VII.2. Agreement for Professional Service – 2040 Comprehensive Plan Update: Cultivate Hopkins; Lindahl (Memo)
MEMO
To: Honorable Mayor and City Council
From: Jason Lindahl, AICP
Date: June 6, 2017
Subject: Agreement for Professional Service - 2040 Comprehensive Plan Update:
Cultivate Hopkins
Proposed Action:
Motion to approve the Agreement for Professional Services – 2040 Comprehensive Plan Update
City of Hopkins, Minnesota, between the City of Hopkins and Bolton & Menk, Inc.
Overview
Staff has completed our evaluation of the responses to our request for consultant services to
assist the City with updating the Comprehensive Plan – Cultivate Hopkins. In response to our
request, the City received six proposals from both Minnesota and out-of-state firms. Each
proposal was reviewed and scored by staff. The consultants with the top two scores were
invited to interview with City staff from Administration, Engineering and Planning and
Economic Development departments. As a result of this process, staff recommends the City
Council approve the attached Agreement for Professional Services with Bolton & Menk, Inc.
These services are necessary to assist the City with updating the Comprehensive Plan as required
by state law. The attached agreement includes a customized work plan designed to deliver a
forward-thinking and innovative document that meets both Metropolitan Council requirements
and the City’s goals for the plan to connect process to outcome, be values driven, collaborative,
thematic-based, and take full advantage of technology.
The project will begin in June and is scheduled to be completed by December 31, 2018, at a total
cost of $164,629. Of this total, $116,431 is allocated to Planning and Economic Development
while $47,769 is allocated to Public Works. In 2017, Planning and Economic Development has
budgeted $95,460. The remaining $20,971 represents optional items the City may choose to
fund in 2018. Public Works has budgeted all of their portion for 2017.
During the meeting, City staff will review the work plan and introduce staff from Bolton &
Menk. Both City and Bolton & Menk staff will be available to respond to questions or
comments.
Attachments
• Agreement for Professional Services – 2040 Comprehensive Plan Update City of Hopkins,
Minnesota
• Cultivate Hopkins Work Plan
• Detailed Cost Estimates
____________________________
Jason Lindahl, AICP, City Planner
City of Hopkins 2017 Agreement (Modified from 2004 Standard Form) VER. 5/21/2015
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AGREEMENT FOR PROFESSIONAL SERVICES
2040 COMPREHENSIVE PLAN UPDATE
CITY OF HOPKINS, MINNESOTA
This Agreement, made this 6th day of June, 2017, by and between CITY OF HOPKINS, 1010 1st Street
South, Hopkins, MN 55343, hereinafter referred to as CLIENT, and BOLTON & MENK, INC., 12224
Nicollet Avenue, Burnsville, MN 55337, hereinafter referred to as CONSULTANT.
WITNESS, whereas the CLIENT requires professional services in conjunction with its 2040
Comprehensive Plan Update and whereas the CONSULTANT agrees to furnish the various professional
services required by the CLIENT.
NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties hereto,
it is agreed:
SECTION I - CONSULTANT'S SERVICES
A. The CONSULTANT agrees to perform the various Basic Services in connection with the proposed
project as described in Exhibit I, Cultivate Hopkins Work Plan.
B. Upon mutual agreement of the parties hereto, Additional Services may be authorized as described
in Exhibit I or as described in Paragraph IV.B.
SECTION II - THE CLIENT'S RESPONSIBILITIES
A. The CLIENT shall promptly compensate the CONSULTANT in accordance with Section III of this
Agreement.
B. The CLIENT shall place any and all information related to the project in its custody at the disposal
of the CONSULTANT for its use. Such information shall include but shall not be limited boundary
surveys, topographic surveys, preliminary sketch plan layouts, building plans, soil surveys,
abstracts, deed descriptions, tile maps and layouts, aerial photos, utility agreements, environmental
reviews, and zoning limitations. The CONSULTANT may rely upon the accuracy and sufficiency
of all such information in performing services unless otherwise instructed, in writing, by CLIENT.
This obligation shall not include information that is classified as private or confidential under the
Minnesota Government Data Practices Act (MGDPA), unless access to such information is
essential to the CONSULTANT’s scope of services, in which case the CLIENT shall establish in
writing, and CONSULTANT shall comply with, any conditions governing access to and use of
such private or confidential information.
C. The CLIENT will guarantee access to and make all provisions for entry upon both public and
private portions of the project and pertinent adjoining properties.
D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT observes or
otherwise becomes aware of any defect in the proposed project.
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E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with respect to
services to be rendered under this Agreement. Said representative shall have the authority to
transmit instructions, receive instructions, receive information, interpret and define the CLIENT'S
policies with respect to the project and CONSULTANT'S services.
F. The CLIENT shall provide such legal, accounting, independent cost estimating and insurance
counseling services as may be required for completion of the consultant services described in this
agreement.
G. The CLIENT will obtain any and all regulatory permits required for the proper and legal execution
of the project.
H. The CLIENT will hire, when requested by the CONSULTANT, an independent test company to
perform laboratory and material testing services, and soil investigation that can be justified for the
proper design and construction of the project. The CONSULTANT shall assist the CLIENT in
selecting a testing company. Payment for testing services shall be made directly to the testing
company by the CLIENT and is not part of this Agreement.
