2014 - 2018 ERP
EQUIPMENT REPLACEMENT PLAN
2014-2018
DATE: August 2013
TO: Honorable Mayor and Members of the City Council
FROM: Mike Mornson, City Manager
2014-2018 EQUIPMENT REPLACEMENT PLAN
SUBJECT:
With this letter, I respectfully submit the 2014-2018 Equipment Replacement Plan. This
five-year planning document represents the combined efforts of city staff and the City
Council.
The Equipment Replacement Plan is a five-year forecast of equipment replacement needs
in the City of Hopkins. It is intended to alert the Council and citizens of equipment
replacement needs that are needed to maintain the efficiency of city services and the
safety of city staff. The first year of the plan becomes the adopted budget, however the
equipment is again re-evaluated before final approval is given for the purchase. The
remaining four years represents estimated replacement needs and the related funding.
The Equipment Replacement Plan does not include proposed capital projects. A
document relating specifically to capital project needs has been developed into a separate
document.
The Equipment Replacement Plan is intended to serve as a planning tool and is therefore
structured to present a meaningful, long-range perspective of the city’s equipment needs
over the next 20 years. At the same time sufficient details on individual pieces of
equipment scheduled for replacement is provided to enable those who review the
information to make informed decisions of the city’s equipment needs over the next several
years.
Please use the information provided to assist in the understanding of the city’s equipment
needs as they relate to the delivery of service to the citizens of Hopkins.
This document was developed by the Finance Department with the assistance of all city
departments. I wish to especially thank all those involved in the development of the
Equipment Replacement Plan, and especially Steve Stadler, Public Works Director, Mike
Reynolds, Police Chief, Brent Johnson, Police Captain, Dale Specken, Fire Chief,
Christine Harkess, Finance Director and Deb Dahlheimer, Sr. Finance Clerk for their hard
work and dedication.
1
EQUIPMENT REPLACEMENT PLAN
2014-2018
TABLE OF CONTENTS
Page
City Manager's Message
1
Table of Contents
2
Introduction
Background and Summary of Changes from 2013 Plan5
Cash Flow Statements
Equipment Replacement Fund 13
Chart - Revenues, Expenditures & Working Capital14
Five-Year Project Summaries
Projects by Year17
Department Summary20
Projects by Department21
Funding Source Summary24
Projects by Funding Source25
Equipment Requests
Individual Equipment Request Details31
Twenty Year Replacement Schedule
Twenty Year Replacement Schedule by Department109
Equipment and Building Inventor
y
Building Inventory117
Vehicle and Equipment Inventory119
2
3
4
EQUIPMENT REPLACEMENT PLAN 2014-2018
BACKGROUND AND SUMMARY OF CHANGES FROM 2013 PLAN
Background
The Equipment Replacement Plan is a twenty-year forecast and a five-year plan of equipment
needs in the City of Hopkins. It is intended to inform the Council and citizens of the major
equipment needs on the horizon. The first year of the plan becomes an adopted equipment
budget and relates to the operating budget of the equipment replacement fund, which is approved
on an annual basis. The remaining nineteen years represent an estimate of equipment needs and
funding capabilities of the City. Funding requirements vary from year to year. In order to
maintain a fairly consistent levy each year, the twenty-year schedule is projected with a 3%
inflation factor for operating expenses and a yearly average dollar capital expenditure of
$849,700.
The cash flow requirements to fund equipment needs in the equipment replacement fund, will
experience a roller coaster effect over the next 20 years given the projected equipment needs and
3% inflation rate. After reducing the intragovernmental charges by 50% in 2003 in response to
the LGA cuts, charges were increased 2% in 2004 and 9% in 2006 and were not increased again
until 2010 when they were raised by 2% and again by 5% in 2012. The rates were held flat for
2013. This has resulted in a steady decline in the working capital of the fund. In order to start
building cash reserves annual increases are built into the cash projections beginning in 2014 with
an 8% increase and continuing forward with increases of 9% over the next 4 years. The majority
of items purchased with ERP funds are used by departments within the General Fund which
accounts for the most of the operations of the city.
Intergovernmental charges are at 66% of what they were in 2002 and at the current rate structure
will not return to that level until 2021. In the last decade due to changes in technology and the
way we operate there is more equipment in the plan; however the rate has not increased to
accommodate the increase in equipment. Equipment that was purchased with grants such as
digital squad cameras, laptop computers in squad cars and fire vehicles, AED’s, infrared cameras
and fitness equipment in the fire hall fitness room now are included in the ERP.
The long term viability of the fund remains questionable and will result in difficult decisions
regarding equipment and operations which were discussed at length during the period leading up
to the preparation of the 2014 ERP. As discussed above are scheduling an 8% rate increase for
2014, and 9% for 2015-2018 and plan to sell Equipment Certificates to fund some of the
equipment scheduled for 2016-2018. This will allow us to replace aging equipment and spread
the payments over 10 years. The required Equipment Certificate payment will be part of the
debt levy in the applicable year.
Each year staff re-evaluates the equipment needs and adjusts the schedule accordingly. Changes
to the plan are reflected in the document. Refurbishments, extended life expectancy and closer
cost estimates of replacements have been incorporated into the plan. The equipment replacement
charges in the general fund represent approximately 2.8% of total general fund expenditures.
The Equipment Replacement Plan’s basic premise is scheduled replacement of present
equipment. A new item must, in the year proposed, be presented in the annual operating budget
5
with a stipulation that replacement will be necessary in the future. Flexibility of the Equipment
Replacement Plan is established through annual review and revision, if necessary.
Summary of Changes from 2013 Plan
Highlights of changes from last year’s equipment replacement plan for the years 2014-2018:
Activity Center: There are no changes to Activity Center items in this ERP.
Arts Center: The Theater projector replaced at a cost of $15,000 was rescheduled
for 2018 at a cost of $17,100. The subsequent replacement had not
been previously scheduled.
The community room audio visual unit for $11,000 was moved from
2014 to 2015.
A theater projection screen was added in 2014 at a cost of $5,000.
This screen will replace the original retractable screen in the theater
with a wider format screen to mesh with current technology.
Theater presentation microphones were added in 2014 at a cost of
$6,000. Three lapel and three hand held microphones will be replaced
along with supporting transmitters, receivers, splitter kit and rack
mount kit.
A digital sign at a cost of $2,000 was added in 2015. This will be a
programmable and highly visible digital sign for information at the
information desk area.
City Hall: Financial software was added in 2014 at a cost of $250,000. The
current software company is not keeping up with security issues and
staff has become increasingly frustrated with the operation of the
current software.
Community Services: There are no changes to Community Services items in this ERP.
Fire: The fire utility vehicle used by the Fire Inspector and scheduled for
2016 at a cost of $35,000 was moved up to 2015 and the cost has been
increased to $40,000 to reflect actual replacement cost.
The duty chief vehicle schedule in 2015 was moved back to 2016.
The cost remains at $37,000.
The floor scrubber originally scheduled for 2016 was moved up to
2015.
The Telesquirt fire truck scheduled for 2018 has been moved up to
2017 as the truck is beginning to have structural issues. Cost remains
at $570,900.
6
The dumbbells for the fitness room scheduled to be replaced in 2014
have been moved back to 2017.
HRA There are no changes to HRA items in this ERP.
Pavilion: There are no changes to Pavilion items in this ERP.
Parking: There are no changes to the Parking Dept. items in this ERP.
Police: Marked squad cars that are replaced on a 3-year schedule at $71,200
have been increased to $90,000. Two cars are replaced each year in a
three year cycle. The increase in cost is due to new models of police
vehicles. The current equipment does not fit in the new models so
new equipment needs to be purchased along with the cars.
The sergeant’s vehicle scheduled for replacement in 2015 at $37,800
has been increased to $45,000 for the same reason the marked squad
car cost was increased.
The administrative vehicles for the police chief and captain will be
leased starting in 2014. The chief’s car will be leased in 2014 and the
captain’s in 2015. These vehicles were previously purchased on
alternate years. The vehicles will leased for 4 years. The second two
years of each lease will be used by the investigative sergeant (chief’s
car) and a detective (captain’s car). The ERP item reflects the lease
and a corresponding amount to outfit the vehicles estimated at $5,000
per vehicle.
The police services liaison vehicle scheduled for replacement in 2015
at a cost of $25,000 has been removed from the ERP as it is no longer
needed.
A Drug Task Force vehicle has been added in 2014 on a leased basis.
As part of the SW Metro DTF a vehicle is not provided to officers and
each department needs to supply one. This vehicle will be leased for
four years with the second two years of the lease going to a detective.
The ERP item reflects the lease and a corresponding amount to outfit
the vehicle estimated at $5,000.
A FOCUS (Focus On Crime Using Strategy) vehicle has been added in
2015 on a leased basis. This car will be used by the FOCUS officers
in the performance of their duties. This vehicle will be leased for four
years with the second two years of the lease going to a detective. The
ERP item reflects the lease and a corresponding amount to outfit the
vehicle estimated at $5,000.
7
A logging recorded used by dispatch and scheduled for replacement in
2014 at a cost of $36,900 has been removed from the ERP. With
dispatch moved to Hennepin County this item is no longer needed.
Digital cameras for squad cars originally scheduled for 2014 have
been moved back to 2015. The cost remains at $53,400.
Mobile radios for squad cars originally scheduled for replacement in
2018 have been moved up according to car replacement. The current
radios do not fit in the new model police cars so when new cars are
purchased new radios will also be purchased and installed. Three were
purchased in 2013, five will be purchased in 2014 and 2015 and three
in 2016. The portable radios and mobiles for the Fire Dept. remain
scheduled for 2018.
Public Works: The lives of the equipment are annually reviewed by the public works
department and over the past 10 years they have extended the lives of
the 1-ton trucks from 8 to 12 years and the dump trucks from 13 to 17
years. Extending the lives of major equipment comes with the risk of
increased maintenance costs. When maintenance costs become
unmanageable the equipment will be put on the schedule for earlier
replacement.
Engineering
No changes
Parks/Forestry
A tractor scheduled for 2016 at a cost of $49,300 was moved up to
2014 at a cost of $52,000. This vehicle will be replaced with a tool cat
that has a blower and broom attachment. Cost was increased to reflect
actual replacement cost.
A trucksteer originally scheduled for 2013 was moved back to 2014.
The cost was reduced from $19,800 to $11,000 to reflect the purchase
of an electric style workman.
Riding mowers scheduled for 2014 and 2015 at a cost of $11,000 and
$20,000 were moved back to 2015 and 2016 at the same cost.
Streets/Traffic
A roller used by the street department for asphalt repair and
resurfacing and originally scheduled for 2014 was moved back to
2016. Cost remains at $45,900.
An asphalt paver used by the street department was moved from 2014
to 2016. The cost remains at $48,800.
8
A snow blower originally scheduled for replacement in 2016 at a cost
of $102,300 has been moved up to 2014 and the cost reduced to
$65,000 to reflect the purchase of a hydraulic powered blower.
Refuse
A rear loading refuse truck scheduled for replacement in 2014 at a cost
of $101,600 has been moved back to 2015.
Water
There are no changes to water department items in this ERP.
Sewer
The 4x4 ¾ Ton Truck scheduled for replacement in 2014 at a cost of
$35,700 has been reduced to $30,000 to more accurately reflect
replacement cost.
