2013 - 2017 ERP
EQUIPMENT REPLACEMENT PLAN
2013-2017
DATE: August 2012
TO: Honorable Mayor and Members of the City Council
FROM: Mike Mornson, City Manager
2013-2017 EQUIPMENT REPLACEMENT PLAN
SUBJECT:
With this letter, I respectfully submit the 2013-2017 Equipment Replacement Plan. This
five-year planning document represents the combined efforts of city staff and the City
Council.
The Equipment Replacement Plan is a five-year forecast of equipment replacement needs
in the City of Hopkins.It is intended to alert the Council and citizens of equipment
replacement needs that are needed to maintain the efficiency of city services and the
safety of city staff. The first year of the plan becomes the adopted budget, however the
equipment is again re-evaluated before final approval is given for the purchase. The
remaining four years represents estimated replacement needs and the related funding.
The Equipment Replacement Plan does not include proposed capital projects. A
document relating specifically to capital project needs has been developed into a separate
document.
The Equipment Replacement Plan is intended to serve as a planning tool and is therefore
structured to present a meaningful, long-range perspective of the city’s equipment needs
over the next 20 years. At the same time sufficient details on individual pieces of
equipment scheduled for replacement is provided to enable those who review the
information to make informed decisions of the city’s equipment needs over the next several
years.
Please use the information provided to assist in the understanding of the city’s equipment
needs as they relate to the delivery of service to the citizens of Hopkins.
This document was developed by the Finance Department with the assistance of all city
departments. I wish to especially thank all those involved in the development of the
Equipment Replacement Plan, and especially Steve Stadler, Public Works Director, Mike
Reynolds, Police Chief, Connie Kurtz, Police Administrative Services Director, Dale
Specken, Fire Chief, Christine Harkess, Finance Director and Deb Dahlheimer, Sr.
Finance Clerk for their hard work and dedication.
1
EQUIPMENT REPLACEMENT PLAN
2013-2017
TABLE OF CONTENTS
Page
City Manager's Message
1
Table of Contents
2
Introduction
Background and Summary of Changes from 2012 Plan4
Cash Flow Statements
Equipment Replacement Fund 9
Chart - Revenues, Expenditures & Working Capital10
Five-Year Project Summaries
Projects by Year12
Department Summary15
Projects by Department16
Funding Source Summary19
Projects by Funding Source20
Equipment Requests
Individual Equipment Request Details24
Twenty Year Replacement Schedule
Twenty Year Replacement Schedule by Department95
Equipment and Building Inventory
Vehicle and Equipment Inventory101
Building Inventory105
2
INTRODUCTION
3
EQUIPMENT REPLACEMENT PLAN 2013-2017
BACKGROUND AND SUMMARY OF CHANGES FROM 2012 PLAN
Background
The Equipment Replacement Plan is a twenty-year forecast and a five-year plan of equipment
needs in the City of Hopkins. It is intended to inform the Council and citizens of the major
equipment needs on the horizon. The first year of the plan becomes an adopted equipment
budget and relates to the operating budget of the equipment replacement fund, which is approved
on an annual basis. The remaining nineteen years represent an estimate of equipment needs and
funding capabilities of the City. Funding requirements vary from year to year. In order to
maintain a fairly consistent levy each year, the twenty-year schedule is projected with a 3%
inflation factor for operating expenses and a yearly average dollar capital expenditure of
$845,400.
The cash flow requirements to fund equipment needs in the equipment replacement fund, will
experience a roller coaster effect over the next 20 years given the projected equipment needs and
3% inflation rate. After reducing the intragovernmental charges by 50% in 2003 in response to
the LGA cuts, charges were increased 2% in 2004 and 9% in 2006 and were not increased again
until 2010 when they were raised by 2% and again by 5% in 2012. This has resulted in a steady
decline in the working capital of the fund. In order to start building cash reserves annual
increases are built into the cash projections beginning in 2014 with an 8% increase and
continuing forward with increases of 9% over the next 4 years. Originally a 6 % increase was
planned for 2013, however due to budget constraints of the General Fund that absorbs the
majority of the charges at 99% of rates charged, we eliminated the increase scheduled for 2013.
The majority of items purchased with ERP funds are used by departments within the General
Fund which accounts for the most of the operations of the city.
Intergovernmental charges are at 61% of what they were in 2002 and at the current rate structure
will not return to that level until 2021. In the last decade due to changes in technology and the
way we operate there is more equipment in the plan; however the rate has not increased to
accommodate the increase in equipment. Equipment that was purchased with grants such as
digital squad cameras, laptop computers in squad cars and fire vehicles, AED’s, infrared cameras
and fitness equipment in the fire hall fitness room now are included in the ERP.
The long term viability of the fund remains questionable and will result in difficult decisions
regarding equipment and operations which were discussed at length during the period leading up
to the preparation of the 2013 ERP. As discussed above we eliminated the rate increase for
2013, changed the scheduled increased for 2014-2017 to 9% each year and plan to sell
Equipment Certificates to fund some of the equipment needs scheduled for 2013 and 2014. This
will allow us to replace aging equipment and spread the payments over 10 years. While we have
the option to place the debt service requirements on the tax levy we have opted to included them
in the annual operating expenses of the Equipment Replacement Fund. If at any time the rates
are not adequate we do have the option of putting a portion or all of the debt service needs on the
tax levy. Currently it is not our intention to do so.
4
Each year staff re-evaluates the equipment needs and adjusts the schedule accordingly. Changes
to the plan are reflected in the document. Refurbishments, extended life expectancy and closer
cost estimates of replacements have been incorporated into the plan. The equipment replacement
charges in the general fund represent approximately 2.8% of total general fund expenditures.
The Equipment Replacement Plan’s basic premise is scheduled replacement of present
equipment. A new item must, in the year proposed, be presented in the annual operating budget
with a stipulation that replacement will be necessary in the future. Flexibility of the Equipment
Replacement Plan is established through annual review and revision, if necessary.
Summary of Changes from 2012 Plan
Highlights of changes from last year’s equipment replacement plan for the years 2013-2017:
Activity Center: There are no changes to Activity Center items in this ERP.
Arts Center: A theater projector was added in 2013 for $6,000. This unit will have
higher lumens and HDMI connectivity and will allow the unit to be
controlled from the control booth.
A community room audio visual unit was added in 2014 for $11,000.
This will be mounted from the ceiling and available for those renting
this space.
City Hall: Document scanners (3) were budgeted at $6,500 per year on a three
year rotation. The number was reduced to two and put on a five year
replacement schedule starting in 2015 at a cost of $11,300 for two.
Community Services: There are no changes to Community Services items in this ERP.
Fire: The air compressor was moved up from 2017 to 2016 at a cost of
$24,900. The current unit is showing its age.
In 2016 self-contained breathing apparatus (SCBA) (45) was added to
the ERP at a cost of $250,000. The current units will have met their
mandated life expectancy and will need to be replaced. The Fire
Department was working on a grant for the SCBA’s, however that did
not work out so the item was added to the ERP. Staff is working on
purchasing these through a multi-jurisdictional agency that will
provide us with some savings over the amount budgeted in the ERP.
HRA There are no changes to HRA items in this ERP.
Pavilion: The ice resurfacer and edger were moved from 2014 to 2013 as these
items are being financed with the Equipment Certificates that are
being sold in 2012.
5
Parking:There are no changes to the Parking Dept. items in this ERP.
Police:Mobile Data Cameras scheduled for 2013 at a cost of $57,000 moved
to 2014.
Prior to 2013 the Taser’s were not included in the ERP. They were
added in 2013 at a cost of $18,600 with a four year life to be replaced
again in 2017.
Public Works: The lives of the equipment are annually reviewed by the public works
department and over the past 10 years they have extended the lives of
the 1-ton trucks from 8 to 12 years and the dump trucks from 13 to 17
years. Extending the lives of major equipment comes with the risk of
increased maintenance costs. When maintenance costs become
unmanageable the equipment will be put on the schedule for earlier
replacement.
Engineering
The engineering vehicle originally scheduled for 2013 was moved
back to 2014 and the cost reduced from $21,500 to $2,000. The police
Tahoe will be transferred to Engineering and there is minimal cost to
refurbish the vehicle for non-police use.
Parks/Forestry
After an analysis of the riding mowers the two riding mowers
scheduled for 2013 and 2014 were moved to 2014 and 2015 and the
cost on the one scheduled for 2014 was reduced from $22,800 to
$11,000 to purchase a zero turn mower rather than a Groundsmaster
and the one scheduled for 2015 was reduced from $30,600 to $20,000
eliminating one mower and accounting for the Groundsmaster. The
third mower was removed from the plan.
Streets/Traffic
After evaluation of the two 4x4 ¾ ton pickup trucks in the ERP the
following changes were made:
A 4x4 ¾ ton pickup with plow (ERP-0300) totaling $33,600
was moved from 2015 to 2013 and the cost reduced to $21,500.
A 4x4 ¾ ton pickup with plow (ERP-0301) totaling $30,400
was moved from 2013 to 2015.
Due to new equipment in that is available in street sweeping the
following changes were made to the street sweeper replacement
program:
A mechanical sweeper scheduled for replacement in 2013 at a
cost of $156,400 was moved back to 2021 and will be replaced
every 20 years. This sweeper requires two people to operate,
6
one to drive the sweeper and one to drive a truck that the
material collected is dumped into for disposal. In addition this
sweeper needs water to wet the material that is picked up.
A regenerative sweeper was added in 2013 at a cost of
$185,000 on a 20-year replacement. This sweeper is a vacuum
type sweeper and is a more efficient machine in that it can be
used by a single person and uses no water.
Refuse
There are no changes to refuse department items in this ERP.
Water
There are no changes to water department items in this ERP.
Sewer
There are no changes to sewer department items in this ERP.
