VII.3. Approve Proposed 2017 Levy, Proposed 2017 General Fund Budget and Set Budget Meeting Date; Harkess (CR2016-091)
September 20, 2016 Council Report 2016-091
APPROVE PROPOSED 2017 LEVY,
PROPOSED 2017 GENERAL FUND BUDGET
AND SET BUDGET MEETING DATE
Proposed Action
Staff recommends adoption of the following motion:
Move to approve Resolution 2016-062 “Approving proposed 2017 tax levy, debt service levies at levels under those
required in the bond covenants, proposed 2017 general fund budget, and setting budget meeting dates”.
Adoption of resolution 2016-062 will set a maximum tax levy for 2017, will set debt levies at amounts sufficient to
pay debt service requirements taking into consideration other revenue sources and fund reserves, and approve a
proposed 2017 general fund budget. Actual budget and tax levy adoption will not occur until December 2016.
Overview
The City is required to certify a proposed tax levy and submit it to the county by September 30th. There is also a
requirement to hold a public meeting on the budget where public comments are taken. Staff is suggesting December
6, 2016 as an appropriate date to discuss the budget. This will allow us to take into consideration comments from the
public prior to adopting the budget. If there are no changes to the proposed budget if can be approved at that same
meeting.
A proposed general fund budget has been established and is attached for your review. Adoption of the actual budget
will occur in December 2016 following the public comment meeting, and at that time, the final levy may not exceed
the approved proposed levy. The city council is charged with the authority to establish a budget for 2017 and set the
preliminary levy. Levy limits were removed for 2015 and have not been reinstated, however the Financial
Management Plan adopted by the Council in February 2014 was the basis for establishing the levy and budget.
Staff is recommending that council approve the resolution setting the proposed levy for general fund operations;
approve the levy adequate for the payment of debt, and to set budget meeting dates as set forth in the resolution.
Primary Issues to Consider
Legislative impacts
2017 budget concerns
Supporting Information
Power point presentation
2017 proposed general fund budget and tax levy
Resolution 2016-062
Financial Management Plan overview
____________________________________
Christine M. Harkess. CPA, CGFM
Finance Director
Financial Impact: $ 12,859,823 Budgeted: Y/N X N Source: Taxes and other revenues
Related Documents (CIP, ERP, etc.): __2017 budget__ ______Notes: ____ ________________
Staff Analysis
2015/2016 Legislative Actions
Local government aid (LGA), a property tax relief program to cities, that ensures residents have access to basic
services, regardless of where in Minnesota they live, was reinstated in 2014. Our allocation was increased for 2017 by
2.41% or $9,972. We are required to use these funds to reduce the tax levy.
There are no levy limits for 2017.
2017 Levy
The tax levy proposed totals $13,064,543 which includes levies for the General Fund, Arts Center, Pavilion and
bonded debt. Details are included in the attached summary of tax levy.
2017 Budget Analysis
The 2017 general fund budget, and the 2017 general operating tax is proposed at $12,859,823 and $10,401,177
respectively. The proposed levy based on the budget and FMP and can only be reduced from this point forward. The
general fund budget is currently proposed to increase by 8.29% over the 2016 budget and is balanced. Personnel
related expenditures include wage increases for employees, request for two additional police officers, one new public
works employee, and increased hours at the activity center. New programs/initiatives are the race & equity program,
class and comp worth study, a scanning initiative and enterprise software maintenance agreements. Also included are
costs for the leased fire and police vehicles along with small capita items.
Because we are a service related operation, salaries and benefits compose 77% of current general fund expenditures
and any labor negotiations have a tremendous impact on the budget. The council and staff will continue to work on a
final budget that will allow for essential programs and services to be accomplished. Attached to this report is a
summary of 2017 general fund budget revenues by revenue type and expenditures by department.
