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VII.6. Order Feasibility Report 2018 Street and Utility Improvements; Stanley (CR2017-080) June 20, 2017 Council Report 2017-080 ORDER FEASIBILITY REPORT 2018 STREET AND UTILITY IMPROVEMENTS CITY PROJECT 2017-010 Proposed Action Staff recommends the following motion: Adopt Resolution 2017-044 ordering the preparation of a feasibility report for the 2018 Street and Utility Improvements and authorizing Mayor and City Manager to enter into an agreement with Bolton & Menk, Inc. to prepare the report. This action is the first step in the process of improving selected streets in 2018 and assessing abutting properties per City assessment policy. A petition to improve any of the proposed streets has not been submitted to the City. Overview The 2018 - 2022 CIP identifies street and utility improvements for the year 2018. Streets proposed for improvement include Division Street, Cambridge Street, Oxford Street, Lake Street Northeast, Murphy Avenue, Texas Avenue South, and the alley south of Lake Street. The first step in proceeding with the project is ordering a feasibility report. Staff has selected a qualified consultant to undertake topographic survey work, geotechnical evaluation and the preliminary engineering report. The cost of these services is $98,807. Final design and construction observation services will be negotiated separately after the feasibility report phase and the Council’s ordering of the improvement project. Primary Issues to Consider • Project background • Consultant Selection and Fees • Project schedule Supporting Information • Consultant Proposal • Project Location Map • Resolution 2017-044 ___________________________________ Nate Stanley, P.E., City Engineer Financial Impact: $ 98,807 Budgeted: Y/N Y Source: Utility Funds, PIR Funds, Special Assessments, Other Government Agencies Related Documents (CIP, ERP, etc.): CIP Notes: Council Report 2017-080 Page 2 Analysis of Issues • Project background The condition of the street segments selected for improvement is generally categorized as poor by the City’s Pavement Management Program. In recent years there has also been significant development work completed in the area, resulting in several street impacts which are accelerating pavement deterioration in the area. Texas Avenue and Division Street lay on the municipal border between Hopkins and St. Louis Park. A Joint Powers Agreement has been negotiated between the cities to specify project responsibilities for these roads. The amount budgeted for this project in the current CIP is $3,600,000; the budget was increased with the 2018-2022 CIP update. This amount is just for the work for which Hopkins is responsible; the portions of Texas Avenue and Division Street within St. Louis Park are not included in the Hopkins CIP. • Selection of consultant/proposed fees Staff solicited a proposal from Bolton & Menk, Inc. This firm has provided exemplary service on many past City projects. Staff believes the value of a quality consultant with considerable Hopkins experience and a proven track record is important to a successful project. Their close interaction with residents on past projects has been a key component for success, and a major factor in the selection of this firm. The proposed fee of $98,807 includes costs for geotechnical investigations, and sewer televising. The cost compares favorably with comparable projects in other communities and fees charged by other consultants. • Project schedule The feasibility report is tentatively scheduled to be presented to Council at the October 17, 2017 meeting. This puts us on a schedule to advertise for bids January 2018, which could help secure competitive bids for the project. Construction is anticipated to begin in the spring of 2018 and be completed in the fall of 2018. As in the past, the staff will conduct multi-step public outreach including notification to residents of the project and survey work to be done, upcoming public information meetings, and information regarding assessments and the accompanying public process. 37 8.0 © Bolton & Menk, Inc - Web GIS 0 Legend 2018 Project Area Map This drawing is neither a legally recorded map nor a survey and is not intended to be used as one. This drawing is a compilation of records, information, and data located in various city, county, and state offices, and other sources affecting the area shown, and is to be used for reference purposes only. The City of Hopkins is not responsible for any inaccuracies herein contained. Disclaimer: 6/9/2017 3:40 PM 265 Feet City Limits Protected Waters Public Water Basin Public Water Wetland Protected Waters - Watercourse Parcels (3-1-2017) Lot Lines City of Hopkins 2018 Agreement (Modified from 2004 Standard Form) VER. 6/13/2017 Page 1 of 9 AGREEMENT FOR PROFESSIONAL SERVICES TOPOGRAPHIC SURVEY AND FEASIBILITY STUDY 2018 STREET & UTILITY IMPROVEMENTS CITY OF HOPKINS, MINNESOTA This Agreement, made this 20th day of June, 2017, by and between CITY OF HOPKINS, 1010 1st Street South, Hopkins, MN 55343, hereinafter referred to as CLIENT, and BOLTON & MENK, INC., 12224 Nicollet Avenue, Burnsville, MN 55337, hereinafter referred to as CONSULTANT. WITNESS, whereas the CLIENT requires professional services in conjunction with the 2018 STREET & UTILITY IMPROVEMENTS and whereas the CONSULTANT agrees to furnish the various professional services required by the CLIENT. NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties hereto, it is agreed: SECTION I - CONSULTANT'S SERVICES A. The CONSULTANT agrees to perform the various Basic Services in connection with the proposed project as described in Exhibit I. B. Upon mutual agreement of the parties hereto, Additional Services may be authorized as described in Exhibit I or as described in Paragraph IV.B. SECTION II - THE CLIENT'S RESPONSIBILITIES A. The CLIENT shall promptly compensate the CONSULTANT in accordance with Section III of this Agreement. B. The CLIENT shall place any and all information related to the project in its