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SECTION III - COMPENSATION FOR SERVICES
A. FEES.
1. The CLIENT will compensate the CONSULTANT in accordance with the following schedule
of fees for the time spent in performance of Agreement services.
Schedule of Fees
Classification Hourly Rates
Sr. Principal Engineer/Surveyor $170-250
Sr. Project Manager - Principal Engineer/Surveyor/GIS/LA $127-180
Senior Transportation/Aviation Planner $125-175
Project Manager (Inc. Landscape Architect and GIS) $106-170
Project/Design Engineer/Planner/Landscape Architect $52-170
Specialist (Nat. Resources; GIS; Traffic; Graphics; Other) $47-140
Administrative Support & Clerical $29-110
Structural/Electrical/Mechanical/Architect $120-
215
CAD/Computer Usage No Charge
Routine Photo Copying/Reproduction No Charge
Routine Office Supplies No Charge
Field Supplies/Survey Stakes & Equipment No Charge
Mileage No
Charge
1No separate charges will be made for GPS or robotic total stations on Bolton & Menk, Inc. survey assignments; the
cost of this equipment is included in the rates for Survey Technicians.
2. The total cost for the services itemized under Section I.A is estimated to be $164,629 for the
scope of work identified. Itemization of this cost is as shown in the attached DETAILED COST
ESTIMATE and PROJECT FEES tables, attached hereto as Exhibit II.
3. In addition to the foregoing, CONSULTANT shall be reimbursed at cost plus an overhead fee
(not-to-exceed 10%) for the following Direct Expenses when incurred in the performance of the
work.
a. CLIENT approved outside (facilities not owned by CONSULTANT) computer services.
b. CLIENT approved outside professional and technical services.
c. Outside reproduction and reprographic charges.
d. Expendable field supplies and special field equipment rental.
e. Other costs for such additional items and services that the CLIENT may require the
CONSULTANT to provide to fulfill the terms of this Agreement.
4. Additional services as outlined in Section I.B will vary depending upon project conditions and
will be billed on an hourly basis at the rate described in Section III.A.1.
5. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals not
more often than monthly at the herein rates. Itemized invoices identifying all work completed
shall be submitted to the CLIENT by CONSULTANT and paid in the same manner as other
claims made to the CLIENT.
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SECTION IV - GENERAL
A. STANDARD OF CARE
Professional services provided under this Agreement will be conducted in a manner consistent with
that level of care and skill ordinarily exercised by members of the Consultant's profession currently
practicing under similar conditions. No warranty, express or implied, is made.
B. CHANGE IN PROJECT SCOPE
In the event the CLIENT changes or is required to change the scope of the project from that
described in Section I and/or the applicable addendum, and such changes require Additional
Services by the CONSULTANT, the CONSULTANT shall be entitled to additional compensation
at the applicable hourly rates. The CONSULTANT shall give notice to the CLIENT of any
Additional Services prior to furnishing such additional services and the CLIENT must approve any
Additional Services in writing. The CLIENT may request an estimate of additional cost from the
CONSULTANT, and upon receipt of the request, the CONSULTANT shall furnish such, prior to
authorization of the changed scope of work.
C. INDEPENDENT CONTRACTOR
The CONSULTANT shall at all times be deemed an independent contractor. The CONSULTANT
is not to be deemed an employee or agent of the CLIENT and has no authority to make any binding
commitments or obligations on behalf of the CLIENT except to the extent expressly provided
herein. All services provided by the CONSULTANT pursuant to this Agreement shall be provided
on an independent contractor basis and not as an employee of the CLIENT for any purpose
including, but not limited to, income tax withholding, workers' compensation, unemployment
compensation, FICA taxes, liability for torts, and eligibility for employee benefits.
D. LIMITATION OF LIABILITY
CONSULTANT shall indemnify, defend, and hold harmless CLIENT and its officials, agents and
employees from any loss, claim, liability, and expense (including reasonable attorneys’ fees and
expenses of litigation) arising from, or based in the whole, or in any part, on any negligent act or
omission by CONSULTANT’S employees, agents, or subconsultants. In no event shall CLIENT
be liable to CONSULTANT for consequential, incidental, indirect, special, or punitive damages.
CLIENT shall indemnify, defend, and hold harmless CONSULTANT and its employees from any
loss, claim, liability, and expense (including reasonable attorneys’ fees and expenses of litigation)
arising from, or based in the whole, or in any part, on any negligent act or omission by CLIENT’S
employees, agents, or consultants. In no event shall CONSULTANT be liable to CLIENT for
consequential, incidental, indirect, special, or punitive damages.
Nothing contained in this Agreement shall be construed as a limitation on or waiver of any
immunities or limitations on liability otherwise available to the CLIENT. Nothing contained in this
Agreement shall create a contractual relationship with or a cause of action in favor of a third party
against either the CLIENT or the CONSULTANT. The CONSULTANT'S services under this
Agreement are being performed solely for the CLIENT'S benefit, and no other entity shall have any
claim against the CONSULTANT because of this Agreement or the performance or
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nonperformance of services provided hereunder. The CLIENT agrees to include a provision in all
contracts with contractors and other entities involved in this project to carry out the intent of the
paragraph.