2016 Budget Meeting for the 2017 Budget and 2017 Tax Levy
The 2009 Legislature made significant changes to the truth-in-taxation (TNT) requirements, essentially abolishing the
old scheme. The new law now requires that on or before September 30th at a regularly scheduled meeting at which the
city council adopts a proposed tax levy, the city council must also announce:
The time and place of the council’s next regularly scheduled meetings at which the budget and levy will be
discussed and must not be held before 6 pm.
The date and time of the regularly scheduled meeting at which a final budget and levy will be determined.
That the public will be allowed to speak at these subsequent meetings.
On or before September 30th, the time as place of regularly scheduled meetings dealing with the budget and levies must
be included in the minutes.
Therefore, staff is recommending the City Council budget meeting be set for December 6, 2016 with possible adoption
of the final budget at that same meeting.
9/14/2016
1
2017 Preliminary
Levy and Budget
City Presentation
Truth in Taxation Process
• Council adopts proposed levy and budget by Sept 30th
• Council sets budget meeting date to discuss budget and
receive public comments
• Budget Meeting – Tuesday, December 6th
• Budget Approval – at that same meeting or next
scheduled council meeting
• Parcel specific notices are mailed by County
9/14/2016
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City Presentation
Legislative Changes
• Local Government Aid increased for 2017
• Levy Limits were removed in 2015 and
were not reinstated
City Presentation
City Planning
• Priority – balanced budget
• Equipment Replacement Plan (ERP)
• Capital Improvement Plan (CIP)
• Financial Management Plan (FMP)
• Utility Rate Study
9/14/2016
3
City Presentation
2017 Proposed General Fund Budget
• Prepared according to the Financial Management Plan
• Includes funding two new police officers, one public
works employee and increased hours at Activity
Center
• Takes into consideration staffing reorganization due to
retirements
• Other – Race & Equity, class and comp worth study,
scanning initiative, software maintenance agreements,
leases on vehicles, small capital items
City Presentation
What is a Financial Management Plan?
• A multi-year fiscal plan for all tax-supported funds
• Integrates:•Existing Debt•Capital Improvement Plans•Future Debt•Tax base growth•Future operating expenses
• Compares entity to standards
•Government Finance Officers Association (GFOA)•Similar entities
9/14/2016
4
City Presentation
What Makes it Practical?
•Helps to manage expectations•New spending proposals evaluated against other identified priorities•Weigh proposals vs. predefined affordability parameters
•Helps to maintain assets•Regular replacements•Large periodic repairs
•Reduces stress during budget process•Previously agreed spending guidelines•Better understanding of the effect decisions have
•Rating Agencies like multi-year planning
•Reduces reactivity amidst an unpredictable fiscal
environment and unfunded mandates
City Presentation
2017 Proposed General Fund Budget
• Revenues & Expenditures - $12,859,823
• Budget is balanced
• Local Government Aid totals $423,916, a $9,972
increase
• Other state aid increases
• Levy is in line with the Financial Management
Plan adopted in 2014
9/14/2016
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City Presentation
2017 Proposed General Fund Budget
