12-06-2016 City Council MeetingHOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
DECEMBER 6, 2076
CALL TO ORDER
Pursuant to due call and notice thereof a regular meeting of the Hopkins City Council was held
on Tuesday, December 6 at 7:05 p.m. in the Council Chambers at City Hall, 1010 1�` Street
South, Hopkins, Minnesota.
Mayor Cummings called the meeting to order with Council Members Campbell, Halverson and
Kuznia attending. Council Member Gadd was absent. Staff present included City Manager
Mornson, Assistant City Manager Lenz, City Clerk Domeier, Director of Public Works Stadler,
Director of Planning and Economic Development Elverum, City Engineer Stanley and Finance
Director Harkess.
ADOPT AGENDA
Motion by Kuznia. Second by Campbell.
Motion to Adopt the Agenda.
Ayes: 4. Nays: 0. Motion carried.
PRESENTATIONS
111.1. Recognition of Mary Shirley — Election Judge; Domeier (Memo)
City Clerk Domeier thanked Mary Shirley for serving Hopkins as an election judge for over 50
years. Mayor Cummings shared her gratitude and presented Ms. Shirley with a Certificate of
Commendation.
CONSENT AGENDA
Motion by Campbell. Second by Halverson.
Motion to Approve the Consent Agenda as amended.
1. Minutes of the November 14, 2016 City Council Regular Meeting Proceedings
2. Minutes of the November 14, 2016 Work Session following City Council Regular
Meeting Proceedings
3. Renewal of General Liability and Property Insurance and Authorize Not Waiving of
the Statutory Tort Liability on the League of Minnesota Cities Insurance Trust Policy;
Harkess (CR2016-121)
4. Ratify Checks Issued in November 2016; Harkess (Memo)
5. Approve Gallery Flats Parking Agreement; Stadler (CR2016-124)
6. Metropolitan Council Livable Communities Transit Orientated Development Program
Grant Agreement Extension — Oxford Green; Beekman (CR2016-125)
Ayes: 4. Nays: 0. Motion carried.
NEW BUSINESS
VII.1. Minnesota Historical and Cultural Heritage Grant Agreement; Elverum (CR2016-123)
Director Planning and Economic Development Elverum provided a summary of the staff report.
The City applied for and received a grant from the Minnesota Historical Society. The City will
act as the Grantee but all costs and project management will be the responsibility of the
Hopkins Historical Society.
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
DECEMBER 6, 2016
The Hopkins Historical Building Committee was in attendance. John Cooley thanked the
members of the Albert Pike Lodge and the City leaders for helping obtain the Lodge. He talked
more about the building report, transition to the museum and contributions.
Mayor Cummings stated the City is very committed to preserving the history. She thanked the
committee for their many hours of volunteer work and dedication to the project.
Motion by Halverson. Second by Campbell.
Motion to approve the Minnesota Historical and Cultural Heritage Grant Agreement
between the City of Hopkins and the Minnesota Historical Society.
Ayes: 4. Nays: 0. Motion carried.
VII.2. 2017 Budget Meeting, 2017 Tax Levy and General and Special Revenue Fund
Budgets; Harkess (CR2016-778)
Finance Director Harkess provided an overview of the 2017 Tax Levy, General and Special
Fund Budgets as provided in the staff report. The proposed budget includes spending in the
general fund at $12,835,312 and a total tax levy of $12,945.032. The levy includes provisions
for general fund operations and debt obligations. A proposed HRA tax levy of $310,200 is also
included. The 2017 budget must be certified and sent to the County Auditor no later than
December 28, 2016.
Mayor Cummings invited the public to comment on the item. No comments were provided.
Mayor Cummings talked about the challenges and the work the employees do to keep the tax
levy as low as possible. She stated that the Financial Management Plan has been a great tool
for planning for the future.
Motion by Kuznia. Second by Campbell.
Motion to Adopt Resolution 2016-080 approving the 2017 tax levy and adopting the
2017 General and Special Revenue Fund budgets.
Ayes: 4. Nay: 0. Motion carried.
VII.3. 2017-2021 Capital Improvement Plan; Harkess (CR2016-120)
Finance Director Harkess provided an overview of the 2017-2021 Capital Improvement Plan as
provided in the staff report. Ms. Harkess specifically highlighted the proposed plan for 2017.
The proposed plan outlines the major capital items as well as funding for projects.
Motion by Campbell. Second by Kuznia.
Motion to adopt the 2017-2021 Capital Improvements Plan.
Ayes: 4. Nays: 0. Motion carried.
HOPKINS CITY COUNCIL
REGULAR MEETING PROCEEDINGS
DECEMBER 6, 2016
VII.4. 2017-2021 Equipment Replacement Plan; Harkess (CR2016-719)
Finance Director Harkess provided an overview of the 2017-2021 Equipment Replacement Plan
as provided in the staff report. Ms. Harkess specifically highlighted the proposed plan for 2017
and changes to the plan since last year.
Council Member Kuznia stated that the equipment included was invaluable to the organization.
Motion by Kuznia. Second by Halverson.
Motion to Adopt the 2017-2021 Equipment Replacement Plan.
Ayes: 4. Nays: 0. Motion carried.
ANNOUNCEMENTS
Mayor Cummings shared the foilowing events:
• 2017 Burnes Park Improvements Public Meeting at Zion Lutheran Church Fireside Room,
241 5`h Ave. N: Thursday, December 15 — 6:30 p.m.
• Blake Road Corridor Project Open House at Eisenhower Community Center Cafeteria, 1001
Highway 7, Thursday, December 15 — 5:30 to 8 p.m.
ADJOURNMENT
There being no further business to come before the City Council and upon a motion by
Halverson, second by Campbell, the meeting was unanimously adjourned at 7:44 p.m.
Respectfully Submitted,
Amy Domeier, City Clerk
ATTEST:
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