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IV.1. Minutes of the June 6, 2017 City Council Regular Meeting ProceedingsHOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS JUNE 6, 2017 CALL TO ORDER Pursuant to due call and notice thereof a regular meeting of the Hopkins City Council was held on Tuesday, June 6, 2017 at 7:03 p.m. in the Council Chambers at City Hall, 1010 First Street South, Hopkins. Mayor Cummings called the meeting to order with Council Members Kuznia, Halverson, Gadd and Campbell attending. Staff present included City Manager Mornson, Finance Director Bishop, City Clerk Domeier, Planning and Development Director Elverum, Assistant City Manager Lenz, City Planner Lindahl, City Attorney Scott Riggs, Public Works Director Stadler and Parks and Streets Superintendent Strachota. ADOPT AGENDA Motion by Gadd. Second by Campbell. Motion to Adopt Agenda. Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell. Nays: None. Motion carried. PRESENTATION III.1. Recognition of Barb Westmoreland Council Member Gadd gave an overview of Barb Westmoreland’s service to and impact on the City of Hopkins. On behalf of the Council, Mayor Cummings thanked Ms. Westmoreland for all her contributions to Hopkins and declared Saturday, July 1, 2017 as Barb Westmoreland Day in the City of Hopkins. CONSENT AGENDA Motion by Kuznia. Second by Halverson. Motion to Approve the Consent Agenda. 1. Minutes of the May 16, 2017 City Council Regular Meeting Proceedings 2. Minutes of the May 16, 2017 City Council Work Session following Regular Meeting Proceedings 3. Approval of Business and Liquor License Renewals for the term of July 1, 2017 through June 30, 2018; Domeier (CR2017-072) 4. Resolution Adopting a Special Assessment for Sewer Repair for PID No. 24- 117-22-23-0071; Harkess (CR2017-070). 5. Ratify Checks Issued in May 2017; Harkess(Memo) Ayes: Kuznia, Halverson, Cummings, Gadd, Campbell. Nays: None. Motion carried. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS JUNE 6, 2017 NEW BUSINESS VII.1. Conditional Use Permit for 1521 Mainstreet (CR2017-015) City Planner Lindahl gave an overview of the Conditional Use Permit (CUP) application for 1521 Mainstreet. Mr. Lindahl discussed the background, location and zoning of the property. Mr. Lindahl commented that the process is needed to bring the property zoning into compliance. The new owner would operate a business on the main floor and use the upper level for their primary residence. Mr. Lindahl gave an overview of the CUP standards and conditions. City staff and the Planning and Zoning Commission recommend approval. Council Member Campbell asked about the concerns of the Zoning and Planning Commission. Mr. Lindahl commented that there were concerns regarding garage architecture, landscaping and maintenance issues. The applicant would be making proposed changes to the property. Council Member Gadd asked about ADA improvements. Mr. Lindahl commented that the Building Inspection Department has determined based upon the building code that the level of improvements required does not raise the property to where ADA improvements are required. Planning and Development Director Elverum commented that ADA improvements to a property are triggered by a change of use. City Attorney Riggs advised the Council that Building Officials look at the percentage of the property that needs to be converted and if the threshold and change of use has been met for the ADA. Mr. Lindahl commented that the property would still need to go through the building permit approval process. Mayor Cummings asked about the property timetable. Mr. Lindahl commented that the new owner could occupy the property subject to completion of the CUP requirements by the end of year. Motion by Kuznia. Second by Gadd. Motion that Council Adopt Resolution 2017-041, approving a conditional use permit allowing a residential use on the second floor of 1521 Mainstreet, subject to conditions. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell Nays: None. Motion carried. VII.2. Agreement for Professional Service – 2040 Comprehensive Plan Update: Cultivate Hopkins; (Memo) In addition to City staff, a representative present for the item was Haila Maze, Bolton & Menk, Inc. City Planner Lindahl gave an update on the process to select a consultant for the Comprehensive Plan Update. Six proposals were received and after review, staff selected Bolton & Menk, Inc. Mr. Lindahl reviewed the highlights of the proposal and gave an overview of the Comprehensive Plan and engagement process. Ms. Maze discussed the Comprehensive Plan model, requirements and opportunity to work in partnership with the City. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS JUNE 6, 2017 Council commented that staff has done a good job promoting the Comprehensive Plan in unique ways and on the good partnership with Bolten & Menk. Motion by Campbell. Second by Gadd. Motion that Council Approve the Agreement for Professional Services – 2040 Comprehensive Plan Update City of Hopkins, Minnesota, between the City of Hopkins and Bolton & Menk, Inc. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell Nays: None. Motion carried. VII.3. Letter Agreement – Artspace (CR2017-075) Planning and Development Director Elverum discussed the goal of the City to preserve the hometown feel of Hopkins by strengthening the image of Hopkins as an arts community. Ms. Elverum discussed the process of the market study, an in-depth two- day site visit by Artspace followed by a development plan or recommendations. The cost of the study is $23,000 funded by the Economic Development Fund. The City Attorney has reviewed the agreement. Mayor Cummings commented that the arts enrich the Hopkins community. Motion by Kuznia. Second by Halverson. Motion that Council Approve the Letter Agreement between the City of Hopkins and Artspace. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell Nays: None. Motion carried. VII.4. Approve Design Services Agreement – Hopkins Pavilion Upgrade project (CR2017-073) Public Works Director Stadler gave an overview of the Design Services Agreement; Pavilion improvements; project funding partners; project scope; and schedule. Mr. Stadler commented the project is designed to accommodate park users in all seasons. Council Member Kuznia commented on the importance of project partnerships. Mayor Cummings asked about facility use during construction and the Mighty Ducks Grant. Mr. Stadler commented that the facility would accommodate users as much as possible during construction and that staff has not heard of any concerns about demand or shortage of grant funds. City Manager Mornson discussed the contracts and project action items that would require Council action. Motion by Gadd. Second by Kuznia. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS JUNE 6, 2017 Motion that Council Approve a design services agreement with Stevens Engineers for the final design and construction related services regarding the Hopkins Pavilion Building and Mechanical System Improvements and authorize the Mayor and City Manager to execute the agreement in the amount of $408,200. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell Nays: None. Motion carried. VII.5. Approve Pavilion Mezzanine Lease Agreement (CR2017-071) Public Works Director Stadler gave an overview of the Hopkins School District lease agreement for the Special Education Program at the Pavilion. Staff has negotiated the lease agreement and terms and the Hopkins School District Board has approved the agreement. Council Member Gadd asked about School District access after hours. Mr. Stadler commented that School District staff would have access to the mezzanine space and are making security improvements. Council Member Campbell asked about impacts to the lessee during construction. Mr. Stadler commented that the School District would have access to the space during construction. Council Member Kuznia asked about program use. Mr. Stadler commented that rentals would be able to use Pavilion space during non-dedicated times. Mayor Cummings commented that the agreement is a great partnership and income stream for the Pavilion. Motion by Campbell. Second by Kuznia. Motion that Council Approve a lease agreement between the City of Hopkins and Hopkins Public Schools for the leasing of Mezzanine spaces at the Hopkins Pavilion. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell Nays: None. Motion carried. VII.6. Award of Contract – SCADA System Upgrade Project (CR2017-074) Public Works Director Stadler gave an overview of the SCADA System Upgrade Project. Four bids were received and TPC, Inc. was the low bidder. Mr. Stadler gave an overview of the SCADA system improvements, a program that monitors and controls the water and sanitary sewer system. The programmable system is an important means of communication, control and monitoring of how the water and sanitary sewer infrastructure is operating. The current system was installed in 1996 and is in need of upgrading. Mr. Stadler gave an overview of project upgrades at each site, contract and construction timetable. Mr. Stadler commented that the new system would also monitor the drawdown of groundwater. Council commented on the need for a solid and upgraded monitoring system. Mayor Cummings asked about the longevity of the program and TPC, Inc. qualifications. Mr. HOPKINS CITY COUNCIL REGULAR MEETING PROCEEDINGS JUNE 6, 2017 Stadler commented that the program should last 10-15 years with periodic upgrades and that TPC, Inc. is experienced and other local cities have used SCADA upgrades. Motion by Kuznia. Second by Campbell. Motion that Council Award a contract to Telemetry and Process Controls, Inc. in the amount of $326,655.00 for the upgrade of the City’s water and sewer SCADA system. Ayes: Halverson, Kuznia, Cummings, Gadd, Campbell Nays: None. Motion carried. ANNOUNCEMENTS • Hopkins Summerfest – Third Thursday Concert Series at Downtown Park: Starts Thursday, June 15 at 7 p.m. HAC rainout site • Hopkins Farmers Market – Opening Day at 16 9th Ave S.: Saturday, June 17 from 7:30 a.m. to 12:00 p.m. • Hopkins Farmers Market East – Opening Day at Pizza Luce located at 210 Blake Road N.: Tuesday, June 20 from 12:00 p.m. to 5:00 p.m. • City Manager Mornson introduced new Finance Director Bishop. Mr. Bishop commented that he is excited to work for the City of Hopkins. Mayor Cummings welcomed Finance Director Bishop. • Retiring Finance Director Harkess’s last day is June 29. ADJOURNMENT There being no further business to come before the City Council and upon a motion by Kuznia, second by Gadd, the meeting was unanimously adjourned at 8:13 p.m. OPEN AGENDA – PUBLIC COMMENTS AND CONCERNS The City Council did not receive any comments or concerns. Respectfully Submitted, Debbie Vold ATTEST: ______________________________ __________________________________ Molly Cummings, Mayor Amy Domeier, City Clerk