9
10
11
12
EQUIPMENT REPLACEMENT FUND (602)07/26/2013
Impact on General Fund024,81230,54933,00336,59239,562
ate Change
5%0%8%9%9%9%9%
R
ACTUALBUDGETBUDGETBUDGETBUDGETBUDGETBUDGET
2012201320142015201620172018
Working Capital Begin Year890,189865,741
1 ,084,440 1 ,069,566 6 74,200 5 73,558 2 15,593
Revenues from charges316,784482,940
3 16,784 3 42,127 3 72,918 4 06,481 4 43,064
Transfer in General Fund50,000
5 0,000 5 0,000
Transfer In - Pavilion - Capital Lease20,000
1 5,609
Transfer In - Pavilion - Hockey Loan3,143
3 ,143 3 ,142
Federal & State Grants
Interest earnings5,910
1 0,984 1 0,835 6 ,881 5 ,875 2 ,295 8 ,797
Other revenues (sale of assets)47,834
2 5,000 3 0,000 3 0,000 3 0,000 3 0,000 3 0,000
Equipment Certificates (Bonds)346,2741,272,000
4 51,769
Total Revenues739,944521,736
8 23,289 4 36,104 4 59,799 4 92,355 1 ,747,359
Expenditures (excludes Depr.) 15,802
1 6,276 1 6,764 1 7,267 1 7,785 1 8,319 1 8,868
Fire Truck Financing Pymnts (2009-2018)53,858
5 4,217 5 4,217 5 4,217 5 4,217 5 4,217 5 4,217
Capital Outlay - Equipment476,0341,246,448
7 03,300 7 60,488 4 88,958 7 78,318 1 ,024,676
2012 Equip Certificate Pymnts (10yr 3%)64,370
Total Expenses545,6941,442,908
8 38,163 8 31,469 5 60,442 8 50,320 1 ,097,211
Working Capital Ending Balance1,084,440(55,431)
1 ,069,566 6 74,200 5 73,558 2 15,593 8 65,741
(41,517)
Actual/Estimated Cash balances1,098,353587,471
229,507 879,654
1,083,479 688,114
13
14
15
16
City of Hopkins, MN
EQUIPMENT REPLACEMENT PLAN
20142018
thru
PROJECTS BY YEAR
Project NameProject #Priority Project Cost
Department
2014
Art Center Theater Projection ScreenArts Center25,000
Art Center Theater Presentation MicrophonesArts Center16,000
Network ServerCity Hall Administrationn/a8,000
Financial Software - Various DeptsCity Hall Administrationn/a250,000
ComputersCity Hall Administrationn/a30,000
Election EquipmentCommunity Servicesn/a50,000
Aerial TruckFiren/a54,217
Automated External Defibrillator (2)Firen/a7,200
HRA CopierHRAn/a13,000
Marked Patrol Vehicles (6)Policen/a90,000
PSO - Utility 4x4 (unit 212)Policen/a47,700
Police Administrative Vehicles (2)Policen/a4,694
Police Admin Cars - outfit leased vehiclesPolicen/a5,000
Drug Task Force VehiclePolicen/a4,694
Drug Task Force Vehicle - outfit leased vehiclePolicen/a5,000
Network Server (3)Policen/a8,500
Mobile Data ComputersPolicen/a62,700
Radios - Portable and Mobile DevicesPolicen/a20,500
Engineering VanPublic Works: Engineeringn/a2,000
3/4 Ton Utility TruckPublic Works: Parks/Forestryn/a32,200
TractorPublic Works: Parks/Forestryn/a52,000
Trucksters (3)Public Works: Parks/Forestryn/a11,000
Snow BlowerPublic Works: Streets/Trafficn/a65,000
4x4 3/4 Ton TruckSewern/a30,000
864,405
Total for 2014
2015
Art Center Community Room Audio VisualArts Centern/a11,000
Arts Center - Digital Information SignArts Center22,000
Network ServerCity Hall Administrationn/a8,000
Telephone SystemCity Hall Administrationn/a89,600
ComputersCity Hall Administrationn/a30,000
Fire Utility Vehicle (Pick Up Truck)Firen/a40,000
Aerial TruckFiren/a54,217
Floor ScrubberFiren/a14,300
Workout Equipment - ElipticalFiren/a5,800
Workout Equipment - Treadmill #1Firen/a5,800
Workout Equipment - Weight LiftingFiren/a5,800
4x4 3/4 Ton TruckHRAn/a32,400
Marked Patrol Vehicles (6)Policen/a90,000
Sergeant's VehiclePolicen/a45,000
Police Administrative Vehicles (2)Policen/a9,529
Police Admin Cars - outfit leased vehiclesPolicen/a5,000
Drug Task Force VehiclePolicen/a4,694
Thursday, August 01, 2013
17
Project NameProject #Priority Project Cost
Department
Focus CarPolicen/a4,835
Focus Car - outfit leased vehiclePolicen/a5,000
Network Server (3)Policen/a8,500
Digital Squad Car CamerasPolicen/a53,400
Radios - Portable and Mobile DevicesPolicen/a20,500
Riding Mowers (2)Public Works: Parks/Forestryn/a11,000
4X4 3/4 Ton Truck with PlowPublic Works: Streets/Trafficn/a30,400
Sign Machine (Traffic)Public Works: Streets/Trafficn/a13,400
Refuse Truck (RAP-R) (2)Refusen/a204,800
Refuse Truck (Rear-L)Refusen/a101,600
906,575
Total for 2015
2016
Network ServerCity Hall Administrationn/a8,000
ComputersCity Hall Administrationn/a30,000
Duty Chief VehicleFiren/a37,000
Aerial TruckFiren/a54,217
Air CompressorFiren/a34,900
Self Contained Breathing Apparatus (45)Firen/a250,000
Marked Patrol Vehicles (6)Policen/a90,000
Parking Enforcement Vehicle (Parking Fund)Policen/a27,200
Police Administrative Vehicles (2)Policen/a14,509
Police Admin Cars - outfit leased vehiclesPolicen/a5,000
SWAT VehiclePolicen/a30,000
Drug Task Force VehiclePolicen/a9,674
Drug Task Force Vehicle - outfit leased vehiclePolicen/a5,000
Copy Machine - Police DeptPolicen/a22,100
Focus CarPolicen/a4,835
Network Server (3)Policen/a8,500
Radios - Portable and Mobile DevicesPolicen/a12,300
Riding Mowers (2)Public Works: Parks/Forestryn/a20,000
Slope MowerPublic Works: Parks/Forestryn/a32,700
Skid Loader (2)Public Works: Streets/Trafficn/a41,900
RollerPublic Works: Streets/Trafficn/a45,900
Asphalt PaverPublic Works: Streets/Trafficn/a48,800
3/4 Ton Utility TruckSewern/a33,600
866,135
Total for 2016
2017
Art Center Video Camera UpdatesArts Centern/a3,700
Network ServerCity Hall Administrationn/a8,000
ComputersCity Hall Administrationn/a30,000
Document Management Scanner (2)Community Servicesn/a6,000
Tele-Squirt (Engine 2)Firen/a570,900
Aerial TruckFiren/a54,217
Thermal Imaging Camera (2)Firen/a12,900
Workout Equipment - Treadmill #2Firen/a5,800
Workout Equipment - Dumb BellsFiren/a5,000
Marked Patrol Vehicles (6)Policen/a98,000
Police Administrative Vehicles (2)Policen/a19,638
Police Admin Cars - outfit leased vehiclesPolicen/a5,000
Drug Task Force VehiclePolicen/a9,674
Focus CarPolicen/a9,964
Focus Car - outfit leased vehiclePolicen/a5,000
Network Server (3)Policen/a8,500
Thursday, August 01, 2013
18
Project NameProject #Priority Project Cost
Department
Taser ReplacementPolice320,900
Stump CutterPublic Works: Parks/Forestryn/a21,200
Skid LoaderPublic Works: Parks/Forestryn/a32,000
Water TruckPublic Works: Streets/Trafficn/a150,000
StriperPublic Works: Streets/Trafficn/a11,200
Generator (2)Sewern/a26,400
1/2 Ton TruckWatern/a26,800
3/4 Ton Utility TruckWatern/a34,900
1,175,693
Total for 2017
2018
Art Center Theater ProjectorArts Centern/a17,100
Network ServerCity Hall Administrationn/a8,000
ComputersCity Hall Administrationn/a30,000
Core Network SwitchCity Hall Administrationn/a12,000
Document Management Scanner (2)Community Servicesn/a6,000
Aerial TruckFiren/a54,217
Automated External Defibrillator (2)Firen/a7,800
Marked Patrol Vehicles (6)Policen/a98,000
Police Administrative Vehicles (2)Policen/a20,224
Police Admin Cars - outfit leased vehiclesPolicen/a5,000
Drug Task Force VehiclePolicen/a10,260
Drug Task Force Vehicle - outfit leased vehiclePolicen/a5,000
Focus CarPolicen/a9,964
Network Server (3)Policen/a8,500
Tactical Ballistic VestsPolicen/a26,900
Radios - Portable and Mobile DevicesPolicen/a534,400
4X4 1/2 Ton TruckPublic Works: Bldg/Equip Servn/a31,300
Turf SweeperPublic Works: Parks/Forestryn/a18,000
ToolcatPublic Works: Parks/Forestryn/a63,300
4x2 1 Ton Dump TruckPublic Works: Streets/Trafficn/a54,600
Single Axle Dump Truck (3)Public Works: Streets/Trafficn/a124,000
Tandem Dump TruckPublic Works: Streets/Trafficn/a173,200
1,317,765
Total for 2018
5,130,573
GRAND TOTAL
Thursday, August 01, 2013
19
City of Hopkins, MN
EQUIPMENT REPLACEMENT PLAN
20142018
thru
DEPARTMENT SUMMARY
Department20142015201620172018Total
Arts Center11,00013,0003,70017,100
City Hall Administration288,000127,60038,00038,00050,000
Community Services50,0006,0006,000
Fire61,417125,917376,117648,81762,017
HRA13,00032,400
Police248,788246,458229,118176,676718,248
Public Works: Bldg/Equip Serv31,300
Public Works: Engineering2,000
Public Works: Parks/Forestry95,20011,00052,70053,20081,300
Public Works: Streets/Traffic65,00043,800136,600161,200351,800
Refuse306,400
Sewer30,00033,60026,400
Water61,700
864,405906,575866,1351,175,6931,317,765
TOTAL
20
Thursday, August 01, 2013
City of Hopkins, MN
EQUIPMENT REPLACEMENT PLAN
20142018
thru
PROJECTS BY DEPARTMENT
DepartmentProject#Priority20142015201620172018 Total
Arts Center
Art Center Video Camera Updatesn/a3,700
Art Center Theater Projectorn/a17,100
Art Center Community Room Audio Visualn/a11,000
Arts Center - Digital Information Sign22,000
Art Center Theater Projection Screen25,000
Art Center Theater Presentation Microphones16,000
Arts Center Total
City Hall Administration
Network Servern/a8,0008,0008,0008,0008,000
Telephone Systemn/a89,600
Financial Software - Various Deptsn/a250,000
Computersn/a30,00030,00030,00030,00030,000
Core Network Switchn/a12,000
City Hall Administration Total
Community Services
Document Management Scanner (2)n/a6,0006,000
Election Equipmentn/a50,000
Community Services Total
Fire
Tele-Squirt (Engine 2)n/a570,900
Duty Chief Vehiclen/a37,000
Fire Utility Vehicle (Pick Up Truck)n/a40,000
Aerial Truckn/a54,21754,21754,21754,21754,217
Air Compressorn/a34,900
Self Contained Breathing Apparatus (45)n/a250,000
Thermal Imaging Camera (2)n/a12,900
Floor Scrubbern/a14,300
Workout Equipment - Elipticaln/a5,800
Workout Equipment - Treadmill #1n/a5,800
Workout Equipment - Treadmill #2n/a5,800
Workout Equipment - Weight Liftingn/a5,800
Automated External Defibrillator (2)n/a7,2007,800
Workout Equipment - Dumb Bellsn/a5,000
Fire Total
HRA
4x4 3/4 Ton Truckn/a32,400
HRA Copiern/a13,000
21
Thursday, August 01, 2013
DepartmentProject#Priority20142015201620172018 Total
HRA Total
Police
Marked Patrol Vehicles (6)n/a90,00090,00090,00098,00098,000
Sergeant's Vehiclen/a45,000
Parking Enforcement Vehicle (Parking Fund)n/a27,200
PSO - Utility 4x4 (unit 212)n/a47,700
Police Administrative Vehicles (2)n/a4,6949,52914,50919,63820,224
Police Admin Cars - outfit leased vehiclesn/a5,0005,0005,0005,0005,000
SWAT Vehiclen/a30,000
Drug Task Force Vehiclen/a4,6944,6949,6749,67410,260
Drug Task Force Vehicle - outfit leased vehiclen/a5,0005,0005,000
Copy Machine - Police Deptn/a22,100
Focus Carn/a4,8354,8359,9649,964
Focus Car - outfit leased vehiclen/a5,0005,000
Network Server (3)n/a8,5008,5008,5008,5008,500
Mobile Data Computersn/a62,700
Digital Squad Car Camerasn/a53,400
Tactical Ballistic Vestsn/a26,900
Radios - Portable and Mobile Devicesn/a20,50020,50012,300534,400
Taser Replacement320,900
Police Total
Public Works: Bldg/Equip Serv
4X4 1/2 Ton Truckn/a31,300
Public Works: Bldg/Equip Serv Total
Public Works: Engineering
Engineering Vann/a2,000
Public Works: Engineering Total
Public Works: Parks/Forestry
3/4 Ton Utility Truckn/a32,200
Tractorn/a52,000
Trucksters (3)n/a11,000
Riding Mowers (2)n/a11,00020,000
Slope Mowern/a32,700
Turf Sweepern/a18,000
Stump Cuttern/a21,200
Skid Loadern/a32,000
Toolcatn/a63,300
Public Works: Parks/Forestry Total
Public Works: Streets/Traffic
4X4 3/4 Ton Truck with Plown/a30,400
4x2 1 Ton Dump Truckn/a54,600
Single Axle Dump Truck (3)n/a124,000
Tandem Dump Truckn/a173,200
Water Truckn/a150,000
Skid Loader (2)n/a41,900
Rollern/a45,900
Stripern/a11,200
22
Thursday, August 01, 2013
DepartmentProject#Priority20142015201620172018 Total
Asphalt Pavern/a48,800
Snow Blowern/a65,000
Sign Machine (Traffic)n/a13,400
Public Works: Streets/Traffic Total
Refuse
Refuse Truck (RAP-R) (2)n/a204,800
Refuse Truck (Rear-L)n/a101,600
Refuse Total
Sewer
4x4 3/4 Ton Truckn/a30,000
3/4 Ton Utility Truckn/a33,600
Generator (2)n/a26,400
Sewer Total
Water
1/2 Ton Truckn/a26,800
3/4 Ton Utility Truckn/a34,900
Water Total
GRAND TOTAL
23
Thursday, August 01, 2013
City of Hopkins, MN
EQUIPMENT REPLACEMENT PLAN
20142018
thru
FUNDING SOURCE SUMMARY
20142015201620172018Total
Source
AC - Arts Center Fund6,00011,0003,70017,100
Bonds/Lease54,21754,21754,21754,21754,217
Equipment Replacement Fund755,488488,958778,3181,029,6761,246,448