custody at the disposal of the CONSULTANT for its use. Such information shall include but shall not be limited boundary surveys, topographic surveys, preliminary sketch plan layouts, building plans, soil surveys, abstracts, deed descriptions, tile maps and layouts, aerial photos, utility agreements, environmental reviews, and zoning limitations. The CONSULTANT may rely upon the accuracy and sufficiency of all such information in performing services unless otherwise instructed, in writing, by CLIENT. This obligation shall not include information that is classified as private or confidential under the Minnesota Government Data Practices Act (MGDPA), unless access to such information is essential to the CONSULTANT’s scope of services, in which case the CLIENT shall establish in writing, and CONSULTANT shall comply with, any conditions governing access to and use of such private or confidential information. C. The CLIENT will guarantee access to and make all provisions for entry upon both public and private portions of the project and pertinent adjoining properties. D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT observes or otherwise becomes aware of any defect in the proposed project. City of Hopkins 2018 Agreement (Modified from 2004 Standard Form) VER. 6/13/2017 Page 2 of 9 E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with respect to services to be rendered under this Agreement. Said representative shall have the authority to transmit instructions, receive instructions, receive information, interpret and define t he CLIENT'S policies with respect to the project and CONSULTANT'S services. F. The CLIENT shall provide such legal, accounting, independent cost estimating and insurance counseling services as may be required for completion of the consultant services described in this agreement. G. The CLIENT will obtain any and all regulatory permits required for the proper and legal execution of the project. H. The CLIENT will hire, when requested by the CONSULTANT, an independent test company to perform laboratory and material testing services, and soil investigation that can be justified for the proper design and construction of the project. The CONSULTANT shall assist the CLIENT in selecting a testing company. Payment for testing services shall be made directly to the testing company by the CLIENT and is not part of this Agreement. City of Hopkins 2018 Agreement (Modified from 2004 Standard Form) VER. 6/13/2017 Page 3 of 9 SECTION III - COMPENSATION FOR SERVICES A. FEES. 1. The CLIENT will compensate the CONSULTANT in accordance with the following schedule of fees for the time spent in performance of Agreement services. Schedule of Fees Classification Hourly Rates Sr. Project Manager – Sr. Principal Engineer/Surveyor $140-198/Hour Sr. Project Manager – Principal Engineer/Surveyor $118-166/Hour Project Manager $100-150/Hour Project/Design Engineer /Planner $64-144/Hour Licensed Surveyor $76-140/Hour Project Surveyor $60-110/Hour Specialist (Nat. Resources; GIS; Traffic; Other) $70-130/Hour Senior Technician (Inc. Survey1) $70-145/Hour Technician (Inc. Survey1) $54-102/Hour Administrative Support & Clerical $35-84/Hour GPS/Robotic Survey Equipment No Charge CAD/Computer Usage No Charge Routine Photo Copying/Reproduction No Charge Routine Office Supplies No Charge Field Supplies/Survey Stakes & Equipment No Charge Mileage No Charge 1No separate charges will be made for GPS or robotic total stations on Bolton & Menk, Inc. survey assignments; the cost of this equipment is included in the rates for Survey Technicians. 2. Total cost for the services itemized under Exhibit I, Section A (Basic Services) shall not exceed $98,807. Itemization of this cost is as shown in the attached DETAILED WORK PLAN and PROJECT FEES tables, attached hereto as Exhibit II. 3. In addition to the foregoing, CONSULTANT shall be reimbursed at cost plus an overhead fee (not-to-exceed 10%) for the following Direct Expenses when incurred in the performance of the work. a. CLIENT approved outside (facilities not owned by CONSULTANT) computer services. b. CLIENT approved outside professional and technical services. c. Outside reproduction and reprographic charges. d. Expendable field supplies and special field equipment rental. e. Other costs for such additional items and services that the CLIENT may require the CONSULTANT to provide to fulfill the terms of this Agreement. 4. Additional services as outlined in Section I.B will vary depending upon project conditions and will be billed on an hourly basis at the rate described in Section III.A.1. 5. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals not more often than monthly at the herein rates. Itemized invoices identifying all work completed shall be submitted to the CLIENT by CONSULTANT and paid in the same manner as other claims made to the CLIENT. City of Hopkins 2018 Agreement (Modified from 2004 Standard Form) VER. 6/13/2017 Page 4 of 9 SECTION IV - GENERAL A. STANDARD OF CARE Professional services provided under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the Consultant's profession currently practicing under similar conditions. No warranty, express or implied, is made. B. CHANGE IN PROJECT SCOPE In the event the CLIENT changes or is required to change the scope of the project from that described in Section I and/or the applicable addendum, and such changes require Additional Services by the CONSULTANT, the CONSULTANT shall be entitled to additional compensation at the applicable hourly rates. The CONSULTANT shall give notice to the CLIENT of any Additional Services, prior to furnishing such additional services and the CLIENT must approve an Additional Services in writing. The CLIENT may request an estimate of additional cost from the CONSULTANT, and upon receipt of the request, the CONSULTANT shall furnish such, prior to authorization of the changed scope of work. C. INDEPENDENT CONTRACTOR The CONSULTANT shall at times be deemed an independent contractor. The CONSULTANT is not to be deemed an employee or agent