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Art Center Update to Hopkins City Council Memorandum To: Honorable Mayor and Council Members From: Lynn Anderson, Hopkins Center for the Arts Executive Director Date: June 12, 2017 Subject: Art Center Update to Hopkins City Council STAFFING At the end of April, we completed hiring of the administrative staff. Full time staff - o Lynn Anderson, Executive Director o Mike Martineau, Building Supervisor o Aaron Wulff, Development Director Part time staff - o Kelly Blau, Concert Coordinator o Jim Clark, Visual Arts Manager o Tricia Falk, Administrative Assistant o Roxanne Wolfe, Rental and Events Coordinator o Several Building Supervisors - evenings and weekends With Janna Johnson's resignation last October, we reduced the full time position to two part time positions for a total of 38 hours, saving on benefits. I feel fortunate to have this team. They are talented, smart and dedicated to the Center's success. 2016 ACCOMPLISHMENTS  Donations increased by 91% over 2015  Friends Membership improved over 2015 by 28%  Membership Revenue increased by 17% over 2015  Business Sponsorship Revenue increased by 93%  Exceeded 2016 budget goal by $46,724 - increasing revenue by $43,538 and reducing expenditures by nearly $3,200  We continue to explore additional ways to increase donations through events, donor cultivation, etc. Art Center Update (June 2017) 2 PROGRAMMING VISUAL ARTS  Management of ArtStreet has transitioned to Center staff  Six new ArtStreet Sculptures are in place, and one of the pieces from 2016/17 is staying for an extended amount of time.  Jim Clark has played an active role - working with Economic Development on the Artery's artistic elements.  A monthly open painting studio has been added  There is always more demand for exhibition space than what we can p rovide. We have expanded Center’s exposure and the visual arts opportunities by partnering with local businesses. One example is Morrie's Subaru of Minnetonka, which now has a rotating exhibition of Center artists in their showroom, curated by Jim Clark.  The Artist's Social Club - a monthly meeting open to all artists has been revamped to coordinate with exhibition openings. Artists are encouraged to attend the openings and then meet afterward to discuss the art, their work, etc.  The 2017/18 Exhibition season is incorporating talks by exhibiting artists. It is an opportunity for further engagement with the community, offering a chance to learn about the work from the artists and provide an open conversation. CONCERTS  As you know, we have been closely monitoring the concerts and working to make them as financially successful as possible.  Two of the 2016-17 concerts exceeded 700 attendees - Asleep at the Wheel and David Wilcox.  Overall, average attendance for the 2016-17 series was 434 per concert.  The 2016-17 concert series resulted in a net loss of $43,266. The is an improvement compared to the 2015-16 net loss of $67,948, but there is still more work to do.  We have finalized the 2017-18 Concert season. We have two Tuesday concerts in the 2017- 18 season, however, long-term, we have made the decision to eliminate the Tuesday concerts as they are not well attended. We have reduced the total number of concerts from 12 to 10.  Average Saturday concert sales for the 2016-17 concert series were 489. The Tuesday concerts only sold an average of 324 tickets per concert.  Kelly Blau is managing the scheduling of artists on his own vs. working with Sue McLean and Associates, reducing expenses.  Kelly has put together a strong line up of some favorite performers as well as new and interesting choices. 2017-18 concert information is included.  Concert subscription invitations will be mailed by mid-June and tickets will go on sale to the public August 1st at 12noon. Art Center Update (June 2017) 3  Kelly is also programming Summerfest, a partnership between HBCA and Hopkins Center for the Arts.  One area we are continuing to explore is how to leverage concert tickets to gain corporate sponsorships or donations.  