HRA - Housing and Redevelopment Authority13,00032,400
PKG - Parking Fund5,700
RF - Refuse Fund306,400
SF - Sanitary Sewer Fund30,0006,80033,60026,400
WF - Water Fund6,80061,700
864,405906,575866,1351,175,6931,317,765
GRAND TOTAL
Thursday, August 01, 2013
24
City of Hopkins, MN
EQUIPMENT REPLACEMENT PLAN
20142018
thru
PROJECTS BY FUNDING SOURCE
SourceProject#Priority20142015201620172018Total
AC - Arts Center Fund
Art Center Video Camera Updatesn/a3,700
Art Center Theater Projectorn/a17,100
Art Center Community Room Audio Visualn/a11,000
Art Center Theater Presentation Microphones16,000
AC - Arts Center Fund Total
Bonds/Lease
Aerial Truckn/a54,21754,21754,21754,21754,217
Bonds/Lease Total
Equipment Replacement Fund
Network Servern/a8,0008,0008,0008,0008,000
Telephone Systemn/a76,000
Financial Software - Various Deptsn/a250,000
Computersn/a30,00030,00030,00030,00030,000
Document Management Scanner (2)n/a6,0006,000
Election Equipmentn/a50,000
Core Network Switchn/a12,000
Tele-Squirt (Engine 2)n/a570,900
Duty Chief Vehiclen/a37,000
Fire Utility Vehicle (Pick Up Truck)n/a40,000
Air Compressorn/a34,900
Self Contained Breathing Apparatus (45)n/a250,000
Thermal Imaging Camera (2)n/a12,900
Floor Scrubbern/a14,300
Workout Equipment - Elipticaln/a5,800
Workout Equipment - Treadmill #1n/a5,800
Workout Equipment - Treadmill #2n/a5,800
Workout Equipment - Weight Liftingn/a5,800
Automated External Defibrillator (2)n/a7,2007,800
Workout Equipment - Dumb Bellsn/a5,000
Marked Patrol Vehicles (6)n/a90,00090,00090,00098,00098,000
Sergeant's Vehiclen/a45,000
Parking Enforcement Vehicle (Parking Fund)n/a27,200
PSO - Utility 4x4 (unit 212)n/a47,700
Police Administrative Vehicles (2)n/a4,6949,52914,50919,63820,224
Police Admin Cars - outfit leased vehiclesn/a5,0005,0005,0005,0005,000
SWAT Vehiclen/a30,000
Drug Task Force Vehiclen/a4,6944,6949,6749,67410,260
Drug Task Force Vehicle - outfit leased vehiclen/a5,0005,0005,000
Copy Machine - Police Deptn/a22,100
Thursday, August 01, 2013
25
SourceProect#Priorit20142015201620172018Total
jy
Focus Carn/a4,8354,8359,9649,964
Focus Car - outfit leased vehiclen/a5,0005,000
Network Server (3)n/a8,5008,5008,5008,5008,500
Mobile Data Computersn/a57,000
Digital Squad Car Camerasn/a53,400
Tactical Ballistic Vestsn/a26,900
Radios - Portable and Mobile Devicesn/a20,50020,50012,300534,400
Taser Replacement320,900
4X4 3/4 Ton Truck with Plown/a30,400
4x2 1 Ton Dump Truckn/a54,600
Single Axle Dump Truck (3)n/a124,000
Tandem Dump Truckn/a173,200
Water Truckn/a150,000
Skid Loader (2)n/a41,900
Rollern/a45,900
Stripern/a11,200
Asphalt Pavern/a48,800
Snow Blowern/a65,000
Sign Machine (Traffic)n/a13,400
Engineering Vann/a2,000
4X4 1/2 Ton Truckn/a31,300
3/4 Ton Utility Truckn/a32,200
Tractorn/a52,000
Trucksters (3)n/a11,000
Riding Mowers (2)n/a11,00020,000
Slope Mowern/a32,700
Turf Sweepern/a18,000
Stump Cuttern/a21,200
Skid Loadern/a32,000
Toolcatn/a63,300
Arts Center - Digital Information Sign22,000
Art Center Theater Projection Screen25,000
Equipment Replacement Fund Total
HRA - Housing and Redevelopment A
4x4 3/4 Ton Truckn/a32,400
HRA Copiern/a13,000
HRA - Housing and Redevelopment
Authority Total
PKG - Parking Fund
Mobile Data Computersn/a5,700
PKG - Parking Fund Total
RF - Refuse Fund
Refuse Truck (RAP-R) (2)n/a204,800
Refuse Truck (Rear-L)n/a101,600
RF - Refuse Fund Total
SF - Sanitary Sewer Fund
Thursday, August 01, 2013
26
SourceProect#Priorit20142015201620172018Total
jy
Telephone Systemn/a6,800
4x4 3/4 Ton Truckn/a30,000
3/4 Ton Utility Truckn/a33,600
Generator (2)n/a26,400
SF - Sanitary Sewer Fund Total
WF - Water Fund
Telephone Systemn/a6,800
1/2 Ton Truckn/a26,800
3/4 Ton Utility Truckn/a34,900
WF - Water Fund Total
GRAND TOTAL
Thursday, August 01, 2013
27
28
29
30
EQUIPMENT REPLACEMENT PLAN 20142018
thru
Department
Arts Center
Cit of HokinsMN
yp,
ContactArts Center Director
TypeEquipment
01-ERP-1103
Project #
Useful Life
5 years
Art Center Video Camera Updates
Project Name
Category
Equipment
FuturePriority
n/a
Total Project Cost:
$22,000
Description
Replace the front entry camera with a better resolution camera. Relocate existing to above the display cabinet in the lobby. Add additional camera
to the gallery, left of door to capture shot of faces of those exiting. Add a camera to the back hallway of the second floor.
Justification
There was an item taken from a display case in 2011 and existing cameras did not provide clear angle and view of the culprit. Also, addition of a
camera in the back hallway may reduce tendency of youth to hang out in that area and engage in inappropriate behavior.
PriorExpendituresTotal
20142015201620172018Future
Equipment 3,7003,700
3,20015,100
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
3,7003,700
3,200 AC - Arts Center Fund 15,100
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - New item.
Estimate salvage/resale value on replaced item: $-0-
Monday, July 29, 2013
31
EQUIPMENT REPLACEMENT PLAN 20142018
thru
DepartmentArts Center
Cit of Hokins MN
yp,
Contact
Arts Center Director
Type
Equipment
01-ERP-1104
Project #
Useful Life
5 years
Art Center Theater Projector
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$75,000
Description
Current projector is 3000 lumen -- 6500 lumen is required for theater usage including in partial light situations and to achieve the clarity needed
for detailed images. Such a projector costs about $7,200 (including mounting and rigging hardware, cables and installation labor). The projector
also needs to be part of a professional system that permits it to be operated from the theater tech booth or from on-stage -- the current projector is
only operable from a hand-held remote requiring the operator to dash into the audience of the theater. This total cost of $15,200 includes all the
wiring and hardware needed to support a projector well into the future. The projector itself is estimated to have a 5-year useful life. (The existing
projector will be moved to one of the meeting rooms).
Justification
The justification of this expense is two-fold: First, in order to attract and retain arts and corporate renters we need to be able to provide the
technical support required for their events. Income from such rentals (including Pen Pals and Digital Rivers) is becoming increasingly vital to the
financial health of the Center. If we are not capable of competing with similar size venues, we will lose this income. Secondly, as a professional
arts presenter we need to have the technical capatabilities to run our own programs in a professional manner.
Year 2018: $17,100
Year 2023 $19,800
Year 2028 $22,900
PriorExpenditures20142015201620172018TotalFuture
Equipment 17,10017,100
15,20042,700
TotalTotalTotal
PriorFunding Sources20142015201620172018Total
Future
17,10017,100
15,200 AC - Arts Center Fund 42,700
TotalTotalTotal
Budget Impact/Other
Investing $15, 000 to retain major renters such as Pen Pals and Digital Rivers is worthwhile. Pen Pals alone brings in about $20.000/year in
income. Digital Rivers just under $9,000.
Monday, July 29, 2013
32
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentArts Center
Cit of Hokins MN
yp,
Contact
Arts Center Director
Type
Equipment
01-ERP-1105
Project #
Useful Life
7 years
Art Center Community Room Audio Visual
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$41,100
Description
Install a projector in a ceiling mount. Wire speakers into the ceiling. Wire input for computer on front wall. Add two microphones. Mount
supporting hardware in rack that fits into closet.
Justification
An increasing number of users of this room require media support. Current means of providing this include the use of an oversized A/V cart, cords
stretch across the floor and a large speaker on a stick. We can streamline the appearance and functionality by making these appropriate changes.
These changes also address safety concerns. They will help attract safety concerns. They will help attract and retain rental customers as well as
appropriately support our own activities.
ExpendituresTotalFuture
20142015201620172018
Equipment 11,00011,000
30,100
TotalTotal
Funding Sources20142015201620172018TotalFuture
11,00011,000
AC - Arts Center Fund 30,100
TotalTotal
Budget Impact/Other
Move this item from 2014 to 2015.
Monday, July 29, 2013
33
EQUIPMENT REPLACEMENT PLAN 20142018
thru
DepartmentArts Center
Cit of Hokins MN
yp,
Contact
Arts Center Co-Director
Type
Equipment
01-ERP-1106
Project #
Useful Life
5 years
Arts Center - Digital Information Sign
Project Name
Category
Equipment
FuturePriority2 Very Important
Total Project Cost:$10,100
Description
Add programmable and highly visable digital sign to information desk area.
(Viewsonic 42" with integrated media, software - or similar)
Justification
Current system of posting printed schedules and key information each day is overlooked by visitors and difficult to update rapidly.
ExpendituresTotalFuture
20142015201620172018
Equipment 2,0002,000
8,100
TotalTotal
Funding Sources20142015201620172018TotalFuture
2,0002,000
Equipment Replacement Fund 8,100
TotalTotal
Budget Impact/Other
Variance from 20 year plan - New Item
Estimated salvage/resale value $0
Monday, July 29, 2013
34
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentArts Center
Cit of Hokins MN
yp,
Contact
Arts Center Director
Type
Equipment
01-ERP-1107
Project #
Useful Life
10 years
Art Center Theater Projection Screen
Project Name
Category
Equipment
FuturePriority2 Very Important
Total Project Cost:$11,700
Description
Replace original retractable projection screen in the theater with wider format screen to mesh with current technology.
Justification
This is an item being requested more frequently from renters as they find the dimensions of the current screen do not match up with the
presentations they bring in.
ExpendituresTotalFuture
20142015201620172018
Equipment 5,0005,000
6,700
TotalTotal
Funding Sources20142015201620172018TotalFuture
5,0005,000
Equipment Replacement Fund 6,700
TotalTotal
Budget Impact/Other
Variance from 20-year plan: New item
Monday, July 29, 2013
35
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentArts Center
Cit of Hokins MN
yp,
Contact
Type
Equipment
01-ERP-1108
Project #
Useful Life
6 years
Art Center Theater Presentation Microphones
Project Name
Category
Equipment
FuturePriority1 Urgent
Total Project Cost:$31,800
Description
Replace theater lapel (3) and hand held (3) microphones with supporting transmitters, receivers, splitter kit and rackmount kit.
Justification
Current microphones are of insufficient quality to work well in a space as large as the theater resulting in technical glitches during presentations.
These are necessary for Center functions, City functions and rental events in the theater.
ExpendituresTotalFuture
20142015201620172018
Equipment 6,0006,000
25,800
TotalTotal
Funding Sources20142015201620172018TotalFuture
6,0006,000
AC - Arts Center Fund 25,800
TotalTotal
Budget Impact/Other
Variance from 20-year plan: New item.
Monday, July 29, 2013
36
EQUIPMENT REPLACEMENT PLAN 20142018
thru
DepartmentCity Hall Administration
Cit of Hokins MN
yp,
Contact
Finance Director/IT
Type
Equipment
01-ERP-0003
Project #
Useful Life
1 year
Network Server
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$249,000
Description
The network server is the hub of the network. New computers are faster and more reliable.
Justification
Networking allows user to share information that is stored in a single location, the network server. This is more efficient because the information
does not have to be stored on many different computers. It also makes for better accuracy because as the information changes or is updated, every
user is working with the same data.