of the CLIENT and has no authority to make any binding commitments or obligations on behalf of the CLIENT except to the extent expressly provided herein. All services provided by the CONSUTANT pursuant to this agreement shall be provide on an independent contractor basis not as an employee of the CLIENT for any purpose including, but not limited to, income tax withholding, workers’ compensation, unemployment compensation, FICA taxes, liability for torts, and eligibility for employee benefits. D. LIMITATION OF LIABILITY CONSULTANT shall indemnify, defend, and hold harmless CLIENT and its officials, agents and employees from any loss, claim, liability, and expense (including reasonable attorneys’ fees and expenses of litigation) arising from, or based in the whole, or in any part, on any negligent act or omission by CONSULTANT’S employees, agents, or subconsultants. In no event shall CLIENT be liable to CONSULTANT for consequential, incidental, indirect, special, or punitive damages. CLIENT shall indemnify, defend, and hold harmless CONSULTANT and its employees from any loss, claim, liability, and expense (including reasonable attorneys’ fees and expenses of litigation) arising from, or based in the whole, or in any part, on any negligent act or omission by CLIENT’S employees, agents, or consultants. In no event shall CONSULTANT be liable to CLIENT for consequential, incidental, indirect, special, or punitive damages. Nothing contained in this Agreement shall be construed as a limitation on or waiver of any immunities or limitations on liability otherwise available to the CLIENT. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the CONSULTANT. The CONSULTANT'S services under this Agreement are being performed solely for the CLIENT'S benefit, and no other entity shall have any claim against the CONSULTANT because of this Agreement or the performance or nonperformance of services provided hereunder. The CLIENT agrees to include a provision in all City of Hopkins 2018 Agreement (Modified from 2004 Standard Form) VER. 6/13/2017 Page 5 of 9 contracts with contractors and other entities involved in this project to carry out the intent of the paragraph. E. INSURANCE 1. The CONSULTANT agrees to maintain, at CONSULTANT’S expense a commercial general liability and excess umbrella general liability insurance policy or policies insuring CONSULTANT against claims for bodily injury, death or property damage arising out of CONSULTANT’S general business activities. The general liability coverage shall provide limits of not less than $2,000,000 per occurrence and not less than $2,000,000 general aggregate. Coverage shall include Premises and Operations Bodily Injury and Property Damage; Personal and Advertising Injury; Blanket Contractual Liability; Products and Completed Operations Liability. 2. The CONSULTANT also agrees to maintain, at CONSULTANT’S expense, a single limit or combined limit automobile liability insurance and excess umbrella liability policy or policies insuring owned, non-owned and hired vehicles used by CONSULTANT under this Agreement. The automobile liability coverages shall provide limits of not less than $1,000,000 per accident for property damage, $2,000,000 for bodily injuries, death and damages to any one person and $2,000,000 for total bodily injury, death and damage claims arising from one accident. 3. CLIENT shall be named Additional Insured for the above liability policies. 4. The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory worker's compensation coverage together with Coverage B, Employer’s Liability limits of not less than $500,000 for Bodily Injury by Disease per employee, $500,000.00 for Bodily Injury by Disease aggregate and $500,000 for Bodily Injury by Accident. 5. During the period of design and construction of the project, the CONSULTANT also agrees to maintain, at CONSULTANT’S expense, Professional Liability Insurance coverage insuring CONSULTANT against damages for legal liability arising from an error, omission or negligent act in the performance of professional services required by this agreement. The professional liability insurance coverage shall provide limits of not less than $2,000,000 per claim and an annual aggregate of not less than $2,000,000 on a claims-made basis. 6. Prior to commencement of this Agreement, the CONSULTANT will provide the CLIENT with certificates of insurance, showing evidence of required coverages. All policies of insurance shall contain a provision or endorsement that the coverage afforded will not be canceled or reduced in limits by endorsement for any reason except non-payment of premium, until at least 30 days’ prior written notice has been given to the CLIENT, and at least 10 days’ prior written notice in the case of non-payment of premium. F. OPINIONS OR ESTIMATES OF CONSTRUCTION COST Where provided by the CONSULTANT as part of Exhibit I or otherwise, opinions or estimates of construction cost will generally be based upon public construction cost information. Since the CONSULTANT has no control over the cost of labor, materials, competitive bidding process, weather conditions and other factors affecting the cost of construction, all cost estimates are opinions for general information of the CLIENT and the CONSULTANT does not warrant or guarantee the accuracy of construction cost opinions or estimates. The CLIENT acknowledges that City of Hopkins 2018 Agreement (Modified from 2004 Standard Form) VER. 6/13/2017 Page 6 of 9 costs for project financing should be based upon contracted construction costs with appropriate contingencies. G. CONSTRUCTION SERVICES It is agreed that the CONSULTANT and its representatives shall not be responsible for the means, methods, techniques, schedules or procedures of construction selected by the contractor or the safety precautions or programs incident to the work of the contractor. H. USE OF ELECTRONIC/DIGITAL DATA Because of the potential instability of electronic/digital data and susceptibility to unauthorized changes, copies of documents that may