Any changes for the 2018-19 concert series, including the possibility of eliminating the concert series entirely, need to be made by November 2017. Eliminating the concerts would most likely result in losing the Minnesota State Arts Board grant funding in addition to other Center sponsors. Loss of these funds would be very difficult to regain in the future. FUNDRAISING  Art from the Attic, in its third year, is taking place Saturday, June 17 from 10am - 3pm. We have received a large donation of over 400 pieces from Cargill, and have accepted donations from others. Because of the number of pieces this year, we will most like use the sidewalk along Mainstreet and the JC Studio for the sale.  Individual memberships are strong, and we are currently working on Business Sponsorships for the 2017/18 season.  We also received a large donation of $25,000 from the estate of Hazel Marsh. Mrs. Marsh, originally from Story City, IA was a long time resident of Wayzata and supporter of the arts. She was a member of the Center from 2001 to 2013. She passed away in 2015 a t the age of 98.  May Day on Main was held Saturday, May 6. The event was a partnership of the Hopkins Center for the Arts, Hopkins Activity Center, Hopkins Depot and Blake Road Corridor Collaborative. The day began at 3pm with outdoor music, a beer garde n, food, and outdoor activities. More than 70 items were donated to a silent auction that began at 3pm and closed after intermission of the evening concert. Jefferson Starship performed and the concert began with a short program. $10,400 was raised through the silent auction, fund a need, heads or tails, food and sponsorship. Concert revenue was $15,512, surprisingly low. Total Revenue: $26,413. Total expenses: $29,896. The loss of $3,483 is largely due to poor ticket sales. The event was met with very positive comments and has potential to build into a larger and more successful fundraising event. At the time of this report, the partners have not been able to meet to evaluate the merit of repeating the event and continuing the partnership between the Arts Center, Activity Center and the Depot. RENTAL/LEASING  Ari and I are working with the Hopkins Schools on a renewal of their lease agreement beginning fall 2017, which will be brought to Council for final approval. The lease has remained unchanged for twenty years. We are proposing to increase the annual fee and incorporate an annual 3% increase for each year consistent with Stages Theatre Company's lease. Art Center Update (June 2017) 4  Rental of the Center continues to be strong. We are developing some marketing material to promote rental of spaces and will look for avenues of distribution. BUILDING IMPROVEMENTS  The new HVAC system was installed at the end of May. The company is working through some final adjustments of the system, however installation went very smoothly and we were fortunate to have cooler weather while the units were shut down. We are looking forward to a more energy efficient system and lower heating and cooling costs.  We have some upcoming repairs and improvements happening in the JC Studio, which will remove it from availability for about one week in August, which tends to be a quieter time. Hopkins Center for the Arts 2017-18 Concert Season Saturday, 11/4 John Paul White He is an American singer-songwriter, and was a member of Grammy award- winning duo The Civil Wars. He restarted his solo career with his 2016 release, "Beulah". It’s the title of John Paul White’s new album, his first in nearly a decade, a remarkably and assuredly diverse collection spanning plaintive folk balladry, swampy southern rock, lonesome campfire songs, and dark acoustic pop. Gothic and ambitious, with a rustic, lived-in sound, it’s a meditation on love curdling into its opposite, on recrimination defining relationships, on hope finally filtering through doubt. Folk / Americana Saturday, 10/14 Laura Caviani Trio w/ Karrin Allyson: 100 years of Thelonious Monk The Laura Caviani Trio featuring, 5-time Grammy