• Budget Impacts – Personnel related
• Salary adjustments per bargaining agreements
• Two new police officers
• One new public works employee
• Increased hours at the Activity Center
City Presentation
2017 Proposed General Fund Budget
• Budget Impacts – Other
• Race & equity initiative
• Class & comp worth study
• Scanning initiative
• Enterprise software maintenance agreements
• Leases on police & fire vehicles
• Small capital items
9/14/2016
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City Presentation
2017 General Fund Expenditures
%
2016 2017 Change
General Government $1,372,281 $1,464,201 6.70%
Community Services 1,089,843 1,124,134 3.15%
Public Safety 5,842,844 6,146,209 5.19%
Public Works 2,580,621 2,764,616 7.13%
Recreation 632,894 685,459 8.31%
Comm Dev & Planning 275,747 365,004 32.37%
Other 81,500 310,200 280.61%
$11,875,730 $12,859,823 8.29%
City Presentation
2017 General Fund Expenditures
9/14/2016
7
City Presentation
2017 General Fund Revenues
%
2016 2017 Change
Property Taxes $9,796,951 $10,486,177 7.04%
Intergovt'l Revenue 891,954 1,028,426 15.30%
License, Permits & Fines 578,275 612,225 5.87%
Charges for Service 186,400 192,850 3.46%
Miscellaneous 422,150 540,145 27.95%
Total $11,875,730 $12,859,823 8.29%
City Presentation
2017 General Fund Revenues
9/14/2016
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City Presentation
Preliminary 2017 Levy
2017
Net Levy
Purpose 2016 Proposed
General Operations
General Fund $9,711,951 $10,401,177
Capital Levy $125,000 $310,000
Arts Center Levy $140,000 $250,000
Pavilion Levy $65,000 $0
Subtotal 10,041,951 10,961,177
Special Levies:
Debt Levies 1,907,878 2,103,316
TOTAL LEVY $11,949,829 $13,064,493
City Presentation
Preliminary 2017 Levy
• Arts Center Levy
– Needed to eliminate deficit
– Helps with obtaining grant funds
• Capital Levy
– To balance levy needs
9/14/2016
9
City Presentation
Purpose of Levies
• Arts Center
– Visitors stimulate local economy
– Make Hopkins a more desirable place to live
– Needed to restore Arts Center to sound financial status
– Strengthens position when requesting grant funds
• Bond Rating reaffirmed at AA+
– Direct result of implementing the FMP
City Presentation
Tax Impact on Median Home ($233k)
• Currently scheduled at a $107 increase
• Updated Net Tax Capacity information
– New tax capacity
– Growth in tax capacity
– TIF 2-9 will be decertified adding to the tax base
9/14/2016
10
City Presentation
What this budget/levy gets us:
• Funding for general city operations
– Additional personnel
– New programs
– New initiatives
• Funding for road projects
• Funding to reduce Arts Center deficit
• Funding for debt service payments
City Presentation
Next Steps
• Adopt proposed budget and levy at September 20th
Council meeting and certify to County
• Parcel specific notices mailed by County
• Hold the Public Meeting on the budget and levy at the
December 6th Council meeting
• Approve levy & budget by December 29th
2016 2017 %
Department Budge t Budget Incr/(Decr )
Property Taxes 9,796,951 10,486,177 7.04%
Intergovernmental Revenue
PERA Aid 20,510 20,510 0.00%
Local Government Aid 413,944 423,916 2.41%
Intergovernmental Revenue - other 457,500 584,000 27.65%
Total Intergovernmental Revenue 891,954 1,028,426 15.30%
Licenses, Permits & Fees
Court Fines & penalties 176,500 176,500 0.00%
Building Permits & Inspections 275,660 290,660 5.44%
Inspections fines & citations 8,000 8,000 0.00%
