,630 62,000
62,000 62,000 62,000 62,000
Charges for Current Services543,599 543,756 565,835
549,194 554,685 560,232
Other Revenue 17,651 23,700
24,000 25,000 26,000 27,000
Transfers In 147,920 147,920
86,920 86,920 86,920 86,920
Total Revenues 772,800 777,376 881,755
862,114 868,605 875,152
Current Expenses
Salaries and Employee Benefits364,314 333,375 360,856
340,043 346,843 353,780
Materials, Supplies and Services386,197 411,053 427,743
415,164 419,315 423,508
Total Expenditures 750,511 744,428 788,599
755,206 766,159 777,289
Change in Fund Balance 22,289 32,948 97,864
106,908 102,447 93,155
Fund Balance$ (1,052,896)(1,085,844)$ (945,988)$ $ (843,541)$ (745,678)$ (652,522)
2014 BUDGET
60
CITY OF HOPKINS
The Hopkins Center for the Arts “Arts Center” was built in 1997 with funds from the City, the State of
Minnesota as well as contributions from corporations, foundations, local civic organizations, businesses
and individuals. The Arts Center is owned by the City of Hopkins and has a major tenant in Stages
Theater Company (children’s theater) and Hopkins School District 270. While ticket sales and lease rent
provide a significant income stream it has not always been sufficient to meet expenditures and as a result
the fund has a large deficit. Over the last five years various changes in operations has resulted in some
success at reducing the deficit, however it has not been sufficient to totally eliminate the negative
position. As part of the City’s long-range financial management plan staff and council emphasized that
the negative position must be eliminated. While not ruling out donations and naming rights to the theater,
with the state of the economy we need to address the deficit now. As a result the City will be
implementing a tax levy for 2015 that will eliminate the negative fund balance over the next ten years. In
addition, Arts Center staff has been reorganized and additional efforts have been made to rent and lease
the various available spaces to the extent possible. Arts staff has also been successful at obtaining
grants for programming from the MN Arts Boards which help underwrite the cost of hiring performance
artists. Expenditures are expected to increase 1-2% a year to keep up with inflation. The Arts Center has
a partner in their fund raising efforts through the Friends of the Hopkins Center for the Arts, a 501(c)3
nonprofit that raises funds to support arts programming at the Center, coordinates volunteer efforts and
fosters public awareness of the Center.
Taxable Housing Bonds of 2009B
ApprovedProjected
201320142015201620172018
ActualBudgetBudgetBudgetBudgetBudget
Current Revenues
Special Assessments$ 407,972$ 398,160$ 380,000$ 375,000
$ 385,000$ 370,000
Other Revenue 1,891 1,300
1,300 1,300 1,300 1,300
Total Revenues 409,863 399,460 386,300 381,300 376,300
371,300
Current Expenses
Materials, Supplies and Services1,358 1,727
1,800 1,800 1,800 1,800
Debt Service Payments 323,973 328,436 326,320 328,020 323,370
317,530
Total Expenditures 325,331 330,163 328,120 329,820 325,170
319,330
Change in Fund Balance 84,532 69,297
58,180 51,480 51,130 51,970
Fund Balance$ 915,965$ 985,262$ 1,094,9221,043,442$ 1,146,052$ 1,198,022$
Collections of special assessments for the Taxable Housing Bonds of 2009B are expected to exceed the
debt service requirements of the bonds. Bonds for this project were originally sold in 1997 and were
refunded in 2009 at a significant savings. Special assessments collected on two condominium projects
pay for the debt service that funded private improvements on those properties. The special assessments
cannot be prepaid so at the end of the debt service period any excess funds will be returned to the
homeowners association for additional improvements to the property pursuant to the agreement.
2014 BUDGET
61
CITY OF HOPKINS
Water Fund
ApprovedProjected
201320142015201620172018
ActualBudgetBudgetBudgetBudgetBudget
Current Revenues
Utility Charges$ 1,343,206$ 1,467,084$ 1,526,3541,496,426$ 1,556,881$ 1,588,019$
Other Revenue 165,513 138,400 142,000 144,000 146,000
140,000
Total Revenues 1,508,719 1,605,484 1,636,426 1,668,354 1,700,881 1,734,019
Current Expenses
Salaries and Employee Benefits392,085 339,105 359,756 370,549 381,666
349,278
Materials, Supplies and Services658,335 912,292 827,035 1,000,712
751,850 909,739
Depreciation 249,756 250,000 250,000 250,000 250,000
250,000
Debt Service Payments 60,126 69,254
56,910 50,860 47,335 43,547
Transfer Out 45,000-
45,000 45,000 45,000 45,000
Total Expenditures 1,360,302 1,615,651 1,453,038 1,532,651 1,622,623 1,720,925
Net Income 148,417 (10,167) 135,703 78,259
183,388 13,094
The water fund has several planned maintenance projects planned for 2014 that will draw on reserves. In
the budget are plans for a roof replacement on wells #4 and #6 at an estimated cost of $100,000, new
meters in well #4 and the filter plant at $5,000, and to replace the effluent and high service valve at the
water treatment plant at a cost of $10,000. Rates were increased 4% for 2014 and plans call for
increases each of the next four years. In 2013 we completed our in-house residential meter replacement;
therefore water salaries and benefits for the water fund will go down for 2014 and then will increase 3%
each of the following years. After the maintenance projects scheduled for 2014 are completed costs
should return to a more “normal” level. Budgeted transfers are for the water funds share of the public
works facility debt as the water department headquarters are located in that facility. The fund previously
funded the transfer but in 2011-2013 due to budget challenges the transfer was made by the storm sewer
fund. The City plans on doing a rate study in 2014 or all enterprise funds as part of our long-range
financial planning.
Sewer Fund
ApprovedProjected
201320142015201620172018
ActualBudgetBudgetBudgetBudgetBudget
Current Revenues
Utility Charges1,995,491$ 2,103,000$ 2,197,635$ 2,296,529$ 2,399,872$ 2,507,867$
Other Revenue8,400 1,150
1,200 1,200 1,200 1,200
Total Revenues 2,003,891 2,104,150 2,509,067
2,198,835 2,297,729 2,401,072
Current Expenses
Salaries and Employee Benefits215,856 345,011 373,451
351,911 358,949 366,128
Materials, Supplies and Services1,552,130 1,701,762 1,770,860
1,718,780 1,735,967 1,753,327
Depreciation 170,494 170,000 172,000
172,000 172,000 172,000
Debt Service Payments 40,170 46,492
41,617 38,942 36,030 32,955
Transfer Out 50,000-
50,000 50,000 50,000 50,000
Total Expenditures 1,978,650 2,313,265 2,399,266
2,334,308 2,355,859 2,377,486
Net Income25,241(209,115)(135,473)(58,130)23,587109,800
2014 BUDGET
62
CITY OF HOPKINS
Sewer treatment costs to the Metropolitan Council, a regional sewer treatment plant are 54% of the
expenditures of the sewer fund. The Met Council charges municipalities a percentage of their annual
budget based on individual cities water flow. This charge can fluctuate based on water used in Hopkins
versus the entire region although our percentage has stayed constant the last few years. The variable
factor is the Met Council budget. Sanitary sewer charges to customers were increased 5% in 2014 and
plans call for rate increased in each of the next four years. In 2014 scheduled maintenance includes
rebuilding pumps at lift station #5 and valve and pump work at lift station #3 at an estimated cost of
$20,000; and sewer lining, manhole repairs and televising the main sewer lines at an estimated cost of
$50,000. Budgeted transfers are for the sewer funds share of the public works facility debt as the sewer
department headquarters are located in that facility. The fund previously funded the transfer but in 2011-
2013 due to budget challenges the transfer was made by the storm sewer fund. The City plans on doing
a rate study in 2014 or all enterprise funds as part of our long-range financial planning.
Storm Sewer Fund
ApprovedProjected
201320142015201620172018
ActualBudgetBudgetBudgetBudgetBudget
Current Revenues
Utility Charges$ 799,603$ 802,000$ 802,000$ 802,000
$ 802,000$ 802,000
Other Revenue 4,797 1,000
1,200 1,200 1,200 1,200
Total Revenues 804,400 803,000 803,200 803,200 803,200
803,200
Current Expenses
Salaries and Employee Benefits67,415 66,655 70,735
67,988 69,348 72,150
Materials, Supplies and Services108,852 123,938 126,417 128,945 131,524
134,154
Depreciation 227,366 227,000 227,000 227,000 227,000
227,000
Debt Service Payments 34,205 37,045 24,553
30,198 26,541 22,341
Transfer Out 120,000 25,000 25,000
25,000 25,000 25,000
Total Expenditures 557,838 479,638 476,603 476,834 478,812
480,645
Net Income 246,562 323,362 326,597 326,366 324,388
322,555
The storm sewer fund has not had to raise rates since 2009 due to its strong financial position and there
are currently no plans to raise them in the near future. Expenditures continue to be stable with no
significant maintenance projects planned for 2014. Budgeted transfers are for the storm sewer funds
share of the public works facility debt as the storm sewer department headquarters are located in that
facility. The fund has also funded the transfer for the water and sewer fund in 2011-2013 due to budget
challenges in those funds. In 2014 the water and sewer funds resumed their respective transfers for their
share of the public facility debt. The City plans on doing a rate study in 2014 or all enterprise funds as
part of our long-range financial planning and the storm sewer will be included despite its strong financial
position.
2014 BUDGET
63
CITY OF HOPKINS
Pavilion Ice Arena
ApprovedProjected
201320142015201620172018
ActualBudgetBudgetBudgetBudgetBudget
Current Revenues
Property Tax$ -$ 65,000-$ $ 65,000
$ 65,000$ 65,000
Charges & Admissions 398,962 362,100 376,584
391,647 407,313 423,606
Other Revenue 6,719 10,500
11,000 11,000 11,500 11,500
Total Revenues 405,681 372,600 452,584
467,647 483,813 500,106
Current Expenses
Salaries and Employee Benefits223,703 232,202 236,846
241,583 246,415 251,343
Materials, Supplies and Services127,142 130,910 133,528
136,199 138,923 141,701
Depreciation 71,619 72,000
72,000 72,000 72,000 72,000
Debt Service Payments 3,092 3,092
3,350 3,000 2,600 2,200
Total Expenditures 425,556 438,204 445,724
452,782 459,937 467,244
Net Income (19,875) (65,604)
6,860 14,866 23,876 32,862
In 1990 the City of Hopkins used money from the 1989 park bond referendum to build the Pavilion,
accommodating the growing recreation needs of the community and the park and recreation program. In
2013 the Pavilion’s major tenant, the Hopkins School District Alternative Learning Program notified the
City that they would not be renewing their lease. This had created a budget challenge for the Pavilion
that we have yet to fill. While the Pavilion is able to rent out a large portion of their space, losing this
tenant was difficult. Other rentals come from the hockey, soccer and turf league programs along with dry
floor rentals to the public. The staff continues to find a replacement tenant for the space vacated by the
school but has not yet been successful. In the coming years the Pavilion due to its age will be requiring a
number of facility improvements that they are not able cover with the current budget. Recognizing that,
the Pavilion was included in the long-range financial management plan and as a result a tax levy will be
implemented in 2015 to fund the budget and build up reserves. Debt service payments are interest on
the equipment certificates sold to purchase a new ice machine. The equipment certificates will mature in
2022.
Hopkins Pavilion Soccer Clinic at the Pavilion
2014 BUDGET
64
CITY OF HOPKINS
GENERAL FUND BUDGET
Revenues and Expenditures
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
-0.02%
Property Taxes$ 8,613,470$ 8,721,264$ 8,785,782$ 8,954,274$ 8,952,774
Intergovernmental63.17%
479,078 552,309 747,832 498,510 813,410
Licenses, Permits and Fines7.18%
634,315 708,218 878,634 526,595 564,395
Interest Earnings
1 3,675 1 0,618 9 ,468 1 5,000 1 5,000
Charges for Services7.13%
295,170 302,451 354,743 187,850 201,250
Franchise Fees
289,188 292,065 293,349 290,000 290,000
Miscellaneous1.11%
3 7,729 6 3,954 4 1,812 108,100 109,300
Transfer In - Operating
499,124 - - - -
Total Revenues10,861,749 3.46%
10,650,877 11,111,620 10,580,32910,946,129
Expenditures
Salaries, Wages and Benefits
Salaries and Wages3.84%
6,002,626 5,872,113 6,186,170 6,073,725 6,307,249
Fringe Benefits4.33%
2,124,902 2,087,379 2,216,263 2,181,455 2,275,840
Materials, Supplies and Services
9.05%
Professional & Technical Services 803,298 830,251 884,842 801,374 873,920
Utilities and Maintenance-0.77%
871,970 789,631 778,504 835,265 828,844
Operations-1.35%
296,730 342,073 336,268 458,183 451,980
City Support Services-2.81%
151,290 157,160 173,614 158,369 153,916
-0.32%
Supplies and Materials 904,900
682,375
692,035 729,997 684,535
Capital Outlay
Buildings & Improvements-
- - - -
Vehicles
- - - - -
Office Furniture and Equipment
- - - - -
Equipment
7 ,277 6 ,887 1 1,031 - 5 ,600
Equipment Allocation-5.70%
299,253 302,389 314,622 361,811 341,181
Total Expenditures11,249,381 3.17%
11,117,880 11,806,213 11,554,71711,920,905
Transfer Out
1 0,000 1 0,000 3 3,580 1 0,000 1 0,000
Reimbursed Expenditures (981,939)(1,021,519) (991,527) (984,388) (984,776)0.04%
Net Total Expenditures10,277,442 3.46%
10,106,361 10,848,267 10,580,32910,946,129
Excess (deficiency) of Rev. over Exp. 584,307 544,517 263,354 - -
Ending Fund Balance
3,996,115 4,540,632 4,803,985 4,540,632 4,803,985
2014 BUDGET
65
CITY OF HOPKINS
UNALLOCATED
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20102011201220122013Change
Revenues
Property Taxes$8,611,399$8,719,712$8,784,635$8,952,774$8,952,774
Intergovernmental Revenue23,33120,53221,15220,51020,510
Interest earnings13,67510,6189,46815,00015,000
Franchise Fees289,188292,065293,349290,000290,000
Miscellaneous2,0296581,567 -100
Total Revenues8,939,6239,043,5849,110,1719,278,2849,278,3840.00%
Expenditures
Materials, Supplies and Services
Operations9,8369,58310,70012,89040,200211.87%
Operating Transfers
Transfer from other funds - - - - -
Transfer to other funds10,00010,00033,58033,58010,000-70.22%
Total Expenditures19,83619,58344,28046,47050,2008.03%
Indirectly Funded Amount8,919,7879,024,0019,065,8919,231,8149,228,184-0.04%
2014 BUDGET
66
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Unallocated
PROGRAM SUMMARY
The purpose of the unallocated program of the General Fund is to provide budget for unforeseen or unusual
expenditures that may occur in a given year. The revenues recorded here are revenues that are not directly
associated with another program within the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Monitor tax collections
2. Evaluate franchise fee structure
3. Maximize investment earnings
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
REVENUES:
Property Taxes $8,784,636 $8,952,774 $8,952,774 0.00%
Intergovernmental 21,152 20,510 310,410 1413.46%
Interest Earnings 9,468 15,000 15,000 0.00%
Franchise Fee 293,349 290,000 290,000 0.00%
Miscellaneous 1,567 - 100 #DIV/0!
Total Revenues 9,110,172 9,278,284 9,568,284 3.13%
EXPENDITURES:
Materials, Supplies & Services 10,700 60,200 40,200 -33.22%
Operating Transfer 35,580 10,000 10,000 --
Total Expenditures 46,280 70,200 50,200 -28.49%
NET TAX AND GENERAL
REVENUE SUPPORTED$9,063,892 $9,208,084 $9,518,084 1.80%
2014 BUDGET
67
CITY OF HOPKINS
CITY COUNCIL BUDGET
Revenues and Expenditures
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Expenditures
Salaries, Wages and Benefits
Salaries and Wages24,40025,06223,73824,40024,400
Fringe Benefits2,1691,9921,8851,8671,867
Materials, Supplies and Services
Professional & Technical Services12,671 -96100 --100.00%
Operations37,86342,54541,65639,60040,8003.03%
City Support Services - - - - -#DIV/0!
Supplies and Materials1,8073,3661,7373,0002,805-6.50%
Total Expenditures78,91172,96569,11268,96769,8721.31%
Indirectly Funded Amount78,91172,96569,11268,96769,8721.31%
The City Council Department accounts for the expenses of the
mayor and council.
2014 BUDGET
68
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM
: Council Administration
PROGRAM SUMMARY
The Council Administration program of the Council Department establishes city policies, goals and objectives. It
approves the budget and monitors the activities of the City Manager and City Attorney. The council also appoints
members to boards and commissions. The City Council holds regular meetings and work sessions, receives input
from staff, citizens and other interested parties. The Council controls policy through changes in the City Code and
Legislative Policies. They control spending through their review and approval of the City budget and various
contracts.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
Work across all city departments and the community to implement the current Goals and Strategic Plan: (1)
Enhance our Small-town Feel, (2) Promote Smart Urban Design and Walkability, and (3) Take it to Them (citizen
engagement)
1. Promote city marketing efforts through the “Think Hopkins” campaign
2. Conduct 2014 Citizen’s Academy and Alumni event
3. Publish 2014 City Annual Report
4. Conduct 2014 State of the City event
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits25,623
$ $ 2 6,267$ 2 6,2670.00%
Materials, Supplies & Services43,489
$ $ 4 2,700$ 4 3,6052.12%
69,112
$ $ 6 8,967$ 6 9,872
NET TAX AND GENERAL
1.31%
REVENUE SUPPORTED69,112
$ $ 6 8,967$ 6 9,872
PERSONNEL:
Number of FTE positionsMayor and Mayor and 4 Council
Citizen’s Academy Class
2014 BUDGET
69
CITY OF HOPKINS
ADMINISTRATIVE SERVICES BUDGET
Revenues and Expenditures
ActualActualActualBudgetBudgetPercent
20102011201220122013Change
Expenditures
Salaries, Wages and Benefits
3.76%
Salaries and Wages$ 327,853$ 376,088$ 390,759$ 378,357$ 392,580
Fringe Benefits2.46%
123,395 149,239 151,094 149,729 153,407
Materials, Supplies and Services
1.70%
Professional & Technical Services 15,875 9,126 7,137 14,100 14,340
Utilities and Maintenance
3,666 4,417 4,015 4,115 4,59911.76%
Operations
14,611 22,827 26,546 27,806 27,305-1.80%
City Support Services
1,823 1,570 1,622 1,799 1,693-5.89%
Supplies and Materials
4,847 5,968 7,230 6,160 6,105-0.89%
Total Expenditures3.09%
492,068 569,237 588,403 582,066 600,029
Reimbursed Expenditures
(104,000) ( 102,523) ( 104,000) ( 104,000) ( 104,000)
Net Total Expenditures3.76%
388,068 466,713 484,403 478,066 496,029
Indirectly Funded Amount3.76%
388,068 466,713 484,403 478,066 496,029
The Administrative Services Department is made up of four programs. They are
Administration, Personnel, Wellness and Information Technology Services
2014 BUDGET
70
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM
: Administrative Services – Administration
PROGRAM SUMMARY
The Administration program of the Administrative Services Department provides leadership and support to all city
programs and operations. Administration controls and directs the City’s affairs. It responds to citizen concerns and
participates in affiliated organizations.
FY 2013FY 2014
MAJOR OBJECTIVES TO BE
FY 2013ApprovedApprovedPercent
ACCOMPLISHED IN 2014:
ActualBudgetBudgetChange
1. Enhance the agenda and report program
EXPENDITURES:
that keeps the Council and public
Salaries/Wages/Benefits $224,491 $221,671 $239,559 8.07%
informed through meetings and
Materials, Supplies & Services 25,586 23,389 23,126 -1.12%
correspondence.
Reimbursed Expenditures (66,000) (66,000) (66,000)0.00%
2. Continue the coordinate the future
$184,077 $179,060 $196,685
planning of the City through the Capital
NET TAX AND GENERAL
Improvements Plan (CIP) program.
REVENUE SUPPORTED$184,077 $179,060 $196,685 9.84%
3. Continue to operate and enhance the
employee wellness program.
PERSONNEL:
4. Enhance Leadership and Training for City
Number of FTE positions2.002.002.05
Council and Staff.
5. Prepare a legislative agenda, monitor
legislative issues, and lobby on issues affecting the City
PROGRAM:
Administrative Services – Personnel
PROGRAM SUMMARY
Personnel provides human resource support for departments and employees. This includes coordination of staff
recruitment, coordination of employee benefit programs and conducting employee relations’ activities for all City
employees. Another aspect of this program is ensuring compliance with state, federal and local laws regarding
employment.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Ensure compliance with the Affordable Care Act.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ctualBudetBudetChane
Aggg
EXPENDITURES:
Salaries/Wages/Benefits $224,491 $221,671 $239,559 8.07%
Materials, Supplies & Services 25,586 23,389 23,126 -1.12%
Reimbursed Expenditures (66,000) (66,000) (66,000)0.00%
$184,077 $179,060 $196,685
NET TAX AND GENERAL
REVENUE SUPPORTED$184,077 $179,060 $196,685
9.84%
PERSONNEL:
Number of FTE positions2.002.002.05
2014 BUDGET
71
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Administrative Services – Wellness
PROGRAM SUMMARY
FY 2013FY 2014
The Wellness program of the Administrative Services
FY 2013ApprovedApprovedPercent
Department provides support and activities to
ActualBudgetBudgetChange
encourage overall general good health of city
EXPENDITURES:
employees.