PriorExpendituresTotal
20142015201620172018Future
Equipment 8,0008,0008,0008,0008,00040,000
89,000120,000
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
8,0008,0008,0008,0008,00040,000
89,000 Equipment Replacement Fund 120,000
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $-0-
Monday, July 29, 2013
37
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentCity Hall Administration
Cit of Hokins MN
yp,
Contact
IT Director
Type
Equipment
01-ERP-0004
Project #
Useful Life
8 years
Telephone System
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$349,900
Description
Includes the PBX, the voice mail systems, and all telephone instruments. Currently there are over 200 extensions served by this system. Also
includes software for the PBX and voice mail systems.
Justification
Making, receiving and routing telephone calls, storing voice mail messages, and providing telephone based information services (snow line, etc.)
PriorExpendituresTotal
20142015201620172018Future
Equipment 89,60089,600
60,000200,300
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
76,00076,000
60,000 Equipment Replacement Fund 200,300
6,8006,800
SF - Sanitary Sewer Fund
TotalTotal
6,8006,800
WF - Water Fund
Total
Budget Impact/Other
Variance from 20 year plan - Upgrade to controller in 2009 delays complete replacement to 2015.
Estimate salvage/resale value on replaced item: $
Monday, July 29, 2013
38
EQUIPMENT REPLACEMENT PLAN 20142018
thru
DepartmentCity Hall Administration
Cit of Hokins MN
yp,
Contact
Finance Director
Type
Equipment
01-ERP-0005
Project #
Useful Life
7 years
Financial Software - Various Depts
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$415,000
Description
Finace software upgrade. Software currently used by Finance, City Clerk, Inspections and Public Works. This includes software for all finance
applicatons including general ledger, payroll, accounts payable, accounts receivable, fixed assets, utility billing; Business Licesnes, Building
Permits, GIS Mapping, Purchasing, etc.
Justification
Current software vendor is unable to keep up with technology and internet security standards. Staff is often frustrated with how the software
works and are often unable to get reports they need from the system.
PriorExpendituresTotal
20142015201620172018
Equipment 250,000250,000
165,000
TotalTotal
PriorFunding Sources20142015201620172018Total
250,000250,000
165,000 Equipment Replacement Fund
TotalTotal
Budget Impact/Other
Variance from 20 year plan - replacement needed in 2014
Estimate salvage/resale value on replaced item: $-0-
Monday, July 29, 2013
39
EQUIPMENT REPLACEMENT PLAN 20142018
thru
DepartmentCity Hall Administration
Cit of Hokins MN
yp,
Contact
Finance Director/IT
Type
Equipment
01-ERP-0006
Project #
Useful Life
3-5 years
Computers
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$990,000
Description
Personal computer purchases and upgrades for the entire City staff. Coordinating personal computer purchases from individual departments to one
fund.
Justification
Tools enabling staff to perform job responsibilities efficiently and effectively.
PriorExpendituresTotal
20142015201620172018Future
Equipment 30,00030,00030,00030,00030,000150,000
390,000450,000
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
30,00030,00030,00030,00030,000150,000
390,000 Equipment Replacement Fund 450,000
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $-0-
Monday, July 29, 2013
40
EQUIPMENT REPLACEMENT PLAN 20142018
thru
DepartmentCity Hall Administration
Cit of Hokins MN
yp,
Contact
Finance Director/IT
Type
Equipment
01-ERP-0012
Project #
Useful Life
6 years
Core Network Switch
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$53,300
Description
Provides layer 3 IP presence for the network, core switching connectivity, backbone on which all network communication is built and facilitates
fibr optic network connection to fire department.
2 - Cisco 3560E-24PD managed switch - $3,000 each
2 - Cisco X2-10GB-LR fiber optic transceiver - $1200 each
cost listed is for equipment only and does not include tax, shipping and other related costs
Justification
Current two switches are obsolete, end of life and no longer supported by manufacturer. Past lost of service resulted in significant network outage
that was immediately noticed by many employees.
PriorExpendituresTotal
20142015201620172018Future
Equipment 12,00012,000
10,00031,300
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
12,00012,000
10,000 Equipment Replacement Fund 31,300
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - Not currently in ERP but critical to network communication infrastructure. This is outside the budget for city hall
server network budget as the "Lisa" service is scheduled for replacement due to end of life, out of PCI compliance and obsolete.
Estimate salvage/resale value on replace item: - $-0-
Monday, July 29, 2013
41
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentCommunity Services
Cit of Hokins MN
yp,
Contact
City Clerk
Type
Equipment
01-ERP-0008
Project #
Useful Life
5 years
Document Management Scanner (2)
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$65,100
Description
Large document (11” x17”) scanner for document management and retention as well as general administrative use.
Purchased two scanners in 2012 at a cost of $10,315.
(1) Scanner in 2017, 2022 and 2027
(1) Scanner in 2018, 2023 and 2028
Justification
Current scanners were repaired many times and are beyond end of life per IT. Excess time was spent by IT keeping the scanners working.
PriorExpendituresTotal
20142015201620172018Future
Equipment 6,0006,00012,000
23,30029,800
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
6,0006,00012,000
23,300 Equipment Replacement Fund 29,800
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - Two new scanners purchased in 2012 and will be replaced every three years. Previously scanners had been repaired.
Estimate salvage/resale value on replaced item: $500-$1,000
Monday, July 29, 2013
42
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentCommunity Services
Cit of Hokins MN
yp,
Contact
City Clerk
Type
Equipment
01-ERP-0011
Project #
Useful Life
10 years
Election Equipment
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$117,200
Description
Replace election M-100 ballot scanners and ballot boxes. - 9 machines total. Asking for 10 in replacement plan from County.
Justification
All Hennepin County equipment is being replaced in 2014.
ExpendituresTotalFuture
20142015201620172018
Equipment 50,00050,000
67,200
TotalTotal
Funding Sources20142015201620172018TotalFuture
50,00050,000
Equipment Replacement Fund 67,200
TotalTotal
Budget Impact/Other
Variance from 20 year plan - Move from 2013 to 2014
Estimate salvage/resale value on replaced item: $-0-
Monday, July 29, 2013
43
EQUIPMENT REPLACEMENT PLAN 20142018
thru
DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0100
Project #
Useful Life
10 years
Tele-Squirt (Engine 2)
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$1,338,100
Description
Fire engine: full size response truck
Current vehicle: 1989 Ford L9000 Tele-Squirt (#102)
Justification
This is a replacement engine for response to emergency response in the City. We will be reducing the fleet by one truck in making this one unit
(ladder/pumper) which would reduce the life of a vehicle from 25 years to 10 years. We are finding that the life a vehicle is no longer 20 years.
ExpendituresTotalFuture
20142015201620172018
Equipment 570,900570,900
767,200
TotalTotal
Funding Sources20142015201620172018TotalFuture
570,900570,900
Equipment Replacement Fund 767,200
TotalTotal
Budget Impact/Other
Variance from 20 year plan - was scheduled for replacement in 2019 and has been moved up to 2017. Change useful life from 25 to 10 years.
Estimate salvage/resale value on replaced item: $
Monday, July 29, 2013
44
EQUIPMENT REPLACEMENT PLAN 20142018
thru
DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0103
Project #
Useful Life
5 years
Duty Chief Vehicle
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$254,200
Description
A marked passenger vehicle for use by the Duty Chief and Assistant Chiefs in transporting required equipment, reference materials and personnel
for emergency response, and routine Fire Department business.
Curent vehicles: 2010 Chevrolet Tahoe (#110) (Chief)
2006 Dodge Durango (#100) (Asst. Chief)
2003 Chevrolet Impala (#101) (Asst. Chief) to be replaced with 2015 SUV
Justification
Used by the Fire Chief and Asst. Chiefs when responding to fires and other emergencies. Used for official business in and out of the city and for
fire fighter travel on official Fire Department business.
Eventually 3 SUV's - replaced every 5 years with 15 year life. New - chief, cycle down to Asst. Chief 1 and Asst. Chief 2.
PriorExpenditures20142015201620172018TotalFuture
Vehicles 37,00037,000
64,500152,700
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
37,00037,000
64,500 Equipment Replacement Fund 152,700
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - Add 2 vehicles and change life to 15 years.
Move 2015 replacement back to 2016.
Estimate salvage/resale value on replaced item: $4,000
Monday, July 29, 2013
45
EQUIPMENT REPLACEMENT PLAN 20142018
thru
DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0105a
Project #
Useful Life
5 years
Fire Utility Vehicle (Pick Up Truck)
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$201,700
Description
A pickup truck on a 4 wheel drive chassis.
Current vehicle: 1998 Chevrolet Lumina (#106) - used by Fire Inspector
Justification
With getting rid of our light rescue, we will be losing a way to haul equipment back and forth from the fire scene to the station. This vehicle would
be used to haul equipment and personnel to and from the scene and can be used for people to go to schools.
ExpendituresTotalFuture
20142015201620172018
Vehicles 40,00040,000
161,700
TotalTotal
Funding Sources20142015201620172018TotalFuture
40,00040,000
Equipment Replacement Fund 161,700
TotalTotal
Budget Impact/Other
Variance from 20 year plan - Change from 10 year life to 5 years.
Move from 2016 to 2015 and increased cost from $35,000 to $40,000
Estimate of salvage/resale value on replace item - $
Monday, July 29, 2013
46
EQUIPMENT REPLACEMENT PLAN 20142018
thru
DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0106
Project #
Useful Life
20 years
Aerial Truck
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$2,559,597
Description
One hundred foot aerial ladder truck with a 1500 GPM fire pump and a full compliment of ground ladders. Lease payments due 2009-2018 on
2008 purchase of Pierce Aerial Truck. Payments due semi-annually each April 23 and October 23.
Current vehicle: 2008 Pierce Arrow XT Aerial Ladder (#109)
Justification
Vehicle was purchased in 2008 at a total cost of $870,427.08 including mounted equipment. Vehicle was paid using $445,427.08 in ERP cash and
a 10-year capital lease of $425,000. At the end of the lease term payments (P&I) will total $542,170. Total costs of aerial including cash
payments equals $987,597.
PriorExpendituresTotal
20142015201620172018Future
Equipment 54,21754,21754,21754,21754,217271,085
716,5121,572,000
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
54,21754,21754,21754,21754,217271,085
716,512 Bonds/Lease 1,572,000
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - .Lease payments on financing added to the plan.
Estimate salvage/resale value on replaced item: $
Monday, July 29, 2013
47
EQUIPMENT REPLACEMENT PLAN 20142018
thru
DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0107
Project #
Useful Life
15 years
Air Compressor
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$89,300
Description
Justification
ExpendituresTotalFuture
20142015201620172018
Equipment 34,90034,900
54,400
TotalTotal
Funding Sources20142015201620172018TotalFuture
34,90034,900
Equipment Replacement Fund 54,400
TotalTotal
Budget Impact/Other
Variance from 20 year plan - move back to 2017
Estimate salvage/resale value on replaced item - $
Purchased: 1996
Monday, July 29, 2013
48
EQUIPMENT REPLACEMENT PLAN 20142018
thru
DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0108
Project #
Useful Life
10 years
Self Contained Breathing Apparatus (45)
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$752,000
Description
Breathing apparatus for interior firefighting for firefighters.
Justification
The breathing apparatus was taken out of the ERP in 2006 because we thought we were getting a grant. Grant was not successful. The SCBA's
(45) need to be replaced because they are at the end of their life and cannot be hydro tested any longer.
PriorExpendituresTotal
20142015201620172018Future
Equipment 250,000250,000
166,000336,000
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
250,000250,000
166,000 Equipment Replacement Fund 336,000
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - New item.
Estimate salvage/resale value on replaced item: $
Monday, July 29, 2013
49
EQUIPMENT REPLACEMENT PLAN 20142018
thru
DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0112
Project #
Useful Life
10 years
Thermal Imaging Camera (2)
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$72,200
Description
Used by our fire companies to locate victims trapped in a smoke filled building. It helps us determine where fire and heat may be hidden allowing
for faster extinguishment.
Note: purchased 2003 & 2007
Justification
Current camera is ten years old and has been through many hot fires and needs to be replaced. Current camera was purchased with donation
money.
PriorExpendituresTotal
20142015201620172018Future
Equipment 12,90012,900
26,50032,800
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
12,90012,900
26,500 Equipment Replacement Fund 32,800
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - department owns 2 cameras. Previously one one was included in the replacement plan. This will add to the
replacement schedule the camera purchased from the Fire Dept budget in 2003.
Estimate salvage/resale value on repalced item: $-0-
Monday, July 29, 2013
50
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0114
Project #
Useful Life
12 years
Floor Scrubber
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$34,600
Description
Floor scrubber to keep apparatus floors clean.
Current equipment: 2004 Tennant 5400
Justification
Scrubber is used to keep apparatus floors clean so that floor will last longer.
ExpendituresTotalFuture
20142015201620172018
Equipment 14,30014,300
20,300
TotalTotal
Funding Sources20142015201620172018TotalFuture
14,30014,300
Equipment Replacement Fund 20,300
TotalTotal
Budget Impact/Other
Variance from 20 year plan - Eliminate sweeper and add scrubber as scrubber is used more.