7
CASHFLOWSTATEMENT
8
EQUIPMENT REPLACEMENT FUND (602)07/27/2012
Impact on General Fund028,93835,16038,32341,773
ate Change
3%5%0%8%9%9%9%
R
BUDGETBUDGETBUDGETBUDGETBUDGETBUDGETBUDGET
2011201220132014201520162017
921,83145,149
Working Capital Begin Yea
r
890,1891,364,161 898,102 668,938 5 15,342
ges302,012443,524
Revenues from char
317,113 317,113 342,482 373,305 4 06,902
Transfer in General Fund50,00050,000
50,000
Transfer In - Pavilion - Capital Lease20,000
20,000 15,609
Transfer In - Pavilion - Hockey Loa3,143
n
3,143 3,143 3,142
Interest earnings6,66213,7609,100
9,021 6 ,808 5 ,272 570
Other revenues (sale of assets)42,34330,000
199,462 25,000 30,000 30,000 30,000
Equipment Certificates (Bonds)804,4001,000,000
Total Revenues374,1601,474,094
1,353,138 374,625 434,723 460,113 4 92,175
Expenditures (excludes Depr.) (1)23,99518,79820,541
18,250 19,361 19,942 21,157
Fire Truck Financing Pymnts (2009-2018)53,874
5 4,217 5 4,217 5 4,217 5 4,217 5 4,217 5 4,217
Adj - Fire Quick Attach Pumper245,000
Capital Outlay - Equipment327,933414,001
561,700 703,300 497,500 447,500 7 96,400
2012 Equip Certificate Pymnts (10yr 3%)64,370
9 2,810 9 2,050 9 1,210 9 5,290
Total Expenses405,802584,664
879,167 840,684 663,888 613,709 9 62,367
Working Capital Ending Balance934,579
8 90,189 1,364,161 898,102 668,938 515,342 4 5,149
909,977527,21946,454
Actual/Estimated Cash balances902,0641,376,03
66
680,812 57,024
9
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FIVEYEAR
PROJECTSUMMARIES
11
City of Hopkins, MN
EQUIPMENT REPLACEMENT PLAN
20132017
thru
PROJECTS BY YEAR
Project NameProject #Priority Project Cost
Department
2013
Art Center Kitchen Catering EquipmentArts Center01-ERP-1102n/a5,000
Art Center Theater ProjectorArts Centern/a6,000
01-ERP-1104
Network ServerCity Hall Administrationn/a8,000
01-ERP-0003
ComputersCity Hall Administrationn/a30,000
01-ERP-0006
Election EquipmentCommunity Servicesn/a50,000
01-ERP-0011
Aerial TruckFiren/a54,217
01-ERP-0106
Thermal Imaging Camera (2)Firen/a11,500
01-ERP-0112
Ice ResurfacerPavilion01-ERP-1000n/a180,000
Electric Ice EdgerPavilion01-ERP-1001n/a5,000
Marked Patrol Vehicles (6)Police01-ERP-0200n/a71,200
Police Administrative Vehicles (2)Police01-ERP-0204n/a29,600
LOGIS Computer SystemPolice01-ERP-0208n/a200,000
Network Server (3)Police01-ERP-0211n/a8,500
Tactical Ballistic VestsPolice01-ERP-0214n/a23,200
Taser ReplacementPolice01-ERP-0217318,600
1/2 Ton Pickup TruckPublic Works: Parks/Forestryn/a26,400
01-ERP-0800
Trucksters (3)Public Works: Parks/Forestryn/a19,800
01-ERP-0807
Brush ChipperPublic Works: Parks/Forestryn/a25,700
01-ERP-0813
4x4 3/4 Ton Pickup with PlowPublic Works: Streets/Trafficn/a21,500
01-ERP-0300
Regenerative Air SweeperPublic Works: Streets/Trafficn/a185,000
01-ERP-0319
Backhoe LoaderWatern/a75,000
01-ERP-0502
1,054,217
Total for 2013
2014
Art Center Community Room Audio VisualArts Center01-ERP-1105n/a11,000
Network ServerCity Hall Administration01-ERP-0003n/a8,000
ComputersCity Hall Administration01-ERP-0006n/a30,000
Aerial TruckFire01-ERP-0106n/a54,217
Automated External Defibrillator (2)Fire01-ERP-0120n/a7,200
Workout Equipment - Dumb BellsFiren/a5,000
01-ERP-0122
HRA CopierHRAn/a13,000
01-ERP-0401
Marked Patrol Vehicles (6)Policen/a73,400
01-ERP-0200
Utility 4x4 (unit 212)Policen/a47,700
01-ERP-0203
Police Administrative Vehicles (2)Policen/a30,500
01-ERP-0204
Logging RecorderPolicen/a36,900
01-ERP-0210
Network Server (3)Police01-ERP-0211n/a8,500
Mobile Data ComputersPolice01-ERP-0212n/a62,700
Digital Squad Car CamerasPolice01-ERP-0213n/a53,400
Engineering VanPublic Works: Engineering01-ERP-0700n/a2,000
3/4 Ton Utility TruckPublic Works: Parks/Forestry01-ERP-0802n/a32,200
Riding Mowers (2)Public Works: Parks/Forestry01-ERP-0808n/a11,000
RollerPublic Works: Streets/Traffic01-ERP-0312n/a45,900
Asphalt PaverPublic Works: Streets/Traffic01-ERP-0314n/a48,800
Refuse Truck (Rear-L)Refusen/a101,600
01-ERP-0901
Wednesday, August 15, 2012
12
Project NameProject #Priority Project Cost
Department
4x4 3/4 Ton TruckSewer01-ERP-0550n/a35,700
718,717
Total for 2014
2015
Network ServerCity Hall Administration01-ERP-0003n/a8,000
Telephone SystemCity Hall Administration01-ERP-0004n/a89,600
ComputersCity Hall Administration01-ERP-0006n/a30,000
Document Management Scanner (2)Community Services01-ERP-0008n/a11,300
Duty Chief VehicleFire01-ERP-0103n/a37,000
Aerial TruckFire01-ERP-0106n/a54,217
Workout Equipment - ElipticalFire01-ERP-0116n/a5,800
Workout Equipment - Summit TrainerFire01-ERP-0117n/a5,800
Workout Equipment - Weight LiftingFiren/a5,800
01-ERP-0119
4x4 3/4 Ton TruckHRAn/a32,400
01-ERP-0400
Marked Patrol Vehicles (6)Policen/a75,600
01-ERP-0200
Sergeant's VehiclePolicen/a37,800
01-ERP-0201
Police Administrative Vehicles (2)Policen/a31,400
01-ERP-0204
Police Services Liaison VehiclePolicen/a25,000
01-ERP-0206
Network Server (3)Police01-ERP-0211n/a8,500
Riding Mowers (2)Public Works: Parks/Forestry01-ERP-0808n/a20,000
4X4 3/4 Ton Truck with PlowPublic Works: Streets/Traffic01-ERP-0301n/a30,400
Sign Machine (Traffic)Public Works: Streets/Traffic01-ERP-0317n/a13,400
Refuse Truck (RAP-R) (2)Refuse01-ERP-0900n/a204,800
726,817
Total for 2015
2016
Network ServerCity Hall Administration01-ERP-0003n/a8,000
ComputersCity Hall Administrationn/a30,000
01-ERP-0006
Fire Utility Vehicle (Pick Up Truck)Firen/a35,000
01-ERP-0105a
Aerial TruckFiren/a54,217
01-ERP-0106
Air CompressorFiren/a34,900
01-ERP-0107
Self Contained Breathing Apparatus (45)Firen/a250,000
01-ERP-0108
Floor ScrubberFiren/a14,300
01-ERP-0114
Marked Patrol Vehicles (6)Police01-ERP-0200n/a77,800
Parking Enforcement Vehicle (Parking Fund)Police01-ERP-0202n/a27,200
Police Administrative Vehicles (2)Police01-ERP-0204n/a32,400
SWAT VehiclePolice01-ERP-0205n/a30,000
Copy Machine - Police DeptPolice01-ERP-0209n/a22,100
Network Server (3)Police01-ERP-0211n/a8,500
TractorPublic Works: Parks/Forestry01-ERP-0806n/a49,300
Slope MowerPublic Works: Parks/Forestryn/a32,700
01-ERP-0809
Skid Loader (2)Public Works: Streets/Trafficn/a41,900
01-ERP-0309
Snow BlowerPublic Works: Streets/Trafficn/a102,300
01-ERP-0315
3/4 Ton Utility TruckSewern/a33,600
01-ERP-0551
884,217
Total for 2016
2017
Refrigerator/FreezerActivity Center01-ERP-0031n/a1
Art Center Video Camera UpdatesArts Center01-ERP-1103n/a3,700
Network ServerCity Hall Administration01-ERP-0003n/a8,000
ComputersCity Hall Administration01-ERP-0006n/a30,000
Aerial TruckFire01-ERP-0106n/a54,217
Thermal Imaging Camera (2)Fire01-ERP-0112n/a12,900
Workout Equipment - TreadmillFire01-ERP-0118n/a5,800
Wednesday, August 15, 2012
13
Project NameProject #Priority Project Cost
Department
Marked Patrol Vehicles (6)Police01-ERP-0200n/a80,200
Police Administrative Vehicles (2)Policen/a33,300
01-ERP-0204
Network Server (3)Policen/a8,500
01-ERP-0211
Taser ReplacementPolice320,900
01-ERP-0217
Stump CutterPublic Works: Parks/Forestryn/a21,200
01-ERP-0812
Skid LoaderPublic Works: Parks/Forestryn/a32,000
01-ERP-0815
Water TruckPublic Works: Streets/Trafficn/a150,000
01-ERP-0307
StriperPublic Works: Streets/Traffic01-ERP-0313n/a11,200
Generator (2)Sewer01-ERP-0555n/a26,400
1/2 Ton TruckWater01-ERP-0500n/a26,800
3/4 Ton Utility TruckWater01-ERP-0501n/a34,900
560,018
Total for 2017
3,943,986
GRAND TOTAL
Wednesday, August 15, 2012
14
City of Hopkins, MN
EQUIPMENT REPLACEMENT PLAN
20132017
thru
DEPARTMENT SUMMARY
Department20132014201520162017Total
Activity Center11
Arts Center11,00011,0003,700
25,700
City Hall Administration38,00038,000127,60038,00038,000
279,600
Community Services50,00011,300
61,300
Fire65,71766,417108,617388,41772,917
702,085
HRA13,00032,40045,400
Pavilion185,000185,000
Police351,100313,100178,300198,000142,9001,183,400
Public Works: Engineering2,000
2,000
Public Works: Parks/Forestry71,90043,20020,00082,00053,200
270,300
Public Works: Streets/Traffic206,50094,70043,800144,200161,200
650,400
Refuse101,600204,800306,400
Sewer35,70033,60026,40095,700
Water75,00061,700136,700
1,054,217718,717726,817884,217560,0183,943,986
TOTAL
15
Wednesday, August 15, 2012
City of Hopkins, MN
EQUIPMENT REPLACEMENT PLAN
20132017
thru
PROJECTS BY DEPARTMENT
DepartmentProject#Priority20132014201520162017 Total
Activity Center
Refrigerator/Freezern/a01-ERP-003111
11
Activity Center Total
Arts Center
Art Center Kitchen Catering Equipmentn/a5,000
01-ERP-11025,000
Art Center Video Camera Updatesn/a3,700
01-ERP-11033,700
Art Center Theater Projectorn/a6,000
01-ERP-11046,000
Art Center Community Room Audio Visualn/a11,000
01-ERP-110511,000
25,700
11,00011,0003,700
Arts Center Total
City Hall Administration
Network Servern/a01-ERP-00038,0008,0008,0008,0008,00040,000
Telephone Systemn/a01-ERP-000489,60089,600
Computersn/a01-ERP-000630,00030,00030,00030,00030,000150,000
38,00038,000127,60038,00038,000279,600
City Hall Administration Total
Community Services
Document Management Scanner (2)n/a11,300
01-ERP-000811,300
Election Equipmentn/a50,000
01-ERP-001150,000
50,00011,30061,300
Community Services Total
Fire
Duty Chief Vehiclen/a01-ERP-010337,00037,000
Fire Utility Vehicle (Pick Up Truck)01-ERP-0105an/a35,00035,000
Aerial Truck01-ERP-0106n/a54,21754,21754,21754,21754,217271,085
Air Compressor01-ERP-0107n/a34,90034,900
Self Contained Breathing Apparatus (45)n/a250,000
01-ERP-0108250,000
Thermal Imaging Camera (2)n/a11,50012,900
01-ERP-011224,400
Floor Scrubbern/a14,300
01-ERP-011414,300
Workout Equipment - Elipticaln/a5,800
01-ERP-01165,800
Workout Equipment - Summit Trainern/a5,800
01-ERP-01175,800
Workout Equipment - Treadmilln/a5,800
01-ERP-01185,800
Workout Equipment - Weight Lifting01-ERP-0119n/a5,8005,800
Automated External Defibrillator (2)01-ERP-0120n/a7,2007,200
Workout Equipment - Dumb Bells01-ERP-0122n/a5,0005,000
702,085
65,71766,417108,617388,41772,917
Fire Total
HRA
4x4 3/4 Ton Truckn/a01-ERP-040032,40032,400
HRA Copiern/a13,000
01-ERP-040113,000
16
Wednesday, August 15, 2012
DepartmentProject#Priority20132014201520162017 Total
13,00032,40045,400
HRA Total
Pavilion
Ice Resurfacern/a01-ERP-1000180,000180,000
Electric Ice Edgern/a5,000
01-ERP-10015,000
185,000185,000
Pavilion Total
Police
Marked Patrol Vehicles (6)n/a71,20073,40075,60077,80080,200
01-ERP-0200378,200
Sergeant's Vehiclen/a37,800
01-ERP-020137,800
Parking Enforcement Vehicle (Parking Fund)n/a27,200
01-ERP-020227,200
Utility 4x4 (unit 212)n/a47,700
01-ERP-020347,700
Police Administrative Vehicles (2)01-ERP-0204n/a29,60030,50031,40032,40033,300157,200
SWAT Vehicle01-ERP-0205n/a30,00030,000
Police Services Liaison Vehicle01-ERP-0206n/a25,00025,000
LOGIS Computer System01-ERP-0208n/a200,000200,000
Copy Machine - Police Dept01-ERP-0209n/a22,10022,100
Logging Recorder01-ERP-0210n/a36,90036,900
Network Server (3)n/a8,5008,5008,5008,5008,500
01-ERP-021142,500
Mobile Data Computersn/a62,700
01-ERP-021262,700
Digital Squad Car Camerasn/a53,400
01-ERP-021353,400
Tactical Ballistic Vestsn/a23,200
01-ERP-021423,200
Taser Replacement318,60020,900
01-ERP-021739,500
351,100313,100178,300198,000142,9001,183,400
Police Total
Public Works: Engineering
Engineering Vann/a01-ERP-07002,0002,000