E. INSURANCE
1. The CONSULTANT agrees to maintain, at CONSULTANT’S expense a commercial general
liability and excess umbrella general liability insurance policy or policies insuring CONSULTANT
against claims for bodily injury, death or property damage arising out of CONSULTANT’S general
business activities. The general liability coverage shall provide limits of not less than $2,000,000
per occurrence and not less than $2,000,000 general aggregate. Coverage shall include Premises
and Operations Bodily Injury and Property Damage; Personal and Advertising Injury; Blanket
Contractual Liability; Products and Completed Operations Liability.
2. The CONSULTANT also agrees to maintain, at CONSULTANT’S expense, a single limit or
combined limit automobile liability insurance and excess umbrella liability policy or policies
insuring owned, non-owned and hired vehicles used by CONSULTANT under this Agreement.
The automobile liability coverages shall provide limits of not less than $1,000,000 per accident for
property damage, $2,000,000 for bodily injuries, death and damages to any one person and
$2,000,000 for total bodily injury, death and damage claims arising from one accident.
3. CLIENT shall be named Additional Insured for the above liability policies.
4. The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory worker's
compensation coverage together with Coverage B, Employer’s Liability limits of not less than
$500,000 for Bodily Injury by Disease per employee, $500,000.00 for Bodily Injury by Disease
aggregate and $500,000 for Bodily Injury by Accident.
5. During the period of design and construction of the project, the CONSULTANT also agrees to
maintain, at CONSULTANT’S expense, Professional Liability Insurance coverage insuring
CONSULTANT against damages for legal liability arising from an error, omission or negligent act
in the performance of professional services required by this agreement. The professional liability
insurance coverage shall provide limits of not less than $2,000,000 per claim and an annual
aggregate of not less than $2,000,000 on a claims-made basis.
6. Prior to commencement of this Agreement, the CONSULTANT will provide the CLIENT with
certificates of insurance, showing evidence of required coverages. All policies of insurance shall
contain a provision or endorsement that the coverage afforded will not be canceled or reduced in
limits by endorsement for any reason except non-payment of premium, until at least 30 days’ prior
written notice has been given to the CLIENT, and at least 10 days’ prior written notice in the case
of non-payment of premium.
F. OPINIONS OR ESTIMATES OF CONSTRUCTION COST
Where provided by the CONSULTANT as part of Exhibit I or otherwise, opinions or estimates of
construction cost will generally be based upon public construction cost information. Since the
CONSULTANT has no control over the cost of labor, materials, competitive bidding process,
weather conditions and other factors affecting the cost of construction, all cost estimates are
opinions for general information of the CLIENT and the CONSULTANT does not warrant or
guarantee the accuracy of construction cost opinions or estimates. The CLIENT acknowledges that
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costs for project financing should be based upon contracted construction costs with appropriate
contingencies.
G. CONSTRUCTION SERVICES
It is agreed that the CONSULTANT and its representatives shall not be responsible for the means,
methods, techniques, schedules or procedures of construction selected by the contractor or the
safety precautions or programs incident to the work of the contractor.
H. USE OF ELECTRONIC/DIGITAL DATA
Because of the potential instability of electronic/digital data and susceptibility to unauthorized
changes, copies of documents that may be relied upon by CLIENT are limited to the printed copies
(also known as hard copies) that are signed or sealed by CONSULTANT. Except for
electronic/digital data which is specifically identified as a project deliverable by this
AGREEMENT or except as otherwise explicitly provided in this AGREEMENT, all
electronic/digital data developed by the CONSULTANT as part of the PROJECT is acknowledged
to be an internal working document for the CONSULTANT’S purposes solely and any such
information provided to the CLIENT shall be on an “AS IS” basis strictly for the convenience of
the CLIENT without any warranties of any kind. As such, the CLIENT is advised and
acknowledges that use of such information may require substantial modification and independent
verification by the CLIENT (or its designees). Provision of electronic/digital data, whether
required by this Agreement or provided as a convenience to the Client, does not include any license
of software or other systems necessary to read, use or reproduce the information. It is the
responsibility of the CLIENT to verify compatibility with its system and long-term stability of
media. CLIENT shall indemnify and hold harmless CONSULTANT and its Subconsultants from
all claims, damages, losses, and expenses, including attorneys' fees arising out of or resulting from
third party use or any adaptation or distribution of electronic/digital data provided under this
AGREEMENT, unless such third party use and adaptation or distribution is explicitly authorized by
this AGREEMENT.
I. DATA PRACTICES
All data collected, created, received, maintained, or disseminated, or used for any purposes in the
course of the CONSULTANT’S performance of the Agreement is governed by the Minnesota
Government Data Practices Act, Minnesota Statutes Section 13.01, et seq. or any other applicable
state statutes and state rules adopted to implement the Act, as well as state statutes and federal
regulations on data privacy. The Consultant agrees to abide by these statutes, rules and regulations
and as they may be amended. In the event the CONSULTANT receives a request to release data, it
shall notify CLIENT as soon as practical. The CLIENT will give instructions concerning release of
data to requesting party and CONSULTANT will be reimbursed as Additional Services by CLIENT
for its reasonable expenses in complying with the request.
J. PERIOD OF AGREEMENT
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This Agreement will remain in effect for the longer of a period of two years or such other explicitly
identified completion period, after which time the Agreement may be extended upon mutual
agreement of both parties.