Move from 2016 to 2015
Estimate salvage/resale value on replaced item: $0
Monday, July 29, 2013
51
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0116
Project #
Useful Life
6 years
Workout Equipment - Eliptical
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$20,300
Description
Workout equipment used in Fire Department workout room. One eliptical machine replaced on a 6 year cycle, one every 3 years.
Justification
This equipment is available to all City employees for health and wellness.
ExpendituresTotalFuture
20142015201620172018
Equipment 5,8005,800
14,500
TotalTotal
Funding Sources20142015201620172018TotalFuture
5,8005,800
Equipment Replacement Fund 14,500
TotalTotal
Budget Impact/Other
Variance from 20 year plan - had two eliptical machines in the ERP. One was replaced along with the stairmaster with a summit trainer. The
remaining eliptical is scheduled for replacement in 2015.
Estimate salvage/resale value on replaced item: $
Monday, July 29, 2013
52
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0117
Project #
Useful Life
5 years
Workout Equipment - Treadmill #1
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$34,300
Description
Workout equipment used in Fire Department workout room.
One summit trainer replaced on a 5 year cycle.
Current equipment : 2010 Summit Trainer - will be replaced with a treadmill
Justification
This equipment is available to all City employees for health and wellness.
PriorExpendituresTotal
20142015201620172018Future
Equipment 5,8005,800
5,00023,500
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
5,8005,800
5,000 Equipment Replacement Fund 23,500
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - replaces stairmaster.
Estimate salvage/resale value on replaced item: $
Monday, July 29, 2013
53
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0118
Project #
Useful Life
5 years
Workout Equipment - Treadmill #2
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$25,300
Description
Workout equipment used in the Fire Department workout room.
One treadmill replaced on a 5 year cycle.
Justification
This equipment is available to all City employees for health and wellness.
PriorExpendituresTotal
20142015201620172018Future
Equipment 5,8005,800
5,00014,500
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
5,8005,800
5,000 Equipment Replacement Fund 14,500
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - move back one year from 2011 to 2012.
Estimate salvage/resale value on replaced item: $
Monday, July 29, 2013
54
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0119
Project #
Useful Life
5 years
Workout Equipment - Weight Lifting
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$29,300
Description
Smith machine - weight lifting machine.
Justification
For use by Police, Fire, Public Works, City staff to keep in shape to perform job duties and stay healthy. Current machine will be 7 years old in
2012. Suggested replacement is every 5 years.
ExpendituresTotalFuture
20142015201620172018
Equipment 5,8005,800
23,500
TotalTotal
Funding Sources20142015201620172018TotalFuture
5,8005,800
Equipment Replacement Fund 23,500
TotalTotal
Budget Impact/Other
Variance from 20 year plan - move back from 2011 to 2015
Estimate salvage/resale value on replaced items: $
Monday, July 29, 2013
55
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0120
Project #
Useful Life
3 years
Automated External Defibrillator (2)
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$49,100
Description
Defibrillator is used to help get someones heart restarted during a cardiac arrest.
Own 2 - both are replaced at one time due to changing technology.
Current equipment: 2010 - 4 AEDs
2010 ERP had 2 AEDs schedule for replacement at $6,000. Four were purchased.
Justification
With changes in technology, the AED's should be replaced every four years.
Cost - $3,000 per unit
PriorExpenditures20142015201620172018TotalFuture
Equipment 7,2007,80015,000
6,00028,100
TotalTotalTotal
PriorFunding Sources20142015201620172018Total
Future
7,2007,80015,000
6,000 Equipment Replacement Fund 28,100
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - adjustment from 3 years to 4 years.
Estimate salvage/resale value on replaced item: $
Monday, July 29, 2013
56
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentFire
Cit of Hokins MN
yp,
Contact
Fire Chief
Type
Equipment
01-ERP-0122
Project #
Useful Life
10 years
Workout Equipment - Dumb Bells
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$11,700
Description
Workout equipment used in Fire Department workout room.
Justification
Current dumb bells are 15 plus years old. The current dumb bells are older and some of the weights contained lead based plaint. This purchase
would update our dumb bells to the current type fitness bells.
ExpendituresTotalFuture
20142015201620172018
Equipment 5,0005,000
6,700
TotalTotal
Funding Sources20142015201620172018TotalFuture
5,0005,000
Equipment Replacement Fund 6,700
TotalTotal
Budget Impact/Other
Variance from 20 year plan - Move back from 2014 to 2017.
Estimate salvage/resale value on replaced item: $
Monday, July 29, 2013
57
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentHRA
Cit of Hokins MN
yp,
Contact
Unassigned
Type
Equipment
01-ERP-0400
Project #
Useful Life
8 years
4x4 3/4 Ton Truck
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$148,400
Description
4 wheel drive 3/4 ton truck to be used by Public Housing maintenance staff. Includes snow plow.
Current vehicle: 2007 Chevrolet Pickup
Justification
Transportation for Public Housing Superintendent and snow plowing at various HRA properties around the city.
PriorExpendituresTotal
20142015201620172018Future
Vehicles 32,40032,400
22,80093,200
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
32,40032,400
22,800 HRA - Housing and Redevelop 93,200
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $1,800
Monday, July 29, 2013
58
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentHRA
Cit of Hokins MN
yp,
Contact
Finance Director
Type
Equipment
01-ERP-0401
Project #
Useful Life
8 years
HRA Copier
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$50,400
Description
Color copy machine to service the needs of the HRA. High volume product copier to do a variety of copying tasks.
Current equipment: Imagistics ZB35
Justification
Daily use to make copies of correspondence, forms and rental documents. Periodically produce documents such as resident newsletters and
marketing. Machine will duplex, sort, collate and staple copies.
ExpendituresTotalFuture
20142015201620172018
Equipment 13,00013,000
37,400
TotalTotal
Funding Sources20142015201620172018TotalFuture
13,00013,000
HRA - Housing and Redevelop 37,400
TotalTotal
Budget Impact/Other
Variance from 20 year plan - New item.
Estimate salvage/resale value on replace item: $ - 0 -
Monday, July 29, 2013
59
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0200
Project #
Useful Life
3 years
Marked Patrol Vehicles (6)
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$3,280,100
Description
Marked patrol vehicles used by patrol officers to respond to calls, enforce traffic laws and perform general patrol duties.
Fleet consists of 6 patrol vehicles - 5 marked, 1 unmarked.
Current vehicles: (3) 2011 Ford Crown Victorias, (2) 2010 Ford Crown Victorias, (1) 2009 Ford Crown Victoria
Justification
Set up and marking of police vehicles must conform to Minnesota law and POST standards. Vehicles contain secure data and radio equipment for
routine and emergency operations. Vehicles contain secure seating for prisoner transport.
PriorExpendituresTotal
20142015201620172018Future
Vehicles 90,00090,00090,00098,00098,000466,000
778,1002,036,000
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
90,00090,00090,00098,00098,000466,000
778,100 Equipment Replacement Fund 2,036,000
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - cost modified due to new models of squads which need to be re-outfitted for all equipment.
Estimate salvage/resale value on replaced item: $4,000 each
Monday, July 29, 2013
60
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0201
Project #
Useful Life
4 years
Sergeant's Vehicle
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$322,200
Description
Marked patrol vehicle used by patrol officers to respond to calls, enforce traffic laws and perform general patrol duties.
4 year rotation.
Current vehicle: 2011 Ford Crown Victoria
Justification
Set up and marking of police vehicles must conform to Minnesota law and POST standards. Vehicles contain secure data and radio equipment for
routine and emergency operations. Vehicles contain secure seating for prisoner transport.
PriorExpendituresTotal
20142015201620172018Future
Vehicles 45,00045,000
33,600243,600
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
45,00045,000
33,600 Equipment Replacement Fund 243,600
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - cost modified due to new model of car which will require all new equipment.
Estimate salvage/resale value on replaced item: $3,500 each
Monday, July 29, 2013
61
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0202
Project #
Useful Life
10 years
Parking Enforcement Vehicle (Parking Fund)
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$82,500
Description
Parking enforcement vehicle.
Current vehicle: 2006 Jeep Liberty (#211)
Justification
Use by parking enforcement officers in the course of their duties enforcing parking regulations in the downtown area.
PriorExpendituresTotal
20142015201620172018Future
Vehicles 27,20027,200
18,70036,600
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
27,20027,200
18,700 Equipment Replacement Fund 36,600
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - amount allocated is not sufficient. Increase to $27,200.
Estimate salvage/resale value on replaced item: $1,500
Monday, July 29, 2013
62
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0203
Project #
Useful Life
6 years
PSO - Utility 4x4 (unit 212)
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$333,700
Description
4 wheel drive uitility vehicle.
Current vehicle: 2008 Chevrolet Tahoe (#212)
Justification
Vehicle is normally used by public service officers for a wide variety of uses such as transporting animals, prisoners and equipment. The 4 wheel
drive vehicle is also used at times as a patrol vehicle, particularly in the winter in extreme snow conditions.
PriorExpendituresTotal
20142015201620172018Future
Vehicles 47,70047,700
67,400218,600
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
47,70047,700
67,400 Equipment Replacement Fund 218,600
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - none.
Estimate salvage/resale value on replaced item: $5,000
Monday, July 29, 2013
63
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0204
Project #
Useful Life
2 years
Police Administrative Vehicles (2)
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$754,322
Description
Police administration (chief, captian), Investigative Sergeant, and Detective vehicles.
Replace Chief's vehicle - even numbered years
Replace Captain's vehicle - odd numbered years
Effective 2014 - Chief vehicle to be leased for 4 years - 2yr for chief and 2yr for Investigative Sergeant. In year 3 the Chief will get a new leased
vehicle and use for two years before again passing the vehicle down to the Investigative Sergeant who will use it for another 2 years.
Effective 2015 - Captain vehcile to be leaed for 4 years - 2yr for captain and 2yr for Detective #3. In year 3 of lease the Capitain will get a new
leased vehicle, use for 2 years before passing down to Detective #3 who will use it for another two years.
There are 4 leased vehicles accounted for in this ERP item
Current vehicles: 2013 Ford Taurus, 2011 Ford Taurus (#216)
Justification
Unmarked vehicles, equipped with radios, siren and red grille lites used by chief and captain. Staff use is for two years. Vehicles are then rotated
down to detectives and are kept for an additional 3-4 years. Vehicles are also used for surveillance by uniform and plain clothes officers.
PriorExpenditures20142015201620172018TotalFuture
4,6949,52914,50919,63820,22468,594
298,700 Vehicles 387,028
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
4,6949,52914,50919,63820,22468,594
298,700 Equipment Replacement Fund 387,028
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - starting in 2014 chiefs vehcile will be leased and in 2015 the captians will be leased.
Estimate salvage/resale value on replaced item: $4,000 each for current vehicles not leased.
Monday, July 29, 2013
64
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0204a
Project #
Useful Life
Police Admin Cars - outfit leased vehicles
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$100,000
Description
Cost to outfit leased police chief and captains cars
Justification
We need to account for the cost to outfit the vehicles that are leased. Estimated cost is $5,000 per new vehicle.
Chief & Captain get a new vehicle every other year.
Year 3 & 4 of chief lease - investigative sergeant
Year 3 & 4 of captain lease - detective
Since one is purchased each year the cost is estimated at $5,000 per vehicle per year.
ExpendituresTotalFuture
20142015201620172018
Equipment 5,0005,0005,0005,0005,00025,000
75,000
TotalTotal
Funding Sources20142015201620172018TotalFuture
5,0005,0005,0005,0005,00025,000
Equipment Replacement Fund 75,000
TotalTotal
Budget Impact/Other
Variance from 20 year plan: Cost of outfitting chief's and captain's vehicles is now accounted for separately from the vehicle purchase since the
vehicles are now leased.
Monday, July 29, 2013
65
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0205
Project #
Useful Life
15 years
SWAT Vehicle
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$76,700
Description
Unmarked van to transport police tactics team for high risk calls, training and mutual aid.
SWAT - Special Weapons And Tatics
Current vehicle: 1998 Chevrolet Cube Van (#240)
Justification
Previous vehicle (15 years old) was a safety hazard and was replaced in 2005.
ExpendituresTotalFuture
20142015201620172018
Vehicles 30,00030,000
46,700
TotalTotal
Funding Sources20142015201620172018TotalFuture
30,00030,000
Equipment Replacement Fund 46,700
TotalTotal
Budget Impact/Other
Variance from 20 year plan - extended life from 10 to 15 years
Estimate salvage/resale value on replaced item: $3,000
Monday, July 29, 2013
66
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0206
Project #
Useful Life
4 years
Drug Task Force Vehicle
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$232,276
Description
Drug Task Force Vehicle
Effective in 2014 this vehicle will be leased for 4 years
2 years as a DTF vehicle
2 years as Detective #1 vehicle
(This accounts for the lease for 2 vehicles)
Justification
Previously in the NW Metro DTF which provided a vehicle.
Now in SW Metro DTF and we need to provide our own vehicle.
