IV.1. Minutes of the September 6, 2016 Regular Meeting Proceedings
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
SEPTEMBER 6, 2016
CALL TO ORDER
Pursuant to due call and notice thereof a regular meeting of the Hopkins City Council was held
on Tuesday, September 6, 2016 at 7:02 p.m. in the Council Chambers at City Hall, 1010 First
Street South, Hopkins.
Mayor Cummings called the meeting to order with Council Members Kuznia, Halverson, Gadd
and Campbell attending. Staff present included City Manager Mornson, Hopkins Center for the
Arts Executive Director Anderson, City Clerk Domeier, Planning and Development Director
Elverum, Finance Director Harkess, Assistant City Manager Lenz, City Planner Lindahl, Police
Chief Reynolds, City Attorney Riggs, Hopkins Police Cultural Liaison Ross and Public Works
Director Stadler.
ADOPT AGENDA
MotionSecond
by Gadd. by Kuznia.
Motion
to Adopt Agenda.
Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell.
Nays: None. Motion carried.
PRESENTATIONS
III.1. Appointment and Oath of Commissioners – Park Board Members Cooper and
Kaczmarek (CR2016-081)
City Clerk Domeier issued the Oath of Office to new Park Board Commissioners Laura Cooper
and Kyle Kaczmarek. Mayor Cummings welcomed the new members and thanked them for their
service to the City of Hopkins.
III.2. Proclamation Honoring Kathryn Johnson for participating in the Rio 2016 Olympic
Summer Games; (Memo)
Mayor Cummings commented that the Council was proud of Ms. Johnson for representing our
city, state and nation at the 2016 Olympic games. Ms. Johnson gave an overview of her
experience at the Olympic games and Mayor Cummings read the proclamation honoring Kathryn
Johnson for her accomplishments.
III.3. Summer Youth Police Program
Chief Reynolds and Cultural Liaison Julia Ross gave an overview of the Summer Youth Police
Program and thanked the City Council for their support. Ms. Ross commented that the program
was designed to reach out to Hopkins youth ages12-15 years old and that ten youth committed to
the 9-week summer program. Ms. Ross thanked area businesses and community organizations
for their partnership and support of the program. Four students from the Summer Youth Police
Program came forward and discussed what they learned during the 9-week program. Mayor
Cummings thanked the students for their involvement and the Police Department for their
continued involvement in the Hopkins community.
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
SEPTEMBER 6, 2016
CONSENT AGENDA
MotionSecond
by Kuznia. by Gadd.
Motion
to Approve the Consent Agenda.
1.Minutes of the August 16, 2016 Joint Meeting Proceedings
2.Minutes of the August 16, 2016 City Council Regular Meeting Proceedings
3.Minutes of the August 16, 2016 Work Session following Regular Meeting
Proceedings
4.Revise Legislative Policy 6-E – Finance Billing Collection Policy; (CR2016-080)
5.Extension of On-Sale Liquor License Premise for Pub 819; (CR2016-085)
6.Ratify Checks issued in August, 2016
Mayor Cummings asked about the revisions to the Finance Billing Collection Policy and the On-
Sale Liquor License for Pub 819. Finance Director Harkess provided an explanation of the
finance charge and interest rate and commented that there were no changes to the policy just
clarification. City Clerk Domeier explained that businesses were notified regarding the street
closure and will clarify if area residents were also notified and update the Council.
Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell.
Nays: None. Motion carried.
NEW BUSINESS
VII.1. Off-Sale Liquor License Request – Lee Liquor LLC DBA Hopkins Liquor; (CR2016-
084)
City Clerk Domeier provided a summary of the staff report. Ms. Domeier commented that the
Police Department has completed the background check and found no issues. Mr. Lee of Lee
Liquor LLC came forward to address the Council and discussed his business. Mayor Cummings
welcomed Mr. Lee to the Hopkins community and encouraged communication with the Police
Department.
MotionSecond
by Gadd. by Campbell.
Motion
to
grant an off-sale liquor license to Lee Liquor LLC DBA Hopkins Liquor.
Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell
Nays: None. Motion carried.
VII.2. First Reading: Review and Update of Regulations Governing the Planning & Zoning
Commission; (CR2016-089)
City Planner Lindahl gave an overview of the updates to the regulations and Bylaws governing
the Planning & Zoning Commission.The proposed changes are mainly housekeeping items and
eliminate inconsistencies among the documents that regulate the Planning & Zoning
Commission. The staff and the Planning & Zoning Commission have reviewed the changes are
recommending approval. Mr. Lindahl reviewed the details of the recommended changes.
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
SEPTEMBER 6, 2016
Council Member Kuznia asked about the procedure to provide commission members with
agenda packets. Mr. Lindahl commented that the current practice is to mail and email the agenda
packet.