Materials, Supplies & Services 2,000 2,000 2,000 0.00%
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
NET TAX AND GENERAL
2014:
0.00%
REVENUE SUPPORTED $ 2,000 $ 2,000 $ 2,000
Goal 2, Strategy 3 – Healthy City Initiatives:
PERSONNEL:
1. Continue to provide healthy guidance to
Number of FTE positions000
employees.
2.
Provide at least one low cost wellness event each
month.
PROGRAM:
Administrative Services - Information Services
PROGRAM SUMMARY
The Information Services program of the Administrative Services Department provides all network hardware and
software support for the City. It also provides individual city employees with hardware and software support. The
internal web site is designed and maintained through this program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Replace Incode with new software to be selected.
2. Roll out Bit9 Application whitelisting to every desktop / server.
3. Expand passive vulnerability scanning to every major network junction.
4. Finish migration to Windows 7.
5. Continue to update and improve network security, efficiency, and reliability.
6. Roll out Appassure backup software to PD network / Move all city servers to Appassure.
7. Update IT business continuity/disaster recovery plan to take advantage of virtualization technologies.
8. Certify the city 100% PCI complaint.
9. Finish migration to new file servers on PD and City networks..
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits $257,712 $246,929 $253,077 2.49%
Materials, Supplies & Services 25,752 30,059 30,228 0.56%
Reimbursed Expenditures (22,000) (22,000) (22,000)0.00%
$261,464 $254,988 $261,305
NET TAX AND GENERAL
REVENUE SUPPORTED $261,464 $254,988 $261,305
2.48%
PERSONNEL:
Number of FTE positions2.552.552.55
2014 BUDGET
72
CITY OF HOPKINS
FINANCE BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
Miscellaneous$18,758$21,381$21,349$10,550$14,95041.71%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages265,412270,298280,177272,955282,4553.48%
Fringe Benefits88,15690,83597,70788,662100,84013.74%
Materials, Supplies and Services
Professional & Technical Services25,05875,68153,95850,66031,560-37.70%
Utilities and Maintenance25,96324,16323,61323,20023,2900.39%
Operations9,53510,83212,38112,35012,4500.81%
City Support Services3073193673693792.71%
Supplies and Materials11,14513,0956,03110,62010,520-0.94%
Capital Outlay
Equipment Allocation1,1148218179385,766514.71%
Total Expenditures426,690486,044475,052459,754467,2601.63%
Reimbursed Expenditures(234,158) (229,388)0.17%
( 219,178) ( 256,041) (229,776)
Net Total Expenditures207,512230,003240,894230,366237,4843.09%
Indirectly Funded Amount188,754208,622219,545219,816222,5341.24%
The Finance department consists of six programs. They are budgeting,
Debt Management, General Accounting, Payroll, Tax Increment Financing Reporting,
and Utility Billing.
2014 BUDGET
73
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Finance – Debt
PROGRAM SUMMARY
The Debt program of the Finance Department issues, records and maintains debt for the City of Hopkins and the
Hopkins Housing and Redevelopment Authority. Debt is issued in accordance with state statute and city charter.
Debt is maintained at a manageable level for the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Maintain the current bond rating of AA through conservative financial management and accurate reporting of
financial and economic conditions of the city.
2. Project future debt needs and ability.
3. Prepare documents and work with financial advisors for potential bond issue.
4. Analyze possibilities of debt refunding(s).
5.
Prepare annual debt reporting for county as required by state statutes
FY 2013FY 2014
FY 2013rovedrovedPercent
AppApp
ActualBudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits $ 12,435 $ 12,427 $ 12,712 2.29%
Materials, Supplies & Services 1,642 1,673 1,720 2.81%
Reimbursed Expenditures (14,100) (14,100) (14,432)2.35%
$ (23) $ - $ -
NET TAX AND GENERAL
REVENUE SUPPORTED $ (23) $ - $ -
--
PERSONNEL:
Number of FTE positions0.10.10.1
In January 2014 the City was
AA+
recently upgraded to a
credit rating by Standard &
Poor’s. A certificate recognizing
this achievement will be issued at
our next bond sale scheduled for
the spring of 2014.
2014 BUDGET
74
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Finance – Accounting
PROGRAM SUMMARY
The Accounting program of the Finance Department provides financial management for the City and the Housing
and Redevelopment Authority. It provides support services to other departments in the City through initiating fiscal
plans, implementation and control of those plans, accounting and analysis of transactions. Accounting manages
the city’s day-to-day accounting transactions, including accounts receivable, accounts payable, cash receipts and
general accounting. The program prepares monthly and quarterly financial statements and compiles the year-end
comprehensive financial report.
FY 2013FY 2014
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
FY 2013ApprovedApprovedPercent
ctualBudetBudetChane
Aggg
2014:
REVENUES:
1. Submit CAFR for the GFOA award program.
Miscellaneous $ 7,728 $ 5,550 $ 5,550 0.00%
2. Provide accurate and timely month-end and
quarterly financial reports.
EXPENDITURES:
3. Complete the Financial Management Plan
Salaries/Wages/Benefits $196,236 $182,150 $200,399 10.02%
4. Prepare 20-year Capital Improvement Plan.
Materials, Supplies & Services 62,753 45,437 48,804 7.41%
5. Prepare 20-year Equipment Replacement Plan
Reimbursed Expenditures (64,000) (64,000) (64,000)0.00%
6. Update actuarial study on OPEB obligations.
$194,989 $163,587 $185,203 13.21%
7. Update CAFR on city website.
8. Evaluate and implement new finance software
NET TAX AND GENERAL
13.68%
REVENUE SUPPORTED$187,261 $158,037 $179,653
PERSONNEL:
Number of FTE positions2.02.02.0
PROGRAM:
Finance – Payroll
PROGRAM SUMMARY
The Payroll program of the Finance Department completes the biweekly payroll, maintains all payroll records and
completes the payroll quarterly reports. It also provides support services to employees regarding payroll issues.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Assist employees with payroll and benefit issues/questions.
2. Provide accurate and timely payroll and reports.
FY 2013FY 2014
3. Work with insurance company to manage
FY 2013ApprovedApprovedPercent
insurance programs.
ActualBudgetBudgetChange
4. Prepare benefit open enrollment information and
REVENUES:
assist employees with questions regarding their Miscellaneous $ 7,728 $ 5,550 $ 5,550 0.00%
benefit options.
EXPENDITURES:
Salaries/Wages/Benefits $196,236 $182,150 $200,399 10.02%
Materials, Supplies & Services 62,753 45,437 48,804 7.41%
Reimbursed Expenditures (64,000) (64,000) (64,000)0.00%
$194,989 $163,587 $185,203 13.21%
NET TAX AND GENERAL
13.68%
REVENUE SUPPORTED$187,261 $158,037 $179,653
PERSONNEL:
Number of FTE positions2.02.02.0
2014 BUDGET
75
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Finance – TIF Administration
PROGRAM SUMMARY
The Tax Increment Financing Administration
FY 2013FY 2014
program of the Finance Department records
FY 2013ApprovedApprovedPercent
and reports tax increment program activities.
ActualBudgetBudgetChange
It is charged with the responsibility of ensuring
EXPENDITURES:
compliance with state statutes and guidelines.
Salaries/Wages/Benefits $ 12,435 $ 12,427 $ 12,712 2.29%
Materials, Supplies & Services 8,260 3,498 3,545 1.34%
MAJOR OBJECTIVES TO BE
Reimbursed Expenditures (20,695) (15,925) (16,257)2.08%
ACCOMPLISHED IN 2014:
$ - $ - $ -
1. Continue analysis of Tax Increment
NET TAX AND GENERAL
Financing funds.
REVENUE SUPPORTED$ - $ - $ -
--
2. Assist with implementation of new TIF
districts.
PERSONNEL:
3. Prepare annual Office of the State Auditor
Number of FTE positions0.10.10.1
reports.
PROGRAM:
Finance – Utility Billing
PROGRAM SUMMARY
The Utility Billing program of the Finance Department prepares and issues monthly utility bills for collection of utility
service fees from its customers. Utility records are maintained and updated within this program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Explore E-commerce for utility customers
2. Assist customers with utility billing issues and questions – change of service, change of ownership, etc.
3. Promote automatic payment options to increase usage of automatic payment.
4.
Evaluate and implement new Utility Billing software.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
REVENUES:
Charges for service $ 12,118 $ 5,000 $ 9,400 88.00%
EXPENDITURES:
Salaries/Wages/Benefits $ 95,583 $ 94,229 $ 95,594 1.45%
Materials, Supplies & Services 25,029 26,134 28,893 10.56%
Reimbursed Expenditures (115,363) (115,363) (115,087)-0.24%
$ 5,249 $ 5,000 $ 9,400 88.00%
NET TAX AND GENERAL
REVENUE SUPPORTED$ (6,869)$ - $ - --
PERSONNEL:
Number of FTE positions1.651.651.65
2014 BUDGET
76
CITY OF HOPKINS
LEGAL BUDGET
Revenues and Expenditures
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
Court Fines$ 118,993$ 116,781$ 125,559$ 115,000$ 118,0002.61%
Expenditures
Materials, Supplies and Services
Professional & Technical Services140,213131,152142,854142,000143,0000.70%
Operations - - - - -
Total Expenditures140,213131,152142,854142,000143,0000.70%
Indirectly Funded Amount21,22014,37017,29627,00025,000-7.41%
The Legal Department is made up of two programs. They are Legal
Counsel and Prosecution.
2014 BUDGET
77
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Legal
PROGRAM SUMMARY
The Legal department represents the City in court, at City Council meetings and direct contact with staff and the
general public. The firm of Steiner & Curtiss is retained on a fee per hour basis. They respond to legal summons
and/or initiate action on behalf of the City. Written and oral inquiries are made by staff, council, citizens and other
interested parties. The city engages other law firms when necessary.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Prosecute the rights of the City.
2. Prosecute violators of the law.
3. Obtain quality legal representation for the City
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
REVENUES:
Court Fines $ 125,559 $ 115,000 $118,000 2.61%
EXPENDITURES:
Materials, Supplies & Services $ 142,854 $ 142,000 $143,000 0.70%
NET TAX AND GENERAL
REVENUE SUPPORTED$ 17,295 $ 27,000 $ 25,000 -7.41%
PERSONNEL:
The City contracts with a legal firm to represent the City.
2014 BUDGET
78
CITY OF HOPKINS
MUNICIPAL BUILDING
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
Sale of Fixed Assets$2,520$ -$ -$ -$ -
Expenditures
Salaries, Wages and Benefits
Salaries and Wages90,06394,54993,57993,84398,2634.71%
Fringe Benefits41,12441,52042,63350,14150,9751.66%
Materials, Supplies and Services
Professional & Technical Services32,27534,24232,30342,00042,000
Utilities and Maintenance127,612120,841118,672125,000125,000
Operations6002,8281,1882,8002,300-17.86%
City Support Services12,34815,08116,83614,41413,986-2.97%
Supplies and Materials11,77612,15910,69917,80016,890-5.11%
Capital Outlay
Buildings & Structures - - - - -
Office Furniture and Equipment - - - - -
Total Expenditures315,796321,219315,910345,998349,4140.99%
Reimbursed Expenditures (40,000) (31,676) (31,999) (32,000) (32,000)
Net Total Expenditures275,796289,543283,911313,998317,4141.09%
Indirectly Funded Amount273,276289,543283,911313,998317,4141.09%
The Municipal Building Department consists of building maintenace.
2014 BUDGET
79
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Municipal Building – Maintenance
PROGRAM SUMMARY
The Building Maintenance Department of Public Works is responsible for the maintenance and repair of all City
Buildings. The Municipal Budget covers City Hall and the Police Department. In house maintenance personnel and
contractual custodial services maintain these buildings and equipment.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Continuation of Green Initiatives within City Hall.
2. Explore lobby upgrade.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits $ 136,212 $ 143,984 $149,238 3.65%
Materials, Supplies & Services 179,698 202,014 200,176 -0.91%
Reimbursed Expenditures (32,000) (32,000) (32,000)0.00%
$ 283,910 $ 313,998 $317,414 1.09%
NET TAX AND GENERAL
1.09%
REVENUE SUPPORTED$ 283,910 $ 313,998 $317,414
PERSONNEL:
Number of FTE positions1.451.451.45
s
tht
City Hall at 11 Ave and 1 St
2014 BUDGET
80
CITY OF HOPKINS
COMMUNITY SERVICES SUMMARY BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
Licenses$30,864$12,027$11,777$11,200$11,000-1.79%
Permits315,126368,227423,470307,980314,9802.27%
Current Services147,239101,46946,25741,35035,350-14.51%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages570,385572,662574,522585,600604,6053.25%
Fringe Benefits175,016178,857177,296173,755179,5003.31%
Materials, Supplies and Services
Professional & Technical Services152,070159,223159,220147,155166,15512.91%
Utilities and Maintenance11,28210,78610,74713,88013,8850.04%
Operations18,94323,49123,49129,25030,0502.74%
City Support Services44,65042,15542,08142,31040,265-4.83%
Supplies and Materials17,9228,6138,61311,10010,995-0.95%
Capital Outlay
Office Furniture and Equipment - - - - -
Equipment Allocation5,1856,9066,8656,6796,9073.41%
Total Expenditures995,4531,002,6921,002,8361,009,7291,052,3624.22%
Reimbursed Expenditures
( 61,000) (60,480) (60,480) (61,000) (61,000)
Net Total Expenditures934,453942,212942,356948,729991,3624.49%
Indirectly Funded Amount441,224460,489460,852588,199630,0327.11%
The Community Service department is made up of four main programs. They ar
e
Reception, Assessing, Inspections, and City Clerk.
2014 BUDGET
81
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Community Services – Receptionist
PROGRAM SUMMARY
FY 2013FY 2014
The Receptionist program of the Community
FY 2013ApprovedApprovedPercent
Services Department answers calls at main
ActualBudgetBudgetChange
switchboard and route calls to various
EXPENDITURES:
departments. Directs walk-in customers to the
Salaries/Wages/Benefits$ 43,375$ 44,83046,139$ -2.84%
appropriate department. Sales of dog licenses
Materials, Supplies & Services1,527$ $ 1,103909$ 21.34%
and parking permits occur in this program.
$ 44,902 $ 47,048 $ 45,933
Receipts are accepted for payment of building
NET TAX AND GENERAL
permits and utility bills. The program also
REVENUE SUPPORTED$ 44,902 $ 47,048 $ 45,933 -2.37%
provides clerical and secretarial services to
other departments.
PERSONNEL:
Number of FTE positions1.451.451.45
OBJECTIVES TO BE ACCOMPLISHED IN
2014:
Goal 1, Strategy 3- Provide Accessible and Friendly City Services:
1. Continue to provide excellent customer service
PROGRAM:
Community Services – Assessing
PROGRAM SUMMARY
The Assessing Department assists property owners with Homestead classification and works with Hennepin
County on property valuations. The department also prepares special assessment rolls and responds to property
owner concerns and questions.
OBJECTIVES TO BE ACCOMPLISHED IN 2014:
Goal 1, Strategy 3- Provide Accessible and Friendly City Services:
1. Prepare special assessment rolls for certification on taxes.
2. Assist property owners with property related issues.
3. Maintain the Property and Contact Information in the Incode system.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
REVENUES:
Charges for service $ 2,700 $ 1,500 $ 2,000 33.33%
EXPENDITURES:
Salaries/Wages/Benefits $ 86,612 $ 86,252 $ 88,235 2.30%
Materials, Supplies & Services 116,471 114,935 119,372 3.86%
Reimbursed Expenditures (24,000) (24,000) (24,000)0.00%
$ 179,083 $ 177,187 $183,607 3.62%
NET TAX AND GENERAL
3.37%
REVENUE SUPPORTED $ 176,383 $ 175,687 $181,607
PERSONNEL:
The Special Assessment Clerk is
Number of FTE positions1.051.051.05
available to assist with property
tax and assessing related
ti
2014 BUDGET
82
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Community Services – City Clerk
PROGRAM SUMMARY
The City updates the City Code as new ordinances are passed, takes minutes at the City Council meetings and
transcribes them using a computer. Business licenses applications are reviewed prior to issuance. The City Clerk
is also the purchasing officer of the city.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
MAJOR OBJECTIVES TO BE
ActualBudgetBudgetChange
ACCOMPLISHED IN 2014:
REVENUES:
Goal 2, Strategy 2 – Go Green
Licenses $ 6,617 $ 5,000 $ 5,000 0.00%
1. Purchase “green” or recycled products
when available if the pricing is competitive
EXPENDITURES:
and product meets quality standards.
Salaries/Wages/Benefits $ 72,078 $ 65,237 $ 67,467 3.42%
2. Ensure that the City Document Archives
Materials, Supplies & Services 20,173 23,545 23,995 1.91%
section of the City’s website contains the
Reimbursed Expenditures (37,000) (37,000) (37,000)0.00%
most up to date information in all areas
$ 55,251 $ 51,782 $ 54,462 5.18%
listed.
3. Review and update where needed NET TAX AND GENERAL
5.73%
REVENUE SUPPORTED$ 48,634 $ 46,782 $ 49,462
applications and forms that are available
on the Web site.
PERSONNEL:
Number of FTE positions0.750.750.75
PROGRAM:
Community Services – Elections
PROGRAM SUMMARY
The Elections program of the Community Services Department provides supervision of
elections, registers voters, and certifies election results. All state and federal legislation
is reviewed, judges are trained, and equipment and polling places are prepared. After
elections ballots are counted and the results certified to the County and State of
Minnesota. Throughout the year citizens are registered to vote.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
FY 2013FY 2014
IN 2014:
FY 2013ApprovedApprovedPercent
1. Recruit and train additional Election Judges
ActualBudgetBudgetChange
for the 2013 Local Election. Offer some part-
REVENUES:
time positions as requested by several
Charges for service $ 25,792 $ 5,000 $ - ---
current Election Judges who may be unable
to complete a 15 or 16 hour day.
EXPENDITURES:
2. Work with Hennepin County City to review
Salaries/Wages/Benefits $ 32,847 $ 30,373 $ 31,429 3.48%
voting equipment and the possible
Materials, Supplies & Services 17,647 15,209 29,379 93.17%
replacement.
$ 50,494 $ 45,582 $ 60,808 33.40%
3. Work to better organize information and
supplies for Election Judges use on Election
NET TAX AND GENERAL
Day.
49.84%
REVENUE SUPPORTED$ 24,702 $ 40,582 $ 60,808
PERSONNEL:
Number of FTE positions0.350.350.35
2014 BUDGET
83
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Community Services – Building Code Inspection
PROGRAM SUMMARY
FY 2013FY 2014
The Building Code Inspection program of the
FY 2013ApprovedApprovedPercent
Community Services Department inspects all new or
ActualBudgetBudgetChange
remodeled buildings to insure they meet the
REVENUES:
minimum requirements of the state building code.
License, Permits, Charges $ 373,013 $ 147,480 $147,480 0.00%
The process begins with easily accessible customer
service at the inspections counter and continues
EXPENDITURES:
with plan review; permit issuance, inspection of
Salaries/Wages/Benefits $ 185,918 $ 184,270 $190,899 3.60%
construction phases and an issuance of a certificate
Materials, Supplies & Services 84,751 77,584 76,152 -1.85%
of occupancy.
$ 270,669 $ 261,854 $267,051 1.98%
MAJOR OBJECTIVES TO BE ACCOMPLISHED
NET TAX AND GENERAL
4.54%
IN 2014: 102,344 $ 114,374 $119,571
REVENUE SUPPORTED$()
Goal 1, Strategy 3- Provide Accessible and Friendly
PERSONNEL:
City Services:
Number of FTE positions2.052.052.05
1. Work on closing out aging permits from the
past years.
2. Get Emergency Inspection Packets together in case of natural disaster.
3. Update handouts and website.
4. Continue to cross train staff and get new Admin Assistant fully trained
5. Get trained on 2012 building code
PROGRAM:
Community Services – Fire Code Inspection
PROGRAM SUMMARY
The Fire Code Inspection program of the Community Services Department inspects existing buildings from time to
time to insure they are maintained safe in accordance with the minimum safety standards provided in the state fire
code. A percentage of commercial and large multiple residential buildings are inspected yearly for fire code
violations to insure these structures are maintained safe for their occupants. The focus is on more hazardous
occupancies.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Continue the fire prevention inspection
program. FY 2013FY 2014
FY 2013ApprovedApprovedPercent
2. Implement new fire code software.
ActualBudgetBudgetChange
REVENUES:
Permits $ 13,542 $ 4,000 $ 4,000 0.00%
--
EXPENDITURES:
Salaries/Wages/Benefits $ 35,806 $ 34,828 $ 36,351 4.37%
Materials, Supplies & Services 292 327 324 -0.92%
$ 36,098 $ 35,155 $ 36,675 4.32%
NET TAX AND GENERAL
4.88%
REVENUE SUPPORTED$ 22,556 $ 31,155 $ 32,675
PERSONNEL:
Number of FTE positions0.350.350.35
2014 BUDGET
84
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Community Services – Heating and Plumbing Code Inspection
PROGRAM SUMMARY
FY 2013FY 2014
The Heating and Plumbing Code Inspection
FY 2013A
pprovedApprovedPercent
program of the Community Services Department
ActualBudgetBudgetChange
inspects new and remodeled buildings for
REVENUES:
Permits $ 155,601 $ 53,000 $ 53,000 0.00%
heating and plumbing compliance. The process
begins with easily accessible customer service
EXPENDITURES:
at the inspections counter and continues with
Salaries/Wages/Benefits $ 89,124 $ 85,139 $ 87,098 2.30%
plan review; permit issuance, inspection of
Materials, Supplies & Services 5,639 3,813 3,956 3.75%
construction phases. Become familiar with new
$ 94,763 $ 88,952 $ 91,054 2.36%
gas, mechanical and energy code.
