Hopkins Pavilion Project Update; StadlerPublic Works De artment
p
emoran um
To: Honorable Mayor and Members of the City Council
Copy: Mike Mornson, City Manager
�
From: Steven J. Stadler, Public Works Director
Date: January 5, 2017
Subject: Hopkins Pavilion Project Update
At the 11/7/2016 work session staff discussed with City Council the Hopkins Pavilion
future improvements, costs and funding. Since then, staff has received the following:
• A preliminary cost estimate for building improvements to include an updated
refrigeration system and an addition to the facility to accommodate additional
team room space, warming house area, additional storage, reconfigured lobby
� re�troorn�.
• An additive cost to build-out the 2nd floor area above the addition
• A proposal for engineering services for the refrigeration plant upgrade
• A commitment letter from HYHA to contribute $1 M to the facility upgrade
The preliminary costs and funding outlook is as follows:
COSTS
$5,297,000. . . . . . ... Upgraded facility preliminary cost estimate
$403,000.. .... ... Misc.additional 2017/18 facility needs: roofing, etc. (included in CIP)
$5,700,000.. . . .. .. . Estimated Project cost
FUNDING
$1, 000, 000 . . . . . . HYHA contribution
$400,000.......Mighty Ducks grant
$600,000.......Park Fund
$3,700,000... ...Tax Abatement Bonds ($2.6M in current CIP to cover refrig plant work)
$5,700,000......Total funds
� � �
• Determine the legal document/s needed to protect City's interests in the event
HYHA withdraws their financial contribution to the project
• Determine scope of the 2018 facility improvement project and authorize design
services
• Meet with Hopkins School District to discuss possible current & future
contributions towards Pavilion and/or outside ice rink upgrades
An abbreviated project schedule is as follows:
February 2017: Design start
September 2017: Completed design, apply for Mighty Ducks grant, Bid project
November 2017: Award contract
March 2018 — September 2018: Construction
Attachments:
1. Preliminary estimate of costs, including Option D floorplan
2. Stevens Engineering proposal for refrigeration plant upgrade, ice rink floor and
associated improvements (base project, not including facility addition)
3. HYHA commitment letter
4. 2017-2021 CIP — Pavilion projects
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December 5, �016
�92 Design Group
3 533 E, La ke Street
Minneapolis� MIIV 55406
Reo Hopkins Ice - Option D
Dear 292 Design Group,
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P�il��lEAPOtI� / Pt�0E1�IX / �EN1/ER
RJM Construction is pBeased to presen� a pr�liminary estemate for the� Hopkins Ice - Option D project located in
A--Bopkins, MIV. %gether �rith 292 Desigr� Group, uve can work as a te�m to deliver the project goals of cost,
� schedule and qualitye �Our preliminary estinnate is based upon preleminary drawings dated IVovember 7, 20i6.
ALTERNAiES:
Construction of 2nd floor shell space.
Scope of work included for construction of �nd floor add6tion;
- Structural steel with slab on metal deck
- Structural steel, joists & metal deck w6�h membrane roofing
- Building � enclosure (assumes 2nd level is 16ft slab to roof deck)
- (2) st�p passenger elevator
� Fire sprinkler system with heads turned upright
- (2) unit he�ters �
- Tema liahtin� and aower
Total �a�e E�timate: $4,66f,6�2
Add $1,Oiis923
Thank you for the opportunity to provide this estimate. Our .team is experienced ar�d competent in your
market; this �pplied knowledge vuill assist the team in obtaining the best possible project value. Please feel
free to contac� �M if you have any questions or need additional information.
