HRA Agenda Pkt 1-17-17January
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I. CALL TO ORDER
February
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HOPKINS HRA REGULAR MEETING
January 17, 2017
7 p.m.
II. CONSENT AGENDA
CUMMINGS
CAMPBELL
GADD
HALVERSON
KUZNIA
MORNSON
ELVERUM
1. Annual and Five -Year Plan for HRA - Public Hearing
(adopt Resolution 517)
2. Resolution Acceptance and Use of 2017 Capital Funds
(adopt Resolution 518)
Recommendation: approve consent agenda
Board Action:
III. ADJOURNMENT
Board Action:
132�
City of Hopkins
January 12, 2017 HRA Report 2017-01
PUBLIC HEARING
APPROVAL OF HOPKINS HRA ANNUAL AND FIVE-YEAR ACTION PLANS
Proposed Action
Staff recommends approval of the following motion: Adopt Resolution 517, authorizing
approval of PHA Annual Plan and the Five -Year Action Plan, and subsequent submission to
HUD.
Overview
The objective of the Annual and Five -Year Action Plans is to describe the plans for capital
projects over the next five years. The Plans detail the needs and the priorities for upcoming work
and provide estimates for each.
Federal regulations were published regarding the format and timeline for submission of these
plans. The Department of Housing and Urban Development developed the template for all
Housing Authorities to use for electronic submission of the Annual and the Five -Year Action
Plans. We are to submit these plans and additional forms and paperwork following the approval
by the HRA Board.
Supporting Documentation
• Capital Fund Program—Five-Year Action Plan HUD 50075.2
• HRA Resolution 517
Analysis
What type of plan will the Hopkins HRA need to submit?
The Hopkins HRA is required to submit both the updated Annual and Five -Year Action Plans
each year. This year, we made slight changes to the plan from last year to reflect work completed
in 2016. The Five -Year Action plan requires HUD review and approval, prior to the actual
submission of the 2017 Capital Fund Plans.
Alternatives
The HRA Board of Commissioners has the following alternatives available for addressing this
issue:
• Adopt Resolution 517 and approve the Annual and Five -Year Action Plans.
• Continue for additional information.
Stacy Unowsky, Executive Director
Capital Fund Program - Five -Year Action Plan
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
2577-0274
03/31/2015
Part]: Summary
PHA Name : HRA OF HOPKINS, MINNESOTA
Locality (City/County & State)
® Original 5 -Year Plan
❑ Revised 5 -Year Plan (Revision No: )
PHA Number: MN078
Work Statement for
Work Statement for
Work Statement for
Work Statement for
Work Statement for
A.
Development Number and Name
Year 1 2018
Year 2 2019
Year 3 2020
Year 4 2021
Year 5 2022
DOW TOWERS(MN078000001)
$65,00000
$65000M
$65.000.00
565;00000
565,00000
Form HUD -50075.2(4/2008)
Capital Fund Program - Five -Year Action Plan
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
2577-0274
03/31/2015
Part H: Supporting Pages - Physical Needs Work Statements (s)
Work Statement for Year 1 2018
Development Number/Name
General Description of Major Work Categories
Quantity
Estimated Cost
DOW TOWERS (MN078000001)
Apmtwent Dows(Dwelhog Unit -Exterior (1480)-Exteriortbms)
$30,000.00
AC Sle "(Dwelling Unit-ntenor(1480)-Otber)
$20,000.00
O.So Floor&S.w (Non -Dwelling Intenor(1480).Shop)
$6,000.00
Hallway lnt ovemrnts(Non-Dwebing Intenw(1480)-Common Arm Finishm Noo-Dwelting Interior(1480}Common Arca Flooring)
$9,000.00
Sohtael ofEstiot wd Cost
$65,000.00
Form HUD -50075.2(4/2008)
Capital Fund Program - Five -Year Action Plan
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
2577-0274
03/31/2015
Part 11: Supporting Pages - Pbysical Needs Work Statements (s)
Work Statement for Year 2 2019
Development :Number/Name
General Description of Major Work Categories
Quantity
Estimated Cost
DOW TOWERS (.MN078000001)
Buddng Secunty System(Non-Dwelhng Interior (1480)-Secunt))
$15,00000
Kitchen Modemuation(Dw01mg GNt-lntenor(1480}Kitchen CabinctsTwelling Umlnimoro,180}Kitchen Sinks and faucets)
$5000000
Subtotal of Esvma¢d Cost
$65,000.00
Forth HUD -50075.2(4/2008)
Capital Fund Program - Five -Year Action Plan
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
2577-0274
03/31/2015
Part If: Supporting Pages - Physical Needs Work Statements (s)
Work Statement for Year 3 2020
Development Number/Name
General Description of Major Work Categories
Quantity
Estimated Cost
DOW IOWERS (MN0]800DUU I)
Apenmml Doors(Dwelling UnitExtcner (1480}atenor Doors)
$30,00000
AC Slccves(Dwelling Unit-Intenor (1480)-Ot6eq
$20.000.00
Hallway Carper.@ Painung(Non-Dwelling Intenor (1480}Common Area Firvshes,Aon-Dwelling Intenor (1480) -Common Area Floong)