NET TAX AND GENERAL
MAJOR OBJECTIVES TO BE
5.85%
(60,838) $ 35,952 $ 38,054
REVENUE SUPPORTED$
ACCOMPLISHED IN 2014:
1. Close out open permits from 2006-2012.
PERSONNEL:
2. Work with Engineering to get the storm
Number of FTE positions1.01.01.0
sewer permitting process revised.
PROGRAM:
Community Services – Housing Inspection
PROGRAM SUMMARY
The Housing Inspection program of the Community Services Department inspects all existing buildings from time to
time to insure they are maintained safe in accordance with city housing code. Rental properties are inspected
every five years to identify hazards to the occupants and to insure buildings are well maintained and to improve on
the city’s housing stock. Homes being sold in the community must be evaluated. A listing of certified evaluators for
the Truth in Housing program are maintained. Home sales are monitored to insure compliance.
AJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
M
Goal 1, Strategy 3- Provide Accessible and Friendly City Services:
1. Continue to tweak rental licensing program.
2. Get Truth In Housing Guidelines updated.
3. Continue to educate property
owners on the new Rental
FY 2013FY 2014
Inspection Point System so they
FY 2013ApprovedApprovedPercent
pass inspections the first time.
ActualBudgetBudgetChange
REVENUES:
License, permits, charges $ 158,202 $ 126,200 $131,500 4.20%
EXPENDITURES:
Salaries/Wages/Benefits $ 154,209 $ 150,015 $158,230 5.48%
Materials, Supplies & Services 6,709 7,580 7,558 -0.29%
$ 160,918 $ 157,595 $165,788 5.20%
NET TAX AND GENERAL
REVENUE SUPPORTED$ 2,716 $ 31,395 $ 34,288 9.21%
PERSONNEL:
Number of FTE positions1.821.821.82
2014 BUDGET
85
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Community Services – Miscellaneous Community Inspection
PROGRAM SUMMARY
The Miscellaneous Community Inspection program of the Community Services Department responds to general
nuisance complaints from Hopkins citizens. Track responses to citizens and results of the complaint.
MAJOR OBJECTIVES TO BE
FY 2013FY 2014
ACCOMPLISHED IN 2014:
FY 2013ApprovedApprovedPercent
Goal 1, Strategy 3- Provide Accessible and
ActualBudgetBudgetChange
Friendly City Services:
REVENUES:
1. Continue with spring and fall sweeps and
Citations, charges for service$ 11,725 $ 8,350 $ 8,350 0.00%
respond to citizen complaints in a prompt
and courteous manner.
EXPENDITURES:
2. Send out newsletter in spring regarding
Salaries/Wages/Benefits$ 75,814 $ 75,136 $ 77,532 3.19%
sweeps potential violations.
Materials, Supplies & Services 966 3,772 3,733 -1.03%
$ 76,780 $ 78,908 $ 81,265 2.99%
NET TAX AND GENERAL
REVENUE SUPPORTED$ 65,055 $ 70,558 $ 72,915 3.34%
PERSONNEL:
Number of FTE positions0.860.860.86
PROGRAM:
Community Services – Vacant Property Management
PROGRAM SUMMARY
The Vacant Property Management program of the Community Services Department
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Continue to educate mortgage banks, property managers, realtors and vacant property owners on why we
want them to register their property.
2. Send out enforcement letters and billings.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
REVENUES:
Property Registrations $ 7,500 $ 10,000 $ 10,000 0.00%
EXPENDITURES:
Salaries/Wages/Benefits $ 1,969 $ 1,966 $ 2,034 3.46%
Materials, Supplies & Services - 2,700 2,685 -0.56%
$ 1,969 $ 4,666 $ 4,719 1.14%
NET TAX AND GENERAL
-0.99%
REVENUE SUPPORTED$ (5,531)$(5,334) $(5,281)
PERSONNEL:
Number of FTE positions0.020.020.02
2014 BUDGET
86
CITY OF HOPKINS
POLICE BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
Intergovernmental$243,884$301,853$324,590$278,000$283,0001.80%
Licenses98,88195,80192,41796,00096,000
Court Fines/Forfeitures40,27598,06892,36920,00050,000150.00%
Penalties6106656851,0001,000
Current Service47,99034,21938,88042,00048,00014.29%
Miscellaneous6,17531,10414,3811,5001,500
Expenditures
Salaries, Wages and Benefits
Salaries and Wages2,831,7192,831,9482,769,7662,786,6272,857,2892.54%
Fringe Benefits1,001,7731,005,665999,8101,000,5821,036,9213.63%
Materials, Supplies and Services
Professional & Technical Services95,547152,153139,26093,96494,2900.35%
Utilities and Maintenance124,819134,33357,457105,67094,370-10.69%
Operations90,108105,59581,93087,68689,4081.96%
City Support Services103,383116,216115,352128,452124,501-3.08%
Supplies and Materials185,183192,951188,925162,040157,715-2.67%
Capital Outlay
Office Furniture and Equipment - - - - -
Equipment - - - - -
Total Expenditures4,432,5324,538,8614,352,4994,365,0214,454,4942.05%
Indirectly Funded Amount3,994,7183,977,1503,789,1783,926,5213,974,9941.23%
2014 BUDGET
87
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Police – Administration
PROGRAM SUMMARY
To be recognized as a progressive law enforcement agency, striving to enhance the quality of life for all citizens.
We seek to collaborate with all stakeholders to continually improve our community. Hopkins Police Department will
recruit, hire, and retain the most qualified personnel to fulfill this vision.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. To provide effective, efficient, and professional police services to the community.
2. Continue to produce the highest ethical standards and transparent police department.
3. Create trust and partnerships with our multi-cultural community.
4. Promote a proactive, problem-solving culture that focuses on crime prevention.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
REVENUES:
Federal Grants $ 25,669 $ - $ - 0.00%
Miscellaneous revenues 7,465 - - 0.00%
Total Revenues 33,134 - - 0.00%
EXPENDITURES:
Salaries/Wages/Benefits388,242
$ $ 3 96,396$ 3 92,448-1.00%
Materials, Supplies & Services199,344$
$ 1 31,041$ 1 24,163-5.25%
$ 587,586 $ 527,437 $ 516,611
NET TAX AND GENERAL
REVENUE SUPPORTED $ 554,452 $ 527,437 $ 516,611 -2.05%
PERSONNEL:
Number of FTE positions3.153.152.15
2014 BUDGET
88
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Police –Patrol
PROGRAM SUMMARY
FY 2013FY 2014
To provide public safety by reducing crime,
FY 2013ApprovedApprovedPercent
enhancing the quality of life for all citizens,
ActualBudgetBudgetChange
while working collaboratively with all
REVENUES:
stakeholders in the community.
Licenses $ 6,607 $ 10,000 $ 10,000 0.00%
Intergovernmental Revenue 298,921 278,000 283,000 1.80%
MAJOR OBJECTIVES TO BE
Fines & Forfeits 93,054 21,000 51,000 142.86%
ACCOMPLISHED IN 2014:
Charges for Service 20,825 15,000 15,000 0.00%
Misecllaneous 5,416 1,000 1,000 0.00%
1. Provide the highest level of professional
$ 424,823 $ 325,000 $ 360,000 10.77%
customer service to the public with each
EXPENDITURES:
and every contact.
Salaries/Wages/Benefits $2,422,069 $2,350,932 $2,497,847 6.25%
2. Create trust and partnerships with our
Materials, Supplies & Services 283,040 276,305 282,729 2.32%
multi-cultural community.
$2,705,109 $2,627,237 $2,780,576 5.84%
3. Provide proactive criminal enforcement
through intelligence-lead policing efforts.
NET TAX AND GENERAL
4. Committed to identifying and solving
5.14%
REVENUE SUPPORTED $2,280,286 $2,302,237 $2,420,576
problems through building positive
community partnerships
PERSONNEL:
Number of FTE positions22.5523.5523.6
PROGRAM:
Police – SWAT Team
PROGRAM SUMMARY
The Special Weapons and Tactics team (SWAT) of the Hopkins Police Department will provide tactical and rescue
operations in high-risk situations, and will receive the highest level of training possible.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Committed to the highest level of training standards and performance standards.
2. Build upon strong working relationships with other consortium SWAT members and partners.
3. Continue to be a leader in the consortium of SWAT teams.
FY 2013FY 2014
FY 2013rovedrovedPercent
AppApp
ActualBudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits49,349$ -4.74%50,382
$ $ 5 2,890
Materials, Supplies & Services36,736$ $ -6.70%19,333
$ 20,721
$ 86,085 $ 73,611 $ 69,715
NET TAX AND GENERAL
REVENUE SUPPORTED $ 86,085 $ 73,611 $ 69,715 -5.29%
PERSONNEL:
Number of FTE positions0.50.50.45
2014 BUDGET
89
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Police – Reserves
PROGRAM SUMMARY
The Hopkins Police Reserve Unit provides civilian volunteers with exceptional training to assist the police
department with civic events, community-building and outreach efforts.
FY 2013FY 2014
MAJOR OBJECTIVES TO BE
FY 2013ApprovedApprovedPercent
ACCOMPLISHED IN 2014:
ActualBudgetBudgetChange
1. Continue to recruit individuals with diverse
REVENUES:
backgrounds.
Charges for service $ 688 $ - $ - 0.00%
2. Continue to supplement uniformed patrol
with calls for service and problem-solving
EXPENDITURES:
efforts.
Salaries/Wages/Benefits7,118$ 6,713$ 7,162$ 6.69%
3. Provide leadership training for Reserve
Materials, Supplies & Services4,317$ 8,449$ 8,424$ -0.30%
Command Staff.
$ 11,435 $ 15,162 $ 15,586
4. Utilize Reserve personnel whenever
NET TAX AND GENERAL
feasible to alleviate uniformed patrol calls 2.80%
REVENUE SUPPORTED $ 10,747 $ 15,162 $ 15,586
for service.
PERSONNEL:
Number of FTE positions0.050.050.05
PROGRAM:
Police – Investigations
PROGRAM SUMMARY
The Investigations Division of the Police Department conducts thorough criminal investigations on all criminal
activity that has occurred in Hopkins, while working with other police agencies to identify suspects and work
collaboratively.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Continue professional development by training officers in the Investigations Division of the Hopkins Police
Department.
2. Continue to problem solve and reduce crime through crime analysis and intelligence-lead policing.
3. Work in partnership with other law enforcement agencies to identify crime trends and patterns on a local and
regional level.
4. Continue to work in partnership with all divisions within the Police Department.
5. Continue to work in partnership with
FY 2013FY 2014
the County Attorney’s Office to
FY 2013ApprovedApprovedPercent
successfully prosecute individuals
ActualBudgetBudgetChange
involved in criminal behavior.
REVENUES:
Charges for service $ 688 $ - $ - 0.00%
EXPENDITURES:
Salaries/Wages/Benefits$ 7,118$ 6,713$ 6.69%7,162
Materials, Supplies & Services4,317$ $ 8,449$ -0.30%8,424
$ 11,435 $ 15,162 $ 15,586
NET TAX AND GENERAL
REVENUE SUPPORTED $ 10,747 $ 15,162 $ 15,586
2.80%
PERSONNEL:
Number of FTE positions0.050.050.05
2014 BUDGET
90
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Police – Southwest Hennepin Drug Task Force
PROGRAM SUMMARY
The Southwest Hennepin Drug Task Force is a multi-jurisdictional unit that conducts investigations of illegal drug
activity by developing suspect information from citizens, utilizing confidential informants, search warrants,
surveillance, and other covert activities.
MAJOR OBJECTIVES TO BE
FY 2013FY 2014
ACCOMPLISHED IN 2014:
FY 2013ApprovedApprovedPercent
1. Continue to work jointly with the
ActualBudgetBudgetChange
Criminal Investigations Unit and Focus
REVENUES:
Unit to identify suspects engaged in
Charges for service $ - $ 15,000 $ 15,000 0.00%
criminal activity.
EXPENDITURES:
2. Work with all divisions of the Police
Salaries/Wages/Benefits $ 99,798 $ 113,272 $ 115,897 2.32%
Department and communicate current
Materials, Supplies & Services 1,408 1,196 6,732 462.88%
crime trends and/or possible suspects
$ 101,206 $ 114,468 $ 122,629 7.13%
residing in the City.
3. Continue to work nuisance property and
NET TAX AND GENERAL
crime free multi-housing issues with the
8.20%
REVENUE SUPPORTED$ 101,206 $ 99,468 $ 107,629
Police Services Liaison to remove
problem tenants from units who
PERSONNEL:
continue to use illegal drugs.
Number of FTE positions0.950.951
PROGRAM:
Police – Pawn Shop Management
PROGRAM SUMMARY
The Pawn Shop Management program of the Police Department maintains computerized records of pawnshop
transactions as required by City ordinance, checks transactions for the presence of reported stolen property and
assists other departments in recovering stolen property located in Hopkins pawnshops.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Conduct at least one random inventory and compliance check.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
REVENUES:
Licenses $ 5,000 $ 5,000 $ 5,000 0.00%
Charges for service 17,367 12,000 18,000 50.00%
$ 22,367 $ 17,000 $ 23,000 35.29%
EXPENDITURES:
Salaries/Wages/Benefits $ 2,311 $ 3,182 $ 3,386 6.41%
Materials, Supplies & Services 138 153 144 -5.88%
$ 2,449 $ 3,335 $ 3,530 5.85%
NET TAX AND GENERAL
42.48%
REVENUE SUPPORTED $ (19,918) $ (13,665) $ (19,470)
PERSONNEL:
Number of FTE positions0.050.050.05
2014 BUDGET
91
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Police – Crime Prevention Specialist
PROGRAM SUMMARY
The Police Services Liaison is responsible for presenting and coordinating outreach and crime prevention
programs including Neighborhood Watch, National Night Out, Crime-free Multi-housing and classroom instruction
of Project Alert. In addition, the Police Services Liaison administers the alarm program, nuisance property
program, review and revisions of various ordinances and grant research, application and administration and is the
staff liaison to SCIP, One Voice, HBCA, Rental Community Engagement Program and other committees.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Increase participation in Crime Free Multi-Housing program & Neighborhood Watch.
2. Partner with businesses and neighborhoods to reduce crime.
3. Coordinate information sharing with Police/city staff regarding graffiti, nuisance property and other quality of
life issues.
4. Coordinate efforts with Joint Community Police Partnership (JCPP) Community Liaison.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudetBudetChane
ggg
REVENUES:
Licenses $ 4,167 $ 5,000 $ 5,000 0.00%
Donations 1,500 500 500 0.00%
$ 5,667 $ 5,500 $ 5,500 0.00%
EXPENDITURES:
Salaries/Wages/Benefits $ 71,533 $ 89,479 $ 92,726 3.63%
Materials, Supplies & Services 17,724 17,853 14,668 -17.84%
$ 89,257 $ 107,332 $ 107,394 0.06%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 83,590 $ 101,832 $ 101,894 0.06%
National Night Out
PERSONNEL:
Number of FTE positions0.850.850.85
New American Academy Cops ‘n Kids Fishing
2014 BUDGET
92
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Police – Support Services
PROGRAM SUMMARY
This division of the Police Department provides the public, police personnel and other law enforcement agencies
with police data requested by mail, telephone and in person. Support Services personnel strives for excellence in
quality and accuracy of all police data while managing our Records Management System (RMS), entering,
modifying, and quality checking all police records. This division generates state and federal mandated reports,
transcribes and processes reports and correspondence and maintains records in accordance with state and local
guidelines.
MAJOR OBJECTIVES TO BE
FY 2013FY 2014
ACCOMPLISHED IN 2014:
FY 2013ApprovedApprovedPercent
1. Continue to learn new RMS system
ActualBudgetBudgetChange
(LETG) while seeking to refine processes
REVENUES:
for better efficiency of records
Licenses $ 4,167 $ 5,000 $ 5,000 0.00%
maintenance.
Donations 1,500 500 500 0.00%
2. Train on new RMS reporting software to
$ 5,667 $ 5,500 $ 5,500 0.00%
EXPENDITURES:
develop reports to provide more data to
Salaries/Wages/Benefits $ 71,533 $ 89,479 $ 92,726 3.63%
the public.
Materials, Supplies & Services 17,724 17,853 14,668 -17.84%
3. Continue to provide weekly crime
$ 89,257 $ 107,332 $ 107,394 0.06%
statistics and learning additional crime
analysis software and mapping tools
NET TAX AND GENERAL
0.06%
REVENUE SUPPORTED $ 83,590 $ 101,832 $ 101,894
PERSONNEL:
Number of FTE positions0.850.850.85
PROGRAM:
Police – Systems Management
PROGRAM SUMMARY
The Systems Management program of the Police Department is under the supervision of the city’s IT department
who oversees the maintenance of all police computer system networks, and state communications interfaces.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Work to integrate the police department network with the city’s network.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
EXPENDITURES:
Materials, Supplies & Services23,987$
$ 6 5,855$ 4 9,501-24.83%
NET TAX AND GENERAL
REVENUE SUPPORTED$ 23,987-24.83%
$ 6 5,855$ 4 9,501
PERSONNEL:
Number of FTE positions000
2014 BUDGET
93
CITY OF HOPKINS
FIRE BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
Licenses & Permits$860$5,070$830$3,500$3,500
State Aid65,03967,16994,84370,00090,00028.57%
Federal Grant3,67536,735164,290 - -
County Grant - - - - -
Administrative Citations - -300 - -
Current Service4,40775,4727,5933,0003,000
Donations8,5007,000100 - -
Miscellaneous1,7407,0004,046 - -
84,221198,446272,00276,50096,50026.14%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages356,070385,935401,146344,385368,9547.13%
Fringe Benefits151,666147,708188,021162,670188,99616.18%
Materials, Supplies and Services
Professional & Technical Services11,57328,00238,27127,14224,500-9.73%
Utilities and Maintenance59,35964,54368,81058,20058,8001.03%
Operations61,07366,15258,97064,38563,910-0.74%
City Support Services105,101103,907124,866147,676139,430-5.58%
Supplies and Materials92,847149,132219,057100,400100,125-0.27%
Capital Outlay
Equipment -3,891 - - -
Total Expenditures837,689949,2691,099,142904,858944,7154.40%
Indirectly Funded Amount753,468750,823827,140828,358848,2152.40%
The Fire Department is made up of two programs. They are Fire Prevention/Suppression
and Emergency Preparedness.
2014 BUDGET
94
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Fire – Fire Department
PROGRAM SUMMARY
The Fire Department includes Emergency Medical Services (EMS), Fire Prevention/Suppression programs. The
EMS program supports the Police Department in managing responses to medical emergencies. The Fire
Department responds to all life threatening situations and when there are no police officers available to respond.
Fire suppression is the response to all fires, hazardous materials, special hazards and special rescue incidents in
the city and fire prevention is the
FY 2013FY 2014
enforcement of the fire code, and the review
FY 2013ApprovedpprovedPercent
A
and inspection of new construction. It also
ctualBudetBudetChane
Aggg
provides for public education and files
REVENUES:
reports with the State Fire Marshall on
Licenses & Fines $ 1,130 $ 3,500 $ 3,500 0.00%
department activity, property loss or death
Intergovernmental Revenue 262,937 70,000 90,000 28.57%
due to fire emergencies.
Charges for Service 7,593 3,000 3,000 0.00%
Donations 343 - - 0.00%
MAJOR OBJECTIVES TO BE
$ 272,003 $ 76,500 $ 96,500 26.14%
ACCOMPLISHED IN 2014:
EXPENDITURES:
1. Develop Long Term Strategic and
Salaries/Wages/Benefits $ 589,168 $ 507,055 $ 557,950 10.04%
Marketing plan for the department.
Materials, Supplies & Services 528,119 405,288 395,087 -2.52%
2. Continue Home Fire Prevention
$1,117,287 $ 912,343 $ 953,037 4.46%
Inspection in accordance with the fire
prevention grant.
NET TAX AND GENERAL
3. Work with Police Department and School
REVENUE SUPPORTED$ 845,284 $ 835,843 $ 856,537 2.48%
District on the second summer safety
camp.
PERSONNEL:
Number of FTE positions1.251.251.25
Volunteer Firefighters353535
PROGRAM:
Fire – Emergency Preparedness
PROGRAM SUMMARY
The Emergency Preparedness program provides the community with preparedness, mitigation, response, and
recovery from natural and technological disasters including acts of terrorism. The emergency preparedness
program is designed to provide training for all employees through partnerships with the Federal Emergency
Management Agency, Minnesota Division of Emergency Management, and Hennepin County Emergency
Preparedness. Training is accomplished through mock drills and simulated emergency situations, along with
specialized training.
FY 2013FY 2014
MAJOR OBJECTIVES TO BE
FY 2013ApprovedApprovedPercent
ACCOMPLISHED IN 2014:
ActualBudgetBudgetChange
1. Prepare Table Top for city staff
EXPENDITURES:
and Police and Fire Command
staff Materials, Supplies & Services2,335$ 3,965$ 3,128$ -21.11%
2. Establish forms for EOC and
equip EOC for operations.