ExpendituresTotalFuture
20142015201620172018
Vehicles 4,6944,6949,6749,67410,26038,996
193,280
TotalTotal
Funding Sources20142015201620172018TotalFuture
4,6944,6949,6749,67410,26038,996
Equipment Replacement Fund 193,280
TotalTotal
Budget Impact/Other
Variance from 20 year plan: New for 2014
Monday, July 29, 2013
67
EQUIPMENT REPLACEMENT PLAN 20142018
thru
DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0206a
Project #
Useful Life
Drug Task Force Vehicle - outfit leased vehicle
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$50,000
Description
Cost to outfit leased Drug Task Force vehicle
Justification
We need to account for the cost to outfit the vehicles that are leased. Estimated cost is $5,000 per new vehicle.
DTF vehicle will be replaced every 2 years with the 2nd two years of the lease going to a Detective.
ExpendituresTotalFuture
20142015201620172018
Equipment 5,0005,0005,00015,000
35,000
TotalTotal
Funding Sources20142015201620172018TotalFuture
5,0005,0005,00015,000
Equipment Replacement Fund 35,000
TotalTotal
Budget Impact/Other
Variance from 20 year plan: Cost of outfitting DTF vehicles is now accounted for separately from the vehicle purchase since the vehicle is now
now leased.
Monday, July 29, 2013
68
EQUIPMENT REPLACEMENT PLAN 20142018
thru
DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0209
Project #
Useful Life
5 years
Copy Machine - Police Dept
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$161,600
Description
Police Department copy machine capable of producing double side copies and collating pages, color/BW, fax acapability and scan..
Current equipment: 2011 Ricoh RMP C6501
Justification
Used to make duplicate copies of reports, letters, memos, etc., generated by police personnel, fax and scan..
PriorExpendituresTotal
20142015201620172018Future
Equipment 22,10022,100
49,80089,700
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
22,10022,100
49,800 Equipment Replacement Fund 89,700
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $1,000
Monday, July 29, 2013
69
EQUIPMENT REPLACEMENT PLAN 20142018
thru
DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0210
Project #
Useful Life
4 years
Focus Car
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$223,346
Description
Focus Vehicle
(Focus on Crime Using Strategies)
Effective in 2015 this vehicle will be leased for 4 years
2 years as a Focus vehicle
2 years as Detective #2 vehicle
(This accounts for the lease for 2 vehicles)
Justification
This is the street crime/undercover vehicle. Previously did not have a car for this purpose.
Expenditures20142015201620172018TotalFuture
Equipment 4,8354,8359,9649,96429,598
193,748
TotalTotal
Funding Sources20142015201620172018TotalFuture
4,8354,8359,9649,96429,598
Equipment Replacement Fund 193,748
TotalTotal
Budget Impact/Other
Variance from 20 year plan: New for 2015
Monday, July 29, 2013
70
EQUIPMENT REPLACEMENT PLAN 20142018
thru
DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0210a
Project #
Useful Life
Focus Car - outfit leased vehicle
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$50,000
Description
Cost to outfit leased Focus vehicle
Justification
We need to account for the cost to outfit the vehicles that are leased. Estimated cost is $5,000 per new vehicle.
Focus vehicle will be replaced every 2 years with the 2nd two years of the lease going to a Detective
ExpendituresTotalFuture
20142015201620172018
Equipment 5,0005,00010,000
40,000
TotalTotal
Funding Sources20142015201620172018TotalFuture
5,0005,00010,000
Equipment Replacement Fund 40,000
TotalTotal
Budget Impact/Other
Variance from 20 year plan: Cost of outfitting Focus vehicle is now accounted for separately from the vehicle purchase since the vehicle is now
now leased.
Monday, July 29, 2013
71
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief/IT
Type
Equipment
01-ERP-0211
Project #
Useful Life
3 years
Network Server (3)
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$263,500
Description
Computer servers store information and system programs.
One server @ $15,000 (to be purchased for digital squad car cameras storage and retrieval - see 01-ERP-213)
Justification
Annual replacement cycle allows development of system storage program. Use of newer servers for heavy use programs while older servers used
for data storage.
PriorExpendituresTotal
20142015201620172018Future
Equipment 8,5008,5008,5008,5008,50042,500
93,500127,500
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
8,5008,5008,5008,5008,50042,500
93,500 Equipment Replacement Fund 127,500
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - Cost stabilized at $8,500 per year.
Estimate salvage/resale value on replaced item - $
Monday, July 29, 2013
72
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0212
Project #
Useful Life
5 years
Mobile Data Computers
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$297,800
Description
Mobile data computers installed in 11 squad cars used to receive calls from dispatch, query information from various databases, communicate car
to car.
Current equipment: 11 - 2007 Panasonic Lap Tops
Justification
Limited life of 5 years - replacement necessary.
PriorExpendituresTotal
20142015201620172018Future
Equipment 62,70062,700
47,000188,100
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
57,00057,000
47,000 Equipment Replacement Fund 188,100
5,7005,700
PKG - Parking Fund
TotalTotal
Total
Budget Impact/Other
Variance from 20 year plan - ERP - Move back one year to 2014. All working - no problems.
Estimate salvage/resale value on replaced item: $-0-
Monday, July 29, 2013
73
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0213
Project #
Useful Life
5 years
Digital Squad Car Cameras
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$256,200
Description
Digital video camera system in each marked patrol car - used to document events in and out of the patrol car. Images downloaded to server for
storage and retrieval.
Currrent equipment: 2009 ICOP Model 20/20-W LIVE
Justification
Police Dept. currently has ten digital camera units installed and a dedicated server. The life expectancy of the cameras is about five years. Current
cameras were installed in September 2009.
Cost: 10 cameras @ $5,000 per unit plus tax - $53,430
1 server @ $15,000 (to be purchased from Police Network Server (01-ERP-211)
annual allocation that carries forward.
Estimated cost $53,430. Cost could be lower if, at the time of replacement, a suitable product is available through a State or County equipment
bid.
PriorExpendituresTotal
20142015201620172018Future
Equipment 53,40053,400
42,600160,200
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
53,40053,400
42,600 Equipment Replacement Fund 160,200
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - Increase quantity to ten to cover all marked/unmarked patrol vehicles. Cost of cameras remains at $5,000 each plus
tax - $53,430.
Estimate salvage/resale value on replaced item: $
Monday, July 29, 2013
74
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0214
Project #
Useful Life
5 years
Tactical Ballistic Vests
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$137,500
Description
Tactical ballistic vests worn by members of the Hopkins Police Department High-risk Entry and Assault Team (HEAT). These vests offer a higher
level of protection against weapon assault than the regular duty ballistic vest.
Current equipment: 11 - 2008 Titan Tactical Ballistic Vests
Justification
Federal and State grant monies have been available through the Ballistic Vest Program over the past several years. These grants only pay a portion
of the total cost of the vest, leaving the Police Department to pay the balance. There is no guarantee that these grants will be available in the future.
Warranty on the current vests expires in 2013.
Cost: 11 vests
PriorExpendituresTotal
20142015201620172018Future
Equipment 26,90026,900
43,20067,400
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
26,90026,900
43,200 Equipment Replacement Fund 67,400
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - Team membership has increased to 11.
Estimate salvage/resale value on replaced item: $
Monday, July 29, 2013
75
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Chief
Type
Equipment
01-ERP-0215
Project #
Useful Life
Radios - Portable and Mobile Devices
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$600,000
Description
Portable and mobile radios used by the police, fire and public works departments to allow these departments to communicate on one frequency.
Police and fire use their radios on a daily/regular basis. The public works only uses theirs in the event of an emergency.
Estimated Replacement Cost (based on 2012 cost)
Portable - $3,800 x 111 = $421,800
Mobile - $4,100 x 26 = $106,600
Total Radios $528,500
Installation of mobile $ 71,600 est
Grand Total $600,000 target budget
Police Fire PW Total
Portable 65 46 0 111 PW radios went to Fire as PW wasn't using them.
Mobile 17 9 0 26
Police Est Cost $363,500
Fire Est Cost $236,500
Pub Works Est Cost $ 0
Justification
Provides radios so that the police, fire and public works can communicate on a common radio frequency during an emergency and multiple county
interoperability.
Mobile radios were replaced in police cars due to new model cars:
2013 - replaced in Captain car, squad #3, & #5 (3 = $12,300)
2014 - replace in Squad #1, #2, PSO, Chief, DTF (5 = $20,500)
2015 - replace in squad #4, #6, Sergeant, Captain, FOCUS (5 = $20,500)
2016 - replace in squad parking (1 = $4,100)
note - some cars are duplicated as they are moved down to investigators
PriorExpenditures20142015201620172018Total
Equipment 20,50020,50012,300534,400587,700
12,300
TotalTotal
PriorFunding Sources20142015201620172018Total
20,50020,50012,300534,400587,700
12,300 Equipment Replacement Fund
TotalTotal
Budget Impact/Other
Variance from 20 year plan - Radio's have a 7-10 year life expectancy. Due to new squad models and the placement of the radios we needed to
buy a new model of radio to fit into the squads..
Estimate salvage/resale value on replaced item: $0
Monday, July 29, 2013
76
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DepartmentPolice
Cit of Hokins MN
yp,
Contact
Police Captain
Type
Equipment
01-ERP-0217
Project #
Useful Life
4 years
Taser Replacement
Project Name
Category
Equipment
FuturePriority3 Important
Total Project Cost:$119,300
Description
The police department will need to replace all of its X26 Tasers (ECD) Electronic Control Devices including all software and HD Camera systems
and transition to the new X2 Tasers.
Justification
The current Tasers will need to be replaced due to the age and use of the equipment.
PriorExpendituresTotal
20142015201620172018Future
Equipment 20,90020,900
18,60079,800
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
20,90020,900
18,600 Equipment Replacement Fund 79,800
TotalTotalTotal
Budget Impact/Other
Using the numbers obtained from Tasers Bob Lovering, the cost breaks down as shown below:
8 X2 Tasers $7,600.00
8 HD Cams $3,999.60
8 4yr Warranty/X2 $2,399.92
8 4yr Warranty/Cam $1,199.96
6 Blade Tech Holsters $ 359.70
56 Cartridges $1,621.20
Download Kit $ 14.95
Shipping $ 120.00
Total $17,315.33 (plus tax)
w/Tax est $18,575
Monday, July 29, 2013
77
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPublic Works: Bldg/Equip Ser
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0710
Project #
Useful Life
10 years
4X4 1/2 Ton Truck
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$96,700
Description
Pickup used by various divisions of Public Works.
Justification
Light hauling and transportation for supervisors. Maintenance garage service vehicle.
PriorExpendituresTotal
20142015201620172018Future
Vehicles 31,30031,300
23,30042,100
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
31,30031,300
23,300 Equipment Replacement Fund 42,100
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - move up from 2009 to 2008 - Fire Dept has requested to acquire surplus pickup for its use by daytime responders.
Estimate salvage/resale value on replaced item: $1,500
Monday, July 29, 2013
78
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPublic Works: Engineering
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0700
Project #
Useful Life
10 years
Engineering Van
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$46,900
Description
Van used by Engineering Department for survey equipment and on job site work.
Cost ot paint the old Police Dept Chevy Tahoe
Current vehicle: 2000 Chevrolet Suburban (#700)
Justification
Transportation to and from job site, hauling of surveying and traffic counting equipment.
PriorExpenditures20142015201620172018TotalFuture
Vehicles 2,0002,000
16,00028,900
TotalTotalTotal
PriorFunding Sources20142015201620172018Total
Future
2,0002,000
16,000 Equipment Replacement Fund 28,900
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - Replace with surplus Police Tahoe in 2014. Leave $2,000 for modifications..
Estimate salvage/resale value on replaced item: $2,500
Monday, July 29, 2013
79
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPublic Works: Parks/Forestry
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0802
Project #
Useful Life
14 years
3/4 Ton Utility Truck
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$80,900
Description
3/4 ton truck with utility body used for transporting tools and equipment for repair of various buildings, irrigation, etc. around the city.
Current vehicle: 1998 Dodge Ram 3500 (#805)
Justification
ExpendituresTotalFuture
20142015201620172018
Vehicles 32,20032,200
48,700
TotalTotal
Funding Sources20142015201620172018TotalFuture
32,20032,200
Equipment Replacement Fund 48,700
TotalTotal
Budget Impact/Other
Variance from 20 year plan - move back from 2013 to 2014.
Estimate salvage/resale value on replaced item: $
Monday, July 29, 2013
80
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPublic Works: Parks/Forestry
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0806
Project #
Useful Life
30 years
Tractor
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$52,000
Description
Farm type tractors with cab used with various attachments. Ice rink sweeping, flail mower, fertilizing, aeration, plowing and grass seeding.
Current equipment: 1984 Ford Tractor 2910 (#816)
Justification
ExpendituresTotal
20142015201620172018
Equipment 52,00052,000
Total
Funding Sources20142015201620172018Total
52,00052,000
Equipment Replacement Fund
Total
Budget Impact/Other
Variance from 20 year plan.