be relied upon by CLIENT are limited to the printed copies (also known as hard copies) that are signed or sealed by CONSULTANT. Except for electronic/digital data which is specifically identified as a project deliverable by this AGREEMENT or except as otherwise explicitly provided in this AGREEMENT, all electronic/digital data developed by the CONSULTANT as part of the PROJECT is acknowledged to be an internal working document for the CONSULTANT’S purposes solely and any such information provided to the CLIENT shall be on an “AS IS” basis strictly for the convenience of the CLIENT without any warranties of any kind. As such, the CLIENT is advised and acknowledges that use of such information may require substantial modification and independent verification by the CLIENT (or its designees). Provision of electronic/digital data, whether required by this Agreement or provided as a convenience to the Client, does not include any license of software or other systems necessary to read, use or reproduce the information. It is the responsibility of the CLIENT to verify compatibility with its system and long-term stability of media. CLIENT shall indemnify and hold harmless CONSULTANT and its Subconsultants from all claims, damages, losses, and expenses, including attorneys' fees arising out of or resulting from third party use or any adaptation or distribution of electronic/digital data provided under this AGREEMENT, unless such third party use and adaptation or distribution is explicitly authorized by this AGREEMENT. I. DATA PRACTICES All data collected, created, received, maintained, or disseminated, or used for any purposes in the course of the CONSULTANT’S performance of the Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. The Consultant agrees to abide by these statutes, rules and regulations and as they may be amended. In the event the CONSULTANT receives a request to release data, it shall notify CLIENT as soon as practical. The CLIENT will give instructions concerning release of data to requesting party and CONSULTANT will be reimbursed as Additional Services by CLIENT for its reasonable expenses in complying with the request. J. PERIOD OF AGREEMENT City of Hopkins 2018 Agreement (Modified from 2004 Standard Form) VER. 6/13/2017 Page 7 of 9 This Agreement will remain in effect for the longer of a period of two years or such other explicitly identified completion period, after which time the Agreement may be extended upon mutual agreement of both parties. K PAYMENTS If CLIENT fails to make any payment due CONSULTANT for services and expenses within 60 days after date of the CONSULTANT'S itemized invoice, a service charge of one and one-half percent (1.5%) per month or the maximum rate permitted by law, whichever is less, will be charged on any unpaid balance. In addition after giving seven days' written notice to CLIENT, CONSULTANT may, without waiving any claim or right against the CLIENT and without incurring liability whatsoever to the CLIENT, suspend services and withhold project deliverables due under this Agreement until CONSULTANT has been paid in full all amounts due for services, expenses and charges. L. TERMINATION This Agreement may be terminated by the CLIENT for any reason or for convenience by the CLIENT upon seven (7) days written notice. The CONSULTANT may only terminate for non- payment by CLIENT upon CLIENT’s failure to cure upon 30 days written notice. M. CONTINGENT FEE The CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT to solicit or secure this Contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from award or making of this Agreement. N. NON-DISCRIMINATION The provisions of any applicable law or ordinance relating to civil rights and discrimination shall be considered part of this Agreement as if fully set forth herein. The CONSULTANT is an Equal Opportunity Employer and it is the policy of the CONSULTANT that all employees, persons seeking employment, subcontractors, subconsultants and vendors are treated without regard to their race, religion, sex, color, national origin, disability, age, sexual orientation, marital status, public assistance status or any other characteristic protected by federal, state or local law. O. CONTROLLING LAW This Agreement is to be governed by the law of the State of Minnesota. P. DISPUTE RESOLUTION City of Hopkins 2018 Agreement (Modified from 2004 Standard Form) VER. 6/13/2017 Page 8 of 9 CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice of dispute prior to proceeding to formal dispute resolution or exercising their rights under law. Q. SURVIVAL All obligations, representations and provisions made in or given in Section IV of this Agreement will survive the completion of all services of the CONSULTANT under this Agreement or the termination of this Agreement for any reason. R. SEVERABILITY Any provision or part of the Agreement held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon CLIENT and CONSULTANT, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. S. AUDIT DISCLOSURE The CONSULTANT must allow the CLIENT, or its duly authorized agents, and the state auditor or legislative auditor reasonable access to the CONSULTANT’s books, records, documents, and accounting procedures and practices that are pertinent to all services provided under this Agreement for a minimum of six years from the termination of this Agreement. [remainder of the page intentionally blank] City of Hopkins 2018 Agreement (Modified from 2004 Standard Form) VER. 6/13/2017 Page 9 of 9 SECTION V - SIGNATURES THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, conditions or obligation referring to the subject matter other than contained herein. This Agreement may only be amended, supplemented, modified or canceled by a duly executed written instrument signed by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf. CLIENT: City of Hopkins, Minnesota CONSULTANT: Bolton & Menk, Inc. Mike Waltman, P.E., Principal Engineer Marcus A. Thomas, P.E., BMI Office Manager Date Date City of Hopkins June 13, 2017 