Mayor Cummings asked about the makeup of members on the commission. Mr. Lindahl
commented that the one commission member may include a Hopkins business owner or
employee. There was Council discussion regarding the terminology and eligibility of a business
owner serving on the commission. City Attorney Riggs commented that the language referencing
a business owner or business interest could by updated and brought back to Council for review.
Mayor Cummings asked about changes in membership status of the commission members. City
Attorney Riggs commented that a statement could be added that commission members need to
provide notice if eligibility requirements are no longer being met.
The consensus of the Council was to remove the item from the agenda, update the language in
the regulations and bring the item back before Council at a future meeting.
VII.3. Resolution Requesting Concurrent Detachment from Hopkins and Annexation to
Minnetonka
City Planner Lindahl provided a summary of the staff report, gave an overview of the property
location and commented that the City Attorneys from Minnetonka and Hopkins have drafted and
reviewed the documents.
Mayor Cummings asked about the reasons for the annexation. City Planner Lindahl commented
that the City of Minnetonka is expanding their public works facility. City of Minnetonka Public
Works Director and City Planner came forward and gave an overview of the proposed project.
City Attorney Riggs commented on the process and that documents have been reviewed.
Motion . Second
by Kuzniaby Halverson.
Motion
to Approve Resolution2016-061, Requesting Concurrent Detachment from
Hopkins and Annexation to Minnetonka of Certain Lands Pursuant to Minnesota Statute
Section 414.061.
Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell
Nays: None. Motion carried.
VII.4. Revised Hopkins Center for the Arts Budget and Approve Loan Forgiveness
Finance Director Harkess gave an overview of the 2016 budget changes for the Hopkins Center
for the Arts. The changes will be taken into consideration when making the annual revisions to
the Financial Management Plan.
Finance Director Harkess discussed the internal loan from the Economic Development Fund for
the building of the Hopkins Center for the Arts. The Hopkins Center for the Arts does not have
the resources to repay the loan. The Economic Development Fund has the resources to write off
loan.
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
SEPTEMBER 6, 2016
Council Member Campbell asked about the actual budget amounts. Finance Director Harkess
commented that staff looked at the past 3-year budget actuals when making adjustments.
Council Member Gadd asked about rental income. Ms. Harkess commented that staff will
th
provide a review of the Hopkins Center for the Arts at the October 11 Council Work Session.
Council Member Kuznia commented that removing the debt would help the City secure their
bond rating. Ms. Harkess commented that the result would help the financial position of the
Hopkins Center for the Arts.
Mayor Cummings asked about admission revenues and the donation from the Albert Pike Lodge.
Art Center Executive Director Anderson commented that the majority of the Albert Pike funds
were deposited in the city budget with $4500 used by The Friends for updated software. Ms.
Anderson commented that ticket sales were currently higher than budgeted.
Motion . Second
by Kuzniaby Campbell.
Motion
to Approve Hopkins Center for the Arts 2016 budget be modified increasing
expenditures from $903,667 to $946,714.
Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell
Nays: None. Motion carried.
Motion . Second
by Gaddby Halverson.
Motion
to that the $300,000 loan between the Economic Development Fund and the
Hopkins Center for the Arts be forgiven.
Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell
Nays: None. Motion carried.
VII.5. Approve Proposed 2016 HRA/EDA Tax Levy; (CR2016-083)
Finance Director Harkess gave an overview of the proposed HRA/EDA Tax Levy and deadlines.
Staff is recommending that the Levy be set at the maximum allowed by state law and the budget
review would allow for the opportunity to reduce but not increase the Levy. Finance Director
Harkess commented that the Levy is based upon market value. Council would like to review the
market value of the previous year. Staff will gather the information and update the Council.
Motion . Second
by Gaddby Kuznia.
Motion
to Approve Resolution
2016-057 approving proposed 2017 HRA tax levy.
Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell
Nays: None. Motion carried.
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
SEPTEMBER 6, 2016
ANNOUNCEMENTS
Hopkins Farmers Market: Every Saturday through October 29 – 7:30 a.m. to Noon
The City Council will be at the Hopkins Farmers Market on the last Saturday of the month.
The Higway169 construction project date has been rescheduled to January 2017 with a 9-10
month project schedule.
ADJOURNMENT
There being no further business to come before the City Council and upon a motion by Kuznia,
second by Campbell, the meeting was unanimously adjourned at 8:29 p.m.
OPEN AGENDA – PUBLIC COMMENTS AND CONCERNS
The City Council did not receive any comments or concerns.
Respectfully Submitted,
Debbie Vold
ATTEST:
_________________________________ ____________________________________
Molly Cummings, Mayor Amy Domeier, City Clerk