2,0002,000
Public Works: Engineering Total
Public Works: Parks/Forestry
1/2 Ton Pickup Truckn/a01-ERP-080026,40026,400
3/4 Ton Utility Truckn/a32,200
01-ERP-080232,200
Tractorn/a49,300
01-ERP-080649,300
Trucksters (3)n/a19,800
01-ERP-080719,800
Riding Mowers (2)n/a11,00020,000
01-ERP-080831,000
Slope Mowern/a32,700
01-ERP-080932,700
Stump Cuttern/a21,200
01-ERP-081221,200
Brush Chipper01-ERP-0813n/a25,70025,700
Skid Loader01-ERP-0815n/a32,00032,000
270,300
71,90043,20020,00082,00053,200
Public Works: Parks/Forestry Total
Public Works: Streets/Traffic
4x4 3/4 Ton Pickup with Plown/a01-ERP-030021,50021,500
4X4 3/4 Ton Truck with Plown/a30,400
01-ERP-030130,400
Water Truckn/a150,000
01-ERP-0307150,000
Skid Loader (2)n/a41,900
01-ERP-030941,900
Rollern/a45,900
01-ERP-031245,900
Stripern/a11,200
01-ERP-031311,200
Asphalt Pavern/a48,800
01-ERP-031448,800
Snow Blower01-ERP-0315n/a102,300102,300
Sign Machine (Traffic)01-ERP-0317n/a13,40013,400
Regenerative Air Sweeper01-ERP-0319n/a185,000185,000
17
Wednesday, August 15, 2012
DepartmentProject#Priority20132014201520162017 Total
206,50094,70043,800144,200161,200650,400
Public Works: Streets/Traffic Total
Refuse
Refuse Truck (RAP-R) (2)n/a01-ERP-0900204,800204,800
Refuse Truck (Rear-L)n/a101,600
01-ERP-0901101,600
101,600204,800306,400
Refuse Total
Sewer
4x4 3/4 Ton Truckn/a35,700
01-ERP-055035,700
3/4 Ton Utility Truckn/a33,600
01-ERP-055133,600
Generator (2)n/a26,400
01-ERP-055526,400
95,700
35,70033,60026,400
Sewer Total
Water
1/2 Ton Truckn/a01-ERP-050026,80026,800
3/4 Ton Utility Truckn/a01-ERP-050134,90034,900
Backhoe Loadern/a01-ERP-050275,00075,000
75,00061,700136,700
Water Total
1,054,217718,717726,817884,217560,0183,943,986
GRAND TOTAL
18
Wednesday, August 15, 2012
City of Hopkins, MN
EQUIPMENT REPLACEMENT PLAN
20132017
thru
FUNDING SOURCE SUMMARY
20132014201520162017Total
Source
AC - Arts Center Fund11,00011,0003,70025,700
Bonds/Lease54,21754,21754,21754,21754,217
271,085
Equipment Replacement Fund729,000497,500421,800796,400414,0012,858,701
HRA - Housing and Redevelopment Authority13,00032,400
45,400
PA - Pavilion Fund185,000185,000
PKG - Parking Fund5,7005,700
RF - Refuse Fund101,600204,800
306,400
SF - Sanitary Sewer Fund35,7006,80033,60026,400102,500
WF - Water Fund75,0006,80061,700
143,500
1,054,217718,717726,817884,217560,0183,943,986
GRAND TOTAL
Wednesday, August 15, 2012
19
City of Hopkins, MN
EQUIPMENT REPLACEMENT PLAN
20132017
thru
PROJECTS BY FUNDING SOURCE
SourceProject#Priority20132014201520162017Total
AC - Arts Center Fund
Art Center Kitchen Catering Equipmentn/a5,000
01-ERP-11025,000
Art Center Video Camera Updatesn/a01-ERP-11033,7003,700
Art Center Theater Projector01-ERP-1104n/a6,0006,000
Art Center Community Room Audio Visual01-ERP-1105n/a11,00011,000
25,700
11,00011,0003,700
AC - Arts Center Fund Total
Bonds/Lease
Aerial Truckn/a01-ERP-010654,21754,21754,21754,21754,217271,085
54,21754,21754,21754,21754,217271,085
Bonds/Lease Total
Equipment Replacement Fund
Network Servern/a01-ERP-00038,0008,0008,0008,0008,00040,000
Telephone Systemn/a01-ERP-000476,00076,000
Computers01-ERP-0006n/a30,00030,00030,00030,00030,000150,000
Document Management Scanner (2)01-ERP-0008n/a11,30011,300
Election Equipment01-ERP-0011n/a50,00050,000
Refrigerator/Freezer01-ERP-0031n/a11
Duty Chief Vehicle01-ERP-0103n/a37,00037,000
Fire Utility Vehicle (Pick Up Truck)01-ERP-0105an/a35,00035,000
Air Compressorn/a34,900
01-ERP-010734,900
Self Contained Breathing Apparatus (45)n/a250,000
01-ERP-0108250,000
Thermal Imaging Camera (2)n/a11,50012,900
01-ERP-011224,400
Floor Scrubbern/a14,300
01-ERP-011414,300
Workout Equipment - Elipticaln/a5,800
01-ERP-01165,800
Workout Equipment - Summit Trainern/a5,800
01-ERP-01175,800
Workout Equipment - Treadmill01-ERP-0118n/a5,8005,800
Workout Equipment - Weight Lifting01-ERP-0119n/a5,8005,800
Automated External Defibrillator (2)01-ERP-0120n/a7,2007,200
Workout Equipment - Dumb Bells01-ERP-0122n/a5,0005,000
Marked Patrol Vehicles (6)01-ERP-0200n/a71,20073,40075,60077,80080,200378,200
Sergeant's Vehicle01-ERP-0201n/a37,80037,800
Parking Enforcement Vehicle (Parking Fund)01-ERP-0202n/a27,20027,200
Utility 4x4 (unit 212)01-ERP-0203n/a47,70047,700
Police Administrative Vehicles (2)n/a29,60030,50031,40032,40033,300
01-ERP-0204157,200
SWAT Vehiclen/a30,000
01-ERP-020530,000
Police Services Liaison Vehiclen/a25,000
01-ERP-020625,000
LOGIS Computer Systemn/a200,000
01-ERP-0208200,000
Copy Machine - Police Deptn/a22,100
01-ERP-020922,100
Logging Recordern/a36,900
01-ERP-021036,900
Network Server (3)n/a8,5008,5008,5008,5008,500
01-ERP-021142,500
Mobile Data Computers01-ERP-0212n/a57,00057,000
Wednesday, August 15, 2012
20
SourceProect#Priorit20132014201520162017Total
jy
Digital Squad Car Camerasn/a01-ERP-021353,40053,400
Tactical Ballistic Vestsn/a23,200
01-ERP-021423,200
Taser Replacement318,60020,900
01-ERP-021739,500
4x4 3/4 Ton Pickup with Plown/a21,500
01-ERP-030021,500
4X4 3/4 Ton Truck with Plown/a30,400
01-ERP-030130,400
Water Truckn/a150,000
01-ERP-0307150,000
Skid Loader (2)n/a41,900
01-ERP-030941,900
Roller01-ERP-0312n/a45,90045,900
Striper01-ERP-0313n/a11,20011,200
Asphalt Paver01-ERP-0314n/a48,80048,800
Snow Blower01-ERP-0315n/a102,300102,300
Sign Machine (Traffic)01-ERP-0317n/a13,40013,400
Regenerative Air Sweeper01-ERP-0319n/a185,000185,000
Engineering Vann/a2,000
01-ERP-07002,000
1/2 Ton Pickup Truckn/a26,400
01-ERP-080026,400
3/4 Ton Utility Truckn/a32,200
01-ERP-080232,200
Tractorn/a49,300
01-ERP-080649,300
Trucksters (3)n/a19,800
01-ERP-080719,800
Riding Mowers (2)n/a11,00020,000
01-ERP-080831,000
Slope Mowern/a32,700
01-ERP-080932,700
Stump Cutter01-ERP-0812n/a21,20021,200
Brush Chipper01-ERP-0813n/a25,70025,700
Skid Loader01-ERP-0815n/a32,00032,000
729,000497,500421,800796,400414,0012,858,701
Equipment Replacement Fund Total
HRA - Housing and Redevelopment A
4x4 3/4 Ton Truckn/a01-ERP-040032,40032,400
HRA Copiern/a13,000
01-ERP-040113,000
13,00032,40045,400
HRA - Housing and Redevelopment
Authority Total
PA - Pavilion Fund
Ice Resurfacern/a180,000
01-ERP-1000180,000
Electric Ice Edgern/a5,000
01-ERP-10015,000
185,000185,000
PA - Pavilion Fund Total
PKG - Parking Fund
Mobile Data Computersn/a01-ERP-02125,7005,700
5,700
5,700
PKG - Parking Fund Total
RF - Refuse Fund
Refuse Truck (RAP-R) (2)n/a204,800
01-ERP-0900204,800
Refuse Truck (Rear-L)n/a101,600
01-ERP-0901101,600
101,600204,800306,400
RF - Refuse Fund Total
SF - Sanitary Sewer Fund
Telephone Systemn/a01-ERP-00046,8006,800
4x4 3/4 Ton Truckn/a01-ERP-055035,70035,700
Wednesday, August 15, 2012
21
SourceProect#Priorit20132014201520162017Total
jy
3/4 Ton Utility Truckn/a01-ERP-055133,60033,600
Generator (2)n/a26,400
01-ERP-055526,400
35,7006,80033,60026,400102,500
SF - Sanitary Sewer Fund Total
WF - Water Fund
Telephone Systemn/a01-ERP-00046,8006,800
1/2 Ton Truck01-ERP-0500n/a26,80026,800
3/4 Ton Utility Truck01-ERP-0501n/a34,90034,900
Backhoe Loader01-ERP-0502n/a75,00075,000
143,500
75,0006,80061,700
WF - Water Fund Total
1,054,217718,717726,817884,217560,0183,943,986
GRAND TOTAL
Wednesday, August 15, 2012
22
EQUIPMENTREQUESTS
23
EQUIPMENT REPLACEMENT PLAN 20132017
thru
Department
City Hall Administration
Cit of Hokins MN
yp,
ContactFinance Director/IT
TypeEquipment
01-ERP-0003
Project #
Useful Life
1 year
Network Server
Project Name
Category
Equipment
FuturePriority
n/a
Total Project Cost:
$233,000
Description
The network server is the hub of the network. New computers are faster and more reliable.
Justification
Networking allows user to share information that is stored in a single location, the network server. This is more efficient because the information
does not have to be stored on many different computers. It also makes for better accuracy because as the information changes or is updated, every
user is working with the same data.
PriorExpendituresTotal
20132014201520162017Future
Equipment 8,0008,0008,0008,0008,00040,000
81,000112,000
8,0008,0008,0008,0008,00040,000
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
8,0008,0008,0008,0008,00040,000
81,000 Equipment Replacement Fund 112,000
8,0008,0008,0008,0008,00040,000
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $-0-
Wednesday, August 15, 2012
24
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentCity Hall Administration
Cit of Hokins MN
yp,
Contact
IT Director
Type
Equipment
01-ERP-0004
Project #
Useful Life
8 years
Telephone System
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$349,900
Description
Includes the PBX, the voice mail systems, and all telephone instruments. Currently there are over 200 extensions served by this system. Also
includes software for the PBX and voice mail systems.
Justification
Making, receiving and routing telephone calls, storing voice mail messages, and providing telephone based information services (snow line, etc.)
PriorExpendituresTotal
20132014201520162017Future
Equipment 89,60089,600
60,000200,300
89,60089,600
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
76,00076,000
60,000 Equipment Replacement Fund 200,300
6,8006,800
SF - Sanitary Sewer Fund
TotalTotal
6,8006,800
WF - Water Fund
89,60089,600
Total
Budget Impact/Other
Variance from 20 year plan - Upgrade to controller in 2009 delays complete replacement to 2015.
Estimate salvage/resale value on replaced item: $
Wednesday, August 15, 2012
25
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentCity Hall Administration
Cit of Hokins MN
yp,
Contact
Finance Director/IT
Type
Equipment
01-ERP-0006
Project #
Useful Life
3-5 years
Computers
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$930,000
Description
Personal computer purchases and upgrades for the entire City staff. Coordinating personal computer purchases from individual departments to one
fund.
Justification
Tools enabling staff to perform job responsibilities efficiently and effectively.
PriorExpendituresTotal
20132014201520162017Future
Equipment 30,00030,00030,00030,00030,000150,000
360,000420,000
30,00030,00030,00030,00030,000150,000
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
30,00030,00030,00030,00030,000150,000
360,000 Equipment Replacement Fund 420,000
30,00030,00030,00030,00030,000150,000
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $-0-
Wednesday, August 15, 2012
26
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentCommunity Services
Cit of Hokins MN
yp,
Contact
City Clerk
Type
Equipment
01-ERP-0008
Project #
Useful Life
3 years
Document Management Scanner (2)
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$109,200
Description
Large document (11” x17”) scanner for document management and retention as well as general administrative use.
Two scanners replaced every three years. Purchased two scanners in 2012 at a cost of $10,315 - Look to replace in three years.
Scanners will be evaluated every three years for replacement. If scanners are working properly their life will be extended.
Justification
Current scanners were repaired many times and are beyond end of life per IT. Excess time was spent by IT keeping the scanners working.