Sincerely,
Austin �ardinas
Estimator
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EST'I T'E SU Y
ESia 'T T' s De�ember 5, 2016
������a Q7���1�.� ��� � ���1�1�
RC IT CTa 292 Design Group
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� ING DA7'Ee November 7, 2016 �
� ��� �/�y�em �se I�sf
DESCRIP`TI� Unit �F �stirn�t� iis152
���s�`r��ti�� Co�°�
Footin s and Founda�ions 11,i52 SF $16.�0 $178,432 $16.00
Siruc�ure - S�e Steel � 11,152 5F $15.50 $i72,�56 $15.50
Enclosure - Lobb Addition 6,224 SF $55.00 $34Z,320 $30e70
R.00� 1�.,�52 SF $1i°00 $122,672 $1i.00
Interiors - Lobb /O�ices 6,27�. SF $50e00 $3 i3,550 $2�. �.2
Interiors - Tear� Rooms 3,906 SF $40.00 $156,24� $14.O1
Interiars - Restroorns � Coneessio�s 2,64� SF $60.00 $�.58,884 $i4.25
In�erio�s - Zamboni Pass Thru _ 565 SF $30.00 $16,950 $1.52
Interiors - Re�ail � 0 SF $0.00 $0 $Oa00
In�eriors - �heil 0 SF $0.00 $� $�.Oa
E ui ment - B Owner 0 LS 0.00 0 0.00
Ice S stems 1 LS $ i,488,000.00 $1,488,000 $133.43
Ou�door Trellis 1 LS $75,000.00 $75,000 $6.73
Conve in S sterns 0 ST O.00 0 0.00
Fire Protection � 1i,15� S� �2.i5 �23,977 ��.9.5
Plumbin i1,152 SF $12.50 $i39,400 $12.50
��/qC 11,152 SF $11.00 $122,b72 $11.00
Electrical 11,152 SF $12.25 $136,512 $12.Z5
N1isc. Demalition @ Buildin Tie-ins 1 LS $40,000.00 $40,000 $3.59
U�ili Reloc�tion Allowance i LS $50,040.00 $50,0�0 $4.48
Exterior Concrete Pa�io �.,000 SF $20.00 $20,000 $1.79
Site�ork - Misc. Gradin & Landsca in 20,2�2 SF $�.00 $162,255 $i4.55
Additional Parkin 0 LS $0.00 $0 $0.00
General Conditions 7 M(J $37,500.00 $2b2,�oo $23.54 .
G�neral Liabili Insuranee 1 LS - $43,�05 $3.93
�uidders Risk Insurance 1 LS $9,956 $0.89
Buildin Permit i LS $44,361 $3.62
�ond �. LS $36,68� $3.29
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�8������� �������Br��� ��ei6rl�Y ._ .. ._ . �P'�p ��:o7s+' ��r% I����DGVir
Escalaiion 2050% $100,772 $9.04
Cons�ruc�ion Contingency 7000% � $294,973 $26.45
Contractor's Fee � 3.50% $i57,810 $14.15
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Page Z O�' 3
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'STI 7'E 'TEo December 5, 2016
�RO�E�'fo �°#opk�ns Ice � Optdon � �
,RCHa'fEC'To 292 Design Grot�p
� j `�Eo November 7, 2�16
�w�e�~ C�
S�4C/V!/AC F�es - Allov�ance 1 LS $25,000.00 $25,000 $2e24
Soil Corrections � 0 LS $O°00 $0 $O.aO
Qr�rner Furniture - Allov�rance 1 LS $10,000.00 $10,000 $0.90
Phone and Data - A9lowance i LS $7,500.00 $7,500 . $�.67
�4udio Visuas - Allowance 1 LS $7,500.00 $7,500 $0.67
Securi S stems � 0 �S $0.00 $0 $0.0�
Owne� E ui ment 0 LS $0.00 $0 $�.00
Scoreboard 0 LS $4.40 $0 $OeO�
Zamboni 0 LS $0.00 $0 $0.00
Si na e- Allowance 1 LS �1,000.0� $i,000 $Q•09
�u���t�/ � r��r �� �.��,�OA �'4�.��'
�e�i rt l�'�es
Arch. Design Fees 1 LS $350,001.i3 $350,001 $31.38
.�btot�/ esi ar e�s 3� , DD� . .�.3,�0.3�'
�ot�tin ee��
Owner Contingency 1 LS ,� $229,600.74 $229,601 $20.59
�u,�t�t�l C`or�tan ��c �2 ,+��.i � �2�;59
�'���� �r�,��� E�omate � 5,�9�,�l�4 �4,��,��
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As a continued effort to improve the operations and financial success of the
Hopkins Pavilion, the City of Hopkins is seeking proposals from professional
engir�eering services for the replacement of the existing R-22-based direct ice
system manufactured by Holmsten Ice Rinks.
The City of Hopkins has a solid.tradition of providing ice-related and dry floor
activities. The ice arena facilities host many different events. In the fall and
winter the facility is used for skating activities such as learn to skate, open
skating, youth and adult hockey, and is home to the Hopkins Hockey
Association, Girl's and Boy's High School Varsity and JV Hockey Teams. During
the spring months, the facility is in the turf mode serving programs for adult and
youth soccer, youth lacrosse and rugby. In the summer the facility hosts dry
floor events such as in line skating, summer sports camps, community events,
etc.
The Hopkins Pavilion was constructed in 1990. The existing Holmsten direct ice
system has reached its useful, expected, and safe life and nee�s to be replaced.
In addition, the R-22 refrigerant used in the system will be phased out of
production by 2020, which has caused the price of R-22 to rise significantly over
the past few years.
