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Hopkins Pavilion Project; StadlerTo: Copy: From: Date: Subject: • Honorable Mayor and Members of the City Council Mike Mornson, City Manager Steven J. Stadler, Public Works Director April 6, 2017 Hopkins Pavilion Project . � � . � �_ _ �_ _ � �� A decision on the scope of improvements and proposed funding for a 2018 Pavilion project is needed. At a minimum, the refrigeration plant and arena floor must be replaced in 2018 as the current 27-year old, R-22 Freon system is becoming unreliable with new floor leaks developing every year. In order to be under construction during the off-season for ice in 2018 (March — September 2018) design work must start very soon. If the City wants to provide an enhanced & expanded facility, then it makes sense to include that work with the substantial refrigeration/floor reconstruction. : ._ • • •_ The Hopkins Pavilion is scheduled for construction work in 2018 to replace the existing refrigeration plant, hockey rink floor and boards + other facility repair work. The current 2017-2021 CIP includes about $3 million from the Pavilion Fund to fund this work. The City has been in discussions with Hopkins Youth Hockey Association (HYHA) for several years on how we r�ight improve on the existing facility to better accor�r�odate youth hockey and other users. Proposed Pavilion improvements began as a$10M pr�j�c� funded by �he City, H1�HA and the Hopkins Schooi Distric� to construct an addition for a new ice rink & associated team room spaces, converting the existing ice rink to a year-round turf facility. Currently, the proposed plan is an estimated $5.7 M project which provides an updated r.efrigeration system and an addition to the facility to accommodate additional team room space, warming house area, additional storage, reconfigured lobby & restrooms. Funding for the current project would b►e provided by the City of Hopkins, HYHA and the Hopkins School District. ~ ; � • �. ' � � . � ! • . i ' � � ' ,'� , . • • �. � . • • - • - . - � '� 1/ 11 1 • • - • - . . . �"• • �. • r • -•.- - . • - 1, 1:'. • .•. �•- - '•- Pavilion/Park Building Addition- estimated proiect cost $2,684,�00, project includes: • Remodeled and additional locker room space • Outdoor Rink Ice Resurfacer Garage • Shower rooms • Expanded Pavilion lobby e Remodeled office and concession stand • Park Services Space (warming house) replace the current 50 year old park building o Restroom facilities to service both the Pavilion and the Park • Park utility space Pavilion 2017/2018 CIP- estimated costs $3,�16,000 • Refrigeration System Engineering/Design Fees ($200,000 CIP 2017) • Roof Replacement ($140, 000 C I P 2017) • Restroom/Lobby Floor Improvement ($35,000 CIP 2018) • Overhead Door I mprovement ($65, 000 C I P 2018) � Skate Tile Replacement ($75,000 CIP 2018) • Refrigeration Equip., Arena Floor, Dasher Bd Repl ($2,400,000 CIP 2018) • Entry and Lobby Door Replacement ($25,000 CIP 2018) • Paint Exterior Building ($28,000 Clf' 2018) • Painting the Arena Ceiling and Bar Joist ($48,000 CIP 2018) Costs $2,684,000 Pavilion Addition/ Park Building Replacement $3,016,000 Capital Im�rover^nent Projects $5,700,000 Total cost Funding . $1, 0�0, 004 HYHA contribution $1, 000, 000 Hopkins School District contribution $600,000 Park Fund $3,100, 000 Tax Ab�tement Bonds ($403, 000 2017 C I P& 2, 676, 000 2018 C I P) If a Mi ht Ducks Grant is awarded to the cit the cit 's contribution could be lowered by $400, 000� $5,700,000 Total funds Detailed Proiect Funding . The HYHA has committed $1 M to the Pavilion improvement project and the Hopkins School District is considering a$1 M contribution to the project. We should know the ' • • , • • , ! � a � ! • • j • " . . � , .. • • • ,� •. ��. ��_� The HYHA $1 M contribution would not be without risk to the city. HYHA has received approval for a$1 M loan from Anchor Bank; however, the City would have to guarantee $600,000 of the loan. Another option regarding the HYHA $1 M contribution would be forthe Cityto finance the entire $1M and work out a 10-year repayment