PriorExpendituresTotal
20132014201520162017Future
Equipment 11,30011,300
23,30074,600
11,30011,300
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
11,30011,300
23,300 Equipment Replacement Fund 74,600
11,30011,300
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - Two new scanners purchased in 2012 and will be replaced every three years. Previously scanners had been repaired.
Estimate salvage/resale value on replaced item: $500-$1,000
Wednesday, August 15, 2012
27
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentCommunity Services
Cit of Hokins MN
yp,
Contact
City Clerk
Type
Equipment
01-ERP-0011
Project #
Useful Life
10 years
Election Equipment
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$117,200
Description
Replace election M-100 ballot scanners and ballot boxes. - 9 machines total.
Justification
All Hennepin County equipment is being replaced in 2013.
ExpendituresTotalFuture
20132014201520162017
Equipment 50,00050,000
67,200
50,00050,000
TotalTotal
Funding Sources20132014201520162017TotalFuture
50,00050,000
Equipment Replacement Fund 67,200
50,00050,000
TotalTotal
Budget Impact/Other
Variance from 20 year plan - New item.
Estimate salvage/resale value on replaced item: $-0-
Wednesday, August 15, 2012
28
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentActivity Center
Cit of Hokins MN
yp,
Contact
Facilities Director
Type
Equipment
01-ERP-0031
Project #
Useful Life
30 years
Refrigerator/Freezer
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$10,501
Description
Commerical, stainless steel refrigerator and freezer.
Justification
Cooling/freezing needed for programs or by use of the participants and their activities. Present unit was here when activity center opened in
1980. This unit was part of the old South Jr. High cafeteria kitchen. The unit continues to have problems due to the age of the unit.
PriorExpendituresTotal
20132014201520162017
Equipment 11
10,500
11
TotalTotal
PriorFunding Sources20132014201520162017Total
11
10,500 Equipment Replacement Fund
11
TotalTotal
Budget Impact/Other
Variance from 20 year plan - Delayed indefinetly. Will use and repair as necessary.
Estimate salvage/resale value on replaced item: $-0-
Wednesday, August 15, 2012
29
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0103
Project #
Useful Life
5 years
Duty Chief Vehicle
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$254,200
Description
A marked passenger vehicle for use by the Duty Chief and Assistant Chiefs in transporting required equipment, reference materials and personnel
for emergency response, and routine Fire Department business.
Curent vehicles: 2010 Chevrolet Tahoe (#110) (Chief)
2006 Dodge Durango (#100) (Asst. Chief)
2003 Chevrolet Impala (#101) (Asst. Chief) to be replaced with 2015 SUV
Justification
Used by the Fire Chief and Asst. Chiefs when responding to fires and other emergencies. Used for official business in and out of the city and for
fire fighter travel on official Fire Department business.
Eventually 3 SUV's - replaced every 5 years with 15 year life. New - chief, cycle down to Asst. Chief 1 and Asst. Chief 2.
PriorExpenditures20132014201520162017TotalFuture
Vehicles 37,00037,000
64,500152,700
37,00037,000
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
37,00037,000
64,500 Equipment Replacement Fund 152,700
37,00037,000
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - Add 2 vehicles and change life to 15 years.
Estimate salvage/resale value on replaced item: $4,000
Wednesday, August 15, 2012
30
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0105a
Project #
Useful Life
5 years
Fire Utility Vehicle (Pick Up Truck)
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$177,100
Description
A pickup truck on a 4 wheel drive chassis.
Current vehicle: 1998 Chevrolet Lumina (#106) - used by Fire Inspector
Justification
With getting rid of our light rescue, we will be losing a way to haul equipment back and forth from the fire scene to the station. This vehicle would
be used to haul equipment and personnel to and from the scene and can be used for people to go to schools.
ExpendituresTotalFuture
20132014201520162017
Vehicles 35,00035,000
142,100
35,00035,000
TotalTotal
Funding Sources20132014201520162017TotalFuture
35,00035,000
Equipment Replacement Fund 142,100
35,00035,000
TotalTotal
Budget Impact/Other
Variance from 20 year plan - Change from 10 year life to 5 years.
Estimate of salvage/resale value on replace item - $
Wednesday, August 15, 2012
31
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0106
Project #
Useful Life
20 years
Aerial Truck
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$2,559,597
Description
One hundred foot aerial ladder truck with a 1500 GPM fire pump and a full compliment of ground ladders. Lease payments due 2009-2018 on
2008 purchase of Pierce Aerial Truck. Payments due semi-annually each April 23 and October 23.
Current vehicle: 2008 Pierce Arrow XT Aerial Ladder (#109)
Justification
Vehicle was purchased in 2008 at a total cost of $870,427.08 including mounted equipment. Vehicle was paid using $445,427.08 in ERP cash and
a 10-year capital lease of $425,000. At the end of the lease term payments (P&I) will total $542,170. Total costs of aerial including cash
payments equals $987,597.
PriorExpendituresTotal
20132014201520162017Future
Equipment 54,21754,21754,21754,21754,217271,085
662,2951,626,217
54,21754,21754,21754,21754,217271,085
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
54,21754,21754,21754,21754,217271,085
662,295 Bonds/Lease 1,626,217
54,21754,21754,21754,21754,217271,085
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - .Lease payments on financing added to the plan.
Estimate salvage/resale value on replaced item: $
Wednesday, August 15, 2012
32
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0107
Project #
Useful Life
15 years
Air Compressor
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$89,300
Description
Justification
ExpendituresTotalFuture
20132014201520162017
Equipment 34,90034,900
54,400
34,90034,900
TotalTotal
Funding Sources20132014201520162017TotalFuture
34,90034,900
Equipment Replacement Fund 54,400
34,90034,900
TotalTotal
Budget Impact/Other
Variance from 20 year plan - move back to 2017
Estimate salvage/resale value on replaced item - $
Purchased: 1996
Wednesday, August 15, 2012
33
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0108
Project #
Useful Life
10 years
Self Contained Breathing Apparatus (45)
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$752,000
Description
Breathing apparatus for interior firefighting for firefighters.
Justification
The breathing apparatus was taken out of the ERP in 2006 because we thought we were getting a grant. Grant was not successful. The SCBA's
(45) need to be replaced because they are at the end of their life and cannot be hydro tested any longer.
PriorExpendituresTotal
20132014201520162017Future
Equipment 250,000250,000
166,000336,000
250,000250,000
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
250,000250,000
166,000 Equipment Replacement Fund 336,000
250,000250,000
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - New item.
Estimate salvage/resale value on replaced item: $
Wednesday, August 15, 2012
34
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0112
Project #
Useful Life
10 years
Thermal Imaging Camera (2)
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$72,200
Description
Used by our fire companies to locate victims trapped in a smoke filled building. It helps us determine where fire and heat may be hidden allowing
for faster extinguishment.
Note: purchased 2003 & 2007
Justification
Current camera is ten years old and has been through many hot fires and needs to be replaced. Current camera was purchased with donation
money.
PriorExpendituresTotal
20132014201520162017Future
Equipment 11,50012,90024,400
15,00032,800
11,50012,90024,400
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
11,50012,90024,400
15,000 Equipment Replacement Fund 32,800
11,50012,90024,400
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - department owns 2 cameras. Previously one one was included in the replacement plan. This will add to the
replacement schedule the camera purchased from the Fire Dept budget in 2003.
Estimate salvage/resale value on repalced item: $-0-
Wednesday, August 15, 2012
35
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0114
Project #
Useful Life
12 years
Floor Scrubber
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$34,600
Description
Floor scrubber to keep apparatus floors clean.
Current equipment: 2004 Tennant 5400
Justification
Scrubber is used to keep apparatus floors clean so that floor will last longer.
ExpendituresTotalFuture
20132014201520162017
Equipment 14,30014,300
20,300
14,30014,300
TotalTotal
Funding Sources20132014201520162017TotalFuture
14,30014,300
Equipment Replacement Fund 20,300
14,30014,300
TotalTotal
Budget Impact/Other
Variance from 20 year plan - Eliminate sweeper and add $ to scrubber as scrubber is used more.
Estimate salvage/resale value on replaced item: $
Wednesday, August 15, 2012
36
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0116
Project #
Useful Life
6 years
Workout Equipment - Eliptical
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$20,300
Description
Workout equipment used in Fire Department workout room. One eliptical machine replaced on a 6 year cycle, one every 3 years.
Justification
This equipment is available to all City employees for health and wellness.
ExpendituresTotalFuture
20132014201520162017
Equipment 5,8005,800
14,500
5,8005,800
TotalTotal
Funding Sources20132014201520162017TotalFuture
5,8005,800
Equipment Replacement Fund 14,500
5,8005,800
TotalTotal
Budget Impact/Other
Variance from 20 year plan - had two eliptical machines in the ERP. One was replaced along with the stairmaster with a summit trainer. The
remaining eliptical is scheduled for replacement in 2015.
Estimate salvage/resale value on replaced item: $
Wednesday, August 15, 2012
37
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0117
Project #
Useful Life
5 years
Workout Equipment - Summit Trainer
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$34,300
Description
Workout equipment used in Fire Department workout room.
One summit trainer replaced on a 5 year cycle.
Current equipment : 2010 Summit Trainer
Justification
This equipment is available to all City employees for health and wellness.
PriorExpendituresTotal
20132014201520162017Future
Equipment 5,8005,800
5,00023,500
5,8005,800
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
5,8005,800
5,000 Equipment Replacement Fund 23,500
5,8005,800
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - replaces stairmaster.
Estimate salvage/resale value on replaced item: $
Wednesday, August 15, 2012
38
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0118
Project #
Useful Life
5 years
Workout Equipment - Treadmill
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$25,300
Description
Workout equipment used in the Fire Department workout room.
One treadmill replaced on a 5 year cycle.
Justification
This equipment is available to all City employees for health and wellness.
PriorExpendituresTotal
20132014201520162017Future
Equipment 5,8005,800
5,00014,500
5,8005,800
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
5,8005,800
5,000 Equipment Replacement Fund 14,500
5,8005,800
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - move back one year from 2011 to 2012.
Estimate salvage/resale value on replaced item: $
Wednesday, August 15, 2012
39
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0119
Project #
Useful Life
5 years
Workout Equipment - Weight Lifting
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$29,300
Description
Smith machine - weight lifting machine.
Justification
For use by Police, Fire, Public Works, City staff to keep in shape to perform job duties and stay healthy. Current machine will be 7 years old in
2012. Suggested replacement is every 5 years.
ExpendituresTotalFuture
20132014201520162017
Equipment 5,8005,800
23,500
5,8005,800
TotalTotal
Funding Sources20132014201520162017TotalFuture
5,8005,800
Equipment Replacement Fund 23,500
5,8005,800
TotalTotal
Budget Impact/Other
Variance from 20 year plan - move back from 2011 to 2015
Estimate salvage/resale value on replaced items: $
Wednesday, August 15, 2012
40
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0120
Project #
Useful Life
3 years
Automated External Defibrillator (2)
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$49,100
Description
Defibrillator is used to help get someones heart restarted during a cardiac arrest.
Own 2 - both are replaced at one time due to changing technology.
Current equipment: 2010 - 4 AEDs
2010 ERP had 2 AEDs schedule for replacement at $6,000. Four were purchased.
Justification
With changes in technology, the AED's should be replaced every four years.
Cost - $3,000 per unit
PriorExpenditures20132014201520162017TotalFuture
Equipment 7,2007,200
6,00035,900
7,2007,200
TotalTotalTotal
PriorFunding Sources20132014201520162017Total
Future
7,2007,200
6,000 Equipment Replacement Fund 35,900
7,2007,200
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - adjustment from 3 years to 4 years.
Estimate salvage/resale value on replaced item: $
Wednesday, August 15, 2012
41
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0122
Project #
Useful Life
10 years
Workout Equipment - Dumb Bells
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$11,700
Description
Workout equipment used in Fire Department workout room.
Justification
Current dumb bells are 15 plus years old. The current dumb bells are older and some of the weights contained lead based plaint. This purchase
would update our dumb bells to the current type fitness bells.
ExpendituresTotalFuture
20132014201520162017
Equipment 5,0005,000
6,700
5,0005,000
TotalTotal
Funding Sources20132014201520162017TotalFuture
5,0005,000
Equipment Replacement Fund 6,700
5,0005,000
TotalTotal
Budget Impact/Other
Variance from 20 year plan - Move back from 2012 to 2014.
Estimate salvage/resale value on replaced item: $
Wednesday, August 15, 2012
42
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0200
Project #
Useful Life
3 years
Marked Patrol Vehicles (6)
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$2,620,100
Description
Marked patrol vehicles used by patrol officers to respond to calls, enforce traffic laws and perform general patrol duties.
Fleet consists of 6 patrol vehicles - 5 marked, 1 unmarked.