Stevens has been working closely with the City and the Hopkins Youth Hockey
Association since 2013 in studying numerous options for repairing and
improving the Hopkins Pavilion and the adjacent outdoor rink facility. Currently,
the phasing of the improvements is described as follows:
Phase 1(includin� in this proposal): Replace refrigeration system, ice rink floor,
and dasher board system along with related electrical, mechanical and building
improvements such as equipment room ventilation and vestibule. The project
will also include expanding the �mechanical room if required for the alternate bid
to upsize the refrigeration equipment to serve an o�utdoor ice rink.
Phase 2(or multiple phases. IVot included in this proposal): dehumidification
replacement; expand/new lobby; new offices; new roof over outdoor rink;
replace existing warming house; expand or moveyouuth locker rooms; new
outdoor ice rink and dasher board system; additional refrigeration equipment to
serve outdoor ice rink; etc.
This project presents numerous challenges, all of which Stevens has extensive
experience with such as: renovation of existing mechanical systems and
building components; routing of new piping; ammonia and related life safety
concerns; enhanced controls and interfacing with building management system;
maximizing the use of waste heat; and proper system design and flowrates for a
new rink floor. � -
3 7 � Steve n s
eve n
s
E�������s • P�n����s - su�vE�roRs
2211 0'Neil Road
Hudson, WI 54016
Contact
Scott Wa rd, P. E.
Principal, Vice President
Phane: 500.822.7670
Mobile: 651.492.1376
sward @stevensengineers. com
Stevens' experience with these
types of projects allows us to
ta�lor our fee structure to the
needs of the project.
As with every project, we would
appreciate the opportunity to
discuss our fees and their
development with you.
Scoft Ward, P. E.
Vice President
H��'/�/l1lS �'�i 1//L /D/1 //CE SYS i"EM /�F/'L.9 CEME"lV T f'/2Dl �'�5�9 L
���i����� ���_,��.
Stevens can provide the services described in this proposal to the City of
Hopkins for the following fixed fee compensation. Dur fee is based on an
estimated project cost of a new ammonia-based refrigeration system as�
outlined in Table C-3 in the June 12, 2014 Evaluation and Feasibility Study.
These costs included design and construction contingencies.
2015 Estimated Construction Cost = $1,646,000
2018 Estimated Construction Cost = $1,900,000
�These costs do not include upsizing of the refrigeration system option to serve the
outdoor rink.
Professional Fee:
DESIGN AND CONSTRUCTION PHASE SERVICES �TASKS A-E� — FIXED FEE $133 400
,
UPSIZE REFRIGERATION SYSTEM DESIGN AND CONSTR�` — FIXED FEE $28,700
TOTAL FIXED FEE SERVICES
$162,100
*Upsizing refrigeration system includes designing refrigeration system for increased
capacity to serve outdoor rink and expanding refrigeration room.
Conditions of Proposed Fee:
■ The fee is inclusive of ice system, mechanical, electrical, and structural engineering
and architectural services required for this work.
■ EXPENSES - Reimbursable expenses will be invoiced in addition to the fixed fee
services and in accordance with our standard fee schedule.
■ Taxes not included in fee.
■ PAYMENTS — All payments due STEVENS shall be made within 30 days after receipt
of invoice. Services will be invoiced once per rnonth. Finance charges will be
applied to all payments not received within 30-days of invoicing. STEVENS shall
have the right to suspend work on fihe project upon invoice past due more than
sixty (60) days from presentation, unless or until STEVENS is satisfied that payment
is forthcoming.
■ ADDITIONAL SERVICES — Additional Services, if authorized in advance, will be billed
in accordancewith ourstandardfeeschedule.
■ FEE SCHEDULE —The hourly rate and reimbursable expenses schedules are valid
through December 31, 2016. Any services furnished after December 31, 2016 will
be charged in accordance with -our 2017 fee schedule. 1Ne will not increase any
item on the fiee schedule by more than S% for work performed in 2017. The fixed
fee will remain unchanged through 2017.
° QUALIFICATIONS — The proposed construction administration fee is based on the
ISD 622 hiring an experienced ice rink contractor meeting the qualifications of
Stevens standard Section 131813 — Ice Rink General Requirements and in general
states thai the contractor must have successfully completed five (5) similar ice rinks
in the past five (5) years.
■ FACILITY TOURS (Task C): Stevens will not charge the City of Hopkins for time,
expenses, or any other costs incurred by members of the Stevens Team for
activities in Task C— Tour of other facilities.