plan. Attachment 1 is a memo from the City's bond counsel which includes three options available to the City to support the $1 M in debt to be taken on by the HYHA. �ption 3 is the bond counsel-recommended option. With this option the City would secure $600,000 of the HYHA debt via tax abatement, the abatement would go uncollected as long as the HYHA makes its debt payments to the bank. With this project and our projected $3.3M -$3.7M cost (depending on $0.4M Mighty Ducks grant} + securing the HYHA contribution + anticipated bonding for other 2018 capital work, the City would stay under our committed $10M bonding limit for 2018. Proiect Schedule April 2017: determine project scope . May 2017: City Council approve design services agreement June — September 2017: Design underway Septer�ber 2017: Apply for Mighty Ducks grant October 2017: Advertise project November 2017: Award contract March — Septernber 2018: Construction Benefits of the improved/expanded Hopkins Pavilion Central Park and the Pavilion go well be�iust providing,for softball and ice hockey e The proposed project would give the Pavilion a new fresh look inside and out o Replacement of the refrigeration system and dasher boards along with painting the interior of the arena and all the other improvements will revitalize hockey and skating programs at the Pavilion • Larger and nicer restrooms for not only Pavilion users but also park users. • Larger warming house area with better viewing of the outdoor and free skate rinks. The current park building has no windows for viewing either of the rinks. • Access to concessions and vending for community members using the park for any activity. Dutdoor skaters and park users would have access to the vending machines and concession stand. � � �, � . � , �., �: . � • . . • ,• � � �: - ,, � � • , - f ; � � .; � � � • � .; , •' . � " • Access to shower rooms for any pavilion or park user. Indoor and outdoor activity participants would have the ability to use one of the three shower rooms included in the project. • The added ice resurfacer garage space proposed as part of the project would allow staff better access to the resurfacer and enable staff to resurface the outdoor rinks more frequently - staff would be able to resurface the rink on scheduled intervals and during high periods of use. • Better supervision at the new warming house space - current Pavilion staff would be able to supervise the area. Currently, warming house staff alternates between different rinks. • Currently, the Pavilion has four small team rooms; the upgrade plan includes the construction and remodel of the four team rooms to create five larger team rooms. Two team rooms are often needed to accommodate space for all players to dress. A fifth team room would provide female players with a separate space. • The proposed project would update the park utilities located currently in the park building. Current electrical panels and controls need to be updated, along with the irrigation system controls. • Potential rental spaces may be available for community use. The new warming house area has the potential to be marketed as a space the community can reserve and use for events. • If shower roor�ns become avail�ble the P��eilion could attract additional rentals. Ice rental groups have chosen not to use the Pavilion due to the lack of shower facilities. -� see attached list of 2016 Pavilion & Central Park activities .._ .. � . . �- _ . - - •. -- - The Hopkins School District owns property north of the Pavilion, from about the center of the current outdoor hockey rink to the north edge of the parking lot — see attached aerial map. The City has a 30-year recreational easement and parking easement over this property. There is a 180-day notice termination clause to the grantor (Hopkins School District). Th� opkins �chool istri�t up�rinfi�ndent has �t�te that � is illing to rotect � City's future recreational & parking use of this property as a�ondition of the City undertaking the Pavilion Upgrade project. New Pavilion long-term lease to Hopkins School District The City is currently