Estimate salvage/resale value on replaced item: $3,500
Move tractor up to 2014. Replace with toolcat with blower and broom attachment. Original tractor was to be replaced in 2014. (30 Years)
Increase amount to reflect actual.
Monday, July 29, 2013
81
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPublic Works: Parks/Forestry
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0807
Project #
Useful Life
15 years
Trucksters (3)
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$92,240
Description
Truckster used by Parks Division of Public Works for ballfield and parks maintenance.
Current equipment: 1996 Toro Workman (#818), 2004 Toro Workman 3200 (#820), 2004 Toro Workman 2110 (#821)
Justification
Park maintenance, ballfield grooming and weed spraying.
PriorExpendituresTotal
20142015201620172018Future
Equipment 11,00011,000
29,90051,340
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
11,00011,000
29,900 Equipment Replacement Fund 51,340
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - Move from 2013 to 2014.
Estimate salvage/resale value on replaced item: (3) $1,400 each
Reduce to $11,000 to purchase a electric style workman.
Monday, July 29, 2013
82
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPublic Works: Parks/Forestry
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0808
Project #
Useful Life
8 years
Riding Mowers (2)
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$169,000
Description
Riding mowers used by Parks Divison of Public Works.
Current equipment: 2004 Toro Zero Turn (#826), 2006 Jacobson Rotary Mower (#823)
Justification
Mowing city parks and right of ways.
PriorExpendituresTotal
20142015201620172018Future
Equipment 11,00020,00031,000
49,00089,000
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
11,00020,00031,000
49,000 Equipment Replacement Fund 89,000
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - move back from 2014 to 2015. Move back from 2015 to 2016.
Estimate salvage/resale value on replaced item: $600 each
Monday, July 29, 2013
83
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPublic Works: Parks/Forestry
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0809
Project #
Useful Life
15 years
Slope Mower
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$83,600
Description
Current equipment: 2001 DEW EZE ATM72 Slope Mower (#828)
Justification
Expenditures20142015201620172018TotalFuture
Equipment 32,70032,700
50,900
TotalTotal
Funding Sources20142015201620172018TotalFuture
32,70032,700
Equipment Replacement Fund 50,900
TotalTotal
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $1,000
Monday, July 29, 2013
84
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPublic Works: Parks/Forestry
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0811
Project #
Useful Life
15 years
Turf Sweeper
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$57,600
Description
Turf sweeper used by Parks Division of Public Works.
Justification
Spring and fall leaf pick up, debris pick up.
PriorExpendituresTotal
20142015201620172018Future
Equipment 18,00018,000
11,60028,000
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
18,00018,000
11,600 Equipment Replacement Fund 28,000
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - move from 2001 to 2003 - current unit in good condition.
Estimate salvage/resale value on replaced item: $1,500
Monday, July 29, 2013
85
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPublic Works: Parks/Forestry
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0812
Project #
Useful Life
20 years
Stump Cutter
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$21,200
Description
Stump cutter used by Parks Division of Public Works.
Current equipment: 1997 Vermeer Stump Cutter (#832)
Justification
Chipping out stumps of trees removed from city property.
ExpendituresTotal
20142015201620172018
Equipment 21,20021,200
Total
Funding Sources20142015201620172018Total
Equipment Replacement Fund 21,20021,200
Total
Budget Impact/Other
Variance from 20 year plan - extend to 20 years to reflect actual.
Estimate salvage/resale value on replaced item: $1,800
Monday, July 29, 2013
86
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPublic Works: Parks/Forestry
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0815
Project #
Useful Life
12 years
Skid Loader
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$77,600
Description
Current equipment: 2004 Bobcat 463 (#833)
Justification
ExpendituresTotalFuture
20142015201620172018
Equipment 32,00032,000
45,600
TotalTotal
Funding Sources20142015201620172018TotalFuture
32,00032,000
Equipment Replacement Fund 45,600
TotalTotal
Budget Impact/Other
Variance from 20 year plan - new item in 2004.
Estimate salvage/resale value on replaced item: $
Monday, July 29, 2013
87
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPublic Works: Parks/Forestry
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0816
Project #
Useful Life
8 years
Toolcat
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$193,500
Description
Use by Public Works for snow removal, skating rinks, sweeping, ballfield maintenance and transportation of people and materials.
Current vehicle: 2010 Bobcat (#815)
Justification
New machine.
PriorExpendituresTotal
20142015201620172018Future
Equipment 63,30063,300
50,00080,200
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
63,30063,300
50,000 Equipment Replacement Fund 80,200
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - New item which replaces one tractor.
Estimate salvage/resale value on replaced item: $
Monday, July 29, 2013
88
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPublic Works: Streets/Traffic
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0301
Project #
Useful Life
8 years
4X4 3/4 Ton Truck with Plow
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$141,700
Description
3/4 ton pickup used by Street Divison of Public Works for heavy loads and pulling trailers.
Current vehicle: 2006 Ford F250 (#302)
Justification
Light hauling, pulling trailers, transportation to and from job sites.
PriorExpendituresTotal
20142015201620172018Future
Vehicles 30,40030,400
24,00087,300
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
30,40030,400
24,000 Equipment Replacement Fund 87,300
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - Unit in good condition - move out 2 years.
Estimate salvage/resale value on replaced item: $1,500
Monday, July 29, 2013
89
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPublic Works: Streets/Traffic
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0302
Project #
Useful Life
12 years
4x2 1 Ton Dump Truck
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$162,900
Description
Truck used in the Street Division of Public Works.
Current vehicle: 2006 Ford F350 Pickup (#307)
Justification
Plows alleys in winter, light hauling, snow removal and transportation.
PriorExpendituresTotal
20142015201620172018Future
Equipment 54,60054,600
30,50077,800
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
54,60054,600
30,500 Equipment Replacement Fund 77,800
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - change from 4x4 to 4x2 truck. Reduce cost to $30,500. Move up from 2008 to 2006. Extend useful life from 8 to
12 years.
Estimate salvage/resale value on replaced item: $3,500
Monday, July 29, 2013
90
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPublic Works: Streets/Traffic
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0305
Project #
Useful Life
17 years
Single Axle Dump Truck (3)
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$674,100
Description
Single axle dump truck used by various division of Public Works.
Current vehicles: 2001 Ford L7501 (#313) & 2005 Freightliner M2 106 (#312)
Justification
Vehicle used for heavy hauling, snow plowing and sanding.
Adding additional single axle truck in place of tandem truck from 01-ERP-306.
PriorExpendituresTotal
20142015201620172018Future
Vehicles 124,000124,000
207,400342,700
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
124,000124,000
207,400 Equipment Replacement Fund 342,700
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - Move 1 truck from tandem (was in 101-ERP-306) to single axle for 2012.
Estimate salvage/resale value on replaced item: $4,500 each
We would then have 3 single axel (chagne from 2) dump truck and 1 tandem axel dump truck.
Monday, July 29, 2013
91
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPublic Works: Streets/Traffic
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0306
Project #
Useful Life
17 years
Tandem Dump Truck
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$195,200
Description
Dump truck used in Streets Division of Public Works.
Current vehicles: 1996 Ford L-8000 (#315) & 1998 Ford LT8500 (#314)
Justification
Trucks used for heavy hauling, snow plowing and sanding.
PriorExpendituresTotal
20142015201620172018
Vehicles 173,200173,200
22,000
TotalTotal
PriorFunding Sources20142015201620172018Total
173,200173,200
22,000 Equipment Replacement Fund
TotalTotal
Budget Impact/Other
Variance from 20 year plan - Change one (was two) tandem to single axle and move to 01-ERP-305. Decrease amount $15,000 for change in
type of vehicle.
Estimate salvage/resale value on replaced item: $-0-
We are then down to 1 tandem dump truck and 3 single axel dump trucks
Monday, July 29, 2013
92
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPublic Works: Streets/Traffic
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0307
Project #
Useful Life
22 years
Water Truck
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$195,000
Description
Water truck used in Streets and Parks Division of Public Works.
Current vehicle: 1995 Ford Water Truck (#316)
Justification
Used for street flushing, watering trees and plants, rink flooding and standby fire protection.
PriorExpendituresTotal
20142015201620172018
Vehicles 150,000150,000
45,000
TotalTotal
PriorFunding Sources20142015201620172018Total
150,000150,000
45,000 Equipment Replacement Fund
TotalTotal
Budget Impact/Other
Variance from 20 year plan - replace tanker only in 2010 - replace tanker, cab & chassis in 2017, tanker only again in 2032 and entire vehicle in
2039. Change to a 22 year life.
Estimate salvage/resale value on replaced item: $8,500
Monday, July 29, 2013
93
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPublic Works: Streets/Traffic
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0309
Project #
Useful Life
12 years
Skid Loader (2)
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$187,600
Description
Loading trucks, landscape work, snow removal, material handling.
Current equipment: 2004 Bobcat S-1851R Skid Loader (#324) & 2011 Bobcat S650 Skid-Steer Loader (#325)
Justification
PriorExpendituresTotal
20142015201620172018Future
Equipment 41,90041,900
36,000109,700
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
41,90041,900
36,000 Equipment Replacement Fund 109,700
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - move back from 2010 to 2011.
Estimate salvage/resale value on replaced item: $
Monday, July 29, 2013
94
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPublic Works: Streets/Traffic
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0312
Project #
Useful Life
20 years
Roller
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$127,900
Description
Used by Street Department for asphalt repair and resurfacing.
Current equipment: 1989 Ingersoll Rand Roller (#330)
Justification
ExpendituresTotalFuture
20142015201620172018
Equipment 45,90045,900
82,000
TotalTotal
Funding Sources20142015201620172018TotalFuture
45,90045,900
Equipment Replacement Fund 82,000
TotalTotal
Budget Impact/Other
Variance from 20 year plan - Move back from 2014 to 2016.
Estimate salvage/resale value on replaced item: $
Monday, July 29, 2013
95
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPublic Works: Streets/Traffic
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0313
Project #
Useful Life
12 years
Striper
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$27,200
Description
Line striper.
Current equipment: 1993 Line Striper A1990 (#352)
Justification
ExpendituresTotalFuture
20142015201620172018
Equipment 11,20011,200
16,000
TotalTotal
Funding Sources20142015201620172018TotalFuture
11,20011,200
Equipment Replacement Fund 16,000
TotalTotal
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $
Monday, July 29, 2013
96
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPublic Works: Streets/Traffic
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0314
Project #
Useful Life
20 years
Asphalt Paver
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$138,800
Description
Asphalt paver used by Streets Division of Public Works.
Current equipment: 1994 Caterpillar AD200B Paver (#337)
Justification
Paving streets and parking lots.
ExpendituresTotalFuture
20142015201620172018
Equipment 48,80048,800
90,000
TotalTotal
Funding Sources20142015201620172018TotalFuture
48,80048,800
Equipment Replacement Fund 90,000
TotalTotal
Budget Impact/Other
Variance from 20 year plan. Move back from 2014 to 2015
Estimate salvage/resale value on replaced item: $500
Monday, July 29, 2013
97
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentPublic Works: Streets/Traffic
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0315
Project #
Useful Life
20 years
Snow Blower
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$182,000
Description
Snow blower used by the Streets Division of Public Works.
Current equipment: 1996 SnoGo WK800 (#344)
Justification
Blowing and loading snow off Mainstreet into trucks.
ExpendituresTotalFuture
20142015201620172018
Equipment 65,00065,000
117,000
TotalTotal
Funding Sources20142015201620172018TotalFuture
65,00065,000
Equipment Replacement Fund 117,000
TotalTotal
Budget Impact/Other
Variance from 20 year plan. Move from 2016 to 2014. Reduce amount to purchase hydraulic powered blower.
Estimate salvage/resale value on replaced item: $4,500
Monday, July 29, 2013
98
EQUIPMENT REPLACEMENT PLAN 20142018
thru
DepartmentPublic Works: Streets/Traffic
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0317
Project #
Useful Life
10 years
Sign Machine (Traffic)
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$31,500
Description
Mahcine used by the Traffic Division of Public Works to make traffic signs and related signs and decals for general city use.
Current equipment: 2005 Signcad Sign Making System (#353)
Justification
Existing machine is not repairable and needs updating/
ExpendituresTotalFuture
20142015201620172018
Equipment 13,40013,400
18,100
TotalTotal
Funding Sources20142015201620172018TotalFuture
13,40013,400
Equipment Replacement Fund 18,100
TotalTotal
Budget Impact/Other
Variance from 20 year plan - new
Estimate salvage/resale value on replaced item: $-0-
Monday, July 29, 2013
99
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DepartmentRefuse
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0900
Project #
Useful Life
10 years
Refuse Truck (RAP-R) (2)
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$1,462,600
Description
Refuse truck used by Refuse Utility Division of Public Works.
Curent vehicle: 2005 Peterbilt Rapid Rail (#901) & 2011 Freightliner Rapid Rail (#900)
Justification
Residential waste pick up.