�� �Stev
ens
. �
.�H �. � � �K I' � S
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HJO;C K�E��
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January 2, 2017
Re: Hopkins Pavilion Reinodel Project
Dear Hopkins City Council Members:
This letter is to confirm that Hopkins Yoltth Hockey Association (H�.'HA) intends
to partner with the City for the upcolning remodel of the Pavilion. HYHA is working
with Anchor Bank to obtain a loan of $1,0�0,000 to contribute to the project. This was
approved by our Board of Directors on December 19, 2016. Our intention is to make a
lump sum payment to the City in late 2017 or early 2018. There will be no risk of default
to the City because we will are seeking third party unsecured financing, not tied to an
asset.
This project has been in the planning stages for some time now, with the most
recent designs having been received in November 2016. We are happy to be moving
forward' Wlti1 ti11S pl�oject that will bene�t our youth skaters and all other users of the
Hopkins Pavilion.
Sincerely,
Jill Prohofsky, Secretary
Hopkins Youth Hockey Association, P.O. Box 117, Hopkins, MN 55343
�
City of Hopkins, l�IN
,
CAPITAL IMPR� VEMENT PLAN
� 2017 thru 2021
PR(JJECTS BY DEPARTMENT
De artment Project# Priority 2017 2018 2019 2020 2021 . Total
P
City Hall Administration
City Hall - Replace Carpeting 08-CIP-CH0�0 n/a 58,000 58,000
City Hall Roof Replacement 09-CIP-CH029 n/a � 115,000 195,000
City Hall Lobby Upgrade 09-CIP-CH030 nla 15,000 260,000 275,000
City Hall Administration Total 15,000 260,000 115,000 58,000 448,000
Comm Svcs - Activity Center
Activity Center - Replace Gymnasium Roof
Activity Center - Raspberry Room Roof Replacement
Activity Center - Lower Roof Replacement
Activity Center - Dishwasher
Activity Center - Former Historical Society Area
Activity Center - Room/Gym Enhancements
Activity Center - Bathroom Improvements
Activity Center - Raspberry Room Enhancements
Comm Svcs - Activity Center Total
Comm Svcs - Arts Center
Arts Center-Replace Office Carpet -'Stages Theatre
Arts Center - Replace Rooftop HVAC Units
Arts Center - Replace Lobby Carpet
Art Center - Various Rooms and Hallway (Carpet)
Arts Center - Paint Theatre
Arts Center - Remodel Administrative Of6ces
Arts Center - Jaycee Studio Curtain System
Arts Center - Seal Floors in Restroom & Kitchen
Arts Center - Lighting� Improvements
Arts Center - Theater Curtains
Arts Center - Door Handles and Locks
Comm Svcs - Arts Center Total
Comm Svcs - Communications
"� Technology Improvement - Council Chambers & Studio
Comm Svcs - Communications Total
�8-CIP-AC098
08-C1P ACO24
09-CIP AC�31
14-CIP AC004
16-CIP AC035
17-CIP-AC037
17-C!P A C039
97-CIP AC041
08-CIP-AR006
08-CIP AR013
09-CIP AR027
09-ClP-AR028
14-CIP AR003
14-CIP AR004
96-CIP-AR002
16-CIP-AR006
17-CIP AR003
17-CIP-AR004
97-CIP AR006
n/a 105,000 105, 000
n/a 80, 000 80, 000
n/a 80,000 80,000
4 15,000 15,000
� 50,000 50,000
1 25,000 25, 000
� 15,000 15,000
4 25,000 25,000
40,040 265,000 90,400 395,000
n/a
nla
n/a
n/a
2
2
2
1
2
3
1
20, 225 20, 225
320,000 320,000
52,000 52, 000
21,500 29,500
15,000 15,000.
50,000 50, 000
30,000 30,000
15,000 �5,000
12, 200 12, 200
80,000 80,000
10,000 �0,000
387,200 102,000 80,000 36,500 20,225 625,925
13 C1P-CM00� nla 23,000 15,000 38,000
23,000 15,000 � 38,000
Fire
Fire Station - Replace Boilers � 08-CIP-8123 nla 45,000 45,000 •
Fire - Replace Carpet and Apparatus Floor Finish 08-CIP-FD019 n/a 28,000 28,000
�ire Total 28,000 45,000 73,000
,
Pavilion - . . . . _
Pavilion Restroom/Lobb Floor Improvement 07-CIP-PV313 nla 35,000 35,000 =,
y =�
�.;
� 41 Thursday, November 17, 2016
:�.;
j.. �. � - . - � . . . _ - .