negotiating the terms of a 10-year lease with the School District for their use of the mezzanine area for its special education programs. The City has offered a discounted lease rate as a condition of the School Distric�'s $1 M contribution towards the Pavilion Upgrade project. The proposed lease rate that �ccompanies a$1 M project contribution is $51,550/year. See attached floorplan diagram showing the lease areas. Attachments: 1. Bond Counsel financing memo 2. HYHA letter — March 28, 2017 3. Hopkins Public Schools memo — March 29, 2017 4. Anchor Bank Loan proposal — March 6, 2017 — 3 pages 5. Pavilion exp�nsion concept plans — 2 pages 6. School District property boundaries aerial plan 7. School District mezzanine lease areas 8. List of Pavilion/Central Park activities rry "-�,.. ,�"� ���: �•; 1� �, .y�., ..�- '�. � .O. `�' I _C' _.�1 :,r :� . tl, � _ "�.. _ s. , , ., . �. , y . < . � � � � . > _ . ., . , . ,. _ . . . � » . . , . . , . . .. ,. >..r , . . " - , ,. _ . 1 ' n ., . . . . . _ . ` �,. � .. . :� Steve and ! spo�ce las� o�veelc by phane. Steve provided me with ail af the contracts an�1 tax-ex�mpiion � information for the h�cicey association. We are in the process af reviewing t�iis infermation to � d�ter�nine ho�v much, if �ny, of the bonding�or improvementsfiothe hock�y pavili�n would n�ed t� be done with �axabfe �onds versus tax-exempt bonds. If the City chooses to suppor� the d-ebt taken on- by the hocl<ey assaciation fior its r�quired $�.,oao,�OC} coniributian, the City cauld do it. `ih� City has the follovving options: � '� � s. _. ; � Incorpora�te the $�.,�q�,000 assn�ia�ion contribuiian into �he �ity's genera( obl�gation debt and enter inta a loan agreemen� with the hocicey association ta repay,the ;�1,000,0�� with interest (the City .�nrould be at risk here sinc� �the associa�ion could pledge revenues but has no other securi�ty to offer}; �. � Incorporate �he $G00,000 association c�n�ribution into the City's general abligation de�t and enter inta a loan agreement with the hocicey association to repay the $60�,�00 with interest �association would barrow the other $4C��,0�� firom the bank} (th��is wauld provide less rislc to the City but �he b�nk �nrould tal<e a first priority security interest in the association's revenues}; •. Gity does not bond at al( and ins�ead requires association ta go thraugh the bank for the full � � . j . . . $�.,a04,0a�. The C�ty could secure �6�0,��0� of �he �ssociation s obl�gaiions by approving an abatement of �500,0�0. Again, some type of Ioan agreement would need to be entered into between City and association. Th� abatemen� could go uncollected as long as �he assoeiation pays its debts �the bank may have a problem with a significant lag in payment after default} or the City cot�ld col.lect the firs� year of abatement and hold that in escrow in case the association defaults. These d�taiis would need to be worked out �vith the banlc. I've faund nothing in the City's �harter that would prohibi� any of the above options. One caveat -�hese ideas all increase the City's abatement amoun�s and I understand from Stacie tha�t the City may have other projec�s i� vvants tr� use your �b�tement �or. Please note, fihe tax-exempt bonds issued for th� hoc!{ey p�vili�n improvernen�s wi(I need to be issued as qualified 5��.{c}�3} bands, in arderforthe use of �h�e facility by the hockey assaciation �which is a 5�1�c)�3) organization} to be considere� a good use. �ulie Eddington Kenn�dy & Graven, Char�ered �7U lJ. S. Bank Plaza ... . � . �� ,i,o . .�: . _ ..n:r• . . . �., � - .7�. �t. ^c <. .,r r.�.,�. ..r. . x.. .�c�. r 8 r . ti�. �'k v� .,r' � 2.. L� _ �,: F . C�.� � '.l k� •F t. ..l ••� .f. ��. .4 ..E. �'S � �.... �.5. � k 1: �. ✓c..ej.- .!'. �`.'fw t.sA. K'4;.: ..S�,u: .? .,5.. � ��''86`' �Y.. ,p�' �' :'f � w�, .i� .. � s " �i, �y. ;: r:� .� �y� y .,, �s � ir F 'V:.� '�'- w6�t� .. .h. �'��,. e �'.: . h.-.. . F '�c � � � "� '� *,.'4 .. L . � G, k YS.. .� "! t o . Y� . '�i' ."t^` i. e•1' . � r e.,6. • 'Y . �...'2x`? � , �i .< ur . ".,>.: s. .>' .� � � p �q D ' C. 7?� C���� .*48: `r� . 