nominee, Karrin Allyson on vocals performing brand new arrangements of Thelonious Monk's compositions to celebrate what would have been his 100th birthday on Oct. 10th, 1917. Jazz Saturday, 12/16 Four Freshmen Holiday Show The Four Freshmen are America’s most enduring vocal group. From the moment they step on stage The Four Freshmen will get your heart pounding and your feet moving. With pure energy and great songs from the past and present, The Four Freshmen deliver a world of music that will take listeners back to the bygone era of their youth while introducing others to a brand of vocal harmony entertainment unique to the legendary Four Freshmen. A Four Freshmen concert is one you will never forget! Vocal Jazz / Christmas Art Center Update (June 2017) 5 Saturday, 1/27 Ruthie Foster With a naturally expressive voice that has drawn comparisons to greats like Aretha Franklin and Ella Fitzgerald, Texas-based singer and songwriter Ruthie Foster has a wide palette of American song forms -- gospel and blues to jazz, folk, and soul -- and her live performances are powerfully transfiguring. An engaging live performer, Foster continued to tour regularly, wowing audiences with her powerful voice and stylistic range. Blues / Soul Saturday, 2/10 JD Souther Inducted into the Songwriters Hall of Fame in 2013, Grammy-nominated Souther has penned countless hits for the Eagles, Linda Ronstadt, Roy Orbison, James Taylor, Don Henley, George Strait, Trisha Yearwood, Brooks and Dunn and found success as solo artist. Produced by Larry Klein, JD’s latest album Tenderness connects “LA’s ‘70s golden age with the Great American Songbook,” writes Uncut, with songs that sound “like standards themselves.” Legendary Songwriter Saturday, 3/17 Marty Stuart Marty Stuart is a five time GRAMMY-winner, platinum recording artist, Lifetime Achievement Award recipient from the Americana Music Association, Grand Ole Opry star, country music archivist, photographer, musician, and songwriter. Since starting out singing gospel as a child, Stuart has spent over four decades celebrating American roots music. His teenage years on tour with bluegrass legend Lester Flatt in the ’70s were followed by six years in Johnny Cash’s band in the ’80s, and a chart-topping tenure as a solo artist in the ’90s. Stuart hosts a Late Night Jam at The Ryman, a yearly tradition which kicks off the CMA Music Festival, with recent guests including Dolly Parton, Jerry Lee Lewis, Neko Case, Eric Church, Chris Stapleton, Maren Morris, Dan Auerbach and many more. Country Tuesday, 3/20 Monroe Crossing Named in honor of Bill Monroe, “The Father of Bluegrass Music,” Monroe Crossing dazzles audiences with an electrifying blend of classic bluegrass, bluegrass gospel, and heartfelt originals. Their superb musicianship and on- stage rapport have entertained audiences across the United States, Canada and Europe. Based in the Twin Cities of Minnesota, Monroe Crossing plays an average of 150 shows a year in intimate rooms, at major venues, and outdoor festivals. They are favorites among bluegrass connoisseurs and non-bluegrass audiences alike. They love introducing newcomers to bluegrass music! Bluegrass Art Center Update (June 2017) 6 Saturday, 3/24 Quebe Sisters When the Quebe Sisters from Texas take a stage, and the triple-threat fiddle champions start playing and singing in multi-part close harmony, audiences are usually transfixed, then blown away. It’s partly because the trio’s vocal and instrumental performances are authentic all-Americana, all the time, respectful of the artists that inspired them the most. And whether the Quebes (rhymes with “maybe”) are decked out in denims and boots or fashionably dressed to the nines in makeup, skirts and heels, the fresh-faced, clean-cut sisters, all in their 20s, look as good as they sound. Country Swing / Fiddle Music Tuesday, 4/24 John Scofield / Joe Lovano Quartet It’s often said that history repeats itself but in the instance of making music, a reunion of two performers will not necessarily bring about the sounds of their