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IV.3. Minutes of the September 20, 2016 Regular Meeting ProceedingsHOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS SEPTEMBER 20, 2016 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Hopkins City Council was held on Tuesday, September 20, 2016 at 7:00 p.m. in the Council Chambers at City Hall, 1010 First Street South, Hopkins. Mayor Cummings called the meeting to order with Council Members Kuznia, Halverson, Gadd and Campbell attending. Staff present included City Manager Mornson, Community Development Coordinator Beekman, Planning and Development Director Elverum, Assistant City Manager Lenz, City Attorney Riggs, Public Works Director Stadler and City Engineer Stanley. ADOPT AGENDA Motion by Kuznia. Second by Campbell. Motion to Adopt Agenda. Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell. Nays: None. Motion carried. CONSENT AGENDA Council Member Campbell asked about Consent Agenda item #4. Planning and Development Director Elverum explained that the agreement is a funding mechanism to include some items that the City would like to see constructed as part of the SWLRT project. Motion by Gadd. Second by Halverson. Motion to Approve the Consent Agenda. 1. Minutes of the September 6, 2016 Regular Meeting Proceedings 2. Minutes of the September 6, 2016 Work Session following Regular Meeting Proceedings 3. Approve Assessment of Private Waterline Repairs; (CR2016-092) 4. Subordinate Funding Agreement 02 – Southwest LRT; (CR2016-097) Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell. Nays: None. Motion carried. PUBLIC HEARING V.1. Order Public Improvement Hearing – 2017 Street and Utility Improvements, City Project 2016-10; (CR2016-093) Mayor Cummings explained to the audience that the City Council chambers are now equipped with a hearing loop system that transmits from the microphones directly to T-coil equipped hearing aids. In addition to City staff, a representative present for the item was Mr. Mike Waltman, Bolten & Menk, Inc. City Engineer Stanley gave an overview of the 2017 Street and Utility Improvement Project and commented that staff is recommending adoption of the resolution. Mr. Waltman gave HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS SEPTEMBER 20, 2016 an overview of the scope of the improvement project, utility and drainage needs, pavement condition and public input process. Mr. Waltman discussed the private service line replacement program and explained that homeowners who have Orangeburg sewer service or water service lead pipes would be required to replace the services per the Minnesota Plumbing Code. Mr. Waltman gave an overview of existing pavement conditions, proposed street widths and trail improvements. Mr. Waltman explained that some roads would be narrowed to be made consistent with existing roadways and that by narrowing roads and adding curb and gutter it has been shown to lower traffic speeds through neighborhoods. Mr. Waltman discussed the project budget and costs, proposed street assessments, assessment caps, payment options and deferred assessment qualifications. For further information on the Deferred Assessment Plan, residents can contact Robin Robertson at 952-548-6310. Mr. Waltman explained the project and neighborhood meeting schedule. Construction is scheduled for April-October 2017 and will be a phased construction to allow residents and emergency vehicles access to the neighborhood. Council Member Kuznia asked about the utility upgrades. Mr. Stanley explained that CenterPoint Energy is currently replacing gas main services. Mayor Cummings commented on the importance of communication with the neighborhood during the project. Mr. Waltman explained that residents can contact the staff construction liaison and get updates on the project website and social media sites. Mayor Cummings gave an overview of the public hearing process. Mayor Cummings opened the public hearing at 7:28 pm. The following residents came forward to address the Council: Joe Levernier, 638 W Park Valley Dr., was concerned about appropriate water drainage for their flat driveway. Mr. Stanley explained that the driveway aprons will be constructed to allow for proper drainage. Don Roesner, 618 W Park Valley Dr., commented on his difficulty hearing at the back of the Council Chambers and asked about the water meter replacement, sewer service connection, a nonoperational water main shutoff on his property and extending the prepay timetable to April 15. Mr. Stanley explained that the project covers the cost of the water meter, PVC to reconnect the sewer and temporary water service. Motion by Kuznia. Second by Campbell. Motion to close the Public Hearing at 7:34 pm. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell. Nays: None. Motion carried. Motion by Kuznia. Second by Halverson. Motion to approve Resolution 2016-067, Resolution Ordering Improvement after Public HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS SEPTEMBER 20, 2016 Improvement Hearing, 2017 Street and Utility Improvements and companion Resolution 2016-065, stating the City’s intent to reimburse itself using bonds. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell Nays: None. Motion carried. NEW BUSINESS VII.1. 8th Avenue Reconstruction Project Design Update – City Project 2014-09; (CR2016- 094) In addition to City staff, a representative present for the item was Mr. Mike Waltman, Bolten & Menk, Inc. Mr. Waltman gave an overview of the proposed extension of the cycle tract to 1st Street N. Community Development Coordinator Beekman gave an overview of the Art Rooms along the Artery that are intended to be interactive art that will draw people through the corridor. Ms. Beekman discussed the proposed designs for the public art including wayfinding signs, signal improvements and a street closure device for special events. City Engineer Stanley discussed the proposed bike signal at 8th and Excelsior Blvd., project coordination with property owners, winter maintenance and aesthetics along corridor. Mr. Stanley commented that staff is exploring contracting out some of the maintenance along the Artery. Mr. Stanley discussed the project costs, budget and funding sources. Staff is actively