NET TAX AND GENERAL
3. Update Emergency Operations -21.11%
REVENUE SUPPORTED$ 2,335$ 3,965
$ 3 ,128
Plan. (EOP)
PERSONNEL:
Number of FTE positions000
2014 BUDGET
95
CITY OF HOPKINS
PUBLIC WORKS BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
Licenses and Permits$14,980$9,730$18,970$9,415$9,415
Intergovernmental135,049137,082139,154130,000130,000
Charges for Services6,9943,3435,6732,7502,750
Other Miscellaneous4,7336,2875,6124,4004,6004.55%
Sales of Fixed Assets -848 - - -
Expenditures
Salaries, Wages and Benefits
Salaries and Wages4.17%
1,213,645 1,157,874 1,199,562 1,176,990 1,226,018
Fringe Benefits2.18%
480,473 445,319 470,328 467,647 477,822
Materials, Supplies and Services
22.53%
Professional & Technical Services 221,980 200,950 197,568 244,100 299,100
Utilities and Maintenance1.70%
428,277 374,627 421,656 412,900 419,900
Operations (3,399) (158)29.11%
240 12,880 16,630
City Support Services-9.40%
156,584 161,888 140,557 162,135 146,889
Supplies and Materials0.89%
314,120 288,873 393,178 319,350 322,185
Capital Outlay
Buildings & Improvements -
- - - -
Equipment-
7,277 11,031 - 5,600
Total Expenditures4.23%
2,818,958 2,629,372 2,834,119 2,796,002 2,914,144
Reimbursed Expenditures (550,799)
(537,760) ( 545,140) ( 538,000) ( 538,000)
Net Total Expenditures5.23%
2,281,198 2,078,574 2,288,980 2,258,002 2,376,144
Indirectly Funded Amount5.59%
2,119,442 1,921,283 2,119,571 2,111,437 2,229,379
The Public Works Department is made up of eight programs. They are Buildings,
Equipment Services, Administration, Engineering, Streets, Snow Removal, Parks
and Tree Service.
2014 BUDGET
96
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Public Works – Buildings
PROGRAM SUMMARY
The Building Maintenance Department of Public Works is responsible for the maintenance and repair of all City
Buildings. The public works buildings budget covers the entire public works complex. The buildings and equipment
are maintained by in house maintenance
FY 2013FY 2014
personnel and the custodial duties by a
FY 2013ApprovedApprovedPercent
contract cleaner.
ActualBudgetBudgetChange
EXPENDITURES:
MAJOR OBJECTIVES TO BE
Salaries/Wages/Benefits $ 37,150 $ 36,004 $ 37,222 3.38%
ACCOMPLISHED IN 2014:
Materials, Supplies & Services 74,340 68,984 66,409 -3.73%
Reimbursed Expenditures (70,000) (70,000) (70,000)0.00%
1. Maintain PW building to assure a safe
$ 41,490 $ 34,988 $ 33,631
and comfortable environment for all City
NET TAX AND GENERAL
employees at the lowest cost to the
REVENUE SUPPORTED$ 41,490 $ 34,988 $ 33,631 -3.88%
taxpayer.
PERSONNEL:
Number of FTE positions0.40.40.4
PROGRAM:
Public Works – Equipment Services
PROGRAM SUMMARY
The Equipment Services program of the Public Works Department provides maintenance and repair of all City
vehicles and equipment. Equipment Services is responsible for writing specifications and the purchasing of City
Vehicles. It also is in charge of the disposal of surplus vehicles and equipment. It is the goal of Equipment Services
to provide a quality and cost effective service to all cities departments for all their equipment needs.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Continue aggressive
maintenance and repair of all city
FY 2013FY 2014
equipment.
FY 2013ApprovedApprovedPercent
2. Purchase of ¾ Ton Plow Truck,
ActualBudgetBudgetChange
a ½ Ton Dump Truck,
REVENUES:
Trucksteer, brush chipper, and a
Charges for service $ 150 $ 150 $ 150 0.00%
regenerative air sweeper.
EXPENDITURES:
Salaries/Wages/Benefits $203,904 $207,163 $216,072 4.30%
Materials, Supplies & Services 23,328 20,933 20,215 -3.43%
Reimbursed Expenditures (150,140) (143,000) (143,000)0.00%
Capital Expenditures - - 5,600 0.00%
$ 77,092 $ 85,096 $ 98,887 16.21%
NET TAX AND GENERAL
REVENUE SUPPORTED$ 76,942 $ 84,946 $ 98,737 16.24%
PERSONNEL:
Number of FTE positions2.352.352.35
2014 BUDGET
97
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Public Works – Administration
PROGRAM SUMMARY
The Administration program of the Public Works Department provides administrative direction, control and support
by the Public Works Director, reception and clerical for the following Public Works Department divisions:
Engineering Services; Building Services; Equipment Services; Parks/Forestry & Streets/Traffic; Water and Sewer
Utilities and Solid Waste Management.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Southwest Transitway (LRT) planning:
FY 2013FY 201
4
protect city interests and position
FY 2013pprovedApprovedPercent
A
Hopkins for Federal funding to
ctualBudetBudetChane
Aggg
mitigate LRT station impacts
EXPENDITURES:
2. Continue to analyze and respond to
Salaries/Wages/Benefits $167,280 $172,084 $171,521 -0.33%
opportunities to save energy and be
Materials, Supplies & Services 14,853 14,261 17,759 24.53%
more environmentally conscious while
Reimbursed Expenditures (148,000) (148,000) (148,000)0.00%
improving service quality and
$ 34,133 $ 38,345 $ 41,280
efficiency.
NET TAX AND GENERAL
3. Complete aggressive 2013 program of
REVENUE SUPPORTED$ 34,133 $ 38,345 $ 41,280 7.65%
street, utility, municipal building and
park system improvements.
PERSONNEL:
4. Complete Cottageville Park master
Number of FTE positions1.351.351.35
planning work and design of
associated storm water drainage
improvements
PROGRAM:
Public Works – Engineering
PROGRAM SUMMARY
The Engineering Division of the Public Works Department provides engineering services for the City. The
Engineering Division provides drafting, surveying, layout, design and other engineering services for the City, as well
as maintenance and updating of base maps, as-builts, and other miscellaneous map updating projects. This
division also acts as the primary liaison to
FY 2013FY 2014
consultants involved with construction
FY 2013ApprovedApprovedPercent
projects.
ActualBudgetBudgetChange
REVENUES:
MAJOR OBJECTIVES TO BE
Licenses $ 17,605 $ 8,000 $ 8,000 0.00%
ACCOMPLISHED IN 2014:
Charges for Service 128 100 100 0.00%
1. Continue to develop utility maps in
$ 17,733 $ 8,100 $ 8,100 0.00%
digitized format and apply to GIS
EXPENDITURES:
program.
Salaries/Wages/Benefits $166,878 $167,700 $174,472 4.04%
2. Continue field survey and inventory of
Materials, Supplies & Services $ 31,108 $ 29,303 $ 31,389
utility system for GIS application.
Reimbursed Expenditures (65,000) (65,000) (65,000)0.00%
3. Oversee implementation of the City’s
$132,986 $132,003 $140,861 6.71%
Capital Improvement Plan.
NET TAX AND GENERAL
7.15%
REVENUE SUPPORTED $115,253 $123,903 $132,761
PERSONNEL:
Number of FTE positions1.61.61.6
2014 BUDGET
98
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Public Works – Streets and Alleys
PROGRAM SUMMARY
The Streets Division of the Public Works Department provides maintenance of 55 miles of streets, 30 miles of
alleys and 10 parking lots (including parking ramp) within the City for convenient day-to-day use. Also provides
street lighting, traffic signs and signals, sidewalk repair, and special event support. Maintenance includes activities
such as sweeping, patching, seal coating and curb repair. Major maintenance is scheduled on a 6 year,
maintenance district rotation basis. Routine mill/patching/paving is accomplished throughout the City during the
summer season.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Street maintenance utilizing pavement management support information that includes prep seal coat areas
and contractual crack sealing.
2. Spring sweeping as weather permits, Mainstreet sweeping every three weeks, residential sweeping (spring,
summer and once in the fall).
3. Continued maintenance of storm water drainage systems.
4. Inspect and repair all defective sidewalks in district
5. Preventative patching, repairs to bituminous roadways.
6. Maintain sign and signal change outs, inventory signs, upgrade traffic controls and signals as required.
7. Mall maintenance including flags, refuse, decorations and banners, and streetlight painting.
8. Provide traffic control and logistical services for special events such as Raspberry Festival, Mainstreet Days,
National Night Out, etc., to
FY 2013FY 2014
support the City goal of
promoting and enhancing city
FY 2013ApprovedApprovedPercent
events.
ActualBudgetBudgetChange
REVENUES:
Licenses $ 1,365 $ 1,415 $ 1,415 0.00%
Intergovernmental Revenue 139,154 130,000 130,000 0.00%
Charges for Service 1,676 500 500 0.00%
$142,195 $131,915 $131,915 0.00%
EXPENDITURES:
Salaries/Wages/Benefits $401,365 $361,787 $369,383 2.10%
Materials, Supplies & Services $619,145 $628,612 $655,333 4.25%
Reimbursed Expenditures (112,000) (112,000) (112,000)0.00%
$908,510 $878,399 $912,716 3.91%
NET TAX AND GENERAL
4.60%
REVENUE SUPPORTED $766,315 $746,484 $780,801
PERSONNEL:
Number of FTE positions4.614.614.06
2014 BUDGET
99
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Public Works – Snow & Ice Removal
PROGRAM SUMMARY
The Snow & Ice Removal program of the Public Works Department provides snow and ice control services of 55
miles of streets, 33 miles of alleys and 9 parking lots (including parking ramp) and economic development
properties within the city for convenient day-
FY 2013FY 2014
to-day use, and to provide safe travel and
FY 2013ApprovedApprovedPercent
parking conditions.
ActualBudgetBudgetChange
REVENUES:
MAJOR OBJECTIVES TO BE
Charges for service $ 833 $ 500 $ 500 0.00%
ACCOMPLISHED IN 2014:
1. Complete plowing/sanding operations of
EXPENDITURES:
all city streets, alleys, parking lots and
Salaries/Wages/Benefits $153,136 $110,449 $130,406 18.07%
parking ramp with 10 hours.
2. Complete snow removal operations in Materials, Supplies & Services 82,188 72,174 75,147 4.12%
downtown areas/ramp/parking lots in
Capital Outlay 11,031 - - 0.00%
efficient manner to meet parking/traffic
$246,355 $182,623 $205,553 12.56%
flow demands.
3. Increase snow/ice maintenance activities
NET TAX AND GENERAL
on residential streets.
REVENUE SUPPORTED$245,522 $182,123 $205,053
12.59%
4. Utilize snow emergency policy to
maximize safety and snow removal
PERSONNEL:
efforts, while minimizing resident
Number of FTE positions1.231.231.18
conflicts.
PROGRAM:
Public Works – Park Maintenance & Improvements
PROGRAM SUMMARY
The Parks division of the Public Works Department provides for the maintenance of developed parks and grounds
adjacent to public buildings and right-of-ways, including, seeding, fertilizing and mowing of grass, maintenance of
all athletic fields and general playgrounds and maintenance of Shady Oak Beach. Maintenance of Co. Rd 3
median flowers and irrigation is provided. Maintenance of picnic facilities and trails, trash and rubbish removal from
parks is also included. Open skating and
FY 2013FY 2014
hockey areas are included. Open skating
FY 2013ApprovedApprovedPercent
and hockey areas are provided from
ActualBudgetBudgetChange
December through February for outdoor
REVENUES:
recreational purposes.
Charges for service $ 2,360 $ 1,500 $ 1,500 0.00%
Miscellaneous 5,077 4,400 4,600 4.55%
MAJOR OBJECTIVES TO BE
$ 7,437 $ 5,900 $ 6,100 3.39%
ACCOMPLISHED IN 2014:
EXPENDITURES:
1. Continue grounds maintenance of all
Salaries/Wages/Benefits $408,839 $440,676 $450,767 2.29%
parks including Shady Oak Beach,
Materials, Supplies & Services 220,117 240,098 248,167 3.36%
plus City Hall, 4 well houses, Public
$628,956 $680,774 $698,934 2.67%
Works garage and all other City
owned right-of-way.
NET TAX AND GENERAL
2. Provide open skating and hockey at
REVENUE SUPPORTED $621,519 $674,874 $692,834 2.66%
the following parks: Valley, Harley
Hopkins, Oakes, Central, Interlachen,
open skating only at Hilltop and
PERSONNEL:
Burnes.
Number of FTE positions5.095.095.24
2014 BUDGET
100
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Public Works – Forestry
PROGRAM SUMMARY
The Forestry Division of the Public Works Department provides for the maintenance of all trees. Through the
utilization of arboricultural practices, all trees on public property will be maintained in an acceptable condition or
removed as necessary to allow for a healthy environment for the urban forest along with providing safe passage for
pedestrian and vehicular traffic. Through utilization of tree inspectors residents will be consulted on tree related
problems and advised to the solutions. Reforestation of the urban forest is also an activity of this division.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Trim 12% of trees on city boulevards.
2. Replace trees on city property that were lost in 2014
3. Remove all diseased, dead, dying trees on public property.
4. Create an effective data base record keeping system that tracks forestry activities to better manage and
maintain public trees.
5. Provide for prompt customer service on requests for trimming and tree consultation
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
REVENUES:
Charges for service$ 818 $ - $ - 0.00%
EXPENDITURES:
Salaries/Wages/Benefits131,339$ 148,774$ 153,997$ 3.51%
Materials, Supplies & Services$ 9 2,750$ 8 5,000$ 9 8,28515.63%
$224,089 $233,774 $252,282
NET TAX AND GENERAL
REVENUE SUPPORTED $223,271 $233,774 $252,282 7.92%
PERSONNEL:
Number of FTE positions1.861.861.91
Tree trimming by staff
Trees damaged by disease and
marked for removal.
2014 BUDGET
101
CITY OF HOPKINS
RECREATION BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Expenditures
Salaries, Wages and Benefits
Salaries and Wages32,74934,30636,77145,17070,37355.80%
Fringe Benefits4,3514,5555,0584,9246,96141.37%
Materials, Supplies and Services
Operations150,736153,768157,347158,755162,6222.44%
Supplies and Materials100235 -300600100.00%
Capital Outlay
Improvements Other than Bldg - - - - -
Transfer Out - - - - -
Total Expenditures187,935192,864199,176209,149240,55615.02%
Indirectly Funded Amount187,935192,864199,176209,149240,55615.02%
The Recreation Department is made up of five main porgrams. They are Playground,
Ice Rink, Park Services, Joint Recreation and Skate Park.
2014 BUDGET
102
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Recreation – Playgrounds
PROGRAM SUMMARY
The popular summer playground program is provided to children at 11 locations throughout the cities of Hopkins
and Minnetonka. Activities include outdoor games, arts and crafts, a tiny tots program, and a summer adventure
club. The summer concludes with a carnival attended by children from all the playground sites.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. To develop, promote and provide quality recreational opportunities in anticipation of and in response to the
needs and interests of the Hopkins-Minnetonka community.
2. To develop staff related goals designed to build self-esteem in children participating in the program
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits17,925$ 21,417$ 21,992$ 2.68%
NET TAX AND GENERAL
2.68%
REVENUE SUPPORTED17,925$ 21,417$ 21,992$
PERSONNEL:
Number of Part-time positions222222
PROGRAM:
Recreation – Ice Rink Program
PROGRAM SUMMARY
Supervised outdoor ice rinks are provided at 14 locations throughout the cities of Hopkins and Minnetonka. Each
site is staffed with rink attendants from mid-December thru mid-February dependant on weather conditions. Ice
rinks are available for general skating, hockey and broomball. Approximately 30 staff are hired and trained to
supervise the outdoor ice rink program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. To provide quality customer service and facilities to ice rink users.
2. To ensure that all locations are adequately staffed for each scheduled day of operation
3. To hire and train a staff that is dedicated to providing quality customer service
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits10,539$ 13,113$ 15,295$ 16.64%
NET TAX AND GENERAL
REVENUE SUPPORTED10,539$ 13,113$ 15,295$16.64%
PERSONNEL:
Number of Part-time positions303030
2014 BUDGET
103
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Recreation – Park Service
PROGRAM SUMMARY
The Recreation Department hires and trains attendants to supervise park services at both Burnes and Valley
Parks. Attendants manage picnic reservations, maintain restroom facilities, provide recreational equipment and
keep overall site clean for park users.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. To provide quality customer service and facilities to park users.
2. To ensure that facilities are open and prepared for each scheduled permitted use
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits8,374$ 12,454$ 36,975$ 196.89%
NET TAX AND GENERAL
196.89%
REVENUE SUPPORTED8,374$ 12,454$ 36,975$
PERSONNEL:
Number of Part-time positions448
PROGRAM:
Recreation – Joint Recreation
PROGRAM SUMMARY
Programs for all ages are provided through the Joint Recreation division. Youth classes are offered in over 15
areas of interest including tennis, golf, swimming, ball skills, and arts & crafts. Youth sports leagues are offered in
basketball and soccer. Adult classes are offered in several areas of interest, and team sports are offered in soccer,
softball, basketball, volleyball, hockey, broomball and football. In addition, the joint recreation division oversees the
operation of Shady Oak Beach, attended by over 40,000 people each summer.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Implementation of a new “Buddy” system for children with special needs.
2. Expand summer “junior leader” program for children with special needs.
3. To expand non-school day program offerings.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
EXPENDITURES:
Materials, Supplies & Services155,469$ 2.52%
$ $1 55,000158,900
NET TAX AND GENERAL
REVENUE SUPPORTED155,469$2.52%
$ $1 55,000158,900
PERSONNEL:
Number of Part-time positions909090
2014 BUDGET
104
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Recreation – Overpass Skate Park
PROGRAM SUMMARY
The Overpass program provides skate boarders, bikers, and inline skate athletes, 10 years of age or older, with a
safe, fun, and challenging place to gather and practice their sport. The Overpass creates a healthy recreational
opportunity primarily for youth, and young adults. The Overpass is a seasonal operation, and one of only a few tier
II aggressive skate parks in the state of Minnesota. This unique park attracts a regional population in addition to
serving the residents of Hopkins.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
rd
1. To operate the park under a contractual operating agreement with 3 Lair Skate Parks.
2. To operate the park with favorable fees for resident and community partners.
3. To increase the number of Hopkins resident users and partner community (Minnetonka and St. Louis Park)
resident users.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits$ 4,8104,991$ 5,072$ 5.45%
Materials, Supplies & Services1,878$ 2,355$ 2,322$ -1.40%
$ 6,869 $ 7,165 $ 7,394
NET TAX AND GENERAL
REVENUE SUPPORTED$ 6,869 $ 7,165 $ 7,394 3.20%
PERSONNEL:
Number of FTE positions0.050.050.05
2014 BUDGET
105
CITY OF HOPKINS
ACTIVITY CENTER BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
Charges for Services$82,571$67,196$76,154$55,000$60,0009.09%
Contributions6,3696,0083,4046,0006,000
Total Revenues88,93973,20579,55861,00066,0008.20%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages166,337178,670197,852170,461174,9242.62%
Fringe Benefits54,41546,14264,49459,89066,76711.48%
Materials, Supplies and Services
Professional & Technical Services45,93636,38931,51732,70032,700
Utilities and Maintenance34,72330,91933,68131,75029,250-7.87%
Operations8,71311,28411,75811,90011,900
City Support Services11,87611,26112,2759,3339,3470.15%
Supplies and Materials14,98616,81818,49519,30020,1104.20%
Capital Outlay
Buildings & Structures - - - - -
Office Furniture and Equipment - - - - -
Other Equipment -2,996 - - -
Total Expenditures336,986334,478370,072335,334344,9982.88%
Indirectly Funded Amount248,047261,273290,514274,334278,9981.70%
The Activity Center Department is made up of two programs. They are
Community Use and Maintenance. Due to budget constraints, the center
is closed on Fridays unless there is a special event.
2014 BUDGET
106
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Activity Center – Programming
PROGRAM SUMMARY
The Activity Center Community Use program of the Public Works Department provides a facility for residents to use
for active or passive activities. Staff coordinates
FY 2013FY 201
4
all users of the Activity Center. The Hopkins
FY 2013ApprovedApprovedPercent
Activity Center also implements and coordinates
ActualBudgetBudgetChange
the Seasoned Adult Program, which is geared
REVENUES:
towards the over 50 Hopkins population.
Rent $ 27,824 $ 26,000 $ 26,000 0.00%
Charges for Service 47,602 28,500 25,000 -12.28%
MAJOR OBJECTIVES TO BE ACCOMPLISHED
Miscellaneous 15,110 8,500 18,500 117.65%
IN 2014:
$ 90,536 $ 63,000 $ 69,500 10.32%
1. Market the Hopkins Activity Center to the
EXPENDITURES:
over 50 Hopkins population.
Salaries/Wages/Benefits $232,877 $212,185 $223,062 5.13%
2. Develop partnerships with businesses, civic
Materials, Supplies & Services 63,425 64,674 66,435 2.72%
organizations, school district and faith
$296,302 $276,859 $289,497 4.56%
community.
3. Work with the Hopkins festivals and special
NET TAX AND GENERAL
events committees to promote events for the
REVENUE SUPPORTED $205,766 $213,859 $219,997 2.87%
over 50 population.