Current vehicles: (3) 2011 Ford Crown Victorias, (2) 2010 Ford Crown Victorias, (1) 2009 Ford Crown Victoria
Justification
Set up and marking of police vehicles must conform to Minnesota law and POST standards. Vehicles contain secure data and radio equipment for
routine and emergency operations. Vehicles contain secure seating for prisoner transport.
PriorExpendituresTotal
20132014201520162017Future
Vehicles 71,20073,40075,60077,80080,200378,200
706,9001,535,000
71,20073,40075,60077,80080,200378,200
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
71,20073,40075,60077,80080,200378,200
706,900 Equipment Replacement Fund 1,535,000
71,20073,40075,60077,80080,200378,200
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - Original replacement schedule was modified several years ago during the LGA cuts. The proposed purchase schedule
is to realign the replacement of squads more evenly.
Estimate salvage/resale value on replaced item: $4,000 each
Wednesday, August 15, 2012
43
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0201
Project #
Useful Life
4 years
Sergeant's Vehicle
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$276,400
Description
Marked patrol vehicle used by patrol officers to respond to calls, enforce traffic laws and perform general patrol duties.
4 year rotation.
Current vehicle: 2011 Ford Crown Victoria
Justification
Set up and marking of police vehicles must conform to Minnesota law and POST standards. Vehicles contain secure data and radio equipment for
routine and emergency operations. Vehicles contain secure seating for prisoner transport.
PriorExpendituresTotal
20132014201520162017Future
Vehicles 37,80037,800
33,600205,000
37,80037,800
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
37,80037,800
33,600 Equipment Replacement Fund 205,000
37,80037,800
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - none.
Estimate salvage/resale value on replaced item: $3,500 each
Wednesday, August 15, 2012
44
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0202
Project #
Useful Life
10 years
Parking Enforcement Vehicle (Parking Fund)
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$82,500
Description
Parking enforcement vehicle.
Current vehicle: 2006 Jeep Liberty (#211)
Justification
Use by parking enforcement officers in the course of their duties enforcing parking regulations in the downtown area.
PriorExpendituresTotal
20132014201520162017Future
Vehicles 27,20027,200
18,70036,600
27,20027,200
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
27,20027,200
18,700 Equipment Replacement Fund 36,600
27,20027,200
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - amount allocated is not sufficient. Increase to $27,200.
Estimate salvage/resale value on replaced item: $1,500
Wednesday, August 15, 2012
45
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0203
Project #
Useful Life
6 years
Utility 4x4 (unit 212)
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$333,700
Description
4 wheel drive uitility vehicle.
Current vehicle: 2008 Chevrolet Tahoe (#212)
Justification
Vehicle is normally used by public service officers for a wide variety of uses such as transporting animals, prisoners and equipment. The 4 wheel
drive vehicle is also used at times as a patrol vehicle, particularly in the winter in extreme snow conditions.
PriorExpendituresTotal
20132014201520162017Future
Vehicles 47,70047,700
67,400218,600
47,70047,700
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
47,70047,700
67,400 Equipment Replacement Fund 218,600
47,70047,700
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - none.
Estimate salvage/resale value on replaced item: $5,000
Wednesday, August 15, 2012
46
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0204
Project #
Useful Life
2 years
Police Administrative Vehicles (2)
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$1,065,300
Description
Police administrative and detective vehicles.
Replace Chief's vehicle - even numbered years
Replace Captain's vehicle - odd numbered years
Current vehicles: 2013 Ford Taurus, 2011 Ford Taurus (#216)
Justification
Unmarked vehicles, equipped with radios, siren and red grille lites used by chief and captain. Staff use is for two years. Vehicles are then rotated
down to detectives and are kept for an additional 3-4 years. Vehicles are also used for surveillance by uniform and plain clothes officers.
PriorExpendituresTotal
20132014201520162017Future
Vehicles 29,60030,50031,40032,40033,300157,200
269,100639,000
29,60030,50031,40032,40033,300157,200
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
29,60030,50031,40032,40033,300157,200
269,100 Equipment Replacement Fund 639,000
29,60030,50031,40032,40033,300157,200
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $4,000 each
Wednesday, August 15, 2012
47
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0205
Project #
Useful Life
15 years
SWAT Vehicle
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$76,700
Description
Unmarked van to transport police tactics team for high risk calls, training and mutual aid.
SWAT - Special Weapons And Tatics
Current vehicle: 1998 Chevrolet Cube Van (#240)
Justification
Previous vehicle (15 years old) was a safety hazard and was replaced in 2005.
ExpendituresTotalFuture
20132014201520162017
Vehicles 30,00030,000
46,700
30,00030,000
TotalTotal
Funding Sources20132014201520162017TotalFuture
30,00030,000
Equipment Replacement Fund 46,700
30,00030,000
TotalTotal
Budget Impact/Other
Variance from 20 year plan - extended life from 10 to 15 years
Estimate salvage/resale value on replaced item: $3,000
Wednesday, August 15, 2012
48
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0206
Project #
Useful Life
15 years
Police Services Liaison Vehicle
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$63,900
Description
Used by Police Services Liaison/JCPP Liaison for transport to schools, neighborhood meetings, training and public relations events.
Current vehicle: 2001 Chrysler PT Cruiser (#241)
Justification
2001 PT Cruiser was leased to the Police Department for a nominal fee and detailing and wheels were also donated. The City purchased the
vehicle from the leasor in 2005.
ExpendituresTotalFuture
20132014201520162017
Vehicles 25,00025,000
38,900
25,00025,000
TotalTotal
Funding Sources20132014201520162017TotalFuture
25,00025,000
Equipment Replacement Fund 38,900
25,00025,000
TotalTotal
Budget Impact/Other
Variance from 20 year plan - extended life from 10 to 15 years. Amount allocated is not sufficient. Increase to $25,000.
Estimate salvage/resale value on replaced item: $1,000
Wednesday, August 15, 2012
49
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0208
Project #
Useful Life
20 years
LOGIS Computer System
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$200,000
Description
Computer system for records management and retention of Police Department in addition to computer aided dispatch (CAD) and mobile data
computer in squads.
Looking at the LOGIS RMS/CAD/Mobile system.
Computer system and maintenance -
Year 1 - $200,000 est to include software, licenses, implementation and training, data conversion, and network connectivity.
Year 2 - $95,800 - this is maintenance and should be budgeted in Dept budget
about a 10% increase each subsequent year
Year 2 through ?? Includes software/hardware support in addition to builing reserves for future upgrades
Justification
To store, retrieve and transfer required data to State and perform data entry, inquiries of local, state and national crime databases.
The LOGIS system will allow a greater sharing of data and records with 30+ communities for invesatigative purposes.
Expenditures20132014201520162017Total
Equipment 200,000200,000
200,000200,000
Total
Funding Sources20132014201520162017Total
200,000200,000
Equipment Replacement Fund
200,000200,000
Total
Budget Impact/Other
Variance from 20 year plan - Project was moved up from 2017 to allow greater ability to share information with other agencies in the system and
allows us the capability to potentially explore merging with another dispatch center.
Estimate salvage/resale value on replaced item: $-0-
Wednesday, August 15, 2012
50
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0209
Project #
Useful Life
5 years
Copy Machine - Police Dept
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$161,600
Description
Police Department copy machine capable of producing double side copies and collating pages, color/BW, fax acapability and scan..
Current equipment: 2011 Ricoh RMP C6501
Justification
Used to make duplicate copies of reports, letters, memos, etc., generated by police personnel, fax and scan..
PriorExpendituresTotal
20132014201520162017Future
Equipment 22,10022,100
49,80089,700
22,10022,100
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
22,10022,100
49,800 Equipment Replacement Fund 89,700
22,10022,100
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $1,000
Wednesday, August 15, 2012
51
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0210
Project #
Useful Life
7 years
Logging Recorder
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$138,100
Description
The police logging recorder is a device which records all telephone and radio transmissions produced/received by the Police Department.
Current equipment: 2005 Mercom logging recorder system
Justification
Records all incoming/outgoing phone calls from the dispatch center and all radio transmissions from police, fire and interop radio talkgroups.
Equipment is necessary in case questions arise as to how calls for service or events were handled or dispatched.
ExpendituresTotalFuture
20132014201520162017
Equipment 36,90036,900
101,200
36,90036,900
TotalTotal
Funding Sources20132014201520162017TotalFuture
36,90036,900
Equipment Replacement Fund 101,200
36,90036,900
TotalTotal
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $-0-
Wednesday, August 15, 2012
52
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief/IT
Type
Equipment
01-ERP-0211
Project #
Useful Life
3 years
Network Server (3)
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$255,000
Description
Computer servers store information and system programs.
One server @ $15,000 (to be purchased for digital squad car cameras storage and retrieval - see 01-ERP-213)
Justification
Annual replacement cycle allows development of system storage program. Use of newer servers for heavy use programs while older servers used
for data storage.
PriorExpendituresTotal
20132014201520162017Future
Equipment 8,5008,5008,5008,5008,50042,500
85,000127,500
8,5008,5008,5008,5008,50042,500
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
8,5008,5008,5008,5008,50042,500
85,000 Equipment Replacement Fund 127,500
8,5008,5008,5008,5008,50042,500
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - Cost stabilized at $8,500 per year.
Estimate salvage/resale value on replaced item - $
Wednesday, August 15, 2012
53
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0212
Project #
Useful Life
5 years
Mobile Data Computers
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$297,800
Description
Mobile data computers installed in 11 squad cars used to receive calls from dispatch, query information from various databases, communicate car
to car.
Current equipment: 11 - 2007 Panasonic Lap Tops
Justification
Limited life of 5 years - replacement necessary.
PriorExpendituresTotal
20132014201520162017Future
Equipment 62,70062,700
47,000188,100
62,70062,700
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
57,00057,000
47,000 Equipment Replacement Fund 188,100
5,7005,700
PKG - Parking Fund
TotalTotal
62,70062,700
Total
Budget Impact/Other
Variance from 20 year plan - ERP - Move back one year to 2014. All working - no problems.
Estimate salvage/resale value on replaced item: $-0-
Wednesday, August 15, 2012
54
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0213
Project #
Useful Life
5 years
Digital Squad Car Cameras
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$256,200
Description
Digital video camera system in each marked patrol car - used to document events in and out of the patrol car. Images downloaded to server for
storage and retrieval.
Currrent equipment: 2009 ICOP Model 20/20-W LIVE
Justification
Police Dept. currently has ten digital camera units installed and a dedicated server. The life expectancy of the cameras is about five years. Current
cameras were installed in September 2009.
Cost: 10 cameras @ $5,000 per unit plus tax - $53,430
1 server @ $15,000 (to be purchased from Police Network Server (01-ERP-211)
annual allocation that carries forward.
Estimated cost $53,430. Cost could be lower if, at the time of replacement, a suitable product is available through a State or County equipment
bid.
PriorExpendituresTotal
20132014201520162017Future
Equipment 53,40053,400
42,600160,200
53,40053,400
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
53,40053,400
42,600 Equipment Replacement Fund 160,200
53,40053,400
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - Increase quantity to ten to cover all marked/unmarked patrol vehicles. Cost of cameras remains at $5,000 each plus
tax - $53,430.
Estimate salvage/resale value on replaced item: $
Wednesday, August 15, 2012
55
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0214
Project #
Useful Life
5 years
Tactical Ballistic Vests
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$137,500
Description
Tactical ballistic vests worn by members of the Hopkins Police Department High-risk Entry and Assault Team (HEAT). These vests offer a higher
level of protection against weapon assault than the regular duty ballistic vest.
Current equipment: 11 - 2008 Titan Tactical Ballistic Vests
Justification
Federal and State grant monies have been available through the Ballistic Vest Program over the past several years. These grants only pay a portion
of the total cost of the vest, leaving the Police Department to pay the balance. There is no guarantee that these grants will be available in the future.
Warranty on the current vests expires in 2013.
Cost: 11 vests
PriorExpendituresTotal
20132014201520162017Future
Equipment 23,20023,200
20,00094,300
23,20023,200
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
23,20023,200
20,000 Equipment Replacement Fund 94,300
23,20023,200
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - Team membership has increased to 11.
Estimate salvage/resale value on replaced item: $
Wednesday, August 15, 2012
56
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Captain
Type
Equipment
01-ERP-0217
Project #
Useful Life
4 years
Taser Replacement
Project Name
Category
Equipment
FuturePriority3 Important
Total Project Cost:$119,300
Description
The police department will need to replace all of its X26 Tasers (ECD) Electronic Control Devices including all software and HD Camera systems
and transition to the new X2 Tasers.
Justification
The current Tasers will need to be replaced due to the age and use of the equipment.