515,000 00
Subtotal of Estimated Cost
$65,000.00
Form HUD -50075.2(4/2008)
Capital Fund Program - Five -Year Action Plan
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
2577-0274
03/31/2015
Part 11: Supporting Pages - Physical Needs Work Statements (s)
Work Statement for Year 4 2021
Development Number/Name
General Description of Major Work Categories
Quantity
Estimated Cost
DOW TOWERS (.MX07800000I)
Kitchen Replacemem(Dwelling Unit-Intenor (I 480)-Floonng (non muene),Dwelling Unit-Interlur (1480}Imenor Doors,Dwelling Udo-
Interior (1480).Kitchen Cabinets,Dwelling Unit-Intenor (1480) -Kitchen Sinks and Faucets)
$65,000.00
Subtotal of Fsnmated Cosi
$65,00000
Form HUD -50075.2(4/2008)
Capital Fund Program - Five -Year Action Plan
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
2577-0274
03/31/2015
Part 11: Supporting Pages - Physical Needs Work Statements (s)
Work Statement for Year 5 2022
Development Number/Name
General Description of Major Work Categories
Quantity
Estimated Cost
DOW TOWERS (MN078000001)
Replace Lever Lock Sem(Dwelling Uri>Extedor (1480)-Fxten or Doon)
$20,00000
Replace Exterior Doors&Windows (Non -Dwelling Exterior (1480) -Doo .Non -Dwelling Exterior (1480) -Windows)
$45,00000
Subtotal ofEstimeed Cost
$65 000.00
Form HUD -50075.2(42008)
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION No. 517
RESOLUTION APPROVING THE HOPKINS HRA FIVE-YEAR PLAN AND ANNUAL
AGENCY PLAN AUTHORIZING THE CHAIRMAN AND EXECUTIVE DIRECTOR
TO EXECUTE THE CERTIFICATIONS NECESSARY FOR SUBMISSION TO HUD
WHEREAS, the Housing and Redevelopment Authority In and For the City of Hopkins,
Minnesota, (the "Authority") operates a low rent public housing program;
WHEREAS, the Authority, as a requirement of the Quality Housing and Work
Responsibility Act of 1998, finds it necessary to implement a five-year agency plan and an
annual agency plan; and,
WHEREAS, the Authority has established a process to address the ongoing capital needs
of Dow Towers and utilize the Capital Funds for these purposes and plan for possible projects
over the next five years by developing the five-year plan.
NOW, THEREFORE, BE IT RESOLVED that the Authority Board of Commissioners
hereby approves the Annual PHA Agency Plan and Five -Year Plan.
Adopted this 17th day of January 2017.
:A
ATTEST:
Stacy Unowsky, Executive Director
Molly Cummings, HRA Board Chair
-4ca
City of Hopkins
January 12, 2017 HRA Report 2017-02
PUBLIC HEARING
2017 CAPITAL FUNDS PROGRAM
Proposed Action
Staff recommends adoption of the following motion: Adopt Resolution 518, authorizing the
HRA Board and Executive Director to accept and use the 2017 Capital Funds.
With approval of this motion, the HRA Board and the Executive Director will implement the
proper planning and procurement process to utilize the estimated $65,000 the HRA will receive
in 2017 Capital Funds from the U.S. Department of Housing and Urban Development.
Overview
The HRA was recently notified of the upcoming availability of the annual Capital Fund Program
for 2017. This year the exact allocation has not yet been determined. We plan to utilize the funds
to support the proposed work at Dow Towers in replacement of the Hot Water Storage Tank,
Makeup Air Exhaust System upgrades and First Floor Carpeting & Painting.
Primary Issues to Consider
• Why do we need to act?
The guidance provided to the Hopkins HRA from the HUD field office indicates that a
resolution accepting and authorizing the use of these funds is now required.
Supporting Information
• HRA Resolution 518
Alternatives
The HRA has the following alternatives regarding this issue:
1. Adopt Resolution 518, approving the action as recommended by staff.
2. Continue for further information.
Stacy Unowsky, Executive Director
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION No. 518
RESOLUTION AUTHORIZING ACCEPTANCE AND USE OF
2017 CAPITAL FUNDS
WHEREAS, the Housing and Redevelopment Authority In and For the City of
Hopkins, Minnesota, (the "Authority") operates a Low Rent Public Housing Program;
and,
WHEREAS, the Authority and the Department of Housing and Urban
Development will enter into a Capital Fund ACC Amendment for Fiscal Year 2017 for
the purpose of carrying out capital activities at Dow Towers.
NOW, THEREFORE, BE IT RESOLVED that the Authority Board of
Commissioners hereby authorizes the Authority to accept an estimated amount of
$65,000 in Capital Fund Program funding and authorizes the use of such funds.
Adopted this 17th day of January 2017.
Molly Cummings, HRA Board Chair
ATTEST:
Stacy Unowsky, Executive Director