K. PAYMENTS
If CLIENT fails to make any payment due CONSULTANT for services and expenses within 60
days after date of the CONSULTANT'S itemized invoice, a service charge of one and one-half
percent (1.5%) per month or the maximum rate permitted by law, whichever is less, will be charged
on any unpaid balance. In addition, after giving seven days' written notice to CLIENT,
CONSULTANT may, without waiving any claim or right against the CLIENT and without
incurring liability whatsoever to the CLIENT, suspend services and withhold project deliverables
due under this Agreement until CONSULTANT has been paid in full all amounts due for services,
expenses and charges.
L. TERMINATION
This Agreement may be terminated by the CLIENT for any reason or for convenience by the
CLIENT upon seven days’ written notice. The CONSULTANT may only terminate for non-
payment by CLIENT upon CLIENT’s failure to cure upon 30 days’ written notice.
M. CONTINGENT FEE
The CONSULTANT warrants that it has not employed or retained any company or person, other
than a bona fide employee working solely for the CONSULTANT to solicit or secure this Contract,
and that it has not paid or agreed to pay any company or person, other than a bona fide employee,
any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or
resulting from award or making of this Agreement.
N. NON-DISCRIMINATION
The provisions of any applicable law or ordinance relating to civil rights and discrimination shall be
considered part of this Agreement as if fully set forth herein.
The CONSULTANT is an Equal Opportunity Employer and it is the policy of the
CONSULTANT that all employees, persons seeking employment, subcontractors, subconsultants
and vendors are treated without regard to their race, religion, sex, color, national origin, disability,
age, sexual orientation, marital status, public assistance status or any other characteristic protected
by federal, state or local law.
O. CONTROLLING LAW
This Agreement is to be governed by the law of the State of Minnesota.
P. DISPUTE RESOLUTION
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CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith for a
period of 30 days from the date of notice of dispute prior to proceeding to formal dispute resolution
or exercising their rights under law.
Q. SURVIVAL
All obligations, representations and provisions made in or given in Section IV of this Agreement
will survive the completion of all services of the CONSULTANT under this Agreement or the
termination of this Agreement for any reason.
R. SEVERABILITY
Any provision or part of the Agreement held to be void or unenforceable under any law or
regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and
binding upon CLIENT and CONSULTANT, who agree that the Agreement shall be reformed to
replace such stricken provision or part thereof with a valid and enforceable provision that comes as
close as possible to expressing the intention of the stricken provision.
S. AUDIT DISCLOSURE
The CONSULTANT must allow the CLIENT, or its duly authorized agents, and the state auditor or
legislative auditor reasonable access to the CONSULTANT’s books, records, documents, and
accounting procedures and practices that are pertinent to all services provided under this Agreement
for a minimum of six years from the termination of this Agreement.
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SECTION V - SIGNATURES
THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms,
conditions or obligation referring to the subject matter other than contained herein. This Agreement may
only be amended, supplemented, modified or canceled by a duly executed written instrument signed by
both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf.
CLIENT: City of Hopkins, Minnesota CONSULTANT: Bolton & Menk, Inc.
Mike Mornson, City Manager
Mike Waltman, P.E., Principal Engineer
Molly Cummings, Mayor
Marcus A. Thomas, P.E., BMI Office Manager
Date
Date
1
Cultivate Hopkins:
Work Plan (5/30/17)
With initial and consistent emphasis on meeting interim
project milestones and commitment of the necessary staff,
the City of Hopkins can be assured that Bolton & Menk
will deliver this project on time and consistent with scope.
We will work with City staff to develop a final schedule
that best meets the needs and requests of the City.
It is anticipated that Tasks 1-12 largely will be completed
in 2017, while Tasks 13-15 will be completed in 2018.
Key Dates
Consultant Selection: April 2017
Work Commences: May 2017
Final Draft Done: April 2018
All Work Complete: December 2018
Project Tasks
Task 1: Project Initiation
A key to a successful project is making sure it starts off on
solid footing. To ensure this, the consultant team will do
the following.
Task 1.1: Meet with City and Finalize Scope
Meet with City staff to finalize the schedule, scope of
work, and public engagement plan.
Task 1.2: Data Gathering and Community
Visit
Collect information and data on existing conditions, to
support existing conditions inventory and analysis.
Review previously adopted planning documents from
various City departments, including an evaluation of the
current Comprehensive Plan, Green Line station area
plans, park and trail planning, and others as identified.
This will include an assessment of what is needed for
station area plan in addition to what has already been done.
Reach out to adjacent jurisdictions to identify any major
cross-border issues to address.
Task 1.3: Vision, Goals, and Sustaining Places
Framework
Discuss the City’s overall vision and goals for Cultivate
Hopkins with leadership and staff; while these will be
refined further during public engagement, this will provide
a starting place for the process and for organizing themes to
present ideas and concepts. Themes will be used to organize
project approach and the plan document and online presence
as it is developed.
Identify how sustainability will be addressed in the plan
based on the principles, processes, and attributes of APA’s
Sustaining Places Framework. Principles will include:
livable built environment, harmony with nature, resilient
economy, interwoven equity, healthy community, and
responsible regionalism. Additionally, ensure that the
process and product will be characterized by authentic
participation, accountable implementation, consistent
content, and coordinated characteristics. The rationale for
this framework is that it is value driven, collaborative,
thematic based, links process and outcomes, regional in
focus, and beyond paper. Ensure these elements are fully
addressed and incorporated the plan is developed (approach
finalized and documented in Task 11).