Citry Clerk - Business License s 6,000 7,050 17.50%
PD - Liquor , Animal Licenses & Pena 95,600 95,600 0.00%
Fire Licenses & Permits 3,600 3,800 5.56%
PW - Licenses & Permits 9,415 27,115 188.00%
P&Z - License & Permits 3,500 3,500 0.00%
Total Licenses, Permits & Fines 578,275 612,225 5.87%
Charges for Service
Finance Department 9,750 9,750 0.00%
Assessin g 2,000 3,000 50.00%
Inspections 74,900 74,850 -0.07%
Police 33,000 33,000 0.00%
Fire 3,000 3,000 0.00%
Public Works 2,250 2,750 22.22%
Activity Cente r 61,500 66,500 8.13%
Total Charges for Service 186,400 192,850 3.46%
Miscellaneous Revenue
Franchise Fees 290,000 290,000 0.00%
Miscellaneous 20,250 20,250 0.00%
Finance Department 4,800 5,100 6.25%
Elections 0 20,000 --
Police 2,000 2,000 0.00%
Fire 3,500 3,500 0.00%
Public Works 4,600 4,600 0.00%
Acitivty Cente r 10,000 10,000 0.00%
Planning 0 94,695 --
Community Development 87,000 90,000 3.45%
Total Miscellaneous Revenue 422,150 540,145 27.95%
Total Revenues 11,875,730$ 12,859,823$ 8.29%
CITY OF HOPKINS
PROPOSED GENERAL FUND REVENUE BUDGE T
2016 2017 Budget %
Department Budge t Budge t Incr/(Decr)
City Council 79,708 82,898 4.00%
Administrative Services
Administration 185,872 192,898 3.78%
Personnel 59,108 95,869 62.19%
Wellness 2,000 2,500 25.00%
Information Services 284,989 324,494 13.86%
Total Administrative Services 531,969 615,761 15.75%
Finance
Debt Management 0 0 0.00%
General Accounting 185,819 183,093 -1.47%
Payroll 82,174 80,515 -2.02%
TIF Administration 0 0 0.00%
Utility Billing 9,000 9,000 0.00%
Total Finance 276,993 272,608 -1.58%
Legal 150,000 150,000 0.00%
Municipal Building 333,611 342,934 2.79%
Receptionist 42,088 42,060 -0.07%
Assessing 206,617 220,322 6.63%
City Clerk
City Clerk 63,774 108,260 69.76%
Elections 83,494 57,794 -30.78%
Total City Clerk 147,268 166,054 12.76%
Inspections
Building Code Inspections 283,310 284,825 0.53%
Fire Inspections 40,870 40,892 0.05%
Heating & Plumbing Inspections 96,966 96,958 -0.01%
Housing Inspections 180,853 181,112 0.14%
Misc. Community Inspections 87,001 87,041 0.05%
Vacant Property Manag ement 4,870 4,870 0.00%
Total Inspections 693,870 695,698 0.26%
Police
Police Administration 447,204 486,032 8.68%
Patrol 3,144,357 3,318,946 5.55%
SWAT 79,271 79,773 0.63%
Reserves 20,474 20,499 0.12%
Investi g ations 465,405 487,003 4.64%
Metro Drug Task Force 129,387 134,957 4.30%
Outreach 113,722 113,747 0.02%
Reception-Records 278,971 279,098 0.05%
CITY OF HOPKINS
PROPOSED GENERAL FUND EXPENDITURE BUDGET
2016 2017 Budget %
Department Budge t Budge t Incr/(Decr)
Systems Mana g ement 58,943 64,091 8.73%
Total Police 4,737,734 4,984,146 5.20%
Total Fire 1,105,110 1,162,063 5.15%
Public Works
PW Building 44,309 53,147 19.95%
Equipment Services 108,117 120,092 11.08%
Administration 57,145 57,190 0.08%
Eng ineering 141,447 143,573 1.50%
Street & Alleys 944,226 1,114,067 17.99%
Snow & Ice Removal 221,996 220,638 -0.61%
Parks 789,147 772,286 -2.14%
Forestry 274,234 283,623 3.42%
Total Public Works 2,580,621 2,764,616 7.13%
Recreation
Playg round 22,110 22,755 2.92%
Ice Rink 31,080 31,618 1.73%
Park Service 26,840 27,162 1.20%
Joint Recreation 165,300 169,500 2.54%
Skate Park 7,776 8,676 11.57%
Total Recreation 253,106 259,711 2.61%
Activity Center
Act Ctr - Community Use 315,138 353,798 12.27%
Act Ctr - Maintenance 64,650 71,950 11.29%
Total Activity Center 379,788 425,748 12.10%
Planning & Zoning 153,872 243,162 58.03%
Community Development 121,875 121,842 -0.03%