1 EXHIBIT I SCOPE OF WORK: TOPOGRAPHIC SURVEY AND FEASIBILITY STUDY FOR CITY OF HOPKINS, MINNESOTA 2018 STREET AND UTILITY IMPROVEMENTS A. BASIC SERVICES In accordance with the City of Hopkins Capital Improvements Plan, the City has designated the following streets for construction in 2018:  Lake St NE, Blake Rd N to Texas Ave S (surface improvements from Blake Rd to the bridge is part of a separate project)  Texas Ave S, 150 ft south of Lake St NE to Division St (Shared with St. Louis Park)  Alley south of Lake St NE, Murphy St to Texas Ave S  Texas Ave S, Division St to TH 7 (St. Louis Park)  Division St, Texas Ave S to the western dead end (Shared with St. Louis Park)  Cambridge St, Texas Ave S to Blake Rd N  Oxford St, Texas Ave S to Blake Rd N  Murphy St, Oxford St to Lake St NE A map of these project areas is also attached for reference. Bolton & Menk, Inc. will complete a topographic survey and feasibility study for proposed improvements within the project area. A description of our proposed services is detailed as follows: Task 1: Topographic Survey and Mapping Bolton & Menk, Inc. will complete a topographic survey of the existing conditions along all streets within the project area. The survey will be completed within the right-of-way and will include all visible features such as, but not limited to, pavements, curb lines, manholes, catch basins, valves, sidewalks, turf areas, driveways, power poles, trees, gardens, mailboxes, retaining walls, etc. All underground utility information will be located and described per available as-builts, field markings, and private utility map information. Manhole reports will also be completed for located manholes and catch basins. Right-of-way will be illustrated based on found field monumentation and plat information. Task 2: Feasibility Study and Report In general, the feasibility report will include the assembly of existing conditions, discussion of needs for improvement, preliminary design recommendations and resulting proposed conditions, preliminary estimated costs, and a preliminary assessment roll. A more detailed description of the development of these items is as follows. City of Hopkins June 13, 2017 2 Bolton & Menk, Inc. will collect record drawings from the City database and review the records for utility age and material. We will also request and utilize pavement maintenance reports, sewer videos and logs, and relevant utility maintenance reports to assist in making recommendations. After review of this information, Bolton & Menk will facilitate a meeting with the City of Hopkins Engineering and Public Works Staff to discuss the existing conditions and receive input from the City’s Staff regarding their opinions of any necessary improvements and/or known utility problems. With this information, Bolton & Menk will make recommendations for proposed utility replacements. Recommended utility improvements will be drafted in plan view and documented in the feasibility report as proposed conditions. In consideration of necessary utility replacements, the geotechnical evaluation from Braun Intertec, and our own field review of pavement and curb conditions, Bolton & Menk will also make pavement reconstruction or rehabilitation recommendations based on geotechnical evaluation and underlying utility needs. Efforts put forth under Task 2 will also include a stormwater analysis of the project area, including further development of the Citywide storm sewer network model, to gauge the effectiveness of the current system. From these findings, preliminary design of recommended drainage improvements will be developed for the roadway corridors. Given the linear status of the project, preliminary design of permanent stormwater management features is not anticipated per MCWD rules, unless 10,000 SF of additional impervious surface is created through the project. Unique provisions for improvements near Minnehaha Creek, if any, will be identified in the feasibility report through coordination with the watershed district. Bolton & Menk, Inc. will coordinate with City Staff on all additional sub-projects that may not be within the project area stated above or shown on the attached map, but will be included under the same construction contract. These sub-projects may include but are not limited to spot concrete sidewalk & alley repairs, sanitary sewer lining, and streets to be milled & overlaid. As part of preliminary design, Bolton & Menk will use AutoCAD Civil 3D software to develop a preliminary street corridor design including preliminary centerline alignments and profiles for streets in need of reconstruction. This preliminary design will be used to identify potential major retaining wall locations, identify preliminary tree removals due to street widening or significant grade changes, and identify potential property needs. Design of retaining walls and property acquisition services are not proposed as part of the feasibility study, however these needs would be identified in the feasibility study as items to be addressed at a later project stage. Bolton & Menk, Inc. will prepare itemized preliminary cost estimates for the proposed improvements throughout the project area. These estimates will be used along with any available plat information to prepare preliminary assessment rolls for the project based on the adopted City assessment policy. Assessment rolls will be developed on a front footage basis and applicable cap amounts for residential properties. A figure will be developed and included in the feasibility report documenting the proposed properties to City of Hopkins June 13, 2017 3 receive assessments and if easily communicable due to the presence of a consistent cap, assessment amounts shall be displayed on the figure. As with all public improvement projects, public engagement is a valuable method for gathering information and opinions. Early in the project development process, Bolton & Menk will prepare and distribute a neighborhood survey form. We will review the results of the surveys for discussion prior