collective past. Grammy-winning saxophonist/composer Joe Lovano and the equally lauded guitarist/composer John Scofield are preparing another turn together in the public eye. One of the most popular groups of the early 1990’s, the satisfying musical coalition of Joe Lovano and John Scofield kept their mutual fans waiting almost 20 years for their reunion until 2008 when the two masters reconvened for a critical and commercially acclaimed tour of Asia and Australia. Every audience on their 2008 tour enjoyed the next level in their partnership – the sum of their collective years of experience, creativity and technique presented with intensity, skill and fun. For 2015/16 Scofield and Lovano will showcase a dynamic new ensemble for their North American fans with Ben Street on bass and Bill Stewart on drums. Modern Jazz Giants Saturday, 5/12 John Gorka A singer/songwriter famed for his rich, expressive baritone, New Jersey native, Gorka was one of the leading lights of the new folk movement. Gorka began his career while attending college in Pennsylvania in the early '80s, appearing at open-mike nights at a local coffeehouse before eventually forming his own group, the Razzy Dazzy Spasm Band. Soon he hit the road, performing up and down the Eastern Seaboard before finally settling in Texas and winning the Kerrville Folk Festival's prestigious New Folk Award in 1984. In 1987, Gorka cut his debut album, I Know, for the Red House label, winning acclaim for his songs' subtle wit and acute character observations. Singer-Songwriter / Folk Prepared by AKL 6/7//2017 Hopkins Center for the Arts Financial Update SUBJECT TO CHANGE TABLE 1: OPERATING & CAPITAL BUDGET & PROJECTIONS Revenues 2016 2016 2017 2017 2018 Budgeted NON-AUDITED Budgeted YTD Projected Rents, Leases, Facility Fee $ 404,017 $ 396,133 $ 404,017 $ 136,813 $ 426,506 Levy $ 140,000 $ 137,501 $ 250,000 $ 104,167 $ 250,000 Ticket Sales $ 85,000 $ 125,605 $ 125,000 $ 70,640 $ 120,000 Communications Fund $ 86,920 $ 86,920 $ 86,920 $ 36,217 $ 86,920 Grants $ 35,967 $ 34,968 $ 35,597 $ 12,423 $ 41,000 Fundraising & Donations $ 11,000 $ 22,926 $ 13,200 $ 555 $ 15,000 Art Sales $ 5,000 $ 8,423 $ 6,000 $ 3,830 $ 6,000 Membership/Sponsorship Corporate $ 8,000 $ 7,688 $ 7,000 $ 250 $ 15,000 Memberships Individual $ 8,000 $ 7,013 $ 8,000 $ 6,477 $ 10,000 Other Revenue $ 2,000 $ 2,265 $ - $ 1,307 $ 5,200 Total Revenue $ 785,904 $ 829,442 $ 935,734 $ 372,679 $ 975,626 Expenditures 2016 2016 2017 2017 2018 Budgeted NON-AUDITED Budgeted YTD Projected Personnel $ (430,057) $ (414,703) $ (420,760) $ (175,535) $ (440,000) Commodities $ (39,783) $ (33,588) $ (39,600) $ (13,635) $ (33,600) Contracts $ (370,074) $ (356,422) $ (375,945) $ (156,954) $ (367,469) Capital $ (106,800) $ (138,816) $ (398,200) $ (236,651) $ (147,500) Total Expenditures $ (946,714) $ (943,529) $ (1,234,505) $ (582,775) $ (988,569) Net Income (Loss) $ (160,810) $ (114,086) $ (298,771) $ (210,096) $ (12,943) This is a projection, it does not include inflation and is subject to change. *These are projections for one quarter revenue, actual revenue not received yet. Prepared by AKL 6/7//2017 TABLE 2: FUND BALANCE Fund Balance 2016 2016 2017* 2018 2019 Budgeted NON-AUDITED Budgeted Projected Projected Deficit Beginning of the year $ (1,182,956) $ (1,182,965) $ (997,042) $ (1,295,813) $ (1,308,756) City Levy for deficit $ - Loan Forgiveness (EDA) $ 300,000 $ 300,000 Year end net (loss) $ (160,810) $ (114,086) $ (298,771) $ (12,943) $ 12,972 Fund Balance $ (1,043,766) $ (997,042) $ (1,295,813) $ (1,308,756) $ (1,295,784) This is a projection, it does not include inflation and is subject to change. *Starting fund balance based off non-audited 2016 numbers, actual balance is subject to change. Note: Last October, we had a tentative separate levy amount shown starting in 2018 to pay off the deficit. After reviewing the Financial Management Plan further, the increased levy amount would not be possible to start until 2020. Stacy can provide more information about paying off the deficit at the June 20 meeting.