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VII.1. Approve Award of Contract – Shady Oak Road Landscaping Project; Stadler (CR2017-042)-• . • 1 Proposed Action: GITY OF y�PKINs • '-•• 1 1� APPROVE AWARD OF CONTRACT �hady Oak Road Landscaping projec# Staff recommends adoption of the following motion: Move that Council approve the award of a contract to Southview Design, Inc. in the amount of $177,116.28 for the construction of landscape improvements alonq the Shady Oak Road corridor. . Overview Bids were opened on February 1, 2017 for the Shady Oak Road landscaping project. The City of Minnetonka is administering this contract in accordance with the Shady Oak Road construction cooperative agreement. Contractors bid on a base project plus 5 alternates. Staffs of both cities would prefer to award the base project plus alternates 1, 3 and 5. Three bids were received for this project with the base bids +alternatives 1, 3 and 5 bids ranging from $177,116.28 to $231,238.00. The second low bid was from Hoffman & McNamara Co. at $202,164.00. �he funding for this work is split between Hennepin County, City of Minnetonka and City of Hopkins. The City of Hopkins total project cost would be $98,303.22; this includes a 10% contingency. This project was previously bid in September 2016; two bids were received with the low bid at $271,708. City Council approved preliminary landscaping plans in January 2014. At that time, staff had estimated the city cost, after Hennepin County participation, at $70,000. Staff is recommending that City Council approve the award. The City of Minnetonka is anticipating awarding the contract at its February 27, 2017 meeting. Primarv Issues to Consider • Project description • Proposed project funding & schedule Supportinq Information Bids Tabulation sheet • Preliminary Design concepts • Plan sheet excerpts Steve Stadler, Public Works Director Financial Impact: � 98,303.22 Budgeted: Y/N Y Sources: MSA funds Related Documents (CIP, ERP, etc.): Notes: Council Report 2017-042 Page 2 I��ue� to Con�ider � • Project Description The project includes various levels of planting within eleven different areas along the Shady Oak Road corridor — see attached area locator map and plan sheets. Irrigation is included in the three heavily planted Hopkins neighborhood buffer areas and at the Mainstreet monument location � Alternative 1: 2 years of landscape maintenance Alternative 3: Additional planting along the Shady Oak pond border area Alternative 5: Irrigation system installation • Proposed project funding & schedule The total project budget is as follows: $177,116.28 — Southview Design Low Bid, including alternates 1, 3& 5 + $35,185.00 — indirect costs (design, advertising) +$14,300.00 — 10% City of Hopkins contin�c�ency $226,601.28 Total project cost This project funding is as follows: $118,023.00 — Hennepin County funding $10,275.06 — City of Minnetonka $98,303.22 — City of Hopkins $226,601.28 — Total project cost The project schedule: Construction is anticipated to starfi on/about April 24, 2017. Substantial Construction completion: June 15, 2017 Final Completion: July 1, 2017 f PROJECT: CSAH 61 Landscaping and Appurtenant Work Bid No. 2016-003-ENG S.A.P. 142-020-047 / S.A.P. 132-020-017 / S.A.P. 027-661-053 OWNER: City of Minnetonka, MN WSB PROJECT NO.: 1515-560 BIDS OPENED: Wednesday, February 1, 2017, at 10:00 a.m. Local Time Bid Add Aiternate Add Alternate Add Alternate Add Alternate Add Alternate �Contractor Bond (5%) Base Bid No. 1 Totai No. 2 Total No. 3 Total No. 4 Total No. 5 Total Grand Total Bid _ �; � 1 Southview Design, Inc. X � $14,400.00 $27,000.00 $3,898.53 $4,587.09 $55,020.00 3 � °' _ v� � 2 Hoffman & McNamara Co. X $123,263.00 $10,878.00 $20,676.00 $4,643.00 $6,580.00 $63,380.00 $229,420.00 � �� �a 3 Urban Companies X $147,518.00 $15,000.00 $30,000.00 $5,420.00 $7,730.00 $63,300.00 � ° � � � . Engineer's Opinion of Probable Cost $253,444.00 I hereby certify that this is a true and correct tabulation of the bids as received on February 1, 2017. . 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