Task 2: Public Engagement and Meeting
Support
It is anticipated that City staff will lead the coordination of
the public engagement process, determining the general
approach and scheduling for events and activities, staffing
these events, and compiling input received. The consultant
will work closely with City staff in support of the
engagement efforts. The consultant’s role will include:
Providing ideas, support, and expertise in the
development of public engagement approach,
particularly to ensure there are multiple ways for
everyone to have input and consistent ways to
synthesize feedback
Developing and producing materials for
community engagement, both in-person and online
Assisting in building and maintaining online
engagement tools
Task 1 Deliverables
Finalized project scope and schedule
Project goals and guiding principles
Inventory of existing plans and data
Sustainability rationale and guidance
for plan development
2
Incorporating results from engagement into plan
development
Attending meetings as needed to assist with
engagement and communication
Task 2.1: Online Engagement
While the final scope of the engagement plan is yet to be
determined, it is anticipated that the consultant’s work will
support the following online engagement activities:
Support for Comprehensive Plan Webpage - This
will include interactive elements, with
enhancements to the online comment portal
already in place.
Online Project Information – Provide materials
provided at traditional meetings for those unable
to attend in person, with opportunities to interact
with the content and provide input.
Task 2.2: Face-to-Face Engagement
While the final scope of the engagement plan is yet to be
determined, it is anticipated that the consultant’s work will
support the following face-to-face engagement activities.
The meeting numbers are approximate – more detailed
numbers will be determined as part of the development of
a public engagement plan. It is also understood that
consultant staff may not be in attendance at all meetings,
but may be supporting in other ways.
Meetings with City Staff and Steering Committee
– Regular check-ins with City staff, including
support of City staffing of Steering Committee, to
coordinate on project specifics and plan for key
milestones and events.(12 meetings)
Public and Take it to Them Meetings – Public
meetings with traditional and nontraditional
venues and formats, in continuation of City’s
ongoing outreach efforts. (8 meetings)
Planning and Zoning Commission Meetings –
Periodic updates for the Planning and Zoning
Commission as needed throughout the process. (2
meetings)
City Council Meetings – Support for City Council
updates as needed throughout the process. (3
meetings)
Task
3: Data Gathering and Analysis
This task includes review of existing plans and data, and
identification of issues and needs. This task will provide a
clear picture of both existing conditions in the City and the
major trends that will be impacting it into the future. This
task will create a community data profile to provide a
reference for the remainder of the planning process.
Task 3.1: Demographic and Socioeconomic
Analysis
The current demographics of Hopkins are changing,
reflecting larger trends in the region and nation. Trends in
increased diversity, aging, housing tenure, and numerous
other factors will shape the community in the short and
long term. This task will take a close look at current and
projected future conditions, and the implications for City
policy and implementation. Whenever possible, data will
also be broken down by subgroups (e.g. race, ethnicity,
etc.) to highlight any disparities that exist in the
community that should be addresses to further equity.
At the same time the project is looking at the people, there
will be an in depth look at the City’s physical conditions.
This will include an evaluation of property conditions that
will form a foundation for the land use analysis and policy.
This will include a summary of the history of the
development of Hopkins, focusing on factors contributing
to its character and composition.
Task 3.2: Policy Analysis
Hopkins already has an existing policy framework in the
form of an adopted comprehensive plan, several iterations
of station area and corridor plans, and various topical
plans. This analysis will compile information on the City’s
policy framework, to determine both what is currently in
effect as well as what are gaps and focus areas for change.
This will include a particular focus on planning around the
transit station areas, evaluating policy based on factors
including land use guidance, redevelopment intensity,
urban form and design, connectivity and wayfinding, and
Task 2 Deliverables
Materials needed for online and
face-to-face engagement activities
Implications for plan derived from
compiled community feedback
3
implementation framework. Areas for improvement to
existing plans will be identified.
Health and equity will be major focus areas in the policy
analysis task. This will include evaluation of the health and
equity impacts of the current policy framework, and
recommendations for how these topics should be
addressed throughout the plan. Topics to be covered will
include (but not be limited to) racial equity and disparities,
gentrification, access to healthy foods, active living, safety
and social connectedness, access to economic opportunity,
and distribution of benefits from City projects.
Task 3.3: Environmental and Sustainability
Analysis
Data will also be collected and analyzed related to the
environment, energy, and sustainability. Sources will
include the Regional Indicators Initiative, Minnesota B3
Benchmarking, and Green Step Cities, as well as other
relevant sources. This will provide a baseline profile of the
city to inform policy development in these areas, as well as
identifying potential performance standards and
benchmarks that can be used to track progress towards
plan implementation.
Task 4: Land Use Plan Element
The purpose of the Land Use Plan element is to define
future development and opportunities. This work plan is
designed so the Land Use Plan element will meet all
requirements of Minnesota Statutes and the Metropolitan
Council. As Hopkins is a fully developed community, the
focus will be on redevelopment opportunities
Task 4.1: Introduction and Forecasts
Acknowledge the Metropolitan Council’s population,
household, and employment forecasts and the existing
community designation and expected density. As needed,
revisit distribution of forecasts within the City to reflect
expected growth patterns.
Task 4.2: Existing Land Use
Work with City staff to ensure we have an accurate and
complete map of all existing land uses and descriptions of
all land use categories. Identify and map areas where
change is likely, particularly vacant or underutilized
properties that may accommodate future redevelopment.