PERSONNEL:
Number of FTE positions3.03.03.0
PROGRAM:
Activity Center – Maintenance
PROGRAM SUMMARY
The Building Maintenance Department of Public Works is responsible for the Maintenance and repair of all City
Buildings. The Activity Center maintenance Budget covers the Hopkins Activity Center. In house maintenance
personnel and part time cleaning personnel maintain this Building.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Upgrade kitchen to bring it back to commercial use standards
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits29,469
$ $ 1 8,166$ 1 8,6292.55%
Materials, Supplies & Services44,857
$ $ 4 0,309$ 3 7,647-6.60%
$ 74,326 $ 58,475 $ 56,276
NET TAX AND GENERAL
REVENUE SUPPORTED$ 74,326 $ 58,475 $ 56,276
-3.76%
PERSONNEL:
Number of FTE positions0.20.20.2
2014 BUDGET
107
CITY OF HOPKINS
PLANNING BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
Permits and Licenses$ 1,370$ 1,005$ 1,970$ 1,000$ 1,000
Charges for Services4,0506,9332,6001,5002,00033.33%
Total Revenues5,4207,9384,5702,5003,00020.00%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages92,76993,43696,52496,82999,7172.98%
Fringe Benefits33,58933,86835,78936,12736,4800.98%
Materials, Supplies and Services
Professional & Technical Services1131002,9072,2502,250
Utilities and Maintenance249261135400400
Operations3,2217,4088,15010,80010,735-0.60%
City Support Services787677725777739-4.89%
Supplies and Materials1,6061,9512,4742,5001,870-25.20%
Total Expenditures132,335137,702146,704149,683152,1911.68%
Reimbursed Expenditures
(20,000) (20,000) (20,000) (20,000) (20,000)
Net Total Expenditures112,335117,702126,704129,683132,1911.93%
Indirectly Funded Amount106,915109,764122,134127,183129,1911.58%
The Planning and Economic Development Department is made up of thee programs. They are Zoning
Activities & Enforcement, Sign & Fence Permits and Miscellaneous Planning.
2014 BUDGET
108
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Planning & Community Development – Zoning Activities, Planning & Enforcement
PROGRAM SUMMARY
The Zoning Activities & Enforcement Program of the Planning & Economic Development Department provides
administration and enforcement of locally approved Zoning Ordinance and Comprehensive Plan. Provides
administration and inspection of signs and fences and prepares various planning documents and reports necessary
to ensure orderly development/redevelopment of City.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Continue to examine if properties should be re-zoned to Mixed-Use
2. Research and develop a policy to ensure that new developments have a bike and pedestrian-friendly design
3. Process sign & fence permit requests in a timely and expedient manner
4. Provide staff assistance to Planning Commission
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
REVENUES:
Licenses & Permits $ 4,570 $ 2,500 $ 3,000 20.00%
EXPENDITURES:
Salaries/Wages/Benefits $132,313 $132,956 $136,197 2.44%
Materials, Supplies & Services 14,391 16,727 15,994 -4.38%
Reimbursed Expenditures (20,000) (20,000) (20,000)0.00%
$126,704 $129,683 $132,191
NET TAX AND GENERAL
1.58%
REVENUE SUPPORTED $122,134 $127,183 $129,191
PERSONNEL:
Number of FTE positions1.351.351.35
2014 BUDGET
109
CITY OF HOPKINS
COMMUNITY DEVELOPMENT BUDGET
Revenues and Expenditures
Projected
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
-0.67%
Miscellaneous$ -$ -$ -$ 8 8,900$ 8 8,300
Expenditures
Salaries, Wages and Benefits
Salaries and Wages-0.78%
5 6,777 5 8,826 6 4,902 6 0,884 6 0,410
Fringe Benefits-0.53%
1 9,123 2 2,564 2 1,091 2 2,685 2 2,565
Materials, Supplies and Services
Professional & Technical Services 6 13 4 2 4 5 6 00 6 00
Operations
2 89 2 32 1 ,736 2 ,625 2 ,625
City Support Services
1 ,086 1 ,033 1 ,173 1 ,232 1 ,210-1.79%
Supplies and Materials
5 20 9 17 8 21 9 00 8 40-6.67%
Total Expenditures-0.76%
7 8,408 8 3,614 8 9,768 8 8,926 8 8,250
Indirectly Funded Amount
$ 7 8,408$ 8 3,614$ 8 9,768$ 2 6$ (50)-292.31%
The Community Development budget accounts for expendiutres used to promote and enhance
the community of Hopkins.
2014 BUDGET
110
CITY OF HOPKINS
FUND 101 – GENERAL FUND
PROGRAM:
Community Development
PROGRAM SUMMARY
Promotion and development of housing programs and activities for City property owners and residents. Staff
st
Time Home Buyer Mortgage Program, Image Awards, Housing
support of housing programs such as 1
Improvement Areas and Livable Communities Program. Assist in implementation of the Engaging Raspberry
Renters project.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Continue promotion and support of various housing programs and initiatives. Investigate funding for SW LRT
station area (and other key parcels) redevelopment, including Hennepin County Transit Orientated
Development (TOD) program and Met Council Livable Communities Demonstration Account.
2. Continue to provide staff support to HAMA, SW LRT TIC, SCIP and other collaborative efforts.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
REVENUES:
Miscellaneous $ 89,767 $ 88,900 $ 88,300 -0.67%
EXPENDITURES:
Salaries/Wages/Benefits $ 85,993 $ 83,569 $ 82,975 -0.71%
Materials, Supplies & Services 3,774 5,357 5,275 -1.53%
$ 89,767 $ 88,926 $ 88,250
NET TAX AND GENERAL
-292.31%
REVENUE SUPPORTED$ - $ 26 $ (50)
PERSONNEL:
Number of FTE positions0.850.850.85
2014 BUDGET
111
CITY OF HOPKINS
STATE CHEMICAL ASSESSMENT BUDGET
Revenues and Expenditures
Special Revenue Fund 203
Projected
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
Intergovernmental $ 106,285
$ 40,615$ 61,443$ 45,000$ 45,000
Refunds & Reimbursements 14,482 4,091 10,309 - -
Total Revenues
120,767 44,706 71,752 45,000 45,000
Expenditures
Salaries, Wages and Benefits
Salaries and Wages-0.08%
39,512 30,181 33,643 37,200 37,171
Materials, Supplies and Services
Professional & Technical Services 3,183 2,360 2,335 2,000 2,000
Utilities and Maintenance
6,173 3,073 - - -
Operations
24,277 23,571 20,935 - -
City Support Services
3,915 3,912 2,922 3,681 3,526-4.21%
Supplies and Materials8.68%
30,588 15,649 11,917 2,119 2,303
Capital Outlay
Computers
- - - - -
Other Equipment
- - - - -
Total Expenditures
107,649 78,746 71,752 45,000 45,000
Excess (deficiency) of revenue over
expenditures
13,118 ( 34,040) - ( 0) (0)
The State Chemical Assessment is supported by state aid for the purpose
of chemical assessment training and activity for the State of Minnesota.
2014 BUDGET
112
CITY OF HOPKINS
FUND 203 – CHEMICAL ASSESSMENT TEAM FUND
PROGRAM:
State Chemical Assessment Team
PROGRAM SUMMARY
The State Chemical Assessment Team program provides emergency response for assessment of chemical
hazards for the State of Minnesota and maintenance of state owned equipment for emergency response and
training of personnel. Responding as requested by the State Duty Officer to the counties of Hennepin, Scott,
Carver, McLeod and Renville. The State of Minnesota will reimburse the City for up to $45,000 per year for the
training of personnel, maintenance of equipment, and purchase of supplies and equipment.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. To bring all Team Members from a Technician Level to the highest level attainable, Specialist.
2. To restructure and redefine chemical assessment team to meet the needs of the state, city and team members
needs.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
REVENUES:
Intergovernmental Revenue $ 71,752 $ 45,000 $ 45,000 0.00%
EXPENDITURES:
Salaries/Wages/Benefits $ 33,644 $ 37,200 $ 37,171 -0.08%
Materials, Supplies & Services 38,108 7,800 7,829 0.37%
$ 71,752 $ 45,000 $ 45,000
NET TAX AND GENERAL
REVENUE SUPPORTED$ - $ - $ - --
PERSONNEL:
Number of FTE positions000
2014 BUDGET
113
CITY OF HOPKINS
ECONOMIC AND COMMUNITY DEVELOPMENT BUDGET
Revenues and Expenditures
Special Revenue Fund 204
Projected
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
-31.45%
Property Taxes$ 122,754$ 173,009$ 399,706$ 225,000$ 273,980
Intergovernmental
6,800 424,264 7,500 - -
Interest earnings
18,600 27,838 30,630 3,000 2,000-93.47%
Charges for services
Miscellaneous-50.57%
19,409 421,274 23,263 12,000 11,500
Total Revenues
167,562 1,046,385 461,099 240,000 287,480
Expenditures
Salaries, Wages and Benefits
Salaries and Wages1.73%
120,444 122,612 125,379 124,744 126,906
Fringe Benefits0.89%
48,955 52,092 44,662 44,493 44,891
Materials, Supplies and Services
-14.00%
Professional & Technical Services 26,624 83,060 64,860 61,450 52,850
Utilities and Maintenance76.92%
799 833 1,029 650 1,150
Operations-6.25%
11,242 11,748 10,315 6,400 6,000
City Support Services-2.59%
29,505 30,482 26,475 26,477 25,791
Supplies and Materials18.75%
1,424 1,827 1,417 1,600 1,900
Capital Outla
y
Land Acquisition
- - - - -
Other Improvements
- - - - -
Total Expenditures-2.38%
238,992 302,655 274,137 265,814 259,488
Reimbursed Expenditures (40,000)
(40,000) (40,000) (40,000) (40,000)
Net Total Expenditures-2.80%
198,992 262,655 234,137 225,814 219,488
Operating Transfer In (Out)
(61,000)
(61,000) (61,000) (61,000) (61,000)
Excess (deficiency) of Revenues over
Expenditures
(92,429) 722,731 165,962 (46,814) 6,992-114.94%
The Economic Development Fund was established to fund development and
redeveloment opportunities. Sources are derived from loans, grants and tax levy.
2014 BUDGET
114
CITY OF HOPKINS
FUND 204 – ECONOMIC DEVELOPMENT FUND
PROGRAM:
Project Development and Coordination
PROGRAM SUMMARY
Undertake development activities not
FY 2013FY 2014
directly funded by specific project budgets.
rovedArovedPercent
FY 2013Apppp
Meet with developers, property owners
ctualBudetBudetChane
Aggg
and business tenants to review possible
REVENUES:
redevelopment/development activities.
Property Taxes $ 399,706 $225,000 $ 273,980 21.77%
Recruit desirable businesses to locate in
Interest 30,630 2,000 2,000 0.00%
Hopkins. Explore developer incentives
Miscellaneous 30,535 11,000 11,000 0.00%
aimed at promoting sustainability and
$ 460,871 $238,000 $ 286,980 20.58%
active living.
EXPENDITURES:
Salaries/Wages/Benefits $ 65,422 $ 67,907 $ 68,512 0.89%
MAJOR OBJECTIVES TO BE
Materials, Supplies & Services $ 70,248 $ 26,975 $ 32,486
ACCOMPLISHED IN 2014:
Transfer Out 61,000 61,000 61,000 0.00%
1. Monitor income/expenditure of
$ 196,670 $155,882 $ 161,998 3.92%
Economic Development fund.
2. Prepare program budget.
NET TAX AND GENERAL
3. Facilitate redevelopment projects as
REVENUE SUPPORTED$264,201 $82,118 $124,982
()()()52.20%
directed by the City Council.
PERSONNEL:
Number of FTE positions0.40.650.65
PROGRAM:
Tax Increment Financing Program
PROGRAM SUMMARY
Undertake miscellaneous development activities funded through tax increment districts. Administer all districts.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Ensure districts are meeting legal and statutory requirements.
2. Continue to monitor all districts.
3. Coordinate development activities within districts.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
EXPENDITURES:
Salaries/Wages/Benefits $ 55,994 $ 55,217 $ 56,107 1.61%
Materials, Supplies & Services 10,897 12,198 11,492 -5.79%
Reimbursed Expenditures (40,000) (40,000) (40,000)0.00%
$ 26,891 $ 27,415 $ 27,599
NET TAX AND GENERAL
REVENUE SUPPORTED$ 26,891 $ 27,415 $ 27,599 0.67%
PERSONNEL:
Number of FTE positions0.50.50.5
2014 BUDGET
115
CITY OF HOPKINS
FUND 204 – ECONOMIC DEVELOPMENT FUND
PROGRAM:
Community Development Activity
PROGRAM SUMMARY
Promote the City of Hopkins by building on assets, including the small town feel, walkability and Hopkins as a
destination. Explore ways to enhance the sense of place through public art and directional signage.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Work towards the Council-approved goals and objectives.
2. Continue liaison role for City between both HBCA and Twin West Chamber.
3.
Work with Marketing Task Force to
FY 2013FY 2014
implement year four of the Think
rovedArovedPercent
FY 2013Apppp
Hopkins marketing plan.
ctualBudetBudetChane
Aggg
4.
Facilitate year three of Hopkins
REVENUES:
Artstreet.
Interest $ - $ 1,000 $ - -100.00%
Miscellaneous 228 1,000 500 -50.00%
$ 228 $ 2,000 $ 500 -75.00%
EXPENDITURES:
Salaries/Wages/Benefits $ 48,624 $ 46,113 $ 47,178 2.31%
Materials, Supplies & Services 21,202 22,404 23,713 5.84%
$ 69,826 $ 68,517 $ 70,891 3.46%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 69,598 $ 66,517 $ 70,391
5.82%
PERSONNEL:
Number of FTE positions0.250.450.45
th
PROGRAM:
8 Avenue Development
PROGRAM SUMMARY
thth
and Excelsior, the City of Hopkins will work towards transforming 8
In preparation for the SW LRT station at 8
Avenue in to a gateway to the downtown through redevelopment of existing property and the redesign of the
roadway.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Facilitate a redevelopment project on the former Park Nicollet clinic site.
th
2. Begin the design process for the 8 Avenue streetscape project.
3. Continue to explore the
redevelopment/reuse of the
FY 2013FY 2014
Johnson Building property.
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
EXPENDITURES:
Materials, Supplies & Services 1,750 35,000 20,000 -42.86%
Land Acquisition - - - --
$ 1,750 $ 35,000 $ 20,000
NET TAX AND GENERAL
REVENUE SUPPORTED $ 1,750 $ 35,000 $ 20,000 -42.86%
PERSONNEL:
Number of FTE positions000
2014 BUDGET
116
CITY OF HOPKINS
REAL ESTATE PURCHASES AND SALES BUDGET
Revenues and Expenditures
Special Revenue Fund 205
Projected
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
Miscellaneous$3,700$3,700$7,400$3,700$3,700
Interest6636014032,100150-92.86%
Total Revenues4,3634,3017,8035,8003,850
Expenditures
Materials, Supplies and Services
Professional & Technical Services - - - - -
Capital Outlay
Land Purchases - - - - -
Total Expenditures - - - - -
Net Revenues$4,363$4,301$7,803$5,800$3,850-33.62%
The Rreal Estate Purchases and Sales Fund records acquisitions and dsposition
of property with the proceeds used to improve city buildings.
2014 BUDGET
117
CITY OF HOPKINS
FUND 205 – REAL ESTATE PURCHASES & SALES FUND
PROGRAM:
Real Estate Purchases & Sales
PROGRAM SUMMARY
Undertake miscellaneous real estate activities for the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Continue to promote and advertise the sale of surplus lots to achieve the maximum sale price.
FY 2013FY 2014
ApprovedApprovedPercent
FY 2013
ActualBudgetBudgetChange
REVENUES:
Interest $ 403 $ 2,100 $ 150 -92.86%
License & Permits 7,400 3,700 3,700 0.00%
$ 7,803 $ 5,800 $ 3,850 -33.62%
EXPENDITURES:
Materials, Supplies & Services $ - $ - $ - --
NET TAX AND GENERAL
REVENUE SUPPORTED$ (7,803)$(5,800)$ (3,850)-33.62%
PERSONNEL:
Number of FTE positions000
2014 BUDGET
118
CITY OF HOPKINS
TIF DISTRICT 1-2 BUDGET
Revenues and Expenditures
Special Revenue Fund 211
Projected
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
Tax Increment
$ 52,736$ 58,172$ 5 8,172$ 58,000$ 58,000
Interest
562 186 2 70 100 100
Transfers In
- - - - -
Expenditures
Materials, Supplies and Services
Professional & Technical Services 1,254 463 5 35 1,000 1,000
Operations
19,086 14,594 1 3,880 2,000 2,000
Capital Outlay
TIF projects
75,000 - - - -
Total Expenditures
95,340 15,057 1 4,415 3,000 3,000
Transfers out for debt
- - - - -
Total Expenditures
95,340 15,057 1 4,415 3,000 3,000
Excess (deficiency) of Revenues
over Expenditures
(42,042) 43,301 4 4,027 55,100 55,100
The Tax Increment District 1-2 Fund is the redevelopment of former Suburban Chevrolet
property. The tax increment district is located in the Central Business District. The fund
records the use of tax increment receipts.
2014 BUDGET
119
CITY OF HOPKINS
FUND 211 – TAX INCREMENT DISTRICT 2-1 FUND
PROGRAM:
Redevelopment within Central Business District
PROGRAM SUMMARY
Redevelopment activity of property in the Central Business District (CBD), north and south of Mainstreet between
thth
and 12 Avenues.
11
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Assist in preparation of program budget and other required documentation.
2. Prepare required State Auditor Annual Reports.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
REVENUES:
Tax Increments $ 58,172 $ 58,000 $ 58,000 0.00%
Interest 270 100 100 0.00%
$ 58,442 $ 58,100 $ 58,100 0.00%
EXPENDITURES:
Transfers Out $ 14,415 $ 3,000 $ 3,000 0.00%
NET TAX AND GENERAL
0.00%
REVENUE SUPPORTED$(44,027)$(55,100)$(55,100)
PERSONNEL:
Number of FTE positions000
2014 BUDGET
120
CITY OF HOPKINS
PARKING BUDGET
Revenues and Expenditures
Special Revenue Fund 214
Projected
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
10.00%
Court Fines$ 21,901$ 22,420$ 2 2,207$ 20,000$22,000
Leased Parking
66,525 74,884 7 0,167 73,000 73,000
Interest Earned
1,190 788 4 88 1,000 1,000
Federal Grant
- - - - -
Total Revenues 92,86298,092 96,00094,000 2.13%
89,616
Expenditures
Salaries, Wages and Benefits
Salaries and Wages 2.77%41,523
36,791 38,125 3 8,948 40,402
Fringe Benefits10.26%
6,309 6,670 6 ,639 6,471 7,135
Materials, Supplies and Services
-3.90%
Professional & Technical Services 7,481 3,942 4 0,595 3,850 3,700
Utilities and Maintenance 24.95%18,280
14,496 18,412 2 5,114 14,630
Operations
345 696 7 01 1,000 750-25.00%
City Support Services -0.33%17,931
19,067 19,090 1 8,793 17,991
Supplies and Materials37.89%
3,694 5,430 9 ,202 4,750 6,550
Capital Outla
y
Other Improvements
26,055 - - - -
Total Expenditures114,238 139,99289,09492,364 95,869 7.60%
Excess (deficiency) of Revenues
over Expenditures(47,130) 4,906
(24,623) 5,728 131-97.33%
The Parking Fund records the receipt of parking permits and parking fines. The revenues are used
to offset the maintenance cost of the parking lots and parking ramp and to fund the parking enforcement
officer.
2014 BUDGET
121
CITY OF HOPKINS
FUND 214 – PARKING FUND
PROGRAM:
Parking Enforcement
PROGRAM SUMMARY
Manage and enforce parking rules and regulations. Ensure that parking is available for customers and parking
rules are followed.
FY 2013FY 2014
MAJOR OBJECTIVES TO BE FY 2013ApprovedApprovedPercent
ACCOMPLISHED IN 2014:
ActualBudgetBudgetChange
1. Monitor the effects of current
REVENUES:
parking enforcement efforts and
Fines & Forfeits $ 22,207 $ 20,000 $ 22,000 10.00%
recommend changes as
needed.
EXPENDITURES:
2. Continue to accurately account
Salaries/Wages/Benefits $ 44,245 $ 43,450 $ 45,162 3.94%
for fine revenues that result
Materials, Supplies & Services 18,433 15,918 16,033 0.72%
from parking enforcement.
$ 62,678 $ 59,368 $ 61,195
NET TAX AND GENERAL
REVENUE SUPPORTED$ 40,471 $ 39,368 $ 39,195 -0.44%
PERSONNEL:
Number of FTE positions0.720.720.72
PROGRAM:
Parking Operations
PROGRAM SUMMARY
Implement and manage parking recommendations by the City Council and the Parking Committee and follow-up on
any questions by the general public. Provide information to the Parking Committee and the City Council on items
of operation. Manage the parking as to provide the most convenient parking for customers.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Update parking brochure.
2. Promote marketing plan for permit parking and municipal ramp.
3. Review funding options for future
FY 2013FY 2014
maintenance of public lots.
FY 2013ApprovedApprovedPercent
4. Maintain and improve public
ActualBudgetBudgetChange
parking lots as needed.
REVENUES:
5.
Work with Public Works
Leases $ 70,167 $ 73,000 $ 73,000 0.00%
Department to complete analysis
Interest 488 1,000 1,000 0.00%
of public parking lots
$ 70,655 $ 74,000 $ 74,000 0.00%
EXPENDITURES:
Salaries/Wages/Benefits $ 1,342 $ 3,423 $ 3,496 2.13%
Materials, Supplies & Services 30,268 1,446 1,345 -6.98%
$ 31,610 $ 4,869 $ 4,841 -0.58%
NET TAX AND GENERAL
REVENUE SUPPORTED$(39,045)$(69,131) $(69,159)0.04%
PERSONNEL:
Number of FTE positions0.010.010.01
2014 BUDGET
122
CITY OF HOPKINS
FUND 214 – PARKING FUND
PROGRAM:
Parking Ramp
PROGRAM SUMMARY
Proper handling of all matters related to the operation and administration of the leased parking system for the ramp.
