VII.1. Approve Award of Contract – Shady Oak Road Landscaping Project; Stadler (CR2017-042)-• . • 1
Proposed Action:
GITY OF
y�PKINs
• '-•• 1 1�
APPROVE AWARD OF CONTRACT
�hady Oak Road Landscaping projec#
Staff recommends adoption of the following motion: Move that Council approve the award of a
contract to Southview Design, Inc. in the amount of $177,116.28 for the construction of
landscape improvements alonq the Shady Oak Road corridor. .
Overview
Bids were opened on February 1, 2017 for the Shady Oak Road landscaping project. The City
of Minnetonka is administering this contract in accordance with the Shady Oak Road
construction cooperative agreement. Contractors bid on a base project plus 5 alternates. Staffs
of both cities would prefer to award the base project plus alternates 1, 3 and 5. Three bids
were received for this project with the base bids +alternatives 1, 3 and 5 bids ranging from
$177,116.28 to $231,238.00. The second low bid was from Hoffman & McNamara Co. at
$202,164.00. �he funding for this work is split between Hennepin County, City of Minnetonka
and City of Hopkins. The City of Hopkins total project cost would be $98,303.22; this includes a
10% contingency. This project was previously bid in September 2016; two bids were received
with the low bid at $271,708. City Council approved preliminary landscaping plans in January
2014. At that time, staff had estimated the city cost, after Hennepin County participation, at
$70,000. Staff is recommending that City Council approve the award. The City of Minnetonka
is anticipating awarding the contract at its February 27, 2017 meeting.
Primarv Issues to Consider
• Project description
• Proposed project funding & schedule
Supportinq Information
Bids Tabulation sheet
• Preliminary Design concepts
• Plan sheet excerpts
Steve Stadler, Public Works Director
Financial Impact: � 98,303.22 Budgeted: Y/N Y Sources: MSA funds
Related Documents (CIP, ERP, etc.):
Notes:
Council Report 2017-042
Page 2
I��ue� to Con�ider �
• Project Description
The project includes various levels of planting within eleven different areas along the Shady
Oak Road corridor — see attached area locator map and plan sheets. Irrigation is included in
the three heavily planted Hopkins neighborhood buffer areas and at the Mainstreet monument
location �
Alternative 1: 2 years of landscape maintenance
Alternative 3: Additional planting along the Shady Oak pond border area
Alternative 5: Irrigation system installation
• Proposed project funding & schedule
The total project budget is as follows:
$177,116.28 — Southview Design Low Bid, including alternates 1, 3& 5
+ $35,185.00 — indirect costs (design, advertising)
+$14,300.00 — 10% City of Hopkins contin�c�ency
$226,601.28 Total project cost
This project funding is as follows:
$118,023.00 — Hennepin County funding
$10,275.06 — City of Minnetonka
$98,303.22 — City of Hopkins
$226,601.28 — Total project cost
The project schedule:
Construction is anticipated to starfi on/about April 24, 2017.
Substantial Construction completion: June 15, 2017
Final Completion: July 1, 2017
f
PROJECT:
CSAH 61 Landscaping and Appurtenant Work
Bid No. 2016-003-ENG
S.A.P. 142-020-047 / S.A.P. 132-020-017 / S.A.P. 027-661-053
OWNER:
City of Minnetonka, MN
WSB PROJECT NO.:
1515-560
BIDS OPENED: Wednesday, February 1, 2017, at 10:00 a.m. Local Time
Bid Add Aiternate Add Alternate Add Alternate Add Alternate Add Alternate
�Contractor Bond (5%) Base Bid No. 1 Totai No. 2 Total No. 3 Total No. 4 Total No. 5 Total Grand Total Bid
_
�; �
1 Southview Design, Inc. X � $14,400.00 $27,000.00 $3,898.53 $4,587.09 $55,020.00 3 � °'
_ v� �
2 Hoffman & McNamara Co. X $123,263.00 $10,878.00 $20,676.00 $4,643.00 $6,580.00 $63,380.00 $229,420.00
� �� �a
3 Urban Companies X $147,518.00 $15,000.00 $30,000.00 $5,420.00 $7,730.00 $63,300.00 � ° � � � .
Engineer's Opinion of Probable Cost $253,444.00
I hereby certify that this is a true and correct tabulation of the bids as received on February 1, 2017.
.
Nicholas Hentges, PE, Project Manager
Denotes corrected figure
K:101515-5601AdminlConsbucUon AdminIREBIDI
1515-560 CST Bid Tab Summary-20170201
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