�
;
;
� . . 2019 2020 2021 Total
Project# Pr�orlty 2017 ► 2018
Department 65,000
� O7-CIP-PV314 n/a 65,000 140,000
Pavilion Overhead Door Improvement pg_CIP-PV026 1 140,000
vilion Roof Replacement 75, 000
Pa �p-CIP-PV317 nla 75,000
vilion - Skate Tile Replacement 2,400,000 2,400,000
Pa 10-ClP-PV318 nla -
vilion - Refri eration Equip & Arena Floor Repl 30,000 30,000
Pa , 9 13-CIP-PV321 �
vilion Mezzanine Rooftop Unit Replacement 11,000 11,000
Pa 13-C1P-PV322 �
vilion HHS Team Room Rooftop Unit Repl 25,000 25,000
Pa 13-CIP-PV324 3
avilion Ent and Lobby Door Repiacement 28,000 28,000
P � 13-CIP-PV325 �
vilion - Paint Exterior Building 48,000 48,000
Pa 14-CIP-PV0�0 �
vilion Paintin the Arena Ceiling and Bar Joist 200,000
Pa 9 ��-CIP-PV327 nla 200,000
Pavilion = Refrigeration System - Engineering Fees 00 41,000 3,057,000
' ' on Total 340,000 2,676,0
?av�h
Police
Car et - Police Station 08-CIP-PD016 n/a
Replace p
Police Total
Public Works: Bld E ui Serv
08-CIP-B021 nla
Public Works - Replace Wash Bay Roof __B023 nla
08 CIP
Public Works - Replace Overhead Doors 09-CIP-B034 nla
Public Works Garage Roof Replacement 16-CIP-�006 �
pW - Public Works Lunchroom
Public Vvorks: B1dg/Equip Serv Total
Public Works: Parks
Central Park Tennis Courts
Park Valley - Play Equipment
Burnes Park - Resurface Tennis Courts
Hilltop�Park - Play Equipment
Burnes Park - 2-5 Play Equipment
Oakes Park - Tennis Courts
Pavilion AddionNVarming House
Elmo Park - 2-5 PIay,Equipment
Harley Hopkins Park - Warming House
Harley Hopkins Park - Lighting
Hilltop - Picnic Shelter
Interlachen Park - Lighting
Maetzold Field - Play Equipment
Maetzold Field - Pavilion
Burnes Park Warming House & Splash Pad
Cottageville Park - Phase III Improvements
Interlachen Park ^ Portable Hockey Boards
Public Works: Parks Total
Public Works: Streets/Traffic
Residential Street Improvements and Utilities ,
Citywide Concrete Alleys
�
County Road 3
Pedestrian & Bicycle Access,lmprovements
Blake Road Corridor Improvements
Street Overlay Improvements _
Street Sign Management ,
P blic Works• Streets/Traffic Total
05-CIP-P202
08-CIP-P010
08-CIP-P011
08-CIP-P014
93-CIP-P043
13-CIP-P044
13-CIP-P050
13-CIP-P055
13-CIP-P056
13-CIP-P057
13-CIP-P058
93-CIP-P059
13-CIP-P062
13-CIP-P063
14-CIP-P002
9 6-CIP-P002
96-C1P-P003
0�-CIP-S101
01-CIP-S103
01-CIP-S104
13-CIP-SO40
15-CIP-S001
16-CIP-SO41
16-CIP-SO42
40, 000
40,000
40, 000
40,000
50�000 501000
90,000 90,000
50,000 50,000
25, 000
25,000
,, 215,000
25,000 90,000 100,400
n/a
nla
nla
nla
nla
nla
n/a
n/a
nla
nla
nla
nla
n/a
n/a
nla
nla
nla
20,000 20,000
120,000 120, 000
20,000 20,000
120,000
120,000 �00,000
100,000 20, p00
20,000
600,000 600,000
� 50, 000
50,000
30,000 30,000
50,000 54,000
40,000 40,DOC
50,000 50,00(
� 00, 00(
100,000 80, 001
80,000
1, 200, ODi
1,200,000 450,00�
450,000
50, 00
50,000
1570 000 660,000 680,000 750,000 40,000 3,100,00
> >
6 600 000 3,450,000 5,575,000 6�660,000 6,660,000 28,945,0(
nla , � 80,01
�
nla 80,000
. 2,300,000 2,300,Oi
nla
25 000 25,000 25,000 25,000 25,000 125,0
nla � 18, 048, 6
nla 2,648,800 7,949,900 7,449,900 375 000 1,625,0
nla 275,000 300,000 325,000 350,000 ,
20 000 20,000 20,000 20,000 20,000 �oo,c
nla �
9 648 800 11,744,900 13,394,900 7,055,000 9,380,000 51,223,E
> >
u . ..
42 , Thursday, November 17, 24