Tuition Reimbursement 15,200 15,200 0.00%
Contingency 51,300 280,000 445.81%
Total Expenditures 11,860,730 12,844,823 8.30%
Other Financing Uses
Transfers to other funds 15,000 15,000 0.00%
Total Other Financing Uses 15,000 15,000 0.00%
Grand Total Expenditures 11,875,730$ 12,859,823$ 8.29%
Total Revenues 11,875,730$ 12,859,823$
Revenues Over (Under) Expenditures -$ -$
9/8/2016
Purpose 2015 2016 2017
General Levy
General Fund 9,224,729$ 9,711,951$ 10,401,177$
Capital Levy 53,000 125,000 310,000
Arts Center 85,000 140,000 250,000
Pavilion 65,000 65,000 -
PERA Levy 35,500 - -
Total General Levy 9,463,229$ 10,041,951$ 10,961,177$
B2679 2010A GO Improvement Bonds 82,194 79,437 81,472
B2832 2012A GO CIP Bonds 220,000 220,000 220,000
B2833 2012B GO Bonds 70,000 141,970 140,000
B2833 2012B Equipment Certificates 96,285 96,285 94,605
B2883 2013A GO Bonds 75,000 - 93,388
B2964 2014A GO Bonds 88,471 87,993 97,000
B2983 2014B GO Refunding (formerly 2007A & B) 882,894 881,975 821,625
B3031 2015A GO SROP Bonds 264,261 264,576
2015B GO Tax Abatement 135,957 139,792
B3123 2016A GO Improvement Bonds 111,413
B3122 2016B Tax Abatement Bonds 39,495
Subtotal - Debt Levies 1,514,844 1,907,878 2,103,366
TOTAL LEVIES 10,978,073$ 11,949,829$ 13,064,543$
Tax Capacity Rate (per HC rate cards)61.008% 63.988% 63.755%
est
Chnge from prior year -0.233%
CITY OF HOPKINS
ANALYSIS OF TAX LEVY
CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO. 2016-062
RESOLUTION APPROVING THE PROPOSED 2017 TAX LEVY, SETTING
DEBT SERVICES LEVIES AT LEVELS UNDER THOSE REQUIRED IN THE BOND
COVENANTS, APPROVING THE PROPOSED 2017 BUDGET, AND
SETTING BUDGET MEETING DATE
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HOPKINS, MINNESOTA,
That the following sums be levied for 2017 upon the taxable property in the City of
Hopkins, for the following purposes.
General Levy
General $10,961,177
Special Levies
Debt Levies
2010A GO Improvement Bonds 81,472
2012A GO Capital Improvement Bonds 220,000
2012B GO Bonds 140,000
2012B Equipment Certificates 94,605
2013A GO Bonds 93,388
2014A GO Bonds 97,000
2014B GO Refunding Bonds 821,625
2015A GO Street Reconstruction Bonds 264,576
2015B GO Tax Abatement Bonds 139,792
2016A GO Improvement Bonds 111,413
2016B GO Tax Abatement Bonds 39,495
Subtotal Special Levies 2,103,366
Total Levy $13,064,543
That based upon staff analysis of specials assessments currently levied for Permanent
Improvement Bonds, alternative revenue sources for the Capital Improvement Bonds and
Equipment Certificates, and available reserves within all debt service funds listed below, that the
debt service levies for 2017 for the following issues be levied at amounts less than that provided by
the bond covenants.
Net Debt
Bond Issue Service Levy
$5,505,000 G.O. Bonds of 2012B (B2833) $ 140,000
$1,895,000 G.O. Improvement Bonds of 2014A (B2964) $ 97,000
$6,345,000 G.O. Refunding Bonds of 2014B (B2983) $ 821,625
That the Proposed 2016 General Fund Budget be set at $12,859,823.
That the budget meeting to discuss the 2017 budget and tax levy be set for December 6, 2016 at 7:00
pm in the City Council Chambers.
BE IT FURTHER RESOLVED that the City Clerk is hereby ordered and directed to transmit a certified
copy of this resolution to the County Auditor of Hennepin County, Minnesota.
Adopted by the City Council of the City of Hopkins this 20th day of September 2016.
By
Molly Cummings, Mayor
ATTEST:
Amy Domeier, City Clerk