working to acquire more grant funding. Mr. Stanley commented that the project calls for upsizing the water line on 8th Ave to plan for future redevelopment and he explained the project schedule with construction completion scheduled for October 2017. Council Member Kuznia asked about the bike signal activation. Mr. Stanley commented that the bike signal would cycle automatically with the traffic signal. Council Member Campbell commented that the bike signal would increase safety and that it is a good time to upsize the water main and plan for the future. Council Member Gadd commented on the Artery being artistic yet maintainable and that this would be a good opportunity for staff to learn about the maintenance of improvements as the City goes forward with other locations. Mr. Stanley commented that staff is always looking at ways to make improvements. Council Member Halverson asked about construction during city events. Mr. Stanley commented that provisions are noted in the construction contract regarding city events. Mayor Cummings asked about the loss of parking, art installations, the Artstreet program and feedback from the public. Mr. Waltman commented that the north block would lose 8 parking spots. Ms. Beekman explained that the Economic Development Fund would allow art installations to be periodically changed and that Artstreet would be expanded along the Artery. Ms. Beekman explained that staff is working with Bolten & Menk, Inc. to develop and identify the estimated costs for each art element and that the Public Art Committee would provide input regarding the selection of art pieces. Staff commented that most feedback has been positive with some concern about the construction impact and loss of parking. Mayor Cummings commented on the importance of ongoing communication with the public and Council. VII.2. Land Donation – SW LRT; (CR2016-096) Planning and Economic Development Director Elverum provided a summary of the staff report. Ms. Elverum commented that the value of the land to be used for SWLRT project purposes could be used as a local match. The parcel of land identified would be used for the plaza at the SWLRT HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS SEPTEMBER 20, 2016 Downtown Hopkins Station. The value of the land is $155,000 and that would reduce the amount of actual dollars needed to be contributed toward the project. City Attorney Riggs commented that one last provision was added to the resolution and that the resolution has been reviewed. Mayor Cummings commented on the City of Hopkins’ commitment to the SWLRT project. Motion by Gadd. Second by Kuznia. Motion to Approve Resolution 2016-066 approving the In-Kind Land Donation from the City of Hopkins to the Metropolitan Council. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell Nays: None. Motion carried. VII.3. Approve Proposed 2017 Levy, Proposed 2017 General Fund Budget and Set Budget Meeting Date; (CR2016-091) City Manager Mornson presented the staff report in the absence of Finance Director Harkess. City Manager Mornson explained that the budget has been reviewed by Council at two Work Sessions. Mr. Mornson gave an overview of the Truth in Taxation process, legislative changes and the proposed 2017 General Fund budget and impacts. Mr. Mornson explained that the Council will continue to review the Equipment Replacement Plan (ERP) and Capital Improvement Plan (CIP) at upcoming Work Sessions and that the Financial Management Plan (FMP) and Utility Rate Study are still being updated. Mr. Mornson discussed the proposed expenditures and revenues and preliminary 2017 levy. Mr. Mornson explained that the tax impact on a median valued home ($233,000) is currently scheduled for a $107 increase. Mr. Mornson discussed what the budget/levy gets Hopkins and the next steps in the process. Council Member Campbell commented that once the levy is set it can go down but not up. Mayor Cummings commented that the Council has discussed the budget at two Work Sessions and staff and Council will continue to look for cost savings. Motion by Kuznia. Second by Campbell. Motion to Approve Resolution 2016-062 “Approving proposed 2017 tax levy, debt service levies at levels under those required in the bond covenants, proposed 2017 general fund budget, and setting budget meeting dates”. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell Nays: None. Motion carried. VII4. Authorize the Sale of $2,835,000 G.O. Bonds, Series 2016C, and $3,760,000 G.O. TIF Refunding Bonds, Series 2016D; (CR2016-095) City Manager Mornson explained that the 2016 C bonds are used to finance the rehabilitation of the Blake and Moline water towers and that the refunding of the TIF Bonds will provide savings to the City and reduce the City’s debt. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS SEPTEMBER 20, 2016 Motion by Campbell. Second by Gadd. Motion to Approve Resolution 2016-064 Providing for the Sale of $2,835,000 General Obligation Bonds Series 2016C and $3,760,000 General Obligation TIF Refunding Bonds Series 2016D. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell Nays: None. Motion carried. ANNOUNCEMENTS  Hopkins Farmers Market: Every Saturday through October 29 – 7:30 a.m. to Noon. The City Council will have a booth at the Farmers Market on September 24.  AAA Community Forum for the Highway 169 Project at AAA Minneapolis St. Louis Park Headquarters located at 5400 Auto Club Way, St. Louis Park: Wednesday, September 21 – 5:30 & 6:30 p.m. Highway 169 construction is scheduled to begin January 2017.  Police Chief Reynolds has resigned to take a new position in the private sector. The current Captain Brent Johnson will be the new Chief. Police Chief Reynolds will be recognized at the October 4 City Council meeting and Brent Johnson will be sworn in as Chief at the October 18 City Council meeting. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Kuznia, second by Campbell, the meeting was unanimously adjourned at 8:29 p.m. OPEN AGENDA – PUBLIC COMMENTS AND CONCERNS The City Council did not receive any comments or concerns. Respectfully Submitted, Debbie Vold ATTEST: _________________________________ ____________________________________ Molly Cummings, Mayor Amy Domeier, City Clerk