Within those areas where change is anticipated, conduct an
analysis of potential development capacity and feasibility,
based on current/planned zoning and development
standards.
Task 4.3: Redevelopment Analysis and
Downtown Strategy
Based on the identified change areas determined in Task
4.2, conduct an analysis of potential redevelopment areas
in the city. This will take into account not just existing
conditions in Hopkins, but the impacts of future changes,
in particular access to transit at and around the planned
transit station areas.
Based on property analysis and consultation with City staff
and real estate experts, this task will identify the most
viable redevelopment sites in Hopkins. This will also
identify likely options for development on those sites,
based on what has been constructed in similar area with
similar market conditions. The analysis will include
identification of anticipated obstacles to redevelopment,
including land assembly, contamination, market
conditions, etc.
This task will include a specific focus on the Downtown
Hopkins area. In addition to identifying redevelopment
opportunities, it will also identify sites for preservation and
enhancement. The plan will include strategies for
supporting and strengthening Downtown, including
promoting its economic competitiveness as a business
location and regional destination.
Task 4.4: Future Land Use
Develop detailed future land use, consistent with the
Metropolitan Council’s designation of Hopkins as an
Task 3 Deliverables
Community data profile
Summary of trends and implications
for policy development
Summary of existing policy
framework and recommendations
for focus areas
Health and equity analysis and
recommendations
Summary of environmental and
sustainability data
4
Urban Center community. We will develop an updated
future land use map and related policy guidance for the
City to guide future growth and change, including:
Review existing land use and projected growth, as
well as outcomes from the redevelopment
feasibility analysis, and recommend appropriate
long-term land use designations for all parcels.
Create visualizations of key locations in the city
where the most growth and change is anticipated,
to communicate the future scenario and to
facilitate the discussion around transitions and
compatibility to surrounding areas.
Provide definitions and criteria for all land
categories shown on map. Create, as needed, a
future land use layer related to subarea typologies
to provide additional policy guidance.
Define density ranges for each residential land use
designation and map forecasted growth.
Identify and describe potential opportunity areas in
the City for infill and redevelopment, and their
capacity for growth in housing and jobs.
Identify existing and planned public facilities.
Review current Zoning Ordinance and Zoning
Map, and identify changes required for
consistency with the new Plan.
Task 4.4: Staged Development and
Calculations
The Urban Center classification requires a plan for staged
development in 10-year increments in terms of both land
use and infrastructure. The Staging Plan will be carried
through all elements of the Plan and will include tables and
maps identifying the staging, and also identify how
services and facilities will be available to accommodate
growth.
Task 4:5: Resource Protection
Identify and map areas of special resources in Hopkins,
including natural resources and historic sites. Describe the
goals and priorities for protection and conservation of
these resources, and establish policy statements as needed
to support those goals.
Task 5: Housing Element
This plan will address housing supply, affordability,
quality, and choice. It will also address neighborhood
livability and tools needed to maintain and strengthen
community character. This will take into account the
existing levels of affordability, and issues and priorities
impacting the level of affordability in the future.
Task 5.1: Existing Conditions
Complete an existing housing assessment including total
number of units, number of units by type, owner-occupied
and rental units, housing values, number of publicly
subsidized units by type, and number of existing
households experiencing a housing cost burden.
Produce supporting maps including owner-occupied
housing units by assessed value. This will build upon the
information collected for the Southwest LRT Community
Works’ Southwest Corridor‐wide Housing Inventory. In
addition to identifying subsidized affordable housing, this
will also estimate the extent of naturally occurring (i.e.
unsubsidized) affordable housing in Hopkins.
Task 5.2: Future Demand
Provide an analysis of existing housing needs and
priorities including a discussion of how the Land Use Plan
addresses future needs. Incorporate relevant findings from
redevelopment analysis.
Task 4 Deliverables
Existing land use inventory, in
interactive map
Redevelopment analysis report and
recommendations
Future land guidance, in interactive
map with corresponding visuals for
key areas of change
Draft land use policy framework,
chapter, and appendices
Downtown-specific policy
framework
Resource protection inventory and
policy framework
5
Task 5.3: Affordable Housing Needs
Allocation
Identify the City’s allocation of affordable housing and
provide a recommendation to the City on how to guide
sufficient land needed to meet the minimum densities
based on the options provided by the Metropolitan Council
Local Planning Handbook. Additionally, include
identification of policies and approaches to preserve and
maintain existing affordable housing, including naturally
occurring affordable housing.
Task 5.4: Implementation Plan
Draft housing goals, policies, and objectives for City
approval. Identify public programs, fiscal devices, and other
specific actions that could be used to meet existing and
projected housing needs including in what circumstance and
in what sequence each tool may be used. Address programs,
policies, and tools needed to support neighborhood livability
and character.
Task 6: Transportation Element
As a fully developed community, much of the opportunity
for transportation improvements relates to upgrades to
existing infrastructure and expansions of alternative
transportation options including transit, bicycle, and
pedestrian. This section will focus on improvements
anticipated around the Green Line LRT station areas.
Task 6.1: Introduction
Review and update transportation goals and objectives.
Assumes major revisions are not necessary.
Task 6.2: Roadway System Plan
Issues Identification - Utilize information from previous
plans, public involvement, city input, and consultant
review to identify transportation system issues and needs.