Implement recommendations by the City Council and the Parking Committee and follow-up on any questions by the
general public. Provide information to the Parking Committee and the City Council on items of operation. Manage
the parking as to provide the most convenient parking for customers.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Review funding options for future maintenance of parking ramp.
2. Maintain and improve parking ramp as needed.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
EXPENDITURES:
Materials, Supplies & Services 45,704 24,857 29,833 20.02%
Capital Expenditures - - - --
$ 45,704 $ 24,857 $ 29,833
NET TAX AND GENERAL
20.02%
REVENUE SUPPORTED$ 45,704 $ 24,857 $ 29,833
PERSONNEL:
Number of FTE positions000
2014 BUDGET
123
CITY OF HOPKINS
COMMUNICATIONS BUDGET
Revenues and Expenditures
Special Revenue Fund 217
Projected
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
Franchise Fees $252,707 $222,000 $235,000 5.86%
$ 2 10,050$231,472
Interest Earned
2,177 1,469 1 ,307 1,500 1,500
Total Revenue232,941254,014223,500236,500 5.82%
212,226
Expenditures
Salaries, Wages and Benefits
Salaries and Wages2.44%
26,138 25,154 2 5,567 25,653 26,279
Fringe Benefits0.72%
6,548 7,907 7 ,959 8,063 8,121
Materials, Supplies and Services
Professional & Technical Services 27,913 33,234 5 3,748 57,150 38,005-33.50%
Utilities and Maintenance
4,705 13,338 4 ,891 600 4,650675.00%
Operations1.75%
21,391 18,409 2 1,282 21,375 21,750
City Support Services1.75%
14,341 14,885 1 2,902 12,903 13,129
Supplies and Materials
3 08 2,046 1 ,057 600 600
Capital Outla
y
Office Furniture and Equipment 25,129 52,236 - 5,000 9,50090.00%
Transfer Out 86,92086,920 86,92086,920
86,920
Total Expenditures254,130214,327218,264208,954 -4.27%
213,393
Excess (deficiency) of Revenues
over Expenditures(21,188) 39,686
(1,167) 5,236 27,546426.09%
The Communication Fund (formerly known as the Cable fund) records the City's share of a five city joint
venture cable TV franchise administered under the Southwest Suburban Cable Commission.
2014 BUDGET
124
CITY OF HOPKINS
FUND 217 – COMMUNICATIONS FUND
PROGRAM:
Communication and Cable Liaison
PROGRAM SUMMARY
FY 2013FY 2014
Provide two-way communication between
FY 2013ApprovedApprovedPercent
the City and its residents, employees and
ActualBudgetBudgetChange
businesses; its civic, service, and fraternal
REVENUES:
organizations; and other communities and
Franchise Fees $207,881 $180,000 $192,000 6.67%
government agencies. Written, verbal and
Interest 628 1,000 1,000 0.00%
visual communication tools.
$208,509 $181,000 $193,000 6.63%
EXPENDITURES:
MAJOR OBJECTIVES TO BE
Salaries/Wages/Benefits $ 33,526 $ 33,716 $ 34,400 2.03%
ACCOMPLISHED IN 2014:
Materials, Supplies & Services $ 48,702 $ 44,547 $ 28,496 -36.03%
City Goal 3, Strategy 4: Citizen
Capital Expenditures $ - $ 5,000 $ 9,500 90.00%
Engagement Initiatives:
Transfer Out 86,920 86,920 86,920 0.00%
1. Continue to expand e-newsletter and
$169,148 $170,183 $159,316 -6.39%
Facebook.
2. Send out weekly e-Newsletter, Hopkins
NET TAX AND GENERAL
Connections, to listserv members.
(39,361) $(10,817) $(33,684)211.40%
REVENUE SUPPORTED$
PERSONNEL:
Number of FTE positions0.250.250.25
PROGRAM:
Newsletters
PROGRAM SUMMARY
Provide newsletter for the City and its residents, employees and businesses; its civic, service, and fraternal
organizations; and other communities and government agencies.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. City Goal 3: Take it to Them - Engage the Rental Community of Hopkins.
2. Increase newsletter distribution to rental properties.
FY 2013FY 2014
ApprovedApprovedPercent
FY 2013
ActualBudgetBudgetChange
EXPENDITURES:
Materials, Supplies & Services14,635$ 14,909$ 15,415$ 3.39%
NET TAX AND GENERAL
REVENUE SUPPORTED14,635$ 14,909$ 15,415$3.39%
PERSONNEL:
Number of FTE positions000
2014 BUDGET
125
CITY OF HOPKINS
FUND 217 – COMMUNICATIONS FUND
PROGRAM:
Web and Messaging
PROGRAM SUMMARY
Provide communication for the City and its residents, employees and businesses; its civic, service, and fraternal
organizations; and other communities and government agencies through a web site. Also maintain the “Ask the
City” line. Written, verbal and visual communication tools.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
City Goal 1, Strategy 3: Provide Accessible and Friendly City Services:
1. Increase interactivity on web site through one or more of the following:
Ability to make payments
FY 2013FY 2014
via the web
FY 2013ApprovedApprovedPercent
Customer Response
ActualBudgetBudgetChange
system
REVENUES:
Ability to fill out forms on
Franchise Fees $ 44,826 $ 42,000 $ 43,000 2.38%
the website
Interest 679 500 500 0.00%
$ 45,505 $ 42,500 $ 43,500 2.35%
EXPENDITURES:
Materials, Supplies & Services $ 30,544 $ 33,172 $ 34,223 3.17%
NET TAX AND GENERAL
REVENUE SUPPORTED$(14,961)$(9,328) $(9,277)-0.55%
PERSONNEL:
Number of FTE positions000
2014 BUDGET
126
CITY OF HOPKINS
DEPOT BUDGET
Revenues and Exenditure
ps
Special Revenue Fund 219
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
Intergovernmental$ -$ 6,000$ 15,000$ 15,000$ 15,000
-7.69%
Leases and Rentals 50,960 72,205 74,847 78,000 72,000
Charges for Service
2,175 8 - - -
Concessions & Merchandise Sales18.43%
12,081 175,298 224,341 188,000 222,650
Donations & Contributions66.67%
2,532 1,345 633 9,000 15,000
Private Foundation Grants
20,000 - - 15,000 5,000
Interest
43 75 19 - -
Miscellaneous
- 15,380 15,390 15,000 15,000
Transfer In
10,000 10,000 10,000 10,000 10,000
Total Revenues280,311 7.47%
97,791 340,229 330,000354,650
Expenditures
Salaries, Wages and Benefits
Salaries and Wages7.08%
57,833 130,329 168,370 145,484 155,789
Fringe Benefits10.42%
17,353 33,540 51,549 44,077 48,671
Materials, Supplies and Services
-1.33%
Professional & Technical Services 1,662 8,458 11,000 7,500 7,400
Utilities and Maintenance-9.21%
9,748 13,957 12,865 10,860 9,860
Operations-4.16%
4,264 7,830 6,607 10,231 9,805
City Support Services-0.60%
2,591 2,634 2,557 2,848 2,831
Supplies and Materials21.60%
7,721 84,864 101,033 96,300 117,100
Capital Outlay
Improvements
- 3,637 2,795 10,000 3,000-70.00%
Total Expenditures8.30%
101,172 285,247 356,776 327,300 354,456
Excess (deficiency) of Revenues
over expenditures
(3,381) (4,936) (16,547) 2,700 194-92.81%
The Depot Coffee House Fund accounts for the operations of the Youth Center, a chemical free environment for
area teens to socialize and the operations of the Coffee House which provides a service to the Youth and
those on the trail system.
2014 BUDGET
127
CITY OF HOPKINS
FUND 219 – DEPOT FUND
PROGRAM:
Depot Youth Project
PROGRAM SUMMARY:
Depot Mission
To provide a place of community and learning in which student involvement and
youth development are encouraged in a chemically-free environment
Depot Youth Project staffing and programs are funded primarily through admission fees, rentals, gifts and grants.
The Depot programs are intended to offer area youth creativity and leadership opportunities, strengthen youth
involvement in community activities, and nurture their growth and development as citizens through interaction with
peers, the public, and community partners. The Depot Board and The Partners Advisory Team, consisting of
students, community members, community business partners, City, Hopkins School District, Depot Youth
Foundation and Three Rivers Park District representatives, guide and support site and programming decisions..
The facility/grounds serve as a Trailhead for Three Rivers Park District and the coffee house which operates 7 days
a week is an amenity enjoyed by local residents as well as trail riders/walkers.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Sustain welcoming and chemical free venue for community youth and other gatherings.
2. Continue staffing 2 – 3 night a week year -round youth events programming at the Depot..
3. Support additional youth-initiated projects.
4. Provide learning lab for Business./Marketing classes at Hopkins High School.
5. Promote partnerships with the Depot in the community, with area students, and youth allies.
6. Create new youth learning opportunities with Coffee Operations staff.
7. Provide workplace training and employment opportunities for youth.
8. Continue capital upgrades with furnishings
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
REVENUES:
Intergovernmental $ 65,000 $ 65,000 $ 65,000 0.00%
Charges for Service $ 10,645 $ 8,000 $ 10,000 25.00%
Foundation/Corporate Grants - 15,000 5,000 -66.67%
Miscellaneous 21,520 32,000 37,500 17.19%
Tranfer In 10,000 10,000 10,000 0.00%
$107,165 $130,000 $127,500 -1.92%
EXPENDITURES:
Salaries/Wages/Benefits $ 84,855 $ 87,698 $ 94,444 7.69%
Materials, Supplies & Services $ 31,674 $ 30,475 $ 29,866 -2.00%
Capital Expenditures 2,795 10,000 3,000 -70.00%
$119,324 $128,173 $127,310 -0.67%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 12,159 $ (1,827) $ (190)-89.60%
PERSONNEL:
Number of FTE positions1.51.51.5
2014 BUDGET
128
CITY OF HOPKINS
FUND 219 – DEPOT FUND
PROGRAM:
Depot Coffee Ops
PROGRAM SUMMARY:
The coffee shop is a natural adjunct to the youth programming at the Depot and provides
actual sustenance for youth patrons and the wider community as well as employment and training opportunities for
youth.
.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Continue to provide organic fair-trade coffee drinks, locally sourced snacks and hand-crafted baked goods,
sandwiches, salads, and soups for youth and adult patrons.
2. Provide barista/customer service training and supervision for youth volunteers and employees.
3. Provide learning lab for Marketing/Business students at Hopkins High School.
4. Offer food choices as well as repair and small merchandise items for biking/trail patrons of the Depot.
5. Develop catering menu and business for youth to operate.
6. Develop food service partnership with Hopkins Activity Center.
7. Market the Depot space for rentals.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
REVENUES:
Charges for Service $233,064 $200,000 $227,150 0.00%
EXPENDITURES:
Salaries/Wages/Benefits $135,064 $101,863 $110,016 0.00%
Materials, Supplies & Services 102,388 97,264 117,130 0.00%
$237,452 $199,127 $227,146 0.00%
NET TAX AND GENERAL
REVENUE SUPPORTED $ 4,388 $ (873) $ (4)0.00%
PERSONNEL:
Number of FTE positions111
2014 BUDGET
129
CITY OF HOPKINS
TIF DISTRICT 2-6 BUDGET
Revenues and Expenditures
Special Revenue Fund 226
Projected
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
Tax Increment$ 9,418$ 9,834$ 1 2,587$ 9,500$ 9,500
Interest
36 81 (27) 100 100
Miscellaneous
9,640 9,640 6 ,437 9,524 9,524
Transfers In
- 24,315 2 6,204 - 24,654
Total Revenues
19,094 43,870 4 5,201 19,124 43,778128.92%
Expenditures
Materials, Supplies and Services
Professional & Technical Services 460 410 4 68 450 4704.44%
Operations
1,500 1,000 1 ,800 1,500 1,500
Interest Expense
- 9,355 9 ,694 - 9,694
Capital Outlay
TIF projects
- - - - -
Total Expenditures
1,960 10,765 1 1,962 1,950 11,664498.15%
Transfers out for debt
- - - - -
Total Expenditures
1,960 10,765 1 1,962 1,950 11,664498.15%
86.99%
Excess of Revenues over Expenditures 17,133 33,105 3 3,239 17,174 32,114
The Tax Increment 2-6 Fund is the handicapped housing development.
The funds records the use of tax increment receipts.
2014 BUDGET
130
CITY OF HOPKINS
FUND 226 – TAX INCREMENT 2-6 FUND
PROGRAM:
SonomaHandicap Housing Project
PROGRAM SUMMARY
th
Avenue and Excelsior Boulevard.
Coordinate redevelopment of northwest corner of 5
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Assist in preparation of program budget and other required documents.
2. Prepare required annual State Auditor report.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
REVENUES:
Tax Increments $ 12,587 $ 9,500 $ 9,500 0.00%
Miscellaneous $ 6,410 $ 9,524 $ 9,524
Interest - 100 100 0.00%
Tranfer In 26,204 - 24,654 #DIV/0!
$ 45,201 $ 19,124 $ 43,778 128.92%
EXPENDITURES:
Materials, Supplies & Services $ 11,962 $ 1,950 $ 11,664 498.15%
NET TAX AND GENERAL
REVENUE SUPPORTED$(33,239)$(17,174)$(32,114)86.99%
PERSONNEL:
Number of FTE positions000
2014 BUDGET
131
CITY OF HOPKINS
TIF DISTRICT 2-9 BUDGET
Revenues and Expenditures
Special Revenue Fund 229
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
Tax Increment$136,811$133,034$133,980$140,000$140,000
Intergovernmental - Mkt Value Credit10,966192 - - -
Interest2,1941,6131,4702,0001,200-40.00%
Transfers In37,248 - - - -
Total Revenues187,219134,838135,450142,000141,200-0.56%
Expenditures
Materials, Supplies and Services
Professional & Technical Services1,8147848541,8001,500-16.67%
Operations4,5393,6362,9712,6712,627-1.65%
Transfers out for debt119,000118,000117,000117,000116,000-0.85%
Total Expenditures125,353122,420120,825121,471120,127-1.11%
Excess (deficiency) of Revenues
2.65%
over Expenditures 61,866 12,419 14,625 2 0,529 21,073
The Tax Increment District 2-9 is the Oaks of Mainstreet development. This fund
records the use of tax increments and bond proceeds. Residential homes were
built and sold to improve the overall area.
2014 BUDGET
132
CITY OF HOPKINS
FUND 229 – TAX INCREMENT 2-9 FUND
PROGRAM:
Redevelopment Area – Oaks of Mainstreet.
PROGRAM SUMMARY
Coordinate redevelopment activity on southeast corner of Shady Oak Road and Mainstreet.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Assist in preparation of program budget and other required documents.
2. Prepare required annual State Auditor report.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
REVENUES:
Tax Increments $133,980 $140,000 $140,000 0.00%
Intergovernmental $ - $ - $ - 0.00%
Interest 1,470 2,000 1,200 -40.00%
$135,450 $142,000 $141,200 -0.56%
EXPENDITURES:
Materials, Supplies & Services $ 3,825 $ 4,471 $ 4,127 -7.69%
Transfer Out 117,000 117,000 116,000 -0.85%
$120,825 $121,471 $120,127 -1.11%
NET TAX AND GENERAL
2.65%
REVENUE SUPPORTED$(14,625)$(20,529)$(21,073)
PERSONNEL:
Number of FTE positions000
2014 BUDGET
133
CITY OF HOPKINS
TIF DISTRICT 2-11 BUDGET
Revenues and Expenditures
Projected
Special Revenue Fund 231
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
Tax Increment$2,030,408$2,132,273$1,794,734$2,030,000$1,307,000-35.62%
Interest3,7555,3972,3323,0003,000
Miscellaneous169,152 - - - -
Total Revenues2,203,3162,137,6711,797,0652,033,0001,310,000-35.56%
Expenditures
Materials, Supplies and Services
Professional & Technical Services13,89428,21814,2345,00011,100122.00%
Operations34,723148,74150,33846,76846,384-0.82%
Debt Service1,592,713480,2121,575,314965,0001,093,000
Capital Outlay
TIF projects - - - - -
Transfers out 188,000212,315214,204188,000212,65413.11%
Total Expenditures1,829,329869,4861,854,0901,204,7681,363,13813.15%
Excess (deficiency) of Revenues
over Expenditures
373,987 1,268,185 (57,025) 828,232 (53,138)-106.42%
The Tax Increment District 2-11 fund is the SuperValu and Super Value North Annex redevelopment.
This fund records the use of tax increments and bond proceeds.
2014 BUDGET
134
CITY OF HOPKINS
FUND 231 – TAX INCREMENT 2-11 FUND
PROGRAM:
Redevelopment Area – North Annex Property
PROGRAM SUMMARY
Coordinate and review development and redevelopment activity.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Assist in preparation of program budget and other required documents.
2. Prepare required annual State Auditor report.
3. Distribute PAYG financing to developer as scheduled.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
REVENUES:
Tax Increments $1,794,734 $2,030,000 $1,307,000 -35.62%
Interest 2,332 3,000 3,000 0.00%
$1,797,066 $2,033,000 $1,310,000 -35.56%
EXPENDITURES:
Materials, Supplies & Services $ 64,572 $ 51,768 $ 57,484 11.04%
Debt Service - PAYG TIF $1,575,314 $ 965,000 $1,093,000 13.26%
Transfer Out 214,204 188,000 212,654 13.11%
$1,854,090 $1,204,768 $1,363,138 13.15%
NET TAX AND GENERAL
-106.42%
REVENUE SUPPORTED$ 57,024 $ (828,232)$ 53,138
PERSONNEL:
Number of FTE positions000
Super Valu Development
Excelsior Crossings Development
2014 BUDGET
135
CITY OF HOPKINS
5TH AVENUE FLATS
Revenues and Expenditures
Special Revenue Fund 232
Projected
ActualActualActualBudgetBudgetPercent
20112012201220122013Change
Revenues
Tax Increments$ 10,805$ -$ -$ -$ -
Interest
(2,326) (1,964) (1,985) - -
Development Fees
- - - - -
Other Miscellaneous
158,128 - - - -
Transfer In
- - - - -
Total Revenues
166,608 (1,964) (1,985) - -
Expenditures
Materials, Supplies and Services
Professional & Technical Services 3,714 3,294 2,000 2,500 2,000-20.00%
Miscellaneous Other Charges
33,915 - - - -
Capital Outlay
TIF Projects
- - - - -
Total Expenditures
37,629 3,294 2,000 2,500 2,000-20.00%
Excess of Revenues
over Expenditures-20.00%
$ 128,979$ (5,258)$ (3,985)$ (2,500)$ (2,000)
5th Avenue Flats is a redevelopment of a block within the downtown district.
The fund records the costs and reimbursement of project expenses.
2014 BUDGET
136
CITY OF HOPKINS
TH
FUND 232 – 5 AVENUE FLATS
th
PROGRAM:
Redevelopment Area –6 & Mainstreet
PROGRAM SUMMARY
Redevelopment of property between Fifth and Sixth Avenues, north of Mainstreet into an apartment development.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Work with developer on project implementation.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
REVENUES:
Tax Increments $ - $ - $ - 0.00%
Miscellaneous (1,985) - - 0.00%
$ (1,985) $ - $ - 0.00%
EXPENDITURES:
Materials, Supplies & Services $ 2,000 $ 2,500 $ 2,000 -20.00%
NET TAX AND GENERAL
-20.00%
REVENUE SUPPORTED$ 3,985 $ 2,500 $ 2,000
PERSONNEL:
Number of FTE positions000
Proposed Fifth
Avenue Flats project
2014 BUDGET
137
CITY OF HOPKINS
TIF 1-4 MARKETPLACE II
Revenues and Expenditures
Special Revenue Fund 233
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
700.00%
Tax Increments$ -$ -$ 3,134$ 5,000$ 40,000
Interest
(96) (6) (9) - -
Development Fees
- - - - -
Miscellaneous
6,475 1,386 - - -
Transfers In
- 201,625 - - -
Total Revenues700.00%
6,379 203,005 3,125 5,000 40,000
Expenditures
Materials, Supplies and Services
-22.22%
Professional & Technical Services 10,127 5,252 3,761 4,500 3,500
Operations
- - - - -
Miscellaneous
- 400,000 - - -
Interest Expense
- 614 - 750 1,500
Capital Outlay
TIF Projects
- - - - -
Total Expenditures-4.76%
10,127 405,865 3,761 5,250 5,000
Excess of Revenues
over Expenditures
$ (3,748)$ (202,861)$ (636)$ (250)$ 35,000-14100.00%
The Tax Increment District 1-4 Fund is the redevelopment of several blocks of the downtown
business district into a housing and retail development.
This fund records the tax increment revenues.
2014 BUDGET
138
CITY OF HOPKINS
FUND 233 – TAX INCREMENT 1-4 FUND
PROGRAM:
Redevelopment Area –Marketplace & Main
PROGRAM SUMMARY
thth
and 8 Avenues into mixed-use apartment, townhome & retail
Redevelopment of property between 6
development.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Assist in preparation of program budget and other required documents.
2. Prepare required annual State Auditor report.
3. Work with developer on implementation of project.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
REVENUES:
Tax Increments $ 3,125 $ 5,000 $ 40,000 700.00%
Miscellaneous - - - #DIV/0!
