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09-06-2016 City Council MeetingHOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS SEPTEMBER 6, 2016 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Hopkins City Council was held on Tuesday, September 6, 2016 at 7:02 p.m. in the Council Chambers at City Hall, 1010 Pirst Street Soutb, Hopkins. Mayor Cummings called the meeting to order with Council Members Kuznia, Halverson, Gadd and Campbell attending. Staff present included City Manager Momson, Hopkins Center for the Arts Executive Director Anderson, City Clerk Domeier, Planning and DevelopmenT Du-ector Elverum, Finance Director Harkess, Assistant City Manager Lenz, City Planner Lindahl, Police Chief Reynolds, City Attomey Riggs, Hopkins Police Cultural Liaison Ross and Public Works Director Stadler. ADOPTAGENDA Motion by Gadd. Second by Kuznia. Motion to Adopt Agenda. Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell. Nays: None. Motion carried. PRESENTATIONS 111.1. Appointment and Oath of Commissioners — Park Board Members Cooper and Kaczmarek (CR2016-081) City Clerk Domeier issued the Oath of Office to new Park Board Commissioners Laura Cooper and Kyle Kaczmarek n4ayor Cummings welcomed the new members and thanked them for their service to the Ciry of Hopkins. 111.2. Proclamation Honoring Kathryn Johnson for participating in the Rio 2016 Olympic Summer Games; (Memo) Mayor Cummings commented that tbe Council ���as proud of Ms. Johnson for representing our city, state and nation at the 2016 Olympic games. Ms. Johnson gave an overview of her experience at the Olympic games and Mayor Cummin�s read the proclamation honoring Kathryn Johnson for her accomplishments. 111.3. Summer Youth Police Program Chief Reynolds and Cultural Liaison Julia Ross gave an overview of the Summer Youth Police Program and thanked the City Council far their suppo�rt. Ms. Ross commented that the program was designed to reach out to Hopkins youth agesl2-15 years old and that ten youth committed to the 9-week summer program. Ms. Ross thanked area businesses and community organizations for their partnership and suppa7 of the program. Four students from t6e Summer Youtb Police Program came forward and discussed what they learned during the 9-week program. Mayor Cummings thanked the students for tUeir involvement and the Police Department for their continued involvement in the Hopkins community. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS SEPTEMBER 6, 2016 CONSENT AGENDA Motion by Kuznia. Secand by Gadd. Motion to Approve the Consent Agenda. 1. Minutes of the August ] 6, 2016 Joint Meeting Proceedings 2. Minutes of the August 16, 2016 City Council Regular Meeting Proceedings 3. Minutes of the August 16, 2016 Work Session following Regular Meeting Proceedings 4. Revise Legislative Policy 6-E — Finance Billing Collection Policy; (CR2016-080) 5. Extension of On-Sale Liquor License Premise for Pub 879; (CR2016-085) 6. Ratify Checks issued in August, 2016 Mayor Cummings asked about the revisions to the Finance Billing Collection Policy and the On- Sale Liquor License for Pub 819. Finance Director Harkess provided an explanation of the finance charge and interest rate and commented that there were no changes to the policy just clarification. City Clerk Domeier explained that businesses were notified regarding the street closure and will clarify if area residents were also notified and update the Council. Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell. Nays: None. Motion carried. NEW BUSINESS VII.1. Off-Sale Liquor License Request — Lee Liquor LLC DBA Hopkins Liquor; (CR2016- 084) City Clerk Domeier provided a summary of the staff report. Ms. Domeier commented that the Police Department has completed the background check and found no issues. Mr. Lee of Lee Liquor LLC came forward to address the Counci] and discussed his business. Mayor Cummings welcomed Mr. Lee to the Hopkins community and encouraged communication with the Police Dcpartmcnt. Motion by Gadd. Second by Campbell. Motion to grant an off-sale liquor license to Lee Liquor LLC DBA Hopkins Liquor. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell Nays: None. Motion carried. VII.2. First Reading: Review and Update of Regulations Governing the Planning & Zoning Commission; (CR2016-089) City Planner Lindahl gave an overview of the updates to the regulations and Bylaws governing the Planning & Zoning Commission. The proposed changes are mainly housekeeping items and eliminate inconsistencies among the documents that regulate the Planning & Zoning Commission. The staff and the Planning & Zoning Commission have reviewed the changes are recommending approval. Mr. Lindahl reviewed the details of the recommended changes. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS SEPTEMBER 6, 2016 Counci] Member Kuznia asked about the procedure to provide commission members with agenda packets. Mr. Lindahl commented that the current practice is to mail and email the agenda packet. Mayor Cummings asked aUout the makeup of inembers on the commission. Mr. Lindahl commented that the one commission member may include a Hopkins business owner or employee. There was Council discussion regarding the terminology and eligibility of a business owner serving on the commission. City Attorney Riggs commented that the language referencing a business owner or business interest could by updated and brought back to Council for review. Mayor Cummings asked about changes in membership status of the commission members. City AYtorney Riggs commented that a statement could be added that commission men�bers need to provide notice if eligibility requirements are no longer being met. The consensus of the Council was to remove the item from the agenda, update the language in the regulations and bring the item Uack before Council at a future meeting. VII.3. Resolution Requesting Concurrent Detachment from Hopkins and Annexation to Minnetonka City Planner Lindah] provided a summary of the staff report, gave an overview of the propeRy location and commented that the City Attomeys from Minnetonka aud Hopkins have drafted and reviewed the doeuments. Mayor Cummings asked about the reasons for the annexation. City Planncr Lindahl commented that the CiCy of Minnetonka is expanding their public works facility. City of Minnetonka Public Works Director and City Planner came forward and gave an overview of the proposed project. City Attorncy Riggs commcnted on the process and that documents have been reviewed. Motion by Kuznia. Second by Halverson. Motion to Approve Resolution 2016-061, Requesting Concurrent Detachment from Hopkins and Annexation to Minnetonka of CerCain Lands Pursuant to Minnesota Statute Section 414.061. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell Nays: None. Motion carried. VII.4. Revised Hopkins Center for the Arts Budget and Approve Loan Forgiveness Finance Director Harkess gave an oveiview of the 2016 budget changes for the Hopkins Center for the Arts. The changes will be taken into consideration when making the annual revisions to the Financial Management Plan. Finance Director Harkess discussed the intemal loan from the Economic Development Fund for the building of the Hopkins Center for the Arts. The Hopkins Center for the Arts does not bave the resources to repay tbe loan_ The Economic Development Fund has the resources to write off loan. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS SEPTEMBER 6, 2016 Council Member Campbell asked about the actual budget amounts. Finance Director Harkess commented that staff looked at the past 3-year budget actuals when making adjustments. Council Member Gadd asked about rental income. Ms. Harkess commented that staffwill provide a review of the Hopkins Center for the Arts at the October 1 1`� Council Work Session. Council Member Kuznia commented that removing the debe would help the City secure their bond rating. Ms. Harkess commented that the result would help the financial position of the Hopkins Center for the Arts. Mayar Cummings asked about admission revenues and the donation from the Albert Pike Lodge. Art Center Executive Director Anderson commented that the majority of the Albert Pike funds were deposited in the city budget with $4500 used by The Friends for updated sofrware. Ms. Anderson commented that ticket sales wcre currently higher than budgeted. Motion by Kuznia. Second by Campbell. Motion to Approve Hopkins Center for the Arts 2016 budget be modified increasing expenditures from $903,667 to $946,714. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell Nays: None. Motion carried. Motion by Gadd. Secand by Halverson. Motion to that the $300,000 loan between the Economic Development Fund and the Hopkins Center for tl�e Arts be forgiven. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell Nays: None. Motion carried. VII.S. Approve Proposed 2016 HRA/EDA Tax Levy; (CR2016-083) Finance Director Harkess gave an overview of the proposed HRA/EDA Tax Levy and deadlines. StafF is rccommcnding that thc Lcvy bc sct at thc maximum allowcd by statc law and thc budgct review would allow for the opportunity to reduce but not increase the Levy. Finance Director Harkess commented that the Levy is based upon market value. Counci] would like to review the market value of the previous year. Staff will gather the information and update the Council. Mofion by Gadd. Second by Kuznia. Motion to Approve Resolution 2016-057 approving proposed 2017 HRA tax levy. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell Nays: None. Motion carried. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS SEPTEMBER 6, 2016 ANNOUNCEMENTS Hopkins Farmers Market: Every Saturday through October 29 — 730 a.m. to Noon Tbe City Council wil] be at the Hopkins Farmers Market on the last Saturday of the month. The Higway169 construction project date has been rescheduled to January 2017 with a 9-10 month project schedule. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Kuznia, second by Campbell, the meeting was unanimously adjourned at 829 p.m. OPEN AGENDA — PUBLIC COMMENTS AND CONCERNS The City Council did not receive any comments or concems. Respectfully Submitted, Debbie Vold ATTEST: /����, Cz,�-�� -��;��,(�,�/� Molly ummings, Mayor Amy Domeier, City Clerk