to the neighborhood meeting and include the results in the feasibility report. Bolton & Menk will also distribute invitations to and facilitate the neighborhood meeting for discussion about the project. Understanding that there are two shared roads with the City of St. Louis Park in the project area, Bolton & Menk will coordinate with St. Louis Park Staff as well to receive input on any existing utility or street problems and discuss potential improvements such as the possibility of a marked bike lane along Texas Ave S and extending the limits of the project to Highway 7 to not leave one block of Texas Ave from being reconstructed. Bolton & Menk will also attend necessary City Council meetings and facilitate neighborhood meetings as requested by the City of St. Louis Park, separate from with the neighborhood meetings for the City of Hopkins. The results of the feasibility study including descriptions of the existing infrastructure, proposed improvements, estimated costs, preliminary assessment roll, and proposed project schedule will be detailed in a written report and presented at two neighborhood meetings and at two City Council meetings – including attendance at the public improvement hearing. Task 3: Contracted Services By Others Soil boring reports prepared by the geotechnical consultant will serve as the basis of our pavement evaluation. Bolton & Menk will secure a geotechnical consultant as part of Task 3 for investigation of site soils and determination of an assumed R -Value. From this geotechnical report, as discussed above in Task 2, Bolton & Menk will develop a preliminary pavement design and typical section. The evaluations of this report will be summarized for inclusion into the final feasibility study. Attached is a proposal from Braun Intertec who will perform geotechnical evaluation of the project site. Costs for services by companies other than Bolton & Menk are proposed to be furnished at cost plus 10% overhead fee, consistent with our standard agreement. City of Hopkins June 13, 2017 4 The following is a preliminary schedule for the 2017 Street & Utility Improvements: Council Orders Preparation of Feasibility Report .................................. June 20, 2017 Collect Existing Condition Data ............................................................. June 21 - 30, 2017 Survey Work .............................................................................. June 26 – August 11, 2017 Geotechnical Work .........................................................................June 26 – July 21, 2017 1st Meeting with City Staff – Discuss Existing Conditions ... August 17 – August 23, 2017 Neighborhood Meeting 1 .................................................... August 30 – September 7, 2017 2nd Meeting with City Staff – Review Proposed Improvements .......Sep 12 – Sep 15, 2017 Council Set Public Hearing Date ..................................................... September 19, 2017 Neighborhood Meeting 2 ........................................................ October 4– October 10, 2017 Present Feasibility Report / Conduct Public Hearing / Order Final Plans & Specifications ..........................................October 17, 2017 Preparation of Final Plans & Specifications ............. October 18, 2017 – January 16, 2018 Approve Final Plans & Specifications / Set Bid Date / Set Assessment Hearing Authorize Advertisement for Bids ........................................... January 16, 2018 Bid Opening ............................................................................................ February 28, 2018 Council Sets Public Assessment Hearing Date ........................................ March 6, 2018 Neighborhood Meeting 3 .......................................................... March 26 – March 29, 2018 Council Accepts Bids / Conduct Public Assessment Hearing / Adopt Assessment Roll / Award Bid .............................................. April 3, 2018 Construction ......................................................................................... May - October 2018 B. ADDITIONAL SERVICES Consulting services performed other than those authorized under Section I.A. shall be considered not part of the Contract Services and may be authorized by the CLIENT as additional services. Additional Services consist of those services which are not generally considered to be Contract Services; or exceed the requirements of the Contract Services; City of Hopkins June 13, 2017 5 or are not definable prior to the commencement of the project; or vary depending on the technique, procedures or schedule of the project contractor. Additional services may consist of the following: 1. Cost of postage for mass mailing (those with greater than 100 recipients). 2. Cost of conducting a wetland delineation. 2. All other services not specifically identified in Section A. AA/EOE Braun Intertec Corporation 11001 Hampshire Avenue S Minneapolis, MN 55438 Phone: 952.995.2000 Fax: 952.995.2020 Web: braunintertec.com June 12, 2017 Revised Proposal QTB059166 Nick Amatuccio, PE Bolton & Menk, Inc. 12224 Nicollet Avenue Burnsville, MN 55337 Re: Proposal for a Geotechnical Evaluation (Revised) 2018 Street and Utility Improvements City of Hopkins, Minnesota Dear Mr. Amatuccio: Braun Intertec Corporation is pleased to present this proposal to perform a geotechnical evaluation for the above-referenced project. We revised the proposal (originally dated June 6, 2017) based on changes to the project limits and boring depths. Our Understanding of Project The 2018 Street and Utility Improvements project will include utility improvements and pavement reconstruction along the following streets: Lake Street NE, from Blake Road to Texas Avenue N Murphy Street, from Lake Street NE to Oxford Street Oxford Street, from Blake Road N to Texas Avenue N Cambridge Street, from Blake Road N to Texas Avenue N Division Street, from the west end of the roadway to Texas Avenue N Texas Avenue N, from Alley to TH 7 Service Road Alley, from Texas Avenue N to the west end Total