$ 3,125 $ 5,000 $ 40,000 700.00%
EXPENDITURES:
Materials, Supplies & Services $ 5,375 $ 5,250 $ 40,000 661.90%
NET TAX AND GENERAL
-100.00%
REVENUE SUPPORTED$ 2,250 $ 250 $ -
PERSONNEL:
Number of FTE positions000
2014 BUDGET
139
CITY OF HOPKINS
ARTS CENTER
Revenues and Expenditures
Special Revenue Fund 250
Projected
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
5.63%
Current Services$ 323,914$ 328,079$ 366,431$ 348,540$368,156
Grants100.00%
59,501 69,114 666 5,000 10,000
Charges for Service
- - - - -
Other Revenues251,300-5.12%
161,935 178,722 257,783 264,850
Transfers In147,920
147,920 147,920 147,920 147,920
Total Revenues777,3761.44%
693,269 723,835 772,800 766,310
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages251,862-18.15%
313,288 278,297 277,799 307,716
Fringe Benefits-21.55%
90,803 96,544 86,515 103,906 81,513
Materials, Supplies and Services
174,40021.62%
Professional & Technical Services 179,874 168,556 176,060 143,400
Utilities and Maintenance10.39%
83,100 78,554 83,052 75,780 83,650
Operations104,83620.49%
101,384 88,006 90,418 87,011
City Support Services-0.56%
10,441 10,717 8,965 14,800 14,717
Supplies and Materials1.97%
33,601 39,153 27,703 32,805 33,450
Capital Outlay
Equipment
- - - - -
Total Expenses744,428-2.74%
812,489 759,828 750,511 765,418
Excess (deficiency) of Revenues
over Expenditures32,9483593.72%
(119,219) (35,993) 22,289 892
The Arts Center accounts for the maintenance, operation, programming and promotion of the
Hopkins Center for the Arts
2014 BUDGET
140
CITY OF HOPKINS
FUND 250 – ARTS CENTER FUND
PROGRAM:
Facility Operations and Programming & Promotions
PROGRAM SUMMARY
The goal of this program is to engage and involve residents, and enhance the lives of our citizens through
managing, maintaining, scheduling, programming, promoting, and utilizing the Arts Center as a focal point for arts,
education, and community gathering.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Collaborate with tenants, partners, the business community and residents to meet City Strategic Plan goals,
while enhancing the sustainability of the Hopkins Center for the Arts.
2. Build participation in the two concert series and the exhibition program presented by the Center, and
strengthen educational/outreach efforts in conjunction with these.
3. Provide leadership and support to the Friends of the Hopkins Center for the Arts in addressing their mission –
the objectives being to:
(1) Increase the revenue generated by the Hopkins Arts Festival and GiveMN initiative (individual gifts)
(2) Expand outreach into the community, and
(3) Engage and grow the Friends’ membership and volunteer base, including the Board of Directors.
4. Operate a balanced budget that maximizes revenues, including increasing rental income, and controlling
expenses.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
REVENUES:
Intergovernmental $ 62,964 $ 56,000 $ 52,000 -7.14%
Charges for Service 543,599 532,640 543,756 2.09%
Foundation/Corporate Grants 666 5,000 10,000 100.00%
Miscellaneous 17,651 24,750 23,700 -4.24%
Tranfer In 147,920 147,920 147,920 0.00%
$ 772,800 $ 766,310 $ 777,376 1.44%
EXPENDITURES:
Salaries/Wages/Benefits $ 364,314 $ 411,622 $ 333,375 -19.01%
Materials, Supplies & Services 386,197 353,796 411,053 16.18%
$ 750,511 $ 765,418 $ 744,428 -2.74%
NET TAX AND GENERAL
REVENUE SUPPORTED $ (22,289) $ (892) $ (32,948)3593.72%
PERSONNEL:
Number of FTE positions3.84.33.8
2014 BUDGET
141
CITY OF HOPKINS
EQUIPMENT REPLACEMENT BUDGET
Revenues and Expenses
Internal Service Fund 602
Projected
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
Current Services$302,012$316,734$317,113$317,113$342,1277.89%
Intergovernmental Revenue - - - - -
Interest Earnings5,3023,9982,9315,3005,300
Miscellaneous42,34350,01729,65325,00030,00020.00%
Transfers In -346,274475,349 - -
Total Revenues349,657717,022825,046347,413377,4278.64%
Operating Expenses
Materials, Supplies and Services
Professional & Technical Services2,9972,0542,0002,0002,000
Utilities and Maintenance9,4501,0821,0821,10010,488853.45%
City Support Services11,54711,7678,5748,5749,4159.81%
Total Operating Expenses23,99414,90311,65611,67421,90387.62%
Non-operating expenses476,877440,435472,311551,620481,095-12.79%
Total Expenses500,871455,338483,968563,294502,998-10.70%
Net Income (Loss)-41.83%
( 151,214) 261,684 341,078 (215,881) (125,571)
Capital323,437581,193740,000740,000746,100
The Equipment Replacement fund is an internal service fund. It accounts for the
acquisition of machinery and equipment. User charges are billed to the various
departments.
2014 BUDGET
142
CITY OF HOPKINS
FUND 602 – EQUIPMENT REPLACEMENT FUND
PROGRAM:
Equipment Replacement
PROGRAM SUMMARY
Coordinate and review twenty-year equipment replacement plan on an annual basis. The objective of this fund is
to stabilize the required funding on an annual basis while enabling the fund to purchase scheduled equipment
replacement without issuing bonds.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Update 5-year Equipment Replacement Plan.
2. Analyze future needs.
3. Review revenue structure to accommodate equipment needs as identified in the long-range 20-year plan.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
REVENUES:
Charges for Service$317,113 $317,113 $342,127 7.89%
Interest2,931 5,300 5,300 0.00%
Miscellaneous29,652 25,000 30,000 20.00%
Transfer In475,349 0 0 0.00%
825,045 347,413 377,427 8.64%
EXPENDITURES:
Materials, Supplies & Services11,656 11,674 41,903 258.94%
Depreciation390,693 470,000 470,000 0.00%
Debt Service81,619 81,620 11,095 -86.41%
483,968 563,294 522,998 -7.15%
NET SOURCE (USE)
OF EQUITY$341,077($215,881)($145,571)
-32.57%
Capital Purchases$1,057,182 $717,300 $746,100 4.02%
PERSONNEL:
Number of FTE positions000
2014 BUDGET
143
CITY OF HOPKINS
WATER BUDGET
Revenues and Expenses
Enterprise Fund 703
Projected
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
9.68%
Current Services$ 1 ,276,786$ 1,410,091$ 1,343,206$ 1,337,600$ 1,467,084
Permits
- 559 3,408 500 500
Interest Earnings (804)
(2,050) 3,829 - -
Miscellaneous9.20%
121,448 127,221 158,276 126,285 137,900
Total Revenues 1,464,3851,508,719 1,605,484 9.64%
1,396,185 1,537,067
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages3.20%
2 89,273 285,979 280,938 235,812 243,356
Fringe Benefits2.71%
1 15,663 116,657 111,147 93,225 95,749
Materials, Supplies and Services
84.10%
Professional & Technical Services 5 2,798 73,650 61,555 65,400 120,400
Utilities and Maintenance44.53%
2 17,162 242,805 296,148 280,700 405,700
Operations5.03%
6 ,753 10,914 8,417 22,850 24,000
City Support Services12.38%
2 38,428 247,106 209,244 207,145 232,792
Supplies and Materials
6 8,779 73,556 82,972 77,400 85,40010.34%
Depreciation
2 37,985 238,023 249,756 239,100 250,000
1,221,6321,300,176 1,457,397 19.30%
Total Operating Expenses 1,226,841 1,288,689
Non-operating expenses192.33%
4 5,402 41,473 60,126 39,084 114,254
Total Expenses 1,260,7161,360,301 1,571,651 24.66%
1,272,243 1,330,163
Net Income (Loss)206,904
123,941 148,418 203,669 33,833-83.39%
The Water fund is a utility enterprise. The operations of water pumps, wells
and distribution are recorded here.
2014 BUDGET
144
CITY OF HOPKINS
FUND 703 – WATER FUND
PROGRAM:
Pumps & Wells and Water Distribution
PROGRAM SUMMARY
The Pumps & Wells program of the Water Utility Fund provides maintenance to the City’s water well pumping
system so that a continued supply of potable water is furnished to water customers at the most reasonable cost.
Water supply must be maintained at proper levels, as well as bacterial free. Metering devices are also maintained.
The Water Distribution program of the Water Utility Fund provides maintenance to the City’s water system so that a
continued supply of potable water is furnished to water customers at the most reasonable cost. Water supply must
be maintained at proper levels, as well as bacterial free. Metering devices are also maintained.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Produce water supply sufficient to meet the needs of 17,000 people.
2. Flush and check all hydrants annually.
3. Check all wells each day.
4. Test samples each month to ensure safe water supply.
5. Reduce copper levels at taps to comply with Safe Drinking Water Act.
6. Well # 6 emergency generator installation & Moline tank valve upgrade.
7. Install dehumidifiers in # 4 Treatment Plant
8. Paint High Service Pump Room
9. Install emergency shut off valves for chlorine tanks
10. Start Fire Hydrant head upgrade to Storz connection
11. Install new valves & hydrants in new construction areas.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
OPERATING REVENUES:$1,343,206 $1,337,600 $1,467,084 9.68%
OPERATING EXPENSES:
Salaries/Wages/Benefits392,085 329,037 339,104 3.06%
Materials, Supplies & Services658,335 683,495 912,292 33.47%
Depreciation Expense249,756 239,100 250,000 4.56%
Operating Income (Loss)1,300,176 1,251,632 1,501,396 19.96%
165,513 126,785 138,400 9.16%
NON-OPERATING REVENUES:
(60,126)(39,084)(114,254)192.33%
NON-OPERATING EXPENSES:
NET INCOME (LOSS)$148,417 $173,669 ($10,166)-105.85%
Capital Outlay/Construction$1,162,500 $1,153,000 $350,000 -69.64%
PERSONNEL:
Number of FTE positions3.133.133.43
2014 BUDGET
145
CITY OF HOPKINS
SANITARY SEWER BUDGET
Revenues and Expenses
Projected
ActualActualActualBudgetBudgetPercent
20112012201320132014
Change
Revenues
Current Services$1,823,054$1,997,092$1,981,430$2,018,000$2,085,0003.32%
Permits - -1501,0001,000
Interest Earnings 127 401 4,407 - -
Miscellaneous15,895157,21217,90418,15018,150
Total Revenues1,839,0752,154,7052,003,8912,037,1502,104,1503.29%
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages145,519141,163149,136225,044244,0478.44%
Fringe Benefits67,26063,93266,72094,806100,9646.50%
Materials, Supplies and Services
Professional & Technical Services10,13718,01368,06398,100113,60015.80%
Utilities and Maintenance56,05462,33170,310125,550137,6509.64%
Operations1,156,7751,138,2251,230,1421,229,9161,248,6201.52%
City Support Services169,028164,748168,505169,029173,2922.52%
Supplies and Materials18,97712,37015,10926,91528,6006.26%
Depreciation146,326164,931170,494147,000170,00015.65%
Total Operating Expenses1,770,0761,765,7141,938,4812,116,3602,216,7734.74%
Non-operating expenses - - - -50,000
Total Expenses1,770,0761,765,7141,938,4812,116,3602,266,7737.11%
Net Income (Loss)105.31%
68,999 388,992 65,410 (79,210) (162,623)
The Sanitary Sewer fund is a utility enterprise. The operations of the Lift Stations and the
Collection/Disposal process is recorded here.
2014 BUDGET
146
CITY OF HOPKINS
FUND 707 – SEWER FUND
PROGRAM:
Lift Stations, Collection & Disposal
PROGRAM SUMMARY
The Lift Stations program of the Sewer Utility Fund provides maintenance and repairs to the City’s sanitary sewer
lift station system. The system is comprised of 6 sanitary sewer lift stations that pump sewage to the Metro Sewer
System for disposal.
The Collection & Disposal program of the Sewer Utility Fund provides maintenance to the City’s sanitary sewer
system. The system is comprised of sewers, manholes, and lift stations so that sewage may be transported to the
Metro Sewer System for disposal.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Mechanically clean 33% of sanitary sewer lines in the City plus monthly checks of manholes in problem areas.
2. Check daily the operation of sanitary sewer lift stations and repair as needed.
3. Inform neighborhoods prior to scheduled sanitary sewer line maintenance.
4. Verify accuracy and implement new utility mapping system.
5. Inform neighborhoods prior to scheduled sanitary sewer line maintenance.
6. Repair or replace manhole cover & casting as needed.
7. Line & repair sewer mains as needed per T.V. reports, also repair of manhole structures.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
$1,995,491 $2,036,000 $2,103,000 3.29%
OPERATING REVENUES:
OPERATING EXPENSES:
Salaries/Wages/Benefits215,856 319,850 345,011 7.87%
Materials, Supplies & Services1,552,130 1,649,510 1,701,762 3.17%
Depreciation Expense170,494 147,000 170,000 15.65%
4.74%
Operating Income (Loss)1,938,480 2,116,360 2,216,773
8,400 1,150 1,150 0.00%
NON-OPERATING REVENUES:
(40,170)(34,696)(96,492)178.11%
NON-OPERATING EXPENSES:
83.59%
NET INCOME (LOSS)$25,241 ($113,906)($209,115)
Capital Outlay/Construction$714,300 $715,000 $255,000 -64.34%
PERSONNEL:
Number of FTE positions3.463.463.76
2014 BUDGET
147
CITY OF HOPKINS
REFUSE BUDGET
Revenues and Expenses
Enterprise Fund 717
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
Current Services$862,464$ 866,808$ 893,442$ 921,700$ 899,700-2.39%
County Grant43,69717,79524,58425,00025,000
Interest Earnings2,6472,6822,5605,0002,500-50.00%
Miscellaneous74,04540,48020,36137,00020,000-45.95%
Total Revenues982,852927,764940,948988,700947,200-4.20%
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages172,517227,260194,321231,793251,4508.48%
Fringe Benefits122,29475,38063,12885,78685,150-0.74%
Materials, Supplies and Services
Professional & Technical Services114,606125,500124,966119,640125,6405.02%
Utilities and Maintenance21,76129,15939,95323,90024,8003.77%
Operations124,226135,318142,182136,050136,050
City Support Services163,928165,143150,044150,256116,966-22.16%
Supplies and Materials51,51455,50546,73649,85051,1502.61%
Depreciation56,26655,09453,67356,00056,000
Total Operating Expenses827,113868,361815,003853,275847,206-0.71%
Non-operating expenses25,00025,00025,00025,00025,000
Total Expenses852,113893,361840,003878,275872,206-0.69%
Net Income (Loss) 130,739 34,404 100,944 110,425 74,994-32.09%
The Refuse fund is a utility enterprise. The operations of bulk collections, yard
waste, recycling, brush service and refuse disposal are recorded here.
2014 BUDGET
148
CITY OF HOPKINS
FUND 717 – REFUSE FUND
PROGRAM:
Bulk Collection
PROGRAM SUMMARY
The Bulk Collection program of the Refuse
FY 2013FY 2014
Utility Fund is a user fee based service that
FY 2013ApprovedApprovedPercent
provides bulk item pickup for larger items.
ActualBudgetBudgetChange
Pick ups are scheduled on a call-in basis and
$12,631 $15,000 $15,000 0.00%
take place Thursdays throughout the year. A OPERATING REVENUES:
bulk item drop off event is provided twice per
OPERATING EXPENSES:
year (spring & fall).
Salaries/Wages/Benefits14,598 15,263 14,893 -2.42%
Materials, Supplies & Services18,813 24,337 24,540 0.83%
MAJOR OBJECTIVES TO BE
Operating Income (Loss)33,411 39,600 39,433 -0.42%
ACCOMPLISHED IN 2014:
1. Review and expand user fee based
NET INCOME (LOSS)($20,780)($24,600)($24,433)-0.68%
system. (Council Approval Required)
2. Improve drop off procedures and
PERSONNEL:
increase efficiency at our bi-annual drop
Number of FTE positions0.260.260.26
offs.
PROGRAM:
Yard Waste/Leaf Collection
PROGRAM SUMMARY
The Yard Waste/Leaf Collection program of the Refuse Utility Fund is a user fee based service that provides
bagged yard waste and leaf collection weekly, mid-April through November, for Hopkins residential refuse
customers. (Subject to change upon Council review.) A free drop-off site is also available to Hopkins residents
three times a week.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Continue to explore ways to improve our user fee based system.
(Council Approval Required)
2. Monitor usage of free residential drop off site.
3. Track impact of curbside fee increase and compostable bag requirement.
FY 2013FY 2014
FY 2013rovedrovedPercent
AppApp
ActualBudgetBudgetChange
OPERATING REVENUES:
$11,703 $8,000 $8,000 0.00%
OPERATING EXPENSES:
Salaries/Wages/Benefits44,437 38,186 43,033 12.69%
Materials, Supplies & Services19,939 26,863 26,322 -2.01%
Operating Income (Loss)64,376 65,049 69,355
6.62%
NET INCOME (LOSS)($52,673)($57,049)($61,355)
7.55%
PERSONNEL:
Number of FTE positions0.620.620.62
2014 BUDGET
149
CITY OF HOPKINS
FUND 717 – REFUSE FUND
PROGRAM:
Recycle
PROGRAM SUMMARY
The Recycle program of the Refuse Utility Fund provides bi-weekly single stream recycle collection for 2,990
residences in the City Service area. Collection is provided by a private licensed hauler who is contracted by the
City. Commercial and multi-family properties are required to contract independently for recycling services.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
MAJOR OBJECTIVES TO BE
ActualBudgetBudgetChange
ACCOMPLISHED IN 2014:
1. Monitor the Single Stream Recycling
$11,703 $8,000 $8,000 0.00%
OPERATING REVENUES:
Program and work with residents to
increase the volume of waste
OPERATING EXPENSES:
recycled.
Salaries/Wages/Benefits44,437 38,186 43,033 12.69%
2. Verify compliance of commercial and
Materials, Supplies & Services19,939 26,863 26,322 -2.01%
multi-family properties.
perating Income (Loss)64,376 65,049 69,355 6.62%
O
3. Continue to promote waste
abatement through public awareness
7.55%
NET INCOME (LOSS)($52,673)($57,049)($61,355)
campaigns and educational
presentations.
PERSONNEL:
Number of FTE positions0.620.620.62
PROGRAM:
Brush Service
PROGRAM SUMMARY
The Brush Service program of the Refuse Utility Fund is a user fee based service that provides for the collection of
curbside brush weekly on a call-in basis on Tuesdays throughout the year. Free yard waste/brush drop off is
offered three times per week from mid-May through November. (Subject to change upon Council review.)
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Continue to explore ways to improve our user fee based system. (Council Approval Required)
2. Monitor impact of curbside brush pick-up fee increase on program usage.
3. Continue free residential drop off system.
FY 2013FY 2014
ApprovedApprovedPercent
FY 2013
ActualBudgetBudgetChange
OPERATING REVENUES:$0 $0 $0 0.00%
OPERATING EXPENSES:
Salaries/Wages/Benefits32,192 56,273 59,814 6.29%
Materials, Supplies & Services22,260 29,436 29,868 1.47%
Operating Income (Loss)54,452 85,709 89,682 4.64%
NET INCOME (LOSS)($54,452)($85,709)($89,682)4.64%
PERSONNEL:
Number of FTE positions0.6550.6550.655
2014 BUDGET
150
CITY OF HOPKINS
FUND 717 – REFUSE FUND
PROGRAM:
Disposal
PROGRAM SUMMARY
The Disposal program of the Refuse Utility Fund provides automated refuse collection by City refuse trucks and
personnel. Residential Refuse is collected from roll out carts with a fully automated truck on one of four designated
route days.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Continue to improve refuse collection service to our residents.
2. Maintain excellent customer service through monitoring of operations and communicating with residents.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
BudgetBudgetChange
Actual
OPERATING REVENUES:$743,094 $761,700 $738,000 -3.11%
OPERATING EXPENSES:
Salaries/Wages/Benefits136,947 173,293 187,742 8.34%
Materials, Supplies & Services295,533 245,633 215,214 -12.38%
Depreciation Expense53,673 56,000 56,000 0.00%
Operating Income (Loss)486,153 474,926 458,956 -3.36%
NON-OPERATING REVENUES:2,560 5,000 2,500 -50.00%
NON-OPERATING EXPENSES:(25,000)(25,000)(25,000)0.00%
NET INCOME (LOSS)$234,501 $266,774 $256,544 -3.83%
Capital Outlay/Construction$0 $0 $0 -
PERSONNEL:
Number of FTE positions2.1452.1452.145
2014 BUDGET
151
CITY OF HOPKINS
STORM SEWER BUDGET
Revenues and Expenses
Projected
Enterprise Fund 740
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
Current Services$803,417$801,345$799,603$808,940$802,0001.17%
Interest Earnings1,3004,7971,000 -79.15%1,000
2,987
Total Revenues804,717804,332804,400809,940803,0000.69%
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages36,81044,11449,81946,58550,111-6.49%
Fringe Benefits14,99015,06417,59616,52816,544-6.07%
Materials, Supplies and Services
Professional & Technical Services14,6921,0005,0999,0009,00076.51%
Utilities and Maintenance6,2274,65017,3727,00026,000-59.71%
City Support Services76,56378,72785,39885,40687,4380.01%
Supplies and Materials1,5021,0909771,0001,5002.30%
Depreciation198,840215,432227,366198,900227,000
Total Operating Expenses349,624360,077403,628364,419417,593-9.71%
Non-operating expenses161,389147,084154,205149,88562,045-2.80%
Total Expenses511,013507,162557,833514,304479,638-7.80%
Net Income293,704297,171246,567295,636323,36219.90%
The Storm Sewer fund is a utility enterprise. The reconstruction of storm sewers and
ponding for drainage throughout the city is recorded here.