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S . . .... .... ... ,. ..- ........ ....... . ..,., .. < ;� �.., � ... . ,. . _.. �.,-.... . ._ ' ., .. .: .. .� .... .'.,e. .w: k.:... . ... . .d..d.,...a... :...� i. ..v. . .. ..... . . ..... . )..�. . �., . : ...�.. , . .^-N. - �.V... . . Y....'., . .. .. ..,� �., .. ... .-., . � - ...�.. . -..:, , . �. ... �. ._....,�. .. .�.. - ,. ..;....{.......v.... ....: ,... .. ... ... , a. . .. . .. _ .. . ' � �'IarCh 2$, ?��� l�'Iike 1�1or�s��1, ��t�r Ma��a�er �l�j O� ���'3�1�35 � � � � �1r5� ��'��� �4t1�}7 �ap�ins. h�'i� � �343 Dear l��r. 1'�I��•��son: ���vrite to fo1la��v u� on ��l�r �Ianua�J 2, 2� I 7 l�ft�r, ��tl�erein I ind�cated th�.t �opkrns Yout�� Hoc�.��� A.ssaciat�t��� inte��ds to c�ntr�bute $1,��0,��4 to��ard the Pavilion r�model projec�. That con�intze� t� be aur int�ntia�� ��at ��ve l�ave n�t b��n able to ob�ain an u�zse�ured loa�. I� �s �ny un�ierstandin� �h�t the �ity is bein� asked to �uara�zte� $��0,00� af tl�e lo�.n �Trth �.ncho� Banl�, and t��at �aur Cou���i� will b� dis�ussing this at an upc�r�lin� ���eetin�. .�.11 af a���� pl�.�rers either Ii��e o�• at�end school ti�vithi�� the baunds of t�l� Hopkins Schoc�l I3istrict. t�ur pa�-t�c�pati�on i��forrn.at�on far th� past 5 seasons is as �olla��s. �e�.son�,�-----..-----Re,�ist�red PI�T�rs__ _ Plav�ers L1�ir� II1_��tJ�it111S 2� 12-13 ? 67 6Q 201 � -14 284 b2 ?O1�-15 275 �� �O15-Ib ?91 �� �OT6-�7 3�2 �l �Y�� `�Tou�d li�e to �art��r ���th tl-�e �'�t� ar� this p�•c�j��t. I look for�vard t� hearin� f� om ��u. Sincerel�, , � �� �1 Proh�o�sk�r� Se�ret�ry �12�387-$�b1 � � � � ���� �,�4��� �.�� �,�..�: �,��-� �op����ns Youth Hoc�ey Assc�ci�tic�r�, �.C�. Ba� 117, I�ap�ins, M�1 5534� PUBLIC SCHOOLS March 29, 2017 � Mike Mornson, City Manager City of Hopkins 1010 First Street South Hopkins, MN 55343 Dear Mr. Mornson: I am writing to follow up with the many meetings we have had about the Ice Arena improvements. John Toop and I will be bringing forward to the Hopkins School Board the recommendation of providing $1,000,000 to the Ice Arena improvements. We offer this to continue the strong partnership we have with the City of Hopkins and to improve the ice arena for Hopkins hockey fans, players, and opponents. The School Boa rd is slated to d iscuss th is on Apri I 4, 2017 i n a work session and approve the expenditure at a Board meeting on April 18, 2017. Respectfully Submitted John W. Schultz, Ph. D. Superintendent Excellence. Every School. Every Student. Every Day. 1 �� � � � � ` ��` ,,, Proposal 5ummary of Terms and Conditions Hopkins Youth Hockey Association Ma rch 6, 2017 The purpose of this proposal is to provide for discussion purposes only, an indicative summary of the basic terms and conditions upon which Anchor Bank, N.A. (�ender} may be willing to consider financing for the renovation and remodel of the Hopkins Pavilion. The financing facility has not been approved by Anchor Bank, N.A. and this letter is not a commitment, an obligation, or an agreement ta provide financing. This letter serves as an outline providing the basis for further discussion and negotiation. TERMS and CONDITIONS Lender/Bank Anchor Bank, N.A. Borrower Hopkins Youth Hockey Association (HYHA) Purpose For the renovation and remodel of the Hopkins Pavilion (Project), in conjunction with the City of Hopkins Note Type Term Amount Up to $1,000,000 Te rm 14 Yea rs Amortization 10 Years Interest Rate Years 1-5 Fixed at 5-yr LIBOR Swap + 310 basis points . Today's rate 5.23% Ye a rs 6-10 Repriced & Fixed a� 5-yr LIBOR Swap + 310 basis points Payments Monthly principal and interest payments for the duration of the Note � � Prepayment 1. There wiil be no prepayment fee if the loan is reduced by general operations, grants or capital campaign contributions. 2. I� the note'is refiinanced wi�h another par�y in the first � years fihere will be a 1% prepayment fee on the refinanced amount. Origination .50% . Fee Security All Business Assets T �� �� � � •' � '�, � � �' ,:, ��%'' �- '� � � � � �� � � � '`� � � � +� � �� �� Guarantor 1. City ofi Hopkins to provide a Guarantee of Construction Completion. 