Existing Roadway Conditions - Develop information and
mapping on the existing network:
Map existing functional classification.
Map existing number of lanes on A-minor arterial
roadways.
Map current traffic volumes including heavy
commercial volumes.
Map existing railroads and significant freight
facilities/nodes.
Identify roadway issues that affect freight
transport (i.e., weight restricted roads, bridges with
insufficient clearances, intersections with
inadequate turning radii for trucks, etc.).
Review 5-year crash history for arterial and
collector roadways using MnDOT’s Crash
Mapping Analysis Tool. Identify areas with high
crash frequency.
Traffic Projections - Address projected traffic demand:
Describe 2040 TAZ allocation of population,
households, and employment to Metropolitan
Council control totals.
Produce traffic projections in coordination with
Hennepin County and Metropolitan Council.
Map forecasted 2040 roadway volumes provided
by Hennepin County.
Roadway System Plan - Create a roadway system plan:
Summarize recommendations from any recent
relevant transportation or corridor studies.
Map future number of lanes on A-minor arterials.
Identify future right-of-way preservation needs.
Incorporate access management guidelines of
MnDOT and/or Hennepin County.
Identify any proposed functional classification
changes and map future functional classification. Document potential jurisdictional transfer
discussions, which assumes no detailed
jurisdictional transfer analysis.
Task 6.3: Non-Motorized System Plan
This section will build on the data and recommendations in
the City of Hopkins Pedestrian and Bicycle Plan, along
with additional information and priorities identified
through the comprehensive planning process. This will
reflect the City’s vision of “a community where walking
and biking are safe, comfortable, convenient, and fun
everyday activities.” In contrast to Task 7, this will focus
on trails and paths as viable mode of transportation, rather
than just for recreational use.
Map existing and planned on-road and off-road
bicycle facilities in the City.
Task 5 Deliverables
Community housing profile
Draft housing policy framework,
chapter, and appendices
6
Map existing and planned pedestrian facilities in
the City.
Analyze and address the need for local bicycle and
pedestrian facility improvements to provide
connections that remove major physical barriers
on the regional and local networks, including the
Regional Bicycle Transportation Network.
Task 6.4: Transit Plan
This section will build upon the transit planning work done
as part of Southwest Corridor Light Rail Transit (SWLRT)
Green Line Extension planning process.
Map and describe existing transit routes and
facilities.
Map and describe planned transit improvements
including proposed Green Line LRT line, stations,
operations and maintenance facility, and related
improvements.
Task 6.5: Aviation Plan
This is a required element to meet Metropolitan Council’s
guidelines; however, it is mostly not applicable to Hopkins
because it is not within the influence area of a regional
airport. This will cover the limited implications of being
within the airport compatibility area of the Flying Cloud
Airport.
Task 6.6: Implementation Plan
Identify short-, mid-, and long-term improvement
priorities.
Identify implementation tools. For example,
access management, right-of-way preservation,
funding sources, etc.
Task 7: Parks and Trails Element
Parks and trails in Hopkins support community livability,
ecological function, recreational opportunities, and healthy
living. Hopkins’ Park System Reinvestment Plan provides
a starting place for identifying both existing conditions and
priorities for improvements. In contrast to Task 6, this
section focuses on trails from a primarily recreational
perspective – although there is overlap in how some
facilities will be used.
Task 7.1: Regional Parks and Trails
Hopkins sits at the intersection of several existing and
planned regional trail connectors, with important cross-
jurisdictional linkages to the larger regional system. This
section will map and discuss connections to the regional
system, including the Regional Bicycle Transportation
Network.
Task 7.2: Local Parks and Trails
This section will discuss enhancements, extensions, and
other improvements needed to improve the park and trail
system including implications for the City’s Capital
Improvement Program. This includes mapping and
describing existing and proposed local parks, trails, and
recreation facilities. This will take into account community
preferences and demands for facilities.
Task 8: Surface Water Plan
This section will update the City’s existing local water
management plan. This will be coordinated with the
Minnehaha Creek and Nine Mile Creek watershed
management organizations.
Task 8.1: Executive Summary
An executive summary will be developed for the plan
including water resource management related agreements
and procedures for making amendments.
Task 8.2: Physical Environment and Land Use
We will describe the existing environment and land use
including maps and characteristics of drainage areas. This
will be coordinated with the development of the land use
guidance.
Task 8.3: Existing and Potential Problems
We will assess existing and potential water resource related
problems including identification of impaired waters.
Task 7 Deliverables
Draft parks and trails policy
framework, chapter, and appendices
Identification of priorities for
implementation
Task 6 Deliverables
Draft transportation policy
framework, chapter, and appendices
Identification of priorities for
implementation
7
Task 8.4: Local Implementation Plan
An implementation plan will be developed that addresses
problems identified in the assessment of existing or
potential water resource related problems. This
implementation plan will specifically address regional
stormwater management solutions for growth areas.
Task 9: Wastewater Plan
This section will update the City’s existing wastewater
chapter. As Hopkins is served by a regional treatment
system, this will be responsive to Metropolitan Council
guidelines for these areas. This will include:
Detailed household and employment forecasts by
system that serves them
Mapping of existing sanitary sewer system, local
districts, intercommunity connections, and water
treatment plants
Intercommunity service agreements as applicable
Capacity and design flows of trunk sewers and lift
stations, and growth forecasts by interceptor
Goals, polices, and strategies related to excessive
inflow and infiltration, including community
requirements and standards, sources and extent of
issues, and an implementation plan for reducing
Task 10: Water Supply Plan
This section will update the City’s existing water supply
plan, consistent with Metropolitan Council and the
Department of Natural Resources requirements.