2014 BUDGET
152
CITY OF HOPKINS
FUND 740 – STORM SEWER FUND
PROGRAM:
Sewer Maintenance
PROGRAM SUMMARY
The Sewer Maintenance program of the Storm Sewer Fund maintains all storm sewer lines and storm inlets to
assure adequate run-off. Creeks and ditches must be monitored to assure proper run-off and weed and pollution
control. This work is done with men and equipment from the Water & Sewer and Street & Sanitation divisions.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Continue upgrades of storm water system including catch basin maintenance upgrades and open drainage
ditch maintenance.
2. Continue reviewing overall city storm water drainage system and meet all requirements of city’s National
Pollution Discharge Elimination System (NPDES), Phase II Storm Water Pollution Prevention Plan (SWPPP).
3. Complete construction of watershed-funded Nine Mile Creek stream bank stabilization and habitat
enhancement project.
4. Continue grit chamber cleaning
5. Clean catch basins and inspect for repair.
6. Work with MCWD to plan and design storm water improvements at expanded Cottageville Park site
FY 2013FY 2014
ApprovedApprovedPercent
FY 2013
ActualBudgetBudgetChange
OPERATING REVENUES:
$799,603 $808,940 $802,000 -0.86%
OPERATING EXPENSES:
Salaries/Wages/Benefits67,415 63,113 66,655 5.61%
Materials, Supplies & Services108,852 121,406 123,938 2.09%
Depreciation Expense227,366 198,900 227,000 14.13%
Operating Income (Loss)403,633 383,419 417,593
8.91%
NON-OPERATING REVENUES:
4,797 1,000 1,000 0.00%
NON-OPERATING EXPENSES:
(154,205)(149,885)(62,045)-58.60%
NET INCOME (LOSS)$246,562 $276,636 $323,362
16.89%
Capital Outlay/Construction$748,328 $750,000 $900,000 20.00%
PERSONNEL:
Number of FTE positions0.630.630.63
2014 BUDGET
153
CITY OF HOPKINS
PAVILION
Revenues and Expenses
Projected
Enterprise Fund 747
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
8.15%
Rental$ 316,940$ 335,792$ 313,000$ 313,000$ 338,500
Interest Earnings
1,573 1,033 1,000 1,000 1,000
Miscellaneous
67,583 70,979 52,100 52,100 33,100-36.47%
Total Revenues407,805 1.78%
386,095 366,100 366,100372,600
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages7.71%
163,989 167,491 174,644 170,454 183,603
Fringe Benefits2.64%
47,624 47,189 49,059 47,347 48,599
214,680 6.61%
Total Salaries and Wages 211,613 223,703 217,801232,202
Materials, Supplies and Services
Professional & Technical Services 4,625 4,750 6,935 7,100 7,100
Utilities and Maintenance1.19%
82,364 97,025 84,759 84,000 85,000
Operations
512 623 (945) 1,750 1,750
City Support Services-1.06%
20,351 20,272 16,719 16,838 16,660
Supplies and Materials-4.69%
24,111 16,709 19,673 21,300 20,300
-0.14%
Total Materials Supplies & Service 131,963 139,378 127,142 130,988 130,810
4.08%
Total Operating Expenses 343,576 354,058 350,845 348,789 363,012
Non-operating expenses5.88%
67,720 67,447 68,000 68,000 72,000
Total Expenses 416,7894.37%
411,296 421,505 418,845 435,012
Net Income (Loss)(13,700)23.13%
(25,201) (52,745) (50,689) (62,412)
The Pavilion fund is an ice rink enterprise. The operations for the ice arena,
soccer league and dry floor are recorded here.
2014 BUDGET
154
CITY OF HOPKINS
FUND 747 – PAVILION FUND
PROGRAM:
Ice, Turf, Dry Floor, & Room Rental
PROGRAM SUMMARY
The rental programs of the Pavilion Fund manages and schedules public use groups and maintenance for the ice
arena/pavilion which will utilize the facility to its maximum potential and generate adequate revenue to offset the
cost of operations.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2014:
1. Create and market programs, events, and opportunities to increase the community’s recreational options.
2. Meet with local athletic associations to gather input and ideas on how we can better serve their needs.
3. Develop and utilize energy saving procedures and equipment. Evaluate environmental impact of current facility
supplies and replace with eco-friendly products where appropriate
4. Operate a budget to maximize revenues.
FY 2013FY 2014
FY 2013ApprovedApprovedPercent
ActualBudgetBudgetChange
OPERATING REVENUES:$399,456 $356,600 $363,100 1.82%
OPERATING EXPENSES:
Salaries/Wages/Benefits223,703 217,801 232,202 6.61%
Materials, Supplies & Services127,142 131,088 130,910 -0.14%
Depreciation Expense71,619 68,000 72,000 5.88%
Operating Income (Loss)422,464 416,889 435,112 4.37%
NON-OPERATING REVENUES:6,224 9,500 9,500 0.00%
NON-OPERATING EXPENSES:(3,092)(3,092)(3,350)0.00%
NET INCOME (LOSS)($19,876)($53,881)($65,862)22.24%
Capital Outlay/Construction$7,698 $185,000 $120,000 0.00%
PERSONNEL:
Number of FTE positions2.42.42.4
ActualActualProjected
SELECTED WORK INDICATORS201220132014
1. Rented prime hours ice1,2681,2951,250
2. Rented non-prime hours ice161104180
3. Pavilion leases for summer use10910
4. Hours ice resurfacer is in use215214225
5. Hours of part-time employment3,5823,5303,500
6. Open skate hours275269275
7. Teams for indoor soccer131112
8. Dry Floor Use Hours420424450
9. Hours compressors in use3,6044,2083,800
10. Hours of turf use869865800
11. Hours Of Mezzanine Rental Use1,5981,3961,600
2014 BUDGET
155
CITY OF HOPKINS
DEBT SERVICE FUNDS
Revenues and Expenditures
ActualActualActualBudgetBudgetPercent
20112012201320132014Change
Revenues
Property Tax$1,208,527$1,288,931$1,291,147$1,306,400$1,447,45810.80%
Special Assessments658,437577,8011,329,776552,000974,34076.51%
Interest14,87813,0702,2653,7203,500-5.91%
Miscellaneous -10,500 - - -
Bond Premium -65,70442,010 - -
Transfer In710,9771,106,746839,653850,519682,971-19.70%
Bond Proceeds -5,985,0001,920,000 - -
Total Revenues2,592,8209,047,7535,424,8502,712,6393,108,26914.58%
Expenditures
Bond expenditures
Professional Fees2,48398,39634,6465,40611,148106.22%
Miisc Other Charges -200138,747136,000 --100.00%
Principal1,345,0001,635,0003,265,0001,775,0001,970,00010.99%
Interest809,253785,845709,766676,400683,7241.08%
Fiscal charges3,7755,9683,8285,1605,75011.43%
Bond Discount -12,830 - - -
Transfer Out -6,172,6732,408,082 - -
Total Expenditures2,160,5118,710,9126,560,0692,597,9662,670,6222.80%
Sources (Uses) of Fund Balance432,309336,841(1,135,219)114,673437,647-110.10%
Debt Service funds finance and account for the payment of interest and principal on all
general obligation debt other than debt issued for an enterprise fund.
InJanuary 2014 the City's credit
AA+
rating was upgraded to a
following an interium rating review.
A new certificate will be issued by
our financial advisor when our
next bond sale is held in early
Spring.
2014 BUDGET
156
CITY OF HOPKINS
GLOSSARY OF TERMS
Accrual Basis
– The basis of accounting under which revenues are recorded when earned and
expenditures are recorded as soon as they result in liabilities for benefits received, notwithstanding
that the receipt of cash or the payment of cash may take place, in whole or in part, in another
accounting period.
Adopted Budget
– The financial plan of revenues and expenditures for a fiscal year as adopted by
the City Council.
Appropriation
– A specific amount of money authorized by the City Council, generally during
adoption of the annual budget, used to make expenditures for specific purposes.
Ad Valorem Tax
– Money collected from all the real property within the City based upon the value
of the property.
Annual Budget
– The budget authorized by resolution of the City Council for the fiscal year.
Appropriation
– Authorization by the City Council to incur obligations and spend City funds.
Appropriations are usually made for fixed amounts and are typically granted for one year.
Artstreet
- Hopkins Artstreet is an ongoing program established in 2010 to showcase original art
works in an accessible setting. A collaboration among the City of Hopkins, the Hopkins Business &
Civic Association and the Friends of the Hopkins Center for the Arts, this project is part of a long-
term vision for incorporating public art into Hopkins and enriching the lives of its residents and
visitors. This project is made possible, in part, by funds provided by the Metropolitan Regional Arts
.
Council through an appropriation by the Minnesota Legislature
Assets
– Property owned by a government which as a monetary value.
Assessed Valuation
– A value established by the City Property Appraiser for all real or personal
property for use as a basis for levying property taxes.
Balanced Budget –
A budget in which expenditures are equal to income.
Bond
– A written promise to pay a sum of money on a specific date at a specified interest rate as
detailed in a bond resolution.
Bond Proceeds
– Funds received from the sale of any bond issue.
Budget
– The financial plan for a specific period of time that identified proposed expenditures and
the sources of revenue to pay for them.
Budget Adjustment
– A revision to the adopted budget occurring during the affected fiscal year as
approved by the City Council by an amendment or a transfer.
Budget Documents
– The official written statement prepared by the Finance Director and
supporting staff, which presents the proposed budget to the legislative body.
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Budget Calendar
– The schedule of key dates involved in the process of adopting and executing
an adopted budget.
Budget Message
– The opening section of the budget which provides the City Council and the
public with a general summary of the most important aspects of the budget, changes from the
current and previous fiscal years, as well as the views and recommendations of the City Manager.
CDBG Community Development Block Grant
– This fund receives and expends the City’s
allocation of the Federal Community Development Block Grant Program money.
Capital Asset
– Assets of significant value and having a useful life of several years. Capital
assets are also called fixed assets.
Capital Improvement Program (CIP)
– A five year schedule of capital improvement projects and
the means of financing them. This is a flexible budget document that is used as a planning tool for
needed improvements. Amounts approved in the CIP are considered guidelines and are not
officially adopted as budgeted amounts until they are incorporated in the operating budget of one
of the City’s funds.
Capital Outlay –
Expenditures that result in the acquisition of fixed assets that have a value over
$1,000 and a useful life greater than one year.
Capital Project Funds
– The funds that account for all resources unused for the acquisition or
construction of capital facilities, except those financed by Proprietary Funds.
Certified Levy
– Total tax levy of a jurisdiction, which is certified to the County Auditor.
CERT
– Community Emergency Response Team. The CERT Program consists of a group of
volunteers who have been trained to assist with basic disaster response such as fire safety, light
search and rescue, team organization and disaster medical operations.
Contingency –
A budgetary reserve set aside for emergencies or unforeseen expenditures.
Contractual Services
– The cost of items related to a contractual agreement. Examples would be
professional services such as legal, engineering, actuarial and consultants.
Court Fines and Forfeits
– Fines imposed on individuals by the courts for various illegal acts
performed within the City.
Debt Service Funds
– the funds that account for the payment of principal and interest on
outstanding debt for the City.
Deficit
– The excess of expenditures over revenues.
Department
– Basic organizational unit of City government, responsible for carrying out a specific
function.
Depreciation
– Expenditures incurred when spreading the cost of an asset over its estimated
useful like rather than deducting the entire cost in the year the asset is purchased.
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Enterprise Fund
– The funds that account for the financing of self-supporting activities of
governmental units and render services to the general public based on user charges.
Estimated Market Value
– Represents the selling price of a property if it were on the market.
Estimated market value is converted to tax capacity before property taxes are levied.
Expenditure
– Decreases in financial resources other than through interfund transfers.
Fiscal Disparities
– The program created by the Metropolitan Fiscal Disparities Act which shares
growth in the commercial-industrial tax base in the seven county metropolitan area. Forty percent
of the value of new commercial-industrial development since 1971 is pooled and redistributed
among the 300 taxing districts to address uneven business development throughout the region.
Fiscal Year
– For budgeting purposes the City’s fiscal year is the calendar year.
Fixed Asset
– Purchases of a long-term nature, which are to be held and used. Examples would
be land, buildings, machinery, furniture and equipment.
FTE
– Equivalent of one employee working fulltime, or 2.080 hours per year. A FTE can be filled
by any number of employees whose combined hours total 2,080 per year.
Fund
– A separate accounting entity, with a set of self-balancing accounts for recording the
collection of revenues and the payment of expenditures to carry out a specific function.
Fund Balance
– Fund Balance is the difference between assets and liabilities in governmental
funds (i.e. general fund, special revenue funds, capital project funds, debt service funds and
permanent funds).
Non-spendable Fund Balance
– Describes the amount of a fund balance that cannot be
spent because it is either not in spendable form or there is a legal or contractual
requirement for the funds to remain intact.
Spendable Fund Balance –
Describes the amount of fund balance that is available for
appropriation based on the constraints that control how specific amounts can be spent.
Typically, a significant portion of a government’s spendable resources can be spent only for
specified purposes. The following categories define the revenue source and the level of
force of the constraint on spending
Restricted Fund Balance
– The restricted fund balance category includes the
portion of the spendable fund balance that reflects constraints on spending because
of legal restrictions stipulated by outside parties (e.g., encumbrances for goods or
services with outside parties-creditors, grantors outstanding at the end of the year),
Also, any legal restrictions based on state statutes or grant requirements placed on
the use for specific purposes
Committed Fund Balance
– The committed fund balance classification includes
the portion of the spendable fund balance that reflects constraints that the city has
imposed upon itself by a formal action of the city council (for example, an ordinance
or resolution passed by a city council). This constraint must be imposed prior to
year end but the amount can be determined at a later date.
Assigned Fund Balance
– The assigned fund balance is the portion of the
spendable fund balance that reflects funds intended to be used by the government
for specific purposes assigned by more informal operational plans. In governmental
funds other than the general fund (special revenue funds, capital project funds, debt
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service funds and permanent funds); assigned fund balance represents the amount
that is not restricted or limited.
Unassigned
– This is the residual classification for the government’s General Fund
and includes all spendable amounts not contained in the other classifications and,
therefore, not subject to any constraints. Unassigned amounts are available for any
purpose.
GASB (Governmental Accounting Standards Board)
– It is the highest source of accounting
and financial reporting guidance for state and local governments.
General Fund
– The largest fund in the City, the General Fund accounts for most of the City’s
financial resources. General Fund revenues include: property taxes, licenses and permits, local
taxes, service charges and other types of revenues. This is the fund that accounts for the
revenues and expenditures necessary to deliver basic operating services: police, fire, finance,
parks, public works, etc.
General Obligation Bonds
– When a government pledges its full faith and credit to the repayment
of the bonds it issues, then those bonds are general obligation (GO) bonds. Sometimes the term is
also used to refer to bonds with are to be repaid from taxes and other general revenues.
GFOA (Government Finance Officers Association)
– the professional association of state and
local finance officers in the United States who are dedicated to the sound management of
government financial resources. The association sets program standards for the GFOA’s
Certificate of Achievement for Excellence in Financial Reporting and the Distinguished Budget
Award.
Governmental Funds
– The General Fund, Special Revenue Funds, Debt Service Funds and
Capital Project Funds.
HBCA
– Hopkins Business and Civic Association, ensures a strong economic development
climate, provides promotional activities, encourages community involvement and fosters a sense of
community among individuals, civic organizations and businesses
Hopkins in Motion
– This annual event focuses on the walkability/ livability of Hopkins and
encourages participants to be active while having fun.
Indirectly Funded Amount
– The portion of appropriates not funded by program revenues such
as fees and grants. This portion is funded from shared revenues such as property tax,
governmental revenues or a city-wide fee not directly attributed to any one program.
Interest Earnings
– Interest received from the investment of cash in a fund.
Intergovernmental Revenues
– Funds received from State or Federal governments in the form of
grants or shared revenues for various activities.
Internal Service Funds
– The funds within the Proprietary Fund that account for the financing of
goods or services provided by one department or agency to other departments or agencies of a
government.
IT
– Information Technology Department of the city. This department provides computer
technology support to all city departments.
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Levy
– To impose taxes, special assessments or service charges.
Licenses
– Revenues received by the issuance of various licenses that are granted to various
businesses in the City.
Local Government Aid(LGA)
- Money given to the City from the State based on a formula that
was originally designed to provide tax relief and equalization among cities.
LMC
– The League of Minnesota Cities is a membership organization dedicated to promoting
excellence in local government. The League serves its more than 800 member cities through
advocacy, education and training, policy development, risk management, and other services.
LRT
– Light Rail Transit, a commuter train system in the Minneapolis/St. Paul metropolitan area.
Major Account Series
– Three classifications of expenditures made by the City.
Salaries, Wages and Benefits
– Costs relating to employees or temporary help, including
fringe benefits.
Materials, Supplies and Services
– Costs relating to articles of non-durable nature, such
as office supplies; professional and
technical services; utilities and maintenance; operations and city support services.
Capital Outlay
– Costs of durable goods such as furniture and equipment.
Reimbursed Expenditures
– Offset against costs for services provided by one fund to
another fund.
Major Fund
– Governmental fund or enterprise fund reported as a separate column in the basic
fund financial statements and subject to a separate opinion in the independent auditor’s report.
Market Value Homestead Credit (MVHC)
– Started in 2002, this is the primary State program for
property tax relief. The State remits a portion of sales and income taxes to local government to
assist in keeping property taxes down.
MCES
– Metropolitan Council Environmental Services provides the City with wastewater service.
Miscellaneous Revenue
– Funds collected from various sources generally on a non-recurring
basis.
Modified Accrual Basis
– Under the modified accrual basis of accounting, revenues are
recognized in the period in which they become available and measurable, and expenditures are
recognized at the time a liability is incurred pursuant to appropriation authority.
Net Assets
– The equity associated with general government less liabilities.
Non-major Fund
– A governmental fund or enterprise fund that is reported in total in the basic
fund financial statements.
Operating Expenditure
– Expenditure classifications based upon the types of categories of goods
and services purchased. Typical objects include: personal services (salaries and wages);
contracted services (utilities, maintenance, contracts, travel); supplied and materials; and capital
outlay.
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Operating Budget
– Financial plan for the fiscal year, which authorizes proposed personnel
complements, expenditures and the revenues to finance them.
Penalties
– Charges to utility customers caused by late payment of their water, sewer, and refuse
bills.
Permits
– Revenue derived from various permits as defined in the City Code, for the performance
of a specific action. For example, building a house.
Personal Services
– The cost of salaries and wages paid to employees as well as the fringe
benefits associated with employment (i.e. Social Security, PERA, health insurance, life insurance,
etc.).
Program
– Within each Department are several divisions or programs in the City, each charged
with carrying out a specific function.
Proposed Budget
– Budget as submitted by the City Manager to the City Council.
Proprietary Funds
– The funds that account for government operations financed and operated in
a manner similar to a private business.
Refuse Service
– Revenue incurred from the sale of trash pick-up and disposal, leaf pick-up, yard
waste and recycling to residential customers of the City.
Retained Earnings
– An equity account reflecting the accumulated earnings of the City’s
Proprietary (Enterprise) Funds.
Sewer Service
– Revenue incurred from the sale of sanitary sewer service to customers of the
utility.
Special Assessment
– Receipts from assessments placed on property within the City for public
improvements that have benefited that property.
Special Revenue Funds
– A fund that accounts for revenues derived from specific taxes or other
earmarked revenue sources.
Storm Sewer Sales
– Revenue derived from a storm sewer utility fee assessed property owners
based on the amount of impervious surface on their property. Revenues are used to maintain and
improve the City’s storm sewer system.
SWLRT
– Southwest Light Rail Transit. A commuter train system in the Southwest area of the
Minneapolis/St. Paul metropolitan area.
Tax Capacity
– County tax base for the purposes of levying property taxes. Properties are
assigned rates at which their values will be converted into the tax base, (see tax classification
rate).
Tax Capacity Rate
– Tax rate applied to tax capacity to generate property tax revenue. The rate
is obtained by dividing the property tax levy by the available tax capacity.
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Tax Classification Rate
– Rates at which estimated market values are converted into the property
tax base. The classification rates are assigned to properties depending on their type.
Tax Increment Financing
– Financing tool originally intended to combat severe blight in areas
which would not be redeveloped “but for” the availability of government subsidies derived from
locally generated property tax revenues.
Tax Increments
– The value of local taxes collected on a redeveloped or developed property,
above the base year taxes.
TIF
– An abbreviation for Tax Increment Financing.
TOD
– Transit Orientated Development. A term used to describe development surrounding Light
Rail Transit.
Transfers
– Funds transferred between City funds.
Truth-in-Taxation –
Procedures adopted by the 1998 Minnesota Legislature intended to improve
accountability in the adoption of the budget and property tax levy of local governments. These
procedures are revised annually.
Truth-in-Taxation Public Hearing
– Statutory requirement for most local governments to hold
public hearings on their proposed budgets and property tax levies.
Water Sales
– Revenue earned from the sale of water to customers of the utility.
Working Capital
– Current assets minus current liabilities. This measure is used as a gauge in
determining appropriate fund balances.
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