ExpendituresTotalFuture
20132014201520162017
Equipment 18,60020,90039,500
79,800
18,60020,90039,500
TotalTotal
Funding Sources20132014201520162017TotalFuture
18,60020,90039,500
Equipment Replacement Fund 79,800
18,60020,90039,500
TotalTotal
Budget Impact/Other
Using the numbers obtained from Tasers Bob Lovering, the cost breaks down as shown below:
8 X2 Tasers $7,600.00
8 HD Cams $3,999.60
8 4yr Warranty/X2 $2,399.92
8 4yr Warranty/Cam $1,199.96
6 Blade Tech Holsters $ 359.70
56 Cartridges $1,621.20
Download Kit $ 14.95
Shipping $ 120.00
Total $17,315.33 (plus tax)
w/Tax est $18,575
Wednesday, August 15, 2012
57
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPublic Works: Streets/Traffic
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0300
Project #
Useful Life
10 years
4x4 3/4 Ton Pickup with Plow
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$75,400
Description
Pickup used by various divisions of Public Works.
Current vehicle: 1997 Chevrolet 3/4 Ton 4X4 (#301)
Justification
Light hauling and transportation for supervisors. Maintenance garage service vehicle.
PriorExpendituresTotal
20132014201520162017Future
Vehicles 21,50021,500
25,00028,900
21,50021,500
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
21,50021,500
25,000 Equipment Replacement Fund 28,900
21,50021,500
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - Move up from 2015 to 2013. Replace with 1/2 ton 4x4 pickup. Reduce amount from 33,600 to 21,500..
Estimate salvage/resale value on replaced item: $1,500
Wednesday, August 15, 2012
58
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPublic Works: Streets/Traffic
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0301
Project #
Useful Life
8 years
4X4 3/4 Ton Truck with Plow
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$141,700
Description
3/4 ton pickup used by Street Divison of Public Works for heavy loads and pulling trailers.
Current vehicle: 2006 Ford F250 (#302)
Justification
Light hauling, pulling trailers, transportation to and from job sites.
PriorExpendituresTotal
20132014201520162017Future
Vehicles 30,40030,400
24,00087,300
30,40030,400
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
30,40030,400
24,000 Equipment Replacement Fund 87,300
30,40030,400
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - Unit in good condition - move out 2 years.
Estimate salvage/resale value on replaced item: $1,500
Wednesday, August 15, 2012
59
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPublic Works: Streets/Traffic
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0307
Project #
Useful Life
22 years
Water Truck
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$195,000
Description
Water truck used in Streets and Parks Division of Public Works.
Current vehicle: 1995 Ford Water Truck (#316)
Justification
Used for street flushing, watering trees and plants, rink flooding and standby fire protection.
PriorExpendituresTotal
20132014201520162017
Vehicles 150,000150,000
45,000
150,000150,000
TotalTotal
PriorFunding Sources20132014201520162017Total
150,000150,000
45,000 Equipment Replacement Fund
150,000150,000
TotalTotal
Budget Impact/Other
Variance from 20 year plan - replace tanker only in 2010 - replace tanker, cab & chassis in 2017, tanker only again in 2032 and entire vehicle in
2039. Change to a 22 year life.
Estimate salvage/resale value on replaced item: $8,500
Wednesday, August 15, 2012
60
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPublic Works: Streets/Traffic
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0309
Project #
Useful Life
12 years
Skid Loader (2)
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$187,600
Description
Loading trucks, landscape work, snow removal, material handling.
Current equipment: 2004 Bobcat S-1851R Skid Loader (#324) & 2011 Bobcat S650 Skid-Steer Loader (#325)
Justification
PriorExpendituresTotal
20132014201520162017Future
Equipment 41,90041,900
36,000109,700
41,90041,900
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
41,90041,900
36,000 Equipment Replacement Fund 109,700
41,90041,900
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - move back from 2010 to 2011.
Estimate salvage/resale value on replaced item: $
Wednesday, August 15, 2012
61
EQUIPMENT REPLACEMENT PLAN 20132017
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DepartmentPublic Works: Streets/Traffic
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0312
Project #
Useful Life
20 years
Roller
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$45,900
Description
Used by Street Department for asphalt repair and resurfacing.
Current equipment: 1989 Ingersoll Rand Roller (#330)
Justification
ExpendituresTotal
20132014201520162017
Equipment 45,90045,900
45,90045,900
Total
Funding Sources20132014201520162017Total
Equipment Replacement Fund 45,90045,900
45,90045,900
Total
Budget Impact/Other
Variance from 20 year plan - Move back from 2012 to 2014.
Estimate salvage/resale value on replaced item: $
Wednesday, August 15, 2012
62
EQUIPMENT REPLACEMENT PLAN 20132017
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DepartmentPublic Works: Streets/Traffic
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0313
Project #
Useful Life
12 years
Striper
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$27,200
Description
Line striper.
Current equipment: 1993 Line Striper A1990 (#352)
Justification
ExpendituresTotalFuture
20132014201520162017
Equipment 11,20011,200
16,000
11,20011,200
TotalTotal
Funding Sources20132014201520162017TotalFuture
11,20011,200
Equipment Replacement Fund 16,000
11,20011,200
TotalTotal
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $
Wednesday, August 15, 2012
63
EQUIPMENT REPLACEMENT PLAN 20132017
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DepartmentPublic Works: Streets/Traffic
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0314
Project #
Useful Life
20 years
Asphalt Paver
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$48,800
Description
Asphalt paver used by Streets Division of Public Works.
Current equipment: 1994 Caterpillar AD200B Paver (#337)
Justification
Paving streets and parking lots.
ExpendituresTotal
20132014201520162017
Equipment 48,80048,800
48,80048,800
Total
Funding Sources20132014201520162017Total
Equipment Replacement Fund 48,80048,800
48,80048,800
Total
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $500
Wednesday, August 15, 2012
64
EQUIPMENT REPLACEMENT PLAN 20132017
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DepartmentPublic Works: Streets/Traffic
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0315
Project #
Useful Life
20 years
Snow Blower
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$102,300
Description
Snow blower used by the Streets Division of Public Works.
Current equipment: 1996 SnoGo WK800 (#344)
Justification
Blowing and loading snow off Mainstreet into trucks.
ExpendituresTotal
20132014201520162017
Equipment 102,300102,300
102,300102,300
Total
Funding Sources20132014201520162017Total
Equipment Replacement Fund 102,300102,300
102,300102,300
Total
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $4,500
Wednesday, August 15, 2012
65
EQUIPMENT REPLACEMENT PLAN 20132017
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DepartmentPublic Works: Streets/Traffic
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0317
Project #
Useful Life
10 years
Sign Machine (Traffic)
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$31,500
Description
Mahcine used by the Traffic Division of Public Works to make traffic signs and related signs and decals for general city use.
Current equipment: 2005 Signcad Sign Making System (#353)
Justification
Existing machine is not repairable and needs updating/
ExpendituresTotalFuture
20132014201520162017
Equipment 13,40013,400
18,100
13,40013,400
TotalTotal
Funding Sources20132014201520162017TotalFuture
13,40013,400
Equipment Replacement Fund 18,100
13,40013,400
TotalTotal
Budget Impact/Other
Variance from 20 year plan - new
Estimate salvage/resale value on replaced item: $-0-
Wednesday, August 15, 2012
66
EQUIPMENT REPLACEMENT PLAN 20132017
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DepartmentPublic Works: Streets/Traffic
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0319
Project #
Useful Life
20 years
Regenerative Air Sweeper
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$185,000
Description
The City currently utilizes an Elgin Pelican Mechanical Sweeper (01-ERP-311). This type of sweeper is for heavy spring sweeps and is labor
intensive due to the need for a water truck and dump truck to assist during its use. The proposed sweeper is a vacuum type sweeper that
regenerates its air to vacuum up dirt and debris. The vacuum is effective in its ability to pick up even the smallest of dirt without the use of pre-
wetting . It is also a truck type unit so it can be used by one operator to drive to a dump site to empty the sweepings without the need of a separate
dump truck.
Justification
The existing sweeper that was due for replacement in 2013 for $156,400 will be moved out to 2021 and scheduled every twenty years. The new
machine will also be a 20 year machine and budgeted at $185,000. The reduced usage by having two machines will allow us to keep both for a
longer time and allow us more flexibility on different types of sweeping and reduce the labor needed to perform this duty.
ExpendituresTotal
20132014201520162017
Equipment 185,000185,000
185,000185,000
Total
Funding Sources20132014201520162017Total
185,000185,000
Equipment Replacement Fund
185,000185,000
Total
Budget Impact/Other
Variance from 20 year plan - New item.
Estimate salvage/resale value one replaced item: $
Wednesday, August 15, 2012
67
EQUIPMENT REPLACEMENT PLAN 20132017
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DepartmentHRA
Cit of Hokins MN
yp,
Contact
Unassigned
Type
Equipment
01-ERP-0400
Project #
Useful Life
8 years
4x4 3/4 Ton Truck
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$148,400
Description
4 wheel drive 3/4 ton truck to be used by Public Housing maintenance staff. Includes snow plow.
Current vehicle: 2007 Chevrolet Pickup
Justification
Transportation for Public Housing Superintendent and snow plowing at various HRA properties around the city.
PriorExpendituresTotal
20132014201520162017Future
Vehicles 32,40032,400
22,80093,200
32,40032,400
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
32,40032,400
22,800 HRA - Housing and Redevelop 93,200
32,40032,400
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $1,800
Wednesday, August 15, 2012
68
EQUIPMENT REPLACEMENT PLAN 20132017
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DepartmentHRA
Cit of Hokins MN
yp,
Contact
Finance Director
Type
Equipment
01-ERP-0401
Project #
Useful Life
8 years
HRA Copier
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$50,400
Description
Color copy machine to service the needs of the HRA. High volume product copier to do a variety of copying tasks.
Current equipment: Imagistics ZB35
Justification
Daily use to make copies of correspondence, forms and rental documents. Periodically produce documents such as resident newsletters and
marketing. Machine will duplex, sort, collate and staple copies.
ExpendituresTotalFuture
20132014201520162017
Equipment 13,00013,000
37,400
13,00013,000
TotalTotal
Funding Sources20132014201520162017TotalFuture
13,00013,000
HRA - Housing and Redevelop 37,400
13,00013,000
TotalTotal
Budget Impact/Other
Variance from 20 year plan - New item.
Estimate salvage/resale value on replace item: $ - 0 -
Wednesday, August 15, 2012
69
EQUIPMENT REPLACEMENT PLAN 20132017
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DepartmentWater
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0500
Project #
Useful Life
10 years
1/2 Ton Truck
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$83,300
Description
Trucks used by Water Department.
Current vehicle: 2007 Chevrolet Pickup
Justification
PriorExpendituresTotal
20132014201520162017Future
Vehicles 26,80026,800
20,50036,000
26,80026,800
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
26,80026,800
20,500 WF - Water Fund 36,000
26,80026,800
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $
Wednesday, August 15, 2012
70
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentWater
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0501
Project #
Useful Life
10 years
3/4 Ton Utility Truck
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$81,800
Description
3/4 ton utility truck used by the Water Division of Public Works.
Current vehicle: 2006 Chevrolet Pickup
Justification
Transportation to and from job sites, box carries tools used by personnel for job site repairs and light hauling.
ExpendituresTotalFuture
20132014201520162017
Vehicles 34,90034,900
46,900
34,90034,900
TotalTotal
Funding Sources20132014201520162017TotalFuture
34,90034,900
WF - Water Fund 46,900
34,90034,900
TotalTotal
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $2,500
Wednesday, August 15, 2012
71
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentWater
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0502
Project #
Useful Life
20 years
Backhoe Loader
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$75,000
Description
Unit utilitzed by Water, Sewer and Street Divisions of Public Works for repair and installation of underground utilities.
Current equipment: 1993 Caterpillar Backhoe 446 (#533)
Justification
ExpendituresTotal
20132014201520162017
Equipment 75,00075,000
75,00075,000
Total
Funding Sources20132014201520162017Total
75,00075,000
WF - Water Fund
75,00075,000
Total
Budget Impact/Other
Variance from 20 year plan - Replace with smaller unit. Reduce price to $75,000.
Estimate salvage/resale value on replaced item: $
Wednesday, August 15, 2012
72
EQUIPMENT REPLACEMENT PLAN 20132017
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DepartmentSewer
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0550
Project #
Useful Life
10 years
4x4 3/4 Ton Truck
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$110,300
Description
Truck used by Water/Sewer Division of Public Works.
Current vehicle: 2004 Chevrolet Pickup (#501)
Justification
Snow plowing, light hauling, pulling trailers, general purpose transportation.