length of the project streets is approximately 7,170 feet. Scope of Services The following tasks are proposed to help achieve the stated purpose. If unfavorable or unforeseen conditions are encountered at any point during the completion of the tasks that lead us to recommend an expanded scope of services, we will contact you to discuss the conditions before resuming work. Site Access, Staking and Utility Clearance We will stake prospective subsurface exploration locations and obtain surface elevations at those locations using GPS technology. For purposes of linking the GPS data to an appropriate reference, we request that you provide CAD files indicating location/elevation references appropriate for this project. Bolton & Menk, Inc. Revised Proposal QTB059166 June 12, 2017 Page 2 Depending on access requirements, ground conditions or potential utility conflicts, our field crew may alter the exploration locations from those proposed to facilitate accessibility. Prior to drilling or excavating, we will contact Gopher State One Call and arrange for notification to the appropriate utility vendors to mark and clear the proposed exploration locations of public underground utilities. You or your authorized representative are responsible for notifying us before we begin our work of the presence and location of any underground objects or private utilities that are not the responsibility of public agencies. Penetration Test Borings We propose to drill a total of 15 standard penetration test borings, which results in an average spacing between borings of about 500 feet. The borings will be performed with a truck-mounted drill rig and extended 15 feet (Murphy, Oxford, Texas and Alley – eight borings) or 25 feet (Division, Lake and Cambridge – seven borings) below the current pavement surface. Penetration tests will be performed at 2 1/2-foot vertical intervals to the proposed termination depth. At each boring location, we will record the thickness of the existing bituminous surfacing and aggregate base when visually observed. If groundwater is encountered in the boreholes, the depth where it is observed will be recorded on the boring logs. During drilling, we will contact you before extending borings beyond 15 feet deep due to the presence of poor soils. Traffic Control The higher traffic counts and narrow roadways on Texas Avenue N and Lake Street NE will require us to utilize a two-person flagger setup to direct motorists through our work areas. The cost of signs and personnel for the traffic control is included in our budget. Borehole Abandonment Minnesota Well Code requires sealing of any boring or core that encounters groundwater and is either greater than 25 feet deep or penetrates a confining layer. Based on the proposed boring depths, we currently do not anticipate having to seal any of the boreholes. We will backfill our borings with auger cuttings and seal the street surfaces with a cold-mix bituminous patch material. Sample Review and Laboratory Testing We will return soil samples to our laboratory where a geotechnical engineer will visually classify and log them. To help classify the materials encountered and estimate their engineering properties, we have budgeted to perform 10 moisture content tests and two sieve analyses (through a #200 sieve only). Reporting Data obtained from the borings and laboratory tests will be used to evaluate the subsurface profile and groundwater conditions, perform engineering analyses related to pavement and utility design and performance and prepare a geotechnical report including: Bolton & Menk, Inc. Revised Proposal QTB059166 June 12, 2017 Page 3 CAD sketches showing exploration locations. Logs of the borings describing the materials encountered and presenting the results of our groundwater observations and laboratory tests. A summary of the subsurface profile and groundwater conditions. Discussion identifying the site conditions that will impact pavement and utility design and performance, qualifying the nature of their impact, and outlining alternatives for mitigating their impact. Recommendations for preparing pavement subgrades, estimated design R-value based on observed soil type(s) and our experience, and the selection, placement and compaction of excavation backfill and other fill, including potential subcut depths. We will submit an electronic copy of the report to you. Cost We will furnish the services described in this proposal for the lump-sum fee of $9,835, broken down as follows: Services Fee Engineering, Analysis and Reporting $2,020 Drilling and Related Services 7,595* Soils Testing 220 Total $9,835 *Includes $1,420 in traffic control costs. Our work will extend over several invoicing periods. As such, for work that is performed during the course of each invoicing period, we will submit partial progress invoices. Schedule We anticipate the field exploration can begin within approximately two weeks of written authorization; the field exploration will take about two days to complete. Sample classification and laboratory testing will likely take an additional week. We anticipate we can submit our report approximately four weeks following project authorization. If our proposed scope of services cannot be completed according to this schedule due to circumstances beyond our control, we may need to revise this proposal prior to completing the remaining tasks. DETAILED WORK PLAN ESTIMATED PERSON-HOURS 2018 STREET & UTILITY IMPROVEMENTS: TOPOGRAPHIC SURVEY & FEASIBILITY STUDY CITY OF HOPKINS, MINNESOTA 6/13/2017 CLIENT:CITY OF HOPKINS, MINNESOTA PROJECT: CONSULTANT: 2018 STREET & UTILITY IMPROVEMENTS: FEASIBILITY STUDY BOLTON & MENK, INC. Task No.Work Task Description 1.0 TOPOGRAPHIC SURVEY AND MAPPING 1.1 Plat Research, GSOC, Calculations/Preparation for Field 6 12 15 3 18 1.2 Set Horizontal and Vertical Control 2 2 45 49 0 49 1.3 Topographic Survey 8 180 154 34 188 1.4 Manhole Inventories & Reports 1 2 28 25 6 31 1.5 Data Processing, Drafting, and Mapping 18 60 64 14 78 SUBTOTAL HOURS: TASK 1 0 0 0 0 35 76 253 0 307 