Since Hopkins operates a municipal community public
water supply system, this involves completing all required
elements of the Metropolitan Council/DNR water supply
plan template and submitting it through the MnDNR
Permit and Reporting System. Water demand projections
used will be consistent with growth projections used
throughout the rest of the plan.
Task 11: Implementation Plan
The implementation plan is a critical required element that
outlines how and when plan policies will be implemented.
This section must carefully balance the value of a strong
and defined plan of action with the need for flexibility and
adaptability to respond to future uncertainties and change.
While this task is listed later in the sequence, it is the
intent that the work of this doesn’t wait until the end.
Implementation priorities and sustainability themes will be
identified throughout, so that policy is developed with
outcomes in mind.
Task 11.1: Implementation Framework
Identify public programs, fiscal devices, capital
improvements, and other actions needed to implement the
Comprehensive Plan, and a timeline for when they will be
completed. Describe any needed changes to official
controls, particularly the City’s zoning ordinance and
zoning map. Implementation framework should set
priorities and performance measures to guide and track
plan implementation. The level of detail of this guidance
will be determined as part of the planning process.
Task 11.2: Sustainability Framework
The plan’s framework will be based on the APA’s
Comprehensive Plan Standards for Sustaining Places and
other sources. To ensure this is done consistently, this task
will involve a comprehensive look at all elements of the
plan to ensure the theme of sustainability is fully
incorporated throughout. This will include identification of
implementation steps for furthering sustainability goals,
including development of sustainability-related standards
and metrics.
Task 9 Deliverables
Draft wastewater policy framework,
chapter, and appendices
Identification of priorities for
implementation
Task 8 Deliverables
Draft surface water policy
framework, chapter, and appendices
Identification of priorities for
implementation
Task 10 Deliverables
Draft water supply plan
Identification of priorities for
implementation
8
Task 12: Draft Product
Draft an accessible, usable document with appendices that
covers the full extent of all required elements, and
additional content as described in the scope, organized for
ready access to information and policies. The main plan
document should be in a format that is editable by City
staff, to allow for future amendments as needed.
The intent is to produce a next generation plan that:
Addresses relevant issues facing the community
Serves and communicates with multiple audiences
Outcome oriented, with measurable results
Focuses on urban form, place types, and
connection to place
Is organized by overarching themes established
through the planning process, in addition to by
chapter topics
Task 12.1: Draft Plan Content
The content that forms the basis for the plan will be
developed on an ongoing basis as part of each plan
element. This will provide an opportunity to review and
revised this extensive document in pieces, rather than
waiting until the end to see the results.
Task 12.2: Summary Plan Document
The draft plan will include an introduction and executive
summary including plan vision and goals that can be used
both as the initial chapter for the full plan, and as a stand-
alone piece that provides a general overview of plan
contents.
As this will be intended for a broader audience than the
full technical document, this will be designed as a user-
friendly, accessible piece. This will be finalized in Task 13
as the online presence for the comprehensive plan.
Task 12.3 Draft Plan Review and Submittal
The consultant team will provide assistance with the
internal and public review of the plan document, and make
necessary revisions prior to the plan moving forward.
The draft plan will be completed and provided to the City
no later than April 2018. This will allow ample time for
informal review by the Metropolitan Council (as needed),
and the six-month affected jurisdictions review.
Task 13: Final Product and Plan Approval
The consultant team will provide assistance to City staff in
the required reviews, public hearing process, and final
adoption of the complete Comprehensive Plan by the end
of 2018 as required by Metropolitan Council. This will
include a checklist for Metropolitan Council of the
location of required elements to expedite their review.
The consultant will provide printed, bound, color copies of
the final plan as requested, and one electronic copy
including all charts, graphics, and spreadsheets. The
electronic version will be optimized for web viewing to
ensure it can be accessed by the public.
Task 14: Ordinance Update
Recommendations (optional task)
Bolton & Menk will undertake a review of the City’s
ordinances, particularly its Zoning Ordinance, to determine
if changes are needed to ensure ordinances are not in
conflict with the new comprehensive plan. We will
provide recommendations to the City staff to bring forward
for approval to the Planning and Zoning Commission and
City Council.
Task 11 Deliverables
Draft implementation chapter,
including priorities for
implementation
Memo summarizing how
sustainability is addressed
throughout the plan
Task 12 Deliverables
Draft plan
Draft summary document
Task 13 Deliverables
Final comprehensive plan
Supporting files and appendices
9
Task 15: Online Interactive Plan Interface
(optional task)
In additional to the conventional plan document, the
consultant will work with the City to create an online
presence for the plan with a more interactive and
accessible format for a broader audience. This version will
include:
Attractively formatted website, with visuals that
tell the story of the City’s vision for the future
The ability to view plan content by theme as well
as topic
Online interactive maps, to allow viewing of
future land use and other key layers
Links and cross references to other related
documents and resources
Ability to host future status reports and updates on
plan implementation
Task 14 Deliverable
Memo summarizing recommended
changes to City ordinances
Task 15 Deliverable
Online interactive plan interface
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