PriorExpendituresTotal
20132014201520162017Future
Vehicles 35,70035,700
26,60048,000
35,70035,700
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
35,70035,700
26,600 SF - Sanitary Sewer Fund 48,000
35,70035,700
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $
Wednesday, August 15, 2012
73
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentSewer
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0551
Project #
Useful Life
10 years
3/4 Ton Utility Truck
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$129,800
Description
3/4 ton utility truck used by the Water/Sewer Division of Public Works.
Currrent vehicle: 2007 Chevrolet Pickup (#505)
Justification
Transportation to and from job sites, box carries tools used by personnel for job site repairs and light hauling.
PriorExpendituresTotal
20132014201520162017Future
Vehicles 33,60033,600
51,00045,200
33,60033,600
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
33,60033,600
51,000 SF - Sanitary Sewer Fund 45,200
33,60033,600
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $2,500
Wednesday, August 15, 2012
74
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentSewer
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0555
Project #
Useful Life
25 years
Generator (2)
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$49,400
Description
Portable generator used by Water/Sewer Divisions of Public Works.
Current equipment: 1997 Kohler Generator, 2008 Caterpillar C15 (#537)
Justification
Emergency back up generator for lift stations and pumps, off site power for lights and welding.
ExpendituresTotalFuture
20132014201520162017
Equipment 26,40026,400
23,000
26,40026,400
TotalTotal
Funding Sources20132014201520162017TotalFuture
26,40026,400
SF - Sanitary Sewer Fund 23,000
26,40026,400
TotalTotal
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $2,500
Wednesday, August 15, 2012
75
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPublic Works: Engineering
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0700
Project #
Useful Life
10 years
Engineering Van
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$46,900
Description
Van used by Engineering Department for survey equipment and on job site work.
Current vehicle: 2000 Chevrolet Suburban (#700)
Justification
Transportation to and from job site, hauling of surveying and traffic counting equipment.
PriorExpendituresTotal
20132014201520162017Future
Vehicles 2,0002,000
16,00028,900
2,0002,000
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
2,0002,000
16,000 Equipment Replacement Fund 28,900
2,0002,000
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - Replace with surplus Police Tahoe in 2014. Leave $2,000 for modifications..
Estimate salvage/resale value on replaced item: $2,500
Wednesday, August 15, 2012
76
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPublic Works: Parks/Forestry
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0800
Project #
Useful Life
10 years
1/2 Ton Pickup Truck
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$61,800
Description
Pickup used by Park Division of Public Works.
Current vehicle: 2001 Ford Ranger (#800)
Justification
ExpendituresTotalFuture
20132014201520162017
Vehicles 26,40026,400
35,400
26,40026,400
TotalTotal
Funding Sources20132014201520162017TotalFuture
26,40026,400
Equipment Replacement Fund 35,400
26,40026,400
TotalTotal
Budget Impact/Other
Variance from 20 year plan - move back from 2012 to 2013
Estimate salvage/resale value on replaced item: $
Wednesday, August 15, 2012
77
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPublic Works: Parks/Forestry
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0802
Project #
Useful Life
14 years
3/4 Ton Utility Truck
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$80,900
Description
3/4 ton truck with utility body used for transporting tools and equipment for repair of various buildings, irrigation, etc. around the city.
Current vehicle: 1998 Dodge Ram 3500 (#805)
Justification
ExpendituresTotalFuture
20132014201520162017
Vehicles 32,20032,200
48,700
32,20032,200
TotalTotal
Funding Sources20132014201520162017TotalFuture
32,20032,200
Equipment Replacement Fund 48,700
32,20032,200
TotalTotal
Budget Impact/Other
Variance from 20 year plan - move back from 2013 to 2014.
Estimate salvage/resale value on replaced item: $
Wednesday, August 15, 2012
78
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPublic Works: Parks/Forestry
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0806
Project #
Useful Life
30 years
Tractor
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$49,300
Description
Farm type tractors with cab used with various attachments. Ice rink sweeping, flail mower, fertilizing, aeration, plowing and grass seeding.
Current equipment: 1984 Ford Tractor 2910 (#816)
Justification
ExpendituresTotal
20132014201520162017
Equipment 49,30049,300
49,30049,300
Total
Funding Sources20132014201520162017Total
49,30049,300
Equipment Replacement Fund
49,30049,300
Total
Budget Impact/Other
Variance from 20 year plan - Delete one tractor (2012) to be placed by ToolCat (2010). Move second tractor to 2016.
Estimate salvage/resale value on replaced item: $3,500
Wednesday, August 15, 2012
79
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPublic Works: Parks/Forestry
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0807
Project #
Useful Life
15 years
Trucksters (3)
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$114,700
Description
Truckster used by Parks Division of Public Works for ballfield and parks maintenance.
Current equipment: 1996 Toro Workman (#818), 2004 Toro Workman 3200 (#820), 2004 Toro Workman 2110 (#821)
Justification
Park maintenance, ballfield grooming and weed spraying.
PriorExpendituresTotal
20132014201520162017Future
Equipment 19,80019,800
29,90065,000
19,80019,800
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
19,80019,800
29,900 Equipment Replacement Fund 65,000
19,80019,800
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - Move from 2012 to 2013.
Estimate salvage/resale value on replaced item: $1,400 each
Wednesday, August 15, 2012
80
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPublic Works: Parks/Forestry
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0808
Project #
Useful Life
8 years
Riding Mowers (2)
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$169,000
Description
Riding mowers used by Parks Divison of Public Works.
Current equipment: 2004 Toro Zero Turn (#826), 2006 Jacobson Rotary Mower (#823)
Justification
Mowing city parks and right of ways.
PriorExpendituresTotal
20132014201520162017Future
Equipment 11,00020,00031,000
49,00089,000
11,00020,00031,000
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
11,00020,00031,000
49,000 Equipment Replacement Fund 89,000
11,00020,00031,000
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - move back from 2013 to 2014 and reduce to 11,000. Move back from 2014 to 2015 and reduce to 20,000. Delete
one mower from plan.
Estimate salvage/resale value on replaced item: $600 each
Wednesday, August 15, 2012
81
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPublic Works: Parks/Forestry
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0809
Project #
Useful Life
15 years
Slope Mower
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$83,600
Description
Current equipment: 2001 DEW EZE ATM72 Slope Mower (#828)
Justification
Expenditures20132014201520162017TotalFuture
Equipment 32,70032,700
50,900
32,70032,700
TotalTotal
Funding Sources20132014201520162017TotalFuture
32,70032,700
Equipment Replacement Fund 50,900
32,70032,700
TotalTotal
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $1,000
Wednesday, August 15, 2012
82
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPublic Works: Parks/Forestry
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0812
Project #
Useful Life
20 years
Stump Cutter
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$21,200
Description
Stump cutter used by Parks Division of Public Works.
Current equipment: 1997 Vermeer Stump Cutter (#832)
Justification
Chipping out stumps of trees removed from city property.
ExpendituresTotal
20132014201520162017
Equipment 21,20021,200
21,20021,200
Total
Funding Sources20132014201520162017Total
Equipment Replacement Fund 21,20021,200
21,20021,200
Total
Budget Impact/Other
Variance from 20 year plan - extend to 20 years to reflect actual.
Estimate salvage/resale value on replaced item: $1,800
Wednesday, August 15, 2012
83
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPublic Works: Parks/Forestry
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0813
Project #
Useful Life
20 years
Brush Chipper
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$25,700
Description
Brush chipper used for Forestry and brush pick up operations of Public Works.
Current equipment: 1993 Brush Bandit Chipper 250 (#834)
Justification
ExpendituresTotal
20132014201520162017
Equipment 25,70025,700
25,70025,700
Total
Funding Sources20132014201520162017Total
Equipment Replacement Fund 25,70025,700
25,70025,700
Total
Budget Impact/Other
Variance from 20 year plan - Was moved back from 2013 to 2015, however recent developments show that the chipper is not performing well and
will need to be replaced in 2013 so it was returned to the 2013 position.
Estimate salvage/resale value on replaced item: $0
Wednesday, August 15, 2012
84
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPublic Works: Parks/Forestry
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0815
Project #
Useful Life
12 years
Skid Loader
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$77,600
Description
Current equipment: 2004 Bobcat 463 (#833)
Justification
ExpendituresTotalFuture
20132014201520162017
Equipment 32,00032,000
45,600
32,00032,000
TotalTotal
Funding Sources20132014201520162017TotalFuture
32,00032,000
Equipment Replacement Fund 45,600
32,00032,000
TotalTotal
Budget Impact/Other
Variance from 20 year plan - new item in 2004.
Estimate salvage/resale value on replaced item: $
Wednesday, August 15, 2012
85
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentRefuse
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0900
Project #
Useful Life
10 years
Refuse Truck (RAP-R) (2)
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$1,462,600
Description
Refuse truck used by Refuse Utility Division of Public Works.
Curent vehicle: 2005 Peterbilt Rapid Rail (#901) & 2011 Freightliner Rapid Rail (#900)
Justification
Residential waste pick up.
PriorExpendituresTotal
20132014201520162017Future
Vehicles 204,800204,800
349,100908,700
204,800204,800
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
204,800204,800
349,100 RF - Refuse Fund 908,700
204,800204,800
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - increase cost to reflect actual
Estimate salvage/resale value on replaced item: $18,000
Wednesday, August 15, 2012
86
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentRefuse
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0901
Project #
Useful Life
10 years
Refuse Truck (Rear-L)
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$238,200
Description
Refuse truck used by Refuse Utility Division of Public Works.
Current vehicle: 1996 Freightliner FL70 (#903)
Justification
Residential waste pick up.
ExpendituresTotalFuture
20132014201520162017
Vehicles 101,600101,600
136,600
101,600101,600
TotalTotal
Funding Sources20132014201520162017TotalFuture
101,600101,600
RF - Refuse Fund 136,600
101,600101,600
TotalTotal
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $9,000
Wednesday, August 15, 2012
87
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentPavilion
Cit of Hokins MN
yp,
Contact
Facilities Director
Type
Equipment
01-ERP-1000
Project #
Useful Life
12 years
Ice Resurfacer
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$496,600
Description
Ice resurfacer used by the Pavilion for ice sheet maintenance.
Current equipment: 2003 Olympia Ice Resurfacer (#809)
Justification
Replace existing propane fueled ice resurfacer with a electric driven ice resurfacer. Due to changes in the states statues for indoor air quality for ice
arenas replacement with a propane fueled model would warrant the purchase and installation of state approved air quality monitoring equipment.
Additional costs that would accompany the monitoring equipment would be annual testing and recalibration fees. State statues also require annual
licensing and lower emission standards to be meet that if exceeded could possibly lead to possible facility closures and loss of revenue. With
consideration of the above factors the Pavilion would be exempt from the new statues if a electric ice resurfacer was used in place of propane ice
resurfacer.
PriorExpendituresTotal
20132014201520162017Future
Equipment 180,000180,000
60,000256,600
180,000180,000
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
180,000180,000
60,000 PA - Pavilion Fund 256,600
180,000180,000
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - Value increased to reflect actual replacement cost.
Estimate salvage/resale value on replaced item: $20,000
Wednesday, August 15, 2012
88
EQUIPMENT REPLACEMENT PLAN 20132017
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DepartmentPavilion
Cit of Hokins MN
yp,
Contact
Facilities Director
Type
Equipment
01-ERP-1001
Project #
Useful Life
10 years
Electric Ice Edger
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$11,700
Description
Electric ice edger used for ice maintenance of the Pavilion's ice sheet. An edger is used to shave the ice next to the boards to remove ice buildup
that the ice resurface cannot reach.
Justification
For the Pavilion to be exempt from the changing state statutes for air quality in ice arenas, the gas fueled edger must be replaced with an electric
model.
ExpendituresTotalFuture
20132014201520162017
Equipment 5,0005,000
6,700
5,0005,000
TotalTotal
Funding Sources20132014201520162017TotalFuture
5,0005,000
PA - Pavilion Fund 6,700
5,0005,000
TotalTotal
Budget Impact/Other
Vairance from 20 year plan - New item.
Estimate salvage/resale value on replaced item: $
Wednesday, August 15, 2012
89
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentArts Center
Cit of Hokins MN
yp,
Contact
Arts Center Director
Type
Equipment
01-ERP-1102
Project #
Useful Life
12 years
Art Center Kitchen Catering Equipment
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$12,100
Description
Under counter freezer and refrigerator in catering kitchen.
Justification
These units are used for storing food for HCA events and for rental clients.
ExpendituresTotalFuture
20132014201520162017
Equipment 5,0005,000
7,100
5,0005,000
TotalTotal
Funding Sources20132014201520162017TotalFuture
5,0005,000
AC - Arts Center Fund 7,100
5,0005,000
TotalTotal
Budget Impact/Other
Variance from 20 year plan - New item. Current pricing $2049 refrigerator, $2207 freezer plus delivery.