PriorExpendituresTotal
20142015201620172018Future
Vehicles 204,800204,800
349,100908,700
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
204,800204,800
349,100 RF - Refuse Fund 908,700
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - increase cost to reflect actual
Estimate salvage/resale value on replaced item: $18,000
Monday, July 29, 2013
100
EQUIPMENT REPLACEMENT PLAN 20142018
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DepartmentRefuse
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0901
Project #
Useful Life
10 years
Refuse Truck (Rear-L)
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$238,100
Description
Refuse truck used by Refuse Utility Division of Public Works.
Current vehicle: 1996 Freightliner FL70 (#903)
Justification
Residential waste pick up.
ExpendituresTotalFuture
20142015201620172018
Vehicles 101,600101,600
136,500
TotalTotal
Funding Sources20142015201620172018TotalFuture
101,600101,600
RF - Refuse Fund 136,500
TotalTotal
Budget Impact/Other
Variance from 20 year plan. Move back one year to evaluate needs.
Estimate salvage/resale value on replaced item: $9,000
Monday, July 29, 2013
101
EQUIPMENT REPLACEMENT PLAN 20142018
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Department
Sewer
Cit of HokinsMN
yp,
ContactPublic Works Director
TypeEquipment
01-ERP-0550
Project #
Useful Life
10 years
4x4 3/4 Ton Truck
Project Name
Category
Vehicles
FuturePriority
n/a
Total Project Cost:
$96,900
Description
Truck used by Water/Sewer Division of Public Works.
Current vehicle: 2004 Chevrolet Pickup (#501)
Justification
Snow plowing, light hauling, pulling trailers, general purpose transportation.
PriorExpendituresTotal
20142015201620172018Future
Vehicles 30,00030,000
26,60040,300
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
30,00030,000
26,600 SF - Sanitary Sewer Fund 40,300
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan. Reduce amount to $30,000 to reflect actual.
Estimate salvage/resale value on replaced item:
Thursday, August 01, 2013
102
EQUIPMENT REPLACEMENT PLAN 20142018
thru
DepartmentSewer
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0551
Project #
Useful Life
10 years
3/4 Ton Utility Truck
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$129,800
Description
3/4 ton utility truck used by the Water/Sewer Division of Public Works.
Currrent vehicle: 2007 Chevrolet Pickup (#505)
Justification
Transportation to and from job sites, box carries tools used by personnel for job site repairs and light hauling.
PriorExpendituresTotal
20142015201620172018Future
Vehicles 33,60033,600
51,00045,200
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
33,60033,600
51,000 SF - Sanitary Sewer Fund 45,200
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $2,500
Monday, July 29, 2013
103
EQUIPMENT REPLACEMENT PLAN 20142018
thru
DepartmentSewer
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0555
Project #
Useful Life
25 years
Generator (2)
Project Name
Category
Equipment
FuturePriorityn/a
Total Project Cost:$49,400
Description
Portable generator used by Water/Sewer Divisions of Public Works.
Current equipment: 1997 Kohler Generator, 2008 Caterpillar C15 (#537)
Justification
Emergency back up generator for lift stations and pumps, off site power for lights and welding.
ExpendituresTotalFuture
20142015201620172018
Equipment 26,40026,400
23,000
TotalTotal
Funding Sources20142015201620172018TotalFuture
26,40026,400
SF - Sanitary Sewer Fund 23,000
TotalTotal
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $2,500
Monday, July 29, 2013
104
EQUIPMENT REPLACEMENT PLAN 20142018
thru
DepartmentWater
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0500
Project #
Useful Life
10 years
1/2 Ton Truck
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$83,300
Description
Trucks used by Water Department.
Current vehicle: 2007 Chevrolet Pickup
Justification
PriorExpendituresTotal
20142015201620172018Future
Vehicles 26,80026,800
20,50036,000
TotalTotalTotal
PriorFunding Sources20142015201620172018TotalFuture
26,80026,800
20,500 WF - Water Fund 36,000
TotalTotalTotal
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $
Monday, July 29, 2013
105
EQUIPMENT REPLACEMENT PLAN 20142018
thru
DepartmentWater
Cit of Hokins MN
yp,
Contact
Public Works Director
Type
Equipment
01-ERP-0501
Project #
Useful Life
10 years
3/4 Ton Utility Truck
Project Name
Category
Vehicles
FuturePriorityn/a
Total Project Cost:$81,800
Description
3/4 ton utility truck used by the Water Division of Public Works.
Current vehicle: 2006 Chevrolet Pickup
Justification
Transportation to and from job sites, box carries tools used by personnel for job site repairs and light hauling.
ExpendituresTotalFuture
20142015201620172018
Vehicles 34,90034,900
46,900
TotalTotal
Funding Sources20142015201620172018TotalFuture
34,90034,900
WF - Water Fund 46,900
TotalTotal
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $2,500
Monday, July 29, 2013
106
107
108
109
110
111
112
113
114
115
116
CITY OF HOPKINS
BUILDING INVENTORY
January 2013
Location/DescriptionReplacement Cost
City Hall & Police Station$7,584,428
1010 1st Street S.
Fire Station4,411,843
101 17th Avenue S.
Hopkins Activity Cente1,910,986
r
33 14th Avenue S.
Ice Arena/Pavilion5,248,264
11000 Excelsior Boulevard
Arts Center7,187,842
1111 Mainstreet
PW Admin/Garage7,503,892
11100 Excelsior Boulevard
Moline Reservoir/Well #12,407,797
10421 Excelsor Boulevard
Blake Tower Reservoir1,449,795
151 Tyler Avenue S.
Filtration Plant3,543,569
1401 Elmo Park Service Roa
d
Well #4 Workshop/Storage684,705
1401 Elmo Park Service Roa
d
Well #5241,217
1205 Highway7
Well #6321,548
801 Highway 7
Lift Station #2 - Drillane68,307
619 Drillane Road
Lift Station #3 - Lindee's136,264
901 Cambridge Street N.E.
Lift Station #4 - LTL Meadowbrook$99,933
244 Meadowbrook Roa
d
Lift Station #5 - Big Meadowbroo158,481
k
6601 Excelsior Blvd.
117
Location/DescriptionReplacement Cost
Lift Station #6 - Ronnie's99,933
8546 Excelsior Avenue E.
Lift Station #7 - Valley316,092
801 6th Avenue S.
37,638
Band Shell - Downtown Par
k
16 9th Avenue S.
Concession Stand - Maetzold Field156,059
1215 1st Street N.
168,378
Park Building-Beach - Lifeguard
s
5200 Shady Oak Roa
d
Park Building-Beach-Concessions159,056
5200 Shady Oak Roa
d
Park Shelter - Office/Bathhouse386,235
5200 Shady Oak Roa
d
Park Shelter - Burnes51,440
201 Park Lane
Park Building - Central116,705
101 17th Avenue S.
Park Building - Harle39,520
y
108 Jackson Avenue S.
63,175
Park Shelter - Interlache
n
220 Homedale Avenue
Park Building - Oakes45,062
301 Tyler Avenue N.
53,035
Park Building - Valle
y
800 7th Avenue S.
Parking Ramp6,519,738
10th Avenue and Mainstreet
Depot Coffee House$491,648
9451 Excelsior Boulevard
Overpass Skate Par7,868
k
100 Washington Avenue
Dow Towers (76 Units)HR
A
22 5th Avenue S.
118
CITY OF HOPKINS
VEHICLE/EQUIPMENT INVENTORY
January 1, 2013
UNIT #YEAMAKEMODELVALUE
R
FIRE DEPARTMENT
1002006DODGEDURANGO$21,774
1012003CHEVIMPALA24,890
1021989FORD L9000TELE-SQUIRT380,000
1032006PETERBILT357 PUMPER420,000
1081995CHEV 4X4 LITE RESCUE36,000
1092008PIERCEAERO XT874,560
1102010CHEVROLETTAHOE30,000
1151952MACPUMPER4,000
K
HAZMAT
1201995CHEVROLETSUBURBAN48,000
1212005FREIGHTLINERM2309,900
1222005PACEAMERICAN TRAILER40,100
POLICE DEPARTMENT
2002010FORDCROWN VICTORIA$29,815
2012008FORDCROWN VICTORIA22,693
2022011FORDCROWN VICTORIA22,375
2032009FORDCROWN VICTORIA28,160
2042007FORDCROWN VICTORIA23,000
205.2011FORDCROWN VICTORIA23,080
207.2010FORDCROWN VICTORIA29,815
209.2011FORDCROWN VICTORIA23,080
2112006JEEPLIBERTY17,580
2122008CHEVTAHOE26,148
2132010CHEVIMPALA23,624
2142007DODGECHARGER22,475
2152009CHEVIMPALA23,962
2162011FORDTAURUS23,500
2172008FORDTAURUS22,000
2192013FORDTAURUS23,866
2202005DODGERAM 150029,733
2401998CHEVP40 VAN12,000
241.2001CHRYSLERPT CRUISER17,855
119
CITY OF HOPKINS
VEHICLE/EQUIPMENT INVENTORY
January 1, 2013
UNIT #YEAMAKEMODELVALUE
R
STREET/TRAFFIC DIVISION
3022006FORDF250$21,015
3042000FORDF-45034,000
3051997FORD1/2 TON 17,300
3072006FORDF350-1 TON DUMP17,693
3082011FORDF350 - 2X420,182
3092012FORDF45072,000
3112011FREIGHTLINERM2-106V75,000
3122005FREIGHTLINERSGLAX DUMP45,346
3132001FORDL750172,000
3141998FORDLT 850084,000
3161995FORDWATER TR80,000
K
3201991CATERPILLERLOADER 928E138,300
3212012CATERPILLER924K LOADER172,000
3222005CATERPILLERLOADER 938G186,200
3242004BOBCATSKID LOADER32,000
3252011JOHN DEERESKID LOADER33,000
3261989CATERPILLAR140-G82,000
3272001ELGINPELICAN SE105,000
3301989INGERSOL/RANDROLLER DD-2523,000
3371994CATERPILLARBOX PAVER18,000
3421991TARGETCONCRETE SAW2,400
3441996SNOGOWK 80058,000
3491989TRAIL-KINGTK6V-12003,000
3501993TOWMASTERT144,000
3512004TENNANTSWEEPER 364010,000
ENGINEERING DIVISION
7002000CHEVSUBURBAN$14,500
7052005CHEVIMPALA14,600
BUILDING MAINTENANCE & EQUIPMENT SERVICES
7012006FORD500 SEDAN $20,800
7022004FORDF350 PICKUP17,570
7032002CHEV TAHOE18,000
7042006FORDF25024,000
120
CITY OF HOPKINS
VEHICLE/EQUIPMENT INVENTORY
January 1, 2013
UNIT #YEAMAKEMODELVALUE
R
PARKS/FORESTRY DIVISION
8002001FORDRANGER 4X4$18,000
8012012FORDF350$22,000
8022012FORDF-350$20,000
8032004FORDF35019,000
8041996CHEVROLET3/4 TON 4x423,000
8051998DODGERAM 350024,000
8101993INTERNATIONALLP 470050,000
8112006INTERNATIONALLP 4600 LOG TRUC45,000
K
8122010FREIGHTLINERAERIAL LIFT130,000
8152010BOBCATTOOLCAT50,000
8171982FORDTRACTOR 261022,000
8181996TOROTRUCKSTER13,000
8202004TOROWORKMAN 320015,000
8212004TOROWORKMAN 21107,900
8222001TORO325-D MOWER18,000
8532006JACOBSONMOWER 10,000
8241996TOROGROUND MASTER16,000
8252010TORO4100D MOWER53,000
8262004TOROZ587L8,900
8282001DEW EZEATM7221,000
8321997VERMEERSTUMP CTR 630A15,400
8332004BOBCATSKID LOADER22,000
8341993BRUSH BANDITCHIPPER 25014,000
836 RYANSOD CUTTER2,000
8442010FELLINGTRAILER4,000
8451997REMACKELTRAILER5,000
8462001DRESSEN81102,000
8472011SPARKS TRAILERT62024,900
HRA
4112007CHEV2500 HD$17,500
121
CITY OF HOPKINS
VEHICLE/EQUIPMENT INVENTORY
January 1, 2013
UNIT #YEAMAKEMODELVALUE
R
WATER/SEWER
500.2007CHEVPICKUP$22,000
501.2004CHEV4X4 3/4 T SILVERADO19,000
502.1999DODGEDAKOTA 4X418,000
505.2007CHEVCC2575324,000
506.2006CHEVSILVERADO20,700
530.2001STERLINGVAC-CON180,000
533.2012CATERPILLAR420EH2 BACKHOE85,000
534.1997KOHLERGENERATOR/TRL11,000
535.1992KOHLERGENERATOR/TRL10,000
536.1989FLEXIBLERODDING MACHINE25,000
537.2010GENERATORC15130,000
540.2008LEROIAIR COMPRESSOR12,000
542.1994WACKERTAMPER4,000
REFUSE
900.2011FREIGHTLINERRAPID-RAIL M2$201,000
901.2005PETERBILT320162,000
903.1995FREIGHTLINERFL-7054,000
PAVILION
801.1996CHEV4X4 TR$19,100
K
809.2003OLYMPIAICE RESURFACER85,000
122