57 364 2.0 FEASIBILITY STUDY AND REPORT 2.1 Review Geotechnical Report and Final Recommendations 1 2 2 1 3 2.2 Review/Compile Existing Infrastructure Data (As-builts, Private Utilities, Sewer Videos, etc.)1 8 16 25 0 25 2.3 Prepare/Mail Resident Questionnaire and Review Responses 1 4 2 4 9 2 11 2.4 Preliminary Pavement Design and Utility Replacement Recommendations 2 4 5 1 6 2.5 Preliminary Stormwater Analysis 2 4 32 31 7 38 2.6 Preliminary Roadway / Corridor Design 2 16 40 48 10 58 2.7 Prepare Preliminary Cost Estimates 1 8 6 16 25 6 31 2.8 Prepare Preliminary Assessment Rolls 12 12 24 0 24 2.9 Prepare Written Feasibility Report & Figures 4 16 4 40 6 57 13 70 2.10 Prepare Exhibits for Report and Meeting Presentations 4 8 24 8 36 8 44 2.11 Prepare for and Attend Meetings*30 36 16 49 33 82 SUBTOTAL HOURS: TASK 2 60 118 44 136 0 0 0 34 312 80 392 TOTAL HOURS 60 118 44 136 35 76 253 34 620 136 756 *Assumed meetings include: 2-staff meetings, 2-neighborhood meetings, 2-City Council meetings for both Hopkins and St. Louis Park Subtotal - Hopkins Subtotal - St. Louis Park ESTIMATED PERSON-HOURS Principal Engineer Engineering Technician Survey Crew (1-man)Clerical TotalsDesign Engineer Survey Manager / L.S. Survey TechnicianProject Engineer ESTIMATE OF PROJECT FEES 2018 STREET & UTILITY IMPROVEMENTS: TOPOGRAPHIC SURVEY & FEASIBILITY STUDY CITY OF HOPKINS, MINNESOTA 6/13/2017 CLIENT:CITY OF HOPKINS, MINNESOTA PROJECT: CONSULTANT: 2018 STREET & UTILITY IMPROVEMENTS: FEASIBILITY STUDY BOLTON & MENK, INC. TASK AVERAGE RATE:$155.00 $114.00 $104.00 $102.00 $140.00 $96.00 $130.00 $79.00 1.0 TOPOGRAPHIC SURVEY AND MAPPING 1.1 Plat Research, GSOC, Calculations/Preparation for Field $0.00 $0.00 $0.00 $0.00 $840.00 $1,152.00 $0.00 $0.00 $0.00 $1,633.44 $358.56 $1,992.00 1.2 Set Horizontal and Vertical Control $0.00 $0.00 $0.00 $0.00 $280.00 $192.00 $5,850.00 $0.00 $0.00 $6,322.00 $0.00 $6,322.00 1.3 Topographic Survey $0.00 $0.00 $0.00 $0.00 $1,120.00 $0.00 $23,400.00 $0.00 $0.00 $20,106.40 $4,413.60 $24,520.00 1.4 Manhole Inventories & Reports $0.00 $0.00 $0.00 $0.00 $140.00 $192.00 $3,640.00 $0.00 $0.00 $3,257.04 $714.96 $3,972.00 1.5 Data Processing, Drafting, and Mapping $0.00 $0.00 $0.00 $0.00 $2,520.00 $5,760.00 $0.00 $0.00 $0.00 $6,789.60 $1,490.40 $8,280.00 SUBTOTAL FEES: TASK 1 $0.00 $0.00 $0.00 $0.00 $4,900.00 $7,296.00 $32,890.00 $0.00 $0.00 $38,108.48 $6,977.52 $45,086.00 2.0 FEASIBILITY STUDY AND REPORT 2.1 Review Geotechnical Report and Final Recommendations $155.00 $228.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $314.06 $68.94 $383.00 2.2 Review/Compile Existing Infrastructure Data (As-builts, Private Utilities, Sewer Videos, etc.)$155.00 $912.00 $0.00 $1,632.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,699.00 $0.00 $2,699.00 2.3 Prepare/Mail Resident Questionnaire and Review Responses $155.00 $456.00 $208.00 $0.00 $0.00 $0.00 $0.00 $316.00 $0.00 $930.70 $204.30 $1,135.00 2.4 Preliminary Pavement Design and Utility Replacement Recommendations $310.00 $456.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $628.12 $137.88 $766.00 2.5 Preliminary Stormwater Analysis $310.00 $456.00 $3,328.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,357.08 $736.92 $4,094.00 2.6 Preliminary Roadway / Corridor Design $310.00 $1,824.00 $0.00 $4,080.00 $0.00 $0.00 $0.00 $0.00 $0.00 $5,095.48 $1,118.52 $6,214.00 2.7 Prepare Preliminary Cost Estimates $155.00 $912.00 $624.00 $1,632.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,724.86 $598.14 $3,323.00 2.8 Prepare Preliminary Assessment Rolls $1,860.00 $1,368.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,228.00 $0.00 $3,228.00 2.9 Prepare Written Feasibility Report & Figures $620.00 $1,824.00 $416.00 $4,080.00 $0.00 $0.00 $0.00 $474.00 $0.00 $6,079.48 $1,334.52 $7,414.00 2.10 Prepare Exhibits for Report and Meeting Presentations $620.00 $912.00 $0.00 $2,448.00 $0.00 $0.00 $0.00 $632.00 $0.00 $3,781.84 $830.16 $4,612.00 2.11 Prepare for and Attend Meetings*$4,650.00 $4,104.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,264.00 $0.00 $6,010.80 $4,007.20 $10,018.00 SUBTOTAL FEES: TASK 2 $9,300.00 $13,452.00 $4,576.00 $13,872.00 $0.00 $0.00 $0.00 $2,686.00 $0.00 $34,849.42 $9,036.58 $43,886.00 3.0 CONTRACTED SERVICES BY OTHERS 3.1 Geotechnical Engineering by Braun Intertec $9,835.00 $8,064.70 $1,770.30 $9,835.00 SUBTOTAL FEES: TASK 3 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $9,835.00 $8,064.70 $1,770.30 $9,835.00 TOTAL FEES $9,300.00 $13,452.00 $4,576.00 $13,872.00 $4,900.00 $7,296.00 $32,890.00 $2,686.00 $9,835.00 $81,022.60 $17,784.40 $98,807.00 *Assumed meetings include: 2-staff meetings, 2-neighborhood meetings, 2-City Council meetings for both Hopkins and St. Louis Park Survey Technician Project Engineer Contracted Services PROJECT FEES Principal Engineer Design Engineer Engineering Technician Survey Crew (1-man) Subtotal - Hopkins Subtotal - St. Louis ParkClerical TotalSurvey Manager / L.S. CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION 2017-044 RESOLUTION ORDERING THE PREPARATION OF A FEASIBILITY REPORT FOR YEAR 2018 STREET AND UTILITY IMPROVEMENTS CITY PROJECT 2017-010 WHEREAS, the following streets are in need of reconstruction: Division Street, Cambridge Street, Oxford Street, Lake Street Northeast, Murphy Avenue, Texas Avenue South, and the alley south of Lake Street; and WHEREAS, City staff is requesting that these streets be upgraded under the City’s assessment policy even though no petition for the upgrade has been submitted; and WHEREAS, the first step in the assessment procedure is the ordering of a feasibility report. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hopkins, Minnesota, that the proposed improvements be referred to the firm Bolton and Menk, Inc. for study and that they be instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the City Council of the City of Hopkins, Minnesota, this 20th day of June, 2017. ___________________________________ Molly Cummings, Mayor ATTEST: _______________________________ Amy Domeier, City Clerk