Estimate salvage/resale value on replaced item: $-0-
Wednesday, August 15, 2012
90
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentArts Center
Cit of Hokins MN
yp,
Contact
Arts Center Director
Type
Equipment
01-ERP-1103
Project #
Useful Life
5 years
Art Center Video Camera Updates
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$22,000
Description
Replace the front entry camera with a better resolution camera. Relocate existing to above the display cabinet in the lobby. Add additional camera
to the gallery, left of door to capture shot of faces of those exiting. Add a camera to the back hallway of the second floor.
Justification
There was an item taken from a display case in 2011 and existing cameras did not provide clear angle and view of the culprit. Also, addition of a
camera in the back hallway may reduce tendency of youth to hang out in that area and engage in inappropriate behavior.
PriorExpendituresTotal
20132014201520162017Future
Equipment 3,7003,700
3,20015,100
3,7003,700
TotalTotalTotal
PriorFunding Sources20132014201520162017TotalFuture
3,7003,700
3,200 AC - Arts Center Fund 15,100
3,7003,700
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - New item.
Estimate salvage/resale value on replaced item: $-0-
Wednesday, August 15, 2012
91
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentArts Center
Cit of Hokins MN
yp,
Contact
Arts Center Director
Type
Equipment
01-ERP-1104
Project #
Useful Life
5 years
Art Center Theater Projector
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$30,400
Description
Replace the projector currently in the theater with a projector that has higher lumens and HDMI connectivity. Rewire it so it can be operated from
the control booth.
Justification
The current projector in the theater is a 3000 lumen projector. It is used for rental events and for showing pre-concert advertisements. When
house lights are at half, the image is inadequate. Replacing it with a 4500 higher lumen projector improves the image in partial light conditions
such as when the audience is being seated. In addition, it needs to have a HDMI input, which the existing unit does not offer. Rewiring it allows it
to be turned on and off without being in line of site -- currently someone has to be sitting in the audience to power it off. Existing theater projector
could be utilized for rental events until completely obsolete.
ExpendituresTotalFuture
20132014201520162017
Equipment 6,0006,000
24,400
6,0006,000
TotalTotal
Funding Sources20132014201520162017TotalFuture
6,0006,000
AC - Arts Center Fund 24,400
6,0006,000
TotalTotal
Budget Impact/Other
Variance from 20 year plan - New item: $3500 projector, $2500 installation (T&M estimate)
Estimate salvage/resale value on replaced item: $
Wednesday, August 15, 2012
92
EQUIPMENT REPLACEMENT PLAN 20132017
thru
DepartmentArts Center
Cit of Hokins MN
yp,
Contact
Arts Center Director
Type
Equipment
01-ERP-1105
Project #
Useful Life
7 years
Art Center Community Room Audio Visual
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$41,100
Description
Install a projector in a ceiling mount. Wire speakers into the ceiling. Wire input for computer on front wall. Utilize existing manual screen. Add
two microphones. Mount equipment in rack in closet.
Justification
Current operations require the use of an A/V cart, several cords across the floor and a large unattractive speaker on a stick. By incorporating the
projector into a ceiling mount and speakers into the ceiling, we will be able to present a much more streamlined appearance and functionality for
groups making presentations in the room. This will enhance the experience of current rental clients and help us acquire new ones. It will keep the
A/V safely off the floor and reduce cords and set up time.
ExpendituresTotalFuture
20132014201520162017
Equipment 11,00011,000
30,100
11,00011,000
TotalTotal
Funding Sources20132014201520162017TotalFuture
11,00011,000
AC - Arts Center Fund 30,100
11,00011,000
TotalTotal
Budget Impact/Other
Variance from 20 year plan: New item
Estimate salvage/resale value on replaced item: $
Wednesday, August 15, 2012
93
TWENTYYEAR
REPLACEMENTSCHEDULE
94
95
96
97
98
99
EQUIPMENTANDBUILDING
INVENTORY
100
CITY OF HOPKINS
VEHICLE/EQUIPMENT INVENTOR
Y
06/15/2012
CURRENT
REPLACEMENT
UNITYEAMAKEMODELCOST
#R
FIRE DEPARTMENT
1002006DODGEDURANGO$28,300
1012003CHEVIMPAL24,900
A
102.1989FORD L9000TELE-SQUIR240,000
T
103.2006PETERBILTPUMPER403,300
108.1995CHEV 4X4 LITE RESCU25,000
E
1092008PIERCAERO XT845,000
E
1102010CHEVROLETTAHOE30,000
115.1952MACPUMPER4,000
K
POLICE DEPARTMENT
200.2010FORDCROWN VICTORI$30,000
A
201.2008FORDCROWN VICTORI28,100
A
202.2011FORDCROWN VICTORI31,000
A
203.2009FORDCROWN VICTORI28,160
A
205.2011FORDCROWN VICTORI31,000
A
207.2010FORDCROWN VICTORI30,000
A
209.2011FORDCROWN VICTORI31,000
A
211.2006JEEPLIBERT18,800
Y
212.2008CHEVTAHOE36,000
213.2010CHEVIMPAL26,000
A
214.2007DODGECHARGE28,000
R
215.2009CHEVIMPAL25,000
A
216.2011FORDTAURUS30,000
217.2008FORDTAURUS22,000
219.2013FORDTAURUS27,500
240.1998CHEVP40 VAN20,000
241.2001CHRYSLEPT CRUISE18,000
RR
101
CITY OF HOPKINS
VEHICLE/EQUIPMENT INVENTOR
Y
06/15/2012
CURRENT
REPLACEMENT
UNITYEAMAKEMODELCOST
#R
STREET/TRAFFIC DIVISION
301.1997CHEV3/4 TON$21,000
302.2006FORDF25026,500
304.2000FORDF-45034,000
305.1997FORD1/2 TON 18,300
307.2006FORDF350-1 TON DUMP27,400
308.2011FORDF350 - 2X420,300
309.2012FORDF45030,300
310.1989INTERNATIONASGLAX DUMP70,000
L
311.2011FREIGHTLINEM2106V79,400
R
312.2005FREIGHTLINESGLAX DUMP98,000
R
313.2001FORDL750172,000
314.1998FORDLT 850086,000
315.1996FORDL-800085,000
316.1995FORDWATER TRK81,000
320.1991CATERPILLELOADER 92690,000
RE
322.2005CATERPILLELOADER 938157,800
RG
324.2004BOBCATSKID LOADE30,000
R
325.2011BOBCATSKID STEER LOADE38,000
R
326.1989CATERPILLA140-82,000
RG
327.2001ELGIPELICAN S105,000
NE
330.1989INGERSOL/RANROLLER DD-2523,000
D
337.1994CATERPILLABOX PAVER18,000
R
342.1991TARGETCONCRETE SA2,400
W
344.1996SNOGOWK 80058,000
349.1989TRAIL-KINTK6V-12003,000
G
350.1993TOWMASTERT144,000
351.2004TENNANTSWEEPER 364010,000
PUBLIC WORKS - ADMINISTRATION
401.2008FORDCROWN VICTORI$28,100
A
ENGINEERING DIVISIO
N
700.2000CHEVSUBURBA$14,500
N
705.2005CHEVIMPAL14,600
A
102
CITY OF HOPKINS
VEHICLE/EQUIPMENT INVENTOR
Y
06/15/2012
CURRENT
REPLACEMENT
UNITYEAMAKEMODELCOST
#R
BUILDING MAINTENANCE & EQUIPMENT SERVICE
S
7011997CHEV C1500$16,000
7022004FORDF35023,000
703.2002CHEV TAHOE5,000
704.2005FORDF25024,000
PARKS/FORESTRY DIVISION
800.2001FORDRANGER 4X4$18,000
801.2012FORDF350 4X424,100
802.2012FORDF350 4X424,100
803.2004FORDF35023,000
804.1996CHEV3/4T 4X416,000
805.1998DODGERAM 350024,000
810.1993INTERNATIONALP 470050,000
L
811.2006INTERNATIONALP 4600 LOG TRUC45,000
LK
812.2010FREIGHTLINEAERIAL LIF130,000
RT
815.2010BOBCATTOOLCAT50,000
817.1982FORDTRACTOR 261022,000
818.1996TOROTRUCKSTER13,000
820.2004TOROWORKMAN 320015,000
821.2004TOROWORKMAN 21107,900
822.2001TORO325-D MOWE18,000
R
823.2006JACOBSOMOWER 10,000
N
824.1996TOROGROUND MASTE16,000
R
825.2010TORO4100D MOWER53,000
826.2004TOROZ587L8,900
828.2001DEW EZEATM7221,000
832.1997VERMEERSTUMP CTR 630A15,400
833.2004BOBCATSKID LOADE22,000
R
834.1993BRUSH BANDICHIPPER 2514,000
T0
836. RYASOD CUTTER2,000
N
842.2011P.J.TRAILE5,300
R
844.2010FELLINTRAILE4,000
GR
845.1997REMACKELTRAILE5,000
R
846.2001DRESSE81102,000
N
847.2011SPARKSTILT TRAILE5,300
R
103
CITY OF HOPKINS
VEHICLE/EQUIPMENT INVENTOR
Y
06/15/2012
CURRENT
REPLACEMENT
UNITYEAMAKEMODELCOST
#R
HRA
411.2007CHEV2500 HD$17,500
WATER/SEWER
500.2007CHEVPICKUP$22,000
501.2004CHEV4X4 3/4 T SILVERADO19,000
502.1999DODGEDAKOTA 4X418,000
505.2007CHEVCC2575324,000
506.2006CHEVSILVERADO20,700
530.2001STERLINVAC-CO180,000
GN
533.1993CATERPILLALDR-BKHOE-4450,000
R6
534.1997KOHLERGENERATOR/TRL11,000
535.1992KOHLERGENERATOR/TRL10,000
536.1989FLEXIBLRODDING MACHIN25,000
EE
537.2010GENERATOC15130,000
R
540.2008LEROAIR COMPRESSO12,000
IR
542.1994WACKERTAMPER4,000
REFUSE
900.2011FREIGHTLINERAPID-RAIL M$211,800
R2
901.2005PETERBILT320162,000
903.1995FREIGHTLINEFL-7054,000
R
PAVILION
801.1996CHEV4X4 TRK$19,100
809.2003OLYMPIICE RESURFACE85,000
AR
104
CITY OF HOPKINS
BUILDING INVENTORY
June 2012
Location/DescriptionReplacement Cost
City Hall$3,491,100
1010 1st Street S.
Police Station3,936,800
1010 1st Street S.
Fire Station4,322,850
101 17th Avenue S.
Hopkins Activity Cente1,872,315
r
33 14th Avenue S.
Ice Arena/Pavilion5,141,585
11000 Excelsior Boulevard
Arts Center7,042,635
1111 Mainstreet
PW Admin/Garage7,354,065
11100 Excelsior Boulevard
Moline Reservoir/Well #12,357,175
10421 Excelsor Boulevard
Blake Tower Reservoir1,421,368
151 Tyler Avenue S.
Filtration Plant3,466,700
1401 Elmo Park Service Roa
d
Well #4 Workshop/Storage668,935
1401 Elmo Park Service Roa
d
Well #5235,245
1205 Highway7
Well #6313,645
801 Highway 7
Lift Station #2 - Drillane66,825
619 Drillane Road
Lift Station #3 - Lindee's133,450
901 Cambridge Street N.E.
105
Location/DescriptionReplacement Cos
t
Lift Station #4 - LTL Meadowbrook$97,725
244 Meadowbrook Roa
d
Lift Station #5 - Big Meadowbroo155,125
k
6601 Excelsior Blvd.
Lift Station #6 - Ronnie's97,725
8546 Excelsior Avenue E.
Lift Station #7 - Valley308,900
801 6th Avenue S.
Band Shell - Downtown Par36,900
k
16 9th Avenue S.
Concession Stand - Maetzold Field152,885
1215 1st Street N.
Park Building-Beach - Lifeguard164,970
s
5200 Shady Oak Roa
d
Park Building-Beach-Concessions155,880
5200 Shady Oak Roa
d
Park Shelter - Office/Bathhouse378,608
5200 Shady Oak Roa
d
Park Shelter - Burnes50,388
201 Park Lane
Park Building - Central114,363
101 17th Avenue S.
Park Building - Harle38,745
y
108 Jackson Avenue S.
Park Shelter - Interlache61,926
n
220 Homedale Avenue
Park Building - Oakes44,178
301 Tyler Avenue N.
Park Building - Valle51,941
y
800 7th Avenue S.
Parking Ramp6,391,900
10th Avenue and Mainstreet
106
Location/DescriptionReplacement Cos
t
Depot Coffee House$481,475
9451 Excelsior Boulevard
Overpass Skate Par7,703
k
100 Washington Avenue
Dow Towers (76 Units)HR
A
22 5th Avenue S.
107