2. City of Hopkins to provide either a$600,000 Corporate Guarantee or $600,000 Letter of Credit until Construc�ion Completion, HYHA has taken occupancy under its new lease, or when the Note balance is reduced to $400,00�, whichever is later. C�IVDITIONS PRECEDENT 1) Satisfactory review of the project costs, sworn construction s�atement and sources and uses of the Project. 2) Satisfiactory review of the construction disbursement process. GE(UERAL CONDITIORIS 1) Lease between Borrower and City of Hopkins shall have a minimum 10-year term. 2) Proceeds of the Note shall be deposited into an account at closing with Bank or with City of Hopkins. Upon completion of the Project, any loan proceeds not used for the Project shall be applied as a principal payment to the Note. 3� Borrower's funds to be disbursed afiter City of Hopkins' equity contribution estimated at $4,000,000 - $4,300,400, 4) City of Hopkins to notify Bank prior to Borrower's first construction contribution, ensuring the Project is in balance. 5) Borrower to maintain its main operating account with Bank during the life of the Note. 6} All legal and others costs and expenses of the Borrower and Bank relating to the negotiations and closing ofi the financing are to be paid by the Borrower. C4VENANTS 1) Borrower shall maintain a minimum debt service coverage ratio of 1.00: 1.00 measured each year-end. DSCR defined as: Chan�e in Unrestricted Net Assets + Depreciation + Amortization + Interest Expense Scheduled Principal Payrnents + Interest Expense 2� An excess cash flow recapture covenant to be determined based on excess cash flows of Borrower (including net profits from charitable gaming, as permi�ted by statute). REPORTING REQUIREMENTS 1j Borrower's internally prepared financial statements shall be provided to Bank not more than 60 days after each fiscal year-end. 2) Borrower's �Lawful Gambling Fund of Hopkins Youth Hockey Association) audit shal! be provided to Bank not more than 60 days after each fiscal year-end. 3) Upon Request � � � � Thank you for discussing your fiinancing needs with Anchor Bank. If you hav� any questions regarding this proposal letier, please contact me at 952.476.7875. Sincere(y, �e�� .�. �'�u,r� Kelly L. Elkin Senior Vice President Nonprofit Banking APPR4V�4L AND ACCEPTANCE � If the terms and conditions of this proposal letter are acceptable, please return one signed copy of this letter. The Lender also reserves the right to terminate this proposal if there is a material adverse change in the Borrower's financial condition or business operation. The proposal is subject to the execution of documentation acceptable to the Lender. This letter is not assignable by operation of law or otherwise without prior written permission of the Lender. This letter is not to be relied on by any third party. The contents ofi this letter supersede all prior oral or written correspondence. Borrower is also agreeing that, by accepting this proposal, the Lender may act on this acceptance to initiate other services Lender may incur ir� the pursuit of completion of the loan, regardless of wheth�r the loan is closed or not. Payment of and/or reimbursement for these expenses shal) be due and payable upon delivery of invoice by �ender to Borrower. I, the undersigned, do hereby accept the loan proposal summarized above along with the accompanying terms and conditions. Accepted this day of , 2017. �()IRRC)WER: Hopkins Youth Hockey Association By• , . Name: Its: .............. . _.... � -n_._.. -rr -• -----•-r. - ----- ---- - - - - - � , , . .r � � � �� �� . _. . �s.: r — � I ---- . . ''r.'��'V;�. � : �� . . '•x• Y��.,,� . � ' � , . . . . . I I -:i ' �� � } . ' �a , �- �— _ -� _ , , �,_� __ I �' ' �?.F`,��.�"�'' �', +�������''�' D- _. _ .... ... � + .�� � �, !, � f' . +� �� �az�?"�,��,1,y,� �',�� ' ^€�. �.� f^ ,� ' - _ __ ,:��� i �'.�r,!��'1 k�' �pp? ;�r "` . m .... 4�! r:�i� 4 �t• i'' R. - �..�.t ; ;�'����.�� . . I F � � I . s_ :j4 � . � � �'�'' t 1 �%� � 1; :+ •� �;• t,��t�+U�� 7"fyrA�iii'�: ` �'� 'i ' .� . . . x . 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